HomeMy WebLinkAbout65A - BUDGET CAL FY 19/20REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 18, 2018
TITLE:
APPROVE THE BUDGET CALENDAR
FOR FISCAL YEAR 2019-2020
(STRATEGIC PLAN NO, 4, 1)
RECOMMENDED ACTION
Approve the Budget Calendar for Fiscal Year 2019-2020.
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1� Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Under the direction and leadership of the City Manager, a Budget Calendar ("Calendar") has
been developed by the Finance & Management Services Agency -Budget Office. The Calendar is
submitted for Council consideration in order to comply with the City's adopted Strategic Plan,
Sunshine Ordinance and to serve as an informative and guiding tool to provide a successful and
transparent budget process. The current Calendar provides a framework of tasks and key dates
for the City Council, the community and City staff as outlined in the following key areas:
Financial Updates and Projections
On February 5th, 2019, City staff will present a FY 2018-19 Mid -Year Budget Review to the City
Council. The intent is to provide a financial update on the current fiscal year and provide a
preliminary year-end projection to guide planning and discussion in preparation for the
development of the FY 2019-20 City Budget.
On May 7th, 2019, staff will present a General Fund Trial Budget ("Trial Budget") and Capital
Improvement Program ("CIP") for FY 2019-20. This will allow staff to present to the City Council
a preliminary General Fund Budget as well as the CIP for review. Additionally, staff will present a
31 Quarter General Fund update and a General Fund Five -Year Forecast.
Communication and Civic Engagement
Internal communication and civic engagement is an imperative part of the budget process. As
such, the Finance Department has held an initial internal meeting in December and will continue
to meet with various departments throughout the budget process. The purpose of these meetings
is to provide budget information that will enable departments to develop their operating budgets
and to complete tasks related to the upcoming budget year.
65A-1
Approve the Budget Calendar for Fiscal Year 2019-2020
December 18, 2018
Page 2
The Budget Office also conducted a Community Budget Meeting during both October and
November 2018, which provided an overview of the FY 18-19 City Budget, CIP, and a review and
corresponding update of the Five Year Strategic Plan. During the meeting, community members
asked questions, provided feedback, and comments to be used for future budget presentations.
As we begin the budget process, transparency and community engagement are the priorities for
the Budget Office. Five community meetings are scheduled to be held during March and April
2019. As part of these meetings, staff will present a mid -year budget review and provide an
opportunity to gather community priorities in preparation for the development of the City's
operating budget. In addition, the Planning Commission is also scheduled to host a review of the
FY 19-20 CIP. The upcoming year CIP will be presented by the Public Works Agency and
provide an additional opportunity for community members to provide relevant feedback.
During March 2019, the City Manager and the Budget Team will meet with City Departments to
review proposed organizational and budget requests along with any proposed new and/or
modified fees. Additionally, the City Manager will conduct one-on-one meetings with the City
Council to review the Trial Budget and CIP and to discuss any proposed changes and.
recommendations to be utilized during the budget development of the FY 19-20 City Budget.
Furthermore, the public will have additional opportunities for community engagement. The
Proposed FY 19-20 City Budget and CIP will be presented at a Work Study Session scheduled
for the May 21St City Council Meeting. The Proposed Budget provides an opportunity to view all
the various operating budgets, proposed workforce changes, proposed miscellaneous fees and
CIP developed through community, department and City Council feedback.
Lastly, the City Council will hold a public hearing (first reading) during June 4th, 2019 in which
community members may comment on the City Manager's proposed budget. At the conclusion
of the public hearing, City Council may make revisions to the proposed budget, which is
scheduled to be adopted (second reading) during the June 18th, 2019 City Council Meeting.
The Calendar commences December 18th, 2018 and ends with the adoption of the fiscal year
2019-20 Budget tentatively scheduled for June 18th, 2019. Approval of the Calendar promotes
public awareness, transparency, and community engagement while ensuring that the FY 2019-20
City Budget and Capital Improvement Program are successfully implemented.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #4 - City Financial Stability, Objective #1,
(maintain a stable, efficient and transparent financial environment).
FISCAL IMPACT
No fiscal impact associated with this action.
A(X
Kathryn Do ns
Executive Director
Finance and Management Services Agency
Exhibit: 1. FY 2019-2020 Budget CaleHA-2
Date
Exhibit I
CITY OF SANTA ANA
Fiscal Year 2019-2020 Budget Calendar
Action
December 4, 2018
Presentation: First Quarter Update FY 18-19
Step 1.
December 18, 2018
Approve Budget Calendar for FY 19-20
A
Preliminary Calendar
February 5, 2019
Presentation of Mid -Year Budget Review (2nd Quarter Update)
Step 2.
Preliminary
:
FY 2018-19 Budget Status
March/April 2019
Engaging Community at Budget Meetings
Step 3.
2nd week of
Meeting with City Departments and Budget Team
e
City Departments and
March 2019
•
Community Budget
Presentations:
•
Meetings
May 7, 2019
• Preliminary FY 18-19 Budget Status (3rd Quarter Update)
• General Fund 1 Year Forecast (FY 19-20) and 4 Year
;
Step 4.
Projections
*
Trial Budget for
• City Manager's General Fund Trial Budget
FY 2019-20
• Preliminary Capital Improvement Program (CIP)
:
:
Step S.
May 2019
Presentation:
:
Proposed FY 2019-20
EDIBT: City Manager's Proposed FY 19-20 Budget
*
Budget/CIP
•
EDIBTand
City Council Work Study Sessions:
:
City Council
May 21, 2019
City Manager's Proposed FY 19-20 Budget
:
Work Study Session
Includes CIP, Miscellaneous Fees, and Personnel Resolution
June 4, 2019
Tentative Budget/CIP Ordinance, approve Miscellaneous Fees
•
•
Step 6.
Public Hearings
and Personnel Resolution
:
Step 7.
June 18, 2019
Final Budget/CIP Ordinance Adoption
Second Reading
and Adoption
July 1, 2019
Start of the New Fiscal YearlipStep
8.
Begin New Fiscal Year
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