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Home My WebLink About FULL AGENDA_2018-08-21 NOTE: If you need special assistance to participate in this Council meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] HOUSING AUTHORITY SPECIAL MEETING AGENDA AUGUST 21, 2018 CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:45 p.m. (Immediately following the City Council Closed Session Meeting) TOBER 2, 2006 Miguel A. Pulido Chairperson Vicente Sarmiento Authority Member - Ward 1 VSarmiento@santa-ana.org Michele Martinez Vice-Chairperson - Ward 2 MiMartinez@santa-ana.org Jose Solorio Authority Member - Ward 3 JSolorio@santa-ana.org P. David Benavides Authority Member - Ward 4 DBenavides@santa-ana.org Juan Villegas Authority Member - Ward 5 JVillegas@santa-ana.org Sal Tinajero Authority Member – Ward 6 STinajero@santa-ana.org Authority Member telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Sonia R. Carvalho Steven A. Mendoza Maria D. Huizar Authority General Counsel Executive Director Recording Secretary HOUSING AUTHORITY AGENDA 2 AUGUST 21, 2018 Basic Housing Authority Meeting Information Five-Year Strategic Plan (2014-2019) Detailed information at: http://www.santa-ana.org/strategic-planning/ Vision, Mission and Guiding Principles - The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The vision, mission and guiding principles (values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow. Vision - The dynamic center of Orange County which is acclaimed for our: •Investment in youth •Safe and healthy community •Neighborhood pride •Thriving economic climate •Enriched and diverse culture •Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents.” Guiding Principles •Collaboration •Efficiency •Equity •Excellence •Fiscal Responsibility •Innovation •Transparency Strategic Plan Goals/Objectives/Strategies: Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana ********* Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage. The following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Authority. The Authority is not limited in any way by the “Recommended Action” and may take any action which the Authority deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the Housing Authority and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the Legislative Body shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the Housing Authority and will be enacted by one motion without discussion unless a member of the Authority “pulls” an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the Housing Authority members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Thursday and alternate Fridays. The Clerk’s office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714) 647-6520. Authority meeting agendas, staff reports, and Minutes are available the Friday before an Authority meeting at the following website address: www.santa-ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. HOUSING AUTHORITY AGENDA 3 AUGUST 21, 2018 CITY OF SANTA NA HOUSING AUTHORITY SPECIAL MEETING AUGUST 21, 2018 CALL TO ORDER CHAIRPERSON PULIDO HOUSING AUTHORITY BOARD MEMBERS BENAVIDES, MARTINEZ, SARMIENTO SOLORIO, TINAJERO, VILLEGAS Executive Director, Authority General Counsel, Recording Secretary PUBLIC COMMENT ON AGENDA ITEMS AND ITEMS OF PUBLIC INTEREST (Refer to page 2 “Public Input” for description.) CONSENT CALENDAR R ECOM M E N DED ACTION : Approve staff recommendation on Consent Calendar Items: 1 through 4. 1. SPECIAL MEETING MINUTES OF JULY 17, 2018 {STRATEGIC PLAN NO. 5, 1} RECOMMENDED ACTION : Approve Minutes. 2. EXCUSED ABSENCES RECOMMENDED ACTION : Excuse absent Housing Authority Member(s). 3. QUARTERLY REPORT FOR HOUSING CHOICE VOUCHER PROGRAM APRIL 2018 – JUNE 2018 {STRATEGIC PLAN NO. 5} RECOMMENDED ACTION: Recommend that the Housing Authority receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of April 2018 – June 2018. 4. QUARTERLY REPORT OF CONTRACTS VALUED AT $25,000 OR LESS ENTERED INTO BY THE EXECUTIVE DIRECTOR {STRATEGIC PLAN NO. 4, 1} RECOMMENDED ACTION: Receive and file. *** END OF CONSENT CALENDAR *** HOUSING AUTHORITY AGENDA 4 AUGUST 21, 2018 BUSINESS CALENDAR JOINT SESSIONS OF THE CITY COUNCIL AND THE HOUSING AUTHORITY AGENCY 5. APPROVE AN AGREEMENT WITH KEYSER MARSTON ASSOCIATES FOR AFFORDABLE HOUSING FINANCIAL, ANALYTICAL AND ADVISORY SERVICES {STRATEGIC PLAN NO. 5, 4} RECOMMENDED ACTION: Authorize the City Manager and the Clerk of the Council, and the Executive Director of the Housing Authority to execute the on-call consultant agreement between the City of Santa Ana and the Housing Authority with Keyser Marston Associates for affordable housing financial, analytical and advisory services for a three-year term beginning on August 21, 2018 through August 20, 2021, in the amount not to exceed $200,000, subject to non-substantive changes approved by the City Manager and City Attorney, and Executive Director and Authority Counsel. *** END OF BUSINESS CALENDAR *** COMMENTS 6. HOUSING AUTHORITY MEMBER COMMENTS AT THIS TIME Housing Authority members may comment on non-agenda matters and ask questions of or give directions to staff. NO action may be taken on non-agenda items unless authorized by law. ADJOURNMENT HOUSING AUTHORITY MINUTES 1 JULY 17, 2018 MINUTES OF THE SPECIAL MEETING OF THE HOUSING AUTHORITY AGENCY SANTA ANA, CALIFORNI A JULY 17, 2018 CALLED TO ORDER COUNCIL CHAMBER 22 CIVIC CENTER PLAZA SANTA ANA, CA 8:49 P.M. ATTENDANCE AUTHORITY MEMBERS Present: MIGUEL PULIDO P. DAVID BENAVIDES VICENTE SARMIENTO SAL TINAJERO JUAN VILLEGAS AUTHORITY MEMBERS Absent: MICHELE MARTINEZ, Chair Pro Tem JOSE SOLORIO STAFF Present: RAUL GODINEZ, II, City Manager SONIA R. CARVALHO, City Attorney MARIA D. HUIZAR, Authority Secretary PUBLIC COMMENTS – None CONSENT CALENDAR ITEMS MOTION: Approve staff recommendation on Consent Calendar Items: 1 - 2 and Business Calendar Item 3. MOTION: Sarmiento SECOND: Tinajero VOTE: AYES: Benavides, Pulido, Sarmiento, Tinajero, Villegas (5) NOES: None (0) ABSTAIN: None (0) ABSENT: Martinez and Solorio (2) 1-1 HOUSING AUTHORITY MINUTES 2 JULY 17, 2018 1. REGULAR MEETING MINUTES OF JULY 3, 2018 {STRATEGIC PLAN NO. 5, 1} MOTION: Approve Minutes. 2. EXCUSED ABSENCES MOTION: Excuse absent Housing Authority Members Martinez and Solorio. *** END OF CONSENT CALENDAR *** BUSINESS CALENDAR 3. APPROVE MEMORANDUM OF UNDERSTANDING WITH ORANGE COUNTY SOCIAL SERVICES AGENCY AND ORANGE COUNTY CONTINUUM OF CARE FOR THE FAMILY UNIFICATION PROGRAM NOTICE OF FUNDING AVAILABILITY {STRATEGIC PLAN NO. 5, 3} RECOMMENDED A CTION: Authorize the Housing Authority Executive Director and the Housing Authority Recording Secretary to execute a Memorandum of Understanding with the Orange County Social Services Agency and Orange County Continuum of Care for the purposes of submitting a joint application to the U.S. Department of Housing and Urban Development for the Family Unification Program Notice of Funding Availability for Fiscal Years 2017 and 2018, and to establish the responsibilities of the responsible parties if awarded funding, subject to non-substantive changes approved by the Executive Director and Housing Authority Counsel. *** END OF BUSINESS CALENDAR *** COMMENTS 4. HOUSING AUTHORITY MEMBER COMMENTS – None ADJOURNMENT – 8:49 P.M. Maria Huizar, Recording Secretary 1-2 3-1 3-2 3-3 3-4 4-1 This page intentionally left blank HOUSING AUTHORITY ITEM #5 ITEM IS A JOINT CITY COUNCIL / HOUSING AUTHORITY ITEM PLEASE REFER TO AGENDA ITEM 80A IN THE CITY COUNCIL PACKET FOR STAFF REPORT.