HomeMy WebLinkAbout22E - SPEC - NATURAL GAS DUMP TRUCKSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 20, 2018
TITLE:
AWARD PURCHASE ORDER TO LOS
ANGELES TRUCK CENTERS, LLC, FOR
THREE COMPRESSED NATURAL GAS
DUMP TRUCKS
(SPECIFICATION NO. 18-070)
(STRATEGIC PLAN NO. 6,2)
ClkY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 151 Reading
❑ Ordinance on 2"d Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one-time purchase and payment of purchase order to Los Angeles Truck Centers,
LLC, for the procurement of three compressed natural gas dump trucks in the amount of
$664,370, plus a contingency of $10,000, for a total amount not to exceed $674,370, subject to
nonsubstantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Finance and Management Services Agency, Facilities, Fleet Maintenance, and Central
Stores Division (FMCS) is responsible for the acquisition, maintenance, repair, and replacement
of vehicles, trucks, and maintenance equipment. The Public Works Agency's Water Resources
Division is in need of new dump trucks to replace older dump trucks that were purchased in 2001.
Due to the extensive use and age of these vehicles, the trucks have been proven to be unreliable
and very expensive to repair.
The Water and Sewer Enterprises have a total of five large dump trucks which are used by staff
to transport dirt and debris generated from ongoing repairs to the water and sewer system. Two
of the five dump trucks were replaced in February 2017. Replacement of the remaining three will
result in all large dump trucks being updated with newer and more reliable equipment.
Additionally, these trucks will now be fueled with compressed natural gas (CNG) which is in
alignment with the City's efforts to purchase alternative fuel vehicles to create an environmentally
responsible City fleet.
The Notice Inviting Bids was advertised on September 11, 2018, on the City's online bid
management and publication system. A summary of the bid invitations and bids received is as
follows:
22E-1
Award Purchase Order for CNG Dump Trucks
November 20, 2018
Page 2
185 Vendors notified
4 Santa Ana vendors were notified
12 Vendors downloaded the bid packet
1 Bid received
0 Bid received from a Santa Ana vendor
The bid was opened on October 9, 2018, and evaluated. The bid submitted from Los Angeles
Truck Centers, LLC, is responsive to the specifications and meets the City requirements. To
allow for unanticipated commodity surcharges due to the volatility of the existing metals market, a
$10,000 contingency has been included in the award amount.
Outreach Efforts
The Purchasing Division advertised the project on the City's online bid management and
publication system which directly notified four Santa Ana vendors. None of the Santa Ana
vendors submitted bid packets for consideration.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
The total cost to purchase three CNG dump trucks is $674,370. Funds in the amount of
$449,580 are available for expenditure in FY 2018-19 in the Water Systems Maintenance capital
account (No. 06017641-66400), and $224,790 is available in the Sanitary Sewer capital account
(No. 05617640-66400).
APPROVED AS TO FUNDS AND ACCOUNTS:
a
Fuad S. S veiss, PE,PLS Kathryn Downs, CPA,(py,fobo
Executive erector Executive Director
Public WoiCs Agency Finance and Management Services Agency
22E-2