HomeMy WebLinkAbout25D - AGMT - LIGHTING ROSS ANNEX PARKINGREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 20, 2018
TITLE:
APPROVE AN AGREEMENT WITH
ENERGY RETROFIT CO. TO INSTALL
ENERGY-EFFICIENT LIGHTING FIXTURES
AND CONTROLS IN THE ROSS ANNEX
PARKING GARAGE (RFP NO. 18-070) AND
EXECUTE THE ON -BILL FINANCING
AGREEMENT
(STRATEGIC PLAN NOS. 4,3D; 6,2A)
Cl*ANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 15' Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Authorize the City Manager and Clerk of the Council to execute an agreement with Marketing
Power, Inc. (dba Energy Retrofit Co.), for the term beginning December 3, 2018 through
March 29, 2019, to provide and install advanced energy-efficient lighting fixtures and controls
in the Ross Annex Parking Garage, in an amount not to exceed $39,928, inclusive of a 5%
contingency in the amount of $1,901, subject to nonsubstantive changes approved by the
City Manager and City Attorney.
2. Authorize the City Manager and Clerk of the Council to execute an agreement with Southern
California Edison to provide a $13,536 no -interest On -Bill Financing and $1,979 in incentives
to fund RFP No. 18-070, subject to nonsubstantive changes approved by the City Manager
and City Attorney.
DISCUSSION
As part of the City's ongoing efforts to identify potential cost-saving energy projects across City
facilities, the Building Maintenance Division commissioned energy audits for the Police
Department Administration building, Corporate Yard facilities (administration and maintenance
buildings), Ross Annex parking garage, and the City's libraries (Main Library, Newhope Library,
and McFadden Learning Center). The energy audits were completed at no cost to the City by The
Energy Network, a nonprofit program funded by California utility ratepayers through the California
Public Utilities Commission.
Based on the energy audit findings, Building Maintenance staff applied for and secured approved
funding from Southern California Edison (SCE) to retrofit all facilities mentioned above. The
retrofits to the Newhope and Main libraries, and the McFadden Learning Center were completed
in 2017 and 2018. Retrofit funding applications for the Police Department Administration building,
Corporate Yard facilities and Ross Annex parking garage have been reviewed and approved by
25D-1
Approve Agreement to Install LED Lights and Controls
Ross Annex Parking Garage, On -Bill Financing
November 20, 2018
Page 2
SCE. City staff, with the assistance of The Energy Network, has selected a contractor for both the
Police Department Administration Building and Corporate Yard Facilities lighting projects; and
installation of improvements are well underway, with a scheduled completion date at the end of
November 2018.
At this time, staff is requesting Council approval to implement the Ross Annex Parking Garage
lighting retrofit project. The Scope of Work consists of new light fixtures (replace fluorescent units
with energy-efficient light -emitting diode [LED] lights) and light controls (install occupancy sensors
and connect to lighting and Building Management systems). Project benefits include improved
illumination similar to the adjacent Civic Center Parking Garage; an annual reduction of 10,546
kWh in electric usage; annual electric bill savings of $1,354, and annual greenhouse gas
reductions equivalent to eliminating almost 2 vehicles from driving a combined 19,237 miles (EPA
Greenhouse Gas Equivalencies Calculator).
Project funding of $15,515 has been approved by SCE, and includes cash incentives of $1,979,
and zero interest On -Bill Financing (OBF) of up to $13,536. An innovative feature of this SCE
program is that the City will have no upfront costs and will incur no new debt. All payments are
made from the savings realized on the utility bill. Any lighting upgrades not included in the project
specifications but authorized by the City will be paid separately by the City.
Through the OBF program, the awarded contractor finances the cost of the project. SCE pays
the contractor directly with the cash incentives (which are grants and do not need to be repaid by
the City) and the OBF proceeds that SCE has approved for the project. Once the retrofits are
completed and inspected, the Ross Annex Parking Garage will realize lower utility charges on
their electric bill. However, the bill will have a new, separate line delineating the monthly OBF
payment. Once the OBF payments are made in full (10 years), SCE will discontinue the OBF
repayment charge.
Staff requests the City Council approve the funding process for this project, and authorize the City
Manager and Clerk of the Council to execute an OBF agreement with SCE. The SCE Notice of
Approval for incentives and OBF proceeds (Exhibits 1 and 2) and an example OBF agreement
form (Exhibit 3) are attached.
On August 6, 2018, staff posted the Request for Proposal (RFP) for the Ross Annex Parking
Garage Energy Lighting Retrofit (Exhibit 4) on the City's website and online bid management and
publication system. Three proposals were received and opened on September 20, 2018. The
proposals were evaluated and ranked by a review committee comprised of staff from the Public
Works Agency and Building Maintenance. The ranking criteria included the experience of the firm
and team, relevant project experience, understanding of the scope of work, the work plan,
references, schedule, and fee. The ranking of the three firms is as follows:
25D-2
Approve Agreement to Install LED Lights and Controls
Ross Annex Parking Garage, On -Bill Financing
November 20, 2018
Page 3
Firm
Score
Energy Retrofit Co.
91.0
Baker Electric
81.3
J. Kim Electric
63.7
Staff recommends executing an agreement with Energy Retrofit Co., as their proposal is
responsive to the specifications and meets the City's requirements. Contractor has experience
with similar work with government entities through SCE, and submitted the most competitive
pricing. The proposal contains a clear path toward achieving City goals and objectives as
required by the RFP. The total agreement compensation is in the amount not to exceed $39,928
(Exhibit 5).
STRATEGIC PLAN ALIGNMENT
Approval of this item supports City efforts to meet Strategic Plan Goal #4 — City Financial
Stability, Objective 3 (achieve a structurally balanced budget) Strategy D (explore innovative
revenue and cost recovery strategies) and Goal #6 — Community Facilities & Infrastructure,
Objective 2 (address deferred maintenance on City buildings and equipment) Strategy A (prepare
a Deferred Maintenance Plan that assesses safety, adequacy, and liability implications, and
estimates repair costs to be programmed in the responsible agency's future budget).
ENVIRONMENTAL IMPACT
In accordance with the California Environmental Quality Act, the recommended actions are
exempt from further review. A Notice of Exemption will be filed for this project.
FISCAL IMPACT
There is a total of $39,928 in funding available for this project from a combination of SCE -
approved OBF proceeds and estimated SCE Incentives ($15,515), and City funding ($24,413).
Source
Description
Fiscal Year
Amount
SCE
Approved OBF Proceeds
2018-2019 Feb. - Apr.
2019
$ 13,536
SCE
Estimated Cash Incentives
2018-2019 Feb. —Apr.
2019
$ 1,979
City
Building Maintenance
2018-2019 Feb. —Apr.
2019
$ 24,413
Total
$ 39,928
The amount of up to $39,928 will be paid from these funds in the following manner:
After installation is complete and an Installation Report is finalized, SCE will directly pay the
contractor, Energy Retrofit Co., for the covered improvements. After applying credit for the
25D-3
Approve Agreement to Install LED Lights and Controls
Ross Annex Parking Garage, On -Bill Financing
November 20, 2018
Page 4
project incentives ($1,979), the final OBF amount (not to exceed $13,536) and repayment
schedule will be established.
• Any remaining project costs for City authorized lighting improvements not covered by SCE's
program will be paid from City funds in an amount not to exceed $24,413.
Funding is budgeted for expenditure in FY 2018-19 in the Building Maintenance — Contract
Services expenditure account (No. 07310100-62300), and comprises of $22,512 in project costs,
and $1,901 for contingencies.
$13,536 in OBF repayments to SCE is budgeted and available for monthly payments beginning
FY 2018-19 in the Building Maintenance, OBF Loan Payment account (No. 07310100-67003).
Subsequent fiscal years' payments will be budgeted in the same account, in accordance with the
following estimated repayment schedule:
Fiscal Year Description I Amount
Assumes total OBF amount is utilized and repayment begins March 2019
120 Monthly Payments: $112.80
2018-19
4 Monthly Payments
$451.20
2019-20 through 2027-28
108 Monthly Payments
9 Years
$1,353.60 annual)
$12,182.40
2028-29
8 Monthly Payments
$902.40
._ ,A _ __ _
__ _Total
$13,536.00
C%
Fuad SSeiss, PE, PLS
Executive Pirector
Public Wo ks
FSS:JA:CK:SS
APPROVED AS TO FUNDS AND ACCOUNTS:
Kathryn Downs, CPA
Executive Director Ido
Finance and Management Services Agency
Exhibits: 1. SCE Notice of Approval — Incentives
2. SCE Notice of Approval — OBF Program
3. OBF Agreement — Sample Form
4. RFP 18-070
5. Contract Agreement
25D-4
SOUTHERN CALIFORNIA SEND TO: Southern California Edison, Business Incentives
E D I S O N® P.O. Box 800, Rosemead, CA 91770.0800
An EDISON INTERNATIONAL® Company E-mail: Businesslncentives@sce.com i Fax: 626.633.3243
May 3, 2018
Project Number: 361-17-0501007913
Project: Customized Solutions Approach
Customer Ref.: Ross Annex Parking Garage Lighting
Trade Professional Information: Customer Information:
Taylor Chamberlin John Aguilar
The Energy Coalition City of Santa Ana
47 Discovery Ste. 250 20 Civic Center Plaza
Irvine, CA 92618 Santa Ana, CA 92701
RE: NOTICE OF CUSTOMIZED SOLUTIONS CONTRACT AND INCENTIVE APPROVAL
SA # 3-000-133540
Dear Taylor Chamberlin and John Aguilar:
Thank you for submitting your Energy Management Solutions Incentive Application ("Application")
for the Customized Solutions Program ("Program"). Your Application for incentives for the
Project(s) described in your application has been reviewed and approved. Funds reserved are based
on SCE approved savings estimate set forth below; however, the actual incentive payments will be
made based on verified and actual savings' amounts:
SCE Final Approved Savings
SOLUTIONS DESCRIPTION
and Incentive
Code
Estimate
kWh
kW
Therms
$Incentive Amount
Interior LED fixture replacement (utilizing approved
luminaries)
LT -17492
382.2
0.08
0.00
$ 76.98
Interior LED parking garage luminaires
LT -47463
10,163.8
1.16
0.00
$ 1,901.84
Total Approved Savingsllncentive Estimates
10,546.0
1.24
0.00
$ 1,978.93
Project Cost Adjustment
$ (-)
Total Estimated Incentive
$ 1,978.82
10% Measurement and verification Adder (if applicable)
If you do not concur with the energy savings and incentive amounts shown above, you have 30 days
from the date of this letter to notify SCE, so that we can attempt to resolve your concern(s). If you do
not notify us of any concerns within 30 days of this letter, the savings/incentive estimates set forth
above will be deemed correct. If you agree with the estimates, you may proceed to purchase and
install the above solution code(s) at any time. This Project Approval incorporates by reference the
Application, including the Applicant Agreement regarding Program Terms and Conditions.
Checkout www.sce.coml To selm�p�qti fy for the Comprehensive Bonus. (Rev. April 201.7)
Exhi lura -1 - -
After your project is completely installed, operational, and meets all requirements of the Program, which is
described in detail in the Customized Statewide Procedures Manual for Business and at
www.sce.com/customized—solutions:
• Complete, sign and submit the enclosed Customized Solutions Installation Report
• Submit final invoices and/or documentation to support project cost, clearly detailing all
costs associated with the project (equipment, labor, tax, etc.).
• Submit complete engineering calculations to demonstrate energy savings and
documentation, if applicable (including archival diskette, CD, etc.).
• Submit schematic drawings and/or manufacturer specification sheets, if applicable.
• Operating Report, if measurement and verification is required.
• Submit Pump Curve (if applicable)
• Submit Permit Closure for HVAC measures (if applicable)
NOTE:
As a reminder, the deadline for the project to be completely installed and operational is 24 months
from the date of this Project Approval letter. Please submit the completed Installation Report within
30 days after installation and prior to the two year deadline.
Payments of Incentives will be made only after all Program requirements are met by the Customer to
SCE's sole satisfaction.
1. All Projects and/or solutions must be completely installed and fully operational within 24 months
from the date the Project(s) is approved by SCE to be eligible for Incentive payments. SCE reserves
the right to cease making Incentive payment(s), require the return of the total or prorated Incentive
payment(s) and/or terminate this Agreement if the Project(s) is not completely installed and fully
operational within such 24 month period, unless an installation extension is granted by SCE, in SCE's
sole discretion, in writing. Any extension that is granted shall not exceed 6 months.
2. Prior to any extension being granted, SCE will reassess the Project(s) viability and the Customer
must provide reasonable assurance(s), at SCE's direction and in SCE's sole discretion that the Project
is progressing toward installation and fully operational status. Assurances include, but are not limited
to: (1) proof that the equipment was ordered; (2) a copy of the commissioning agent contract (when
applicable); (3) project implementation schedule; (4) written confirmation provided by the Customer
or Customer's Trade Professional that the project will be completed within the requested extension of
time. Additionally, after the initial 24 month period from SCE's approval of the Project, changes
impacting savings calculations or solution eligibility, such as Title 24, CPUC Energy Division
direction, etc., may cause SCE to revise the energy savings and Incentive amounts for which the
Customer is eligible.
3. SCE retains sole discretion to determine the appropriate baseline values and energy savings
calculations used to determine Incentive payments. Incentives shall only be paid on Projects that meet
or exceed the baseline performance standards applicable when this Agreement is signed. SCE
reserves the right to modify or cancel the Incentive amount if the actual solution installed (or the
actual energy savings resulting from such solution) differs from the installation as set forth in this
Agreement.
Check out www.sce.coml To see 2,gl -lg for the Comprehensive Bonus. (Rev. April 2017)
4. Energy savings for which Incentives are paid cannot exceed the actual electric usage for each SCE
customer service account for which Incentives are being requested. Non -SCE supply, such as
cogeneration or deliveries from another commodity supplier, does not qualify as usage from SCE
(with the exception of Direct Access customers or customers paying departing load fees for which
SCE collects PPP surcharges).
Upon SCE review and approval of your completed Installation Report and supporting cost
documentation, you will be notified in writing. Thereafter, SCE will process the incentive check or
SCE utility bill credit, as applicable. If SCE is unable to approve your incentives based on the
information provided, SCE may require you to submit other documents related to the Project, Project
site, solutions, energy savings, or any other documents it requires, in its sole discretion, to make a
decision on your Application.
If you have any questions, please contact your SCE Account Representative. You may also call us at
(626) 635-6015 Monday through Friday, from 8:00 a.m. to 5:00 p.m., or send an e-mail to
BusinessIncentives@sce.com. Please have your project number available for reference when you call
and include it in any e-mail correspondence.
Business Incentives Team
Southern California Edison
Checkout www.sce.coml Toseejimo y_aljfyfortheComprehensiveBonus. (Rev. April 2017)
CONTAINS CONFIDENTIAIAND,OR PROPRIETARY INFORMATION OF SCE ANDIOR ITS CUSTOMERS OR CONTRACTORS, AND IS PROVIDED PER CPUC CODE §583 G.O. MD§3A, AND SUPPORTED BY
DECIARATION PER D.17-00028
tVRR/UPN/Senke 0.2 lD 361-1)-05030D)913
Review Campletion Date 03/20/18
if
Teehriml Review Engineer Sriharsha Kandla
Consullingfirm Places, Inc
25D-8
1
2
Status
Approved with changes
Approved with changes
Required Future Data:
Required future Data:
Approval
Additional Comments
' Speafiotlons sheets for installed equipment
-Itemized, paid invoices for materials and labor for
-Spedflcations sheets forirntalled equipment
-Itemized, paid invoices for materials and labor for
each ni a me.
each measure.
Submitted
LT -17492
LT47463
Solution Coda
Description
Interior LED fixture replacement (utilizing approved
luminaries)
Interior LED parking garage luminaires
Approved
LT47492
LT -47463
Desvlptlon
Interior LED figure replacement(utlBting approved
luminaries)
Interior LED parking garage luminalres
Submitted
1200
12,00
EUL
Approved!
1200
6.70
Source
Iltg-CamLLOfu-SOOOOhr
Iltg-CannLEDfx-50000hr
Submitted
N/A
N/A
RUL
Approved
N/A
N/A
Source
N/A
N/A
Submitted
ROB
ROB
Install Type
Approved
ROB
ROB
Assessment
Approved as submitted
Approved as submitted
(35)LL T84ft 32W 41WK figures in parking garage
Submitted
annex, (13) 2L 78 4f 32W 41WK figures in parking
Project Baseline Technology
(2) 2L IS 4R 32W 4100K Futures in meter shop &(30)
garage annex,&(2) 4L T84ft 32W 41NK figuresin
2118 fit 32W 41WK figures In building main show
parking garage mechanical roam.
Approved
(12) 59W F411LL figures located in meter shop and
building main shop.
(35) 90W F"WLL flgure;(10) 501Y F42WLL
figures,&(5) SAW 2L led tube figures
(2) 23W CREE Linear suspended mount LED (1 251.-
(a) Skyler SKF -JK -11-00-41( figures in parking garage
Submitted
40K -IDV) figures In meter shop &(10)23W GREE
same,(16)Skyler SKTJK-IL-4"K figures in parking
Project Measure Technology
Linear suspended mount LED (11t251.40K-10V)
figures in building main shop.
garage annes,&(2)Soler SKF -IK -11-4021( firtures In
parking garage mechanical room.
(12)23W GREE IED IInear ambient figures (DEC
Approved
model R Lf4-25L-4DK-10V-xilocated In meter
(62) 40W LED Ilnearambient firtures(DEC model
shop and building mal. shop.
Skvler SKTd6LLd64K1.
Approved
Easy Ughtlng Calculator V3.0
Easy Ughting Calculator V3.0
Other
Other
Charges ..do
eLC 3.1, which is a SCE preferred tool, is used for the
eLC 3.1, which is a SCE preferred tool, is used for the
savings cilcvlatians.
savings calculations.
The following major changes were made "a
The following major changes were made by the CAA
W the Originally submitted PA savings calculations:
to the originally submitted PA savings calculations:
•The baseline figure counts, and wattages are
, Me baseline from counts, and wattages are
Uimlation Methodology,
revised based on site inspection findings,
• The originally submitted savings calculations did net
revised based on site inspection findings.
• The mlglnally submitted savings calculations did no
amount far the ballast factor while estimating figure
account for the ballast factor while estimating figure
Additional Comments
wattages. The baseline figure wattages were revised
to amount for the ballast factor.
wattages. The baseline fixture wattages were revised
W amount for the ballast factor.
Please Mer to the spreadsheah'361-1)-
Please refer to the spreadsheets '351-1)-
05010W919- PA Cilmxlsr" &'361-1)-0501OOT913.
050IW7913-PA Czlaalee &'361-1A05010W913-
PACaIa sup.shoa for the energy savings
PA CaIc 4ap.xlse for the energy savings
calculations,
calculmions.
Sit Period kWh Savings
382.20
30,163.80
1st Period kW Saving
0.080000
1.16000D
ProjectSavings
bed Period kWh Savings
2nd Period kW Savings
limits Therms Indirect
Let Period
Nd Period
N/A
N/A
Approved lst Baseline
$ 3.859.18
$ 19,827.08
Approved 2nd Baseline
$
Project Cart Basis
Cort Documentation(6MQ
Cast Estimate Reference
Cog Erilmate Reference
Cast Documentation(IMC)
Cort Estimate Reference
Cost Estimate Reference
Early Retirement Cost JERE)
$
$
bOnsite Generation Present at this customer site?
mere is no onsite generation at this customer site.
There is no onsite generation at this customer site
load Shifting employed at this customer Sita?
No load sbiRtng grategive ere employed at N6
cugomershe.
No load shifting strategies are employed at this
customer site.
Customer site enrolled in Demand Response Piagnms?
This agomer site is not enrolled in any demand
r.—.,.nrogr.nmwith SCE.
This. stomer site is not enrolled in any demand
responseprograms with St
Does Equipment Operste 2 -SPM During DEER Peak Periods] I
Yes I
Yes
Is the Submitted M&V Plan Approved? I
Not Required I
Net Required
25D-8
$OUIItf R'4 CAUFORMA Energy Management Solutions Incentives
ED I S O N' Application for Business Customers
-S VA7710YetCustomized Installation Report
An U)FSOR INTI
UPN#: ;361-17-0501007913SA#: _ 3-000-1335-40 _ Customer Ref.: Ross Annex Parking Garage Lighting
, - -- - - - - ---- -
Customer Name: City of Santa Ana Trade Professional: IThe Energy Coalition
After your project is Installed and operational, Input the project installation commencement and completion dates in the fields provided in Section 3. Review the
Information from yourAppllcatiun Approval Letter. If nothing has changed, and the information in Customized Solutions and Energy Savings incorrect, complete
and sign Section 8 on page 2 of this Installation Report (IR) Form. If any Information differs from Section 1 of this page or your Application Approval Letter, use
Section 4 on page 2 of this IR Form to Indicate the change. Then, mark the appropriate check box in section 8 on page 2 of this IR Form. If any Payment
Information differs from Section 2 on page 1 of this IR Form, complete Section 5 on page 2. Review Sections 6 and 7 on page 2 of this IR Form and complete if
applicable. Sign and return both pages to SCE at one of the addresses below.
Business Incentives E-mail: Businesslncentives@sce.com
Southern California Edison Fax: (626) 633-3243
P.O. Box 800 Questions: Contact your Account Manager
Rosemead, CA 91770-0800 or call (626) 635-6015
NOTE; If submitting more than 5 Solutionscompleteand attach the Custon¢ed Sdufiw pagefrom the MulfipL Silerolution Worksheetatx ..wenrmeapp.cao
Lineg
Solution Baseline Installed- Approved Incentive Project
Code Usage Usage Savings Rate Cost
Incentive Amount
828.4 ,kWh 4462 kWh 3822 kWhf$ 017--
1
LT 17492 018 kW 01 _ kW 0.08 k—W--tt($ 15009 I $ 4783.44
_..
$ 76.98
_ �___ _LThm _ _.. i That _ 0.00 1 Thm t FALSE
___i92
266299 1 kWh 18466.1 kWh , 10163.8 , kWh $ 0.17
2
LT -47463 3.27 _ , kW -2.11 i kW 1.16 kW �$ 150.09 $ 23,878.88
$ 1,901.95
Thm ,; Thm ! 0.00 Than , FALSE
T
j kW kWW� kW
3
-'--- -- — Thm_!_ _ ^Thm
j kWh j kWh kWh -[-
4
kW - - _,. kW i _ ._ kW : a
Thm,-"Thm{ `Thm i
IkWh! _
kW
)
5
kW i
Thm - Thm 1 Thm j——d
Total Approved" Total Approved
10,546.00 1.24
Energy Savings (kWh): _ _ _ _ On -Peak Reduction (kW): i _ . - _ _ _ _ --, J
Total Project Cost ($): $28,662.32Calculated Savings Incentive: .$1,978.82
'includes Project Call Adjustment(IhVchcable) �_ _ _
NOTE: For projects requiring M&V, attach any required basegne or postinstallation measurements and analysis, as specified your approved M&V plan.
Section 2 - Payment Information: (As indicated on the Application)
A. Form of Payment: _ _ Check to Customer
B. Payee Information: IcmamcsWm0.it4l;k IrChi,binna>®yj-
- City of Santa Ana-
PryesGabnetlew5ewxememlm�Iti,Nwe�titewamama>tieal rh _ _
... _ _ __ �
-
.. __ .
20 Civic Center PI, M+11 � Santa An CA i 92701
CmpeqBmNmaraplfina MNess C,y amm Zµ Cola
714-647-5008 lazuilar@saota-ana.org
CmtaiRmeNUMe, Lmmq ELalAE6®
C. Tax Iden00cation Type: Federal Tax ID 956000785 _ _ _Tax _M
.. reEaelTa iNEm4biTrm NmAe(Eeryaotivl Seann NwnEerls5N7 Wm4fimAm NumEer Tevs.auNe
D. Utility BIII Credit: 3. , 2-.... _aemmcnoom,xunae
sevieti®:nx,mde;
InstallationDates:
Comptete both dates:
Installation Commencement Date: Installation Completion Date:
2 J U _3o RmAp02017
NOTE: If submitting more than 5 Solutions complete and attach the Custnnlhed Solution page from the Multiple Site/Solutnn Worksheet at www.seeonlineappoom
Solution Baseline Installed Incentive Project
Line# Code Usage Usage Savings Rate Cost Incentive Amount
kWh _ _ kWh kWh
d i kW 1 kW
Than I
kWh kWh j - - -- i kWh _
2 kW _ kW kW�
That i Thm Thm l
kWh
kWh I kWh �
4 kW� jkW ' - kW
Than Thm Thm ,
�� f kWh kWh
5 kW I,— kW I ___ kW
Thm
Total Energy Savings (kWh): Total On -Peak Reduction (kW):
Total Project Cost ($): Calculated Savings Incentive;
NOTE: For projects requiring M&V, attach any required baseline or post -Installation measurements and analysis, as specified in your approved MV plan.
A. Form of Payment:
B. Payee Information: (cream cwmmar, teak mT,xkP vRed RM P")
PrywC,¢bnttl Buvmp Name PIIenEon blmlY arNui,Mbmpuma ma. a,eel Td
em,pe,ry/eus'maaM'fn9AEEms city 54b Zp Lode
CmrslPl,maNumrer Cmhd EiAiA6lres
C. Tax Identification Type:
Fe lTax I Mmpbyer In Nunta(anySatitl Seanry Nwn (SSN) ftO.rvNxrder TU St.
F�enplRersm
D. Utility Bill Credit: 3• y.
£wYxlmAnlNwEe cn..AmASIN.v
Attach the following supporting documentation with this Installation Report:
❑ Verification data as evidence of implementation,
❑ Updated savings calculations, where applicable.
❑ Copies of invoices(orimplementagon, as proofof the Customers implementation costs.
❑ RCx Training Completion Fan, including the training agenda, training materials, list of attendees, and measure persistence strategies.
See the RCx Program Guidelines for more information on these items.
Section 7 � To be completed only if you are i:ec;ru9s'tlng,bn HVAC Rebate:
t. HVAC Permit fif reauired). If a permit and/or proof of permit closure is required for HVAC installationlreplacement, I have provided the permit number and/or permit closure
documentation. (If no permit is required, leave this section blank) Permit # Agency
2 Contractor Cerfification. If a Contractor or Trade Professional was used for any HVAC installation/replacement. this section must be completed by the contractor.
❑ By checking this box, I ceNfy I am a licensed contractor and have followed applicable permitting requirements and, if required, that the HVAC permit information above is correct
S5,u0vedLaOe]m Nmneiobse Pmrl dei
Installationldpeiatioin, Sthterill and Signature:
Check appropriate boxes:
❑ No changes to the proposed solutions have been made since the Project Application Review and Approval, and the Customer or Trade Professional verifies that the
Application approved savings calculations are correct.
❑ Due to changes to the proposed measures, appropriate adjustments in the savings calculations have been made. For measures with changes made during installation, use
this section, and Sections 4 an page 2, to calculate the revised installed energy usage, energy savings, peak demand reduction, and incentives. Attach the appropriate
calculation backup: the output from the Estimation Software, Calculated Energy Savings Total or the calculation sheets that document the engineering calculations.
I, the Customer or Trade Professional below, certify that (1) the Energy Efficiency Solutions have been completely installed, functionally tested and proven capable of operating and being
maintained to perform in conformity with their design intent, and (li) that a licensed contractor was used, where applicable, and all applicable permitting requirements for this installation
were followed. The installation date of operation of the Energy Efficiency Solutions and any required monitoring data collection per approved M&V plan, are also certified.
slg..s w �pk P^^n T& Dara
2 5 b _ 10 a..AP,n amt
_ kWh _
3
_kWh
I kW � kW
Thm Thm
I —__
rkW
Than
kWh
kWh I kWh �
4 kW� jkW ' - kW
Than Thm Thm ,
�� f kWh kWh
5 kW I,— kW I ___ kW
Thm
Total Energy Savings (kWh): Total On -Peak Reduction (kW):
Total Project Cost ($): Calculated Savings Incentive;
NOTE: For projects requiring M&V, attach any required baseline or post -Installation measurements and analysis, as specified in your approved MV plan.
A. Form of Payment:
B. Payee Information: (cream cwmmar, teak mT,xkP vRed RM P")
PrywC,¢bnttl Buvmp Name PIIenEon blmlY arNui,Mbmpuma ma. a,eel Td
em,pe,ry/eus'maaM'fn9AEEms city 54b Zp Lode
CmrslPl,maNumrer Cmhd EiAiA6lres
C. Tax Identification Type:
Fe lTax I Mmpbyer In Nunta(anySatitl Seanry Nwn (SSN) ftO.rvNxrder TU St.
F�enplRersm
D. Utility Bill Credit: 3• y.
£wYxlmAnlNwEe cn..AmASIN.v
Attach the following supporting documentation with this Installation Report:
❑ Verification data as evidence of implementation,
❑ Updated savings calculations, where applicable.
❑ Copies of invoices(orimplementagon, as proofof the Customers implementation costs.
❑ RCx Training Completion Fan, including the training agenda, training materials, list of attendees, and measure persistence strategies.
See the RCx Program Guidelines for more information on these items.
Section 7 � To be completed only if you are i:ec;ru9s'tlng,bn HVAC Rebate:
t. HVAC Permit fif reauired). If a permit and/or proof of permit closure is required for HVAC installationlreplacement, I have provided the permit number and/or permit closure
documentation. (If no permit is required, leave this section blank) Permit # Agency
2 Contractor Cerfification. If a Contractor or Trade Professional was used for any HVAC installation/replacement. this section must be completed by the contractor.
❑ By checking this box, I ceNfy I am a licensed contractor and have followed applicable permitting requirements and, if required, that the HVAC permit information above is correct
S5,u0vedLaOe]m Nmneiobse Pmrl dei
Installationldpeiatioin, Sthterill and Signature:
Check appropriate boxes:
❑ No changes to the proposed solutions have been made since the Project Application Review and Approval, and the Customer or Trade Professional verifies that the
Application approved savings calculations are correct.
❑ Due to changes to the proposed measures, appropriate adjustments in the savings calculations have been made. For measures with changes made during installation, use
this section, and Sections 4 an page 2, to calculate the revised installed energy usage, energy savings, peak demand reduction, and incentives. Attach the appropriate
calculation backup: the output from the Estimation Software, Calculated Energy Savings Total or the calculation sheets that document the engineering calculations.
I, the Customer or Trade Professional below, certify that (1) the Energy Efficiency Solutions have been completely installed, functionally tested and proven capable of operating and being
maintained to perform in conformity with their design intent, and (li) that a licensed contractor was used, where applicable, and all applicable permitting requirements for this installation
were followed. The installation date of operation of the Energy Efficiency Solutions and any required monitoring data collection per approved M&V plan, are also certified.
slg..s w �pk P^^n T& Dara
2 5 b _ 10 a..AP,n amt
SOI1111EItN CALWORNI.A
ri EDISON
An MI SON INIIR,NATIO.\'AL • C'nuNn)
May 03, 2018
Customer Information:
SEND TO: Southern California Edison,
Business Incentives — OBF Program
P.O. Box 800, Rosemead, CA 91770.0600
E-mail: Businesslncentives@sce.com I Fax: 626.633-3243
Questions? (866) 635-6015
Trade Professional Information
John Aguilar Taylor Chamberlin
City Of Santa Ana The Energy Coalition
20 Civic Center Plaza 47 Discovery Ste 250
Santa Ana, CA 92701 Irvine, CA 92618-3206
RE: NOTICE OF ON -BILL FINANCING (OBF) APPLICATION APPROVAL AND FUNDING RESERVATION
PROJECT NUMBER: 361-17-0501007913 SAM 3.000-133540
Dear John Aguilar and Taylor Chamberlin:
Your On -Bill Financing Application has been reviewed and approved, and funding for your On -Bill Financing (OBF) Loan
has been reserved.
An OBF Loan Reservation for this project has been established in the amount of -$13,536.00 and is subject to the
following terms and conditions.
Terms and Conditions of Loan Reservation:
1. The reserved amount has been calculated based on the results of the review and approval of your Energy Efficiency
Project Application, and according to the provisions and methodology of the OBF Loan Term Calculation [LTC].
Since the loan reservation amount is based on an approved project proposal, it is an estimate of what the actual
loan amount may be.
1a. An OBF Loan Term Calculation [LTC] is attached.
2. The actual loan amount will be calculated based on the results of the review and approval of your Energy Efficiency
Project Installation Report, and according to the provisions and methodology of the OBF Loan Term Calculation
[LTC]. Therefore, the actual amount of the OBF Loan may differ from the reserved amount presented above.
2a. The actual amount of the OBF loan may be less than the reserved amount presented above.
2b. The actual amount of the OBF loan shall not exceed the reserved amount presented above.
3. The expiration of the loan reservation shall be consistent with that of the project incentive.
Next Steos:
• You submit the completed Installation Report [IR] to SCE according to the instructions received from the
incentive program, and SCE will review it.
• SCE Will calculate the actual final loan amount, based on the results of the IR approval, and the LTC provisions.
• SCE will issue 2 copies of the OBF Loan Agreement to you.
• You will sign, and have notarized, the Agreements and return to SCE.
• SCE will counter -sign the Agreements.
• SCE will provide you with 1 copy of the fully -executed Loan Agreement and will process the loan proceeds.
If you have any questions, please contact your SCE Account Representative. You may also call us at (866) 635-6015
Monday through Friday, from 8:00 a.m. to 5:00 p.m., or send an e-mail to Businesslncentives@SCE.com. Please
have your Project Number available for reference when you call, or include it in your e-mail.
Sincerely,
Delia Williams
Program Manager- On Bill Financing
Southern California Edison Company
Notice: The Federal Equal Credit Opportunity Act prohibits creditors from discriminating against credit applicants on the basis of race, color, religion, national
origin, sex, marital status, age (provided the applicant has the capacity to enter into a binding contract); because all or part of the applicant's income derives from
any public assistance program; or because the applicant has in good faith exercised any right under the Consumer Credit Protection Act. The federal agency that
administers compliance with this law concerning SCE is the Federal Trade Commission, Equal Credit Opportunity, Washington DC 20580.
EXhiND-11
On -Bill Financing Program - Preliminary Loan Term Calculation (LTC1)
Completion DateTme: 5/1/20181:22 PM
LTC1 Reserved Amount is $13,536.00
"• LTC1
Project Number: 361-17-0501007913
First month payment is $112.80
Market Segment:
Service Account: 3-000-1335-40
119 subsequent monthly payments $112.80
ACTUAL TERMS WILL BE CALCULATED
1
Customer Number: 1-0-000-7130
From Approved Project Application
BASED ON FINAL REVIEW AND VERIFICATION
Customer Account Number: 2-22-264-5319
Estimated Annual kWh Savings x Average Rate =$ savings (B.1 x A)
OF THE PROJECT INSTALLATION REPORT
OBF Application Receipt Date: 9/19/2017
PROJECT ECONOMIC SUMMARY
$
LTC1 Reserved Amount is $13,536.00
Project Types) :
Customized
First month payment is $112.80
Market Segment:
Government and Institutions
119 subsequent monthly payments $112.80
Business Name:
SANTA ANA, CITY OF
From Approved Project Application
Reference Name:
OBF ROSS ANNEX PARKING GARAGE LT
Estimated Annual kWh Savings x Average Rate =$ savings (B.1 x A)
Address:
20 CIVIC CENTER PLZ
Estimated Monthly $ Savings (B.2/ 12)
City, CA Zip:
SANTA ANA, CA 92701-4058
PROJECT ECONOMIC SUMMARY
$
EXPLANATION_
A. AVERAGE ELECTRIC BILLING RATE —past 12 months (Cents/kWh)
$ 012835
Based on Billing History
B. ENERGY EFFICIENCY PROJECT SAVINGS
$
1,978.82
B.1. Estimated Annual Kilowatt Hour Savings (kWh)
10.546.0
From Approved Project Application
B.2. Estimated Annual Dollar(S) Savings
$ 1,353.58
Estimated Annual kWh Savings x Average Rate =$ savings (B.1 x A)
B.3. Estimated Monthly Dollar($) Savings
$ 112.79
Estimated Monthly $ Savings (B.2/ 12)
C. COSTS
C.1. Estimated Total Project Cost
$
28,662.32
C.2. Excess Project Cost
$
-
C.3. Estimated Total Rebate/Incentive
$
1,978.82
CA. Other
$
exception analysis below)
C.5. Estimated Potential Loan Amount (Gross Amount)
$
26,683.50
C.6. LTCi Reserved Amount
$
26.683.50
C.7. LTC2 Reserved Amount
From Approved Project Application
Based on 20% Basic Lighting Cap Rule
From Approved Project Application
(C.1) - (C.2) - (C.3) - (C.4)
From LTC1 calculation following Approved Project Application
D.I. Gross Amount for Potential Financing
$ 26,683.50
Lesser of (C.5) or (E.1.2) or (E.2.3) or other rules apply
D.2. Monthly Loan Repayment Amount
$112.80
(B.3)
D.3. Actual loan tens (Months)
237
Time required to repay loan in months (subject to
exception analysis below)
D.4. Actual loan term (Years)
19.8
Time required to repay loan in years: (D.3) /12
E. LOAN LIMIT TESTS
E.1. Market Segment Amount of Loan Test (Min/Max Loan Amount)
E.1.1. Market Segment Minimum Loan Amount $ 5,000 Minimum Loan Amount per Service Account or Bundle
E.1.2. Market Segment Maximum Loan Amount Facility Com,Ind,Ag=$100,000, G&I, Multifamily =$250,000
E.1.3. Within Market Segment Limit? Y Is D.1 within loan amount limits Y/N?
E.2. Customer Loan Limit Test (Previous Loans for this Service Account
E.2.1. Service Account Loan Amount Limit $ 1,000,000 (E.1.2) or $1 M for G&I Facility
E.2.2. Previous Loans Reserved for this Service Account $ 550.240.90 Total of previous OBF loans+ reservations
E,2.3. Estimated Amount Eligible for Loans $ 449.759.10 (E.2.1) - (E.2.2), If <0, then 0.
E.2.4. Within Available Amount? Y Is D.1. < E.2.3. Y/N?
E.3. Length of Loan Test
E.3.1. Loan Length Limit (months) 120 CIA= 60 months, G&I, Multifamily = 120 months
E.3.2. Within Loan Length Limit? N Is D.3 within limit Y/N?
E.4. Expected Useful Life (EUL)- Loan Length Limit Test
E.4.1. Applicable Measure ELL (months) 144 EUL in months of measure with greatest kWh contribution
E.4.2. Within EUL Loan Length Limit? Y Is D.3 within limit Y/N?
E.5. EXCEPTION ANALYSIS (If any E.1 thru E.4. yields a "No") Exception Analysis Loan Minimum Requirement Test
E.5.1. First Payment Amount
$ 112.80
E.5.2. Subsequent Monthly Loan Repayment Amount
$ 112.80
E.5.3. Subsequent Monthly Payments
119
E.5.4. Net Amount for Financing
$ 13;536.00
-Eayecled U.1 l Lite (EUL)'. nec meewm 1. .,..d to pmlmm e.1.fi cbnly I, a ped. oltime. M EUL lo,
e.en.W 06ncymeemnl.a igned eyNe CaOlomie Ennpy CommMe (CEC}
Does the loan amount from Exception Analysis meet the $5K loan
minimum requirement? YES
25D-12
LTC ID: 1"M
On -Bill Financing Agreement
This On -Bill Financing Agmeriont ('OBF Agreement') is entered Into on
20 , (the "EHective Data') by and between the undersigned customer atoms an
Soul rem California Edison Company ('SCE°) (each a'Party; collectively the 'Parlles').
1. Customer and SCE entered Into the Energy Managamont Solutlons Inoenthms Apel c2a-llq or
2. Customer owns, leases or rants e y
th property Ilstod to the EMS Agrasment ao the Sitemp and
malnlalns a serNce axouR(s wgr SCE for slecldo serAca, uotomer has completed
Installation of eligible energy Want aqulpmen) MWPman7) al the Site as set forth In the .
EMS Agroament and has anergy the equipment as being operational and In good worWng
order,
3. In Decision 09-00.047, the California PNbllo U011ges Commission authorized SCE to provide
zero orcent interest financingg for the installation of cartaln energy efficient aqui meat, which
Is to be repaid over a speolfiad period through the Cgstcmees electric uglily bfil(s) (On -0111
Financing"),
4, Customer dsalres, to enter Into this OBF Agreement In. order to pargd ate in SCE's .Dn•Bilf
Financing prymm and Customer agmoe to repay SCE the Amount Financed (es dogned
under "Loan Terms", below) throunh Ifie Customor's SC0 uUllhr biil(e) pursuant to the terms
NOW. THEREFORE, In consideration of the mutual promises and covenants contained herein, the
Porges agree as follows:
Terms and Conditions
Defined Terms: Exceppt as the context otherwise mgulres capitalized terms used In this OBF
Agreement without dentition shall have the same mean}ngs as are set forth In the ELVIS
Agreement
Amount Financed: Within thhty (201 days after the Effective Date. SCE wfil provide at payment for
a
Loan Terms:
Dunt Financed VAmount
Flanted :
Interest ate:
0
Fees:
Months to per.
First onPayment
Rametning on symen s:
Mv—loa Account to ee
os firs r - arty ayae
an
face o es tineInlro-
e payee:
or
' If mons than one Service Account will be billed. Information regarding the SoMce Account
number and monthly payment Is Included In Schedule A attached.
Form 14-702
0812012
Exhibit 3
25D-13
1
Promise to Pay: Customer promises to pay SCE trio Amount Financed In equal monthly
Installments as set forth In the sgcton above and/or Schedule A (Customer's "Loan Obllgallon').
The first Monthly Payment of Customer's Loan Obligation will appear within sixty (80) days from
the Effective We on Customoes SCE utility bill(s) for the Service Account(s) listed above.
Manner of Paymahtt Customer's Monthly Payment amount will appear as a Vria Item labeled
°EUOSF Installment Charge" on the monthly SCE utility bllf(s) for Customer's Service Account($),
Customer may pay the Loan Obligation In the. monthly Installments or pr9•pay the Loan
Obligation In one lump sum without penally, but pro-paymenta for less than the remaining
balance will not be allowed, Customer's Loan Ohllgatlon will appear on Customer's monthly
SCE utility bill(s) for the number of months set forth above, or until the Loan Obligator(bgeld in
full by Customer, whichever occurs first Customer shall make payments to SCE as dlracted in the
SCE u911ty bill(&).
Partial payments: If Customer Is unable to make a full payment of the Loan Obligation In any
given month, payment arrangements may be made at SOS's able discretion. Any partial
payments will be applied In equal proportion to the everggy ch oe and thq Loan Obligallon,.and
Customer wlll be eonaldersd to be dellnquen(snd In delault of both Ilia energy bill and the Loan
Obligafan.
Late Payments: i to lata payment charges cr Inl9fest will be assessed for delinquent payments on
the Loan Obligation, However, SCE may assess lale payment charges for delinquent payment& of
energy charg'aq pursuant to SCE's Rule 0 which Is Incorporated haralo by reference.
Returned Payments: SCE may require payment of a $10.00 Returned Check Charge for any
check returned tram Customer's financial Inelltutlaq whbald. The Ralurhed Check Charge will also
appy to any forms of payment that are subsequently dlshonared.
01scontlnuanco of Service; Mounts due under this OSP Agreementwtil be amounts deemed
due under each SCE utility big to the Customers Sorvlce Account(s), and a detach under this OeF
Agreement vAll be heated as a default under the Customers Service Acccunt(s). Customers Loan
Obligation is subject to the discontinuance previsions of SCE's Rule 11, Discontinuance and
Restoration or Service, Section S, Nonpayment of 81119 or Summary Bills which is Incorporatod
herein by reference.
Breach and Acceleration: Any breach by Customer under the EMS Agreement or this 06F
Agreement shall constitute a breach under all of the above referenced agreements, For purposes
herein. SCE may determine the OBP Agreement to be breached and Customer to be In default If
Customer. (i) sells, assigns or otherwise transfers ownership, possession or fits of the Site or the
Equipment (2) falls to pay the Monthly Payment amount when due, (3) closes, discontinues or
otherwise causes the termination of the Servlce Acceunt(e), or (4) olherxfsa broaches this OBF
Agreement and/or the EMS Agreement, and the broach Is not oured as specified therein,
Notwithstanding anything to the contrary. In the EMS Agreement, a breach and default as set fodh
In this section shall not be oub)aot to any additional auto period, Following a breach es set forth In
this stiction, SCE shalt have the. right to declare the entire unpaid balance of the Loan Obilgatun
immediately duo and payable,
Purohaso Money Securlty interest: Customer hereby egress that SCE may, but is not obligated
to, file o UCC -1 ("Financing Statement') against the Equipment to secure Customers obligation to
repay the Amount Rnancad, Customer agrees to execute any and all documents N connection
with the Financing Statement In order for SCE to perfect Its security Interest in tha EqulpmedL
Cuatamer agrees that SCE Is not waiving any or Its rights of recovery as against the Customer
should SCE elect to file a Financing Statement
Form 14-702
0512012
25D-14
Confession of Judgment; Customer Irrevocably authorizes and empowers SCE and SCE's
attorneys, upon breach and default by Customer as dsecribed In the preceding section, to appear
In any slate or Federal court In Loa Mgoloa County, Cal!farnls, as Custamsre allamoyyandact and
confess ]ud men against Customer 6y entry of a confessfon of Judgment pursuant to Qode of Civil
Precodure ' 1132 et seq„ or by any other oppropriata means, for the full amount duo plus all
coals of ccllocllon, (nciudfng whhout hmltetlon court coals and reasonable allomoys' loos. No
single exercise of the fora0 tna power to confess Judgment will be deemed to exhaust the power,
whether ar not any euolt oxem a shall he held by any court to be Invalid, voidable or void; but the
power w01 continue widMWshed.and may bo exercised from time to time as SCE may elect until
an
a'mWnts raving under 0 8 OBFggmement have bean paid in full,
Modification; Any change to this OBF Agreement must be In writing and ofgned by Customer and
SCE; except that during any Divan month, 11 Customer Is unable 5 make full payment an the Loan
ONallan, payment ormngemenle may be made at SOS's sale dlsorstion without modl�ng this
OBF Agreement in writing, Any wrltten modification of amendment will notbe effective unless and
unUl signed by SCE or such condition 15 waived by SCE In Its sole and absolute discretion.
Term and Termination: It Is the Partiaa Intent that the term of this OBF Agreement and the EMS
Agreement run concurrently. Therefore, the OBF Agreement shall continue In effect until the Loan
Obligation Is paid in full.
Aselgnmgrih Notwithstanding anything to the contrary In this OBF Agreement, Customer may
not assign Its rights or delegate Its duties under the Agreement.
Additional Representations: 2eah perean eigning this OBF Agreement represents and warrants
that he or she Is duly authorized and has the [ego] capacity to execute and deliver this OBF
Agreement on behalf of Customer, and to parfamr their obligations under this OBF Agreement,
Customer further represents and warrants that If It Is a legal entity, It Is in good standing in Its'stats
of fomhatlon.
Miscellaneous: Except as otherwise speolfIcally provided herein, all terms, provisions,
covenanta, representations, warranties, agreements and condlilons of the EMS Agroomentahall
remain unchanged and In full force and effect. Should a conflict exist botvreen nits OBF
Agreement, the EMS Agreement and the documents Incorporated by rafarance, this OBF
Agreement shall control. Thfs OBF Agreement shall be construed and Interpreted In accordance
with, and shall be governed and enforced In all respects according to, the lays of the State of
California. This OBF Agreement may be executed In one or more counterparts, each of which
alien be deemed an original but all of which shall constitute one and the same Instrument If any
one or more of the provisions contained In this OBF Agreement shall for any reason be held to be
Invalid. Illegal or unenforceable In any respect, then this OBF Agreement shall be construed am If
such'Invalid, Illegal pr unenforceable tern orproviaten had never been contained hardin and all
other provlslcns of Vile OBF Agreement shall Go conobved to remain fully valid, enforceable and
binding on tha parties. The Recitals sot forth above am hereby Incorporated heroin by reference.
(Remainder of page Intentionally left blank]
Form %782
08/2012
25D-15
Ib 'Ili IT`I°55 VIHEREOF the Parries hale exucuted qas 03° Agreement as at the e'ffacUw
Date
Customer
Authorized Rapresentative
Title:
Signature:
Date:
Business Address,
Tsiephone No.
Fax No.
Southern California Edison Company:
Authorized Representative
Title:
Signature,
Date:
Business Address:
Telephone No.
Fax No
E -Mail Address: E -Mail Address:
RECOMMMED FOR APPROVAL ATTEST
Francisco Gutierrez, Exec. DIr. Maria D. Huizar, Cleric of Council
APPROVED AS TO FORM:..(for purposes of sample form only; Wil need re -approval upon completion)
�t4 & T"-
FIN M. FUNK
Assistant City Attorney
Form 14-914
04/2016
25D-16
4
SCHEDULE A
Customer Name:
OBF Loan Number,
91to Service
Account
Number
OBF Billing
Repayment
9erNca Account Numbed
ly
ZOOF n
Romalnlnp Monthly
OBF Loan Payments
X•XXX•
XXXX•XX
X• XXXX•XX
$permonthfarXmonths
Total Mont ly RepaymentIIXXXXJIXrxj—tos
month
Form 14-702
00/2012
25D-17
25D-18
REQUEST FOR PROPOSALS (RFP)
FOR
ROSS ANNEX PARKING GARAGE
ENERGY LIGHTING RETROFIT
RFP NO.: 18-070
FOR THE
CITY OF SANTA ANA
Santa Ana Public Works Agency
20 Civic Center Plaza, M-21
Santa Ana, CA 92701
John Aguilar / Christy Kindig
Project Manager
(714) 647-5008 Office
laeuilarrrsanta-ana.org
ckindig(ti).santa-ana.org
for
0
v I Fuad Sweiss
Ex utive Director
Publicr
rks Agency
KEY RFP DATES (Subject to change at discretion of City):
Issue Date: Monday, August 6, 2018
Job Walk/Pre-Proposal Meeting Monday, August 13, 2018 at 10:00 a.m., Meet at front of City Hall
Deadline for Requests for Information:
Proposal Due Date:
Projected Award Date:
Project Completion Date
Invoice Submittal Date
by flag poles
Wednesday, August 15, 2018
Monday, August 20, 2018 at 4:00 p.m.
Tuesday, September 4, 2018
Thursday, November 29, 2018
Wednesday, December 5, 2018
City of Santa Ana RFP 18-070
NOTICE INVITING PROPOSALS
NOTICE IS HEREBY GIVEN that proposals will be received from qualified firms for this On -Bill -Financed
LED Lighting Retrofit.
Responses to this Request for Proposals (RFP) will be accepted until August 20, 2018 at 4:00 p.m. Proposals
received after this date/time will not be considered. It is the responsibility of the proposer to ensure that any
proposals submitted have sufficient time to be received by the City of Santa Ana prior to this proposal due date
and time.
Proposals shall be enclosed in a sealed envelope and marked clearly with the following information, formatted as
follows:
"SEALED PROPOSAL FOR
RFP NO. 18-070
ROSS ANNEX PARKING GARAGE ENERGY LIGHTING RETROFIT
IN THE CITY OF SANTA ANA
DO NOT OPEN WITH REGULAR MAIL."
City of Santa Ana
Attn.: John Aguilar
Public Works Agency;
20 Civic Center Plaza; 4th Floor Reception, Ross Annex
Santa Ana, CA 92701
Proposals shall be mailed, hand delivered, or sent by courier service.
Proposals shall NOT be sent via telegraphic, electronic or facsimile.
All notifications, updates and addenda will be posted on the City's RFP Bid page at www.santa-ana.org/bids-rips.
Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. Failure to
respond to required updates may result in a determination of a nonresponsive proposal.
City of Santa Ana RFP 18-070
25'Vi X20
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
ROSS ANNEX PARKING GARAGE ENERGY LIGHTING RETROFIT
RFP NO.: 18-070
TABLE OF CONTENTS
I. GENERAL
II. PROPOSAL TERMS AND CONDITIONS
III. INSTRUCTIONS TO PROPOSERS
A.
CITY RESPONSIBILITIES
B.
PROPOSER RESPONSIBILITIES
C.
REQUEST FOR INFORMATION OR CLARIFICATION
D.
ADDENDA
E.
LICENSES & PERMITS
F.
INSURANCE
G.
PAYMENT INFORMATION PACKET
H.
PRE -PROPOSAL MEETING
I.
CITY RIGHT TO REJECT
J.
PROTESTS
IV. SUBMITTAL REQUIREMENTS
A. GENERAL
B. PROPOSAL CONTENTS
1. STATEMENT OF QUALIFICATIONS
2. SCOPE OF SERVICES & SCHEDULE
3. FEE PROPOSAL
4. CERTIFICATIONS
V. PROPOSAL REVIEW (CONSULTANT SELECTION)
A. EVALUATION AND RATING
B. SELECTION
VI. AWARD OF AGREEMENT
A. REQUEST FOR COUNCIL ACTION
B. EXECUTION OF AGREEMENT
VII. IMPLEMENTATION
A. KICK-OFF MEETING
B. NOTICE TO PROCEED
VIII. PUBLIC RECORDS
LY. APPENDIX
ATTACHMENT 1: SCOPE OF WORK
ATTACHMENT 2: STANDARD AGREEMENT
ATTACHMENT 3: CERTIFICATIONS
ATTACHMENT 4: ADDITIONAL PROVISIONS
City of Santa Ana RFP 18-070
2UL X11
0
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
ROSS ANNEX PARKING GARAGE ENERGY LIGHTING RETROFIT
RFP NO.: 18-070
I. GENERAL
Nature of Work:
The City of Santa Ana is seeking an experienced energy lighting contractor. A detailed Scope of Work
is included in the Appendix of this RFP as Attachment 1.
Number of Proposals and Signature:
Three hard copies and one (1) digital file on labeled USB Flash Drive (or equivalent) of your proposal
shall be signed by a company official with the power to bind the company and submitted to the City
of Santa Ana. One (1) copy of your Fee Proposal shall be submitted.
Proposal Evaluation and Rating:
The criteria for evaluating the proposals submitted will take the following items into consideration:
• Firm/Team Experience
25%
• Understanding of Need
20%
• Relevant Project Experience
20%
• Schedule
15%
• References
10%
• Fee
10%
The City has established a proposal review committee to evaluate proposers based on the response to
the RFP, which includes adherence to outlined directions and format, and the City evaluation criteria
set forth above. A final score will be calculated for each submitted proposal and used to rank the
proposers.
II. PROPOSAL TERMS AND CONDITIONS
By submitting a Proposal, the Proposer acknowledges that it has thoroughly examined and accepts the
Terms and Conditions of this RFP as described below:
A. EXAMINATION: Proposer represent that it has thoroughly examined and become familiar with
the services and responsibilities required by this RFP and that it is capable of effectively and
efficiently performing quality work to achieve the City's objectives. Any attachments referenced
herein or any interpretations, clarifications or amendments subsequently posted in relation to this
RFP are fully incorporated.
B. EXECUTION OF AGREEMENT: The City and the selected Proposer will enter into an
Agreement similar to that as shown in Attachment 2, in the Appendix of this RFP. If a Proposer is
unwilling or unable to execute an Agreement within thirty (30) days after being notified of
City of Santa Ana RFP 18-070
26422
selection under this RFP, the City reserves the right to select the next most qualified Proposer or
call for new Proposals, whichever the City deems most appropriate.
C. PROPOSAL VALIDITY: Services, pricing and warranties indicated in a respondent's Proposal
must be valid for a period of 120 days after the submission of the Proposal.
D. PRE -CONTRACTUAL EXPENSES: Santa Ana shall not, in any event, be liable for any pre-
contractual expenses incurred by Proposers in the preparation of its proposal.
E. JOINT OFFERS/SUBCONSULTANTS: Where two or more Proposers desire to submit a single
Proposal in response to this RFP, they should do so on a prime-subconsultant basis. The City
intends to contract with a single firm and not with multiple firms doing business as a joint venture.
Should the use of subconsultants be offered, the Proposer shall provide the same assurances of
competence for the subconsultant plus the demonstrated ability to manage and supervise the
subcontracted work. Subconsultants shall not be allowed to further subcontract with others for
work under the Agreement. The provisions of the Agreement shall apply to all subconsultants in
the same manner as the Proposer.
A. CITY RESPONSIBILITIES
The City will provide information in its possession relevant to preparation of required information
in RFP. The City will provide only the staff assistance and documentation specifically referred to
herein.
B. PROPOSER RESPONSIBILITIES
Point of Contact: The selected proposer will assume responsibility for all services in its proposal.
The selected proposer shall identify a sole point of contact with the greatest knowledge in regard to
the required service operations and contractual matters, including payment of any and all charges
resulting from the Agreement.
Evidence of Financial Capacity: Proposer may be requested to submit its most recent audited
financial statement, evidencing proposer's financial capacity to fully perform the required services,
including provision of equipment and personnel expenses over a ninety (90) day period. If said
financial statement does not reflect full ninety (90) day operational capacity, proposer may include
a letter of credit as evidence of supplemental capacity.
C. REQUEST FOR INFORMATION OR CLARIFICATION
All questions or requested clarifications shall be made in writing via e-mail to the Project Manager
(contact information as noted on the cover page to this RFP) by or before the "Deadline for Requests
for Information" date noted on the cover page of this RFP. No verbal requests or responses will be
accepted. Significant interpretations or clarifications will be addressed via addenda to this RFP, as
indicated in Section III.D.
D. ADDENDA
Any changes in RFP from the date of release to date of submittal will result in an addendum or
amendment. Notification of such addendum or amendment shall be posted on City's website,
www.santa-ana.org/bids-dys.
City of Santa Ana RFP 18-070
2SBP23
E. LICENSES & PERMITS
The selected Proposer shall be required to obtain a City of Santa Ana Business license within ten
(10) business days of selection and must provide a copy to the City Project Manager or designee
prior to commencing any work in Santa Ana.
Additionally, Proposer will be responsible for obtaining any licenses/permits required by the Scope
of Work.
F. INSURANCE
The selected Proposer shall provide the required evidence of insurance coverage as set forth in the
standard agreement within ten (10) business days after receipt of notice of award.
G. PAYMENT INFORMATION PACKET
The selected Proposer shall return a completed payment information packet within ten (10) business
days after the successful Proposer has received notice that the agreement has been awarded. The packet
is available on the City's website: www.santa-ana.ore/bids-rfps.
H. PRE -PROPOSAL MEETING
A pre -proposal meeting, if scheduled, will occur on the date, time and location identified on the
cover page of this RFP. The meeting will include discussion of the project scope and a question -
and -answer session. It is highly recommended that the Proposer's key team members attend this
meeting, however, this meeting is not mandatory. Significant interpretations or clarifications will
be addressed via addenda to this RFP, as described above in "Section III.D: Addenda".
I. CITY RIGHT TO REJECT
The City reserves the right to reject any or all proposals submitted and no representation is made
hereby that any agreement will be awarded pursuant to this RFP or otherwise.
The City reserves the right to accept or reject the combined or separate components of this proposal
in part or in its entirety or to waive any minor inconsistency, informality or technical defect in the
proposal.
The City reserves the right to reject, replace and approve any and all subcontractors. All
subcontractor(s) shall be identified in the response to the RFP. Subcontractors shall be the
responsibility of the successful Proposer and the City shall assume no liability of such
subcontractors.
J. PROTESTS
Proposers with concerns or rebuttal of any staff determination of non -responsiveness or non -
responsibility may submit, in writing within five (5) business days, to the Project Manager, any
concerns regarding the RFP process or staff determination. Such writing shall be considered by the
City Manager or his designated representative, and may be acted upon within five (5) business days.
If no action is taken within such time, there shall be no change to the staff determination. The
exercise by Proposer of its right to submit written concerns shall be a condition precedent to seeking
judicial review of any award of a contract hereunder.
City of Santa Ana RFP 18-070
267624
IV. SUBMITTAL REQUIREMENTS
A. GENERAL
Number of Copies and si ng ature: Refer to Section I: General.
2. Deadline: Proposals are due to the City of Santa Ana, at the date, time, and location set
forth above in the Notice Inviting Proposals.
B. PROPOSAL CONTENTS
A responsive proposal shall contain the following documentation:
1. STATEMENT OF QUALIFICATIONS
The Statement of Qualifications shall be limited to a MAXIMUM of (10) DOUBLE -SIDED
PAGES (excluding front and back covers, section dividers and attachments such as resumes,
forms). Font size shall be minimum 11 -point Arial. Proposal exhibits shall be maximum 11"
x 17". The Statement of Qualifications includes the following:
a. Cover Letter: Proposals shall include a letter signed by a principal or authorized
representative who can make legally binding commitments for the entity. Include type of
business entity.
b. Agreement Statement: Proposal shall include a statement outlining your concurrence or
concerns with any and all provisions as contained in the standard agreement attached as
Attachment 2, in the Appendix of this RFP.
c. Firm and Team Experience: Proposal shall include a profile of the firm's experience.
Include resumes of project team/sub-contractors that outline their technical and design
experience. At a minimum, this should include the project manager/principal agent,
associates in charge when project manager/principal agent is unavailable, key personnel,
firm size, and an organization chart identifying only those who will perform work for the
proposed project and the percentage of each individual's time devoted to this project. The
project manager/principal agent shall be the primary contact person to represent your firm.
d. Understanding of Need: Proposal shall include an outline which demonstrates the firm's
understanding of the scope of work. This outline should include anticipated approach, tasks
necessary for successful completion, and suggestions or special concerns that the City
should be made aware of.
e. Relevant Proiect Experience: Proposal shall include a list of projects which your firm or
personnel have completed within the last 5 years, including significant work with public
agencies. Project information should include project description, year completed, client
name, along with a person to contact and their telephone number. Proposer shall also
provide a summary of the last 15 relevant projects that identifies the municipality that the
work was performed for, time period work was performed, and hauler recommended by
proposer.
f. Schedule: Proposal shall include a detailed schedule, with a written statement which
provides information on current workload and how this project would be accommodated.
City of Santa Ana RFP 18-070
2StY25
g. References: Proposal shall include a listing of relevant projects with references for three
public entities for which Proposer has performed similar work within the past five (5) years
h. Fee: Fees shall be included as part of evaluation criteria. Refer to 'T GENERAL", and IV.
SUBMITTAL REQUIREMENTS, B.3 FEE PROPOSAL, below. (this item not part of
page limit)
2. SCOPE OF SERVICES & SCHEDULE
Proposal shall include a Scope of Services and Schedule which details the work phases to be
completed, the tasks to be accomplished, the deliverables to be provided, and the schedule /
timeline to complete the project, based upon the requested Scope of Work, detailed in
Attachment 1, which is included in the Appendix of this RFP.
3. FEE PROPOSAL:
Proposer's fee proposal shall be submitted concurrently with the technical proposal, but in a
separately sealed envelope, clearly labeled as "Fee Proposal." This shall include the firm's
Standard Hourly Fee Schedule, and/or a Project Fee Schedule where applicable and as outlined
in the Scope of Work.
Where fees are NOT included as part of evaluation criteria, the fee proposal will not be opened
until the proposals have been evaluated by the proposal selection committee. The City will
select the consultant based on qualifications, and then negotiate a contract price based on
available funding.
Where fees ARE included as part of the evaluation criteria, the fee proposal will be opened
and reviewed concurrently with the proposal, and weighted per the percentage identified in 'T
GENERAL".
4. CERTIFICATIONS:
The following forms, included in Attachment 3 in the Appendix of this RFP shall be signed
and included as part of the proposal submittal package:
• Attachment 3-1: Non -Collusion Affidavit
• Attachment 3-2: Non -Lobbying Certification
• Attachment 3-3: Non -Discrimination Certification
V. PROPOSAL REVIEW (CONSULTANT SELECTION)
A. EVALUATION AND RATING
Refer to Section I, General.
B. SELECTION
The committee may interview the top ranking proposers. The City will recommend award of the
agreement to the proposer who will provide the best quality and value to the City. City reserves
the right to begin negotiations and enter into an agreement without interview or further discussions.
City of Santa Ana RFP 18-070
2SU $26
VI. AWARD OF AGREEMENT
A. REQUEST FOR COUNCIL ACTION
Following evaluation and rating by the proposal review committee, the Executive Director will
recommend award of an agreement to the proposer providing the best quality and value to the City.
B. EXECUTION OF AGREEMENT
A standard agreement is included as Attachment 2, in the Appendix of this RFP. "Proposer" will
hereinafter be referred to as "Consultant' in standard agreement. The term of the agreement will
begin after the agreement is fully executed, and all required bonds, insurance documents and
contents of the payment information packet have been received and approved.
VII. IMPLEMENTATION
A. KICK-OFF MEETING
A kick-off meeting will be held after award of contract. Consultant and its team will meet with
City of Santa Ana staff to conduct introductions, discuss scope of services, and implementation
process.
B. NOTICE TO PROCEED
Following the kick-off meeting, a formal Notice to Proceed (NTP) may be issued after the
agreement is fully executed, and all insurance documents and contents of the Payment Information
Packet have been received and approved.
VIII. PUBLIC RECORDS
All responses to the RFP shall become property of the City, and proposals will become public record
after award of agreement. Proposer information identified as proprietary information shall be
maintained confidential, to the extent allowed under the California Public Records Act.
City of Santa Ana RFP 18-070
25B►'27
Appendix
ATTACHMENT 1
SCOPE OF WORK
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
ROSS ANNEX PARKING GARAGE ENERGY LIGHTING RETROFIT
RFP NO.: 18-070
Lighting Contractor Scope of Work
City of Santa Ana — Ross Annex Parking Garage
The Energy Network Project ID:
A38CLT9
Provided by:
TRC Energy Services
Scope of Work Developed by:
John Baffa, PE
July 25, 2018
25D-28
A Project Supported by The Energy Network
The Energy Network, administered by Los Angeles County, was authorized by the California Public Utilities
Commission to help eligible public agencies in Southern California harness their collective action, save energy, reduce
operating costs and protect precious resources. To expand public agency participation in utility energy efficiency
programs, The Energy Network is offering a range of free energy efficiency services to assist public agencies with
accelerating energy retrofits.
The lighting retrofit of the City of Ross Annex Parking Garage is being supported by The Energy Network. The
services provided as Construction Management Support are defined on a separate documented titled Roles and
Responsibilities for Construction Management Support. Please refer to this document to better understand the
relationship and role of The Energy Network Project Manager and assigned Energy Consultant.
Participation of The Energy Network is entirely at the discretion of the City of Santa Ana and The Energy Network
may modify or terminate its services based on funding availability.
25D-29
Summary of Scope of Work
Background
The City of Santa Ana is pursuing a number of lighting retrofits at several of their facilities. This
document focuses on the proposed lighting fixture and controls scope of work for the Ross Annex
Parking Garage, which is a 37,210 square foot underground parking garage that is city owned and
operated.
The parking garage is underground, and therefore receives no daylight. As such, the lighting
fixtures in the parking garage operate 24/7, creating an opportunity for significant energy
savings. In addition to the parking garage, some additional rooms in the facility are included in
this scope. Additional supporting documentation can be found in the following appendices:
• Appendix A: Ross Annex Lighting Inventory
Ross Annex Parking Structure
The following items and requirements should be clearly listed in any provided contractor bid:
General LED Product Requirements
All LED products used in this project shall meet the following requirements:
a) All LED fixtures shall be found on the DLC qualified product list. All LED lamps shall
be found on the Energy Star product list.
b) LED Fixtures shall have correlated color temperatures (CCT) of 4000K. LED Lamps
shall have CCTs of 5000K
c) Products shall be specified such that they can operate correctly based on the applicable
circuit service voltages and with applicable mounting requirements.
d) Parking Garage fixtures shall have ingress protection (IP) ratings of 65 or better.
Parking Garage
• Replace the existing (33) 4 Lamp T8 32W 4100K, (10) 2 Lamp T8 32W 4100K, (5) 2
Lamp 4ft TLED, and (2) 120W LED Surface Mount Fixtures with up to (62) new 4ft
40W Skyler parking garage fixtures with integrated smart sensor.
The contractor is to determine the necessary fixture layout to achieve satisfactory and
uniform lighting levels based on Agency discretion. This is not expected to be a 1 for 1
replacement. Fixture locations shall be added or changed as needed in order to achieve
satisfactory lighting levels. Any new or relocated fixtures shall have appropriate conduit
and electrical connections to match the existing system.
The contractor shall furnish the appropriate Skyler Remote in order to commission the
25D-30
newly installed fixtures. The contractor shall commission the fixtures such that:
1. All fixtures are zoned together to ensure proper occupancy sensor functionality.
2. Light level tuning of the fixtures shall be done with a customer representative
present, such that lighting levels and uniformity meet customer satisfaction.
Parking Garage Mechanical Room
• Replace the existing (2) 4 Lamp T8 32W 4100K with (2) new 4ft 40W Skyler parking
garage fixtures with integrated smart sensor. This is a 1 for 1 replacement.
Meter Shop & Building Main Shop
• Replace the existing (12) 2 Lamp T8 32W 4100K with (12) new 4ft 25W Cree linear
fixtures. This is a 1 for 1 replacement.
Blower Room
• Replace the existing (2) 18W CFLs with (2) new 8.5W CREE LED A19 5000k lamps.
This is a 1 for 1 replacement.
General Requirements
The following should be clearly stated in and/or provided with all bids:
a) Contractor shall provide copies of a valid California C-10 Electrical license at a
minimum.
b) Prevailing wage labor costs to be used for project implementation.
c) Contractor shall commit to project construction completion and delivery by
November 29th, 2018. Project invoices must be provided to City Project Managers
by December 5, 2018 at 3:00 pm at City Hall, in the form attached as.
Any work not completed by that date, is not guaranteed to receive payment, any
exception to this completion date must be in writing and can only be provided by
Santa Ana city staff.
d) All scheduling of work shall be done through the City's project contact.
e) All work performed shall meet or exceed any applicable electrical code requirements,
including the installation of emergency powered fixtures in applicable areas.
f) Any existing electrical code violations relevant to systems being retrofitted shall be
brought to the attention of the City once discovered.
g) Clean-up, removal of old equipment, and/or recycling fees are to be included.
h) Contractor must meet appropriate insurance and bond requirements outlined by the City.
25D-31
i) The chosen contractor will be required to register with Southern California Edison as a
Trade Professional (Trade Pro). Directions to register can be found at:
hftps://sceonlineapp.com/CAASupi)ort/Default.aspx. Please note that contractor will
NOT be required to produce a Project Feasibility Study or Energy Efficiency Project
Influence Job Aid.
j) Any other cost of business fees/expenses associated with performing City work are to be
included in the bid.
k) Provide factory start up and training (if necessary) to ensure proper functionality of new
lighting equipment and controls.
1) All work shall be warranted against defects in material and workmanship for a period of
one year from the date of acceptance. Any applicable warranty information beyond this
should be stated and provided upfront.
m) The contractor is required to provide a detailed and itemized invoice that clearly states
the quantity of each fixture installed. Additionally, the invoice shall show a breakdown of
material, labor, tax, shipping, and any other applicable project costs.
n) It is the Contractor's responsibility to submit a final version of the Lighting Inventory,
Attachment A in parallel with the submittal of the Cost Proposal. Any revisions required
to the Scope of Work must be clearly indicated in the final Lighting Inventory and
reflected in the Cost Proposal. The final Lighting Inventory Table serves to inform the
Agency.
o) Contractor will be compensated for work performed and fixtures installed. Any increase
on the Base Price due to larger inventory will require written approval by the Agency and
will follow procedures set forth for change orders. Any decrease on Base Price due to
smaller inventory will result in a lower Base Price to the Contractor.
p) The Contractor shall conduct all work between in the time window established after the
contract is awarded.
q) The Contractor shall comply with safety requirements and practices as outlined in
accordance with Agency requirements and California Occupational Health and Safety
Administration (Cal/OSHA).
r) The Contractor shall do all that is necessary to maintain a safe working environment for
Contractor's employees, Agency and facility employees and the general public present.
s) The Contractor shall work with the Agency facility staff to understand and abide by any
site specific security procedures.
25D-32
t) The Contractor shall clean up any construction dust, dirt and debris from work surfaces or
equipment after work is completed each day and prior to occupancy.
u) The Contractor shall be very careful to leave the facility with no damage to its structure,
contents, existing finishes, and with no evidence of cutting or patching, and with all fixtures
and lenses cleaned.
v) The Contractor is responsible for securing all necessary permits, including Title 24 energy
code documentation and compliance permit, and shall abide by local laws and regulations.
w) Prior to ordering of equipment and fixtures, Contractor is to verify fixture quantities, types
and installation needs, including specifying equipment that complies with existing
electrical service. Final project invoice price will be based upon the quantity of each fixture
type installed multiplied by the unit price for that fixture.
25D-33
SCE Sample Invoice - Customized Solutions
VerdorNeme
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25D-34
Indicate
Basecase
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Sold To:
Invoice:
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25D-34
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Lighting Inventory
Slte009cd0adn -
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1
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4100K
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'These proposed counts are estimates. The contractor Is to work with the city to determine necessary number of fixtures and layout to achieve saWocwyTdle 24 code compliant lighting levels. This is not expected to be
a 1 for 3 replacement. Future counts and locations will be added or changed as needed In urderto achieve satisfactory lighting levels.
25D-35
Responsibility Matrix
T s!t
Construction
ut*a RE PM
Agency Consultant
Co tracto
Secures Construction Permit
S
P
Prepares Construction Schedule
R/A
P
Perform Construction
P
Submittals/CDs and RFIs
S
R/A R
P
Review & Approve Invoices
P
Process Invoices
P
Inspection of Work
P
Supplemental Work/Change Orders
S
P/A S
P/A
Prepare Meeting Agendas/Minutes
P
Attend Project Meetings
S
P S
P
Develop Punch Lists
S
P R
Correct Punch List Items
R/A
P
0&M Manuals and Training
S
R/A
S/R
P
Final Inspection
P/A
P
Acceptance
P/A
Lighting/Mechanical As -Built
S
R/A
S/R
P
Commissioning
Startup Checklists
R
R/A
S/R
P
Functional Performance Test Procedures
R
R/A
S/R
P
Startup Documentation
R
R/A
S/R
P
Functional Performance Tests
R
R/A
S/R
P
Systems Manual R R/A S/R P
P = Prim-ary, 5 = S p ort; R - Rev'ew, A =FAPprova
SoCaIREN RM = So -a RE s Project Man ger
Agency -Enrolled Pub is Agency
SoCaIREN Gonsultan =Eng ee ing Cons I an on contract to oCaIREN
Con .a tor =Construction Firm
25D-36
Appendix
ATTACHMENT 2
STANDARD AGREEMENT
CONSULTANT AGREEMENT
CITY OF SANTA ANA
THIS AGREEMENT is made and entered into this day of , 201_ by and between
'a [insert type of business: sole ownership entity, LLP, etc], (hereinafter
"Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing
under the Constitution and laws of the State of California (hereinafter "City").
RECITALS
A. The City desires to retain a consultant having special skill and knowledge in the field of energy
efficiency lighting services.
B. Consultant represents that Consultant is able and willing to provide such services to the City.
C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable
in its field and that any services performed by Consultant under this Agreement will be performed
in compliance with such standards as may reasonably be expected from a professional consulting
firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms
and conditions hereinafter set forth, the parties agree as follows:
I. SCOPE OF SERVICES
Consultant shall perform those services as set forth in Exhibit A to this Agreement.
2. COMPENSATION
This project is funded by Southern California Edison (SCE) cash incentives and On Bill
Financing. By submitting a bid, the bidder agrees, if awarded the contract, to finance the cost of the
project and to be paid directly by SCE. If the final cost of the project exceeds the total of SCE payments,
the City shall pay the difference to the awarded contractor.
3. TERM
This Agreement shall commence on the date first written above and terminate on , 201X,
unless terminated earlier in accordance with Section 15, below. The term of this Agreement may be
extended upon a writing executed by the City Manager and the City Attorney.
4. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent
25D-37
contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to
create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise
discretion or control over the professional manner in which Consultant performs the services which are the
subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in
a manner consistent with all applicable standards and regulations governing such services. Consultant shall
pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes
relating to employees and shall be responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse,
or sublicense any and all copyrights, designs, and other intellectual property embodied in plans,
specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any
tangible medium of expression, including but not limited to, physical drawings or data magnetically or
otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under
this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that
City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares
under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any
and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents
& Data which were provided to Consultant by the City. City shall not be limited in any way in its use of
the Documents and Data at any time, provided that any such use not within the purposes intended by this
Agreement shall be at City's sole risk.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain and
shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial general
liability insurance naming the City, its officers, employees, agents, volunteers and
representatives as additional insured(s) and shall include, but not be limited to protection
against claims arising from bodily and personal injury, including death resulting therefrom
and damage to property, resulting from any act or occurrence arising out of Consultant's
operations in the performance of this Agreement, including, without limitation, acts
involving vehicles. The amounts of insurance shall be not less than the following: single
limit coverage applying to bodily and personal injury, including death resulting therefrom,
and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000
in the aggregate.
b. Business automobile liability insurance, or equivalent form, with a combined single limit
of not less than $1,000,000 per occurrence. Such insurance shall include coverage for
owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of
the Labor Code, Consultant, if Consultant has any employees, is required to be insured
against liability for worker's compensation or to undertake self-insurance. Prior to
commencing the performance of the work under this Agreement, Consultant agrees to
obtain and maintain any employer's liability insurance with limits not less than $1,000,000
per accident.
25D-38
d. If Consultant is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit of not
less than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Consultant pursuant
to this section:
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be famished to the City upon execution of
this Agreement and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be cancelled
or reduced in coverage or changed in any other material aspect, by
consultant, without thirty (30) days prior written notice to the City.
(iv) Consultant shall supply City with a fully executed additional insured
endorsement.
f. If Consultant fails or refuses to produce or maintain the insurance required by this section
or fails or refuses to furnish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to forthwith
terminate this Agreement. Such termination shall not affect Consultant's right to be paid
for its time and materials expended prior to notification of termination. Consultant waives
the right to receive compensation and agrees to indemnify the City for any work performed
prior to approval of insurance by the City.
7. INDENMFICATION
Consultant agrees to and shall indemnify and hold harmless the City, its officers, agents,
employees, consultants, special counsel, and representatives from liability: (1) for personal injury,
damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury,
including death, and claims for property damage, which may arise from the negligent operations of the
Consultant or its contractors, subcontractors, agents, employees, or other persons acting on their behalf
which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal
injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of
or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims
for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been
suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising
from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the
defense of the City, including fees and costs for special counsel to be selected by the City, regarding any
action by a third party challenging the validity of this Agreement, or asserting that personal injury,
damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises
by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions
with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent
Consultant's Services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to
the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the
negligence, recklessness, or willful misconduct of the Consultant.
25D-39
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees
against any and all liability, including costs, for infringement of any United States' letters patent,
trademark, or copyright infringement, including costs, contained in the work product or documents
provided by Consultant to the City pursuant to this Agreement.
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under this
Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred
under this Agreement and any services, expenditures, and disbursements charged to the City for a
minimum period of three (3) years, or for any longer period required by law, from the date of final payment
to Consultant under this Agreement. All such records and invoices shall be clearly identifiable.
Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of
such records and any other documents created pursuant to this Agreement during regular business hours.
Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this
Agreement for a period of three (3) years from the date of final payment to Consultant under this
Agreement.
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is
reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or
disclose such information except in the performance of this Agreement, and further agrees to exercise the
same degree of care it uses to protect its own information of like importance, but in no event less than
reasonable care. "Confidential Information" shall include all nonpublic information. Confidential
information includes not only written information, but also information transferred orally, visually,
electronically, or by other means. Confidential information disclosed to either party by any subsidiary
and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and
nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources;
(b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by
operation of law; or (e) is independently developed by the Consultant without reference to information
disclosed by the City.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified in Certifications,
Exhibit C, attached hereto and incorporated in this Agreement by reference.
12. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be
in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified
mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this
Section, to the following persons:
25D-40
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax 714- 647-6956
With courtesy copies to:
Exec. Director Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-)
P.O. Box 1988
Santa Ana, California 92702
Fax 714- 647-XXXX
City Attorney
City Attorney's Office
City of Santa Ana
20 Civic Center Plaza (M-29)
P.O. Box 1988
Santa Ana, California 92702
Fax 714-647-6515
To Consultant:
A party may change its address by giving notice in writing to the other party. Thereafter, any
communication shall be addressed and transmitted to the new address. If sent by mail, communication
shall be effective or deemed to have been given three (3) days after it has been deposited in the United
States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by
fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time
set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth
above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays
shall be excluded.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and Consultant,
and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict
between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail.
This Agreement may not be modified except by written instrument signed by the City and by an authorized
representative of Consultant. The parties agree that any terms or conditions of any purchase order or other
instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or
obligate Consultant or the City. Each party to this Agreement acknowledges that no representations,
inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting
on behalf of any party, which are not embodied herein.
25D-41
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written
consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior
written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the
City's ability to have any of the services which are the subject to this Agreement performed by City
personnel or by other consultants retained by City.
15. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of termination.
In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for
all services performed by Consultant prior to receipt of such notice of termination, subject to the following
conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver
to the City all work product completed as of such date, and in such case such work product
shall be the property of the City unless prohibited by law, and Consultant consents to the
City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
16. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual
orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the
recruitment, selection, training, utilization, promotion, termination or other employment related activities.
Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal,
state and local laws and regulations and as further specified in Certifications, Exhibit C, attached hereto
and incorporated in this Agreement by reference.
17. JURISDICTION - VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined
and governed by the laws of the State of California. Both parties further agree that Orange County,
California, shall be the venue for any action or proceeding that maybe brought or arise out of, in connection
with or by reason of this Agreement.
18. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits,
approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by
the laws and regulations of the United States, the State of California, the City of Santa Ana and all other
governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain
or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for
termination of this Agreement.
25D-42
19. MISCELLANEOUS PROVISIONS
a. Additional provisions, if any are identified as Additional Provisions, Exhibit D, attached
hereto and incorporated into this Agreement by reference.
b. Each undersigned represents and warrants that its signature herein below has the power,
authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify City fully, including reasonable costs and attorney's fees, for any
injuries or damages to City in the event that such authority or power is not, in fact, held by
the signatory or is withdrawn.
b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth
in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above
written.
ATTEST:
Maria D. Huizar
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
Name of Attorney
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
Name
Executive Director — (Agency)
CITY OF SANTA ANA
Raul Godinez II
City Manager
CONSULTANT:
(name)
(title)
Tax IDD
25D-43
EXHIBIT A
SCOPE OF SERVICES
25D-44
EXHIBIT B
FEE PROPOSAL, including hourly rates
25D-45
EXHIBIT C
CERTIFICATIONS
25D-46
APPENDIX
ATTACHMENT 3-1: NON -COLLUSION AFFIDAVIT
CERTIFICATIONS
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
ROSS ANNEX PARKING GARAGE ENERGY LIGHTING RETROFIT
RFP NO.: 18-070
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid
is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or
corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited
any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed with
any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any
manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the
BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to
secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all
statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid
price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not
pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent
thereof to effectuate a collusive or sham bid.
Note: The above Non -collusion Affidavit is part of the Proposal. Signing this Proposal on the signature portion thereof
shall also constitute signature of this Non -collusion Affidavit. BIDDERS are cautioned that making a false certification
may subject the certifier to criminal prosecution.
Signed
State of California
County of
Subscribed and sworn to (or affirmed) before me on this day of , 20, by proved
to me on the basis of satisfactory evidence to be the person(s) who appeared before me.
Notary Public Signature Notary Public Seal
25D-47
APPENDIX
ATTACHMENT 3-2: NON -LOBBYING CERTIFICATION
CERTIFICATIONS
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
ROSS ANNEX PARKING GARAGE ENERGY LIGHTING RETROFIT
RFP NO.: 18-070
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and
belief, that:
1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any federal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with
the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any federal contract, grant, loan, or cooperative agreement.
2. If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal
contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a "Disclosure
of Lobbying Activities".
This certification is a material representation of fact upon which reliance was placed when this transaction was made or
entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section
1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less
than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of
this certification be included in all lower fier subcontracts, which exceed $100,000 and that all such sub recipients shall certify
and disclose accordingly.
Signed and Printed Name:
Title
Date
25D-48
APPENDIX
ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION
CERTIFICATIONS
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
ROSS ANNEX PARKING GARAGE ENERGY LIGHTING RETROFIT
RFP NO.: 18-070
The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows:
The Consultant shall not discriminate against any employee or applicant for employment because of race,
color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants
are employed, and that employees are treated during employment without, regard to their race, color, religion,
sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading,
demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms
of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in
conspicuous places, available to employees and applicants for employment, notices to be provided setting
forth the provisions of this nondiscrimination clause.
2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the
Consultant, state that all qualified applicants will receive consideration for employment without regard to
race, color, religion, sex, or national origin.
3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective
bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union
or workers' representatives of the Consultant's commitments under this section, and shall post copies of the
notice in conspicuous places available to employees and applicants for employment.
4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the
rules, regulations, and relevant orders of the Secretary of Labor.
5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24,
1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit
access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for
purposes of investigation, to ascertain compliance with such rules, regulations, and orders.
6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with
any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole
or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted
construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24,
1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246
of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided
by law.
7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the
provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules,
regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of
September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the
25D-49
administering agency may direct as means of enforcing such provisions, including sanctions for
noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened
with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the
Consultant may request that the United States enter into such litigation to protect the interests of the United
States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended,
No discrimination shall be made in the employment of persons upon public works because of race, religious creed,
color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except
as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties
imposed for a violation of the Chapter.
Signed:
Title:
Firm:
Date:
25D-50
ADDITIONAL PROVISIONS
25D-51
MAYOR
Miguel A. Pulido
MAYOR PRO TEM
Michele Martinez
COUNCILMEMBERS
P. David Benavides
Vicente Sarmiento
Jose Solorio
Sal Tinajero
Juan Villages
August 16, 2018
CITY OF SANTA ANA
20 Civic Center Plaza • P.O. Box 1988
Santa Ana, California 92702
vmrvw.santaana.org
ADDENDUM NOA
CITY MANAGER
Raul Godinez II
CITY ATTORNEY
Sonia R. Carvalho
CLERK OF THE COUNCIL
Maria D. Huizar
RFP NO. 18-070
ENERGY LIGHTING RETROFIT AT THE ROSS ANNEX PARKING GARAGE
DATE DUE: AUGUST 20,2018,4:00 PM
QUESTIONS & ANSWERS
1. What percentage bid bond do we have to provide with the bid? Bid bond not required on this project.
2. Looking for any existing electrical plans and clarification on the location and number of emergency
fixtures in the scope. See attached
3. With regards to this project ENERGY RETROFIT SANTA ANA, would you be willing to entertain bids from
LED lighting suppliers that don't do labor and are LA based? Labor needs to be included, as the City does
not have resources to install.
4. We would like to submit luminaire equals for the above referenced project. The specifications have
included the details required for the luminaires, and we would like to propose another LOCAL
manufacturer in our equipment submittals, exceeding the performance of the referenced luminaires.
The purpose of this is to avoid unnecessary costs related to a sole sourced product with no
competition. The city does not to appear to have standardized on a manufacturer. Allowing a
substitute fixture along with supporting specification sheet may be proposed for consideration, the City
Engineering team will review the proposed alternate fixture selection and deem whether it is
acceptable.
ALL OTHER TERMS, CONDITIONS AND SPECIFICATION REMAIN UNCHANGED.
I acknowledge I have read this addendum:
Authorized Signature
Company Name
THIS NOTICE MUST BE SIGNED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS WITHOUT THIS FORM MAY BE CONSIDERED NON-RESPONSIVE.
SANTA ANA CITY COUNCIL
Miguel 0. Polido Mi ela Martinez Vicente Samdento Jose Solari. P. David Benavides Juan Villages Sal Tinajero
Mayor Mayor Pro Tem, Ward 2 Ward Ward Ward Ward
=ufd,9Da,rlaana.orq trimaNnezOsanta-ana oro vsannientolasanta�ana.ra dbenavides(dsantaanaom ivilleoas(,ilsantaana.am sbnaierolasantaaeaom
AGREEMENT FOR ENERGY LIGHTING RETROFIT OF THE
CITY OF SANTA ANA ROSS ANNEX PARKING GARAGE
THIS AGREEMENT is made and entered into this 20th day of November, 2018 by and between
MarketingPower, Inc. dba Energy Retrofit Co. ("Contractor"), and the City of Santa Ana, a charter
city and municipal corporation organized and existing under the Constitution and laws of the State
of California ("City").
RECITALS
A. On August 6, 2018, the City issued Request for Proposal No. 18-070, by which it
sought a contractor to provide and install advanced energy-efficient lighting
fixtures and controls at the Ross Annex Parking Garage.
B. Contractor submitted a responsive proposal that was selected by the City.
Contractor represents that it is able and willing to provide the services described in
the scope of work that was included in RFP No. 18-070.
C. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under this
Agreement will be performed in compliance with such standards as may reasonably
be expected from a professional contracting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Contractor shall perform the services that were described in the scope of work that was
included in RFP No. 18-070 and as more specifically delineated by Contractor's proposal (Option
A), which is attached as Exhibit A and incorporated in full.
2. COMPENSATION
a. Contractor agrees to accept as total payment for its services under this Agreement,
the rates and charges identified in Exhibit B. The total sum to be expended under
the term of this Agreement, including any extension periods, shall not exceed
$39,928. This sum is comprised of (1) the Contractor's estimated project cost of
$38,027 and (2) a 5% contingency in the amount of $1,901 for additional services
at the City's sole discretion.
b. Contractor agrees to accept partial payment for services under this Agreement
through the (1) "On -Bill Financing" Program and (2) Energy Management
Solutions Incentive that have been separately established and approved between the
City and Southern California Edison. The payment obligations established through
these means are intended to and shall survive expiration of this Agreement.
Page 1 of 8
Elt* 53
3. TERM
This Agreement shall commence on December 3, 2018, and terminate on March 29, 2019,
unless terminated earlier in accordance with Section 17. The term of the Agreement may be
extended for up to six months upon a writing executed by the City Manager and City Attorney.
4. PREVAILING WAGES
Contractor is aware of the requirements of California Labor Code Section 1720, et seq.,
and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq.,
("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the
performance of other requirements on "public works" and "maintenance" projects. If the services
being performed are part of an applicable "public works" or "maintenance" project, as defined by
the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to
fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the
City, its elected officials, officers, employees and agents free and harmless from any claim or
liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
5. INDEPENDENT CONTRATOR
Contractor shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer-employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Contractor
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Contractor shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Contractor shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Contractor represents and warrants that Contractor has the legal right to license any and all
Documents & Data. Contractor makes no such representation and warranty in regard to
Documents & Data which were provided to Contractor by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
Page 2 of 8
25D-54
INSURANCE
Prior to undertaking performance of work under this Agreement, Contractor shall maintain
and shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Contractor shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not be
limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any act
or occurrence arising out of Contractor's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts of
insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the City, its officers, employees, agents,
volunteers and representatives as additional insured(s); (b) be primary with respect
to insurance or self-insurance programs maintained by the City; and (c) contain
standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the California Labor Code,
Contractor, if Contractor has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to
commencing the performance of the work under this Agreement, Contractor agrees
to obtain and maintain any employer's liability insurance with limits not less than
$1,000,000 per accident.
d. If Contractor is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Contractor
pursuant to this section:
(i) Contractor shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be famished to the City upon execution of
this Agreement and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be cancelled
or reduced in coverage or changed in any other material aspect, by
Contractor, without thirty (30) days prior written notice to the City.
Page 3 of 8
25D-55
(iv) Contractor shall supply City with a fully executed additional insured
endorsement.
f. If Contractor fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to fiumish the City with required proof that insurance has
been procured and is in force and paid for, the City shall have the right, at the City's
election, to forthwith terminate this Agreement. Such termination shall not affect
Contractor's right to be paid for its time and materials expended prior to notification
of termination. Contractor waives the right to receive compensation and agrees to
indemnify the City for any work performed prior to approval of insurance by the
City.
8. INDEMNIFICATION
Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, consultants, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Contractor or its subcontractors, agents, employees, or other persons
acting on their behalf which relates to the services described in section 1 of this Agreement; and
(2) from any claim that personal injury, damages, just compensation, restitution, judicial or
equitable relief is due by reason of the terms of or effects arising from this Agreement. This
indemnity and hold harmless agreement applies to all claims for damages, just compensation,
restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the
events referred to in this Section or by reason of the terms of, or effects, arising from this
Agreement. Contractor further agrees to indemnify, hold harmless, and pay all costs for the
defense of the City, including fees and costs for special counsel to be selected by the City,
regarding any action by a third party challenging the validity of this Agreement, or asserting that
personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal
or property rights arises by reason of the terms of, or effects arising from this Agreement. City
may make all reasonable decisions with respect to its representation in any legal proceeding.
Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code
Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section
2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of Contractor.
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Contractor shall defend, indemnify and hold harmless the City, its officers, agents,
representatives, and employees against any and all liability, including costs, and attorney's fees,
for infringement of any United States' letters patent, trademark, or copyright contained in the work
product or documents provided by Contractor to the City pursuant to this Agreement.
Page 4 of 8
25D-56
10. RECORDS
Contractor shall keep records and invoices in connection with the work to be performed
under this Agreement. Contractor shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Contractor under this Agreement. All such records and
invoices shall be clearly identifiable. Contractor shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Contractor under this Agreement.
11. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Contractor agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Contractor without reference to information disclosed by the
City.
12. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interest and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
13. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
fust class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
Page 5 of 8
25D-57
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax 714- 647-6956
Executive Director
Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, CA 92702
Fax 714-647-5635
To Contractor: Energy Retrofit Co.
27363 Via Industria
Temecula, CA 92590
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
timeframes, weekends, federal, state, County or City holidays shall be excluded.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral
or written, between the parties. In the event of a conflict between the terms of this Agreement and
any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be
modified except by written instrument signed by the City and by an authorized representative of
Contractor. The parties agree that any terms or conditions of any purchase order or other
instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not
bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by any
party, or anyone acting on behalf of any party, which are not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other contractors retained by City.
Page 6 of 8
25D-58
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Contractor shall be entitled to receive compensation for all services
performed by Contractor prior to receipt of such notice of termination, subject to the following
conditions:
a. As a condition of such payment, the Executive Director may require Contractor to
deliver to the City all work product completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Contractor consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
18. NON-DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, relation, sex, marital status,
sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law, in the recruitment, selection, training, utilization, promotion, termination or other
employment related activities or in connection with any activities under this Agreement.
Contractor aff=s that it is an equal opportunity employer and shall comply with all applicable
federal, state and local laws and regulations.
19. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
20. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
Page 7 of 8
25D-59
Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
21. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By:��
fj�hn M. Funk
Assistant City Attorney
RECOMMENDED FOR APPROVAL
Fuad S. Sweiss, PE, PLS
Executive Director
Public Works Agency
CITY OF SANTA ANA
RAUL GODINEZ II
City Manager
CONTRACTOR
Name:
Title:
FOR APPROVAL
Kathryn Downs, CPA
Executive Director
Finance and Management Services Agency
Page 8 of 8
25D-60
EXHIBIT A
0 r
11"ENERGY
RETROFIT CO.
Sao:o) Errryy Sarin) Manef
25D-61
Table of Contents
I. Cover Letter and Company Overview......................:..........................................................2
It. Important Company Facts...................................................................................................3
III. Agreement Statement .......... ..........................................................................................:3
IV. understanding' of Need..............................................:.........................................................3
V. Profile of Services (Firm and Team Experience).......................................................:.......4
A. Audit Services, .. ........................ rr..r,rrr...r.r..r.r..r...r..r....r.r..rr..,.....r..r.......................................4
Br
Lighting Design .....r.. ... .....r............r..r.r..r.............r.........r...r...........r..r..r..r......rrrrrr............................5
C.
Installation. r.r........r.r......rrr.r..........r...rr......r....r..r..................................... r..r....r....................,...........6
D.
ManagementofUtilityincentives.r...r..r..r.......r..rr.........r.......r...............r..rr..r..r................................7
E.
System Maintenance ......rr....r...r.......rr.r...rr..........r....rr.r..r...............rr.rr.rr..r...r..rr.............................7
VI.
Key Executives & Technical Staff........................................................:.................:....:.......6
A.
Chris Kirehwehm, President ...r...rrr..rr.........................r..r..r..,r..............................
................8
B.
Erica Inderwlck, Senior Vice President r..r..................r.r........r.r......r....r....r......r...............................8
Cr
Matt Klrchwehm, Operations &.Sales Support er.r..r..r........r......,....r.........r.......................................8
Dr
Craig Kilby, VP of Sales, Business Development .r....r...r........r.....:..r........rr....................................a
E.
Ben Van Etter, Senior Project Manager— Northern California;.,.r...............r.r................................9
F.
Ray Walker, Senior Project Manager— Southern California .rrr..........rr...r......r
......................I...I...A
VII. Safety
...................................................................................................:.......,.........................9
VIII. Awards
..................................................................................................................................9
IX.._RelevantPloject Experlence..............w.s s ................_. Error!_ Bookmark not defined.0
X. Project Case Studies.................................................:......................................................111..
XI. Schedule ....................................................................................................................115
XII, References........................................................................................................................115
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25D-62
I. Cover Letter and Company Overview
Attached you will Lind our bid and submittal package for your RFP No. 18.070 Ross Annex Parking Garage
Energy Lighting Retrofit project.
Since 2008, Energy Retrofit Cc ('.EW). has provided design, engineering, construction, and maintenance of
fighting systems for commercial, institutional, industrial, municipal, agricultural, health care, educational, and
food and beverage processing faclilfles. ERC is a memberof the DLC Energy Consortium end US Green
Building Counsel and is a licensed California Electrical and General contractor, We are also California Title 24
Acceptance Testing Certified.
We take pride in our reputation for providing quality work and service. We have installed projects for over
10,000 different customers throughout the state of California, Our highly trained and skilled staff operates as a
team: from Job-dedioated Project Managers, Estimators, and construction crews, to Certified Energy Managers,
LEER Professionals, Title 24 Certified Inspectors.. Our technicians are company employees, not subcontractors
— assuring that you will receive the very highest level of quality and control on yourJob. We are driven to provide
our customers with lighting solutions that optimize energy savings at the very lowest possible -cost
Our business philosophy promotes quality, honesty, value and teamwork, We create a proven team approach
throughout the design and construction process on every project. Our experience has demonstrated thatthis
process Increases eommunicatlon and improves productivity and quality of construction, while saving our
customers both time and money.
ERC prides Itself on the numerous awards that It has received from CalffomWs top utility companies, and we
are proud of our top-rated safety program, and our industry-leading sustainabliity Initiatives.
Selecting a qualified lighting services contractor Is an important decision for any customer, since the project
they produce will be in service for years to come, As you evaluate potential contractors, you may begin to think
that all firms are the same,. Weare confident that if. you look closely you wlll.conclude that ERC Is the most
qualified, while also offering the very best pricing In the Industry.
Sincerely,
Chris Klrchwehm
President
Marketing Power Inc dba Energy Retrofit Co.
Business Entity: S Corp
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25D-63
Ii. Important Company Facts
Legal Name & Address
Marketing Power Inc. dba Energy Retrofit Cc (ERC)
27363 Via Industria
Temecula, CA 92592
Contractor Licensing
California — Class C110 (Electrical) and Class B (General)
License #924719, Expiration. 2019
Insurance Coverage
Umbrella Liability
Umbrella Liability
General Liability
General Liability
Workers Compensation
Automobile Liability
Bonding Ability
Individual Project
Total Bonding Capacity
$5,000,000 (Each Occurrence)
$5,000,000 (Aggregate)
$1,000,000 (Each Occurrence)
$2,000,000 (Aggregate)
$1,000;000
$1,000,000
$25,000,000
$100,000,000
Certifications
California Certified Lighting Acceptance Technician —TC -A813924
LEED AP ID&C
Small Business ELBE / SLBE — Supplier No.1792774
Lighting Design AG132 Experienced
._Souihem Californ(a Edison Midstream SuppiierApproved, Registered Trade Professional
Pacific Gas & Electric—Midstream Supplier Approved, Registered Trade Professional
San Diego Gas & Electric—Registered Trade Professional
III. Agreement Statement
We concur with all provisions as contained in the standard agreement attached.
IV. Understanding of Need
See attached Scope of Work Letter in Exhibit A
^EmERGY REnmm C.
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2501-64
V. Profile of Services — Firm and Team Experience
Most facilities have lighting systems that were Installed based predominately on 'lowest upfront costs" versus
1118 -cycle costs." While this might help make a building fess expensive to build, these systems are generally
very inefficient and expensive to operate, Over time, many facilities have upgraded their lighting systems to
newer, more efficient systems that, at one time, featured the latest and greatest fluorescent lighting technology.
These systems offered energy saving Improlvements overlhe old system, but they still had a relatively short
rated life and required expensive maintenance.
The greatnews is that Ilghting technology has advanced rapidly in the past few years, New solid-state LED
fighting, together with innovative sensors and controls, make for a no-brdiner improvement at almost every
facility. Dramatic product price drops combined with extreme advances in Industry technology allow most
facilities to find a lighting solution that actually for itself. The economics of a new LED lighting solution has
reached the point where walling for further advancements actually decreases the potential lifetime savings, The
biggestohallenge for most customers is navigating all of the possible solutions to find the best lighting system
fortheirfacllity, Making an Incorrect decision can lead to sacrificed light levels or low•qualitylights that were
cheap to purchase, but expensive to maintain in the long nm.
With over 10;000 projects under our bah, we know fighting —thaPs all we do, Our award-winning team can
analyze your facility and prepare a:proposal that will give you a state4-the-art lighting system that Is designed
for maximized energy savings, the absolute longest life, and improvedlIghting levels for your facility, Our step-
by-step process for reaching this goal Is described below.
A. Audit Services
The service we provide frequently begins with an energy audit of the facility. This service. includes the
following:
• One of our experienced lighting auditors visits the site and conducts a physical inspection of the facility.
The accuracy.and compfatenessofthe.infonnation.collected during this phase is crucial to assist our
design team in developing accurate energy calculations and scope of work.
• The facility type and utility program may determine specific auditing guidelines, but Inmost cases the
following information is collected during the audit phase:
o Itemized counts of all existing fixture types and wattages
o Pictures of each fixture and lamp types for existing fixtures
o Equipment requirements for safe Installation (ladders, lifts, etc.)
o Electrical company, current kWh rate, and demand charges
o Existing lighting controls, dimming, and emergency backup systems
o Current and projected operating hours for each area to be upgraded
o Any additional pertinent information noticed during the audft— this may vary from building to
building
• Finally, our auditors will consult with representatives from the facility to determine the cilenfs goals and
expectations, We. will educate the client on diverse options and capabilities of the latest in LED Lighting
technology.
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8, Lighting Design
Ourcompany offers lighting design services forevery project. This step of the process is critical and
features the following;
• Our design team will thoroughly review the information collected by our auditor so that we can better
understand the existing lighting system,
• Upon review, we will prepare a proposal to provide the client with a detailed financial analysis and our
recommended LIED lighting & controls to be installed.
Our team will design one or more options based on the following general guide0nes and/or goals for
each facility;
o Match or improve current light quality and output
o Specify LED retrofit kits where possible and new LED fixtures when retrofit kits are not the
desired option.
o if operating hours are extremely low, or the fixture cannot economically be replaced with a new
fixture or retrofit kit, we will typically specify 'Type A° TLED lamps with new ballasts.
Our process includes design of the proper lighting controls
technology. This step is frequentlyoverlooked by many
competitors, but it has been shown that when properly designed
and Installed, lighting controls can reduce buildings' energy use
by an additional 24.38%. Our process Includes the use of
occupancy, daylight, and dimming controls when appropriate.
We have our own in-house CALTCP certified Acceptance
Technician to ensure that the system complles with state or
localenergy codes,
if customer has specific -Illumination standards that must be met, we have in-house ability todesign a
system based upon accurate photometric predictions for light levels.
o ERC's certified lighting designerufilizes AGI32 Lighting Software, the industrystandard for
accurately calculating both interior
and-extedoriightieveis,
o The customers existing lighting
fixture schedule along with CAD
drawings are collected, and the
Information is then input Into the
AGI32 software, The software
allows our designer to simulate the
new illumination levels with the
proposed LED fixture.
Our designer can then select the
appropriate LED fixture that
produces the Customer's required foot candle measurements,
• Value Engineering is a key componentof our process. We believe there Is always great opportunity In
the LED lighting to Identify materials and construction techniques to reduce project cost without
compromising the quality, -aesthetics, or reliability of the new LED system. Our design team works
ENFRGY REMUFrr CQ.
25D-66
closely with purchasing to ensure we are recommending the most efficient LED lighting technology from
proven suppliers.
Prior to completion, aur design team will review the final proposal to ensure that the following details
have been clearly articulated;
o Total project cost for a lum•key° LED upgrade.
o Utllily company rebates and incentive amount where applicable.
o Existing and New fixtures wattages, and annual energy costs.
o Annual energy & maintenance savings calculations for each individual fixture type and fixture
location throughout the facility.
o Return on Investment (ROI), as an annual return on capital Invested.
o Lighting Service Agreement (LSA) payment and cashilow calculations.
• A meeting will be scheduled to review the final proposal (a), and adjustments can be made to complete
the orient's project requirements and objectives.
C. Installation
We always offer a turnkey installation process with every project. With over 10,000 projects Installed to
date, we know how to safely Install a project In every type of selling. Ourgoal Is always to Install the project
Without the customer ever knowing we were even there. Our process for Installation Includes the following:
o Pre-Installaton Process
• Upon receipt of the Notice to Proceed from the customer,. we will hold a planning meeting to ensure that
the project is set up for success right from the start. This planning meeting will include final notes from
the audit, information gathered from the customer, for example - best time to perform work, where
materials can be stored, building priority, rules for working at the facility, etc.
• The fixtures Will be ordered, and our plan will be clearly communicated to the site contact We will send
several emalls detailing when the fixtures are expected, when we plan to install, where we Vi1I be
starting, etc.
o installation Process
• Our technicians will work inteams-of two to. four per team...Eac4.team will
make sure that all fixtures and sensors are operational prior to leaving the
room. Our techniciansare-companyemployees and not subcontractors;
• The work will be performed during off shift hours at whatever time Is best fi
the customer,
• The crew will clean as they go and It will be their plan to leave each room
without evidence of having been in the space. They are detailed and
thorough in their cleaning of the space prior to moving on to the next room!
• The Interior areas will all be completed before starting the Exterior fixtures.
o Post- installation
• After the Installation has been completed, we will ask the customer to conduct a post installation
verification walk with the lead supervisor. During this time, both the customer and ERC representative
can Identify whether or not a punch list is required andlor if the project can be signed off as complete. if
a punch list Is required, our team will work diligently to complete these action Items and report back to
the customer once they have been wrapped up.
7' EmERSY iETgI7}Tr CO.
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2501-67
• After all punch work Is complete, our Supervisor will provide a detailed hands -en Training Session for
the customer so that everyone understands how the system works, and how to modify settings on the
Sensor Controls.
• Our Supervisor wilt also leave behind copies of warranty and Installation instructions for each of the
different fixtures and sensors that have been Installed on the project.
D. Management of Utility Incentives
ERC Is a registered Trade Professional with each of California's Utility companies and has dedicated
personnel on staff to manage the various utility rebate and Incentive programs that are available throughout
the state. ERC. is familiar with such programs and the rules and requirements for each —this Is critical as
these program roles are constantly changing and can dramatically affect the rebate that is obtained (or lost)
for a given project. Our team will work closely with the utility company to review all product details, such as
verifying that all products comply with the appropriate.qualifying list (DLC, Energy Star, PAL, etc.) for the
rebate program In the area, We will also ensure the rebate paperwork is collected and tilled out properly and
that submittals are made in a timely manner.
In addition to the local rebate and incentive programs, ERC has a dedicated staff that Is available for On -Bill
Financing processing. This includes, but Is not limited to, completing the OBF applications and OBF
supplemental worksheets, having knowledge of customer eligibility, understanding loan limits and terms,
and most importantly — knowing how to navigate the utility company process for these OF loans.
ERC Is the recognized leader In California for knowledge of rebates, incentives, and OBF loans, This
knowledge is critical as it can lead to 'found money"for projects, where no rebate was thought to exist.
Equally important, the expertise is critical to ensuring that every customer receives the full rebate that is
available for alighting project being planned.
E. System Maintenance
We provide warranty service for every project we install, and our team is always ready to provide this
service should a client find that a fixture has failed, We typically provide 48-hour service for these warranty
issues. We can also provide a quote for a plan that features an extended warranty -for any customer that
... prefers to.never have to worry about lighting maintenance In..the future.. This approach allows the customer
to focus on the more pressing areas of their business, while we ensure their lights are always working,
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VI. Key Executives & Technical Staff
A. Chris Kirchwehm, President
Bachelor of Arts, UC Irvine
American Lighting —VP Sales &.Marketing 2003.2008
Energy Retrofit Co. 2008 -Present
a President andPdncipai
o Overseas all aspects of sales and operations
o Responsible for lighting retrofit projects In excess of $30M
o Intimate knowledge of CPUC guidelines for energy projects and all CA incentive programs
o Actively maintains relationships with wide variety of manufacturers for CA utility qualified
LER products
o Maintains product standards for ERC In compliance with Title 24,.DLC, Lighting Facts and
Energy Star requirements
B. Erica Inderwick, Senior Vice President
Bachelorof Science, Azusa Pacific
American Lighting — VP Operations 2001.2018
Energy Retrofit Co. 2015 -Present
o Senior Vice President
o Responsible for complying with all udiity program requirements
o Ensure compliance with all safety and installation requirements
o Provide customer interface for Job scheduling, warranty Issues and general customer
satisfaction
o Maintains a clear understanding of prevailing wage requirements in accordance with 2015
CA DIR standards
o Manage rebate process and ensure highest possible rebate is obtained
C. Matt Kirchwehm, Operations & Sales Support
• MBA, University of Phoenix _.......
.
Bachelorof Arts, Business, UCSD
• CoStar Commercial Real Estate
• Energy Retrofit Co. 2008 -Present
o Operations & Sales Support
o LEED Green Associate
o Title 24 Certified ATT
o Works with suppliers and customers to ensure all technical requirements are met
D. Craig Kilby, VP of Sales, Business Development
Bachelor of Science, Electrical Engineering =Virginia Tech
25 Years Sales & Management Experience -10 Years In F1000 Companies
Energy Retrofit Co. 2011 -Present
o Manage Sales Team of 12.15 Outside Sales Reps
o Intimate knowledge of Lighting Applications & Custom Solution Development
o Responsible for Sales Enablement, Training, and Sales Processes
o Manage eCommerce Operation
O ENEasy RE;ns 3RT Com.
25D-69
E. Ben Van Etten, Senior Project Manager- Northern California
American Lighting, VP Operations 2001.2008
o Responsible for all crews and all large projects
City of Bakersfield, Lead Electrical Tech 2009.2017
o Led effortto Install 15,0DO City Street Lights
Energy Retrofit Co. 2017 -Present
o Certified Journeyman Electrician
o Leads & supendse large scale projects with focus on Schools & Government jobs
o Extremely familiar with all aspects of electrical wiring and electrical code requirements
o Extensive experience with Public Works and Government code projects
F. Ray Walker, Senior -Project Manager— Southern California
Energy Retrofit Co, 2008 -Present
o Certified Journeyman Electrician
o Leads and supervises large scale projects
o Extremely familiar with all aspects of electrical wiring and electrical code requirements
o Extensive experience working on public works projects specifically K-12 and higher
education facilities including IDSA Inspections
o Familiar with all types of lighting applications
VII. Safety
ERG's staff are fullytralned in all aspects of safety principles. The company has implemented an Injury Illness
Prevention Plan (IIPP) concerning daily work activities and potential hazards for all company employees. The
corporate:IIPP manual provides 811 employees with.detalled descriptions of typical scopes of work, instructions
to safely carry out each task associated with individual work assignments, and preventive measures necessary
to complete the work assignments.in a. productive and safe manner.
Safety for Its employees is one of ERG's sore concerns. With a comprehensive and detailed safety plan(IIPP),
job -site safety meetings, a policy of rewarding employees for continued safety training and our requirement that
all core foremen receive 30 hours of OSHA training, ERVs.safety policies are realized from the top down. ERC
Is proud of its current EMR rate of .76.
VIII. Awards
The company has a long and proud history of success in California. ERC has received numerous awards from
California's top Utility Companies. A partial list of these awards Includes the following:
• Southern California Edison:
0 V Place — Highest kWh and kW Energy Savings Contractor
o Greatest Number of Controls Installed
• Pacific Gas & Electric:
o Top Performer — Total _kW & kWh Savings—Area 2
o Top Performer — Total M&kWh Savings— Large Commercial Office
o Top Performer— Total kW & kWh Savings — Fabricatlon
o Outstanding Achievement—Total kW & kWh Savings - Overall PGE Territory
o Outstanding Achievement — Total kW & kWh Savings — Areas 1, 5, & 6
o Outstanding Achievement — Total kW & kWh Savings — Fabricatlon
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2501-70
IX. Relevant Project Experience
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2501-71
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Commonwealth Audi
Canon USA
Poway USD
Meroadel of San Diego
General Atomics
San Lorenzo USD
Lqxus Escondido
Under Armour
San Bruno USD
Kearney Mesa Acura
FedEx
Rialto USD
Newport Beach Lexus
CBRE
Pajaro USD
Penske Aut
INne Company
Jones Lang LaSalle
Robert Half International
Orangewood Elementary
Edison Middle School
Calvin Christian School
�Gloy R 1Nv&,vQN10l
California Highway Patrol
Buena Park Library
Lockheed Martin
St Joseph High School
Anaheim Convention Center
Trane Corporation
Escondido Christian
Cit of Temecula
Sierra Pacific Properties
Frito-Lay
Penske Automotive
MarIn.Countyfligh School
Foothills Christian High School
Saint Joseph Academy
7 '
Hyatt Aventine
Oakland Airport Hilton
Trader Joe's
Christ Lutheran Elementary
Palm Springs Marriott
Poll Development
DoverElementery
Sacramento Double Tree by Hilton
Electrolux
Sierra Charter
Wyndham.— Irvine
Goodyear
Richland USD
Hilton Arden West
General Mills
Bishop O'Dowd High School
Y alrCenterMall
Hitachi
Sutter Home
Quaker Oats
River Delta USD
Bellermine College Prep
Coleman University
HOSP ITALS,,&NEALTROAR
Scripps Health
Sharp Community Medical Group
Del Monte
Santa Sophia School
Abbott Laboratories
Hitachi
Son Bruno USD
Or Leads Dentist
ING
Pottery Barn
San Diego Zoo
Cottonwood Charter
Coast USD
River Delta USD
10ITM
Solana Beach Presbyterian
Sunbelt Parking Lot
North San Diego Association of
Durham USD
West Pointe Shopping M411
Realtors
KIPP College Prep
River View
Sperry Commercial
Santa Rosa Junior College
Winepress
Wilsons Creek Winery
UCSF Neurosclances-Instituts-
..RaInIn Instrumental
Nanosys Inc.
Oak Manor Elementary
Rabobank
Huntie-iindustries
Loney College
Fitness
itnoss Evolution
Atlantic Power Corp
Antelope Valley School District
World Gym
Pqperwork Industries
University of Phoenix
Storage West
I - I
American Sports Center
Del Mar Pines
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2501-71
10
X. Project Case Studles
Poway Unified School District
37Y6 Annual Energy Savings
PROJECT DESCRIPTION
This project was installed for the Poway Unified School District in Poway, California from 2014.2016. ERC worked
as a subcontractor for Barnham Construction and together the companies won a bid RFP that was valued at $1.6M.
The project featured funding from California Prop 39, as well as significant rebates from SDG&E:
SCOPE OF WORK
Prooect Images
✓ Designed and Installed new LED lighting fortwo elementary and two high schools in the PUSD.
✓ The retrofit solution included the replacement of all HID and Fluorescent technology with LED.
✓ CREE LED troffer fixtures. CREE 81 -Level wall packs, LED Can retrofit kits, LED Type A Tubes with new
ballasts, and CREE Area Lights.
✓ Installation of low voltage 0.10V dimming controls in all classrooms and offices.
. _Overall redtictlon of 3i% Iq energy use... _
✓ Overall project cost= $11.15M.
PROJECT CHALLENGES 8 SOLUTIONS
✓ The. District stated it was Important that the now dimming controls teohnology.be easy to use by the school
room teachers and the school staff.
✓ Our Team designed a Lighting Controls Solution that Included occupancy sensors, controls, and dimming
technology that were easy to use by the staff. ERC offered a.commissioning process which featured both
training for the staff as well as system Setup In each room.
✓ Low Voltage 0.10V dimming controls were designed to ensure that dimming circuit #1.controlled the two
fixtures directly in front of the classroom projector screen, whereas the balance of the futures in the
classroom were controlled by dimming circuit #2.
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25D-72
11
UTC Aerospace
55% Annual Energy Savings
PROJECT DESCRIPTION
UTC Aerospace awarded a deslgn-build contract to Install new LED lighting to improve safety In the °high traffic"
areas surrounding the -exterior areas on their 18 -acre Riverside campus. Because of the dramatic improvement In
exterior llght{ng, UTC management requested that ERC perform additional upgrades in critical interior work
environments, including the Airbus airplanes assembly building.
Project Images
SCOPE OF WORK
✓ Designed & installed new LED lighting throughout the campus.
✓ The retrofit exterior solution included the replacement of all High -Pressure Sodium fighting with LED
✓ Lighting design software (AGI32) was used to ensure that new fighting would be significantly improved in all
areas
• New LED High Day fixtures were Installed to replace T5 Fluorescent in the Airbus assembly building
✓ Overall reduction of 55% in energy use.
✓ Total project cost = $550,000 (additional work ongoing)
PROJECT CHALLENGES A SOLUTIONS
The outdated High -Pressure Sodium lighting offered poor tight quality and coverage. UTC management had
deemed the roadways on the property to be -unsafe for employees.
✓ New LED Area lights, Flood lights, and Wall packs were installed throughout the campus dramatically
Improving light output and coverage, Improving overall visibility and safety.
✓ Our Team designed a High Bay LED solution for the Airbus assembly area to both improve light levels and
Incorporate 0.10V dimming technology to allow the assembly technicians to dim the lighting during a
process that.requirea the use of lasers to guide them when assembling critical components of the aircraft.
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25D-73
12
Aromas - San Juan Schools
65% Energy Reduction
PROJECT DESCRIPTION
The Aromas / San Juan Unified School District posted a competitive-bld, Request For Proposal for a lighting upgrade
project to be performed at schools in their district, The bids were reviewed by the District and the contract was
awarded to ERC. The project was completed ahead of schedule, under budget, and with no change orders, The
project featured rebates that weremanaged by ERC,. and Prop 99 funding as well,
Project Images
SCOPE OF WORK
✓ The project featured over 1 300 new LED fixtures for the interior areas of two schools.
✓ The project also featured extensive use of motion controls for all the lights on the project.
✓ The project was installed during the school year, while school was in session..
✓
Overall.project cost= $215K.
CUSTOMER TESTIMONIAL
"I am writing to recommend Energy Retrofit Company for any electrical Installation that you might have,
Their crew was nothing but professlona/ and courteous. The team was on time, worked clean and would
work around any events that we had going on at the school. l have no doubt Energy Retrofit Company
would be a value to any organization that would choose to use them. I give my highest recommendation.
If 1 can provide any further assistance, do not hesitate to contact me." - Daniel Carrillo
'ENEROY RErROFM GGA.
25D-74
13
Anaheim Convention Center
$360,347Annuai Energy Savings
PROJECT DESCRIPTION
Anaheim Convention center awarded Energy Retrofit Co. a contract toseplace their outdated T12 Fluorescent HO
fixtures. After the initial contract was completed, the facilities staff requested ERC to design -build additional work to
complete the exterior lighting, office lighting, andparking garage lighting. The additional lighting work was done as e
"change order" to the Initlai contract and was paid for using a combination of U.S, Department of Energy's Energy
Efficiency and Conservation Block Grant.(EECBG) Program and Anaheim Utility Rebates.
Protect images
SCOPE OF WORK
✓ Replaced over 2000 T12 fluorescent fixtures with new low wattage fixtures with bl-level occupancy controls
In the parking garage.
✓ Retrofitted all interior office lighting and all common areas with new tow watta9e system.
✓ Energy savings exceeded, $360K per year.
✓ Overall project cost = $785K,
PROJECT CHALLENGES & SOLUTIONS
The cofiVention center and parking garege were extremely busy— operating 24 hours per day, everyday of
the year, with no down time for an installation to be scheduled.
✓ The ERC installation team worked closely with facilities management to coordinate product delivery and
Installation between convention. center event dates;
✓ The ERC Installation team worked double shifts to ensure that all 2,000+ convention center hall fixtures
were safely installed In under 45 days, with no Impact to the center's schedule of events.
ENERGY REfROST Cra.
25D-75
14
XI. Schedule
Our Company will work closely with the City of Santa Ana to ensure the project is completed on or ahead of schedule.
We have Installed similar projects for other public agencies and have had tremendous success with ineeting Customer
expectations for project Completion, The initial plan for project scheduling Is shown below (dates will change, based
upon approvals from the City). Our current workload and backlog allow for us to Accept this project and have a
dedicated Project Manager and Electrical Supervisor to oversee the onsite crew,
XII, References
Anaheim Convention Center
• Kelli Tunnicliff, Purchasing Director, 562.209.0037
City of Temecula
• Bruce Wedeking, Faolllty Maintenance Superintendent, 951-699.1403
City of Roseville
• Charles Aycock, EIM Systems Coordinator, 916.746.1836
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25D-76
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Project Activity
Milestone Date
Award of Contract/ Notice to Proceed NTP
September 4, 2018
OrderMaterlals
September 4, 2018
SltePre oration and Pre -Ins ectlons
Se ten*er23,2019
8e Inlnstallation
September 25,2018
Complete Installation
October 5, 2018
Commissioning/ Punchwork
October 6, 2018
Project Complete
October i3 2018
XII, References
Anaheim Convention Center
• Kelli Tunnicliff, Purchasing Director, 562.209.0037
City of Temecula
• Bruce Wedeking, Faolllty Maintenance Superintendent, 951-699.1403
City of Roseville
• Charles Aycock, EIM Systems Coordinator, 916.746.1836
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25D-76
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ENERGY
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City of Santa Ana Public Works
Attn: John Aguilar/ Christy Kindig
714-647-5008
Scope of Work — Ross Annex Parking Garage
Option A (Skyler Parking Garage Fixture 40W) - $36,986.50
Estimated SCE Midstream Rebate - $1,040 (not Included In project cost)
RE T'R13 T C®.
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Based on the review of this project, Option A includes the requested Skyler Parking Garage Fixture
40W with. Integrated smart sensor.
• The base bid Includes removing and recycling all parking garage fixtures and Installing new
Skyler Parking Garage Fixtures.
• Twelve fixtures will be added to the overall total, which includes all new wiring and j boxes.
• Per Title 24 requirements, occupancy sensors will be commissioned on all Skyler Fixtures.
• Title 24 -certification forms MRCC-LTI will be followed and engineered by a CALTCP
Technician for this project.
Option B (J21Park 5 Parking Garage Fixture 33W) • $21,367.40
Estimated SCE MidstPeam Rebate - $780 (not Included In project cost)
Based on the review of this project, Option B Includes the 121Park 5 Fixture 33W with Integrated
sensor.
• The base bid Includes removing and recycling all parking garage fixtures and installing new
J2 IPark 5 fixtures.
• Twelve fixtures will be added to the overall total, which Includes all new wiring and) boxes.
• Per Title 24 requirements, occupancy sensors will be commissioned on all J2 Fixtures.
• Title 24 certification forms NRCC-LTI will be followed and engineered by a CALTCP
Technician for this prosect.
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OVERVIEW
SKYLER LED lighting system which automatically
adjusts preset Illuminance of each LED light
through detecting the illuminance around
each light can reduce electricity consumption up
to averagely 75% compared to fluorescent lights.
In addition, SKYLER LED lighting
system doesn't need to have any additional
equipment separately for the network
communication and all the functions of SKYLER
LED lighting system can be easily controlled by
only remote control SKYLER provides without
experts' help.
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LaTEs
PROJECT NAME.
CATALOG NO
FIXTURE SCNEUULE
COMMENTS.
FEATURE & SPECIFICATION
• Occupancy& Daylight Sensor
• Network communication by infrared without
additional devices
• Easy replacement by retrofit Installation
• Maximum brightness with minimal Unified
Glare Rating(UGR)
• Lighting product MADE IN KOREA
• Life to 70% lumen maintenance -50,000 hours
• 5 -Year Limited Warranty
• Remarkable energy saving -70%
• Input Voltage: AC 10012M, 50/60Ha
• Power Consumption: 40W
Beam Angle 13W
• Operating Temperature: -20`40'C/•4 -122'F
Weight 7.5 lb
• Without Sensor (optional)
DIMENSION - ------ ---14kTM---- - - MOUNTING DATA
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25D-79
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ItM) (LNVWJ _(RAJ,,1, LVOLTAGE(V) BANGLE !l, COLOR (K)
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�� SKT JK LLO SK'' '`40
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E65'.(I PWM ID
DIMENSION - ------ ---14kTM---- - - MOUNTING DATA
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25D-79
INTRODUCTION
The iPaRK 5T11 luminaire Is a lighting fixture designed to
replace HID and Fluorescent products in stairwell and parking
garage lighting applications. The iPaRK 5m features provide
highly efficient low glare lighting, extreme power savings, along
With low installation and maintenance costs. The sleek profile,
flexible design features, and simple mounting process make
the iPaRK 5T' a perfect choice for engineers, contractors, and
end users.
ALUMINUM CONSTRUCTION
Extremely robust extruded aluminum core optical mounting
platform and heat sink also provides structural rigidity and
allows precision placement of critical optical components for
wide throw optics. Sheet aluminum die formed housing gives
open access for easy installation to facility structure as well as
core optical and lens fixation. Die formed tool -less sensor
mounting and access panel.
LOW GLARE VOLUMETRIC OPTICS
The iPaRK 5TM' optical assembly consists of highly reflective
specular aluminum die formed reflector along with semi -diffuse
highly efficient PMMA Injection molded lens. Light distribution
is optimized to achieve high angle brightness on walls and
between vehicles while maintaining visual comfort. For higher
ceiling applications, downward throw optics are available.
Contact manufacturer for availability.
MOUNTING
Unimol' Universal Mounting Bracket Included, to make
installation simple and efficient. The UnimoT" is suitable for
surface mounting on or off of electrical junction boxes or
pendent mounting from conduit.
S�® ROHS
C US ISO 9001: 2008
LIGHT`'
PERFORMANCE
fPaRK 5'u luminaires offer>115 Lumens/Watt @ 1201277V &
1201347V; CRI >80; THD <101o; PF >99. Projected life
beyond 100,000 hours. LED modules and drivers are offered
with a standard 5 -year warranty based on performance under
normal conditions (consult warranty for details).
FLEXIBLE ELECTRICAL
Standard Features:
' 1201277V U.S. & 1201347V Canada
0.10V Dimming Standard
Disconnect provided on input power wires
CONTROLS
Dimming Occupancy Sensor included.
COMPLIANCE
The iPaRK 5TM' is cCSAus listed for damp locations and 400C
to +400C ambient environments. RoHS compliant, and LED
modules comply with IESNA LM -79 and LM -80 standards.
NOTE: Specifications subject to change without notice.
MODEL
SIZE
LUMENS I
WATTS
I VOLTS
15S7KC
2FT
7000
51
1201347V
Contact your local supplier or representative or call J2 Light Inc. direct at: 1.866.GREEN.16 (473.3616)12 LIGHT.com
EFFICI ENT.CLEAN.AFFOR DABLE.
2501-80
LUMEN & POW:ER TAB
STOP
P
APPENDIX
ATTACHMENT 3-1: NON -COLLUSION AFFIDAVIT
CERTIFICATIONS
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
ROSS ANNEX PARKING GARAGE ENERGY LIGHTING RETROFIT
I2FP NO,; 18-070
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS
In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid
is not made in the interest of, or on behalf of any undisclosed person, partnership, company, association, organization, or
corporation; that the bid is genuine and not colt usive or sham; that the BIDDER has not directly or indirectly Induced or solicited
any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed with
any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any
manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price or
BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that ofany other BIDDER, or to
secure. any advantage against the public body awarding the contact of anyone interested in the proposed contact; that all
statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted. his or her bid
price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not
Pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent
thereof to effectuate a.collusive or sham bid.
Note; The above Non -collusion Affidavit is partofthe Proposal. Signing this proposal on the signature portion thereof
shall also constitute signature ofthis Non -collusion Affidavit. BIDDERS are cautioned that making a false ceitification
may subjectt e cylifier to criminal proseculion.
.. ... ...-.Signed _ -_(.._y
State oFCal ifornia
County orfjVJsjC•
Subscribed and sworn to (or affirmed) before moon this Zo day of h1L . USi; 20I byChV1S SYIAtt)f11L1 vL�l� r f
to me on the basis Ofsatisfactot) evidence to be the persons) who appeared bcrore me. Pr ved
A01yub is Signau re
Notary Public Seal
37 of 41
25D-82
CHRISTINA LYNN HENRICKSEN
Notary public -California
Itiversldetcunty i
Commission C 2252147
My Comm. ExplresAu2 2, 2022
CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
CIVIL CODE § 1189
LtoAnotary public or other officer completing this certificate verifies only the Identity of the Individualwho sighedthe document
which this certificate Is attached, and not the truthfulness, accuracy, or validity of that document,
State of California ,
County of J} 4, t V
On ,91AAI&S 2,01'] DI � before me,mls—hyliq - niAck-yut):71�� i���ic,
pate Here Insert Name and Title of the
'Ofrcer
personally appeared
Name(s) of Signer(s)
who proved to me on the basis of satisfactory evidence'to be the person(s) whose name(s) Is/are subscribed
to the within Instrument and acknowledged to me that he/sheithey executed the same In hls/her/their
authorized capaclty(les), and that by his/her/their slgnature(s) on the Instrument the person(s), or the entity
upon behalf of which the person(s) acted, executed the instrument.
GHrvSTINA LYNN NENRICNSEN
Notary vubut • Callfornia
eRlvarldsCounty
commisslon # 22521d2a22
•L My Comm, ExplresAu 2,
Place Notary Seal and/or Stomp Above
I certify under PENALTY OF PERJURY under the
laws of the State,of California that the foregoing
paragraph Is true and correct.
WITNESS my hand and official seal.
'Signature . _ J`S A 1
Signature of Notary public
W r I wrvrar.
Completing this information can deter alteratlon of the document or
fraudulent reattachment of this form to an unintended document.
Description of Attached Document
Title or Type of Document
Document Date: Number of Pages;
Signer(s) Other Than Named Above:
Capacity(les) Claimed by Slgner(s)
Signer's Name:
D Corporate Officer — TRIe(s):
El Partner— D Limited D General
D Individual ❑ Attorney In Fact
13 Trustee ❑ Guardian of Conservator
11 Other:
Signer Is Representing:
Signer's Name:
0 Corporate Officer — Tltle(s)_
❑ Partner— ❑ Limited 17 General
❑ Individual 17 Attorney In Fact
❑ Trustee ❑ Guardian of Conservator
❑ Other.
Signer is Representing:
___ .._.. ...... ... .. ...,,:. ... •a:,. x.::,.vv,sx.'...,. ,: v.�. .. �,. N�3a r.;r,...':..or.3n.e-n :. I,�:I ri.:.f�.e.da 4#s, .:'.eS
02017
25D-83
APPENDIX
ATTACHMENT3-2: NON -LOBBYING CERTIFICATION
CERTIFICATIONS
CITY OF SANTA ANA
REQUEST I'OR PROPOSALS
POR
ROSS ANNEX PARKING GARAGE ENERGY LIGHTING RETROFIT
RFP NO.: I8-070
The prospective pirlicipatn certifies, by signing and submitting this bid or proposal, to the best nl'his or her knowledge and
heliel: that:
I. No federal appropriated finds have leen paid or %%i II be paid. by or on behalf of the undersigned, to any
Pelson for influencing or attempting to in0ucnce an officer orentployce ofany federal agency, it member of
Congress, an ole icer or employee of Congress, or an employee of a \leather of Congress in connection with
the awarding ofany federal contract, the staking of any Icdertl ;rant. the making ol'mty federal loan, rile
entering into ofany coupemike agreement, and file extension, continuation, renewal. amendment, or
modification ofany lWeml contract, grant• luau, or cooperative agreement.
2. If any funds other than federal appropriated fiords have been paid or will be paid to tmyyperson for
influencing or altcmpfina to influence any officer or employee orally federal agency, a Member of Cong=rens•
an officer or employee of Congress, 01 -nn employee ofa ��\4entber of Congress in connection with this federal
contract, grant loan, loan or cooperative agreement. the undersfgne 1$1x11 complete anti submit a Disclosure
of Lobbying Activities".
I his certification is a material representation of fact upon which reliance was Placed when this transaction ttas made or
enterexf into. Submission of this certification is a prerequisite fir making or entering into this transaction imposed by Section
1352. Title 31, U. S. Code. 1\11% person who fails to ffle the required certification shall be subject to a civil pemda' ofnot less
than S 10.000 and not more than S 100.000 for each such (ailuro.
The Prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of
this cerfifrcation be included in all lower tier subcontracts• which exceed 5100,000 and that all such sub recipients shall certify
and dkelose accordin.-ly.
Firm Marketing Power Inc dba Energy Retrofit Co
Signed and Printed Name: Chris Kirchwehm
Tide President
Date 08!20!2018 —_--- ---
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25D-84
APPENDIX --i
ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION
CERTIFICATIONS I
CITY OF SANTA ANA
REQUEST FOR PROPOSALS
FOR
ROSS ANNEX PARKING GARAGE ENERGY LIGIITING RETROFIT
RFP NO.: 15-070
The undersigned consultant or corporate oflicer, during the performance ofthis contract, califies as rollo%%s:
'rhe Consultant shall not discriminate against any employee or applicant for employment because of race,
color, religion. sex, or national origin. 1'he Consultant shall take affirmative action to ensure that applicants
are employed. and that eniployces are treated during emplo)inent without. regard to their race, color, religion.
sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading,
demotion. or transfer: recruitment or recruit ierlt advertising: la\offor termination: rates ofpay or other rorms
of compensation: and selection for training, including apprenticeship. The Consultant agrees to post in
conspicuous places, available to employees and applicants for employment g
notices to be provided selling
forth the provisions of this nondiscrimination clause. `
2. 111C Consultant shall, in all solicitations or advert isenienis for employees placed by or on behalf of the
Consultant. state that all qunlirred applicants will receive consideration fOr eniploynient \%41101.11 regard to
race, color. religion. sex, or national origin,
-i. The Consultant shall send to each labor union or representative of workers with which he/she has a collective
bargaining agreement or other contract or understanding. a notice to be provided advising the said labor union
or workers' representatives of tic coil suhant's commitments under this section. and shall post copies orthe
notice in conspicuous places available to employees and applicants I'or employment.
4. "rhe Consultant shall comply with all provisions or Executive Order 11246 of September 24, 1965. and orthe
rules, regulations, and relevant orders of the Sccrctan of Labor.
5. The Consultant shall lurnish alf inrornialion and reports required by Executive Order 11246 of September 24,
1965, and by rules, regulations, and orders of the Secretin of Labor, or pursuant thereto. and %g ill permit
access to his/her books, records• and accounts by the administering ngency and the Secretary or Labor tier
purposes of investigation, to ascertain compliance with such rules, regulations, and orders.
6. In the event or the Consultant's non-conipliance with the nondiscrimination clauses of this contract or with
any orthe said rules, regulations. or orders, the contract may be canceled, tcrniinated, or suspended in whole
or in pan and the Consultant may he declared ineligible for lirrther Government contracts or federally assisted
construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24.
1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246
of September 24. 1965, or by rule. regulations, or order orthe Secretary of Labor. or as otherwise provided
by lav%.
1. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the
Provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules.
regulations, or orders of the Secretan of Labor isxred pursuant to Section 204 of Fxeculive Order 11246 of
September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the
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administering agency may direct as means of enlbrcing such provisions, including sanctions Rte
noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened
with, litigation with a subconsultant or vendor as a result of such direction by the administering agency, the
Consultant may request that the United States enter into such litigation to protect the interests of the United
States,
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended,
No discrimination shall be made in the employment of persons upon public works because of race, religious creed,
color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex ofsuch persons, except
as provided in Section 1420, and any consultant ofpublic works violating this Section is subject to all the penalties
imposed for a violation of the Chapter.
Signed: Chris Kirchwehm —
Title:
President
Pit'm:
Marketing Power Inc dba Energy Retroftco .
Date;
08/20/2018
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25D-86
August 16, 2018
CITY OF SANTA ANA
2a We Center Plaza . P.O. Box 1988
Santa Ana, Calfbmga 92702
vay.santa-afsa.om
ADDENDUM NOA
RFP NO. 18-070
ENERGY LIGHTING RETROFIT AT THE ROSS ANNEX PARKING GARAGE
DATE DUE: AUGUST 20, 2018,4= PM
QUESTIONS & ANSWERS
1. What percentage bid bond do we have to provide with the ,bid? Bid bond not required on this project.
2. Looking for any existing electrical plans and clarification on the location and number of emergency
fixtures In the scope. See attached
3. With regards to this project ENERGY RETROFIT SANTA ANA, would you be willing to entertain bids from
LED lighting suppliers that don't do labor and are LA based? Labor needs to be included, as the City does
not have resources to install.
4, We would like to submit luminaire equals for the above referenced project. The specifications have
Included the details required for the luminaires, and we would like to propose another LOCAL
manufacturer In our equipment submittals, exceeding the performance of the referenced luminaires.
The purpose of this is to avoid unnecessary costs related to a sole sourced product with no ----
competition, The city does not to appear to have standardized on a manufacturer. Allowing a
substitute fixture along with supporting specification sheetMoy be proposed for consideration, the City
Engineering team will review the proposed alternatefixture selection and deem whether it is
acceptable.
ALL OTHER TERMS, CONDITIONS AND SPECIFICATION REMAIN UNCHANGED.
I ack gwledge I have read th Is addendum:
( iP HrAe_f_�-&16 &EL
Aut odzed Signature Company Name Zh takiy Cc e-aj -r e0 ,
THIS NOTICE MUST BE SIGNED AND INCLUDED WITH THE PROPOSAL.
PROPOSALS WITHOUT THIS FORM MAY BE CONSIDERED NON-RESPONSIVE.
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25D-87
EXHIBIT B
ENERGY
FEE PROPOSAL
RETRoFrr Co.
Saving &15-gy sarara :Mamay
The Standard Hourly Fee Schedule for Marketing Power Inc. dba Energy Retrofit Co. is as
follows:
Description of Work
Hourly Rate
Electrician: Inside Wireman (Journey Level)
$84,08
electrician: Maintenance Electrician (Journey Level)
$59.35
Electrician: Inside Wireman (Apprentice)
$30.27
Site Auditor
$35.00
Project Manager
$70.00
The Scope of Work pricing is as follows:
Option,
Price
Option k Skyler Parking Garage Fixture 40 Watts
$36,986.50
Option B: J2 [Park 5 Parking Garage Fixture 33 Watts
$21,367.40