HomeMy WebLinkAbout22B - SPEC - PD CONVERSIONREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 20, 2018
TITLE:
CONTRACT AMENDMENT WITH ADAMSON
POLICE PRODUCTS FOR POLICE
CONVERSION COMPONENTS
(SPECIFICATION NO. 18-096)
(STRATEGIC PLAN NO. 6,2)
V
CITYIMANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Amend the contract with Adamson Police Products to increase the aggregate limit by $25,000 for
police conversion components for an amount not to exceed $50,000, through June 30, 2019,
subject to non -substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Finance and Management Services Agency Purchasing Division establishes an annual
blanket order list consisting of vendors that provide supplies and services required by agencies
on a recurring basis. Adamson Police Products is one of the approved citywide vendors that
provide police vehicle conversion components such as lighting and safety equipment.
During the recently completed fiscal years, the Police Department has transitioned to the Ford
Interceptor SUV as their standard patrol vehicle. The City has since purchased sixty such
vehicles, of which Fleet Services staff must outfit each one with police -related equipment
including light bars, sirens, weapon racks, security seating, etc., before releasing them to the
Police Department. Adamson Police Products also provides Police recruit supplies and flares.
Expenses for police vehicle conversion components, when added to the vendor's fiscal
purchases for recruit supplies and flares, will exceed the $25,000 aggregate limit. In order to
continue purchasing supplies for Police recruits and flares staff requests approval to increase the
aggregate limit for Adamson Police Products by $25,000 for a total amount not to exceed $50,000
to allow for uninterrupted services throughout the rest of the current fiscal year. Staff will be
issuing a Request for Proposal (RFP) in the spring to continue the purchase of both Police recruit
supplies and police -related vehicle equipment in future years.
2213-1
Contract Amendments with Adamson Police Products
for Police Conversion Components
November 20, 2018
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 — Community Facilities &
Infrastructure, Objective #2 (address deferred maintenance on City buildings and equipment).
FISCAL IMPACT
Funds in the amount of $25,000 for the police conversion components are available in the FY
2018-19 Equipment Replacement account (07010100-66400).
APPROVED AS TO FUNDS AND ACCOUNTS:
Kat ryn Dow s, CPA
Executive Director
Finance and Management Services Agency
CL/sp
228-2