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HomeMy WebLinkAboutVIETNAMESE AMERICAN ARTS & LETTERS ASSOCIATIONA-2018-178-07 INSURANCE NOT REQUIRED WORK MAY PROCEED CLERK OF COUNCIL Iell yr. AUG 2 9 2>'TS AND CULTURE ARTIST GRANT PROGRAM AGREEMENT BETWEEN ®\ C P A(P) THE CITY OF SANTA ANA AND VIETNAMESE AMERICAN ARTS & LETTERS (n6,bn4(A-,ur—� ASSOCIATION This Artist Grant Agreement ("Agreement") is made and entered this 17'" day of July, 2018, by and between the City of Santa Ana, a charter City and municipal corporation organized and existing under the Constitution and laws of the State of California ("City'), and Vietnamese American Arts & Letters Association ("Grantee") for the purpose of providing grant funding pursuant to the Investing in the Arts Grant Program. City and Grantee may herein individually be referred to as a "Party" and collectively be referred to as the "Parties" to the Agreement. RECITALS: A. On July 2, 2018, the Arts and Culture Commission reviewed all applicants and recommended that Grantee be awarded an artist grant based on its Application for its artwork ("Project"). A true and correct copy of Grantee's Application is attached hereto as Exhibit A and incorporated herein by reference. B. On July 17, 2018, the City Council approved the grant funding for Grantee and authorized the execution of this Agreement. C. In undertaking the performance pursuant to this Agreement, Grantee represents that it is skilled and knowledgeable in the arts and culture arena and that the Project created or performed hereunder will be created or performed in compliance with such standards as may reasonably be expected from an artist. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. Term. This Agreement shall be effective upon signature by both Parties and shall expire one year from the date first written above, unless terminated earlier in accordance with this Agreement. 2. Fundin . 2.1. Subject to Grantee's performance of all required actions under this Agreement, City shall provide funding, in two disbursements, as detailed below, of an amount not to exceed Six Thousand, Eight Hundred, Twenty Dollars ($6,820.00) ("Grant Amount" or "Grant"). 2.2. Grantee will be paid in two (2) installments. First payment will be one-half of the funding amount provided above or $3,410.00 and will be provided within thirty (30) days of the full execution of the Agreement by the parties. The second and final payment will include the remaining amount of $3,410.00 and will be issued within thirty (30) days after the Grantee submits to the City all the proper receipts, invoices and final report for the Project. 2.3. Appropriate performance of the Grantee will be determined by City in its sole discretion. City reserves the right to cease funding after the first disbursement detailed above, and to be reimbursed the initial payment, if Grantee's performance is determined to be insufficient or unacceptable in the City's sole discretion. 2.4. City represents that there is no correlation or connection between its selection of institutions or organizations for grant awards and an institution or organization's business relationship or potential business relationship with City. 3. Grant Activities. Grantee agrees: 3.1. To perform the activities described in the Grant Application and Timeline submitted to City for consideration dated May 3, 2018, a copy of which is attached as Exhibit A and incorporated into this Agreement as if set out in full. 3.2. To submit all reports (each, a "Report"), which shall include, at a minimum, the items set forth as required by the Application. No personally identifiable information shall be included in any of the Reports, except where specifically requested. The Reports shall be in a format that is reasonably acceptable to City. City may request additional information as City, in its sole discretion, determines is necessary to monitor performance of this Agreement. City shall have the right to use any Reports submitted by Grantee, or any portion thereof, for any reason. 3.3. Grantee shall maintain all pertinent financial and accounting records pertaining to this Agreement in accordance with generally accepted accounting principles and other procedures reasonably specified by City. Upon termination or expiration of this Agreement or request by City, Grantee shall provide, at its expense, copies of all financial and accounting records produced by it arising out of this Agreement. 3.4. Grantee shall allow audits, compliance or special reviews and inspections, including on-site inspection, with or without prior notice, of Grantee's facilities by City or by third parties designated by City, or their authorized representatives. Grantee shall provide its full cooperation for any such audit, review or inspection, including providing timely access, for examination and copying of records (including computerized records) pertinent books, documents, papers, computer programs and records and reasonable access to its personnel. 3.5. Grantee shall ensure that any areas utilized for the Project are maintained and restored to a well-maintained, safe, sanitary, and clean condition, and kept free of any hazardous waste at all times. All equipment associated with the installation of the artwork, trash and debris shall be removed and cleaned up on a daily basis. Grantee shall place a drop cloth or similar barrier on the ground below the artwork while installation is underway, which barrier shall be removed each day upon completion of an installation session. 3.6. The Project may not contain advertising, religious art, sexual content, negative or violent imagery, convey political partisanship or include any hidden, subliminal or camouflaged messages or statements of any kind or nature. Appropriateness of the content of the Project will be determined by City in its sole discretion. 3.7. The Project may not include any breach of intellectual property, trademarks, brands, or images of illegal activity, and the Grantee must be the copyright holder for the Project. !!100i17, IFit[•7i 4.1. City may immediately terminate this Agreement upon one or more of the following 4.1.1. Grantee's violation of any federal, state or local law or regulation. 4.1.2. Grantee's breach of any of the terms or conditions of this Agreement, including the Application and Timeline, or any unapproved deviation from said documents that has not been cured within 30 days of written notice of such breach. 4.2. In the event the Agreement is terminated under Section 4.1, City reserves the right to require Grantee to refund any or all grant funds awarded to Grantee under this Agreement, and Grantee agrees to refund to City any or all grant funds awarded under this Agreement. 5. Limitation of Liabilitv. 5.1. IN NO EVENT SHALL CITY BE LIABLE FOR ANY INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES OR EXPENSES FOR ANY NEGLIGENCE, BREACH OF CONTRACT OR ANY OTHER ACT ARISING OUT OF OR RELATING TO THIS AGREEMENT OR THE ACTIVITIES COVERED HEREUNDER. 5.2. Section 5 and Section 6 do not limit Grantee's rights, including its ability to seek recovery, against anyone other than City, its directors, officers, employees, agents, successors and assigns. 6. Indemnification. 6.1. Grantee shall defend, indemnify, protect and hold harmless the City, and its elected and appointed officers, employees, members or agents from and against all claims for damages, liability, cost and expense (including without limitation attorney's fees) arising out of or alleged by third parties to be the result of the negligent acts, errors or omissions or the willful misconduct of the Grantee, and Grantee's employees, subcontractors or other persons, agencies or firms for whom Grantee is legally responsible in connection with the execution of the work covered by this Agreement. Grantee shall have no duty to indemnify or hold harmless the City if claims, damages, liability, costs, expenses (including without limitation, attorney's fees) arise from the sole negligence or sole willful misconduct of the City subsequent to declaration by the Grantee. Grantee's obligations shall survive the termination of this Agreement. 6.2. Grantee agrees to hereby fully release and forever discharge the City from any and all claims, demands, damages, losses, and liabilities (hereinafter collectively referred to as "claims"), which are or may be related to or in any way connected with the negligence or willful misconduct of its officers, officials, employees, or agents in connection with the creation, painting, performance or installation of the Project hereunder. 6.3. Grantee further agrees that City may in good faith and on reasonable terms settle any such claims and that City's right to indemnification shall extend to any such settlement, provided City has given notice of such claim and its intent to settle. City's right to indemnification is in addition to, and may be exercised independently of, any remedy held by City under this Agreement, at law or in equity. The indemnity provision set forth in this Agreement shall survive the termination or expiration of this Agreement indefinitely. 7. General Provisions. 7.1. Grantee shall acquire prior written permission from City for any use of the City name or logo in association with its Project. 7.2. If any parts of this Agreement are held to be invalid or unenforceable, the remaining parts of the Agreement shall continue to be valid and enforceable. 7.3. Grantee shall comply with all governmental requirements that may now or in the future become applicable to its activities under this Agreement. 7.4. This Agreement, including Exhibit A, Application, and any amendments or schedules hereto, contain the full understanding and agreement of the Parties with respect to its subject matter, and no waiver, alteration or modification of any of the provisions to this Agreement shall be binding unless in writing and signed by an authorized officer of both Parties. 7.5. No waiver by either Party or any breach, default, or series of breaches or defaults, and no failure, refusal, or neglect of either Party to exercise any right, power, or option given to it under this Agreement or to insist upon strict compliance with the terms of this Agreement shall constitute a waiver of these provisions with respect to any subsequent breach or waiver by either Party or its right at any time thereafter to require exact and strict compliance with provisions of this Agreement. 7.6. Any notice or other communication required or permitted to be made or given by either Party pursuant to this Agreement will be in writing and will be deemed to have been duly given: (i) five (5) business days after the date of mailing if sent by registered or certified U.S. mail, postage prepaid, with return receipt requested; (ii) when transmitted if sent by facsimile, provided a confirmation of transmission is produced by the sending machine; or (iii) when delivered if delivered personally or sent by express courier service. All notices to City shall include a reference to the Project title. All notices will be sent to the other Party at its address as set forth below or at such other address as such Party will have specified in a notice given in accordance with this section: Grantee: Vietnamese American Arts & Letters Association 1600 N. Broadway, #210 Santa Ana, CA 92706 City: City of Santa Ana Clerk of the Council (M-30) 20 Civic Center Plaza P.O. Box 1988 Santa Ana, CA 92702 FAX (714) 647-6956 7.7. This Agreement is subject to all applicable local, State and Federal laws. This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 7.8. Grantee agrees to comply with all applicable equal opportunity and affirmative action laws as appropriate, Grantee shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Grantee affirms that it is an equal opportunity employer (if applicable) and shall comply with all applicable federal, state and local laws and regulations. 7.9. Any funds provided under this Agreement that are not expended, obligated or otherwise committed by the termination or expiration of this Agreement shall be immediately returned to City. 7.10. Grantee grants to City a non-exclusive, irrevocable, transferable, royalty free, worldwide license to use, reproduce, display, distribute, and prepare derivative works, in any form or media at the discretion of the City for the Project conceived, performed or created as a result of this Agreement. 7.11. Grantee and any of the Grantee's agents, employees or representatives are, for all purposes under this Agreement, an independent contractor and shall not be deemed to be an employee of the City, and none of them shall be entitled to any benefits to which City employees are entitled including but not limited to, overtime, retirement benefits, work's compensation benefits, injury leave or other leave benefits. 7.12. Neither Party shall assign any rights or obligations under this Agreement. 7.13. Each Party covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 7.14. Each Party warrants that they have executed this Agreement knowingly, freely and voluntarily and with full knowledge of its legal consequences. All parties involved warrant and represent that, prior to executing this Agreement, each Party has had the opportunity to review and consider this matter with legal counsel, and that the terms of this Agreement, and its consequences, are fully understood by each Party. 7.15. This Agreement represents the entire agreement and understanding between the parties, and supersedes any and all prior agreements and understandings between the parties, whether oral or written. 7.16. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. {Signatures on following page} IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: APPROVED AS TO FORM: Sonia R. Carvalho RECOMMENDED FOR APPROVAL: Steven A. Mendoza Executive Director Community Development Agency CITY OF SANTA ANA h e�' Rau Godinez II City Manager GRANTEE: `VI Name: /dC Title: OA '✓K.� � e s rt�i Maria D. Huizar Clerk of the Council APPROVED AS TO FORM: Sonia R. Carvalho RECOMMENDED FOR APPROVAL: Steven A. Mendoza Executive Director Community Development Agency CITY OF SANTA ANA h e�' Rau Godinez II City Manager GRANTEE: `VI Name: /dC Title: OA ARTPROGRAM APPLICATION Name of Applicant: Award Amount: Category: Average Score: Vietnamese American $6,820 Organization 93.5 —1 st Arts & Letters Association (VAALA) Organization's Description of Project: Youth in Motion: A Workshop for Emerging Filmmakers will engage Santa Ana -based youth in a 12 -week skills -based workshop centered on digital filmmaking and storytelling. Participants will produce their own short films to premiere at the 2018 Viet Film Fest, community screenings in Santa Ana and an open mic showcase event in partnership with common ground oc and VietRISE. Organization is based in Santa Ana and proposes to use grant funds to provide arts and culture programming in Wards 1-6. Organization's proposed use of funds: A grant from the City of Santa Ana Investing in the Artist grant will enable VAALA to offer a series of skills -based workshops to youth living in Santa Ana led by filmmaking mentors and professionals. Over a 12 -week period, 25 Santa Ana -based youth participants between the ages of 15-25 years old will learn basic skills and tools for digital filmmaking and work collaboratively to produce their own short films to premiere at the 2018 Viet Film Fest on October 12-14, 2018 at the AMC Orange 30 (Outlets of Orange). The screening will be free and open to the public. Sessions will include guest speakers and training from the local and Vietnamese American filmmaking community. The 2018 Youth in Motion program will focus on the themes of social justice and cultural diversity in Santa Ana to encourage participants to think critically about the world they live in and how to use storytelling and filmmaking as a way to highlight the diverse communities in Santa Ana. Additionally, VAALA will host two free community screenings in publicly accessible venues in Santa Ana, one of which will culminate in a community arts showcase and open mic presented in collaboration with common ground and VietRISE. common ground is an Orange County open mic series based in Santa Ana organized by progressive Vietnamese American community members, artists, and activists committed to cultivating a positive and safe healing space for artistic growth and community empowerment. VietRISE is a newly formed community-based organization with aims to support and strengthen civic engagement and organizing efforts within the Vietnamese community in Orange County. Its goals are to create opportunities for leadership development, increase civic participation, and foster transformative relationships and practices in the community. Through a $10,000 Investing in the Artists grant, VAALA will: -Encourage and empower self-expression, confidence among Santa Ana youth -Develop a sense of Santa Ana community -orientation and art appreciation -Familiarize youth to filmmaking and the many aspects of the art form -Expose 25 multi-ethnic youth to networking opportunities, expand career options, while developing practical job skills through artistic development -Create opportunities for 10 filmmaking artists to serve diverse communities in Santa Ana -Increase the diversity of voices and stories in media and film -Improve the quality of life of Santa Ana residents through community -centered film screenings and a multi -art showcase Vietnamese American Arts & Letters Association (VAALA) Page 1 of 3 The Investing in the Artist grant will directly fund Youth in Motion Program Coordinators and support, Filmmaker Mentor Stipends, rental of filmmaking gear, editing software license and the Youth in Motion community screenings and multi-art showcase events with an expected audience of 1,000 people. Answers to Supplemental Questions: Question 1: Please describe any additional City of Santa Ana resources required for your project (permits, public space, licenses etc.) that you are required to obtain? With the support of common ground and VietRISE, VAALA will identify a space in Santa Ana that is accessible to all Santa Ana residents. Possible locations include Heritage Museum of Orange County, Godinez Fundamental High School, Valley High School and other areas in Santa Ana that VAALA may not have traditionally reached (Wards 4 & 6 in particular). Question 2: Is this a new or existing program/project? Youth in Motion: A Program for Emerging Filmmakers was launched in 2014 but this is the first time in which participants will be recruited specifically from within the City of Santa Ana. Question 3: How will the proposed project be presented or shared with the public? Will the art display, event or performance be free and accessible to the public? Youth in Motion participants will premiere their films at the annual Viet Film Fest on October 12- 14, 2018 at the AMC Orange 30 (Outlets of Orange). The screening will be free and accessible to the general public. Additionally, VAALA will host two, free community screenings in Santa Ana. One of the free screenings will also be produced in partnership with common ground open mic and VietRISE and will provide a safe and accessible space for creative expression through poetry, spoken word, music, dance, visual and performance art. Question 4: How will this project enrich the quality of life for Santa Ana residents? As of 2010, more than 50% of Orange County's population consisted of people of color. Through our extensive network of community partners, VAALA aims to create a diverse, inclusive and multilingual art event that welcomes and engages voices and perspectives in Santa Ana that may not historically been given an artistic platform. Providing opportunities for artistic enrichment and engagement beyond the bounds of the "Santa Ana Artists Village" acknowledges the importance of all communities (and wards) in Santa Ana and the desire to bring the transformative impact of creative expression to all communities. Most importantly, Youth in Motion and its events will center youth stories and creates opportunities to foster artistic leadership and career pathways. Question 5: Describe how your project will stimulate economic development for the City of Santa Ana. With a specific focus on film mentorship, Youth in Motion invites a cross-section of Vietnamese and Asian American Pacific Islander (AAPI) filmmakers to share, mentor and train Santa Ana- based youth. Past mentors have included filmmakers Vincent Tran (B-BOYS), Gen-a Hamamoto (THE CRUMBLES), Duc Nguyen (BOLINAO 52, STATELESS), Timothy Linh Bui (GREEN DRAGON, THREE SEASONS) and Thien Do (FUNNY MONEY, THE FADING LIGHT). Through Vietnamese American Arts & Letters Association (VAALA) Page 2 of 3 the shared lens our immigrant and refugee communities, the mentors bring their personal experiences and filmmaking passion to the table and help the youth envision a career pathway for themselves. This serves the purpose of fostering a vital, fresh and inspired artistic force in the City of Santa Ana with a desire to continue bringing local stories to life through the medium of film. Vietnamese American Arts & Letters Association (VAALA) Page 3 of 3 List of Key Staff/Board of Directors Executive Director - Ysa Le began her art activism with VAALA in 2000 by spearheading various artistic events such as art exhibitions, book signings, concerts, plays, the annual Moon Festival Children's Art Contest, and the smART Program, which provided free art workshops to community youth organizations in Southern California. She co-founded Viet Film Fest in 2003 and served as VAALA's Board President from 2004-2008 before taking on the Executive Director position. In 2005, Ysa was chosen by the Orange County Register as one of the "30 Vietnamese Americans to Watch". She received the Arts and Culture (In -Language) Award from New California Media in 2003 for her article on Mimi News, reporting the revival of the traditional performance art Chi Luang n the Vietnamese community. She was also awarded the "Service Award" from the USC (University of Southern California) Asian Pacific Alumni Association in 2012. Youth in Motion Program Coordinator - Quyen Nguyen -Le is a filmmaker and educator born and raised in southern California, whose work has been exhibited internationally in the U.S., Canada, Australia, the U.K., and Vietnam. After a brief time at the USC School of Cinematic Arts, Quy8n instead completed degrees in Comparative Literature and Philosophy/Politics/Law at USC; then moved to Santiago de Chile to study Spanish with an emphasis in politics. Quy& is also a proud graduate of the Los Angeles Inner -City Filmmakers program and the Emma L. Bowen Foundation's three year fellowship at Focus Features/ NBCUniversal. VietRISE Program Director - Tracy La is a second -generation Vietnamese womxn who moved to Orange County in 2013 to attend the University of California at Irvine. While at UCI, Tracy coordinated student -led civic and voter engagement campaigns for three years and served as president of the Associated Students of UC Irvine. Tracy was also a recent cohort member of the Korean Resource Center's Leaders of the New School internship program where her focus was on immigrant rights (defend DACA and clean DREAM Act) and youth civic engagement in Orange County. Tracy also participated in the Hai Ba Trung School for Organizing in Los Angeles in October 2017. She graduated from the University of California, Irvine in 2017 with bachelor's degrees in Political Science and Social Policy & Public Service. Tracy has experience in youth organizing, canvassing, phone banking, conducting advocacy - based campaigns, event planning, and developing and implementing community listening sessions. She strongly believes in youth empowerment, increasing progressive civic engagement in Orange County, economic justice for communities of color, womxn of color empowerment, immigrant rights, housing access, and expanding mental health services and de -stigmatizing mental health. VAALA Board of Directors President Giana Nguyen Foster Owner, Dancing Keys Music Studio External Vice President Thuy Vo Dang, Ph.D. Archivist, Southeast Asian Archive, UCI Internal Vice President Yvonne Tran Senior Coordinator, Simon Family Foundation Digital Media Directors Thuy-Van Nguyen - Treasurer Executive Director, Math in Ten Tutoring Julie Vo - Secretary Development Manager, Environmental Charter Schools Ann Phong Art Professor, California State University, Pomona Tu-Uyen Nguyen, Ph.D. Associate Professor of Asian American Studies, California State University, Fullerton Illllil() pllpl , rt Yllul ,, h4, e � ee� •,L z+� pp .,, �A1iQo RiH 54#� Conytoman Xott Correa 467t' DISTRICT, CALIFORNIA May 1, 2018 To the Community Development Agency of the City of Santa. Ana: It is with great honor that I express my support for the Vietnamese Arts and Letter Association's (VAALA) Investing in the Artists Opportunity Grant application, VAALA, established in 1991, is a connnunity-based non-profit organization that promotes artistic expression through the unique lens of the Vietnamese -American experience. Among their youth programs, Youth in Motion is a workshop offered by VAALA to support young voices, stories and perspectives in the Vietnamese community through the art of digital films. This year's Youth in Motion workshop will focus on the role of film and arts in civic engagement. Participants in this workshop will have the opportunity to learn about the production process and put their skills to practice. The Investing in the Artists Opportunity Grant will serve as a great financial support for their workshop, community screenings and final showcase event which they are partnering with youth community groups. These activities will cater to the residents of the city of Santa Ana, who I represent. Film—and art as a whole—contribute to the well-being of any community. I wholeheartedly support the mission of VAALA and their tireless efforts to teach children the value of the arts. Respectfully, Lou Correa Member of Congress N OW00001i■ To Whom it May Concern, 4/27/2018 This letter is in support of the Vietnamese Arts and Letters Association (VAALA) pursuit of the Santa Ana Artist Grant Initiative. OCCCA prides itself in collaboration and community so when the opportunity came up to partner with VAALA on an exhibition in 2014 titled Home a response to artists to represent what home means for them; both culturally and physically. The show, divided between the two galleries provided a great way to blend two audiences that may not visit the other location and also echoes the theme of the show, 'where, what is your home.' We were also honored to work together on Generations: 40 Hues Between Black and White in 2015 which marked the 40th anniversary of Vietnamese people leaving post-war Vietnam to other countries for a better life. The profound exhibit illuminated the struggle and beauty inspired by Vietnam after a tragic moment in history by people devastated by war. Teaming up with the staff and directors at VAALA was an enjoyable experience with passion- ate, professional and warm people. Executive Art is a universal language that can tell a story unlike any other form of communication. I Administration: believe this is a statement shared by both our non-profit organizations and through art exhibi- Executive Director: tions, the audience can learn to appreciate and experience other ethnicities and ideas and for Stephen Anderson a moment have a better understanding of the world. Assistant Director. Kebe Fox Exhibitions Director. Carolyn Yarnell Sincerely, Secretary: Robin Reap Treasurer: Jeffrey Frisch Stephen Anderson Advisory Board: Executive Director, OCCCA Don Cribb Joella March Madeline Spencer Diane Tierney Jonathon Webb Kevin Wllkeson VISUAL COMMUNICATIONS Connecting Communities Through Media Arts May 3, 2018 Gabriela Cramer, Community Development Agency City of Santa Ana 20 Civic Center Plaza Santa Ana, California 92701 Dear Gabriela Cramer, This letter is in support of Vietnamese American Arts & Letters Association's (VAALA) application for a Investing in the Arts Opportunity Grant. As a longtime staff member at Visual Communications, a Los Angeles -based Asian Pacific American media arts center, I have had the pleasure to work with members of VAALA with numerous programming initiatives since 1998; and in a mutual organizational relationship since 2002, While Visual Communications' partnership with VAALA in recent years has focused on one of their tentpole initiatives — the Viet FilmFest established in 2003 — I have been excited to experience the varied range of opportunities their members have afforded Vietnamese American and greater Orange County communities to interact and grow through the arts, from children's craft workshops, a regular spoken word/performance cabaret event, management of a permanent space to host art exhibits and gatherings, to cultural events that bring together multiple generations throughout their community. I have observed that this range of activity is always mindful of foregrounding diasporic and traditional Vietnamese arts and culture as a catalyst in the ongoing process of acculturation and meaningful participation in American society. Through these gestures both big and small, VAALA has been and continue to be a force for mutual understanding and empowerment throughout the community it serves. That the organization has accomplished all of this on an exclusively volunteer -run basis — from its regular staff members and its board of directors — is an anomaly in the local non-profit arts community, and an unsustainable situation that necessitated a long - overdue restructuring process initiated two years ago. VAALA's re-emergence after this period of reflection and planning has positioned the organization for sustained, long-term benefit to its community. VAALA's intent to utilize the Investing in the Arts Opportunity Grant to re -activate its Youth in Motion Media Arts Workshops is a key ingredient in their efforts to maintain a lasting impact in their community. In its previous iteration, Youth in Motion was an immersive program that unfortunately proved to be a terminal one, as there had been no infrastructure in place to insure that the final products of those workshops would be brought to a wider audience following its informal graduation/World Premiere screening event at Viet FilmFest. VAALA's plan to involve as many youth groups and individuals as possible through its other tentpole activities as Common Ground and VietRISE, as well as through aggressively seeking out screening partnerships with a variety of community-based youth and community organizations clearly informs me that VAALA recognizes the importance of making media arts available to all. The content of works typically produced in past editions of Youth in Motion — from identity, family relationships, to taboo topics as elder abuse and sexuality —will now have the chance to impact a wider range of youth artists and audiences alike, as VAALA plans more direct and long-term civic engagement through Youth in Motion. I am heartened that the fruits of this vital community program will not be a dead-end film festival screening. Instead, the possibilities of community -building through the creation and sharing of cinema are traits that will distinguish this new and improved edition of Youth in Motion. This is an edition that I wholeheartedly support and endorse for funding support, so that its objectives are met and even surpassed. I offer you my wholehearted recommendation of Vietnamese Arts & Letters Association's application for a Investing in the Arts Opportunity grant, and hope that you will look favorably upon VAALA's application. If you wish to discuss my recommendation of this worthwhile project further, please do not hesitate to call me directly at (213) 680-4462 x25 during weekday hours. Sincerely, Abraham Ferrer Visual Communications 120 Judge John Atvo Street, kiovmenl I I. os Angeles,(A 90012 I v:213 680 1462 1 Info(3vmn1!ne.orc{ I evvw.vc,)Nine nig INVESTING IN THE ARTIST LINE ITEM BUDGET PROPOSED GRANT FUNDED PROGRAMMING SERVICES PERSONNEL Description of Personnel (contracted instructors, lecturer honorarium, artist stipend, etc.) Total Compensation Grant Funds Requested Youth in Motion Program Director Stipend (June—Oct) $5,000 $3,800 Filmmaker Mentor Honorarium (10 x $100) $1,000 $1,000 Program Assistant Stipend $1,200 $0 Screening/Event Coordinator Stipend $1,000 $0 EQUIPMENT, MATERIALS, AND SUPPLIES Item (equipment, materials, supplies) Quantity Unit Cost Total Cost Grant Funds Requested External Hard Drives (project files) 5 $100 $500 $0 Office Supplies (for YIM participants) 1 $150 $150 $0 Gear Rental (Cameras, Tripods, Batteries, Lighting) 1 $1,000 $1,000 $620 Editing Software Licenses (2 mo) 5 $40 $200 $200 Food/Drinks for YIM sessions 12 $50 $600 $0 Viet Film Fest Screening Food/Drink 1 $500 $500 $200 Screenings #1-#2 Materials + Supplies 2 500 $1,000 1,000 SPECIAL EVENTS Description Grant Funds (permits, fees, facility rental for project, Total Cost marketing) Requested Orange Coast College Computer Lab Rental $6,000 $0 Theater & Tech Rental (100 -seat AMC Orange) $1,250 $0 Screenings 4142 Marketing $600 $0 City of Santa Ana, Community Development Agency 20 Civic Center Plaza, M-25, Santa Ana, CA 92701 (714) 647-5360 INVESTING IN THE ARTIST LINE ITEM BUDGET PROPOSED PROGRAM BUDGET PROPOSAL Enter budget categories and projected expenditures for the proposed program: PROGRAM REVENUE LIST ALL OTHER PROGRAM RESOURCES "Funding Source" total must equal "Total Program Budget" listed above. FUNDING SOURCE AMOUNT Expenditures $6,820 Total $5,000 Expenditures Funded By Total Program Organization Category Funded By Other Sources Budget Budget Santa Ana Grant (Including in- kind) Administrative Staff Salaries and Benefits $0 Contractual/Professional Services/ $4,800 $3,400 $8,200 $12,000 Stipends (Youth in Motion) Contractual/Stipends (VAALA) $0 $0 $0 $50,000 Equipment, Material, Supplies $2,020 $1,930 $3,950 $6,170 Special Events Production $0 $7,250 $7,250 $80,000 Marketing $0 $600 $600 $50,000 TOTAL $6,820 $13,180 $20,000 $198,170 PROGRAM REVENUE LIST ALL OTHER PROGRAM RESOURCES "Funding Source" total must equal "Total Program Budget" listed above. FUNDING SOURCE AMOUNT Santa Ana Artist Grant $6,820 Union of Vietnamese Student Association (UVSA) Request Submitted — Pending Decision $5,000 Macy's (Pending Approval) $5,000 Individual Donations $3,180 TOTAL PROGRAM BUDGET $20,000 City of Santa Ana, Community Development Agency 20 Civic Center Plaza, M-25, Santa Ana, CA 92701 (714) 647-5360 INVESTING IN THE ARTIST Youth in Motion: A Workshop for Emerging Filmmakers Project Timeline DATE ACTION OUTCOME May/June Develop marketing materials and partici- Youth in Motion marketing materials 2018 pant recruitment plan Recruitment Plan Recruit Program Director and Support Secure program team and begin planning Staff positions outreach, recruitment and program activi- ties Month before Outreach and Connect to local high schools, after-school and Enrollment in programs and community organizations in during the Youth in Motion: A Workshop for Emerg- Santa Ana; Raise community awareness start-up of ing Filmmakers about the opportunity to enroll students in the Program Youth in Motion; Enroll up to 30 students in the Youth in Motion program (target: 25 active participants) Connect with participating filmmaker men- tors and volunteers July -October Launch Youth in Motion Workshop Youth in Motion workshop implemented for 2018 Session 1: Introductions, Overview, & 25-30 active youth participants Background; History of Santa Ana; Intro to Storytelling Completion of pre -post survey Session 2: Elements of Filmmaking; Docu- menting Our City Stories + Spaces through Completion of short films to be presented Film at Viet Film Fest 2018 Session 3: The Film Production Process Session 4: Pre -Production Session 5: Production Part 1 Session 6: Production Part 2 Session 7: Post -Production Part 1 Session 8: Post -Production Part 2 Session 9: Post -Production Part 1 Session 10: Marketing a Film; Reflections; Wrap Up October 12- Youth in Motion participants showcase Viet Film Fest: Film Premiere and Reception 14, 2018 films at Viet Film Fest City of Santa Ana, Community Development Agency 20 Civic Center Plaza, M-25, Santa Ana, CA 92701 (714) 647-5360 October Secure site, market and present Commu- nity Screening #1 in Santa Ana Community Screening #1 Novem- Secure site, market and present Commu- Community Screening #1 + common ground ber/December nity Screening #2 in Santa Ana along with open mic common ground open mic January- Debrief and evaluation/reflections Final Report and Analysis of Program Out - February 2019 come City of Santa Ana, Community Development Agency 20 Civic Center Plaza, M-25, Santa Ana, CA 92701 (714) 647-5360 CERTIFICATE OF LIABILITY INSURANCE DATEY)A" 712512018� 0712512018 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: if the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, Certain policies may require an endorsement. A statement on this certificate does not Confer rights to the certificate holder in lieu of such endorsements). PRODUCER Kathy Lamm(975534H) 2915 Red Hili Ave #F201 CONTACT NAME__ rPnND7_:*)_NE866-416-8939-12C.FAX Not: A� snm(DifarmersagDnt com __ INSURERISI AFFORDING COVERAGE ____ NAIC# INSURER A; Truck Insurance Exchange 21709 Mesa CA 92626 _Costa _ _ INSURED INSURER a: Farmers InsuranceEXChanga 21652 INSURERC: Mid Century Insurance Company 21687 VAALA INSURER D; U.S. Liability Insurance Group _ 25895 1600 N. Broadway Suite 210 INSURER E: Sequoia Insurance Company 19755 ( I _ INSURERF: CLAIMS -MADE ® OCCUR II Santa Ana CA 92706 rnvcnAncc reRTlcICATP MtIMRFR, REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TE OF INSURANCE _ YP UbL BR POLICYNUMBE� POLICY EFF (MMIOD POLICY EXP M ID _ _ ___ LIMITS AUTHORIZED EFRE �1VE GENERALUJUIlLITY _�— EACH OCCURRENCE 1,000,000 X1 COMMERCIAL GENERAL LIABILITY __$ "DA NTE PREMISES (E aLranee $ 100,000 MED EXP Anyone arson) $ 51000 CLAIMS -MADE ® OCCUR PERSONAL&ADV INJURY $ 1,000,000 D_ Y - NPPIS69963 02/10/2018 02110/2019 GENERAL AGGREGATE $ 2,000,000 GE_N'LAGGREGATE LIMIT APPLIES PER: PRODUCTS-COMP/OP AGO $ 2,000.000 Directors & officers $ 1,000,000 POLICY PRO- LOC—COMBINED LIABILITY C MEIN ° OLE IMIT Fe eccLd�ti 9,900,000 — - — BODILY INJURY IPWPeraon) $ �AUTOMOBILE X ANY AUTO 9001 LY INJURY(Peraoddenq $ D ALL OWNED SCHEDULED AUTOS X HMEO AUTOS NON -OWNED ✓�. X AUTOS y NPPI559963 02/10/2018 02/10/2019 PROPERTYDAMAGE $ $ UMBRELALIAB OCCUR EACHOCCURRENCE $ AGGREGATE $ _ EXCESS UAB_ CLAIM_^sMAOE PED RETENTION$ $ WORKERS COMPENSATION ANDEMPLOYCRVLIABILITY YIN ANY PROPRIETORIPARTNEWEXECUTIVE —NIA WC STATUS OTRH- E.L. EACH ACCIDENT $ E.L. DISEAGE-EAEMPLOYE $_ OWCERIMEMSEREXCLUDED4 Li iMandatory In NH) E.L. bI$EASE-POLICYLIMIT $ if yyesldeNcdba under OESCAIPTION OF OPERATIONS below s T^ DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES IAK ch ACORO 101, AddlBonal Remadas Seheduk, if mum space Is required) The City of Santa Ana, its officers, employees, agents and representatives have been named as Additional Insureds on the liability policy by blanket endorsement. r`AAlf^CI l ATInId GER 1riCAIG•------- SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE City of Santa Ana THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 20 Civic Center Plaza AUTHORIZED EFRE �1VE Santa Ana, CA 92701 ACORD 25 (2010/05) ©1988.2010 ACORD CORPORATION. All rights reserved. The ACORD name and logo are register d marks of ACORD g e i&led (, w tq ADDITIONAL INSURED ENDORSEMENT Insurance Company t) L_+celsr lr%[l. tiSc!r`(1A'(—k This endorsement modifies such insurance as is offered by the provisions of Policy Number: 61Pr j, 5 9 1 &)3 relating to the following: 1. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701; it officers, employees, agents and representative are named as additional insureds ("additional insureds") with regard to liability and defense of suits arising from the operations and uses performed by or on behalf of the named insured. 2. With respect to claims arising out of the operations and uses performed by or on behalf of the named insured, such insurance as is afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the additional insureds. 3. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included. 4. With respect the additional insureds, this insurance shall not be cancelled, or materially reduced in coverage or limits except after thirty (30) days written notice has been given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701. (Completion of the following, including countersignature, is required to make this endorsement effective.) Effective c LtC/ja/,I, this endorsement form part of Policy #, A)M- 4 tV9&3 Issued to (Name WORKERS' COMPENSATION DECLARATION I %a hereby affirm under penalty of perjury, the (Name/Title) following declaration: 5 I certify on behalf of_jL i o of my -g, aY (Organization Name) contract with the Community Development Agency, City of Santa Ana, I will not employ any person in any manner so as to become subject to the workers' compensation laws of California, and agree that if I should become subject to the workers' compensation provisions of Section 3700 of the Labor Code, I shall forthwith comply with those provisions. �T DATE: 2/S D By: �— Name: /��� L/ -F Title: Telephone: WARNING: FAILURE TO SECURE WORKERS' COMPENSATION COVERAGE IS UNLAWFUL, AND SHALL SUBJECT AN EMPLOYER TO CRIMINAL PENALTIES AND CIVIL FINES UP TO ONE HUNDRED THOUSAND DOLLARS ($100,000). IN ADDITION TO THE COST OF COMPENSATION, DAMAGES AS PROVIDED FOR IN SECTION 3706 OF THE LABOR CODE, INTEREST, AND ATTORNEY'S FEES.