HomeMy WebLinkAbout25A - AGMT PARK ASSESSMENTREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 18, 2018
TITLE:
APPROVE AN AMENDMENT TO CHANGE
THE TERM OF THE AGREEMENT WITH
PLACEWORKS TO PROVIDE AN
ENVIRONMENTAL ASSESMENT,
RECREATIONAL VALUE ASSESSMENT
AND NATIONAL PARK SERVICE
DOCUMENTS FOR A LAND EXCHANGE,
RELATED TO CENTENNIAL PARK
{STRATEGIC PLAN NO. 5, 4A}
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute an amendment to change the
term of the agreement with Placeworks with no change in compensation, from December 31,
2018 to November 5, 2019 to provide an environmental assessment, recreational value
assessment and additional documents required by the National Park Service for review of a land
exchange between the Rancho Santiago Community College site and various park sites, subject
to non -substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The City currently licenses 2.6 acres of city property at Centennial Park to Santa Ana College.
The deed condition from the Department of the Interior indicates the property is to be used for
recreational purposes. In order for the College to continue using the site under a license, a land
conversion needs to be approved by the National Park Service to remove the deed condition of
the 2.6 acres and transfer it to the three new sites (Sixth/Lacy, Raitt/Myrtle and Pacific Electric
Park) totaling 2.89 acres. Part of the requirement is to complete a recreational value assessment
of the three new sites in comparison to the site at Centennial Park.
On March 20, 2018, the City of Santa Ana entered into an agreement with Placeworks to provide
the required assessment. As the City and consultant have proceeded on the assessment,
additional discussions have been held with the National Park Services (NPS). NPS had provided
feedback and requires information to be incorporated in the final document that is presented to
NPS for consideration of the land exchange. The documents requested are environmental
assessments of the park sites on Sixth Street/Lacy Street and Raitt Street/Myrtle Street. They
have also requested that the environmental and recreational assessments include an evaluation
25A-1
Agreement Amendment with PlaceWorks to Change the
Term of the Agreement
December 18, 2018
Page 2
of the parking area used by Rancho Santiago Community College to determine if additional land
is needed to be considered an equal exchange. Additionally, the NPS has requested the final
document incorporate all the prior assessments into the new document for one all-encompassing
document for NPS to review.
Therefore, City Staff is requesting an amendment to change the term of the agreement with
Placeworks in order to complete the work that remains.
There is no change in the compensation as scope has not change, but rather more time is
needed to complete all the steps in the process that are already included in the scope of work.
Costs associated with this project will be reimbursed by Santa Ana College.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #5 — Community Health, Livability, Engagement
& Sustainability, Objective #4 (Support neighborhood vitality and livability), Strategy A (Support
the design and construction of parks to provide increased open space and opportunities for
recreation throughout the city, construct the Roosevelt Walker Park and Community Center, and
develop concepts and proposals for the Library Park in Civic Center and Centennial Santa Ana
River Eco -Park).
FISCAL IMPACT
There is no change in compensation to the agreement. There is no fiscal impact associated to
this item.
Executive Director
Parks, Recreation and Community Services Agency
Exhibit: 1. Agreement Amendment - Placeworks
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THIS FIRST AMENDMENT to the above -referenced agreement is entered into on December 18, 2018, by
and between.PlaceWoik`s;:Ind., a California corporation ("Consultant"), and the City of Santa Ana, a charter
city and municipal corporation organized and existing under the Constitution and laws of the State of
California ("City").
RECITALS
A. The parties entered into an Agreement No. A-2018-077 dated March 20, 2018, to provide
recreational value assessment in connection with land conversion of City properties of various
types for the purpose of converting available properties into recreational use sites and perform
environmental assessments. The term of the Agreement began on March 20, 2018, and is set to
expire on December 31, 2018.
B. The parties wish to amend the Agreement to extend the term of the Agreement to allow the
Consultant to complete its work on the valuation project.
The Parties therefore agree:
1. Section 3, TERM, is revised to extend the term of the Agreement through November 5; 2019. .
2. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain
in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on
the date and year first written above.
ATTEST
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney /h
By�Y
LAURA A. ROSSINI
Senior Assistant City Attorney
RECOMMENDED FOR APPROVAL
LISA RUDLOFF
Executive Director,
Parks, Recreation and Community Services Agency
CITY OF SANTA ANA
RAUL GODINEZ II
City Manager
CONSULTANT
Name:
Title:
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