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Home My WebLink About20B - AA HUD-VASH VOUCHER PROGRAMREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JANUARY 15, 2019 TITLE: APPROVE APPROPRIATION ADJUSTMENTS FOR FUNDING FROM THE HUD-VASH PROGRAM AND MAINSTREAM VOUCHER PROGRAM (STRATEGIC PLAN NOS. 4, 1; 5,3) 1 V V ` Zr- CITY rCITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Approve an appropriation adjustment recognizing additional Housing and Urban Development Veterans Affairs Supportive Housing (HUD-VASH) Program funds in the amount of $2,183,924 in revenue account (no. 13618002-52000) and appropriating the same amount to expenditure account (no. 13618760-69158). 2. Approve an appropriation adjustment recognizing additional Mainstream Housing Choice Voucher Program funds in the amount of $585,384 in revenue account (no. 13818002- 52000) and appropriating the same amount to expenditure account (no. 13818760-69158). DISCUSSION In September 2017 and again in May 2018, staff submitted an application to the U.S. Department of Housing and Urban Development (HUD) for available funding through the HUD - Veterans Affairs Supportive Housing (HUD-VASH) program. HUD-VASH is a collaborative program between HUD and the Veterans Administration (VA) which combines HUD housing vouchers with VA supportive services to assist veterans who are homeless and their families find and sustain permanent housing. Both applications were successful and this appropriation action approves and recognizes three separate awards of HUD-VASH vouchers. On April 13, 2018 the Housing Authority was awarded $1,054,965 in budget authority to support 100 H,UD-VASH vouchers from the Fiscal Year (FY) 2017 competitive application (Exhibit 1). On September 14, 2018 the Housing Authority was awarded $1,075,199 in budget authority to support 100 additional HUD-VASH vouchers received from the FY 2018 competitive application (Exhibit 2). A second award of 5 HUD-VASH vouchers with additional budget authority of $53,760 was also received on December 11, 2018 as part of the same FY 2018 competitive application (Exhibit 3). In total this action approves and appropriates $2,183,924 to support 205 HUD-VASH vouchers. In June 2018, staff also submitted an application to HUD for available funding through the Mainstream Voucher Program. The Mainstream Voucher Program is a sub -set of special 20B-1 Approve Appropriation Adjustments for HUD-VASH and Mainstream Voucher Programs January 15, 2019 Page 2 purpose vouchers through the Housing Choice Voucher (HCV) program dedicated to serve non - elderly persons with disabilities who are transitioning out of institutional or other segregated settings; at serious risk of institutionalization; homeless; or at risk of becoming homeless. The program is designed to further the goals of the Americans with Disabilities Act (ADA) by assisting persons with disabilities to live in the most integrated setting. On September 24, 2018 the Housing Authority was awarded $585,384 in budget authority to support 50 Mainstream Vouchers for homeless, non -elderly persons with disabilities. HUD's funding allocations did not align with the City's fiscal year. During the preparation of the FY 2018-19 budget, Information regarding the new allocations of the HUD-VASH and Mainstream Program Voucher funds were not available from HUD. These appropriation adjustments approve and recognize the award of funds from HUD. City Council/Housing Authority was previously notified of the awards in two notable communications from the City Manager. STRATEGIC PLAN ALIGNMENT Approval of these items assists the City in meeting Goal #4 — City Financial Stability, Objective #1 (Maintain a stable, efficient and transparent financial environment) and Goal #5 — Community Health, Livability, Engagement & Sustainability, Objective #3 (Facilitate diverse housing opportunities and support efforts to preserve and improve the livability of Santa Ana Neighborhoods). FISCAL IMPACT Approval of the HUD-VASH Program appropriation adjustment will recognize $2,183,924 in revenue account (no. 13618002-52000) and increase the FY 2018-19 Housing Assistance Payment expenditure account (no. 13618760-69158) by the same amount. Approval of the Mainstream Housing Choice Voucher Program appropriation adjustment will recognize $585,384 in revenue account (no. 13818002-52000) and increase the FY 2018-19 Housing Assistance Payment expenditure account (no. 13818760-69158) by the same amount. Steven A. Mendoza Executive Director Community Development Agency APPROVED AS TO FUNDS AND ACCOUNTS: Kathryn Downs, CPA Executive Director _ Finance and Management Services Agency Exhibits: 1. April 13, 2018 HUD-VASH Award Letter 2. September 14, 2018 HUD-VASH Award Letter 3. December 11, 2018 HUD-VASH Award Letter 4. September 24, 2018 Mainstream Voucher Program Award Letter 20B-2 EXHIBIT 1 'VIEWO U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Qw' I �� fw WASHINGTON, DC 20410-5000 o� �r�N nivFl�C OFFICE OF PUBLIC AND INDIAN HOUSING April 13, 2018 Judson Brown Executive Director HOUSING AUTHORITY OF THE CITY OF SANTA ANA 20 CMC CENTER PLAZA SANTA ANA, CA 92701 Dear Executive Director: I am pleased to notify you that your public housing agency (PHA) has been awarded $1,054,965.00 in budget authority for a 12 -month tern to support 100 HUD -Veterans Affairs Supportive Housing (HUD-VASH) vouchers from the Fiscal Year (FY) 2017 allocation. The vouchers should be administered in partnership with the V22/Long Beach HCS, serving Veterans in your jurisdiction. The proposed effective date of this funding increment is 4/1/2018. The proposed effective date is the projected date that your PHA will begin leasing the FY2017 HUD-VASH award based on current utilization data as well as the number of referrals and issued vouchers at your agency. This proposed effective date is only a projection, and can be modified. To change the effective date, you must contact your Financial Analyst at the Financial Management Center, and send an email to VASH@hud.gov by April 19, 2018. If you do not contact your Financial Analyst to request a change to the proposed effective date, funding under the FY2017 award will be distributed to your agency in 1/12 distributions starting on the date listed above. With your direct effort, these vouchers will help provide veterans with immediate access to permanent housing. Please note that your agency must follow the Housing Choice Voucher regulations in 24 CFR part 982, in addition to the HUD-VASH Operating Requirements which were published in the Federal Register on May 23, 2012. This Federal Register publication, and other important HUD-VASH related Notices, Guidance and other resources can be found here: httt)s://www.hud.ov/proeram offices/public indian housing/oroerams/hcv/vash HUD-VASH related Notices, Guidance and other resources — including the program Operating Requirements — can be found here: hta1s7//www.hud.Pov1DroRrarn offices/public indian housine/proerams/hcv/vash To ensure that the occupying families are recorded properly in the Information Management System/Public and Indian Housing Information Center (IMS/PIC), you must record VASH on line 2n of the form HUD -50058 (Family Report) and complete rent calculations on lines I lb though l lan, as applicable. Your executed copy of the Notice to Amend the Consolidated Annual Contributions Contract with a revised funding exhibit reflecting the additional budget authority for these vouchers will be transmitted to you under a separate cover. Please contact your local HUD field office if you have any questions or need any other information. Sincerely Milan M� 14 If F, nl w"51 ned oodw"'�e OIJ: m-6V13n R1. MOM o -us vad Ozdinec Milan Ozdinec Deputy Assistant Secretary for Public Housing and Voucher Programs www.hud.gov espanol.hud.gov r1- r�- EXHIBIT 2 apalVEYrpF_i U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT WASHINGTON, DC 20410-5000 s OFFICE OF PUBLIC AND INDIAN HOUSING ' September 14, 2018 CA093 Judson Brown HOUSING AUTHORITY OF THE CITY OF SANTA ANA 20 CIVIC CENTER PLAZA P.O. BOX 22030 SANTA ANA, CA 92701-2701 Dear Executive Director: I am pleased to notify you that your public housing agency (PHA) has been awarded $1,075,199 in budget authority for a 12 -month term to support 100 HUD -Veterans Affairs Supportive Housing (HUD- VASH) vouchers from the Fiscal Year (FY) 2018 allocation. The vouchers should be administered in partnership with the V22/Long Beach HCS, serving Veterans in your jurisdiction. The proposed effective date of this funding increment is October 1, 2018. With your direct effort, these vouchers will help provide veterans with immediate access to permanent housing. The proposed effective date is the projected date that your PHA will begin leasing the FY2018 HUD-VASH award based on current utilization data as well as the number of referrals and issued vouchers at your agency. This proposed effective date can be modified. However, all effective dates must be between October 2018 and March 2019. To change the effective date, you must contact your Financial Analyst at the Financial Management Center and send an email to VASH@hud.gov by September 19, 2018. If you do not contact your Financial Analyst to request a change to the proposed effective date, funding under the FY2018 award will be distributed to your agency in 1/12 distributions starting on the date listed above. HUD has developed a Leasing Schedule Template to assist PHAs and VA partners estimate and plan the Number of Referrals, Voucher Issuances, and Lease -Ups needed monthly to fully utilize all HUD-VASH vouchers awarded within 12 -months. It is not required but serves a helpful planning tool. The Leasing Schedule Template and Instructions can be found here: httos://www.hud.aov/program offices/public indian housing/pronrams/hcv/wash Generally, the HUD-VASH program will be administered in accordance with 24 CFR Section 982. However, the Act allowed HUD to waive or specify alternative requirements for any provision of any statute or regulation that HUD administers in connection with this program to effectively deliver and administer HUD-VASH assistance. www.hud.gov espanol.hud.gov r1- Regulatory waivers, requirements and alternative requirements for the HUD-VASH program can be found in the following: Subject Publication Type Date Published Implementation Guidance: Housing PIH Notice 2017-21 October 30, 2017 Opportunity Through Modernization Act *This Notice supersedes (HOTMA) - Housing Choice Voucher PIH Notice 2015-10 in its (HCV) and Project Based Voucher (PBV) entirety. Provisions (Revised) HUD-VASH Operating Federal RegisterNol. March 23, 2012 Requirements 77, No. 57 Reporting and Portability Requirements PIH Notice 2011-53 September 20, 2011 for the HUD-VASH Program Other documents pertinent to the program can be found on the HUD-VASH website at: https://www.hud.gov/program_offices/public_indian_housing/programs/hev/vash In addition, you may receive periodic updates on HUD-VASH notices, webinars, and other program information by signing up for the HUD-VASH listsery on this website: https://wwiv.hud.gov/subscribe/signup?listname=HUD-VASH%2OListsery&list=HUD-VASH-L Please contact your local HUD field office if you have any questions or need any other information. Sincerely cy:a..r.ayc,.re. i Danielle L Bastarach GLCY•De.klC C. UJ Danielle L. Bastarache Deputy Assistant Secretary for Public Housing and Voucher Programs PKI- OFFICE OF PUBLIC AND INDIAN HOUSING December 11, 2018 Judson Brown Housing Authority of the City of Santa Ana 20 CIVIC CENTER PLAZA P.O. BOX 22030 SANTA ANA, CA 92701-2701 Dear Executive Director: SUBJECT: FY2018 HUD VASH Awards — Round 2 I am pleased to notify you that your public housing agency (PHA) has been awarded funds from the second round of HUD -Veterans Affairs Supportive Housing (HUD-VASH) awards under Notice PIH 2018-07 (Registration of Interest for HUD-VASH Vouchers) from the Fiscal Year (FY) 2018 allocation. These funds are in addition to those already received as part of the FY 18 allocation. These vouchers should be administered in partnership with the VA Medical Center listed below to serve veterans in your jurisdiction. With your direct effort, these vouchers will help provide even more veterans with immediate access to permanent housing. This letter provides the details of the funding awarded and information concerning the disbursement of these funds. The proposed effective date listed below is the projected date that your PHA will begin leasing the FY2018 HUD-VASH Round Two award based on current utilization data as well as the number of referrals and issued vouchers at your agency. This proposed effective date can be modified. However, all effective dates must be between January 2019 and May 2019. To change the effective date or to decline these additional awards you must contact your Financial Analyst at the Financial Management Center and send an email to VASH@J1ud.gov by December 21, 2018. If you do not contact your Financial Analyst to request a change to the proposed effective date, funding under the FY2018 award will be distributed to your agency in 1/12 distributions starting on the date listed below. EXHIBIT 3 a�uEvrc�, U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT 4 a ( 6 Financial Management Center Round One 2380 McGee Street, Suite 400 * Kansas City, MO 64108-2605 U* 111` illl c� �A�•v ncvFwa Number of OFFICE OF PUBLIC AND INDIAN HOUSING December 11, 2018 Judson Brown Housing Authority of the City of Santa Ana 20 CIVIC CENTER PLAZA P.O. BOX 22030 SANTA ANA, CA 92701-2701 Dear Executive Director: SUBJECT: FY2018 HUD VASH Awards — Round 2 I am pleased to notify you that your public housing agency (PHA) has been awarded funds from the second round of HUD -Veterans Affairs Supportive Housing (HUD-VASH) awards under Notice PIH 2018-07 (Registration of Interest for HUD-VASH Vouchers) from the Fiscal Year (FY) 2018 allocation. These funds are in addition to those already received as part of the FY 18 allocation. These vouchers should be administered in partnership with the VA Medical Center listed below to serve veterans in your jurisdiction. With your direct effort, these vouchers will help provide even more veterans with immediate access to permanent housing. This letter provides the details of the funding awarded and information concerning the disbursement of these funds. The proposed effective date listed below is the projected date that your PHA will begin leasing the FY2018 HUD-VASH Round Two award based on current utilization data as well as the number of referrals and issued vouchers at your agency. This proposed effective date can be modified. However, all effective dates must be between January 2019 and May 2019. To change the effective date or to decline these additional awards you must contact your Financial Analyst at the Financial Management Center and send an email to VASH@J1ud.gov by December 21, 2018. If you do not contact your Financial Analyst to request a change to the proposed effective date, funding under the FY2018 award will be distributed to your agency in 1/12 distributions starting on the date listed below. Please contact your local HUD field office if you have any questions or need any other information. Memo Reference: 18-282 Sincerely CyW:mdy Gall. LPulnWa Danielle L Bastarach �u,m;+aithL63e .C,US 0/ Danielle L. Bastarache Deputy Assistant Secretary for Public Housing and Voucher Programs www.hud.gov espanol.hud.gov 20B-7 Round Two Round Two Round One Round One Additional Number of Round Two Budget Number of Budget Additional Proposed Authority Vouchers Authority Vouchers Effective Date Name of Round 2 Partnering VAMC $1,075,199 100 $53,760 5 2/1/2019 V22/1-ong Beach HCS Please contact your local HUD field office if you have any questions or need any other information. Memo Reference: 18-282 Sincerely CyW:mdy Gall. LPulnWa Danielle L Bastarach �u,m;+aithL63e .C,US 0/ Danielle L. Bastarache Deputy Assistant Secretary for Public Housing and Voucher Programs www.hud.gov espanol.hud.gov 20B-7 pKilwoo EXHIBIT 4 *jaEvrok U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT Financial Management Center 2380 McGee Street, Suite 400 = # * o Kansas City, MO 64108-2605 3ti.V ncv6�0 OFFICE OF PUBLIC AND INDIAN HOUSING September24, 2018: CA093 CITY OF SANTA ANA HSG AUTH 20 CIVIC CENTER PLAZA P.O. BOX 22030 SANTA ANA, CA 92701 Dear Executive Director: SUBJECT: Housing Choice Voucher Program Mainstream Program Vouchers Your public housing agency (PHA) was notified in a letter dated September 5, 2018, that you were awarded funds from the 2017 Mainstream Program, Notice of Funding (NOFA), FT -6100-N-43. This letter provides specific details of the funding awarded and information concerning the disbursement of these funds. Monthly disbursements will begin based on the agreed upon effective date identified in the table below. These vouchers must be used for the purpose for which they were provided. Operation requirements for Mainstream Program vouchers and additional information can be found at the following Internet link: httos7//www.hud.aov/vrcqrarn offices/som/amomamt/grantsinfo/fundina000s/fvl7mainstreamvouchers Administrative fees are not being provided at this time. Fees will be provided for units leased as of the first day of the month, based on data reported in the Voucher Management System (VMS). The following table identifies the funding obligated for your PHA under the 2017 Mainstream Program: Funding Approximate Increment Effective Term BA Monthly Number Date (Months) Assigned Units Disbursement CA093DV0001 11/1/2018 12 $585,384 50 $48,782 'r. Attached is your Notice to Amend the Consolidated Annual Contributions Contract (CACC) with revised funding exhibits reflecting the change(s) described above. The amendment notice and revised funding exhibits should be filed with your most recent CACC. No execution by HUD or your PHA is required. Public housing agencies receiving an increment in excess of $100,000 in Budget Authority (BA) are required to submit Form HUD -50071, Certification of Payments to Influence Federal Transactions, and if applicable, Form SF -LLL, Disclosure of Lobbying Activities. If this letter notifies you of a renewal in excess of $100,000, and your PHA has not submitted the Form(s) HUD -50071 (and SF -LLL where applicable) for your current fiscal year; the documents must be submitted to your local field office and Financial Analyst at the Financial Management Center (FMC) within 30 days of the date of this letter. These forms are located on the Internet at the following addresses: Form HUD -50071 https7l/www.hud.,qov/sites/documents/50071.1)df www.hud.gov espanol.hud.gov rl- • Form SF -LLL httos://www.hudexchange.info/resources/documents/HUD-Form-Sflll odf Please contact your Financial Analyst at the FMC if you have any questions. Sincerely Dgett�pxa OyWEGab`trRRsws Brenda Buhrmester °".`"`W&"� O1e, s FC iisan b'ne7fEti'F9 CEnI4. W=D:I&M axwi RQ3$1: laa ax wig L150cpyfRG1 Enclosures Division Director Memo Reference: 18-231 20B-10 Consolidated Annual Contributions Contract i Housing Choice Voucher Program U. S. Department of Housing and Urban Development Office of Public and Indian Housing Section 8 HUD NOTICE TO HOUSING AGENCY AMENDING CONSOLIDATED ANNUAL CONTRIBUTIONS CONTRACT Housing Agency:: CA093 CITY OF SANTA ANA HSG AUTH In accordance with Paragraph 2.c. of the Consolidated Annual Contributions Contract between HUD and the HA, you are notified that the funding exhibits of the Consolidated Annual Contributions Contract is hereby revised to add a new funding increment as provided in the attached revised funding exhibit. (This notice adds one or more funding increments listed on the attached funding exhibit.) The revised funding exhibit is attached to this HUD notice. This revised funding exhibit replaces and revises the prior funding exhibit. In accordance with Paragraph 2.d. of the Consolidated Annual Contributions Contract, this HUD notice and the attached funding exhibit constitutes an amendment to the Consolidated Annual Contributions Contract. United States of America Secretary of Housing and Urban Development Authorized Representative Robert H. Boepple, Director Financial Management Center 20B-11 Date of Document: 9/24/2018 Form HUD -52520A (12/97) U. S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT PIH SECTION 8 - FUNDING EXHIBIT PROGRAM -BASED ACC NUMBER: CA093 FIELD OFFICE: 9DPH CA093 CITY OF SANTA ANA HSG AUTH', 20 CIVIC CENTER PLAZA P.O. BOX 22030 SANTA ANA, CA 92701 HA FISCAL YEAR-END: 06/30 FUNDING INCREMENT FIRST DAY OF LAST DAY OF NUMBER TERM TERM CA093DV0001 11H/2018 10/31/2019 20B-12 PROGRAM TYPE: CONTRACT TERM 12 Voucher Program BUDGET AUTHORITY UNITS 585,384 50