HomeMy WebLinkAbout22A - SPEC PUR CRANE TRUCKSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
18, 2018
AWARD PURCHASE ORDER TO
LOS ANGELES TRUCK CENTERS,
LLC, FOR TWO COMPRESSED
NATURAL GAS CRANE TRUCKS
(SPECIFICATION NO. 18-078)
(STRATEGIC PLAN NO. 6,2)
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RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one-time purchase and payment of purchase order to Los Angeles Truck Centers, LLC,
for the procurement of two compressed natural gas crane trucks in the amount of $683,310, plus
a contingency of $10,000, for a total amount not to exceed $693,310, subject to nonsubstantive
changes approved by the City Manager and City Attorney.
DISCUSSION
The Finance and Management Services Agency, Facilities, Fleet Maintenance, and Central Stores
Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles, trucks,
and maintenance equipment. The Public Works Water Resources Division is in need of new crane
trucks to replace their older trucks that were purchased in 2000 and 2001. These trucks are used
to move heavy equipment such as pipe material, large water pumps, traffic plates, and fire
hydrants. Due to the extensive use and age of these vehicles, the trucks have proved to be
unreliable and very expensive to repair. Additionally, the existing trucks are fueled with diesel and,
due to California Air Resources Board requirements, must be replaced by 2021. The new trucks
will be fueled with compressed natural gas (CNG) powered by a Cummins near -zero emissions
engine, which is in alignment with the City's efforts to purchase alternative fuel vehicles to create.
an environmentally responsible City fleet.
Santa Ana Ordinance No. NS -2312 authorizes the City to purchase against contracts from any
public agency utilizing a competitive bid process. The City of Ontario awarded a contract to Los
Angeles Truck Centers, LLC (Purchase Order ONT-CA 0000043913) for procurement of natural
gas crane trucks as a result of an open competitive bidding process that complies with City of Santa
Ana requirements.
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Award Purchase Order for CNG Crane Trucks
December 18, 2018
Page 2
The City of Ontario Notice Inviting Bids was advertised on September 25, 2018 on the same online
bid management and publication system used by the City of Santa Ana. A summary of the bid
invitations and bids received is as follows:
62 Vendors notified
4 Vendors downloaded the bid packet
1 Bid received
0 Bid received from a Santa Ana vendor
The City of Ontario bid was opened on October 2, 2018, and evaluated. The bid submitted from
Los Angeles Truck Centers, LLC is responsive to the specifications and meets the City
requirements. The vendor has extended the contract pricing to the City. To allow for unanticipated
services, accessories, and supplies a $10,000 contingency has been included in the award
amount.
Outreach Efforts
The Purchasing Division determined that utilizing the City of Ontario's competitive bid is in the
City's best interest, as the trucks have been competitively solicited and awarded with price as the
main factor. In addition, local automobile franchisees have been made aware, via various means
of communication, of the City's use of Cooperative agreements on which they have fair opportunity
to bid when advertised.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
Funds in the amount of $693,310 are available for expenditure in FY 2018-19 from the following
accounts: $346,655 from the Water Systems Maintenance Machinery & Equipment capital account
(06017641-66400) and $346,655 from the Sanitary Sewer Machinery & Equipment capital account
(No. 05617640-66400).
12 APPROVED AS TO FUNDS AND ACCOUNTS
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Fuad S. Sweit, PE, PLS Kathryn Downs, CPA
Executive Dire for Executive Director
Public Works envy Finance and Management Services Agency
FSS/CL/sm
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