HomeMy WebLinkAbout20B - AA - CIP GRANTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 2, 2018
CLERK OF COUNCIL USE ONLY:
TITLE: APPROVED
APPROPRIATION ADJUSTMENT AND
❑ As Recommended
AMENDMENT TO THE FISCAL YEAR
❑ As Amended
2018/19 CAPITAL IMPROVEMENT
El Ordinance on 9s' Reading
❑ Ordinance on p"a Reading
PROGRAM TO ACCOUNT FOR RECENTLY
❑ Implementing Resolution
AWARDED GRANT FUNDS (NON -GENERAL
❑ Set Public Hearing For
FUND)
(STRATEGIC PLAN NO. 6, 1G)
F4 `_
C T MANAGER
.�
RECOMMENDED ACTION
CONTINUED TO
FILE NUMBER
Approve an amendment to the Fiscal Year 2018/19 Capital Improvement Program adding
$15,189,750 in Measure M2 Competitive ACE funding to the Warner Avenue Street
Improvement projects; for the construction phase of Warner Phase 1 from Main to Oak project
(14-6802) and for the right-of-way phase of Warner Phase 2 from Oak to Grand project (18-
6901).
2. Approve an appropriation adjustment recognizing $15,189,750 in Measure M2 Competitive
ACE grant funds into the Measure M -Street Construction Fund revenue account and
appropriating the same into the Measure M2 Competitive Street Construction Fund
expenditure account.
3. Approve an amendment to the Fiscal Year 2018/19 Capital Improvement Program adding the
remaining $172,444 in Community Development Block Grant funds budgeted for the
Residential Street Repair Program project (No. 18-7527).
DISCUSSION
CTFP Projects
On June 11, 2018, the Orange County Transportation Authority (OCTA) Board of Directors
approved the Comprehensive Transportation Funding Programs (CTFP) — 2018 Call for Projects
Programming Recommendations. The City of Santa Ana had submitted Measure M2 Arterial
Capacity Enhancements (ACE) grant applications in October 2017 for funding consideration
under the Measure M2 CTFP Project O Call for Projects, and has now been awarded the
following grants:
20B-1
Appropriation Adjustment & Amendment to
Fiscal Year 2018/19 CIP
October 2, 2018
Page 2
PROJECT
PHASE
GRANT-$
FY
Warner Avenue Improvements Phase
1: Main Street to Oak Street
Construction
$4,629,750
18/19
Warner Avenue Improvements
Phase 2: Oak Street to Standard
Right -of -Way
$7,494,000
18/19
Avenue
Warner Avenue Improvements
Phase 2: Standard Avenue to
Right -of -Way
$3,066,000
18/19
Grand Avenue
TOTAL GRANT FUNDING: $15,189,750
Approving this Council Action will make these grant funds available for the continued progress of
the Warner Avenue Improvements project.
CDBG Projects
In the FY 2018/19 approved budget, $1,842,455 was budgeted for Community Development
Block Grant Projects (Account No. 13518783-66220). This budget included $921,228 for the
Residential Street Repair Program. However, the FY 2018/19 CIP only recognized $748,784 in
CDBG funding. Approval of this Council Action will amend the FY 2018/19 CIP to include the
remaining $172,444 in CDBG funds allocated for the Residential Street Repair Program.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (Establish and Maintain a Community Investment Plan for All City
Assets), Strategy G (Develop and Implement the City's Capital Improvement Program in
Coordination with the Community Investment and Deferred Maintenance Plans).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Approval of the requested Appropriation Adjustment will recognize $15,189,750 in Measure M2
Competitive ACE grant funds into the Measure M -Street Construction Fund revenue account (No.
03217002-52332) and appropriate the same into the Measure M2 Competitive Street
Construction Fund expenditure account (No. 03217663-66220).
20B-2
Appropriation Adjustment & Amendment to
Fiscal Year 2018/19 CIP
October 2, 2018
Page 3
4 7 APPROVED4S TO FUNDS AND ACCOUNTS:
Fuad S.eiss, PE, PLS Sergio Vidal
Executive irector Acting Executive Director J'(
Public Wo ks Agency Finance and Management Services Agency
FSS/EWG/JG/KN
Exhibits: 1. OCTA Board of Directors Letter of approved CTFP M2 Projects
2. Amended FY 2018/19 CIP Project Sheets
r�-
OCTA
COMMITTEE TRANSMITTAL
June 11, 2018
To: Members of the Board of Directors
From: Laurena Wein rt"rk of the Board
Subject: Comprehensive Transportation Funding Programs - 2018 Project 0
and Project P - Call for Projects Programming Recommendations
Regional Planninq and Highways Committee Meeting of June 4, 2018
Present: Directors Bartlett, Delgleize, M. Murphy, Nelson, Pulido, and Steel
Absent: Director Spitzer
Committee Vote
This item was passed by the Members present.
Committee Recommendations
A. Approve the award of $32 million in 2018 Regional Capacity Program funds
to 11 local agency projects.
B. Approve the award of $8.9 million in 2018 Regional Traffic Signal
Synchronization Program funds to six projects.
C. Authorize the Chief Executive Officer, or designee, to accept
$6.85 million in Local Partnership Program competitive grant funds and
execute any required agreements or amendments with the State of California,
the California Transportation Commission, and the California Department of
Transportation to facilitate the recommendations above.
D. Authorize staff to make all necessary amendments to the Federal
Transportation Improvement Program to facilitate the recommendations
above.
EXHIBIT 1
Orange County Transportation Authority
550 South Main Street / P.O. Box 14184 / Orange / California 92863-1584 / (714) 560 -OCTA (6282)
20B-5
M
OCTA
June 4, 2018
To: Regional Planning and Highways Committee
From: Darrell E. Johnson, Chief Executive Officer
Subject: Comprehensive Transportation Funding Programs — 2018
Project O and Project P — Call for Projects Programming
Recommendations
Overview
The Orange County Transportation Authority issued the 2018 annual
Measure M2 Regional Capacity Program and Regional Traffic Signal
Synchronization Program call for projects in August 2017. This call for projects
made available approximately $40 million in Measure M2 competitive grant
funding for streets and roads projects countywide. A list of projects
recommended for funding is presented for review and approval.
Recommendations
A. Approve the award of $32 million in 2018 Regional Capacity Program funds
to 11 local agency projects.
B. Approve the award of $8.9 million in 2018 Regional Traffic Signal
Synchronization Program funds to six projects.
C. Authorize the Chief Executive Officer, or designee, to accept $6.85 million
in Local Partnership Program competitive grant funds and execute any
required agreements or amendments with the State of California, the
California Transportation Commission, and the California Department of
Transportation to facilitate the recommendations above.
D. Authorize staff to make all necessary amendments to the Federal
Transportation Improvement Program to facilitate the recommendations
above.
Orange County Transportation Authority
550 South Main Street/P.O. Bo2O a/California 92863-1584/(714) 560 -OCTA (6282)
Comprehensive Transportation Funding Programs — 2018
Projects O and Project P — Call for Projects Programming
Recommendations
Background
Page 2
The Regional Capacity Program (RCP), Project 0, is the Measure M2 (M2)
competitive funding program through which the Orange County
Transportation Authority (OCTA) supports streets and roads capital projects.
The Regional Traffic Signal Synchronization Program (RTSSP), Project P,
is the M2 competitive program which provides funding for signal synchronization
projects. Both programs are included in the Comprehensive Transportation
Funding Programs (CTFP). The CTFP allocates funds through a competitive call
for projects (call) based on a common set of guidelines and scoring criteria that
are developed in collaboration with the Technical Advisory Committee (TAC),
which includes representatives from all 35 local jurisdictions, and is approved by
the OCTA Board of Directors (Board). The CTFP may include state and federal
sources as well, and in this case it includes recently approved SB 1 (Chapter 5,
Statutes of 2017) Local Partnership Program (LPP) funds to support RTSSP
projects.
On August 14, 2017, the Board authorized staff to issue the current call making
available $40 million, with $32 million identified for RCP projects and $8 million
identified for RTSSP projects.
Discussion
RCP
The CTFP allocates funds through a competitive process using a common set of
guidelines and scoring criteria. The guidelines for the 2018 call were approved
by the Board on August 14, 2017. The guidelines establish a two-tiered funding
approach to prioritize high scoring RCP projects, with funding availability for both
small (less than $5 million) and large (greater than $5 million) projects.
The first tier is for projects scoring 50 points or higher, and the second tier is for
projects scoring below 50 points. Within Tier 1, two categories were established
as shown below:
20B-7
Tier 1 Category 1
Tier 1 Category 2
Total Funds
Projects requesting
Projects requesting
Available
<$5 million
>$5 million
60%
40%
$32 million
$19.2 million
$12.8 million
20B-7
Comprehensive Transportation Funding Programs — 2018 Page 3
Projects O and Project P — Call for Projects Programming
Recommendations
If all Project O funds are not allocated in Tier 1, remaining funding consideration
is given to projects in Tier 2 (i.e., projects scoring less than 50 points). This
consideration occurs during each call process and is done on a case-by-case
basis. It should also be noted that there is no approved funding split between
small and large projects in Tier 2.
On October 20, 2017, OCTA received 12 applications requesting a total of
$39.4 million in RCP funding. All applications were reviewed for eligibility,
consistency, and adherence to the guidelines and overall program objectives.
The applications were evaluated and ranked as per the scoring criteria identified
in the guidelines. During the review process, staff worked with local agencies
to address technical issues such as project scopes, excess right-of-way,
and project costs.
Based upon the evaluation of the applications, staff prepared final RCP funding
recommendations per the tiered funding approach outlined in the CTFP
Guidelines. The recommendations were presented to the TAC on April 25, 2018,
and were approved as presented. Therefore, staff's recommendation is to
program the entire $32 million allocated by the Board in order to fund the 11 RCP
projects identified in Attachment A.
RTSSP
The RTSSP is a significant competitive funding source for corridor -based
signal synchronization along Orange County arterials. Funding is typically
provided for a three-year period that includes implementation and two years of
funding for ongoing maintenance and monitoring in order to keep investments in
optimal condition.
On October 20, 2017, OCTA received seven applications requesting a total of
$16.5 million in RTSSP funding. Applicants were encouraged to act as lead
agencies for proposed projects. However, applicants can also request that
OCTA act as lead agency. The latter approach is considered where corridors are
complex, have multiple jurisdictions, and where regional agency assistance adds
value to the project. During this funding cycle, OCTA was asked to lead
five projects. One project was referred back to the applicant as a city -led project
given the project scale. All applications were reviewed for eligibility, consistency,
and adherence to the guidelines and program objectives. The applications were
then evaluated and ranked per the scoring criteria identified in the guidelines.
Comprehensive Transportation Funding Programs — 2018 Page 4
Projects O and Project P — Call for Projects Programming
Recommendations
During the application review process, staff worked with local agencies to
address technical issues such as project corridor limits, eligible
equipment/upgrades, and unit cost items.
During this call, the state also released an SB 1 LPP call. In order to fully
maximize and leverage resources for Orange County, OCTA submitted an
SB 1 LPP grant application, which included all OCTA -led signal synchronization
projects that were identified during the call. These projects included the following
corridors:
• Katella Avenue/Villa Park Road/Santiago Canyon Road;
• Main Street;
• Los Alisos Boulevard; and
• Garden Grove Boulevard.
On May 16, 2018, the California Transportation Commission awarded
OCTA $6.85 million in SB 1 LPP grant funds for the projects identified above.
Based upon this award, staff has prepared final funding recommendations, which
are identified in Attachment B per the funding approach outlined in the CTFP
Guidelines. Although the Board only authorized $8 million for the 2018 RTSSP
call, staff's recommendation is to program $8.9 million. By programming an
additional $900,699 (primarily from past project savings) in M2 RTSSP funds,
OCTA is able to secure an additional $6.85 million in SB 1 LPP funds for
additional projects. Therefore, the final funding provided will be $15.7 million in
M2 Project P (RTSSP) and SB 1 funds combined.
Prosect 0 and Project P Recommendations Summary
The table below provides an overall summary of staffs funding
recommendations. These programming recommendations were reviewed
and approved by the Technical Steering Committee at their meeting on
March 14, 2018, and the TAC on April 25, 2018.
2018 CTFP Call for Projects RCP Summary
Note: SBI LPP funding for RTSSP Projects is $6.85 million not shown in table.
RCP
RTSSP
Total
Number of Applications
11
6
17
Recommended for Approval
Amount Recommended for
$32,000,000
$8,900,699
$40,900,699
Approval escalated
Note: SBI LPP funding for RTSSP Projects is $6.85 million not shown in table.
Comprehensive Transportation Funding Programs — 2018 Page 5
Projects O and Project P — Call for Projects Programming
Recommendations
Further, the recommendations presented in this staff report are consistent with
the 2018 guidelines approved by the Board. Therefore, staff recommends
programming $40.90 million for 17 projects under the M2 RCP and RTSSP
programs.
If approved by the Board, these new projects will be incorporated into master
funding agreements between OCTA and appropriate local agencies. Staff will
then monitor project status, implementation, and delivery through the
semi-annual review process. Also, in order to access SB 1 LPP grant funds, the
OCTA Board must accept the grant and execute a program supplement
agreement with the California Department of Transportation.
Summary
Proposed programming recommendations for projects in the RCP and RTSSP
have been developed by staff. Funding for 17 projects totaling $40,900,699 in
M2 funds (including OCTA -led RTSSP projects) is accounted for in the
fiscal year 2018-19 budget. Staff is seeking Board approval of the programming
recommendations presented.
Attachments
A. 2018 M2 RCP Call for Projects, Programming Recommendations
B. 2018 M2 RTSSP Call for Projects, Programming Recommendations
Prepared by: Approved by:
� w
Joseph Alcock Kia Mortazavi
Section Manager, Local Programs Executive Director, Planning
(714) 560-5372 (714) 560-5741
20B-10
o m o 0 o m
c�� o 0 0 o n
y L m m m N O t0
O C jp V t0 O � N m
0 LL N
H �
E
V/
N
a
LL
N M O O OIN
m d O N O N
N mO r O m
n o to m In ie
M oN 0 m nl'
ai ai v
y
N
N
a
w w w
2
N
b
a
LL
a 0 o v
0 0 o N
N � n
> w w w w wlw
r o 0 o v� o
O n n 0 O
i m o in vii o 0
I m o
1 'IN
N
w w w w wIw
H
N
d
I W w W L- V
N
� V U W Q U r
c
i
20B-11
21
f
W
U
ATTACHMENT A
Y
m
Ln
}�
QD
O
d
(n0
M
M
N
@ o
N
�
m
(p
r
W
7
y
3 a
C_ S
O
a
6�i
W
m
N
M
[O
O
M
N
�
W
C
0 m 0 a
O)
EH fA
fH
f9
(Pr
64
N
O
cc�F-.
n
N
(O W
a
a
N
0
(O
N
o
u.
V
O
12
a
Op
c
>
'B
U
a
69 V}
(A
(A
fR
H}
Y
m
Ln
}�
QD
O
d
(n0
M
M
N
@ o
N
�
m
(p
r
W
7
y
3 a
C_ S
O
a
0
O
OND
�
W
C
0 m 0 a
O)
O
CD
d
N
N
O
cc�F-.
n
N
(O W
a
a
N
0
(O
N
o
u.
V
O
12
a
Op
c
>
'B
U
a
Q
� O
�
0
O
CO
W
O
N
n
O
O
(00 V'
M N
3.
OD. O
O
c
O
m
O N
0
p N:
N
O
U
N
0 0
H
C
LL
60
m.
r
Lo
N
Y cn
O
W.:
W
(p
N
m
6i
N
(0
V
M
U'
�•' a0
O
N
O
�
M N
M N
E .E
>
m
M
NCL
r N
N }
@
c
aci
LL
Q
N_
Z
C7
Y
�I' k
L M-
01,
-
�. VT fit fR ER fR 63 I M
N
m
a`
}�
QD
O
d
(n0
M
M
N
@ o
N
�
m
(p
r
W
7
y
3 a
C_ S
O
a
0
O
OND
�
W
C
0 m 0 a
O)
O
CD
d
N
N
W
m
-p
�I' k
L M-
01,
-
�. VT fit fR ER fR 63 I M
N
m
a`
}�
Ol."
N
r
(n0
V
M
M
@ o
N
�
m
v
7
y
3 a
C_ S
O
a
0
� a LL}
�
N
0 m 0 a
Q� K li
O
m
-p
a
a
a
o
u.
Y
O
12
a
Op
c
>
'B
U
a
Q
� O
�
0
O
CO
o
m
i
Q
c D
W U
a>
0]
N
>
p
L
Q O
O
U
N
0 0
H
C
Y cn
U
(7
O_
N
n
>
O
O=i '@
0
E .E
>
(9
C�
@
c
aci
U-
Q
N_
Z
C7
�I
T
I
to I(R
� IN
20B-1
d
LL
Y
J
ATTACHMENT B
E
m
a`
E
a
o
E
U
c
@ o
�
m
v
@ @ d
3 a
C_ S
O
� a LL}
�
N
0 m 0 a
Q� K li
O to O �
EXHIBIT 2
FY 2018-19 CIP Project Sheets
20B-13
w
Li
a
Y
UO
rn�
;0-
10
w
Q n
as
Q Z
Z W
U) j
Oa
UJ
FQ-
a
U
i
U
s. y a
t`1 C t0 N � a•
mca�,c-w
satm?om
?? y
LL, c E m
LU o ¢ a
d c c
Zd�cw°r'Uc°,
V�UEoac'm
W
OIr
m a y y
ELI
ofyEaimm.c�i
mEu�a�m"m.o
Z�_myaaa�3
F ioa �x•-� co
la y�coycda.-
w c Eo o x -
a
DaCiai °i 10 io3�a
N= N a 7U My o 0
CL Z &Fz a`yi
O!n'�°2cm2e
y U i U N
a� o c o o
0
N
Q
Ile
o
L
U
a
1�1
W
w
w
d�
E
J
c)
F
ya0
F
m
Oaf
0
U
U
Ea
LU
a
w
c
rn
S o
[�V
CCyZ
O
O
CcCC
p
CL
a
0
N
Q
Ile
N
1�1
IL
IL
N
Se
S
S o
[�V
O
O
O
O
0
p
}
�L
H
}
�3•
H
H
O
O
O
O
O
O
O
O
O
n
N
o
M
o
00
N H
N
rH
rH
}
IL
p
}
lL
o
O
0
o
0
0
0
0
0
0
N N
N
O
N
O
O
}
IL
H
}
L
H H
10
1�10
W
D
O N
o
N
e
O
O
o
O
0
O
N N
n
O
N
O
o
?
w
>
» w
Ori
N
N
N
N
W N
N
-
Ol
LL
a
o
F
0
O
LL
O
O
LL
y
U
O
E
U p
wLLJ
16
m
IL)
a
v
2
N
C
C7
C
O
O
o
IL v
w`
m
v
0
N
Q
Ile
\
\
k°
!
!
§
7
!
|
/
kkk
w®
E§f
§
§}
F-
§\#
§
§��
w
a.
\
\
!
!
m■twa
q §
[ [
k k
/ \
} i
% ) 2
«
(L
z
\
,
\
\
$
2
azo
2
)
k
)
§
.
LU \)
\
) )
3§
a. a
M
,
(L
z
\
,
\
\
$
■
/
\
$
)
}
(
j
/
k
7
§
}
&,|
}
\
ee
�®
2e
§f
§(
k§)
}
§
�k
§
{d
2)\
§a
(L
EL
■
/
\
$
}
j
}
}
}
\
)
[
)i-
}§`
!�}k
/
/
F-
)
§ f
{
\
CL[
!
«>o
w{
3§ƒ(
_
/
2w«
■
/
\
$