HomeMy WebLinkAbout22A - PO CHEVY BOLT EVREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 16, 2018
TITLE:
AWARD PURCHASE ORDER TO
NATIONAL AUTO FLEET GROUP INC.,
FOR CHEVROLET BOLT ELECTRIC
VEHICLES (SPECIFICATION NO. 18-087)
(STRATEGIC PLAN NO. 6,2)
wrolluumly- mm W,
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one-time purchase and payment of purchase order to National Auto Fleet Group Inc.,
forthe purchase of six Chevrolet Bolt electric vehicles in an amount notto exceed $211,471, subject
to non -substantive changes approved by the City Manager and City Attorney.
The Finance and Management Services Agency, Facilities, Fleet Maintenance and Central Stores
Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks,
and maintenance equipment. In an effort to promote and enhance the City's effort to purchase
alternative fuel vehicles, six older sedans purchased between 2004 and 2006 have been identified
to be replaced with Chevrolet Bolt electric vehicles. Specifically, two of these replacement vehicles
are assigned to Planning and Building Agency and four are part of the City Pool Car fleet that are
used on an as -needed basis.
Due to the electrification efforts of many jurisdictions throughout the nation, a new Climate Mayors
EV Purchasing Collaborative was recently created to provide cities and counties a cost effective
method to procure electric vehicles and charging station infrastructure. Currently, over 400 cities
have joined this collaborative effort in their ongoing commitment with mitigating impacts climate
change. The City went out to bid about 6 months ago and awarded a contract to Guaranty
Chevrolet. Guaranty informed us in writing that their pricing would remain the same for these 6
vehicles. Subsequently, we found this new Mayor's Collaborative that would save approximately
$4,000 per vehicle.
Santa Ana Ordinance No. NS -2312 authorizes the City to purchase against contracts from any
public agency utilizing a competitive bid process. The Climate Mayor's Collaborative awarded a
contract to National Auto Fleet Group (NJPA contract # 120716 -NAF) for procurement of electric
vehicles as a result of open competitive bidding on behalf of its members, which includes
government agencies. The awarded contract is valid through January 17, 2021 and is in
accordance with the City's existing Purchasing Guidelines.
22A-1
Award Purchase Order for Chevrolet Bolts
October 16, 2018
Page 2
Outreach Efforts
The Purchasing Division determined utilizing the Climate Mayors Collaborative is in the City's
best interest as it allows a more efficient mechanism that is required to take delivery of new
equipment, eliminating the need to solicit for items that already include a reduced price. National
Joint Powers Authority (NJPA) contracts have been competitively solicited nationwide and
awarded with price as the main factor therefore ensuring cost competitiveness of the purchase. In
addition, local automobile franchisees have been made, via various means of communication,
and thus are aware of the City's use of Cooperative agreements of which they have fair
opportunity to bid on when advertised.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
Funds in the amount of $211,471 are available in the FY 2018-19 Fleet Services Air Quality
Improvement account (03110101-66400).
APPROVED AS TO FUNDS AND ACCOUNTS:
Sergio Vidal vii (03ND
Acting Executive Director
Finance and Management Services Agency
CL/sm/sp
22A-2