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WORK MAY PROCEED
CLERK OF COUNCIL
SEP f) 6 7n�pA13`f S AND CULTURE ARTIST GRANT PROGRAM AGREEMENT BETWEEN
THE CITY OF SANTA ANA AND UC REGENTS (OUTREACH, CLAIRE TREVOR SCHOOL
OF THE ARTS, UC IRVINE)
This Artist Grant Agreement ("Agreement") is made and entered this 17th day of July, 2018, by
and between the City of Santa Ana, a charter City and municipal corporation organized and
existing under the Constitution and laws of the State of California ("City"), and UC Regents
(Outreach, Claire Trevor School of the Arts, UC Irvine) ("Grantee") for the purpose of providing
grant funding pursuant to the Investing in the Arts Grant Program. City and Grantee may herein
individually be referred to as a "Party" and collectively be referred to as the "Parties" to the
Agreement.
RECITALS:
A. On July 2, 2018, the Arts and Culture Commission reviewed all applicants and
recommended that Grantee be awarded an artist grant based on its Application for its
artwork ("Project"). A true and correct copy of Grantee's Application is attached hereto as
Exhibit A and incorporated herein by reference.
B. On July 17, 2018, the City Council approved the grant funding for Grantee and authorized
the execution of this Agreement.
C. In undertaking the performance pursuant to this Agreement; Grantee represents that it is
skilled and knowledgeable in the arts and culture arena and that the Project created or
performed hereunder will be created or performed in compliance with such standards as may
reasonably be expected from an artist.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. Term. This Agreement shall be effective upon signature by both Parties and shall expire one
year from the date first written above, unless terminated earlier in accordance with this
Agreement.
2. Funding.
2.1. Subject to Grantee's performance of all required actions under this Agreement, City shall
provide funding, in two disbursements, as detailed below, of an amount not to exceed Six
Thousand, Ten Dollars ($6,010.00) ("Grant Amount" or "Grant").
2.2. Grantee will be paid in two (2) installments. First payment will be one-half of the funding
amount provided above or $3,005.00 and will be provided within thirty (30) days of the full
execution of the Agreement by the parties. The second and final payment will include the
remaining amount of $3,005.00 and will be issued within thirty (30) days after the Grantee submits
to the City all the proper receipts, invoices and final report for the Project.
2.3. Appropriate performance of the Grantee will be determined by City In its sole discretion. City
reserves the right to cease funding after the first disbursement detailed above, and to be
reimbursed the initial payment, if Grantee's performance is determined to be insufficient or
unacceptable in the City's sole discretion.
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2.4. City represents that there is no correlation or connection between its selection of institutions
or organizations for grant awards and an institution or organization's business relationship or
potential business relationship with City.
3. Grant Activities. Grantee agrees:
3.1. To perform the activities described in the Grant Application and Timeline submitted to City
for consideration dated May 3, 2018, a copy of which is attached as Exhibit A and incorporated
into this Agreement as if set out in full.
3.2. To submit all reports (each, a "Report"), which shall include, at a minimum, the items set forth
as required by the Application. No personally identifiable information shall be included in any of
the Reports, except where specifically requested. The Reports shall be in a format that is
reasonably acceptable to City. City may request additional information as City, in its sole
discretion, determines is necessary to monitor performance of this Agreement. City shall have the
right to use any Reports submitted by Grantee, or any portion thereof, for any reason.
3.3. Grantee shall maintain all pertinent financial and accounting records pertaining to this
Agreement in accordance with generally accepted accounting principles and other procedures
reasonably specified by City. Upon termination or expiration of this Agreement or request by City,
Grantee shall provide, at its expense, copies of all financial and accounting records produced by
it arising out of this Agreement.
3.4. Grantee shall allow audits, compliance or special reviews and inspections, including on-site
inspection, with or without prior notice, of Grantee's facilities by City or by third parties designated
by City, or their authorized representatives. Grantee shall provide its full cooperation for any such
audit, review or inspection, including providing timely access, for examination and copying of
records (including computerized records) pertinent books, documents, papers, computer
programs and records and reasonable access to its personnel.
3.5. Grantee shall ensure that any areas utilized for the Project are maintained and restored to a
well-maintained, safe, sanitary, and clean condition, and kept free of any hazardous waste at all
times. All equipment associated with the installation of the artwork, trash and debris shall be
removed and cleaned up on a daily basis. Grantee shall place a drop cloth or similar barrier on
the ground below the artwork while installation is underway, which barrier shall be removed each
day upon completion of an installation session.
3.6. The Project may not contain advertising, religious art, sexual content, negative or violent
imagery, convey political partisanship or include any hidden, subliminal or camouflaged
messages or statements of any kind or nature. Appropriateness of the content of the Project will
be determined by City in its sole discretion.
3.7. The Project may not include any breach of intellectual property, trademarks, brands, or
images of illegal activity, and the Grantee must be the copyright holder for the Project.
4. Termination.
4.1. City may immediately terminate this Agreement upon one or more of the following
4.1.1. Grantee's violation of any federal, state or local law or regulation.
4.1.2. Grantee's breach of any of the terms or conditions of this Agreement, including the
Application and Timeline, or any unapproved deviation from said documents that has not
been cured within 30 days of written notice of such breach.
4.2. In the event the Agreement is terminated under Section 4.1, City reserves the right to require
Grantee to refund any or all grant funds awarded to Grantee under this Agreement, and Grantee
agrees to refund to City any or all grant funds awarded under this Agreement.
5. Limitation of Liability.
5.1. IN NO EVENT SHALL CITY BE LIABLE FOR ANY INDIRECT, SPECIAL, INCIDENTAL OR
CONSEQUENTIAL DAMAGES OR EXPENSES FOR ANY NEGLIGENCE, BREACH OF
CONTRACT OR ANY OTHER ACT ARISING OUT OF OR RELATING TO THIS AGREEMENT
OR THE ACTIVITIES COVERED HEREUNDER.
5.2. Section 5 and Section 6 do not limit Grantee's rights, including its ability to seek recovery,
against anyone other than City, its directors, officers, employees, agents, successors and
assigns.
6. Indemnification.
6.1. Grantee shall defend, indemnify, protect and hold harmless the City, and its elected and
appointed officers, employees, members or agents from and against all claims for damages,
liability, cost and expense (including without limitation attorney's fees) arising out of or alleged by
third parties to be the result of the negligent acts, errors or omissions or the willful misconduct of
the Grantee, and Grantee's employees, subcontractors or other persons, agencies or firms for
whom Grantee is legally responsible in connection with the execution of the work covered by this
Agreement. Grantee shall have no duty to indemnify or hold harmless the City if claims, damages,
liability, costs, expenses (including without limitation, attorney's fees) arise from the sole
negligence or sole willful misconduct of the City subsequent to declaration by the Grantee.
Grantee's obligations shall survive the termination of this Agreement.
6.2. Grantee agrees to hereby fully release and forever discharge the City from any and all claims,
demands, damages, losses, and liabilities (hereinafter collectively referred to as "claims"), which
are or may be related to or in any way connected with the negligence or willful misconduct of its
officers, officials, employees, or agents in connection with the creation, painting, performance or
installation of the Project hereunder.
6.3. Grantee further agrees that City may in good faith and on reasonable terms settle any such
claims and that City's right to indemnification shall extend to any such settlement, provided City
has given notice of such claim and its intent to settle. City's right to indemnification is in addition
to, and may be exercised independently of, any remedy held by City under this Agreement, at law
or in equity. The indemnity provision set forth in this Agreement shall survive the termination or
expiration of this Agreement indefinitely.
7. General Provisions.
7.1. Grantee shall acquire prior written permission from City for any use of the City name or logo
in association with its Project.
7.2. If any parts of this Agreement are held to be invalid or unenforceable, the remaining parts of
the Agreement shall continue to be valid and enforceable.
7.3. Grantee shall comply with all governmental requirements that may now or in the future
become applicable to its activities under this Agreement.
7.4. This Agreement, including Exhibit A, Application, and any amendments or schedules hereto,
contain the full understanding and agreement of the Parties with respect to its subject matter, and
no waiver, alteration or modification of any of the provisions to this Agreement shall be binding
unless in writing and signed by an authorized officer of both Parties.
7.5. No waiver by either Party or any breach, default, or series of breaches or defaults, and no
failure, refusal, or neglect of either Party to exercise any right, power, or option given to it under
this Agreement or to insist upon strict compliance with the terms of this Agreement shall constitute
a waiver of these provisions with respect to any subsequent breach or waiver by either Party or
its right at any time thereafter to require exact and strict compliance with provisions of this
Agreement.
7.6. Any notice or other communication required or permitted to be made or given by either Party
pursuant to this Agreement will be in writing and will be deemed to have been duly given: (i) five
(5) business days after the date of mailing if sent by registered or certified U.S. mail, postage
prepaid, with return receipt requested; (ii) when transmitted if sent by facsimile, provided a
confirmation of transmission is produced by the sending machine; or (iii) when delivered if
delivered personally or sent by express courier service. All notices to City shall include a reference
to the Project title.
All notices will be sent to the other Party at its address as set forth below or at such other address
as such Party will have specified in a notice given in accordance with this section:
Grantee: UC Regents (Outreach, Claire Trevor School of the Arts, UC Irvine)
4000 Mesa Road
Irvine. CA 92697-2775
City: City of Santa Ana
Clerk of the Council (M-30)
20 Civic Center Plaza
P.O. Box 1988
Santa Ana, CA 92702
FAX (714) 647-6956
7.7. This Agreement is subject to all applicable local, State and Federal laws. This Agreement
has been executed and delivered in the State of California and the validity, interpretation,
performance, and enforcement of any of the clauses of this Agreement shall be determined and
governed by the laws of the State of California. Both parties further agree that Orange County,
California, shall be the venue for any action or proceeding that may be brought or arise out of, in
connection with or by reason of this Agreement.
7.8. Grantee agrees to comply with all applicable equal opportunity and affirmative action laws as
appropriate, Grantee shall not discriminate because of race, color, creed, religion, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
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by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other
employment related activities. Grantee affirms that it is an equal opportunity employer (if
applicable) and shall comply with all applicable federal, state and local laws and regulations.
7.9. Any funds provided under this Agreement that are not expended, obligated or otherwise
committed by the termination or expiration of this Agreement shall be immediately returned to
City.
7.10. Grantee grants to City a non-exclusive, irrevocable, transferable, royalty free, worldwide
license to use, reproduce, display, distribute, and prepare derivative works, in any form or media
at the discretion of the City for the Project conceived, performed or created as a result of this
Agreement.
7.11. Grantee and any of the Grantee's agents, employees or representatives are, for all purposes
under this Agreement, an independent contractor and shall not be deemed to be an employee of
the City, and none of them shall be entitled to any benefits to which City employees are entitled
including but not limited to, overtime, retirement benefits, work's compensation benefits, injury
leave or other leave benefits.
7.12. Neither Party shall assign any rights or obligations under this Agreement.
7.13. Each Party covenants that it presently has no interests and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under this
Agreement.
7.14. Each Party warrants that they have executed this Agreement knowingly, freely and
voluntarily and with full knowledge of its legal consequences. All parties involved warrant and
represent that, prior to executing this Agreement, each Party has had the opportunity to review
and consider this matter with legal counsel, and that the terms of this Agreement, and its
consequences, are fully understood by each Party.
7.15. This Agreement represents the entire agreement and understanding between the parties,
and supersedes any and all prior agreements and understandings between the parties, whether
oral or written.
7.16. Each undersigned represents and warrants that its signature herein below has the power,
authority and right to bind their respective parties to each of the terms of this Agreement, and
shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or
damages to City in the event that such authority or power is not, in fact, held by the signatory or
is withdrawn.
(Signatures on following page)
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
Maria D. Huizar
Clerk of the Council
APPROVED AS TO FORM:
Sonia R. Carvalho
City Attor ey n
RECOMMENDED FOR APPROVAL:
Steven A. Me a
Executive Di or
Community Development Agency
CITY OF SANTA ANA
.:�►
Raul Godinez II
City Manager
GRANTEE:
Supervising Principal C&G Officer
EXHIBIT A
INVESTING IN THE ARTS GRANT PROGRAM
APPLICATION
Name of Applicant: Award Amount: Category: Average Score:
Outreach, UC Irvine $6,010 Organization 85.4 -7th
Organization's Description of Project:
The Claire Trevor School of the Arts at UC Irvine floods Santa Ana High School students and
teachers with opportunities to learn and grow through the arts. The emphasis of the partnership
is youth development, exposing SAHS students to college and career pathways, using the arts
as the tool. Through scholarships, workshops, master classes, performances and one-on-one
coachings, the Trevor School is 1.) building students' awareness of the university experience
making it a tangible goal; 2.) exposing students to the arts at the college level; 3.) emphasizing
the value of an arts education; and 4.) cultivating engaged young artists.
Organization is not based in Santa Ana and proposes to use grant funds to provide arts and
culture programming in Santa Ana in Wards 2, 3, 4, and 5.
Organization's proposed use of funds:
Funds from the City of Santa Ana will support the collaboration by providing scholarships for
SAHS students to participate in multi -week intensives and one -day workshops, stipends for the
teaching artists engaged in the program, and transportation, meals, materials, and free access to
these and other ticketed events. We learned that, in the past, when we only offered free access
to ticketed events without providing transportation and meals, students could not participate due
to food insecurity and lack of reliable transportation. We seek to provide truly free access for the
Santa Ana community, removing as many of the barriers to participation as possible.
Answers to Supplemental Questions:
Question 1: Please describe any additional City of Santa Ana resources required for your
project (permits, public space, licenses etc.) that you are required to obtain?
We present at least one, and as many as three, events in the Bill Medley Auditorium at SAHS and
will need access to the auditorium for those events. This is usually arranged through the teachers
at SAHS.
Question 2: Is this a new or existing program/project?
This is an existing program. It began in the 2012-13 school year with a single master class and
side-by-side performance in the SAHS instrumental music area, and has grown since then to
include all arts disciplines and many points of contact between UCI and SAHS.
Question 3: How will the proposed project be presented or shared with the public? Will the
art display, event or performance be free and accessible to the public?
The program will present at least one, and as many as three, free public performances at SAHS.
Ti ese free periormarces will include a full symphony orchestra concert performed side-by-side
by the UCI and SAHS Symphony Orchestras in Spring 2019. Additional free public events may
include open lecture/demonstrations, master classes, and workshops throughout the 2018-19
school year.
Outreach, UC Irvine
Page 1 of 2
Question 4: How will this project enrich the quality of life for Santa Ana residents?
Santa Ana has a thriving arts and culture community. By connecting with and supporting the
young artists of Santa Ana High School, we are cultivating artists who contribute to the community
both today and in the future. Free public performances will add another layer of enrichment for
residents. Infusing the Santa Ana community with premier arts experiences and instruction
enriches the quality of life for all of Santa Ana's residents.
Question 5: Describe how your project will stimulate economic development for the City
of Santa Ana.
When the arts thrive, the economy of a city thrives. Nationally, the average person spends $31.47,
in addition to the cost of their ticket, to attend an arts event (Arts and Economic Prosperity 5
Study, Americans for the Arts). We will produce at least one, and as many as three, free public
events at SAHS. While the cost of admission is free, the events will generate audience spending
on meals, transportation, and other expenditures. Additionally, SAHS students will be exposed to
the arts landscape at the college level and the professional creative sector, providing them with
the training and access necessary to contribute to the creative economy of the City of Santa Ana.
Outreach, UC Irvine
Page 2 of 2
Key Staff Members
Stephen Barker, Dean
John Crawford, Associate Dean
Deborah Stansbury Sunday, Assistant Dean
Megan Belmonte, Director of Outreach Programs
Jana Cain, Director of Development
Kevin Appel, Chair, Department of Art
Lisa Naugle, Chair, Department of Dance
Gary Busby, Chair, Department of Drama
Michael Dessen, Chair, Department of Music
Dr. Stephen Tucker, Conductor, Professor, UCI Symphony Orchestra
Dean's Arts Council Members — 2017-2018
Toni Alexander
Tim Molnar
Joan Beall
Mark Moore
Patricia Ford
Tom Nielsen
Shazad Ghanbari
Daryl G. Pelc
Karol Gottfredson
Sheila Peterson
Michael Gottfredson
Ellen Ruskin -Gillman
Tinnie Grewal
Cheryll Ruszat
Susan K. Hod
Richard Ruszat
Thor Hougen
Janice F. Smith
James Irvine Swinden
Richard Stein
Tim Kashani
Ivan Williams
Jerry Mandel
Mary M. Watson -Bruce
Santa Ana Unified School Distanct
'f0 Stefanie P. Phillips, Ed.D.
s�H00� Superintendent of Schools
April 23, 2018
Megan M. Belmonte
Director of Outreach Programs
Claire Trevor School of the Arts
University of California, Irvine
204 Mesa Arts Building
Irvine, CA 92697-2775
Dear Megan,
On behalf of the Santa Ana Unified School District we are to lend our wholehearted support to UC Irvine
(UCI)'s City of Santa Ana — Investing in the Artist Grant Opportunity —Arts Organizations grant proposal.
As we work toward the development of a conservatory level school of the arts within Santa Ana High
School with a mission of fostering socially conscious artist scholars with the skills to adapt and thrive in an
ever-changing world, our mission is to develop a nationally recognized arts school that provides the
students of Santa Ana with access to conservatory -level, college preparatory high school education.
To achieve this vision and mission, the students of Santa Ana need access to the resources and support
provided by UCI Claire Trevor School of the Arts which has already provided a strong web of support for
our music students and arts educators in music, dance, and theatre. We are thrilled to expand this
partnership to increase the opportunities for all students in all arts disciplines, expanding to include visual
and media arts,
The impact of the partnership includes 1.) building students' awareness of the university experience
making it a tangible goal for them; 2.) exposing students to the arts at a college level; 3.) emphasizing the
value of arts education; and 4.) cultivating engaged young artists.
We recognize that our students have the opportunity to fuel the creative economy with one in 10 jobs
being directly connected, and new jobs emerging that are not yet developed, We need to prepare our
students to step into this important pipeline and can only do so through our critical partnerships with
higher education and industry connections. UCI provides our students this opportunity. As an arts equity
district, SAUSD is willing to support equitable access to high quality arts education.
We wholeheartedly support UCI's grant proposal and are excited to continue to work together as we
build new programs, providing meaningful opportunities for our SAHS students.
Jn
for your consideration,
aidfil r
Visual and Performing Arts Specialist
Santa Ana Unified School District
1641 East Chestnut Avenue, Santa Ana, CA 92701.6322 (714) 558.5501
BOARD OF EDUCATION
Valerie Amezcua, President , Riga Rodriguez, Ph.)„ Vice President
Alfonso Alvarez, Ed.)„ Clerk • Cecilia "Ced" Iglesias, Member • John Palacio, Member
(&Santa a Unli S drool DlstriSANTA ANA HIGH SCHOOLJeff Bishop, Principal Stefanie P. Phillips,
Superintendent of Schools
April 23, 2018
Megan M. Belmonte
Director of Outreach Programs
Claire Trevor School of the Arts
University of California, Irvine
204 Mesa Arts Building
Irvine, CA 92597-2775
Dear Megan,
On behalf of Santa Ana Unified School District, we are happy to lend our wholehearted support to UC Irvine (UCI)'s City of
Santa Ana — Investing in the Artist Grant Opportunity —Arts Organizations grant proposal.
The mission of Santa Ana High School is to have students graduate healthy and well -adjusted, academically competitive, and
prepared for college and careers. Graduating Saints are enthusiastic life-long learners who will be motivated to problem solve
In order to positively contribute to society.
Beginning in 2012, the UCI Music Department adopted the Santa Ana High School (SANS) Music Department. The goal of the
partnership is youth development, exposing SAHS students to college and career pathways, and using music as the tool.
Through music, young people are valued and encouraged to embrace opportunity, thereby serving the mission of Santa Ana
High School.
The impacts of the partnership Include 1.) building students' awareness of the university experience, making it a tangible goal
for them; 2.) exposing students to the arts at a college level; 3.) emphasizing the value of music and music education; and 4.)
cultivating engaged young artists.
This year, in addition to students learning from UCI Symphony Orchestra Maestro Dr. Stephen Tucker in several master
classes, being coached one-on-one by some of UCPs outstanding graduate and undergraduate musicians, experiencing college
life on campus at UCI and playing with the UCI Symphony Orchestra In a combined concert, students experienced a dramatic
Improvisation workshop to build cohesion in the ensemble, and a group of students joined UCI Music Department Chair
Michael Dessen in a collaborative telematic digital music intensive with high school students in Manizales, Colombia.
This partnership has equipped our Santa Ana High School musicians and thespians to expand their participation into the
broader arts community in Downtown Santa Ana. In return, the arts community has come to Santa Ana High School. These
young artists and leaders have become strong ambassadors of goodwill throughout the community.
We wholeheartedly support UCI's grant proposal and are excited to continue to work together as we build new programs,
providing meaningful opportunities for our SANS students.
Thank you for your consideration,
Jeff Bishop,
Principal
Santa Ana High School
520 West Walnut Street, Santa Ana, CA 92701 (714) 557.4900
BOARD OF EDUCATION
Valerie Amezeun, President • Rigo Rodriguez, PII.D., Vice President
Alfonso Alvarez. Ed.D.. Clerk . Cecilia "Ceci" lelesins. Member - John Palacio. Member
Santa Ana Hi
l7 rhetlzrl Joseph I{aye, Orchestra Director
Thursday, April 26, 2018
Joseph Kaye
520 W. Walnut St.
Santa Ana, Ca 92701
To Whom It May Concern,
School Orchestra
Jeff Bishop, Principal
On behalf of Santa Ana High School and the SanArts Conservatory, we are wholeheartedly willing to
lend our support in UC Irvine (UCI)'s grant proposal for the City of Santa Ana — Investing in the Artist
Grant Opportunity — Arts Organizations.
Here at Santa Ana High School, it is our belief that music and music activities are important parts of the
educational program of our schools. We believe that desirable co -curricular music activities should be
provided to supplement and enrich the regular classroom activities. Through the current partnership with
UCI's Claire Trevor School of the Arts (CTSA), our students have had the unique opportunity to
participate in open rehearsals, campus tours, collaborative rehearsals, master classes, and concerts.
Overall goals of the partnership are to:
1. To cultivate engaged young artists who will become engaged citizens in their communities
2. To build awareness of the university experience making it a tangible goal for all teens
3. To increase access to the arts resources available at CTSA
Once a year, our partnership with the UCI truly comes to realization as select students from our music
program will perform side-by-side with the UCI Symphony Orchestra members in a combination concert.
This is a great way for the community to see the engaging work come to life and how it has influenced
students and families. But the hard work really does go beyond just the manifestation of a side-by-side
concert — these students and families will gain invaluable learning experiences that will last a lifetime.
Unequivocally we are in complete support of UCI's grant proposal and if accepted we look forward
expanding this long lasting partnership with more enriching opportunities for our students and families.
Thank you for your consideration,
Joseph Kaye
Director of Orchestras
Santa Ana Fligh School
joseph.kaye@sausd.us
Office: 714-567-4996
Fax: 714-567-4998
Celli 760-554-5231
INVESTING IN THE ARTIST
LINE ITEM BUDGET
PROPOSED GRANT FUNDED PROGRAMMING SERVICES
PERSONNEL
Description of Personnel
(contracted instructors, lecturer honorarium,
artist stipend, etc.)
Total Compensation
Grant
Funds
Requested
Teaching Artists Stipends — UCI Students
$10,000
$1,500
Young Artists Scholarships — SAHS Students
$8,000
$500
Teaching Artists Honoraria —UCI Lecturers
$4,000
$500
$60
$1,200
$200
EQUIPMENT, MATERIALS, AND SUPPLIES
Item
(equipment, materials, supplies)
Quantity
Unit
Cost
Total
Cost
Grant
Funds
Requested
Performance Rights
12
$250
$3,000
$500
Printmaking Workshop Supplies
20
$60
$1,200
$200
Admission
$2,000
SPECIAL EVENTS
Description
Grant Funds
(permits, fees, facility rental for project,
Total Cost
Requested
marketing)
Transportation
$10,000
$2,000
Meals
$5,000
$810
Admission
$2,000
City of Santa Ana, Community Development Agency
20 Civic Center Plaza, M-25, Santa Ana, CA 92701 (714) 647-5360
INVESTING IN THE ARTIST
LINE ITEM BUDGET
PROPOSED PROGRAM BUDGET PROPOSAL
Enter budget categories and projected expenditures for the proposed program:
PROGRAM REVENUE
LIST ALL OTHER PROGRAM RESOURCES
"Funding Source" total must equal "Total Program Budget" listed above.
FUNDING SOURCE
AMOUNT
Expenditures
$6,010
Total
$27,671
Expenditures
Funded By
Total Program
Organization
Category
Funded By
Other Sources
Budget
Budget
Santa Ana Grant
(Including in-
kind)
Administrative Staff Salaries and
$27,671
$27,671
$190,785
Benefits
Contractual/Professional
$2,000
$12,000
$14,000
$16,000
Services/Stipends
Equipment, Material, Supplies
$700
$3,500
$4,200
$10,500
Special Events Production
$2,810
$14,190
$17,000
$33,000
Marketing
$1,000
$1,000
$5,000
Scholarships
$500
$7,500
$8,000
$33,500
TOTAL
$6,010
$61,871
$71,871
$288,785
PROGRAM REVENUE
LIST ALL OTHER PROGRAM RESOURCES
"Funding Source" total must equal "Total Program Budget" listed above.
FUNDING SOURCE
AMOUNT
Santa Ana Artist Grant
$6,010
UCI General Fund
$27,671
Orange County Community Foundation
$5,985
Bren Foundation
$23,005
Earned Income
$9,200
TOTAL PROGRAM BUDGET
$71,871
City of Santa Ana, Community Development Agency
20 Civic Center Plaza, M-25, Santa Ana, CA 92701 (714) 647-5360
INVESTING IN THE ARTIST
UC Irvine (UCI) and Santa Ana High School (SAHS) Arts Collaboration
Project Timeline
DATE
ACTION
OUTCOME
May 2018
. City of Santa Ana Investing in the Artist
Strategically planning the year's activities
Grant proposal submitted
with SAHS educators ensures the activities
• UCI and SAHS meet to plan for 2018-19
are truly serving the most critical needs of
school year
SAHS students and teachers.
June-
SANS students attend summer arts and
SAHS students engage in rigorous college -
August
technology intensives at UCI
level intensives which expose them to the
2018
university experience, making the possibility
of attending a college or university a
tangible goal for them.
August
Master Class or Lecture/Demonstration with
By interacting with university faculty and
2018
UCI Faculty/Lecturers at SAHS
lecturers who have high expectations, SAHS
students learn that they are capable of
doing high quality work and are then
catalyzed to achieve greatness.
September
UCI students begin one-on-one coaching,
Through private and small group coaching,
2018
mentoring and directing at SAHS
SAHS students are provided the valuable
individualized attention they need to realize
immense growth in their discipline.
October
SAHS students and their families visit UCI for
Attending events on campus at UCI exposes
2018
Open House
SAHS students to the arts at the university
level, demonstrating the possibility of
continuing their arts education beyond high
school. Families learn the impact arts have
on their children and understand the value
of meaningfully engaging in the arts.
November
Hands-on workshops take place at SAHS
By bringing the knowledge and resources
2018
available at UCI into SAHS, students learn
new skills, are exposed to a new medium or
teaching style, and broaden their
understanding of the arts practice.
December
UCI Symphony Orchestra performs at SAHS
Live music performances in Santa Ana will
2018
develop an audience that supports and
engages in the arts. The Santa Ana
community will continue to thrive by being
City of Santa Ana, Community Development Agency
20 Civic Center Plaza, M-25, Santa Ana, CA 92701 (714) 647-5360
City of Santa Ana, Community Development Agency
20 Civic Center Plaza, M-25, Santa Ana, CA 92701 (714) 647-5360
exposed to the arts in styles they may not
be familiar with. The free performance will
generate revenue for the City as audience
members and musicians spend money on
food, transportation, and other expenses.
January
Master Class or Lecture/Demonstration with
Regular interaction with university faculty
2019
UCI Faculty/Lecturers at SAHS
reinforces the idea that SAHS students can
work at a very high level, meeting the high
expectations of UCI's premier educators.
February
Master Class or Lecture/Demonstration with
Regular interaction with university faculty
2019
UCI Faculty/Lecturers at SAHS
reinforces the idea that SANS students can
work at a very high level, meeting the high
expectations of UCI's premier educators.
March
Master Class or Lecture/Demonstration with
Regular interaction with university faculty
2019
UCI Faculty/Lecturers at SAHS
reinforces the idea that SAHS students can
work at a very high level, meeting the high
expectations of UCI's premier educators.
April 2019
Annual UCI and SAHS Side-by-side Symphony
In performing side-by-side the UCI and SAHS
Orchestra rehearsal and concert at SAHS
musicians are contributing to the growth of
one another. UCI musicians become
engaged citizen artists, connecting with
their counterparts and educating them by
example. SAHS musicians perform at a very
high level and the year-long reminder that
they can achieve is made real through
public performance.
May 2019
UCI and SAHS meet to plan for 2018-19 school
Strategically planning the year's activities
year
with SAHS educators ensures the activities
are truly serving the most critical needs of
SAHS students and teachers.
June
SAHS students attend summer intensives at
Students engage in rigorous college -level
UCI
intensives which expose them to the
2019
university experience, making the possibility
of attending a college or university a
tangible goal for them.
City of Santa Ana, Community Development Agency
20 Civic Center Plaza, M-25, Santa Ana, CA 92701 (714) 647-5360
CERTIFICATE OF
Date: 8/23/2018
SELF-INSURANCE COVERAGE
PRODUCER/INSURED
The Regents of the University of California
This Certificate is issued as a matter of information only to authorized viewers for
University of California, Irvine
Environmental Health &Safety and Risk Services
their internal use only and confers no rights upon any viewer of this Certificate.
4600 Health Sciences Road
The Certificate does not amend, extend or alter the coverage described below.
9
Irvine CA 92697-2725
This Certificate may only be copied, printed and distributed by an authorized
(949) 824-6200
viewer for its internal use. Any other use, duplication or distribution of the
Certificate without the written consent of the Regents of the University of California
is prohibited.
ENTITIES AFFORDING COVERAGE
PARTICIPATION
COMPANY LETTER A The Regents of the University Of California 100%
COVERAGES
THIS IS TO CERTIFY THAT THE REGENTS OF THE UNIVERSITY OF CALIFORNIA IS A GOVERNMENTAL ENTITY THAT HAS A SELF-FUNDED
RETENTION FOR LIABILITIES DESCRIBED BELOW, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY WRITTEN
CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY PERTAIN. THIS SELF-FUNDED PROGRAM IS
SUBJECT TO ALL PROVISIONS OF THE BYLAWS AND STANDING ORDERS OF THE REGENTS OF THE UNIVERSITY OF CALIFORNIA, WHICH
DOES NOT PERMIT ANY ASSUMPTION OF LIABILITY WHICH DOES NOT RESULT FROM THE NEGLIGENT ACTS OR OMISSIONS OF ITS
OFFICERS, AGENTS OR EMPLOYEES,
CO
TYPE OF INSURANCE
POLICY NUMBER
POLICY EFFECTIVE DATE
POLICY EXPIRATION DATE
LIMITS
LTR
A
GENERAL LIABILITY
Self -Insured
08/13/2018
07/012019
GENERAL AGGREGATE
$2,000,000
X COMMERCIAL GENERAL LIABILITY
PRODUCTS-COMP/OP AGE
$1,000,000
CLAIMS MADE XJOCCURRENCE
PERSONAL&ADV INJURY
$1,000,000
CONTRACTUAL LIABILITY
$ 1,000,000
EACH OCCURRENCE
$ 1,000,000
A
AUTOMOBILE
LIABILITY
Self -Insured
08/13/2018
07/01/2019
COMBINED SINGLE LIMIT
$ Not Applicable
ANY AUTO
X
ALL OWNED
BODILY INJURY
$1,000,000
AUTOS
(PER PERSON)
SCHEDULED
AUTOS
X
HIRED AUTOS
BODILY INJURY
$ 1,000,000
(PER ACCIDENT)
X
NON -OWNED
AUTOS
GARAGE LIABILITY
PROPERTYDAMAGE
$1000,000
A
PROPERTY
Self -Insured
08/13/2016
07/01/2019
EACH OCCURRENCE
$7500,000
FIRE& EXTENDED PERILS
AGGREGATE
$NONE
A
WORKERS' COMPENSATION AND
Self4nsured
08/13/2018
07/01/2019
STATUTORY LIMITS
YES
EMPLOYERS LIABILITY
EACH ACCIDENT
$As required by
DISEASE -POLICY LIMIT
$As required by
DISEASE - EACH EMPLOYEE
$As required by
DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLES/SPECIAL ITEMS
The City of Santa Ana, its officers, employees, agents and representatives, are named as additional insured With respect to claims arising
out of the operations and uses performed by or on behalf of the named insured, such insurance as is afforded by this policy is primary and
is not additional to or contributing with any other insurance carried by or for the benefit of the additional insureds in regards to the Arts and
Culture Artist Grant Program agreement with the Claire Trevor School of The Arts, UC Irvine Outreach program for the one year period July
17, 2018 through July 16, 2019.
CERTIFICATE HOLDER
CANCELLATION
APPLICABLE PARTY AS REQUIRED BY WRITTEN CONTRACT
SHOULD THE REGENTS ELECT TO DISCONTINUE SELF-INSURING ITS
OR AGREEMENT
LIABILITIES, THE REGENTS WILL UPDATE PROOF OF SELF-INSURANCE ON ITS
City of Santa Ana
WEBSITE. THE REGENTS SHALL NOT BE OBLIGATED TO PROVIDE INDIVIDUAL
20 Civic Center Plaza
NOTICE TO VENDORS OR OTHERS.
By:
Santa Ana CA 92701
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