HomeMy WebLinkAbout22B - ENTERPRISE FLEET AGMT AMENDMENTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 16, 2018
TITLE:
APPROVE CONTRACT AMENDMENT WITH
ENTERPRISE FLEET MANAGEMENT
FOR LEASED VEHICLES
(SPECIFICATION NO. 13-008)
(STRATEGIC PLAN NO. 1,5; 5,3; 5,4)
CI M
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
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❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Amend the contract with Enterprise Fleet Management for leased vehicles in the amount of
$162,000, for a total amount not to exceed $670,322, and extend the contract expiration date to
December 31, 2018, subject to non -substantive changes approved by the City Manager and City
Attorney.
On March 18, 2013, Council awarded a three-year contract with two one-year renewal options to
Enterprise Fleet Management for leased vehicles. Under the stated contract, the Santa Ana Police
Department leases vehicles for various personnel based on need for Feld assignments. Leasing a
variety of vehicles allows them to be interchanged in order to maintain anonymity and safety of the
police officers. The Police Department currently leases 22 vehicles for the Special Investigations
Division surveillance program and Task Force members. In addition, 20 vehicles are leased and
assigned to background investigators, police commanders and various staff assigned to Training,
Internal Affairs and the Personnel Division. The Planning and Building Agency leases six vehicles
to assist with Code Enforcement, Building Inspection and Medical Marijuana compliance.
The City's contract with Enterprise Fleet Management began with 34 vehicles. Over the contract
period, amendments were approved to add vehicles for additional programs, including the Planning
and Building Agency's compliance program bringing the total amount of current leased vehicles to
48. Additional costs include a maintenance program on 22 vehicles, vehicle registration and
license fees for each new vehicle, as well as annual registration renewal fees for all vehicles.
To allow adequate time to research new contract options while maintaining service levels, staff
recommends approval of additional funds in the amount of $162,000 and extension of the contract
through December 31, 2018.
2213-1
Contract Amendment for Leased Vehicles
October 16, 2018
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item supports City efforts to meet Strategic Plan Goal #1 Community Safety #5,
provide high quality Police and Fire/Emergency Medical Services response within the City of Santa
Ana. Goal #5 Community Health, Livability, Engagement & Sustainability, Objective #3, (Facilitate
divers housing opportunities and support efforts to preserve and improve the livability in Santa
Ana), and Objective #4, (Support neighborhood vitality and livability)
FISCAL IMPACT
Additional funds in the amount of $162,000 are available in FY 2018-19 accounts as follows:
Police Department accounting units no.
01114445;01114400;01114402;01114405;
01114410;01114420;01114435;01114440;01114450
Contract Services- Professional account 62300
$ 148,727
Planning and Building Agency Admin Services:
01116500-62300
$ 13,273
Total
$ 162,000
D ntin
Chief of Police Santa Ana Police
Department
Minh Thai
Executive Director
Planning and Building Agency
eg
APPROVED AS TO FUNDS AND ACCOUNTS:
Sergio Vidal U Xt- C22 8�
Acting Executive Director
Finance and Management Services Agency
228-2