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Home My WebLink About55C - RESO AMEND COMP PLANREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: DECEMBER 18, 2018 TITLE: ADOPT A RESOLUTION TO AMEND THE CLASSIFICATION AND COMPENSATION PLAN (STRATEGIC PLAN NO. 7,6) ��1W �T�YMANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 18t Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Adopt a Resolution that amends the City's Basic Classification and Compensation Plan to add three full-time job classification titles and provide an equity increase and title change for one full- time job classification title in the Human Resources Department. DISCUSSION On September 18, 2018, the City Council adopted a resolution approving the use of a Third Party Administrator to assume responsibility for the City's general liability and workers' compensation claims administration. This action has resulted in a re -characterization of the duties and responsibilities of staff assigned to these functions and will require reclassifications into new job titles for affected staff in the Human Resources Department. The Executive Director of Human Resources is proposing the creation of job classifications titled Risk Management Analyst (UC) and Human Resources Clerk (UC). These classification titles will better reflect the duties and responsibilities of staff formerly assigned to workers' compensation and general liability functions. The salary rate ranges for these two classifications are the same as assigned to the current staff; therefore, there will be no impact to the departmental budget. An additional change to the Human Resources Department's organizational structure, the creation of a new Administrative Management (AM) job classification, will result in the ability to provide services more effectively. This job classification will be titled Principal Human Resources Analyst (AM) and will plan the operation of systems, implement programs, and supervise staff for a functional area of the Human Resources Department. This job classification title will be added to the Classification and Compensation Plan but no positions will be funded at this time. 55C-1 Classification/Compensation Plan December 18, 2018 Page 2 Finally, the Executive Director of Human Resources is proposing an 8% increase and job title change for the classification Benefits and Compensation Supervisor (AM). The proposed new title is Benefits and Compensation Manager (AM), which more accurately reflects the position's level of responsibility and ranking within the Human Resource's Department organizational structure. This classification oversees a multi -function area of Human Resources comprised of both employee benefit and insurance programs as well as compensation and payroll -related responsibilities. This new job title will align the duties and responsibilities of the position to classification titles within the organization that have comparable levels of responsibility. The equity increase recommendation is based upon the findings of a compensation survey that analyzed internal equity among administrative management classifications. This survey determined that the compensation assigned to Benefits and Compensation Supervisor (AM) is below the rate assigned to comparable classifications in the City's structure, specifically Payroll Manager (AM). The proposed compensation increase will match the rate assigned to this comparable classification. Approval of this item supports the City's efforts to meet Goal #7 - Team Santa Ana, Objective #6 (provide a positive workplace environment that supports the health of its employees and celebrates its success and goals). FISCAL IMPACT The cost for the equity increase for the subject job classification is $4,818 for the remainder of the fiscal year,. Funds are budgeted and available in account number 08109053-61000 Salaries — Steven V.?Ilam Executive grector Human Resources Department APPROVED AS TO FUNDS AND ACCOUNTS: Kathryn Downs Executive Director Finance and Management Services Agency 55C-2 RESOLUTION NO. 2018 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND RESOLUTION NO. 2015-026 TO EFFECT CERTAIN CHANGES TO THE CITY'S BASIC CLASSIFICATION AND COMPENSATION PLAN. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1: The City Council hereby finds, determines and declares as follows: A. Section 1004, Article X of the City Charter of the City of Santa Ana requires the City Manager to prepare, install and maintain a position classification and pay plan Subject to civil service rules and regulations and the approval of the City Council. B. On June 16, 2015, the City Council adopted Resolution No. 2015-026 amending and re-establishing the Basic Classification and Compensation Plan for all Full -Time and Part -Time Classifications of Officers and Employees of the City of Santa Ana. C. It is the City's practice to assign job titles that reflect the duties and responsibilities of the classification and are consistent with other classifications within the Citys organizational structure as well as comparable job titles in the labor market, while maintaining internal pay .equity relationships and attracting and retaining qualified candidates. D. The Human Resources Department has completed a review of the City's organizational structure, classification titles, and staffing which revealed the need to effect certain changes to the City's basic classification and compensation plans. E. The City Council has amended and reestablished the Basic Classification and Compensation Plan on numerous occasions since adoption. F. It is now desired to amend Council Resolution No. 2015-026, as amended, in order to effect these changes, as shown below: Section 2: The Santa Ana City Council amends Resolution No. 2015-026, Exhibit "E" as follows: Resolution 2018 -XXX Page 1 of 3 55C-3 A. Adding a full time classification title at the monthly five-step salary rate range indicated: 5 -Step Salary Rate Range Effective 09/01/17 Monthly Salary Classification Title SSR Minimum -Maximum Principal Human Resources Analyst (AM) AM -737 $8256-$10037 B. Changing the following full time classification titles at the monthly five-step salary rate range indicated: 5 -Step Salary Rate Range Effective 09/01/17 Monthly Sala Classification Title SSR Minimum -Maximum FROM: Benefits and Compensation Supervisor (AM) AM -734 $8138-$9893 TO: Benefits and Compensation Manager (AM) AM -750 $8798-$10696 Section 3: The Santa. Ana City Council amends Resolution No. 2015-026, Exhibit `B" as follows: A. Adding the following full time classification titles at the monthly six -step salary rate range indicated: 6 -Step Salary Rate Range Effective 09/01/17 Monthly Salary Classification Title SSR Minimum -Maximum Risk Management Analyst (UC) 652 $5453-$6959 Human Resources Clerk (UC) 571 $3669-$4684 Section 4: All salary rate range classifications are set forth in the City's "Salary Schedule" as periodically updated. Section 5: That except as amended by this Resolution, all other provisions of Resolution No. 2015-026 shall remain in full force and effect Section 6: This Resolution is operative from and after the date upon which it is adopted. Resolution 2018 -XXX Page 2 of 3 55C-4 ADOPTED this this day of December 18, 2018. Miguel A. Pulido Mayor APPROVED AS TO FORM: Sonia R. Carvalho City Attorney Laura A. Rossini Senior Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2018- to be the original Resolution adopted by the City Council of the City of Santa Ana on December 18, 2018 Date: Resolution 2018 -XXX Page 3 of 3 55C-5 Clerk of the Council City of Santa Ana 55C-6