HomeMy WebLinkAbout22A - CONCRE PILLAR REPLACEMENTSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 4, 2018
TITLE:
CONTRACT AWARD TO MIKE PRLICH
AND SONS, INC., FOR CONCRETE
COLLAR REPLACEMENTS
(SPECIFICATION NO. 18-068)
{STRATEGIC PLAN NO. 6, 1, C & F}
CITY NAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a contract to Mike Prlich and Sons, Inc., for concrete collar replacements for water and
sewer appurtenances for a three-year period beginning December 4, 2018, and ending December 3,
2021, with provisions for one two-year renewal exercisable by the City Manager, in an annual amount
not to exceed $315,250, subject to nonsubstantive changes approved by the City Manager and City
Attorney.
DISCUSSION
The City of Santa Ana operates a sanitary sewer collection system comprised of approximately 390
miles of sewer mains, 2 sewer lift stations, 48,500 sewer laterals, and 8,000 sewer manholes that are
used to convey all sewer effluent from the city into the Orange County Sanitation District (OCSD)
system for treatment. The City of Santa Ana also operates a water distribution system comprised of
approximately 490 miles of water main, 10,000 valves, and 45,000 service connections.
This contract provides for concrete collar replacement for sewer manholes, sewer cleanouts, water
valves and related water appurtenances. These repairs will provide for better long term protection of
manholes, cleanouts and valves.
The Notice Inviting Bids was advertised on September 13, 2018, on the City's online bid management
and publication system. A summary of the bid invitation and bids received is as follows:
425 Vendors were notified
5 Santa Ana vendors were notified
22 Vendors downloaded the bid packet
4 Bids received
1 Bid received from Santa Ana vendor
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Contract Award for Concrete Collar Replacements
December 4, 2018
Page 2
Bids were opened on October 11, 2018, and evaluated (Exhibit 1). The bid received from Mike Prlich
and Sons, Inc., is responsive to the specifications, meets the City's requirements, and complies with
prevailing wage requirements. The annual amount is based on staffs projection for the next contract
year.
Outreach Efforts
The Purchasing Division advertised the project on the City's online bid management and publication
system which directly notified five Santa Ana vendors. One Santa Ana vendor submitted a bid packet
for consideration.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community Facilities
& Infrastructure, Objective #1 (establish and maintain Community Investment Plan for all City assets),
Strategy C (invest resources and technology to extend the service life of existing infrastructure to
protect the City's investment and support a high quality of life standard), and also Strategy F (perform
periodic measurements to monitor and update each asset's condition and ensure adequate funding for
repair and/or replacement costs in future budgets).
FISCAL IMPACT
Funds in the amount of $315,250 are budgeted and available for expenditure in FY 2018-19 as follows:
$156,125 in the Sanitary Sewer Service Enterprise account (No. 05617640-62300) and $156,125 in
the Water System Maintenance account (No. 06017641-62300). Subsequent funding of $315,250
annually will be budgeted in these accounts in FY 2019-20, FY 2020-21, FY 2021-22, and FY 2022-23
if the renewal option is exercised.
APPROVED AS TO FUNDS AND ACCOUNTS:
Fuad Weiss, PE, PLS Kathryn Downs, CPA zyA
Executiv Director Executive Director
Public W rks Agency Finance and Management Services Agency
FSS/NS/af/sm/sp
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