HomeMy WebLinkAbout22F - SPEC - POTHOLE REPAIRREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 20, 2018
TITLE:
CONTRACT AWARD TO ALL AMERICAN
ASPHALT FOR ASPHALT POTHOLE
REPAIR (SPECIFICATION NO. 18-092)
(STRATEGIC PLAN NO. 6, 1C}
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CITY M AGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
r_1»:190:01:
❑ As Recommended
❑ As Amended
❑ Ordinance on 151 Reading
❑ Ordinance on 2n° Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a contract to All American Asphalt for asphalt pothole repair for a one-year period, with
provisions for four, one-year renewals exercisable by the City Manager, in an annual amount not to
exceed $550,000, subject to nonsubstantive changes approved by the City Manager and City
Attorney.
DISCUSSION
The Public Works Maintenance Services Division is responsible for maintaining approximately 400
miles of roadway within the City of Santa Ana. Services provided under the asphalt pothole repair
contract include the repair of potholes and the repair of damaged pavement areas not exceeding
100 square feet in areas with asphalt overlay. The contract will also provide for sidewalk asphalt
ramping to reduce risks to pedestrians.
The Notice Inviting Bids was advertised on September 13, 2018, on the City s online bid
management and publication system. A summary of the bid invitation and bids received is as
follows:
309 Vendors were notified
5 Santa Ana vendors were notified
25 Vendors downloaded the bid packet
5 Bids received
2 Bids received from Santa Ana vendors
Bids were opened on October 11, 2018, and evaluated (Exhibit 1). The bid received from All
American Asphalt is responsive to the specifications, meets the City's requirements, and complies
with prevailing wage requirements. The annual amount is based on staffs projection for next
contract year.
22F-1
Contract Award for Asphalt Pothole Repair
November 20, 2018
Page 2
Outreach Efforts
The Purchasing Division advertised the project on the
system which directly notified five Santa Ana vendors.
for consideration.
STRATEGIC PLAN ALIGNMENT
City's online bid management and publication
Two Santa Ana vendors submitted bid packets
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community Facilities
& Infrastructure, Objective #1 (establish and maintain Community Investment Plan for all City assets),
Strategy C (invest resources and technology to extend the service life of existing infrastructure to
protect the City's investment and support a high quality of life standard).
FISCAL IMPACT
Funds in the amount of $550,000 are available for expenditure in FY 2018-19 Public Works Agency
Roadway Maintenance account (02917660-62300).
Funds for years two through five of the contract will be budgeted and made available in FY 2019-20,
2020-21, 2021-22, 2022-23 as follows:
APPROVED AS TO FUNDS AND ACCOUNTS:
� X V � 1���"
Fuad S. S eiss, PE, PLS Kathryn Downs, CPA oxL Caw9 P.,
Executive irector Executive Director
Public Wor s Agency Finance and Management Services Agency
FSS/SM/pg/sp
Exhibit: 1. Abstract of Bids
22F-2
Anticipated Expenditures
Account No.
FY 2018-19
FY 2019-20
FY 2020-21
FY 2021-22 FY 2022-23
02917660-62300
$550,000
$550,000
$550,000
$550,000 $550,000
APPROVED AS TO FUNDS AND ACCOUNTS:
� X V � 1���"
Fuad S. S eiss, PE, PLS Kathryn Downs, CPA oxL Caw9 P.,
Executive irector Executive Director
Public Wor s Agency Finance and Management Services Agency
FSS/SM/pg/sp
Exhibit: 1. Abstract of Bids
22F-2
ABSTRACT OF BIDS
ASPHALT POTHOLE REPAIR (18-092)
All American Asphalt
Ben's Asphalt, Inc.
Century Paving Inc.
Hardy & Harper, Inc.
Minako America Corporation
*Includes 1% Local Vendor Preference
LOCATION TOTAL
Corona, CA $516,300.00
Santa Ana, CA $632,115.00*
La Mirada, CA $684,400.00
Santa Ana, CA $772,992.00*
Gardena, CA $620,000.00
EXHIBIT 1
22F-3
22F-4