HomeMy WebLinkAbout22B - SPEC - JANITORIAL SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 2, 2018
TITLE:
CONTRACT AMENDMENT WITH
COMMERICAL CLEANING SYSTEMS
FOR JANITORIAL SERVICES
AT VARIOUS CITY FACILITIES
(SPECIFICATION NO. 14-021)
(STRATEGIC PLAN NO. 6, 1C)
JqI
TY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Amend the contract with Commercial Cleaning Services for janitorial services in the amount of
$154,839, which includes a $10,000 contingency, for a total annual amount not to exceed
$737,074 for the final term expiring June 30, 2019, subject to non -substantive changes approved
by the City Manager and City Attorney.
The Finance and Management Services Building Maintenance Division oversees City facilities in
order to maintain clean, safe and properly functioning buildings. The current contract with
Commercial Cleaning Systems provides janitorial services at City Hall, Ross Annex, SARTC,
Corporation Yard, Main Library, Newhope and McFadden Learning Centers and six recreation
centers.
On January 1, 2018 a State of California mandated minimum wage increase of 4.76% went into
effect. In renewing the final term of the contract, the vendor has made the City aware of an
additional 9.1 % mandated increase to minimum wage occurring January 2019. In order to comply
with the California mandated minimum wage law through the end of the contract term, funds in
the amount of $154,839 are needed. The amendment amount includes a $10,000 contingency to
allow for unanticipated charges outside of routine maintenance.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports City efforts to meet Strategic Plan Goal #6 Community Facilities &
Infrastructure: Strategy 1 C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard).
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Contract Amendment for Janitorial Services
October 2, 2018
Page 2
FISCAL IMPACT
Additional funds in the amount of $154,839 are available in FY 2018-19 accounts as follows:
FY 18-19
FMSA- Custodial 07310101-62310 $ 111,484
PWA- SARTC Operations 06717650-62300 $ 37,936
PRCSA Library Contract Services 01111150-62300 $ 5,419
Total
eg
$ 154,839
APPROVED AS TO FUNDS AND ACCOUNTS:
SergId Vidal 1�#bll
Acting Executive Director pn 4 93
Finance and Management Services Agency
22B-2