HomeMy WebLinkAbout25L - AGMT PRESSURE WASHINGREQUEST FOR
COUNCIL ACTION
A III C941•111�[911111111Jd=1 =11111l.[Cl B7_11114
DECEMBER 18, 2018
TITLE:
APPROVE A MONTH-TO-MONTH
AGREEMENT EXTENSION WITH TSCM
CORPORATION FOR PRESSURE WASHING
SERVICES AT THE SANTA ANA REGIONAL
TRANSPORTATION CENTER
(STRATEGIC PLAN NO. 6, 1, C)
CITY kANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 151 Reading
❑ Ordinance on 20d Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and the Clerk of the Council to execute an agreement extension with
TSCM Corporation to provide power washing and sweeping services at the Santa Ana Regional
Transportation Center on a month-to-month automatic extension basis, effective January 1, 2019,
in an amount not to exceed $2,975 per month for up to six months, subject to nonsubstantive
changes approved by the City Manager and City Attorney.
DISCUSSION
The Santa Ana Regional Transportation Center (SARTC) is a transit hub that offers Amtrak,
Metrolink, Orange County Transit Authority, and other bus and taxi services, with nearly 3,000
commuters passing through each day. The City maintains this facility for the traveling public,
SARTC visitors, and tenants.
On December 16, 2014, the City Council approved the execution of a two-year agreement with
TSCM with two one-year renewal options to provide power washing and sweeping services at
SARTC. The term of the agreement commenced on January 1, 2015, and will expire on
December 31, 2018. To ensure the continued services, staff recommends extending the current
agreement terms on a month-to-month basis while staff evaluates the level of service needed,
given current utilization of the facility, and to allow for a new Request for Proposals (RFP) to be
issued. Staff anticipates releasing an RFP for power washing and sweeping services in early
January 2019.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
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Approve Month -to -Month Extension of TSCM Agreement
December 18, 2018
Page 2
assets), Strategy C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds in the amount not to exceed $17,850 are budgeted and available for expenditure in FY
2018-19in the Public Works SARTC Operations Maintenance and Repair — Building and Grounds
account (No. 06717650-62320).
APPROVED AS TO FUNDS AND ACCOUNTS:
0
Vv
Fuad S. eiss, PE, PLS Kathryn b�
Executiv Director Executive Director
Public W ks Agency Finance and Management Services Agency
FSS/MLM/GPL
Exhibit: 1. Agreement
25L-2
FIRST AMENDMENT TO AGREEMENT TO PROVIDE POWER
WASHING AND SWEEPING SERVICES AT THE SANTA ANA
REGIONAL TRANSPORTATION CENTER
THIS FIRST AMENDMENT to the above -referenced agreement is entered into on December 18,
2018, by and between TSCM Corporation ("Consultant"), and the City of Santa Ana, a charter city
and municipal corporation organized and existing under the Constitution and laws of the State of
California ("City").
RECITALS
A. The parties entered into Agreement No. A-2014-355, dated January 1, 2015, by which
Consultant agreed to provide power washing and sweeping services at the Santa Ana
Regional Transportation Center ("Agreement"). The original term of the Agreement was
for two years, with two additional one-year extensions exercisable by the City.
B. The City exercised both extensions, meaning that the Agreement remains in effect through
December 31, 2018,
C. The parties now wish to amend the Agreement to further extend the term of the Agreement
on a month-to-month basis and to increase the funds to be expended to cover this extension.
The Parties therefore agree:
1. Section 3, Term, is amended to extend the term of the Agreement on a month-to-month basis
for up to six months, effective January 1, 2019. Monthly extension shall be automatic unless
the City provides notice of termination in accordance with Section 12.
2. Section 2, Compensation, is amended to include the sum not to exceed $2,975 for each month
by which the Term of the Agreement is extended, up to a period of six months.
3. Except as modified by this First Amendment, all terms and conditions of the Agreement shall
remain in full force and effect.
IN WI'T'NESS WHEREOF, the parties hereto have executed this First Amendment to the
Agreement on the date and year first written above.
MARIA D. HUIZAR
Clerk of the Council
RAUL GODINEZ II
City Manager
- signatures continue on next page -
Exhibit 1
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APPROVED AS TO FORM CONSULTANT
SONIA R. CARVALHO
City Attorney
BY ,
JC&IN M. FUNK
Assistant City Attorney
RECOMMENDED FOR APPROVAL
FUAD S. SWEISS, PE, PLS
Executive Director
Public Works Agency
Name:
Title:
Page 2 of 2
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