HomeMy WebLinkAbout25B - AGMT OCFA FLEET MAINTENANCEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 16, 2018
TITLE:
APPROVE INTERAGENCY AGREEMENT
WITH ORANGE COUNTY FIRE AUTHORITY
TO PROVIDE FLEET MAINTENANCE AND
REPAIR SERVICES
{STRATEGIC PLAN NO. 6,2)
CIT AGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1 s Reading
❑ Ordinance on 2"d Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute an Inter -agency agreement with the
Orange County Fire Authority to provide fleet maintenance and repair services in an amount not to
exceed $50,000 in revenue, for an initial six-month term beginning November 1, 2018 through April
30, 2019, with a provision for a six-month extension exercisable by the City Manager, subject to
non -substantive changes approved by the City Manager and City Attorney.
DISCUSSION
In February 2012, City Council approved an agreement with the Orange County Fire Authority
(OCFA) for fire and emergency medical services. As part of the agreement OCFA assumed
responsibility for maintenance, repair and replacement of all previously owned City Fire
Department vehicles. Prior to the City's agreement with OCFA, Finance and Management
Services Agency Fleet Division (Fleet) was responsible in maintaining the City's Fire Department
vehicles.
Recently, OCFA approached the Fleet Division to identify maintenance and repair services the
City of Santa Ana could provide to assist OCFA in adequately maintaining vehicles that are
assigned to Santa Ana. Additionally, OCFA has requested the Fleet Division to determine if the
opportunity exists to potentially service other non -Santa Ana Fire Department vehicles.
Prior to meeting with OCFA, City staff analyzed its existing resources and determined it currently
maintains sufficient staff to provide maintenance and repair services for OCFA. Implementation
of this agreement will not affect the Division's primary duties of providing high quality services to
the existing City departments. Furthermore, Fleet Services staff has prior experience working on
fire apparatus. In addition, the Corporate Yard Fleet building is designed to service large fire
vehicles. As a result, the Fleet division will be able to service OCFA without hiring additional staff
or require any additional funding for facility upgrades.
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Agreement with OCFA to provide Fleet Maintenance Services
October 16, 2018
Page 2
Staff is proposing to start the new partnership as a six to twelve month "pilot project" for a total
amount not to exceed of $50,000 payable to the City. This pilot project will consist of
approximately 60 preventive maintenance service calls utilizing about 380 hours of staff time. The
timeframe will provide both parties the opportunity to review and analyze the pilot program and
determine if there is a desire to expand the agreement for a longer time period and/or for
additional vehicles (non -City of Santa Ana fire equipment).
STRATEGIC PLAN ALIGNMENT
Approval of this item assists the City's effort to meet Goal #6 Community Facilities &
Infrastructure, Objective #2, (address deferred maintenance on City buildings and equipment).
FISCAL IMPACT
Revenue received from OCFA will not exceed $50,000 and will be deposited into the Fleet
Services Miscellaneous Service Charge revenue account (acct no 07510002 53902). Anticipated
revenue will be $40,000 in FY 2018-19 and $10,000 in FY 2019-20.
APPROVED S TO FUNDS AND ACCOUNT:
Sergio Vidal 0o
Acting Executive Director
Finance and Management Services Agency
CL/fg
Exhibit: 1. Agreement
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INTERAGENCY FLEET MAINTENANCE
AND REPAIR SERVICES AGREEMENT
THIS INTERAGENCY FLEET MAINTENANCE AND REPAIR SERVICES
AGREEMENT ("Agreement"), is entered into this day of 2018
("Effective Date"), by and between the ORANGE COUNTY FIRE AUTHORITY, a
California joint powers authority ("OCFA") and the City of Santa Ana, a municipal
corporation and California charter city ("City"). OCFA and City are sometimes referred to
herein individually as a "Party" or collectively as the "Parties."
RECITALS
WHEREAS, City has the capacity to provide labor, materials, tools, equipment,
and supervision necessary to provide as -needed maintenance and repair services to
OCFA's Heavy Duty and Light Duty vehicles and apparatus ("Maintenance and Repair
Services"); and
WHEREAS, OCFA desires to obtain such as -needed Maintenance and Repair
Services from City; and
NOW, THEREFORE, in consideration of the mutual promises, covenants, and
conditions hereinafter set forth, the Parties agree as follows:
1. Scope of Work. City shall perform all services described in the Scope of Work,
attached hereto as Exhibit A and incorporated herein by reference on an as -needed basis
at the City's Fleet Maintenance Facility, located at 215 S. Center Street, Santa Ana, CA
92703. In the event of a conflict of provisions between the Scope of Work and this
Agreement, this Agreement shall prevail.
2. Term and Termination. This Agreement shall commence upon the date stated
above and continue for an initial period of six (6) months with an option to extend for an
additional six (6) month period exercisable by mutual agreement of both Parties by a
written notice of extension executed by the City Manager and the OCFA Purchasing
Manager, and communicated to the other Party in accordance with Section 5. This
Agreement may be terminated by either Party, with or without cause, upon giving the non -
terminating Party thirty (30) days' written notice.
3. Compensation. For services rendered, OCFA shall pay City in accordance with
the rates and terms set forth in the pricing schedule, attached hereto as Exhibit B and
incorporated herein by reference. Compensation from OCFA to City during the entire term
of the Agreement shall not exceed $50,000.
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4. Indemnification/Insurance.
A. Each party shall indemnify and save harmless the other party, and its officers,
agents and employees from any and all losses, liability, damages, claims, suits,
actions and administrative proceedings, and demands relating to acts or
omissions of the indemnitor, its officers, agents or employees arising out of or
incidental to the performance of any of the provisions of this Agreement.
Neither party assumes liability for the acts or omissions of persons other than
each party's respective officers, agents or employees. In the event judgement
is entered against both parties because of joint or concurrent negligence of
both parties, or their officers, agents or employees, arising out of the
performance of this Agreement, an apportionment of liability to pay such
judgment shall be made by a court of competent jurisdiction and neither party
shall be entitled to a jury apportionment.
B. City shall not be responsible for damages for loss of use or incidental, special
or consequential damages arising out of or in connection with services provided
by City pursuant to this Agreement.
C. Each Party shall maintain adequate levels of insurance/self-insurance to
assure full indemnification of the other Party. Self-insured retentions must be
declared to and approved by the other Party
D. Each Party shall provide certificates of insurance naming the other Party as
Additional Insureds. Each Party shall cover their own respective employees
with Workers' Compensation insurance, along with a waiver of subrogation.
5. Notice. Any notice, demand, request, consent, approval, or communication either
Party desires or is required to give to the other Party or any other person shall be in writing
and either served personally or sent by pre -paid, first-class mail to the address set forth
below. Notice shall be deemed communicated forty-eight (48) hours from the time of
mailing if mailed as provided in this Section.
Notices to be delivered to OCFA shall be directed to:
Orange County Fire Authority
1 Fire Authority Road
Irvine, CA 92602-0125
Attention: Debbie Casper
Phone: (714) 573-6641
Email: debbiecasper(o)ocfa.org
Notices to be delivered to CITY shall be directed to:
Clerk of the City Council
City of Santa Ana
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20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax: 714- 647-6956
With courtesy copies to:
Executive Director of Finance and Management Services
City of Santa Ana
20 Civic Center Plaza (M-17)
P.O. Box 1988
Santa Ana, CA 92702
Fax: 714-647-5414
Sonia R. Carvalho
City Attorney
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
Fax: 714- 647-6515
SCarvalho@santa-ana.org
Either Party may change the address to which subsequent notice and/or
other communications can be sent by giving written notice designating a
change of address to the other Party, which shall be effective upon receipt.
6. Status of City. City shall be wholly responsible for the manner in which it performs
the Maintenance and Repair Services required of it by the terms of this Agreement. City
is entirely responsible for compensating staff and consultants employed by City. This
Agreement shall not be construed as creating the relationship of employer and employee,
or principal and agent, between City and OCFA or any of City's employees, agents, or
subcontractors. City assumes exclusively the responsibility for the acts of its employees,
agents, or subcontractors as they relate to the Maintenance and Repair Services to be
provided during the course and scope of their employment. City, its employees, agents,
or subcontractors shall not be entitled to any rights or privileges of OCFA employees and
shall not be considered in any manner to be OCFA employees.
Neither OCFA nor any of its officials, officers, employees or agents shall have any control
over the manner, mode or means by which City performs the Maintenance and Repair
Services contemplated herein. City shall perform all such services as an independent
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contractor of OCFA and shall remain at all times as to OCFA a wholly independent
contractor with only such obligations as are consistent with that role
7. California Law and Choice of Venue. This Agreement shall be construed and
interpreted both as to the validity and as to the performance of the Parties in accordance
with the laws of the State of California. Legal actions conceming any dispute, claim, or
matter arising out of or in relation to this Agreement shall be instituted in the Superior
Court of the County of Orange, State of California, or any other appropriate court in such
County.
8. Independent Contractor. Each Party shall, during the entire term of this
Agreement, be construed to be an independent contractor and not an employee of the
other Party. This Agreement is not intended nor shall it be construed to create an
employer-employee relationship, a joint venture relationship, or to allow OCFA to exercise
discretion or control over the professional manner in which the City performs the services
which are the subject matter of this Agreement; however, the services to be provided by
City shall be provided in a manner consistent with all applicable standards and regulations
governing such services. Each Party shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to their respective
employees and shall be responsible for all applicable withholding taxes for their own
employees.
9. Conflict Of Interest Clause. Each Party covenants that it presently has no interests and
shall not have interests, direct or indirect, which would conflict in any manner with performance
of services specified under this Agreement.
10. Entire Agreement. This Agreement constitutes the entire agreement between the
Parties and may not be modified except in writing signed by both Parties hereto.
11. Corporate Authority. The persons executing this Agreement on behalf of the
Parties hereto warrant that they are duly authorized to execute this Agreement on behalf
of said Parties and that by so executing this Agreement the Parties hereto are formally
bound to the provisions of this Agreement.
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[Signatures on Following Page]
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IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be
executed on the date(s) indicated below.
Date:
Date:
$'OCFA$'
ORANGE COUNTY FIRE AUTHORITY
By:
Debbie Casper, C.P.M., CPPB
Purchasing & Materials Manager
CITY
CITY OF SANTA ANA
Raul Godinez, II
City Manager
ATTEST:
Maria D. Huizar
City Clerk
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APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
Lisa Storck
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
Executive Director of Finance and
Mana ement Services Agency
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EXHIBIT A
SCOPE OF WORK
Purpose: City of Santa Ana (City) shall provide all labor, materials, tools, equipment, and
supervision necessary to provide as -needed maintenance and repair services to Orange
County Fire Authority (OCFA) Heavy Duty and Light Duty vehicles and apparatus. The
work in general is to trouble shoot, diagnose, tune-up, service and repair Heavy Duty and
Light Duty vehicles and apparatus (services). Services shall be provided on an as -needed
basis as required by the OCFA Fleet Services department.
Scope of Work: On an as -needed, as requested basis, City shall perform preventative
maintenance (PM) services that include, but are not limited to, PM levels A & B, for heavy
and light duty vehicles and apparatus. OCFA Fleet Services to provide PM Check List
(See Exhibits 1-4). As -needed miscellaneous diagnosis and repairs may include, but are
not limited to, work on: discharge valves, electrical, charging system, oil leaks, coolant
system, air system, tire repair, seat belt alarm, open compartment warning, engine
performance, brake system, and other repairs normal and customary for routine repair of
heavy and light duty vehicles and apparatus. A list of OCFA vehicles that are currently
assigned to locations within the City of Santa Ana is provided in Exhibit 5. This list is not
intended to be all inclusive, OCFA reserves the right to add and delete vehicles on the
list.
Work shall not be sub -contracted without approval from the OCFA Fleet Services
designated representative. Any approved subcontractor utilized for maintenance or repair
work must be able to meet the OCFA's required qualifications, repair certificates, licenses,
and insurance requirements.
Service Requirements:
a. City's facility shall comply with all Federal, State, and Local laws and regulations.
b. Authorized representatives of the OCFA shall be permitted to inspect the facility
on a periodic basis with advance notice to City. More frequent inspections shall be
permitted with advance notice to the City if problems develop and remain
unresolved. Persistent and/or unresolved performance or other issues may be
grounds for termination of this agreement.
c. All services provided under this Agreement shall comply with all applicable
Federal, State, and Local regulations.
d. Prior to the commencement of any work or repairs on OCFA equipment, City shall
provide a written estimate to the OCFA Fleet Services authorized representative
(Fleet Services Manager or Fleet Services Supervisor) for the requested or
recommended repairs. Approval from a Fleet Services authorized representative
must be obtained prior to work being performed and shall be based on the provided
estimated cost. If additional work is required, approval from the OCFA Fleet
Services designated representative must be obtained prior to work being
completed.
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e. All items provided under this Agreement shall be new and original equipment
manufacturer (OEM) line of replacement parts/components or approved
aftermarket parts. All items provided under this Agreement shall be equivalent in
function and workmanship to the parts originally supplied on the vehicle(s) unless
superseded by the vehicle/equipment manufacturer. Rebuilt, remanufactured or
other deviations or substitutions will not be allowed without advance written or
verbal approval by the OCFA Fleet Services department. NOTE: OCFA reserves
the right to supply any parts required to perform repairs. In the event that is done,
City will not warranty any part provided by OCFA.
f. All work shall be inspected by an authorized OCFA Fleet Services representative
for proper completion and correction of the reported concerns. If it is determined
that the concerns were not properly addressed or the quality of work is
unacceptable, OCFA will contact the City and provide an explanation of what work
was unacceptable. If City agrees the work was unacceptable, City will re -do work
at City's expense. If City does not agree that the work performed was
unacceptable, the Parties will negotiate a resolution that is mutually agreeable to
the Parties.
Written Estimates: Prior to any repairs being performed, City shall prepare a detailed
and itemized written estimate. This estimate shall provide an estimate of the cost and
time for recommended work. The estimate will include a complete list of parts to be
supplied, labor (hours and rate) and any miscellaneous charges (with explanation) and
tax. City will also advise of the estimated downtime before beginning any repairs.
Estimate must reference the vehicle unit number and radio identifier. City shall provide a
revised estimate if additional work is found during the course of repair and not included
in original estimate. The OCFA Fleet Services designated representative must inspect (at
the OCFA's option) and approve or reject the additional repairs. The City will not perform
the repair until estimates and revised estimates have been authorized by the OCFA Fleet
Services designated representative via phone call or e-mail. OCFA will not be responsible
for the costs associated with any unauthorized repairs.
Warranty: City shall warrant all vehicle repaired/rebuilt replacement parts and labor
furnished under the terms of this Agreement, against failure and poor workmanship. City
will not warrant nor pay labor costs associated with replacement of parts whose failure is
unrelated to the installation of the part by the City (i.e. the part itself fails) or if the part is
provided by OCFA for installation by the City.
Responsibility: The City shall be responsible for any and all loss or damage to the
OCFA's vehicles/apparatus caused by the negligence or intentional act of City's
employees, volunteers, interns, or officials while they are in the City's possession,
commencing at time of receipt of vehicle and ending with the examination and acceptance
of the vehicle by the OCFA's Fleet Services representative. Liability shall include but not
be limited to loss or damage from fire, theft, handling, loss in transit, overnight storage,
etc. OCFA shall, at all times, update and maintain insurance on all of its vehicles and
equipment
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EXHIBIT B
PRICING SCHEDULE
Compensation: This is a firm fixed price Contract between the Orange County Fire
Authority and the City of Santa Ana (City) for as -needed maintenance and repair services
to OCFA Heavy Duty and Light Duty vehicles and apparatus, as set forth in Exhibit A -
Scope of Work.
The City agrees to accept the specified compensation as set forth in this Contract as full
remuneration for performing all services and furnishing all staffing, labor, and materials
required, for any reasonably unforeseen difficulties which may arise or be encountered in
the execution of the services until acceptance, for risks connected with the services, and
for performance by the City of all its duties and obligations hereunder. The City shall only
be compensated as set forth herein below for work performed in accordance with the
Scope of Work.
Fees and Charges: Payment shall be made in accordance with the provisions of this
Agreement.
A. Hourly Labor Rate: The prices stated below shall include all cost associated with
the service specified including: shop materials, supervision, labor, transportation,
delivery, etc.
Scheduled Maintenance & repairs performed on-site at Citys facility:
1. Heavy Apparatus Labor rate: $ 115 per hour
2. Light Duty (less than 10,000 GVW): $ 90 per hour
Unscheduled Maintenance & repairs performed off-sil
working hours (6:30 a.m. to 4:00 p.m., Monday — Thursday
1. Heavy Apparatus Labor rate: $ 135 per hour
2. Light Duty (less than 10,000 GVW): $ 110 per hour
Unscheduled Maintenance & Repairs performed off-site during off hours
(Monday — Thursday 4:01 p.m. to 6:29 a.m.: Friday, Saturday, Sunday) 3 —
Hour minimum
1. Heavy Apparatus Labor rate: $ 155 per hour
2. Light Duty (less than 10,000 GVW): $ 130 per hour
B. Materials Costs: Parts purchased by the City for repair of the equipment shall be
charged the City's actual cost of the parts (including all applicable taxes) plus the
percentage stated below:
1. City Cost + 20 %
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City must submit their cost invoices for parts along with billings to OCFA for
payment processing. This requirement is MANDATORY. OCFA shall not process
payments for parts without City's cost invoices for parts. NOTE: OCFA reserves
the right to supply any parts required to perform repairs.
C. Flat Rate Services: A fixed rate shall be paid for the following services:
1. Preventative Maintenance "A" Service for:
a. Light Duty vehicles (less than 10,000 GVW):
(Exhibit 1)
b. Heavy Apparatus:
(Exhibit 2)
2. Preventative Maintenance "B" Service for:
a. Light Duty vehicles (less than 10,000 GVW):
(Exhibit 3)
b. Heavy Apparatus:
(Exhibit 4)
3. Pump Testing:
a. Acceptance Test per NFPA Requirements
b. Annual Test per NFPA Requirements
4. Opacity Testing:
$ 270 pereach
$_575 per each
$ 540 pereach
$ 1,035 per each
$ N/A per test
$ 500 per test
$ 125 per test
Usage: No guarantee is given by the Orange County Fire Authority to the City regarding
usage pursuant to this Agreement. The City agrees to supply services as needed by the
OCFA, at prices listed in the Agreement, regardless of quantity requested. Orders may
be placed pursuant to this Agreement at the convenience of the OCFA Fleet Services
department.
Price Changes: Agreement pricing shall remain fixed for the initial term of the
Agreement. Price changes after the first Term of the Agreement shall be negotiated, but
shall not exceed three (3%) percent per year or the percentage increase in the U.S.
Department of Labor Consumer Price Index (CPI -U) for All Urban Consumers,
SERVICES in the Los Angeles -Riverside -Orange County, CA Area, whichever is lower.
The price adjustment rate will be determined by comparing the percentage difference
between the CPI in effect for the base year six month average (January through June
2018; and each January through June six month average) thereafter. City must request
price adjustments, in writing, 30 days prior to the renewal date. If City fails to request a
CPI price adjustment 30 days prior to the adjustment date, the adjustment will be effective
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30 days after the OCFA receives their written request. No retroactive Agreement price
adjustments will be allowed.
Payment Terms: Invoices are to be submitted in arrears, after services have been
completed. Payment will be net 30 days after receipt of an invoice in a format acceptable
to the Orange County Fire Authority. Invoices shall be verified and approved by the OCFA
Fleet Services department and subject to routine processing requirements. The
responsibility for providing an acceptable invoice to the OCFA for payment rests with the
City. Incomplete or incorrect invoices are not acceptable and will be returned to the City
for correction.
Invoicing Instructions: The City will provide an invoice on the City's letterhead. Each
invoice will have a unique number and will include the following information:
A. City's name and address
B. City's remittance address, if different from (a), above
C. OCFA Blanket Order number
D. Name of OCFA Fleet Services Designated Representative that authorized repair
E. Service Date(s)
F. Description of Services performed
G. Vehicle Unit Number
H. Radio Identifier
I. Mileage
J. City's Federal I.D. number
K. Itemized Total
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EXHIBIT 1
PREVENTATIVE MAINTENANCE "A"
CHECK LIST FOR LIGHT DUTY VEHICLES
PM/Inspection Service A — Light Duty Vehicles
TASK 010 - PERFORM VEHICLE SAFETY INSPECTION
TASK 020 -LUBE
TASK 021 - R&R OIL / OIL FILTER
TASK 040 - INSPECT BRAKES % REMAINING FRONT
TASK 050 - INSPECT BRAKES % REMAINING REAR
TASK 060 - INSPECT BRAKE FLUID / R&R AS NEEDED
TASK 071 -INSPECT COOLANT/ R&R AS NEEDED
TASK 091 - INSPECT AUTOMATIC TRANSMISSION FLUID LEVELS
TASK 120 - INSPECT TRANSFER CASE FLUID LEVELS
TASK 094 - INSPECT DIFFERENTIAL FLUID LEVELS
TASK 110 - INSPECT POWER STEERING FLUID LEVELS
TASK 130 - INSPECT CHARGING SYSTEM
TASK 140 - BATTERIES -VEHICLE / LOAD TEST / SERVICE
TASK 141 - BATTERIES -COMM / LOAD TEST / SERVICE
TASK 160 - INSPECT CONDITION OF AIR FILTER
TASK 150 - INSPECT ALL BELTS AND HOSES
TASK 450 - INSPECT RADIATOR: CORE / HOSES / SEAL / FILTER / VALVE
TASK 460 - INSPECT WATER PUMP
TASK 600 - INSPECT TIRES -TREAD DEPTH / INFLATION / CONDITION
TASK 601 - INSPECT / RESET TIRE PSI MONITORING SYSTEM IF APPLICABLE
TASK 610 - ROTATE TIRES / CHECK PRESSURE
TASK 670 - RESET SERVICE REMINDER
TASK 331 - INSPECT DAYTIME RUNNING LIGHTS
TASK 330 - INSPECT HEADLIGHTS
TASK 332 - INSPECT TURN SIGNALS
TASK 333 - INSPECT MARKER LIGHTS
TASK 334 - INSPECT EMERGENCY FLASHERS
TASK 335 - INSPECT TAIL LIGHTS
TASK 336 - INSPECT BRAKE LIGHTS
TASK 337 - INSPECT LICENCE PLATE LIGHTS
TASK 338 - INSPECT CODE 3 LIGHTS
TASK 339 - INSPECT INTERIOR LIGHTS/DIMMER
TASK 290 - INSPECT SEAT BELTS/CONNECTIONS / ALARMS
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EXHIBIT 2
PREVENTATIVE MAINTENANCE "A"
CHECK LIST FOR HEAVY APPARATUS
PM/Inspection Service A — Heavy Apparatus
TASK 010 - PERFORM VEHICLE SAFETY INSPECTION
TASK 020 — LUBE
TASK 021 - R&R OIL / OIL FILTER
TASK 032 - R&R FUEL FILTER
TASK 040 - INSPECT BRAKES % REMAINING FRONT
TASK 050 - INSPECT BRAKES % REMAINING REAR
TASK 060 - INSPECT BRAKE FLUID / R&R AS NEEDED
TASK 051 - BRAKE: ADJUSTMENT
TASK 053 - AIR BRAKE SYSTEM -ADJUSTMENT / COMPONENTS / CONDITIONS
TASK 091 - INSPECT AUTOMATIC TRANSMISSION FLUID LEVELS
TASK 110 - INSPECT POWER STEERING FLUID LEVELS
TASK 120 - INSPECT TRANSFER CASE FLUID LEVELS
TASK 094 - INSPECT DIFFERENTIAL FLUID LEVELS
TASK 130 - INSPECT CHARGING SYSTEM
TASK 140 - BATTERIES -VEHICLE / LOAD TEST / SERVICE
TASK 141 - BATTERIES -COMM / LOAD TEST / SERVICE
TASK 160 - INSPECT CONDITION OF AIR FILTER
TASK 150 - INSPECT ALL BELTS AND HOSES
TASK 450 - INSPECT RADIATOR: CORE / HOSES / SEAL / FILTER / VALVE
TASK 460 - INSPECT WATER PUMP
TASK 600 - INSPECT TIRES -TREAD DEPTH / INFLATION / CONDITION
TASK 611 - CHECK TIRE PRESSURE
TASK 331 - INSPECT DAYTIME RUNNING LIGHTS
TASK 330 - INSPECT HEADLIGHTS
TASK 332 - INSPECT TURN SIGNALS
TASK 333 - INSPECT MARKER LIGHTS
TASK 334 - INSPECT EMERGENCY FLASHERS
TASK 335 - INSPECT TAIL LIGHTS
TASK 336 - INSPECT BRAKE LIGHTS
TASK 337 - INSPECT LICENCE PLATE LIGHTS
TASK 338 - INSPECT CODE 3 LIGHTS
TASK 339 - INSPECT INTERIOR LIGHTS/DIMMER
TASK 340 - SEAT BELT/CONNECTORS/ALARMS
TASK 350 - INSPECT CAB MOUNT: HINGES / LATCHES / HANDLES
TASK 370 - INSPECT BODY BOLTS
TASK 380 - INSPECT CAB DOOR: HINGES / LATCHES / HINGES
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PM/Inspection Service A— Heavy Apparatus (continued)
TASK 390 - INSPECT HOOD: HINGES / LATCHES / ALIGNMENT
TASK 400 - INSPECT CAB ACTUATING MECHANISM
TASK 420 - INSPECT A/C MOUNT BOLTS
TASK 440 - INSPECT POWER STEERING PUMP
TASK 430 - INSPECT THROTTLE: CAT / CUMMINS
TASK 450 - INSPECT RADIATOR: CORE / HOSES / SEAL / FILTER / VALVE
TASK 460 - INSPECT WATER PUMP
TASK 470 - INSPECT FAN HUB BEARINGS
TASK 510 - INSPECT MUFFLER/ PIPES
TASK 520 - INSPECT AIR INTAKE SYSTEM / SPARK ARRESTER
TASK 530 - INSPECT FRONT SUSPENSION
TASK 540 - INSPECT REAR SUSPENSION
TASK 550 - INSPECT PTO
TASK 590 - DRIVE SHAFT / UNIVERSAL JOINTS / GUARDS
TASK 641 - INSPECT PUMP SHIFT / ELECTRICAL / AIR MANUAL
TASK 650 - INSPECT PLUMBING / COUPLINGS
TASK 651 - INSPECT TRANSFER VALVE
TASK 652 - INSPECT RELIEF VALVE
TASK 653 - INSPECT INNER COOLER
TASK 654 - INSPECT RADIATOR FILL VALVE
TASK 656 - INSPECT SUCTION SCREENS
TASK 657 - INSPECT DISCHARGE GAUGES
TASK 658 - INSPECT PRIMER PUMP
TASK 659 - INSPECT HAND THROTTLE
TASK 660 - INSPECT PUMP PANEL
TASK 661 - INSPECT WATER TANK
TASK 071 - INSPECT COOLANT / R&R AS NEEDED
TASK 662 - INSPECT PUMP
TASK 092 - INSPECT REAR DIFFERENTIAL FLUID / R&R AS NEEDED
TASK 093 - INSPECT FRONT DIFFERENTIAL FLUID / R&R AS NEEDED
TASK 121 - INSPECT TRANSFER CASE FLUID / R&R AS NEEDED
TASK 221 - INSPECT HYDRAULIC FILTER / FLUID / R&R AS NEEDED
TASK 111 - INSPECT POWER STEERING FLUID / FILTER / R&R AS NEEDED
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EXHIBIT 3
PREVENTATIVE MAINTENANCE "B"
CHECK LIST FOR LIGHT DUTY VEHICLES
PM/Inspection Service B — Light Duty Vehicles
TASK 010 - PERFORM VEHICLE SAFETY INSPECTION
TASK 020 -LUBE
TASK 021 - R&R OIL / OIL FILTER
TASK 040 - INSPECT BRAKES % REMAINING FRONT
TASK 050 - INSPECT BRAKES % REMAINING REAR
TASK 060 - INSPECT BRAKE FLUID / R&R AS NEEDED
TASK 071 - INSPECT COOLANT / R&R AS NEEDED
TASK 091 - INSPECT AUTOMATIC TRANSMISSION FLUID LEVELS
TASK 110 - INSPECT POWER STEERING FLUID LEVELS
TASK 130 - INSPECT CHARGING SYSTEM
TASK 140 - BATTERIES -VEHICLE / LOAD TEST / SERVICE
TASK 141 - BATTERIES -COMM / LOAD TEST/ SERVICE
TASK 160 - INSPECT CONDITION OF AIR FILTER
TASK 150 - INSPECT ALL BELTS AND HOSES
TASK 450 - INSPECT RADIATOR: CORE / HOSES / SEAL / FILTER / VALVE
TASK 460 - INSPECT WATER PUMP
TASK 600 - INSPECT TIRES -TREAD DEPTH / INFLATION / CONDITION
TASK 610 - ROTATE TIRES / CHECK PRESSURE
TASK 601 - INSPECT / RESET TIRE PSI MONITORING SYSTEM IF APPLICABLE
TASK 670 - RESET SERVICE REMINDER
TASK 331 - INSPECT DAYTIME RUNNING LIGHTS
TASK 330 - INSPECT HEADLIGHTS
TASK 332 - INSPECT TURN SIGNALS
TASK 333 - INSPECT MARKER LIGHTS
TASK 334 - INSPECT EMERGENCY FLASHERS
TASK 335 - INSPECT TAIL LIGHTS
TASK 336 - INSPECT BRAKE LIGHTS
TASK 337 - INSPECT LICENCE PLATE LIGHTS
TASK 338 - INSPECT CODE 3 LIGHTS
TASK 339 - INSPECT INTERIOR LIGHTS/DIMMER
TASK 092 - INSPECT REAR DIFFERENTIAL FLUID / R&R AS NEEDED
TASK 093 - INSPECT FRONT DIFFERENTIAL FLUID / R&R AS NEEDED
TASK 121 - INSPECT TRANSFER CASE FLUID / R&R AS NEEDED
TASK 161 - R&R AIR FILTER
TASK 162 - INSPECT OR REPLACE CABIN AIR FILTER
TASK 280 - INSPECT GAS & BRAKE PEDALS
1336297.1
25B-16
14
PM/Inspection Service B — Light Duty Vehicles (continued)
TASK 290 - INSPECT SEAT BELTS/CONNECTIONS / ALARMS
TASK 300 - INSPECT GAUGE: OIL PRESSURE
TASK 301 - INSPECT GAUGE: FUEL PRESSURE
TASK 302 - INSPECT GAUGE: TACHOMETER
TASK 303 - INSPECT GAUGE: WATER TERMERATURE
TASK 304 - INSPECT GAUGE: AMP METER
TASK 310 - STEERING MOUNTING / FREE LASH / COMPONENTS
TASK 320 - INSPECT HEATER / DEFROSTER
TASK 360 - INSPECT FUEL LINES / TANKS
TASK 380 - INSPECT CAB DOOR: HINGES / LATCHES / HINGES
TASK 390 - INSPECT HOOD: HINGES / LATCHES / ALIGNMENT
TASK 420 - INSPECT A/C MOUNT BOLTS
TASK 440 - INSPECT POWER STEERING PUMP
TASK 450 - INSPECT RADIATOR: CORE / HOSES / SEAL / FILTER / VALVE
TASK 460 - INSPECT WATER PUMP
TASK 470 — INSPECT FAN HUB BEARINGS
TASK 500 - INSPECT STARTER
TASK 510 - INSPECT MUFFLER / PIPES
TASK 520 - INSPECT AIR INTAKE SYSTEM / SPARK ARRESTER
TASK 530 - INSPECT FRONT SUSPENSION
TASK 540 - INSPECT REAR SUSPENSION
TASK 590 - DRIVESHAFT/ UNIVERSAL JOINTS /GUARDS
TASK 510 - INSPECT MUFFLER / PIPES
1336297.1
25B-17
15
EXHIBIT 4
PREVENTATIVE MAINTENANCE "B"
CHECK LIST FOR HEAVY APPARATUS
PM/Inspection Service B — Heavy Apparatus
TASK 010 - PERFORM VEHICLE SAFETY INSPECTION
TASK 020 -LUBE
TASK 021 - R&R OIL / OIL FILTER
TASK 032 - R&R FUEL FILTER
TASK 161 - R&R AIR FILTER
TASK 095 - AUTOMATIC TRANSMISSION SERVICE
TASK 092 - INSPECT REAR DIFFERENTIAL FLUID / R&R AS NEEDED
TASK 093 - INSPECT FRONT DIFFERENTIAL FLUID / R&R AS NEEDED
TASK 121 - INSPECT TRANSFER CASE FLUID / R&R AS NEEDED
TASK 040 - INSPECT BRAKES % REMAINING FRONT
TASK 050 - INSPECT BRAKES % REMAINING REAR
TASK 060 - INSPECT BRAKE FLUID / R&R AS NEEDED
TASK 051 - BRAKE: ADJUSTMENT
TASK 053 - AIR BRAKE SYSTEM -ADJUSTMENT / COMPONENTS / CONDITIONS
TASK 110 - INSPECT POWER STEERING FLUID LEVELS
TASK 130 - INSPECT CHARGING SYSTEM
TASK 140 - BATTERIES -VEHICLE / LOAD TEST / SERVICE
TASK 141 - BATTERIES -COMM / LOAD TEST / SERVICE
TASK 160 - INSPECT CONDITION OF AIR FILTER
TASK 150 - INSPECT ALL BELTS AND HOSES
TASK 450 - INSPECT RADIATOR: CORE / HOSES / SEAL / FILTER / VALVE
TASK 460 - INSPECT WATER PUMP
TASK 600 - INSPECT TIRES -TREAD DEPTH / INFLATION / CONDITION
TASK 611 - CHECK TIRE PRESSURE
TASK 331 - INSPECT DAYTIME RUNNING LIGHTS
TASK 330 - INSPECT HEADLIGHTS
TASK 332 - INSPECT TURN SIGNALS
TASK 333 - INSPECT MARKER LIGHTS
TASK 334 - INSPECT EMERGENCY FLASHERS
TASK 335 - INSPECT TAIL LIGHTS
TASK 336 - INSPECT BRAKE LIGHTS
TASK 337 - INSPECT LICENCE PLATE LIGHTS
TASK 338 - INSPECT CODE 3 LIGHTS
TASK 339 - INSPECT INTERIOR LIGHTS/DIMMER
TASK 340 - SEAT BELT/CONNECTORS/ALARMS
TASK 350 - INSPECT CAB MOUNT: HINGES / LATCHES / HANDLES
1336297.1
25B-18
16
PM/Inspection Service B — Heavy Apparatus (continued)
TASK 370 - INSPECT BODY BOLTS
TASK 380 - INSPECT CAB DOOR: HINGES / LATCHES / HINGES
TASK 390 - INSPECT HOOD: HINGES / LATCHES / ALIGNMENT
TASK 400 - INSPECT CAB ACTUATING MECHANISM
TASK 420 - INSPECT A/C MOUNT BOLTS
TASK 440 - INSPECT POWER STEERING PUMP
TASK 430 - INSPECT THROTTLE: CAT / CUMMINS
TASK 450 - INSPECT RADIATOR: CORE / HOSES / SEAL / FILTER / VALVE
TASK 460 - INSPECT WATER PUMP
TASK 470 - INSPECT FAN HUB BEARINGS
TASK 510 - INSPECT MUFFLER / PIPES
TASK 520 - INSPECT AIR INTAKE SYSTEM / SPARK ARRESTER
TASK 530 - INSPECT FRONT SUSPENSION
TASK 540 - INSPECT REAR SUSPENSION
TASK 550 - INSPECT PTO
TASK 590 - DRIVE SHAFT / UNIVERSAL JOINTS / GUARDS
TASK 641 - INSPECT PUMP SHIFT / ELECTRICAL / AIR MANUAL
TASK 650 - INSPECT PLUMBING / COUPLINGS
TASK 651 - INSPECT TRANSFER VALVE
TASK 652 - INSPECT RELIEF VALVE
TASK 653 - INSPECT INNER COOLER
TASK 654 - INSPECT RADIATOR FILL VALVE
TASK 656 - INSPECT SUCTION SCREENS
TASK 657 - INSPECT DISCHARGE GAUGES
TASK 658 - INSPECT PRIMER PUMP
TASK 659 - INSPECT HAND THROTTLE
TASK 660 - INSPECT PUMP PANEL
TASK 661 - INSPECT WATER TANK
TASK 662 - INSPECT PUMP
TASK 071 - INSPECT COOLANT / R&R AS NEEDED
TASK 221 - INSPECT HYDRAULIC FILTER / FLUID / R&R AS NEEDED
TASK 111 - INSPECT POWER STEERING FLUID / FILTER / R&R AS NEEDED
1336297.1
25B-19
17
EXHIBIT 5
VEHICLE LIST
1336297.1
25B-20
M
Radio
Station
Unit ID
Vehicle Description
Serial number
Identifier
location ID
2177
2005 CHEVROLET SUBURBAN 2WD
3GNGC26G65G201367
8974
74
2178
2005 CHEVROLET SUBURBAN 2WD
3GNGC26G45G201366
B9
74
2185
2015 CHEVROLET SUBURBAN 4WD 1/2 TON LS
lGNSK5ECOFR545436
B9
74
2374
2011 CHEVROLET TAHOE
1GNSC4E01BR128446
D6
74
3124
2016 CHEVY COLORADO 4X4 3.61- CREW CAB
1GCGTBE31G1191193
STAFF6
74
3205
1999 CHEVROLET 250OHD
1GCGC29F6XF088827
B9U
74
3217
2001 CHEVROLET BLAZER 2WD
1GNCS18W41K209230
EMS POOL
75
3230
2001 CHEVROLET BLAZER 2WD
1GNCS18W51K209883
B9POOL
74
4024
2003 FORD E350 PARAMEDIC VAN
1 FDSS34F83HB65826
M977
77
4029
2007 FORD E350 PARAMEDIC VAN
1 FDSS34P77DA27190
M972
72
5078
1992 SUTPHEN 90' QUINT
1S9A3JFE0N1003977
T976
76
5080
1992 SUTPHEN 90' QUINT
1S9A3JFE3N1003987
T979
79
5132
2000 KME 75' QUINT
1K9AF4287YNO58139
T76
76
5138
2003 KME RENEGADE
1K9AF42853N058679
E975
75
5144
2008 WESTMARK/INTERNATIONAL 7400
1HTWEAZN08J662184
E370
70
5188
2015 KME PREDATOR
1K9AF4286FN058906
E70
70
5189
2016 KME PREDATOR
1K9AF4S87GN058303
E78
78
5212
2005 KME RENEGADE
1K9AF42885NO58940
E974
74
5240
2006 AMERICAN LA FRANCE EAGLE
4Z3AAACG16RW36760
E77
77
5241
2007 AMERICAN LA FRANCE EAGLE
1AFAAACG47RY24686
E74
74
5242
2010 CRIMSON/SPARTAN GLADIATOR
4S7AT2P90AC072519
E71
71
5243
2010 CRIMSON/SPARTAN GLADIATOR
4S7AT2P97AC072520
E73
73
5246
2002 AMERICAN LA FRANCE EAGLE
4Z3AAACG92RK16576
E75
75
5247
2005 AMERICAN LA FRANCE EAGLE
4Z3AAACGX5RU97758
E72
72
5249
2001 ALF EAGLE TELESQUIRT
4Z3FAACG22RJ46943
E79
79
5252
2004 AMERICAN LA FRANCE 1 00'TDA
4Z3AAACK34RN46401
T75
75
5253
2005 PIERCE LANCE
4P1 CLO1 H85AO05559
HM79
79
5254
2005 FORD F650 CREW CAB
3FRNW65Z77V448965
MDU71
71
5255
2004 FREIGHTLINER/ALF AIR UTILITY
1 FVACYDC65HU29297
SERSUPT2
70
1336297.1
25B-20
M