HomeMy WebLinkAbout22A - SPEC - UTILITY TRUCKREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 2, 2018
TITLE:
CONTRACT AMENDMENT WITH
RACEWAY FORD FOR ONE
MAINTENANCE UTILITY TRUCK
(SPECIFICATION NO. 18-011)
(STRATEGIC PLAN NO. 6,2)
C 1'Y MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Amend the contract with Raceway Ford for the procurement of one additional Ford F-350 truck
with utility body in the amount of $56,855, subject to non -substantive changes approved by the
City Manager and City Attorney.
DISCUSSION
The Finance and Management Services Agency, Facilities, Fleet Maintenance and Central
Stores Division is responsible for the acquisition, maintenance, repair, and replacement of
vehicles, trucks, and maintenance equipment. The Public Works Agency Water Resources
Division has a need to replace an old temporary 2002 Chevrolet cargo van that is assigned to the
Water Quality and Meter Services division. Due to the age of this van, it requires excessive
maintenance repairs, which results in lower productivity of Water Resources Division staff and
increased expenditures to Fleet Services. The new Ford F-350 truck will include a utility body
work to store and transport tools, equipment and supplies to provide on-going maintenance
needs of the City's water infrastructure.
Outreach Efforts
In an effort to provide an opportunity to local vendors to participate in the original solicitation, the
bid specifications called for a General Motors truck. Additionally, five Santa Ana vendors were
notified of the upcoming Invitation for Bid. Staff also reached out to qualified vendors. Ultimately,
the City only received one bid.
On May 1, 2018, City Council awarded a contract to Raceway Ford for the purchase of four Ford
F-350 trucks with utility body. Raceway Ford has agreed to honor the same pricing for an
additional Ford F-350 truck with the same specifications. This pricing represents the best value to
the City.
22A-1
Contract Award for one F-350 Maintenance Truck
October 2, 2018
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
Funds in the amount of $56,855 are available in the FY 2017-18 Public Works Agency's Water
Quality account (No. 06017644-66400).
I'D APPRWED AS TO FUNDS AND ACCOUNTS:
Fuad Sweiss, PE, PLS
Executi Director
Public Irks Agency
EG/CL/sm/sp
Sergio Vidal �, 'A �
Acting Executive Director �1
Finance and Management Services Agency
22A-2