HomeMy WebLinkAbout22C - SPEC - BALLISTIC ARMORREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 20, 2018
TITLE:
AWARD A PURCHASE ORDER TO EAST
WEST CONSOLIDATED, LLC FOR
BALLISTIC ARMOR PLATES & PLATE
CARRIERS
(SPECIFICATION NO. 18-089)
(STRATEGIC PLAN NO. 1,5)
CITY MAOAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
❑ As Recommended
❑ As Amended
❑ Ordinance on 1e Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a one-time purchase and payment of purchase order to East West Consolidated, LLC for
the purchase of 311 ballistic plates and plate carriers in the amount $62,779, plus a $7,874
contingency to be used by the period ending October 31, 2019, for a total amount not to exceed
$70,653, subject to non -substantive changes approved by the City Manager and City Attorney.
DISCUSSION
As with officers nationwide, Santa Ana Police Officers are tasked with responding to incidents
involving subjects armed with firearms and active shooter incidents. Many of the incidents
throughout the nation have involved aggressors armed with high powered rifles. Currently the
Santa Ana Police Department issues concealable body armor capable of stopping most
commercially manufactured hand gun ammunition. While this body armor is adequate for the
majority of incidents, in the event an officer responds to a call involving a high powered rifle, the
officer does not have adequate ballistic protection against such threats.
Ballistic plates and plate carriers will provide our officers with adequate ballistic protection to
address incidents involving most high powered rifles. The hard plates provide increased ballistic
and blunt trauma protection, which is above and beyond currently issued "soft" body armor. The
ballistic plate carriers offer a means of wearing the hard ballistic plates over the duty uniform,
allowing for a rapid response. Coupled with currently issued ballistic helmets and rifles,
equipping SAPID officers with this protective equipment will enhance the safety of officers and the
community.
Grant funds will be used for the procurement of the ballistic plates and carriers.
The notice inviting bids was advertised on October 4, 2018, on the City's online bid management
and publication system. A summary of the bid invitations and bids received is as follows:
22C-1
Contract Award for Ballistic Armor
Plates & Plate Carriers
November 20, 2018
Page 2
250 Vendors were notified
36 Vendors downloaded the bid packet
16 Bids received
0 Bid received from a Santa Ana vendor
Bids were solicited, opened on October 18, 2018, and evaluated (Exhibit 1). The bid received from
East West Consolidated, LLC is responsive to the specifications and meet the City's requirements.
The purchase of 311 ballistic plates and plate carriers will outfit all current sworn police staff. Over
the next 12 months, the Police Department would like the option to purchase up to 39 additional
ballistic plates and plate carriers, on an as -needed basis only. A contingency has been included
in the award amount to allow for this.
Outreach Efforts
Purchases utilizing grant funding prohibits the use of statutorily or administratively imposed state
or local geographical preferences in the evaluation of bids or proposals; therefore, the notice
inviting bids on the City's online bid management and publication system meets grant guidelines
and no further outreach was performed.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal # 1 Community Safety; Objective #
5 (provide high quality Police and Fire/Emergency Medical Services response within the City of
Santa Ana).
FISCAL IMPACT
Funds in the amount of $61,769 are available in the BSCC Police Grants account (12814413-
63001-16450401127-3000), and $8,884 in the CDC account (01114450-63001).
Santa Ana Police Department
EG
Exhibit: 1. Abstract of Bids
APPROVED AS TO FUNDS AND ACCOUNTS:
Kathryn Dow s, CPA v (%tis7
Executive Director
Finance and Management Services Agency
22Ci-2
Contract Award for Ballistic Armor
Plates & Plate Carriers
November 20, 2018
Page 3
—
—
Bid Results for Ballistic Armor Plates &Plate Carrier (18-089)
: Line Totals (Unit Price /Quantity)
_.......
_..__
I
Branded
....
Global
East West
:Item
Partners,
Consolidated,
Chase
Victory iSecurity 'SOI Tactical
Num
Description
CITY
I.I.C.
LLC
Galls, LLC
U521
Tactical
Tactical Gear 20/20, Inc. USA
Ballistic
Armor Plates
"Non -
and Plate
Responsive
1
Carrier
350
$62,296.5
$$177.99
$65,569.00$187
$76,440.00$8.40
,305.00
$90,734.00$259.24
$9 4,325.00 11,370.00
5907 51
=--
Unit Cost
34
$8
$252 30
269.5
2
7.75% Sales
1
$4,827.98
$5,081.71
$5,924.10 I
$6,843.63
$7,031.89
$7,310.19 $7,405.67 $8,63i.10
Total
$67,124.48
$70,650.71
$82,364.10 {
$95,148.63
$97,765.89
$101,635.19 $102,962.67 $120,001.10
Brand
Offered:
AR500 Armor
...... -.
Tactical
Scorpion Gear
Armor
Express
N/A
Chase
Victory ,Buffalo
Tactical Armory N/A
---_111
---_...
(Tactical
Intemationa Achilles
Proforce
Adamson
I Armory Technology
Item
TK Armor
U.S. Armor
Body Armor
Marketing
Police
Exchange Solutions,
_Num
Description
CITY
Systems LLC
Corporation
Outlet, I.I.C.
Inc.
Products
JAARDVARK LLC I.I.C.
Ballistic
Armor Plates
and Plate
-
1
Carrier
350
$108,640.00
$143,150.00
$_174,650.00
$212,306.50
$212,751.00
$242,136..30 1$324,544.50 $455,350.00 '
-
Unit Cost
$320.00
$409.00
$499.00
$606.59
$614.00
$691.82 $927.27 $1,301.00
j 2
7.75% Sales
1
$8,419.60
$110094.12
$13,535.37
$16,453.75
_.,
$16,488.20
$180765..57 $25,15220 $35,289.63
Total
$120,680.00
$154,244.12
$188,185.37
$228,760.25
$231,554.75
$260,901.871$349,696.70 $490,639.63
i
1
Brand
Buffalo
Protech
Protech
Offered:
N/A
Armory
He_s_co
Armor
N/A
Armor !Hardwire ATSArmor
"Non- Responsive to the Plate Carrier Spec.
I
EXHIBIT 1
22C-3
22C-4