HomeMy WebLinkAbout22A - SPEC PUR POLICE AMMOREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JANUARY 15, 2019
CLERK OF COUNCIL USE ONLY:
TITLE:
APPROVED
CONTRACTS AWARD FOR
❑ As Recommended
TRAINING AND DUTY
[IAmended
E]oOrrdinance on 1s' Reading
POLICE AMMUNITION
❑ Ordinance on 2"d Reading
(SPECIFICATION NO. 18-088)
❑ Implementing Resolution
(STRATEGIC PLAN NO. 1, 5)
❑ Set Public Hearing For
'm
RECOMMENDED ACTION
CONTINUED TO
FILE NUMBER
Award contracts for the purchase of training and duty police ammunition for a three-year period
expiring December 31, 2021, with provision for two one-year renewals exercisable by the City
Manager. The total of all contracts will not exceed $126,346 per year, subject to non -substantive
changes approved by the City Manager and City Attorney, with the following vendors:
Vendor
Location
Defense Arms Syndicate
Bronx, NY
Dooley Enterprises, Inc.
Anaheim, CA
Miwall Corporation
Grass Valley, CA
On Target Ammunition, LLC
Grain Valley, MO
San Diego Police Equipment
San Diego, CA
The Santa Ana Police Department provides ammunition to its sworn police officers and jail
transportation officers, for duty, training and monthly firearms qualification. Officers are required to
complete monthly firearms qualifications to maintain proficiency in the use of firearms.
Staff completed research in preparation for a new contract and considered the following factors:
current ammunition inventory, new weapon systems (Patrol Rifle), ammunition costs, overall
department staffing levels and alternative training methods (MILO System). It was determined that
by setting up a contract for three -years, this will allow the Police Department to order ammunition
on an as -needed basis, providing quality products at a significant savings based on quantity pricing.
The notice inviting bids was advertised on November 5, 2018, on the City's online bid management
and publication system. Thirteen specific types of ammunition were put out to bid and bidders were
provided the estimated annual usage for each type. Vendors were awarded line items by lowest price
while meeting the required specification. A summary of the bid invitations and bids received is as
follows:
22A-1
Contracts Award for Training and Duty Police Ammunition
January 15, 2019
Page 2
100 Vendors were notified
25 Vendors downloaded the bid packet
7 Bids received
0 Bid received from a Santa Ana vendor
Bids were solicited, opened on November 20, 2018, and evaluated (Exhibit 1). The bids received
from the recommended vendors are responsive to the specifications and meet the City's
requirements.
Outreach Efforts
The Purchasing division advertised the project on the City's online bid management and publication
system and directly notified one Santa Ana vendor. The Santa Ana vendor did not submit a bid
packet for consideration.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal # 1 Community Safety; Objective # 5
(provide high quality Police and Fire/Emergency Medical Services response within the City of Santa
Ana).
FISCAL IMPACT
Funds in the amount of $63,173 are available for expenditure in FY 2018-19 (Jan. — June 2019)
Police Department Training Services account (01114410-63001).
Funds for years two through five of the contract will be budgeted and made available in FY 2019-
20, 20-2021, 2021-22, 2022-23, 2023-24 as follows:
Dav' in
Chief of Police
Santa Ana Police Department
EG
Exhibit: 1. Abstract of Bid
22A-2
APPROVED AS TO FUNDS AND ACCOUNTS:
Kathryn Downs, CPA wz(uA)
Executive Director
Finance and Management Services Agency
Anticipated Ex enditures
Account No.
I FY 2019-20 1 FY 2020-21
1 FY 2021-22
1 FY 2022-23 FY 2023-24
01114410-63001
1 $126,346 1 $126,346
1 $126,346
1 $126,346 1 $63,173
Dav' in
Chief of Police
Santa Ana Police Department
EG
Exhibit: 1. Abstract of Bid
22A-2
APPROVED AS TO FUNDS AND ACCOUNTS:
Kathryn Downs, CPA wz(uA)
Executive Director
Finance and Management Services Agency
EXHIBIT 1
Bid Results for Training and Duty Police Ammunition
Spec (18-088)
LOCATION
Training and
Duty Ammo
# of Items
Awarded out of
thirteen:
Vendor Total
Defense
Dooley
1
Arms
Enterprises,
Miwall
Syndicate
Inc.
Corporatl
$40,828.
Grass Val
Bronx, NY
Anaheim, CA
CA
On Target
Ammunition, San Diego Police
LLC Equip. Co.
Grain Valley, MO San Diego, CA
1
7
1
1
3
$3,000.
$24,295.27
$12,160.
$36,975.
$40,828.
Contract Total
Incl. Tax 7.75%: $126,345.78
22A-3
22A-4