HomeMy WebLinkAbout25H - AGMT SPILL AND STORM DRAIN CLEANINGREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 18, 2018
TITLE:
APPROVE AGREEMENT AMENDMENT
WITH OCEAN BLUE ENVIRONMENTAL
SERVICES, INC. FOR SPILL RESPONSE
AND STORM DRAIN FACILITY CLEANING
(STRATEGIC PLAN NO. 6, 1C)
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 15' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and the Clerk of the Council to execute an amendment to Agreement
(A-2017-156) with Ocean Blue Environmental Services, Inc., to increase the annual expenditure
amount from $250,000 per year to $280,000 per year, subject to nonsubstantive changes
approved by the City Manager and City Attorney, increasing the two-year agreement amount
from $500,000 to $560,000, for the period of June 20, 2017, through June 19, 2019, and the total
agreement amount, including two one-year extensions exercisable by the City Manager and City
Attorney, to $1,120,000.
DISCUSSION
Authorized by the Federal Clean Water Act, the National Pollutant Discharge Elimination System
(NPDES) permit program was established in 1972 to mitigate pollutant discharges to waters of
the United States and to maintain water quality standards. In California, this program is regulated
by the State Water Resources Control Board through its nine Regional Water Quality Control
Boards. Compliance with the NPDES permit includes the cleaning of all City -owned storm drain
facilities and the removal of hazardous materials and pollutant spills that could potentially
discharge into the storm drain system.
The City of Santa Ana entered into an agreement with Ocean Blue Environmental Services, Inc.,
on June 20, 2017 (Agreement). The primary function of this Agreement is for City -owned storm
drain facility cleaning and hazardous materials spill response. However, additional services are
also provided under this Agreement for crime scene cleanup and jail cell decontamination
services. Due to increased usage by the Police Department for these services, there is a need to
increase the annual expenditure amount of this Agreement by $30,000. The Public Works
Agency's allocation will remain at $225,000 annually for spill response and storm -drain facility
cleaning. The Police Department's allocation will increase from $25,000 to $55,000 annually for
crime scene cleanup and jail cell decontamination services.
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Agreement Ocean Blue Environmental Services, Inc.
September 18, 2018
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal # 6 – Community Facilities &
Infrastructure, Objective # 1 (establish and maintain a Community Investment Plan for all City
assets), Strategy C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds in the amount of $280,000 are budgeted and available for expenditure in FY 2018-19 in
the accounts listed below in the revised estimated spending plan. Funds will be budgeted in
successive years, as depicted, if optional extensions are exercised.
Account
FY 2017-18
FY 2018-19
*FY 2019-20
*FY 2020-21
TOTALS
05717640 62300
$225,000
$225,000
$225,000
$225,000
$900,000
01114420 62300
$40,000
$40,000
$40,000
$40,000
$160,000
01114475 62300
$15,000
$15,000
$15,000
$15,000
$60,000
TOTALS
$280,000
$280,000
$280,000
$280,000
$1,120,000
wd Valentin
Chief of Police
Santa Ana Polic artment
Fuad Sweiss, PE, PL
Executive Director
Public Works Agency
-Upuonai Extensions
APPROVED AS TO FUNDS AND ACCOUNTS:
4—�
Sergio Vidal 'a 10, 51
Assistant Director
Finance and Management Services Agency
Exhibit: 1. Agreement Amendment with Ocean Blue Environmental Services, Inc.
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Exhibit 1
FIRST AMENDMENT TO AGREEMENT TO PROVIDE SPILL
RESPONSE AND STORM DRAIN FACILITY CLEANING SERVICES
THIS FIRST AMENDMENT to the above -referenced agreement is entered into on September 18,
2018, by and between Ocean Blue Environmental Services, Inc. ("Consultant"), and the City of
Santa Ana, a charter city and municipal corporation organized and existing under the Constitution
and laws of the State of California ("City").
RECITALS
A. The parties entered into Agreement No. A-2017-156, dated June 20, 2017, by which
Consultant agreed to provide spill response and storm drain cleaning services. The term of
the Agreement is for two years (with two additional one-year options exercisable by the
City), and the Agreement remains in effect.
B. The primary purpose of the Agreement is for spill response and storm drain services, though
related services are also provided under the Agreement for crime scene clean-up and jail cell
decontamination at the direction of the Santa Ana Police Department,
C. The parties now wish to amend the scope of services and to adjust the amount to be expended
under the Agreement.
The Parties therefore agree:
Section 1, Scope of Services, is amended to include crime scene clean-up and jail cell
decontamination services for the Santa Ana Police Department.
2. Section 2, Compensation, is amended to increase the annual not -to -exceed expenditure under
✓`` the Agreement from $250,000`tbJ280;000_for the remaining time period on the Agreement,
including any extension periods.
3. Except as modified by this First Amendment, all terms and conditions of the Agreement shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the
Agreement on the date and year first written above.
ATTEST CITY OF SANTA ANA
MARIA D. HUIZAR
Clerk of the Council
RAUL GODINEZ II
City Manager
- signatures continue on nextpage -
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APPROVED AS TO FORM CONSULTANT
SONIA R. CARVALHO
City Attorney
By: W. .� .
JO&YN M. FUNK
Assistant City Attorney
Name:
Title:
RECOMMENDED FOR APPROVAL RECOMMENDED FOR APPROVAL
FUAD S. SWEISS, PE, PLS
Executive Director
Public Works Agency
DAVID VALENTIN
Chief of Police
Santa Ana Police Department
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