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HomeMy WebLinkAbout25G - AGMT BICYCLE PROJ CONSULTINGREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JANUARY 15, 2019 CLERK OF COUNCIL USE ONLY: TITLE: APPROVED APPROVE AGREEMENT WITH KOA FOR ❑ As Recommended CONSULTING DESIGN ENGINEERING E]Amended E]OOrrdinance on 151 Reading SERVICES FOR BUSH STREET BICYCLE ❑ Ordinance on 2nd Reading BOULEVARD (PROJECT NO. 18-9002) ❑ Implementing Resolution (STRATEGIC PLAN NO. 6, 1G) ❑ Set Public Hearing For r CIT ANAGER RECOMMENDED ACTION CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with KOA for a two- year term beginning January 15, 2019, and expiring on January 14, 2021, with two one-year renewal options exercisable by the City Manager and the City Attorney, to provide consulting design engineering services for Bush Street Bicycle Boulevard Design, in the total amount not to exceed $142,984, which includes a 10 percent contingency in the amount of $12,999, subject to nonsubstantive changes approved by the City Manager and City Attorney. The Bicycle Boulevard (Project) is along Bush Street from Civic Center to 17th Street and along 15th Street from Sycamore Street to Bush Street. The project will include the installation of neighborhood traffic circles (or mini -roundabouts) at eight intersections along the corridor, as well as signage and roadway markings connecting the Project with a low -stress bikeway to Downtown Santa Ana. Street improvements also include, but are not limited to, pavement, curb extensions, sidewalk, drainage and utility adjustments/relocations, and landscaping and irrigation, where feasible. All improvements will be constructed in the public right-of-way. The Project is funded through the Affordable Housing Sustainable Communities (AHSC) Program. On July 5, 2017, City Council approved an appropriation adjustment recognizing the AHSC Program grant funds in the amount of $1,288,000 to be expended for the Project through the AHSC Program Disbursement Agreement A-2017-179. The design phase is anticipated to be completed in Winter 2019 and the construction is planned to begin in Spring 2020. In August 2018, the Public Works Agency released a Request for Qualifications (RFQ) for qualified consultants to provide the Agency with Statement of Qualifications (SOQ) for Bush Street Bicycle Boulevard project design via PlanetBids, the City's online e -procurement portal. Forty-six firms downloaded the RFQ document, and four firms submitted responsive SOQ's for RFQ 18-072. Following evaluation by staff from Public Works Agency Design and Traffic Engineering Divisions, all four firms were shortlisted for invitation to submit a Request for Proposal (RFP) ( Exhibit 1). In 25G-1 Agreement with KOA for Design Engineering Services January 15, 2019 Page 2 October 2018, the Public Works Agency released RFP 18-072, to which three firms submitted responsive proposals. The table below summarizes the results of the three responsive RFP proposals: Rank Firm Score 1 KOA 93 2 Kimle -Horn 89 3 IBI Group 85 Upon evaluation of the firm and key team member experience, understanding of need, relevant project experience, and creative concepts proposed, staff recommends award of the design contract to the top ranking firm KOA. Based on the schedule of rates and fees, which is incorporated into the contract (Exhibit 2), the proposed fee in an amount not to exceed $129,985 is recommended for City Council approval. Staff requests authorization of a 10 percent design services contingency of $12,999, for a total agreement amount not to exceed $142,984. Approval of this recommended action will allow staff to proceed with preparation of Plans, Specifications and Estimates (Contract Documents) which will be used to bid and construct the project. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 — Community Facilities & Infrastructure, Objective #1 (Establish and Maintain a Community Investment Plan for All City Assets), Strategy G (Develop and Implement the City's Capital Improvement Program in Coordination with the Community Investment and Deferred Maintenance Plans). ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funds have been budgeted and are available for expenditure in the Affordable Housing AHSC Program Fund (Account No. 41818832-66220). Funds will be spent according to the estimated spending plan below. Any unspent, encumbered balance will be carried forward into subsequent fiscal years as needed to fulfill the agreement. Contract Period Fiscal Year Amount FY 2018/19 (January - June) $50,000 FY 2019/20 (July — June) $92,984 TOTAL: $142,984 25G-2 Agreement with KOA for Design Engineering Services January 15, 2019 Page 3 Fuad S. weiss, PE, PLS Executivq Director Public W I rks Agency FS/EWG/JG/HG Exhibits: 1. RFP 18-072 2. Agreement — KOA APPROVED AS TO FUNDS AND ACCOUNTS: Kathryn Downs, CPA �ir pp Executive Director Finance and Management Services Agency 25G-3 25G-4 REQUEST FOR PROPOSALS (RFP) FOR BUSH STREET BICYCLE BOULEVARD DESIGN SERVICES RFP NO.: 18-072 CITY OF SANTA ANA Santa Ana Public Works Agency 20 Civic Center Plaza Santa Ana, CA 92701 Kenny Nguyen Project Manager Release: < Joon Gabriel Principal Civil Engineer Public Works Agency KEY RFP DATES (Subject to change at discretion of City): Issue Date: October 15, 2018 Deadline for Requests for Information: October 25, 2018 Proposal Due Date: November 1, 2018; 4:00pm Projected Award Date: January 15, 2019 EXHIBIT 1 25G-5 NOTICE INVITING PROPOSALS NOTICE IS HEREBY GIVEN that the City of Santa Ana will be received PROPOSALS from qualified firms for Professional Engineering Services. Responses to this Request for Proposals (RFP) must be submitted electronically to the PlanetBids system no later than November 1, 2018 at 4:00 p.m. Proposals received after this date/time will not be considered. It is the responsibility of the proposer to ensure that any PROPOSALS submitted have sufficient time to be received by the City of Santa Ana prior to this qualification due date and time. Additionally, it is a requirement that hard copy PROPOSALS shall also be sent by courier service, mailed, or hand delivered in an enclosed sealed envelope and marked clearly with the following information formatted exactly as shown below: "SEALED QUALIFICATION FOR BUSH STREET BICYCLE BOULEVARD DESIGN SERVICES RFP NO. 18-072 IN THE CITY OF SANTA ANA DO NOT OPEN WITH REGULAR MAIL." City of Santa Ana Attn.: Kenny Nguyen Public Works Agency, M-36 20 Civic Center Plaza Santa Ana, CA 92701 For further instructions regarding hard copy submission PROPOSALS, refer to P1anetBids. All notifications, requests for information, updates and addenda will be posted online on P1anetBids at https•//www planetbids com/nortal/nortal of n?CompanvlD=20137. Proposers shall be responsible for monitoring the site to obtain information regarding this solicitation. Failure to respond to required updates may result in a determination of a nonresponsive qualification. City of Santa Ana RFP 18-072 2961-6 TABLE OF CONTENTS I. INTRODUCTION / PROJECT DESCRIPTION II. INSTRUCTIONS TO PROPOSERS !: A. CITY RESPONSIBILITIES B. PROPOSER RESPONSIBILITIES C. REQUEST FOR INFORMATION OR CLARIFICATION D. ADDENDA E. LICENSES & PERMITS F. INSURANCE G. INFORMATION PACKET H. PRE -PROPOSAL MEETING I. CITY RIGHT TO REJECT J. BID PROTESTS III. SUBMITTAL REQUIREMENTS A. GENERAL B. PROPOSAL CONTENTS 1. STATEMENT OF QUALIFICATIONS 2. SCOPE OF SERVICES AND SCHEDULE 3. FEE PROPOSAL 4. CERTIFICATIONS IV. PROPOSAL REVIEW (CONSULTANT SELECTION A. EVALUATION AND RATING B. SELECTION V. CONTRACT AWARD A. REQUEST FOR COUNCIL ACTION B. EXECUTION OF AGREEMENT VI. IMPLEMENTATION A. KICK-OFF MEETING B. NOTICE TO PROCEED VII. PUBLIC RECORDS ATTACHMENT 1: SCOPE OF WORK ATTACHMENT 2: AGREEMENT ATTACHMENT 3: CERTIFICATIONS ATTACHMENT 4: FUNDING PROVISIONS a Ana RFP 18-072 gGLL7 13 I. INTRODUCTION / PROJECT DESCRIPTION Nature of Work: The City of Santa Ana is seeking PROPOSALS from professional engineering firms to provide professional engineering design services. A detailed Scope of Work is included in the Appendix of this RFP as Attachment 1. Number of Proposals and Sienature Five (5) hard copies are required to accompany an electronic submittal of the complete qualification package on PlanetBids. One of the hard copies shall be marked as "ORIGINAL" and shall be signed by a company official with the power to bind the company and submitted to the City of Santa Ana. Please be explicit in identifying the appropriate person with legal authority to bind the company. The Statement of Qualifications shall be limited to a maximum of ten (10) sheets of double - sided or twenty (20) sheets of single -sided pages (including all exhibits, but excluding front and back covers, section dividers and attachments such as resumes, forms). Font size shall be minimum 11 -point Arial. Exhibits shall be maximum 11" x I7". Proposal Evaluation and Ratine: The criteria for evaluating the RFP submitted will take the following items into consideration: I. Firm and Team Experience 25% II. Understanding of Need 25% III. Creative Concepts 20% IV. Relevant Project Experience 20% V. Reference 10% The City has established a proposal review committee to evaluate proposers based on the response to the RFP, which includes adherence to outlined directions and format, and the City evaluation criteria set forth above. A final score will be calculated for each submitted proposal and used to rank the firms. After ranking, cost negotiations may begin with the most qualified consultant and only their cost proposal will be opened. Should negotiations fail or result in a price that the City does not consider fair and reasonable, negotiations will be formally terminated and the City will then undertake negotiations with the second most qualified consultant. If the negotiations with the second most qualified firm are not successful, negotiations with the third most qualified consultant, and so on, until the price is determined to be fair and reasonable by the City. City of Santa Ana RFP 18-072 P?SG-8 Proiect Funding: Project is funded with Affordable Housing Sustainable Communities Programs (AHSC Program). Special conditions may apply. Refer to Attachment 2 of the Appendix. In accordance with the California State Labor Code, prevailing wage rates apply. Copies of the prevailing rate of per diem wages are on file with the Public Works Agency and shall be made available to any interested party on request. City of Santa Ana RFP 18-072 -9 �;F: 'ts'2 r, .Ic N�'l S O1` S INSTRUCTIONS ' , , PROPOSERS ' •, A. CITY RESPONSIBILITIES The City will provide information in its possession relevant to preparation of required information in RFP. The City will provide only the staff assistance and documentation specifically referred to herein. B. PROPOSER RESPONSIBILITIES Point of Contact: The selected proposer will assume responsibilities for all services in its proposal. The selected proposer shall identify a sole point of contact with the greatest knowledge in regard to the required service operations and contractual matters, including payment of any and all charges resulting from the Agreement. Evidence of Financial Capacity: Proposer may be requested to submit its most recent audited financial statement, evidencing proposer's financial capacity to fully perform the required services, including provision of equipment and personnel expenses over a ninety (90) day period. If said financial statement does not reflect full ninety (90) day operational capacity, proposer may include a letter of credit as evidence of supplemental capacity. C. REQUEST FOR INFORMATION OR CLARIFICATION All questions or requested clarifications shall be made in writing to the Questions and Answers section of the P1anetBids solicitation no fewer than five (5) business days prior to the date and time set for opening of proposals. No verbal requests or responses will be accepted. Significant interpretations or clarifications will be addressed via addenda to this RFP. D. ADDENDA Any changes in RFP from the date of release to date of submittal will result in an addendum or amendment. Notification of such addendum or amendment shall be posted on P1anetBids. Addenda shall become part of the agreement documents and will require acknowledgement in the PlanetBids system prompted during electronic submittal. E. LICENCES & PERMITS The selected proposer shall be required to obtain a City of Santa Ana Business license within ten (10) business days of selection and must provide a copy to the City projects manager or designee prior to commencing any work in Santa Ana. Additionally, Proposer will be responsible for obtaining any licenses/permits required by the Scope of Work. F. INSURANCE The Selected Proposer shall provide the required evidence of insurance coverage as set forth in the Scope of Work within ten (10) business days after receipt of notice that the contract has been awarded. Failure to provide the required insurance certificates shall be cause for the annulment of the award and the forfeiture of the proposal guaranty. City of Santa Ana RFP 18-072 2tn-10 0 G. PAYMENT INFORMATION PACKET The selected proposer shall return a completed payment information packet within ten (10) business days after the successful proposer has received notice that the contract has been awarded. The packet is available on the City's website: santa-ana.ore/bids-rfos. H. PRE -PROPOSAL MEETING Should a pre -proposal be scheduled, the date, time and location is identified on the cover page of this RFP. The meeting will include discussion of the project scope and a question - and -answer session. It is highly recommended that the Proposer's key team members attend this meeting. Significant interpretations or clarifications will be addressed via addenda to this RFP, as described above in "Section D: Addenda." I. CITY RIGHT TO REJECT The City reserves the right to reject any or all proposals submitted and no representation is made hereby that any contract will be awarded pursuant to this RFP or otherwise. The City reserves the right to accept or reject the combined or separate components of this proposal in part or in its entirety or to waive any minor inconsistency, informality or technical defect in the proposal. The City reserves the right to reject, replace and approve any and all subcontractors. All subcontractor(s) shall be identified in the response to the RFP. Subcontractors shall be the responsibility of the successful proposer and the City shall assume no liability of such subcontractors. J. BID PROTESTS Proposers with concerns or rebuttal of any staff determination of non -responsiveness or non - responsibility may submit, in writing within five (5) business days, to the Project Manager, any concerns regarding the RFP process or staff determination. Such writing shall be considered by the City Manager or his designated representative, and may be acted upon within five (5) business days. If no action is taken within such time, there shall be no change to the staff determination. The exercise by Proposer of its right to submit written concerns shall be a condition precedent to seeking judicial review of any award of a contract hereunder. City of Santa Ana RFP 18-072 2M411 III. SUBMITTAL REQUIREMENTS A. GENERAL I. The number of Proposal Conies and signature is specified in: RFP SECTION I - INTRODUCTION / PROJECT DESCRIPTION. II. Deadline: Proposals are due to the City of Santa Ana at the date, time, and location specified in the Notice Inviting Proposals. B. PROPOSAL CONTENTS The proposal format and page limitation, if any, is specified in: RFP SECTION I - INTRODUCTION / PROJECT DESCRIPTION. 1. STATEMENT OF QUALIFICATIONS a. Cover Letter — Proposals shall include a letter signed by a principal or authorized representative who can make legally binding commitments for the entity. b. Contract Agreement Statement: Proposal shall include a statement outlining your concurrence or concerns with any and all provisions as contained in the Agreement attached herein as Attachment 2 in the Appendix. c. Firm and Team Experience: Proposal shall include a profile of the firm's experience. Include resumes of project team/sub-consultants that will be providing services which outline their technical and design experience. At a minimum, this should include the project manager/principal agent, and associates in charge when project manager/principal agent is unavailable. Provide key personnel, firm size, and an organization chart identifying only those who will perform work for the proposed project and the percentage of each individual's time devoted to this project. The project manager/principal agent shall be the primary contact person to represent your firm and will be the person to conduct the presentation, if invited for an interview. d. Understanding of Need: Proposal shall include an outline which demonstrates the firm's understanding of the work. This outline should include anticipated approach, tasks necessary for successful completion, deliverables, and suggestions or special concerns that the City should be made aware of. Identify any assumptions and/or exclusions used in preparation of the scope of work and associated fee estimate. e. Creative Concepts: Provide creative concepts by identifying the project constraints and explaining how the design would satisfy the following, but not limited to: unimpeded access for emergency response such as fire truck (AerialCat 101 model), drainage, landscaping, and irrigation for eight (8) intersections all within the Project budget. City of Santa Ana RFP 18-072 :=-12 f. Relevant Proiect Experience: Proposal shall include a list of projects which your firm and personnel have completed within the last 5 years in designing bicycle boulevards, traffic circles, mini -roundabouts,; and bulb -outs in an urban setting environment. Project information should include project description, year completed, firm project manager name, and client name, 'along with a person to contact and their telephone number. g. References: Proposal shall include a listing of relevant projects with references for three public entities for which Proposer has performed similar work within the past five (5) years. 2. SCOPE OF SERVICES AND SCHEDULE: Proposal shall include a Scope of Services and Schedule which details the work phases to be completed, the tasks to be accomplished, the deliverables to be provided, and the schedule / timeline to complete the project, based upon the requested Scope of Work detailed in Attachment 1 of this RFP. FEE PROPOSAL: The fee proposal shall be submitted concurrently with the hard copy technical proposal only, but in a separately sealed envelope, clearly labeled as "Fee Proposal." This shall include the firm's Standard Hourly Fee Schedule, a table outlining the tasks and team hourly effort for each of the major tasks, and a Project Fee Schedule as outlined in the Scope of Work. The fee proposal will not be opened until the proposals have been evaluated by the proposal selection committee. The City will select the consultant based on qualifications, and then negotiate a contract price based on available funding. The Fee Proposal ENVELOPE shall be labeled exactly the same as the cover of proposal envelope. 4. CERTIFICATIONS: The following forms shall be signed and included as part of the proposal submittal package: • Attachment 3-1: Non -Collusion Affidavit • Attachment 3-2: Non -Lobbying Certification • Attachment 3-3: Non -Discrimination Certification IV. PROPOSAL REVIEW (CONSULTANT SELECTION) A. EVALUATION AND RATING The criteria for evaluating the proposals are specified in: RFP SECTION I - INTRODUCTION / PROJECT DESCRIPTION. City of Santa Ana RFP 18-072 2613 O� SAry„1 B. SELECTION The committee may interview the top ranking proposers. The City will recommend award of the contract to the proposer who will provide the best value to the City. City reserves the right to begin negotiations and enter into a contract without interview or further discussions. V. CONTRACT AWARD A. REQUEST FOR COUNCIL ACTION Following evaluation and rating by the proposal review, committee, the Project Manager will recommend award of a contract to the proposer providing the best value to the City. B. EXECUTION OF AGREEMENT The Scope of Services, Schedule, and Fees submitted in the proposal will be the basis of any negotiation of final terms which will lead to a completed agreement ready for execution based on the standard Agreement attached herein as Attachment 2 in the Appendix. VI. IMPLEMENTATION A. KICK-OFF MEETING A kick-off meeting will be held after award of contract. Consultant and its team will meet with City of Santa Ana staff to conduct introductions, discuss scope of services, and implementation process. B. NOTICE TO PROCEED Following the kick-off meeting, a formal Notice to Proceed (NTP) may be issued after the agreement is fully executed, and all required bonds, insurance documents and contents of the Information Packet have been received and approved. VIL PUBLIC RECORDS All data, documents and other products used, developed, or produced during response preparation of the RFP will become property of the City. All responses to the RFP shall become property of the City. Proposer information identified as proprietary information shall be maintained confidential, to the extent allowed under the California Public Records Act. Proposals will become public record after award of contract. Proposer information identified as proprietary information shall be maintained confidential, to the extent allowed under the California Public Records Act. City of Santa Ana RFP 18-072 :=-14 Appendix ATTACHMENT 1 SCOPE OF WORK CITY OF SANTA ANA REQUEST FOR PROPOSALS FOR BUSH STREET BICYCLE BOULEVARD DESIGN SERVICES RFP NO.: 18-072 INTRODUCTION / PROJECT DESCRIPTION The City of Santa Ana (City) desires to enter into an Agreement with a qualified professional engineering consulting firm for the preparation PS&E package for Bush Street Bicycle Boulevard (Project). The proposed Bicycle Boulevard Project is along Bush Street from Civic Center to 1701 Street and along 15th Street from Sycamore Street to Bush Street. The scope of the Project includes installation of neighborhood traffic circles or mini -roundabouts at eight (8) intersections along the corridor, as well as signage and roadway markings connecting the Project with a low -stress bikeway to Downtown Santa Ana. The Project also includes street work at the intersections including, but not limited to: pavement, curb extensions, sidewalk, drainage and utility adjustments/relocations, signage, striping, and landscaping and irrigation where feasible. All improvements will be constructed in the Public Right of Way. The Project is funded through the Affordable Housing Sustainable Communities Programs (AHSC Program). Information regarding AHSC can be found in the Appendix of this RFP as Attachment 4. CONSULTANT SERVICES A. PROJECT COORDINATION. The Consultant shall be fully responsible for the overall management and coordination for the project, which may include, but is not limited to project development team meetings, liaison with affected agencies, and utility companies. Prepare progress report and schedule, securing permits for all field studies and any other required permits from other agencies. B. RECORDS RESEARCH. Research all information pertinent to the project including, but not limited to existing field condition, as -built plans and record drawings, right-of-way data and all future improvement plans adjacent to or affecting the project site. The selected Consultant shall identify all existing and proposed facilities within the projects limits and potential conflicts. C. SURVEY. On -the -ground field topographical survey work is required for the Consultant (and/or the Consultant's Subconsultant) using prevailing wages to identify existing horizontal and vertical features that are needed for the project. It is the Consultant's responsibility to provide only the survey necessary for the design of the bicycle boulevard on Bush Street and 15th Street. Consultant shall identify in the proposal a detail list of features the survey would include. Design level survey and base mapping of the project site shall be prepared in US Customary English units by a California licensed Land Surveyor in accordance with the City nta Ana RFP 18-072 541915 guidelines and in Microstation V8i Computer Aided design and Drafting (CADD) format. The horizontal datum shall be NAD 83 and the vertical datum shall be NAVD 88. D. WATER QUALITY. The Consultant shall coordinate with the City for the Low Impact Development (LID) requirements on the project and to prepare a Water Quality Management Plan (WQMP) for the project. Consultant shall provide BMPs with appropriate size based on treatment and peak flow rates, freight to job site and one year of maintenance to include units and cost in the engineer's cost estimate. The selection of Best Management Practices (BMPs) will always be subject to site specific conditions and the Consultant will be required to perform the research into the site specific conditions (e.g. prior contamination, depth to groundwater, soil conditions, interfering utilities, etc.) that could preclude infiltration. The Consultant shall also perform the required soils and/or infiltration testing per the Technical Guidance Documents, as necessary to design the infiltration system assuming it is the selected LID approach. Please find information and links to relevant documents and regulations at the following site: http://ocwatersheds.com/documents/wgmp. E. PLANS, SPECIFICATIONS, AND ESTIMATES (PS&E) 1. Development of Plans, Specifications and Estimate (PS&E): a) All reports, plans, specifications and quantity calculations shall conform to criteria, policies, procedures and standards of the City. The Consultant shall use the boilerplate for cut sheets, specifications and estimates provided by the City. b) The plan development shall include four (4) milestone deliverables -30%, 60%, 95% (pre -final) and 100% (final). All plan sheets shall be prepared at 20 scale unless noted otherwise. The necessary plans for each PS&E package shall include, but not be limited to: 1. Title Sheet (City boiler template) 2. Typical Cross Sections 3. Street Improvement Plan (Layout, Profile) 4. Construction Details 5. Channelization Plan (40 Scale) 6. Landscape & Irrigation Plan c) All calculations for the design and quantities shall be submitted as part of the PS&E submittal requirements. Quantities for all contract pay items shall be substantiated by calculations. Quantity calculations shall be neat and orderly and shall show all sketches, diagrams, and dimensions necessary to allow them to be independently used by field inspectors during construction. All quantity calculations shall be independently checked and substantiated with independent calculations. d) Electronic files for all CADD (in Microstation V8i), reports, and calculations shall be submitted at the end of the contract or when requested by the City. City of Santa Ana RFP 18-072 e) All electronic software developed, databases generated, spreadsheets and intellectual properties developed during the life of the Agreement shall become the properties of the City. 2. Deliverable PS&E package: a) 30% PS&E The package shall include the concept layout of the traffic circle, mini -roundabouts, bulb ouis/curb extensions, utility and drainage relocations, limits of pavement improvements, aesthetic features including planting (California native or drought tolerant plants), type of irrigation, if any, and cost estimates. b) 60%, 90%, 100% PS&E 1) The Consultant shall submit the following documents for review and approval: Each milestone submittal shall include the electronic files of the following documents: Plans, Standard Special Provisions (SSP), preliminary quantities and estimates, pay item list, design calculations and all reports supporting the design (i.e. geotechnical report, hydraulic report). 2) The City reviews and comments on the PS&E package within four (4) weeks of receipt of the complete milestone PS&E package. 3) Constructability review meeting shall take place at 60% or 90% and shall include Consultant and City engineering staff. c) Final PS&E for Approval and Bidding The Consultant shall submit one set of PDF of the following documents for construction Bid purpose: Signed final design plans Signed final specifications Final cost estimate and final quantity calculations Final design calculations 3. Construction Bidding Phase: Bidding procedures will be the responsibility of the City. While the PS&E construction package is advertising for bids, all questions concerning the intent shall be referred to the City for resolution. In the event that any item requiring interpretation in the drawings or specifications is discovered during the bidding period, said items shall be analyzed by the Consultant for decision by the City. 4. Construction Support Phase: a) This task shall be included as optional in the fee proposal. City of Santa Ana RFP 18-072 294p `47 b) Consultant shall furnish, at the consultant's sole cost and expense, all necessary revised documents and drawings due to errors and omissions of the Consultant. c) Consultant shall review and approve all submittals and shop plan drawings required to support the construction contract. Consultant shall complete shop drawings reviews within two (2) weeks of receipt. Contract Change Order reviews shall be completed within two (2) working days of receipt. t d) Consultant shall be available as requested by the City to resolve discrepancies in the contract documents. Consultant shall bring to the attention of the City any defects or deficiencies in the work by the construction contractor which the Consultant may observe. Consultant shall have no authority to issue instruction on behalf of the City, or to deputize' another to do so. e) The Consultant shall prepare and deliver to the City the final as -built' plans incorporating field marked prints supplied by the City. Upon completion of construction, the City will submit field -marked prints to Consultant. Consultant shall incorporate all changes to the plans electronically with all necessary revision notations and submit to the City. GENERAL REQUIREMENTS 1. The Consultant has total responsibility for the accuracy and completeness of the plans and related designs, specifications and estimates prepared and shall check all such materials accordingly. The plans will be reviewed by the City for conformity with the requirements of the Agreement. Reviews by the city do NOT include detailed review or checking of design or the accuracy with which such designs are depicted on the plans. The responsibility for accuracy and completeness of such items remains solely that of Consultant. 2. Consultant or its subconsultants shall not incorporate in the design any materials or equipment of single or sole source origin without written approval of the City. 3. The plans, specifications, estimates, calculations, and other documents furnished under the Agreement shall be of a quality acceptable to the City and State. The criteria for acceptance shall be a product of neat appearance, well organized, technically and grammatically correct, checked, dated, and having the maker and checker identified. The minimum standard of appearance, organization and content of the drawings shall be that of similar types produced by the City Boiler Plate. The Consultant shall modify its work as necessary to meet the level of acceptability defined by the criteria above. 4. The Consultant shall have a quality control plan in effect during the entire time work is being performed under the Agreement. The Quality control plan shall establish a process whereby plans are independently checked, corrected and back checked, and all job related correspondence and memoranda dated and received by affected persons and then bound in appropriate job files. Plan check shall also be provided by the City of Santa Ana's Design, Traffic, Construction Engineering Division, and the Orange County Fire Authority (OCFA). Reviews by the City respective Divisions and OCFA shall be coordinated by the City 5. Manuals/Standards City of Santa Ana RFP 18-072 Z5GI-1 Where applicable, engineering design of all PROJECT improvements shall be compatible and in accordance with the following: (1) City of Santa Ana Standard Plans (2) Standard Special Provisions for Public Works Construction I It will be the responsibility of the Consultant to verify that it has received the latest version or update of these documents. i 6. Street improvement plans shall adhere to City of Santa Ana Standard Plans and the Standard Special Provisions for Public Works Construction. Plans shall be computer drafted in Microstation V8i format and shall adhere to the current City of Santa Ana Public Works Agency Interagency CAD standards. 7. The Consultant's work will be subject'to inspections by representatives of the City. 8. Project progress 1. Meetings - Progress Review Meetings shall be held as deemed appropriate by the City. 2. Progress Reporting - Progress Reports shall be submitted at monthly intervals, indicating progress achieved during the reporting period in relation to the progress scheduled. 3. Project Schedule - The Consultant shall prepare the project schedule in Microsoft Project format. The project schedule should break the tasks and subtasks. Any major change to the project schedule must be approved by the City. PAYMENT AND INVOICING: Selected Consultant shall invoice the City based on time and material according to the City's standard invoice template. Tasks and hours shall be clearly identified and all rates must match those included in the approved agreement. City shall retain ten percent (10%) of the invoice amount from each payment until the completed Project has been accepted by the City. City Responsibilities: The City will provide information in its possession relevant to the preparation of the required information in the RFP. The City will provide only the staff assistance and the documentation specifically in referred to herein. • Utility notice and coordination • Furnish scope of work and provide general direction as needed for the assigned project • All plan check coordination within the City • Advertise, award, and administer of construction contract • Electronic files (sample plans & specifications, City of Santa Ana's CADD Standards) • Electronic files for title sheets and sheet borders • Facilitate meeting space and coordination and City facilities Consultant Responsibilities: Consultant shall provide all required insurance as outlined in Attachment 2 and Attachment 4 of this RFP. City of Santa Ana RFP 18-072 23 - Appendix ATTACHMENT 2 I STANDARD AGREEMENT CONSULTANT AGREEMENT CITY OF SANTA ANA THIS AGREEMENT is made and entered into this day of , 2018 by and between ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. The City desires to retain a consultant having special skill and knowledge in the field of: An engineering firm to provide design services which will result in the provision of Contract Documents for the "Bush Street Bicycle Boulevard" project. B. Consultant represents that Consultant is able and willing to provide such services to the City C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform during the term of this Agreement, the tasks and obligations including all labor, materials, tools, equipment, and incidental customary work required to fully and adequately complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and incorporated by reference. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City, the rates and charges identified in Compensation - Exhibit B. The total amount to be expended under this Agreement shall not exceed $xxxxxx during the term of this Agreement, including any extension periods exercised under Section 3. City of Santa Ana RFP 20 b. Payment by City shall be made within 45 days (forty-five) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in �he Recitals which may reasonably be expected by City. 3. TERM This Agreement shall commence on [enter a Start Date or "the date first written above"] for a number (#) year term with the option for the City to grant up to a number M -year renewals, exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in accordance with Section 16, below. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not City of Santa Ana RFP Page A2-2 25G-21 be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. 7. INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. I Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: i. Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. ii. Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. iii. Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. iv. Consultant shall supply City with a fully executed additional insured endorsement. City of Santa Ana RFP Page A2-3 25G-22 f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury,' including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the ternis of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terns of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. City of Santa Ana RFP Page A2-4 25G-23 Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. i 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with performance of services. Conflict may be further specified in Certifications - Exhibit C, attached hereto and incorporated in this Agreement by reference. 13. DISCREVIINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations and as further specified in Certifications - Exhibit C, attached hereto and incorporated in this Agreement by`reference. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or City of Santa Ana RFP Page A2-5 25G-24 otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation' or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 16. TERMNATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 18. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. City of Santa Ana RFP Page A2-6 25G-25 19. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 20. MISCELLANEOUS PROVISIONS a. Additional provisions, if any, are identified as Additional Provisions, Exhibit D, attached hereto and incorporated into this Agreement by reference. No Exhibit D is attached in the absence of additional provisions. b. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. C. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. 21. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: City of Santa Ana RFP Page A2-7 25G-26 To City: Clerk of the City Cou�cil City of Santa Ana 20 Civic Center Plaza.(M-30) P.O. Box 1988 Santa Ana, CA 927021-1988 Fax: 714- 647-6956 With courtesy copies to: Fuad S. Sweiss, PE, PLS Sonia R. Carvalho Executive Director, Public Works Agency City Attorney City of Santa Ana City of Santa Ana 20 Civic Center Plaza (M-21) 20 Civic Center Plaza (M-29) P.O. Box 1988 P.O. Box 1988 Santa Ana, California 92702 Santa Ana, California 92702 Fax: 714- 647-5635 Fax: 714- 647-6515 To Consultant: First & Last Name: Title: Consultant Finn Name: Address: City, State, Zip: Phone: A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. 25G-27 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Maria D. Huizar Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney Bv: John Funk Assistant City Attorney RECOMMENDED FOR APPROVAL: FUAD S. SWEISS, PE, PLS Executive Director Public Works Agency Rev. 6-29-2018 CITY OF SANTA ANA i Raul Godinez II City Manager CONSULTANT: (name) (title) Tax ID 25G-28 SCOPE OF SERVICES City of Santa Ana RFP Page A2-10 25G-29 EXB IBIT B COMPENSATION Fee Proposal including hourly rates City of Santa Ana RFP Page A2-11 25G-30 .n: CERTIFICATIONS C -I through C-3 City of Santa Ana RFP Page A2-12 25G-31 Appendix ATTACHMENT 3-1: NON -COLLUSION AFFIDAVIT CERTIFICATIONS NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above Non -collusion Affidavit is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Non -collusion Affidavit. BIDDERS are cautioned that making a false certification may subject the certifier to criminal prosecution. Signed State of California County of Subscribed and sworn to (or affirmed) before me on this day of 1 20� by , proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. Notary Public Signature Notary Public Seal City of Santa Ana RFP M132 Appendix ATTACHMENT 3-2: NON -LOBBYING CERTIFICATION CERTIFICATIONS The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: 1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. 2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a "Disclosure of Lobbying Activities". This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify and disclose accordingly. Firm Signed and Printed Name: Title Date City of Santa Ana RFP 2593 Appendix ATTACHMENT 3-3: NON-DISCRIMINATION CERTIFICATION CERTIFICATIONS The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: 1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection, for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted City of Santa Ana RFP ZSG3-34 by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a sub -consultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, No discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: Title: Firm: Date: City of Santa Ana RFP 235 Appendix ATTACHMENT 4 FUNDING PROVISIONS City of Santa Ana RFP 18-072 LSV326 Article I. AHSC General Overview Section 100. Purpose and Scope i(a) The purpose of these Program Guidelines is to implement Division 44, Part 1 of the Public Resources Code (PRC) (commencing with Section 75200), which establishes the Affordable Housing and Sustainable Communities (AHSC) Program, hereinafter referred to as the AHSC Program. (b) The purpose of the AHSC Program is to reduce greenhouse gas (GHG) emissions through projects that implement land -use, housing, transportation, and agricultural land preservation practices to support infill and compact development, and that support related and coordinated public policy objectives, including the following: (1) reducing air pollution; (2) improving conditions in disadvantaged communities; (3) supporting or improving public health and other co -benefits as defined in Section 39712 of the Health and Safety Code; (4) improving connectivity and accessibility to jobs, housing, and services; (5) increasing options for mobility, including the implementation of the Active Transportation Program established pursuant to Section 2380 of the Streets and Highway Code; (6) increasing transit ridership; (7) preserving and developing affordable housing for lower income households, as defined in Section 50079.5 of the Health and Safety Code; and (8) protecting agricultural lands to support infill development. http://sgc.ca.gov/programs/ahsc/docs/20171024-AHSC-1 6-17—Gu ideli nes. pdf 2017 AHSC Program Guidelines - 3 - July 2017 25G-37 Section 101. AHSC Program Overview The AHSC Program furthers the purposes of AB 32 (Chapter 488, Statues 2006) and SB 375 (Chapter 728, Statutes, 2008) by investing in projects that reduce GHG emissions by supporting more -compact, infill development patterns, encouraging active transportation and transit usage, and protecting agricultural land from sprawl development. Funding for the AHSC Program is provided from the Greenhouse Gas Reduction Fund (GGRF), an account established to receive Cap -and -Trade auction proceeds. The Cap -and -Trade Program, a key strategy for achieving the GHG emission reduction goals of AB 32, issues a limited number of GHG emissions permits (called allowances) each year. A portion of these allowances can be purchased from the State at quarterly auctions, thereby generating auction proceeds. These State auction proceeds are then deposited in the GGRF, where they become available for appropriation by the Legislature to further the purposes of AB 32. The AHSC Program is administered by the Strategic Growth Council (Council). The Department of Housing and Community Development (Department) will implement the transportation, housing and infrastructure component of the AHSC Program. The Council staff will coordinate efforts with Department staff, working with the California Air Resources Board (ARB) and the Council to administer the broader AHSC Program, including developing program guidelines, evaluating applications, preparing agreements, monitoring agreement implementation, and program reporting. The Council will coordinate with ARB to develop and incorporate consistent guidance in the following areas, which will apply to all GGRF programs, including the AHSC Program: • Expenditure records to ensure investments further the goals of AB 32. SB 535 (Chapter 830, Statutes 2012) and AB 1550 requirements to maximize benefits to Disadvantaged Communities and Low -Income Communities. • Consistent methodologies for quantifying GHG reductions and other economic, environmental and public health co -benefits. • Project tracking and reporting. The AHSC Program will provide grants and/or loans to projects that will achieve GHG reductions and benefit Disadvantaged Communities and Low -Income Communities through increasing accessibility of affordable housing, employment centers and Key Destinations via low -carbon transportation resulting in fewer vehicle miles traveled (VMT) through shortened or reduced vehicle trip length or mode shift to transit, bicycling or walking. Three project prototypes have been identified to implement this strategy: 1) Transit Oriented Development (TOD) Project Areas, or 2) Integrated Connectivity Project (ICP) Project Areas, or 3) Rural Innovation Project Areas (RIPA). Funds will be allocated through a competitive process, based on the merits of applications submitted and the proposed use of funds within the identified Project Area. The threshold requirements and application selection criteria focus on the extent to which developments realize the AHSC Program's objectives of reducing GHG emissions, benefiting Disadvantaged Communities and Low -Income Communities, providing affordable housing, demonstrating project readiness, and meeting other policy considerations. 2017AHSC Program Guidelines - 4 - July 2017 25G-38 Insurance Requirements for Capital Projects These insurance requirements govern insurance coverage on the Capital Projects improved using grant funding from the Department's Affordable Housing and Sustainable Communities Program. The Department reserves the right to revise and vary these requirements based on, among other items, the availability of coverage, current insurance industry standards and concerns specific to the insured property. Recipients of Department grants are responsible for carrying the minimum required insurance coverage according to this Disbursement Agreement. Insurance coverage meeting the following requirements will be deemed by the Department to be in compliance with this Disbursement Agreement. Submit a certificate of insurance (or other evidence) that acknowledges the Department's security interest and has appropriate coverage in force for property and liability exposures as follows: GENERAL REQUIREMENTS: a. Copy of its commercial general liability policy and its excess policy or binder until such time as a policy is available, including the declarations page, applicable endorsements, riders, and other modifications in effect at the time of contract execution. Standard ISO form No. CG 0001 or similar exclusions are allowed if not inconsistent with Section 2, "Indemnification and Insurance." Allowance of additional exclusions is at the discretion of the Department. b. Certificate of insurance showing all other required coverages. Certificates of insurance, as evidence of required insurance for the auto liability and any other required policy, shall set forth deductible amounts applicable to each policy and all exclusions that are added by endorsement to each policy. The evidence of insurance shall provide that no cancellation, lapse, or reduction of coverage will occur without 10 days prior written notice to the Department. C. A declaration under the penalty of perjury by a certified public accountant certifying the accountant has applied Generally Accepted Accounting Principles (GAAP) guidelines confirming the Recipient has sufficient funds and resources to cover any self-insured retentions if the self-insured retention is $50,000 or higher. 25G-39 If the Recipient uses any form of self-insurance for workers compensation in lieu of an insurance policy, it shall submit a certificate of consent to self -insure in accordance with the provisions of Section 3700 of the Labor Code. 2. INDEMNIFICATION AND INSURANCE: The Contractor's obligations regarding indemnification of the State of California and the requirements for insurance shall conform to the provisions in Section 2(a), "Indemnification," and Section 2(b), "Insurance," of Section 2. a. INDEMNIFICATION: 1. The Contractor shall defend, indemnify, and save harmless the State, including its officers, employees, and agents (excluding agents who are design professionals) from any and all claims, demands, causes of action, damages, costs, expenses, actual attorneys' fees, losses or liabilities, in law or in equity arising out of or in connection with the Contractor's performance of this contract for: 2. Bodily injury including, but not limited to, bodily injury, sickness or disease, emotional injury or death to persons, including, but not limited to, the public, any employees or agents of the Contractor, the State, or any other contractor; and 3. Damage to property of anyone including loss of use thereof; caused or alleged to be caused in whole or in part- by any negligent or otherwise legally actionable act or omission of the Contractor or anyone directly or indirectly employed by the Contractor or anyone for whose acts the Contractor may be liable. 4. Except as otherwise provided by law, these requirements apply regardless of the existence or degree of fault of the State. The Contractor is not obligated to indemnify the State for Claims arising from conduct delineated in Civil Code Section 2782 and to Claims arising from any defective or substandard condition of the highway that existed at or before the start of work, unless this condition has been changed by the work or the scope of the work requires the Contractor to maintain existing highway facilities and the Claim arises from the Contractor's failure to maintain. The Contractor's defense and indemnity obligation shall extend to Claims arising after the work is completed and accepted if the Claims are directly related to alleged acts or omissions by the Contractor that occurred during 25G-40 the course of the work. State inspection is not a waiver of full compliance with these requirements. 1 5. The Contractor's obligation to defend and indemnify shall not be excused because of the Contractor's inability to evaluate liability or because the Contractor evaluates liability and determine that the Contractor is not liable. The Contractor shall respond within 30 days to the tender of any Claim for defense and indemnity by the State, unless this time has been extended by the State. If the Contractor fails to accept or reject a tender of defense and indemnity within 30 days, in addition to any other remedy authorized by law, the Department may withhold such funds the State reasonably considers necessary for its defense and indemnity until disposition has been made of the Claim or until the Contractor accepts or rejects the tender of defense, whichever occurs first. With respect to third -party claims against the Contractor, the Contractor waives all rights of any type to express or implied indemnity against the State, its officers, employees, or agents (excluding agents who are design professionals). 7. Nothing in the Contract is intended to establish a standard of care owed to any member of the public or to extend to the public the status of a third -party beneficiary for any of these indemnification specifications. b. INSURANCE Nothing in the contract is intended to establish a standard of care owed to any member of the public or to extend to the public the status of a third -party beneficiary for any of these insurance specifications. C. CASUALTY INSURANCE The Contractor shall procure and maintain insurance on all of its operations with companies acceptable to the State as follows: A. The Contractor shall keep all insurance in full force and effect from the beginning of the work through contract acceptance. B. All insurance shall be with an insurance company with a rating from A.M. Best Financial Strength Rating of A- or better and a Financial Size Category of VII or better. 25G-41 C. The Contractor shall maintain completed operations coverage with a carrier acceptable to the State through the expiration of the patent deficiency in construction statute of repose set forth in Code of Civil Procedure Section 337.1. WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY INSURANCE In accordance with Labor Code Section 1860, the Contractor shall secure the payment of worker's compensation in accordance with Labor Code Section 3700. 2. In accordance with Labor Code Section 1861, the Contractor shall submit to the Department the following certification before performing the work: A. I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract. 3. Contract execution constitutes certification submittal. 4. The Contractor shall provide Employer's Liability Insurance in amounts not less than: A. $1,000,000 for each accident for bodily injury by accident B. $1,000,000 policy limit for bodily injury by disease C. $1,000,000 for each employee for bodily injury by disease 5. If there is an exposure of injury to the Contractor's employees under the U.S. Longshoremen's and Harbor Workers' Compensation Act, the Jones Act, or under laws, regulations, or statutes applicable to maritime employees, coverage shall be included for such injuries or claims. e. GENERAL LIABILITY INSURANCE The Contractor shall carry General Liability and Umbrella or Excess Liability Insurance covering all operations by or on behalf of the Contractor providing insurance for bodily injury liability and property damage liability for the following limits and including coverage for: 25G-42 A. Premises', operations and mobileequipment B. Products, and completed operations ' C... Broad form property damage ,(including completed operations), , D Explosion collapse, and underground hazards E , Personal hjury.. F. " Contractual liability'. 2. The Contractor, shall not require certified SmaIL Business subcontractors to.'carry Liability Insurance that exceedscthe limits in rj ?Section 2(f)(1), "Liability Limits/Additional 'Insureds; of these: specifications The maximum required Liability Insurance limits`in' Section 2(f)(1)';'."'Liability'- Limits/Addltion'al Insureds;". of ;,these ;'specifications shall apply to certified Small Business subcontractors _'for work performed ori the project,_regardless of tier. The provisions of, Section 2(0(1), "Liability' Limits/Additional' Insureds;" shall,'be included in all subcontracts for all tier's LIABILITY LIMITS/ADDITIONAL INSUREDS 1. The limits ,of liability shall be least the amounis,shown in the following table: . Construction For Each Aggregate for ,General ": 'Umbrella or Contract Occurrence Products/ Aggregate2, Excess Amount 4 - ' -Completed Liability3. �'.O eration :5$1,000,000, $1,000,000 $2,000,000 $2,000,000 "$5,000,000 >$1;000,000 :5$15,000,000: :$1,000,000', $2,000,000 $2,000;000 .$]0,000,000 >$15,000,000 :_$25,000,000' $2,000,000 $2;000'000 .. '$a,660,00& $15;000 000 >$25,000,000 $2,000,000 $2,000;000 ..'• $4,000,00011.$25;000',000 1.' Combined single limit for bodily injury and, property'damage;. 2 hsshall apply, separately to the .Contractor's work:tinder this contract 3. The' umbrella or excess policy shall•contain.a clause stating -that it takes effect (drops down) in the event the primary limits are impaired or exhausted. 4. "Construction Contract Amount" is the total amount of the construction contractall ora portion of which is funded -with AHSC funds. 2. The State, including its officers, directors, agents (excluding agents who are design professionals), and employees, shall be named as additional insureds under the General Liability and Umbrella Liability 25G-43 Policies with respect to liability arising out of or connected with work or operations performed by or on behalf of the Contractor under this contract. I Coverage for such additional insureds does not extend to liability: A. Arising from any defective or substandard condition oflthe roadway which existed at or before the time the Contractor started work, unless such condition has been changed by'the work or the scope of the work requires the Contractor to maintain existing roadway facilities and the claim arises from the Contractor's failure to maintain; B. For claims occurring after the work is completed and accepted unless these claims are directly related to alleged acts or omissions of the Contractor that occurred during the course of the work; or C. To the extent prohibited by Insurance Code Section 11580.04 3. Additional insured coverage shall be provided by a policy provision or by an endorsement providing coverage at least as broad as Additional Insured (Form B) endorsement form CG 2010, as published by the Insurance Services Office (ISO), or other form designated by the Department. g. CONTRACTOR'S INSURANCE POLICY IS PRIMARY The policy shall stipulate that the insurance afforded the additional insureds applies as primary insurance. Any other insurance or self-insurance maintained by the State is excess only and shall not be called upon to contribute with this insurance. h. AUTOMOBILE LIABILITY INSURANCE The Contractor shall carry automobile liability insurance, including coverage for all owned, hired, and non -owned automobiles. The primary limits of liability shall be not less than $1,000,000 combined single limit each accident for bodily injury and property damage. The umbrella or excess liability coverage required under Section 2 (f)(1) also applies to automobile liability. POLICY FORMS, ENDORSEMENTS, AND CERTIFICATES The Contractor shall provide its General Liability Insurance under Commercial General Liability policy form No. CG0001 as published by the Insurance Services Office (ISO) or under a policy form at least as broad as policy form No. CG0001. 25G-44 DEDUCTIBLES The State may expressly allow deductible clauses, which it does not consider excessive, overly broad, or harmful to the interests of the State. Regardless of the allowance of exclusions or deductions by the State, the Contractor is responsible for any'deductible amount and shall warrant that the coverage provided to the State is in accordance with Section 2(b), "Insurance." 1. The Department may assure the Contractor's compliance with its insurance obligations. Ten days before an insurance policy lapses or is canceled during the contract period, the Contractor shall submit to the Department evidence of renewal or replacement of the policy. 2. If the Contractor fails to maintain any required insurance coverage, the Department may maintain this coverage and withhold or charge the expense to the Contractor or terminate the Contractor's control of the work. 3. The Contractor is not relieved of its duties and responsibilities to indemnify, defend, and hold harmless the State, its officers, agents, and employees by the Department's acceptance of insurance policies and certificates. 4. Minimum insurance coverage amounts do not relieve the Contractor for liability in excess of such coverage, nor do they preclude the State from taking other actions available to it, including the withholding of funds under this contract. 25G-45 25G-46 AGREEMENT TO PROVIDE ENGINEERING DESIGN SERVICES FOR BUSH STREET BICYCLE BOULEVARD THIS AGREEMENT is made and entered into on this 15th day of January, 2019 by and between KOA Corporation ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). I � RECITALS A. On October 15, 2018, the City issued Request for Proposal No. 18-072 by which it sought a consultant to provide professional engineering design services for the Bush Street Bicycle Boulevard Project. B. Consultant submitted a responsive proposal that was selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 18-072. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform the services described in the scope of work that was included in RFP No. 18-072 and as more specifically delineated in Consultant's proposal, which is attached as Exhibit A and incorporated in full. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services under this Agreement, the rates and charges identified in Exhibit B. The total sum to be expended under this Agreement, including any extension periods, shall not exceed $142,984. This sum is comprised of (1) the base amount of $129,985 and (2) a 10% contingency in the amount of $12,999 for additional services at the City's sole discretion. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work. performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals which may reasonably be expected by City. City shall retain ten percent (10%) of the invoice amount from each payment until the completed work has been accepted by City. EXHIBIT 2 Page 1 of 8 25G-47 [cry a"U q This Agreement shall commence on the date first written above and terminate on January 14, 2021, unless terminated earlier in accordance with Section 16 below. The term of this Agreement may be extended for two 1 -year periods upon a writing executed by the City Manager and the City Attorney. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "Public works", or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Consultant shall, during the entire tern of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer-employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and. wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. Page 2 of 8 25G-48 7. INSURANCE Prior to undertaking performance lof work under this Agreement, Consultant shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers land representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000=000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, and representatives as additional insured(s); (b) be primary and not contributory with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of the Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: i. Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. ii. Certificates of insurance shall be fumished to the City upon execution of this Agreement and shall be approved by the City. iii. Certificates and policies shall state that the policies shall not be canceled or reduced in coverage or changed in any other material aspect without thirty (30) days prior written notice to the City. iv. Where the amounts or coverage provided by the certificates of insurance provides coverage greater than those listed by this Agreement, the amounts provided by the certificates of insurance shall be incorporated by reference into the Agreement. V. Consultant shall supply City with a fully executed additional insured endorsement. Page 3 of 8 25G-49 If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the',right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City S. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terns of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend and indemnify the City, its officers, agents, representatives, and employees against any and all liability, including costs, for infringement of any United States' letters patent, trademark, or copyright infringement, including costs, contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. inl�tixK� • � y Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longerperiod required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Page 4 of 8 25G-50 Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. i 11. CONFIDENTLALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interests and shall not have interests, direct or indirect, which would conflict in any manner with 'performance of services specified under this Agreement. 13. NON-DISCRIIVIINATION Consultant shall not discriminate because of race, color, creed, religion, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied herein. Page 5 of 8 25G-51 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other consultants retained by City. 16. TERMINATION This Agreement maybe terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive, and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product(s) completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 17. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver mmless the writing so specifies. 18. JURISDICTION - VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 19. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be Page 6 of 8 25G-52 cause for termination of this Agreement. 20. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988. Santa Ana, CA 92702-1988 Fax: 714- 647-6956 With courtesy copies to: Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P,O. Box 1988 Santa Ana, CA 92702 Fax 714-647-5635 To Consultant: KOA Corporation 2141 W. Orangewood Avenue Orange, CA 92868 Attn: Chuck Stephan, Vice President A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these time frames, weekends, federal, state, County or City holidays shall be excluded. Page 7 of 8 25G-53 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for, any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: Maria D, Huizar Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney John M.Funk Assistant City Attorney RECOMMENDED FOR APPROVAL: Fuad S. Sweiss, PE, PLS Executive Director Public Works Agency CITY OF SANTA ANA Raul Godinez II City Manager CONSULTANT: By: Title: Page 8 of 8 25G-54 I! .1 1 rl� I/V (UPDATED) PROPOSAL BUSH STREET BICYCLE BOULEVARD DESIGN SERVICES RFP NO. 18-072 IN THE CITY OF SANTA ANA EXHIBIT A CITY OF SANTA ANA KLA 25G-55 DECEMBER 19, 2018 TO i Dear Mr. Nguyen: Mr. Kenny Nguyen City of Santa Ana KOA Is excited to submit this proposal package to the City of Santa Public Works Agency; M-36 Ana for providing professional engineering design services for the 20 Civic Center Plaza Bush Street Bicycle Boulevard. KOA has the experience and resources ; required to assist the City with Implementing the project in a timely and 4 cost-efficient manner. We also provide value-added services, Including sustainable green design, public outreach, grant management, and 2141W OiangewooilrA4enue, Orange CA 92868 '-',� y t Vice President 7141739534 ti ,t T: 714.573.0317 f•� _,: }T,7145730317Ir MONTEREY PARK ORANGEfON�ARIO SAN, SANDIEDIEGO,m � s ( � , ZIP "* 9 RFP NO. 18-072 �_ _ F F 1� n Y ". 3 'ICY Y• j!� with bike -related design and are eager to assist the City of Santa Ana sti .i a i tt projects KOA conducts in Orange County. Veteran KOA team firms, 4 l +r NUVIS, Guide, and Twining will provide landscape architecture, land .(i surveying, and potholing services, respectively. We are excited to team Mr. Ray Wang together for this project and to showcase to the City of Santa Ana the Project Manager many possibilities for the bike boulevard. T: 714.573.0317 CONTRACT AGREEMENT STATEMENT Twang@koacorp.com KOA concurs with all provisions as contained in the sample agreement provided in the RFP. Attached is our technical proposal. Please contact Mr. Wang (contact information is on the left) if you wish to discuss this proposal further or if you have questions regarding our submittal. cerel , u k Stephan TO i Dear Mr. Nguyen: Mr. Kenny Nguyen City of Santa Ana KOA Is excited to submit this proposal package to the City of Santa Public Works Agency; M-36 Ana for providing professional engineering design services for the 20 Civic Center Plaza Bush Street Bicycle Boulevard. KOA has the experience and resources Santa Ana, CA 92701 required to assist the City with Implementing the project in a timely and cost-efficient manner. We also provide value-added services, Including sustainable green design, public outreach, grant management, and FROM construction management. Mr. Chuck Stephan We have had the pleasure of providing professional engineering Vice President services on a variety of bike -related projects with street improvement, cstephan@koacorp.com traffic calming, and traffic signal elements. We are incredibly proud of T: 714.573.0317 our bike boulevard work, including the Vista Street Bicycle Boulevard R 714.573.9534 and 10 -mile Daisy -Myrtle Bicycle Boulevard for the City of Long Beach, the latter of which has recently completed construction. KOA is currently designing a 3 -mile bike boulevard for them. Our cycle track project along RFP NO. 18-072 EI Camino Real for the City of San Clemente was constructed last year Bush Street Bicycle and we have the 3rd and Broadway Cycle Track project in the City of Boulevard Design Services Long Beach that has recently started construction. We are very familiar with bike -related design and are eager to assist the City of Santa Ana with designing and implementing the Bush Street Bicycle Boulevard. DATE November 1, 2018 Ms Min Zhou will be the principal -in -charge, as she is for all bike -related projects KOA conducts in Orange County. Veteran KOA team firms, NUVIS, Guide, and Twining will provide landscape architecture, land PRIMARY CONTACTS surveying, and potholing services, respectively. We are excited to team Mr. Ray Wang together for this project and to showcase to the City of Santa Ana the Project Manager many possibilities for the bike boulevard. T: 714.573.0317 CONTRACT AGREEMENT STATEMENT Twang@koacorp.com KOA concurs with all provisions as contained in the sample agreement provided in the RFP. Attached is our technical proposal. Please contact Mr. Wang (contact information is on the left) if you wish to discuss this proposal further or if you have questions regarding our submittal. cerel , u k Stephan ice President FIRM AND TEAM EXPERIENCE FIRM PROFILE Founded in 1987, KOA is a leading provider in traffic engineering, transportation planning and construction management services for public agencies and private sector clients. We offer our clients technical knowledge, innovative solutions and responsive services. Thel hallmark of our success is our dedication to each and every project and our desire to leave a legacy of extraordinary contributions to our communities. Our staff includes certified transportation planners, registered civil and traffic engineers, project/construction managers, and construction inspectors. With four offices located in Southern California, KOA has provided engineering services for some of the largest public works and transportation planning projects throughout California. KLA TYPES OF SERVICES Civil Engineering Traffic Engineering Transportation Planning Active Transportation Highway & Transportation Design Program Management Construction Management YEAR FOUNDED 1987 As a multidisciplinary firm with 100 employees, the proposed KOA FORM OF THE staff (key and support) regularly works together on design and active ORGANIZATION transportation projects, including those previously listed. We can assign S Corporation staff from any office in the firm, as needed. RESUMES OF PROJECT TEAM & KEY PERSONNEL Resumes for our key project staff are attached at the end of this proposal. Our primary staff will consist of the project manager, assistant project manager, principal -in -charge, and the QA/QC manager. Additional key proposed staff Include KOA and subconsultant task leaders. The main contact will be the proposed project manager, Mr. Ray Wang. He will be supported by the assistant project manager, Ms. Thao Le, who can be contacted when Mr. Wang is not available. Key staff assignments are shown in the organization chart on the following page. We have assembled a strong team of active transportation designers for the Bush Street Bicycle Boulevard project. The project design will be led by project manager, Mr. Ray Wang, PE, due to his 23 years of experience with street improvement projects, green design, and water quality management. He will focus on utility, drainage, pavement, rehabilitation, ADA compliance, and water quality issues. Ms. Theo Le is the assistant project manager and will be the main point of contact for the project. She has been involved with more than 14 miles of bike boulevard design, having designed traffic calming treatments such as roundabouts, traffic circles, bulb -outs, and signing and striping. She has played a big role in managing project schedules and budgets, coordinating with city and utility agencies, scheduling public outreach events, and bike boulevard design. Mr. Walter Okitsu is highly respected in the traffic engineering Industry. He leads the team in devising innovative and legally sound traffic calming and bike -focused measures. He commutes by bike to work on a daily basis, lending first-hand experience to solving bike conflict issues. ANA 25G-57 FIRM SIZE 100 Employees LOCATION OF OFFICES Monterey Park Orange Ontario San Diego PROJECT OFFICE LOCATION 2141 W Orangewood Ave Orange, CA 92868 Tel: 714.573.0317 Fax: 714.573.9534 MAIN CONTACT Mr. Ray Wang Project Manager T 714.573.0317 rwang@koacorp.com FIRM AND TEAM EXPERIENCE MwrreA i We are excited to team with NUVIS to provide landscape and Irrigation services. NUVIS is a certifI ied D/MBE and SBE firm with a local office in Costa Mesa. NUVIS has designed numerous roundabouts and traffic circles for urban environments, historical/cultural sites, and street improvement projects with bike facilities. They work with landscape, hardscape alternatives, and incorporate hard -wired and solar -powered irrigation options. We also welcome Guide Surveying, Inc. (Guide) who provides years of reliable and accurate surveying experience to our team. Headquartered in Irvine, they are a multi -disciplined land surveying firm that has provided project -based and on-call geomatics services throughout California since 1995. For bike boulevard projects, it is anticipated that topographic and point surveys will be required to a minimum 100 feet from the BCR of the intersection. Surveys will also assist us in meeting ADA compliance requirements. Twining Inc. has successfully provided geotechnical investigation services for our bike boulevard 'projects. Their services will range from identifying pavement sections and performing percolation testing for biofiltration system treatments. ORGANIZATION CHART Below is KOA's organization chart. It reflects our proposed key and support staff, each person's availability to the project, proposed subconsultant staff, and the lines of communication for completing the project. LEGEND: ■ KOA © NUVIS ED Guida ■ Tvdning (##°6) = Percent Available for the Project o sea Chuck Stephan, PE (30%) Ray Wang, PE Task Leader Alan Yasuda, EIT (35%) Perry A. Cardoza, PLA, PLSA(20%) Task Leader Ray Wang, PE Task Leader Ray Wang, PE (50%) Min Zhou, PE (20%) Thao Le, EIT (60%) Ryan Calad, PE (45%) Task Leader I Kevin Kelley, EIT (35%) Walter Okitsu, PE, PTOE, PTP (509A) Task Leader Thao Le, EIT Calvin Yoshnake. PS AMr Ghavibazoo, PHD (50%) (25%) Task Leader Task Leader BUSH STREET BICYCLE BOULEVARD DESIGN SERVICES RFP NO. 18-072 CITY OF 25G-58 UNDERSTANDING OF NEED The proposed nearly 4,100Ifoot bike boulevard extends along Bush Street,! from Civic Center Drive to 17th Street and aldng 15th Street, from Sycamore Street to Bush Street. The City proposes to construct landscaped neighborhood traffic circles/ mini roundabouts at eight Intersections. The bike boulevard will consist of signage and roadway markings. The project will provide connectivity to the existing bike boulevard south of Civic Center Drive and to the adopted bike lanes on 17th Street and Civic Center Drive. The project is located in the Midtown Specific Plan area, characterized by professional and administration offices and low-to-medium density residential land uses. The project has historic sites due to Its proximity to the Downtown Historic District. It will be Important to balance the neighborhood aesthetic of the historical sites with the everyday needs of the surrounding residential and business community, including landscape and signage components. We understand that the City is looking for cost- effective and as -needed custom treatments that best fit the City's character and goals. KOA will closely examine the traffic operations, community and interagency response, civil and utility constraints, and funding requirements to produce a constructible, cost-effective quality design for a safe and Inviting bike boulevard. We propose the following services to adequately serve the project. PROJECT MANAGEMENT & COORDINATION The kick-off meeting with City staff will establish a clear understanding of roles, responsibilities, contacts, scope of work, and schedule. We recommend monthly conference calls with City staff for the projects duration to discuss progress and concerns. UTILITY AND RECORDS RESEARCH Utility research and obtaining City records for as- builts, traffic data, and City boiler -plate items will be for the project, as many utility covers exist at proposed treatment locations. KOA will coordinate with utility agencies as needed for the design of traffic calming measures. KLA BIKE RIDE We recommend conducting a bike ride with key City staff members to further familiarize the team with the corridor, identify issues, and agree on proposed treatments. i 30% PS&E KOA will produce a 30% conceptual plan identifying proposed treatments that may include traffic circles, bulb -outs, biofiltration swales, detention basins, box drains, a traffic signal at the intersection of Main Street and 15th Street, raised intersections, signing and striping, bike racks, and wayfinding signs. 60%,90%, 100%, AND FINAL PS&E KOA will prepare a complete set of plans, standard special provisions, and cost estimates for the 60%, 90%, 100%, and final submittals. KOA will meet with the City to address comments for each. Additional field review, coordination with utility agencies, or permitting will be conducted during the 60% design stage. Our final submittal will be a stamped and signed PS&E package for bidding. KOA has the staff resources to provide construction assistance and construction management. HYDROLOGY AND HYDRAULIC STUDY Since we are redefining drainage flow lines at certain locations of the project, it may be necessary to perform hydrology and hydraulic studies to ensure proper channelization of drainage. QA/QC KOA follows a thorough QA/QC process that involves the assistant engineer, project manager, and an independent reviewer. The independent reviewer acts as a safety net, reviewing the PS&E package.for constructability and feasibility. Our QA/ QC process ensures the quality and accuracy of our designs and that our treatments are the most beneficial and cost-effective to the project. BUSH STREET BICYCLE BOULEVARD DESIGN SERVICES RFP NO. 18-072 CITY OF 25G-59 CREATIVE CONCEPTS KLA KOA conducted a field review of the project site to identify issues and opportunities. Field observations were conducted on a Monday morning and also a Friday evening during rush hour. UTILITY CONFLICTS There are a number of'utility manhole covers at proposed traffic circle locations. There are other utility obstructions such as SCE vaults and vents. Many of the manhole and utility covers are in the center of the circle that otherwise would be the ideal location for a tree to be planted. To work around these obstacles, we recommend implementing low-lying shrubbery or hardscape treatments. Designing temporary irrigation for only the plant establishment period is a good alternative if permanent irrigation connections are problematic. Connection to the irrigation controller may require additional SCE coordination and fee for design. DRAINAGE Drainage and catch basins will be critical at project locations like the bulb -outs at the intersection of Bush Street and 10th Street. Considering the skewed angle of the intersection, the bulb -outs could extend a distance into Bush Street. In an effort to avoid relocating catch basins to provide adequate drainage, KOA will evaluate the option of implementing biofiltration swales or detention basins in the bulb -out corners. The swales would either lead to existing catch basins or around corners and provide a water quality management benefit. We may obtain geotechnical studies to gauge infiltration rates of the native soil to support the swales. Hydrology and hydraulic studies may be performed to evaluate the proper drainage channels. We will evaluate the design of curb cuts or box drains in the bulb -outs. A detention basin example is at our recently constructed roundabout at the intersection of Myrtle Avenue and Harding Street, in the City of Long Beach, shown below. F y" �� yam.. r ew� � .L4• ,���� 4 MANEUVERABILITY In designing traffic circles, we assume a long wheelbase truck, trailer, or bus that needs to turn left must turn in front of the center circle rather than go around it. None of the intersections are large enough to accommodate an AerialCat 101 fire truck going around the circle. Using the design experience KOA gained from the Vista Street, Daisy Avenue, and Delta Avenue bike boulevard projects in Long Beach, we will develop a solution that accommodates larger vehicles that must occasionally travel through the project intersection. If curb extensions impede the path of larger vehicles, painted bulb -outs with flexible delineators may be proposed instead. KOA CITY OF 25G-60 y CREATIVE CONCEPTS will work with City staff and Orange County Fire Authority for the design. An example could be our recently TOUCAN SIGNAL At the Main Street and 15th Street intersection, we observed heavy traffic on Main Street, making 15th Street Impractical as a bike boulevard unless crossing Main Street is made easier for bicyclists and pedestrians. KOA will explore the option of installing a partial TOUCAN signal with vehicle restrictions in the east -west direction, similar to the concept shown below. Photo Credit: Google A couple of other issues include poor pavement conditions observed in the northern section of Bush Street and the number of curb ramps not meeting ADA compliance. KOA will further discuss the options for rehabilitating pavement and curb ramp conditions. The City proposes green -backed sharrow markings along the bike boulevard. This will require additional timing and funding, as the City will need to obtain permission to experiment from FHWA and also perform "before" and "after" studies. F SANTA ANA 25G-61 G RELEVANT PROJECT EXPERIENCE WITH REFERENCES The City is seeking a qualified engineering firm to provide design services for the Bush Street Bicycle Boulevard. KOA Is the perfect company to take on this project. We have been successful in providing design, outreach, grant management, and construction support services to deliver bike boulevard projects from the planning and concept phase through to construction. We have been fortunate in designing bike -related and bike boulevard projects in urban settings for public agencies across Southern California, including the cities of Costa Mesa, San Clemente, Irvine, San Juan Capistrano, Long Beach, Wildomar, Pasadena, and many others. Our projects have included the design of roundabouts with bulb -out corners and biofiltration swales, landscaped traffic circles, median refuges for pedestrian and bicycle crossings, traffic signals with bicycle -only access, bike detectors, signing and striping, and wayfinding signage. We have built a strong foundation of understanding the needs of a community to connect residents and businesses by providing safe and accessible active transportation opportunities. K! -A Over the course'of conducting our bike boulevard projects, we have learned that providing proper and cost-effective drainage solutions for roundabout, traffic circle, and bulb -out treatments is fundamental to the feasibility' and constructability of the project. It is important to provide maximum traffic calming benefits such as increased vehicle deflection angles around traffic circles while balancing maneuverability for trucks and emergency vehicles. Funding to improve poor pavement conditions is a big consideration when weighing the cost to rehabilitate versus the risk of tripping liability issues. ADA compliance is an increasingly hot topic; we are vastly familiar with knowing how and when to design for it in bike boulevards. We are proud of our quality work and commitment to addressing design issues with our clients, funding, and utility agencies for active transportation projects. The following table lists bicycle design projects that KOA has completed in the past five years or which we are currently working on. Selected projects are described in more detail, beginning on the next page. 25G-62 Bike Blvd Final Design - Lonq Beach Daisy/Myrtle 10 -Miles N. -S. Bike Blvd PS&E X X X X X Bike Blvd Final Design Lon Beach Delta Ave. Bike Blvd. Conce t &Final Desi n X X X X X X X Bike Blvd Final Design Lon Beach Vista Street Bike Blvd Final Desi n X X X X X Bike Blvd/Cycle Track Concept Pasadena Bikeway Transportation Action Plan Design X X X X X Bike Facility Final Design Costa Mesa W. 19th St. Bike Facility Design Services X X X X X X X Bike Facility Final Design Los Angeles LA River Regional Bike Path X X X Bike Facility Final Design San Juan Citywide Bikeway Gap Closure Capistrano X X X Bike Facility Final Design S. Pasadena iMission Sl. Bike Improvement PS&E X I X X X X I X Bike Facility Final Design Wildomar Bike Lanes & Multi -Purpose Trail PS&E I X X I X X X Cycle Track Final Design Long Beach 3rd & Broadway Cycle Track PS&E X I X X X Cycle Track Final Design Temple City Rosemead Blvd Cycle Track PS&E X I X X Bike/Ped Facility Final Design San Clemente N. EI Camino Real Class I Bike & Ped Path Design X X X X Bike/Ped Facility Final Design POLB S. Waterfront/Pier J Bike & Ped Path PS&E X X X X X X Bike/Ped Facility Concept Design Pasadena Avenue 64 Complete Street X X X X Bike/Ped Facilit Conce t Design Pasadena Hill Ave. Complete Streets Project X X X X Bike Facilit Conce t Design Santa Ana Central Area Complete Streets Concept Plan X X X X Bike Facility Concept Design Santa Ana Downtown Complete Streets Concept Plan X X X X 25G-62 KORA RELEVANT PROJECT EXPERIENCE WITH REFERENCES Following are KONs relevant projects with descriptions. To consolidate information, the references are combined with the projects in this section. CITY OF LONG BEACH MULTIPLE BIKE BOULEVARD DESIGN PROJECTS LONG BEACH, CA KOA designed context -sensitive traffic calming treatments, now in construction, along the 9.5 -mile Daisy -Myrtle bike boulevard. They include four roundabouts, nine traffic circles, median refuge islands, traffic/pedestrian signals/modifications, bike detectors, and wayfinding signage. KOA also designed the first modern bike boulevard in Southern California on Vista Street. It included two roundabouts, six traffic circles, and a bike signal at a busy cross street. KOA is designing the Delta Avenue bike boulevard, similar to the Daisy -Myrtle corridor. KOA PM: Min Zhou/Thao Le CITY OF LONG BEACH - Name: Steve Tweed, Phone Number: (562) 570-6266, Email: Steve.Tweed@longbeach.gov CITY OF SANTA ANA 25G-63 RELEVANT PROJECT EXPERIENCE WITH REFERENCES CITY OF SAN CLEMENTE EL CAMINO REAL SAN CLEMENTE, CA The City obtained a grant to implement a Class I, 0.9 -mile bike lane/ protected patti along EI Camino Real. The design components included K -rail concrete barriers, restriping, sidewalk pavers, upgrades of the existing wheel chair ramps, bike signals, and traffic signal modification. The striped lanes offered an alternative to cyclists who preferred a freer, higher -speed route versus the confined space of the barrier -protected facility due to slower bicyclists, walkers with dogs and strollers, and skateboarders. This project was constructed in 2017. KOA PM: Min Zhou CITY OF SAN CLEMENTE - Name: Tom Frank, Phone Number: (949) 361-6127, Email: FrankT@san-clemente.org CITY OF PASADENA URBAN SETTING BIKE BOULEVARDS PASADENA, CA KOA provided a bikeway transportation action plan that laid out a procedure for the installation of cycle tracks and bike boulevards along 10 corridors. It outlined educational, public outreach, and funding strategies. For the City's 1/4 -mile North Hill Avenue Complete Streets project, we provided conceptual plans for the project intersections, which included roundabout and bulb -out traffic calming measures and traffic signals. KOA PM: Min Zhou CITY OF PASADENA - Name: Richard Dilluvio, Phone Number: (626) 744-7254, Email: rdilluvio@cityofpasadena.net 25G-64 KLA RELEVANT PROJECT EXPERIENCE WITH REFERENCES CITY OF SANTA MONICA MICHIGAN AVENUE CYCLE TRACK SANTA MONICA, CA The City installed a new bikeway adjacent to Santa Monica High School. KOA was hired late in the engineering phase of the project to design a separated bike lane that consisted of a raised one-way bicycle side path. KOA conducted a field survey and prepared street Improvement plans for the new off-street bike path and curb modifications, as well as bid quantities for incorporation into the larger school bikeway project. The bikeway was later extended eastward by the City Into what became the Michigan Avenue Neighborhood Greenway (MANGo). KOA PM: Joel Falter CITY OF SANTA MONICA - Name: Michelle Glickert, Phone Number: (310) 458-2204, Email: michelle.glickert@smgov.net 25G-65 KLA 10 SCOPE OF SERVICES AND SCHEDULE SCOPE OF SERVICES Task 1 Project Management & Coordination KOA will manage the project, providing direction throughout the project except where City involvement is required. KOA will coordinate between City staff, subconsultants, other affected agencies, and utility companies. KOA will prepare meeting agendas and minutes for every meeting, and provide progress reports on the schedule updates as needed. KOA will also be responsible for securing permits as needed for the construction of the project. It is anticipated that all coordination efforts for the project will require communication via e-mail, phone, or in-person meetings on an as needed basis. At the kick-off meeting with City staff, KOA will establish a clear understanding of the roles and responsibilities, contacts, scope of work, and schedule. It is our recommendation to conduct monthly progress calls throughout the course of the project to provide status updates, discuss pending issues, and streamline the project schedule. At the on -set of the project, KOA will request boilerplate CADD, Standard Special Provisions, estimates, and standard plans from the City. The preliminary schedule is submitted with this fee proposal. KOA•s PM will work with the City of Santa Ana PM to refine the schedule, milestone submittals, and allotted times for City review. The team will agree upon the methodology to control/manage the schedule and budget. The KOA PM will work with the City PM for invoicing, progress reports, and budget control. Deliverables • Meeting agendas • Meeting minutes • Progress reports • Schedule updates in Microsoft Project • Permit applications and plans CITY OF SANTA ANA KLA i Task 2 Obtain Record Drawings & As -Built Plans Task 2.1 Records and Utility Research KOA will obtain from the City records drawings and as-builts for the project area, including right-of-way information and cumulative projects that may affect the project area. The City will be responsible for sending out and obtaining utility notices. KOA will continuously coordinate with the City to obtain and .record responses to utility notices. We will obtain from staff the current design standards. Base plan :Information and proposed street improvements for the subject location will also be obtained from City records, or other relevant records. The utility research and coordination efforts on the project will consist of the following: • Obtain plans showing location and size of all utility lines and appurtenances within the project area. • Plot utility lines on Base Map • Upon establishing the proposed improvements, determine where potential utility conflicts exist and where utility relocation is warranted. • Coordinate with affected utility companies regarding conflicts, relocations and improvements. This coordination effort will require providing updated plans to the utility agencies for the proposed improvements and also meeting with the various utility service planners on the project site, as necessary, to discuss conflicts and/or relocations. 2.2 Survey Guide Surveying, Inc., our licensed land surveyor, will be responsible for all survey work. For bike boulevard projects, it is anticipated that topographic and point surveys will be required to a minimum 50 feet from the beginning of the curb return (BCR) at three intersections (9th, 10th, 11th). Intersection surveys will be taken up to the BCR at five locations (8th, 12th, 14th, 15th, and 16th). For the intersection of Main Street and 15th Street, surveys will be taken only at the corners. The field survey will include all visible surface 25G-66 11 SCOPE OF SERVICES AND SCHEDULE topographic features such as curbs, gutters, sidewalks, driveways, ramps, street lights, surface utilities such as manholes, water meters, fire hydrants, valve covers, etc. Horizontal control will be based on existing street centerline monuments and an assumed horizontal coordinate basis at each intersection surveyed. Vertical control will be based on a bench -mark system required by the City of Santa Ana. The survey will be plotted in MicroStation. All linework will be drafted and elevations will be plotted at BCR's, ECR's, etc. Survey base map shall be prepared in US Customary English units using City guidelines and in MicroStation V8i format. Horizontal datum shall be NAD 83 and vertical datum shall be NAVD88. KOA will verify the survey during a field investigation. 2.3 Field Verification Each site will be fully inspected in the field with respect to needs for preparing the design plans. Physical street improvements, underground or overhead utilities and obstructions, signing and striping, and other relevant items will be located in the field with precision to be shown accurately on the plan. All improvement information obtained from records will also be verified in the field in conjunction with this review. The project site will be fully inspected in the field with respect to needs for preparing the design plans. Physical street improvements, existing traffic signalization, underground or overhead utilities and obstructions, signing and striping, and other relevant items will be located in the field with precision to be shown accurately on the plan. All improvement Information obtained from records will also be verified in the field in conjunction with this review. 2.4 Geotechnical Investigation KOA has budgeted for a geotechnical subconsultant to perform a soil investigation at one selected mini roundabout or traffic circle location to determine the percolation rate. The geotechnical Investigation will include collection of bulk and undisturbed soil samples from the site, laboratory testing, engineering analyses, and the preparation of a findings report. KLA Deliverables • Utility notice responses log in Microsoft Excel • Topographic and spot survey base map in MircoStation V8i • Benchmark data • Geotechnical report Task 3 Traffic Evaluation 3.1 Data Collection KOA will collect as much traffic -related data possible from the City and will obtain traffic counts to perform the signal warrant analysis for the Intersection of Main Street and 15th Street. Data will consist of but will not be limited to traffic intersection counts. The project corridor currently has 1 signalized intersection, 3 all -way stops, and 7 two-way stop - controlled intersections. 3.2 Signal Warrant Analysis A traffic signal warrant analysis is required for a potential partial TOUCAN signal at the intersection of Main Street and 15th Street. Preparation of a traffic signal warrant analysis for approval by the City Traffic Engineer, outlining the justification of, and necessity for, the installation of the proposed signal is required. It is recommended that traffic volume information be obtained for benchmarking of traffic, pedestrian, and bicycle volumes at all traffic circle/mini roundabout improvement locations. A brief summary from technical analyses will be submitted to the City. The summary will serve the purpose of providing a brief narrative to justify the proposed improvements. KOA will meet face-to- face with City staff to discuss the results and finalize proposed treatments. Deliverables • Traffic analysis data • Summary of analysis results Task 4 30% PS&E While performing analyses in Task 5, KOA will start developing the 30% PS&E for the Bush Street BUSH STREET BICYCLE BOULEVARD DESIGN SERVICES RFP NO. 18-072 • 25G-67 SCOPE OF SERVICES AND SCHEDULE Bicycle Boulevard. The 30% PS&E will be produced at a minimum 1"=50' scale and include a concept layout of the traffic circle or mini roundabouts with bulb -outs, curb extensions, and pedestrian signal, as feasible. The plan will be shown on an aerial and will identify utility and drainage conflicts and relocations. Based on our experience, the aerial photo base is very helpful for identifying the existing site conditions of the properties along the road which will be directly impacted by the potential medians. California native or drought tolerant plant palette and irrigation type will be designed where feasible, paying particular attention to the connection of irrigation power sources. In addition, KOA staff Will review the corridor and identify pavement deficiencies and potential pavement rehabilitation locations necessary for a safe bike ride. All improvements will be quantified in a cost estimate. Concept plans will address sight distance, turning templates, desirable speed for approaches, parking, and geometric configuration. City standards for all civil, traffic, signing & striping, irrigation, and landscape will be reviewed and adhered to by our team. KOA has allotted four weeks for various City departments to review the 30% PS&E. KOA will meet with the City review team to discuss comments and finalize the list of needed improvements. From past experience, KOA has found that meeting with City staff in position of making decisions to be greatly beneficial in receiving timely and accurate comments to efficiently refine project design. It is anticipated that reviewing staff from City departments such as Design, Traffic, and Construction Engineering will be present at these review sessions to have a meaningful discussion about the plan of action. KOA will keep a log of comments and document the plan of action. KOA will then revise the 30% PS&E to present a schematic representation of the entire project corridor for Community Meeting 1. The KOA Team will produce design plans along with technical Standard Special Provisions and engineer's cost estimates for City review at the 30% level of completion. ,For fee proposal purposes, KOA has quantified the following major components. • One partial TOUCAN signal and medians on side streets at the intersection of Main Street and 15th Street • Four traffic circles at the following intersections, to be finalized with the City: • Bush Street at 8th Street • Bush Street at 12th Street • Bush Street at 14th Street • Bush Street at 16th Street • Two mini roundabouts with curb extensions at the following intersections, to be finalized with the City: • Bush Street at 9th Street • Bush Street at 11th Street • Bulb -out corners: Bush Street at 10th Street • Signing and striping along the entire corridor and wayfinding signs along the corridor. • Survey of 8 intersections • Landscape and irrigation design of 2 mini - roundabout locations and 4 traffic circle locations) • Geotechnical coring at 1 location and percolation testing at 1 location • Hydrology and hydraulic study Deliverables • 30% Plans (PDF) • 30% Standard Special Provisions (PDF) • 30% Cost estimate and calculations (PDF) • Plant palette • Irrigation model and equipment Task 5 600/6 PS&E KOA will use comments of the 30% PS&E from City staff and public outreach feedback, If any, to refine project improvements along the corridor. The KOA Team will produce design plans along with technical Standard Special Provisions and engineer's cost 'BUSH STREET BICYCLE- BOULEVARD DESIGN SERVICES RFP NO, 18=072 K01 I • 25G-68 SCOPE OF SERVICES AND SCHEDULE estimates for City review at the 60% level of completion. The 60% plans shall include the tasks listed below. Traffic considerations for limited working hours, construction phasing, and City services schedules shall be noted for City insertion into the general Standard Special Provisions. Technical standards and Standard Special Provisions will follow Caltrans standard plans and Standard Special Provisions for traffic signal design, Greenbook and City of Santa Ana standard plans and Standard Special Provisions, and MUTCD standards. The design components include traffic circles, mini - roundabouts, curb extensions, bulb -outs, sidewalk improvements, draining and utility adjustments and relocations, Class III sharrow markings and signage, new partial TOUCAN traffic signal, bike detectors, intersection or crosswalk speed reduction treatments, traffic calming related work, wayfinding signage, and pedestrian facility upgrades needed for ADA compliance. 5.1 Mini -Roundabout, Traffic Circle, ADA For the locations which require mini -roundabout, traffic circle, curb extensions or bulb -outs, KOA will provide appropriate design parameters based on the traffic data and analysis. All traffic calming design elements must conform to California MUTCD requirements. Any proposed deviations from standards outlined in the California MUTCD are to be identified and written justifications provided for approval by the City Traffic Engineer. Plan and profile drawings shall be created for mini - roundabout and traffic circle design, and other locations requiring pavement and drainage grade changes. Typical cross sections will be provided for mini -roundabout and traffic circle design. All design locations should be reviewed for impacts to drainage, fire department facilities, bus routes, and pedestrian facilities to ensure that the final design Is ADA compliant. KOA will prepare final improvement plans for the mini -roundabout and traffic circles at 1"=20' scale, the precise location of CITY OF SANTA ANA i proposed curbs, and other hardscape treatments. 5.2 Pedestrian Signal at Main Street/15th Street An intersection base plan will be prepared at 1"=20', scale. The base plan will show centerlines, right- of-way lines, relevant existing or proposed street improvements, utilities of record, and existing traffic controls and improvements. Proposed new or modified facilities will be designed and shown on the drawing to create a complete traffic signal plan. Each plan will conform to the requirements of the City of Santa Ana and will reference the latest edition of the Caltrans Standard Plans and Standard Special Provisions. The plan will include all notes, schedules, and other features required to show future conditions completely and properly. The plans and Standard Special Provisions will include any special design features that are routinely used by the City of Santa Ana at all signalized intersections. Special coordination with the serving electrical utility will be required to provide traffic signal service and utility connections. We will make direct contact with the serving utility as required to secure electrical service. Traffic diverters shall be shown in conjunction with the TOUCAN signal. Civil improvements will be called out as needed to provide clear direction for construction of the concrete diverters. For existing signals where bicycle loop detection is proposed, the plan may show only the immediate area around each detector, rather than the entire intersection. Bike loop detection connections to the power source, and new phasing diagrams (if needed) will be provided. 5.3 Channelization and Signage Channelization plans will be prepared for the entire proposed Class III bikeway. They will show the location of all proposed traffic signs, stripes, and markings and the proper disposition of all affected existing signs and markings. Any work required to transition the proposed stripes to join with existing stripes on intersection approaches will be provided. Wayfinding signage along the project corridor 25G-69 14 SCOPE OF SERVICES AND SCHEDULE shall be included on the signing and striping plans. KOA will work with the City to provide cohesive wayfinding signage. KOA will provide detail sheets and Standard Special Provisions for the wayfinding signage. The final signing and striping plan will be prepared for plotting 1"=40' scale, 24" x 36". 5.4 Landscape and Irrigation NUVIS will prepare the detailed landscape and irrigation plans showing planting scheme and irrigation connections for traffic circle and mini - roundabout locations, where feasible. The plans will be prepared at 1"=20' scale to provide adequate detail, and per City of Santa Ana standards. Use of low-water and low maintenance plants will be considered in developing final planting plans. Special coordination with the serving electrical utility will be required to provide irrigation connections. We will make direct contact with the serving utility as required to secure electrical service. 5.5 Specifications and Cost Estimates Technical specifications will be completed in Word format following the City's boilerplate. Technical standards and specifications will follow Caltrans standard plans and specifications for traffic signal design, Greenbook and City of Santa Ana standard plans and specifications, and California MUTCD standards. The cost estimate will be quantity -based using recent bid prices as a basis and completed using Excel. We will also incorporate any State language required to meet AHSC program requirements. If the project requires a DBE goal, KOA will assist the City in calculating one. 5.6 Water Quality Management Plan KOA will work with the City in meeting Low Impact Development (LID) requirements and prepare a Water Quality Management Plan (WQMP) for the project. KOA will identify the required Best Management Practices (BMP's) per site conditions. Soil and infiltration testing shall be performed for LID design. Under this task, we will Incorporate storm water runoff control and pollution prevention CITY KLA Best Management Plan (BMP) measures into the specifications and plans for the project to satisfy storm water compliance requirements. 5.7 Hydrology and Hydraulic Study The KOA team will gather and perform a thorough review of available drainage plans, the City of Santa Ana's Master Drainage Plan, utility plans, drainage reports, and other plans relevant to the project. In addition, the team will investigate the existing hydrology and drainage conditions along the project alignment; perform a thorough field review of Flow patterns, design constraints, and existing improvements; perform a hydrology study based on the 2 -year, 10- year, and 50 -year storm events utilizing the Orange County Flood Control District's methodology; and prepare a final report. The final report will consist of a project narrative, hydrology and hydraulic calculations, and drainage concepts. 5.8 QA/QC Plan The KOA team has a robust QA/QC process that is followed from beginning to end of the project. The QA/QC plan Includes a number of steps including color -coded review comments, completion of review checklists, and independent peer review from senior staff to ensure the feasibility and constructability of the project. A constructability review our company's Construction Management division also allows us to make improvements earlier in the design phase. KOA may provide QA/QC checklists and response to review comments upon request. 5.9 Review Meeting with City KOA has allotted four weeks for various City departments to review the 60% design plans, Standard Special Provisions, and cost estimate. After City review is complete, KOA will meet with the City review team for constructability review and to discuss comments and finalize the list of needed improvements. It may be necessary for outside agencies such as Orange County Fire Authority and the State to review the plans as well. KOA will keep a log of comments and plan of action. KOA will then refine the plans to present a schematic representation of the project corridor at Community Meeting 2. 15 25G-70 SCOPE OF SERVICES AND SCHEDULE KOA's 60% submittal will consist of a PDF submittal of the PS&E package to the City, Deliverables • Response to comments from 30% PS&E • 60% Plans (PDF) • It is anticipated that the project will require the following plan sheets: Title Sheet (1 sheet) • General Notes (5 sheets -1 civil, 1 channelization, 1 traffic signal, 1 landscape, 1 irrigation) • Construction Plan (14 sheets) • Channelization Plans (3 sheets — includes wayfinding) • Landscape Plans (4 sheets) • Irrigation Plans (4 sheets) • Traffic Signal and Diverter Plan (1 sheet) 60% Standard Special Provisions (PDF) 60% Cost estimate and calculations (PDF) Design calculations Water Quality Plan Hydrology Study Hydraulic Study Permit applications (as needed) Task 6 90% PS&E 6.190% PS&E KOA will use comments of the 60% plans from City staff and attendees of Community Meeting 2 to refine project improvements along the corridor. Additional coordination with utility agencies and analysis will be performed as needed to ensure the proper design of the project. The KOA Team will produce design plans along with Standard Special Provisions and engineer's cost estimates for City review and a joint constructability review at the 90% level of completion. KOA's 90% submittal will consist of a PDF submittal of the PS&E package to the City. 6.2 Review Meeting with City KOA has allotted four weeks for various City departments to review the 90% design plans, Standard Special Provisions, and cost estimate. After City review is complete, KOA will meet with the City review team for constructability review and to discuss comments and finalize the list of needed improvements. KOA will keep a log of comments and KLA plan of action. KOA will then refine the plans for City review. Deliverables • Response to comments from 60% PS&E • 90% Plans (PDF) • 90% Standard Special Provisions (PDF) • 9D% Cost estimate and calculations (PDF) • Design calculations Task 7 100% PS&E KOA will use comments by City staff from the 90% PS&E and public outreach feedback, if any, to refine project improvements along the corridor. At this point, it is not anticipated that drastic changes will be required of the PS&E package. The KOA Team will produce final design plans along with Standard Special Provisions and engineer's cost estimates. KOA has allotted four weeks for various City departments to review the 90% design plans, Standard Special Provisions, and cost estimate. KOA's 100% submittal will consist of a PDF submittal of the PS&E package to the City. Deliverables • Response to comments from 90% PS&E • 100% Plans (PDF) • 100% Standard Special Provisions (PDF) • 100% Cost estimate and calculations (PDF) • MicroStation CADD files of plans • Word document of Standard Special Provisions • Excel file of cost estimate Task 8 Final PS&E for Approval & Bidding Upon final approval of the PS&E package, KOA will provide one (1) wet -signed set of final mylar plans and specifications for City record. A CD containing all AutoCAD, Word, Excel, and PDF files of the project will be submitted to the City. The CD shall also contain all environmental forms and documents of the project. KOA will provide two (2) sets of half-size plans and specifications to affected utility agencies. 16 25G-71 KLA SCOPE OF SERVICES AND SCHEDULE Deliverables • Response to comments from 100% PS&E • One set of wet -signed Final Design plans in mylar • One set of wet -signed specifications Final cost estimate and final quantity calculations Final design calculations Task 9 Construction Support (OPTIONAL) The KOA team will provide construction assistance services during the construction phase, which may include shop drawing reviews, up to five site visits or progress meeting, and responses to contractor requests for information and submittals.X0A may also attend the preconstruction conference meeting (one meeting). At the completion of construction, 'KOA will produce as -built drawings per the City's field marked prints. Deliverables • Electronic submittal of as -built drawings in PDF • City's field -marked plans SCHEDULE A preliminary schedule for the project is provided on the following page. 17 25G-72 SCOPE OF SERVICES AND SCHEDULE OF SANTA ANA qr �I w w p� w w waw w P P w w i'.P P'w a^PwP k4+y3a�333�;4 �.��.B,LL ��s gs�E^eiSF�,'3,3 Rwwww as'��2w2Ra�wR=�w R�Sp�p�3Fgsg�s����������ggaPeap@� .i 1;:3zI .-oe c:.: R a".m: w -c A.S^e'$a-i-,1O p, 25G-73 KLA APPENDICES REQUIRED FORMS EXHIBITS RESUMES OF PROPOSED KEY STAFF 25G-74 KMA 19 Appendix ATTACHMENT 3-1: NON -COLLUSION AFFIDAVIT CERTIFICATIONS NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OF SANTA ANA DEPARTMENT OF PUBLIC WORKS In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract, that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, Note: The above Non -collusion Affidavit is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Non -collusion Affidavit. BIDDERS are cautioned that malting a false certification may subject the certifier to criminal prosecution. Signed State of Cali�is County of nz' S bscribed and sworn to (or affirmed) before me on this /mo,9i day of t�V 201f by proved to me on the basis of satisfactory evidence to be the person(o who appeared before m(( Notary Pablic Signature Notary Public Seal Pik,EU 8EtF119AR a Commission No.211331107 NOTARY PUBLIC-CALIFORMA ORANGE COUNTY � Ny Un.n bknoea NOVEMBER 15.3014. ' City of Santa Ana RFP Page A3-1 25G-75 Appendix ATTACHMENT 3-2: NON -LOBBYING CERTIFICATION CERTIFICATIONS The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: 1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. 2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a "Disclosure of Lobbying Activities". This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify and disclose accordingly. Finn KOA Signed and Printed Name: Min Zhou Title Deputy CEO/Director of OC Operations Date November 1, 2018 City of Santa Ana RFP Page A3-2 25G-76 Appendix ATTACHNMNT 3-3: NON-DISCRIMINATION CERTIFICATION CERTIFICATIONS The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: 1. The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin, The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post In conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. 5. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. 7. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted City of Senta Ana RFP Page A3-3 25G-77 by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a sub -consultant or vendor as .a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, No discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: Min Zhou Title: Deputy CEO/Director of OC Operations Firm: KOA Date: November 1, 2018 City of Santa Ana RFP Page A341 25G-78 EXHIBITS CONCEPTS FOR THE DELTA AVENUE BIKE BOULEVARD IN LONG BEACH PROJECT OVERVIEW: The Delta Avenue Bicycle Boulevard project is an approximately 3 -mile corridor improvement project inclusive of Class R bike lanes, Class III sharrow markings, and additional traffic calming and safety measures. Implementation of the project will provide greater non -motorized connectivity to: NEIGHBORHOODS: Connecting Arlington, f1 Upper Westside, Westside, and Lower Westside neighborhoods of the City and become Long Beach's first north -south connection west of the 1-710 Freeway. � SCHOOLS & PARKS: Serving eight schools Brix and three parks, two schools and one park of which abut the project corridor. REGIONAL BIKE PATHS: Running parallel to 6�6T the LA River Class I bike path, located a half - mile from the proposed route. TRANSIT: Providing a first -last mile link to the Metro Blue Line station. located approxi- mately 1.25 miles from the project corridor. homYlnprTmnetfa n—fit e ewNanaA • LFe (YtY n WY[Ym OM1tl Impeea[arapata albwm ■Fftlae c-mna:ra:mna.wm MF[ur.rv., I' scMW[ �cb[[n I.�gvb �4Wm M¢x htluWitl KLA Tra`fic circles nelp Icwer speeds a: minor inle,9Lctlan crossilgs and are an ideal hea4ment for uncon,rol:ed InierSeclln05. They h8R been shown to Increase safety at intersections and alio.vs n-otorists and bicyclists to yield Instead of staking complete stops Roundabouts also allow motorists and bl<ycbss to yield instead of making complete s:oos. Haweter. they often also featura curb extensions (bulh-outs) that nelp create more sid>valk space for cooesM;ns farther narrowing the intersection roadway. ..� �l�vrtazrrn Ave �¢FF F` 22 .1c 1 18 M1 FeAYALAK f •—Eos■•�•�•� IFASM:ONAVF eue AVF • I . xrs ep Fay+er4vF a.� r< River sauceN o "M DIM" DeLgn Wife L lanes a a Cafe; -I' of roar ley he; o rye - eta bee, des npaleo by snpng sc alny. and "1 '+'1 �1 AMI&c pacemert enivergs for .. ' the pre`arential use of bcyclists. An add;t oral oeoi bi,ffar can p'ovda Tsu Y o, spa abon be:v. anL yc.ists and V ric.dr traffic. creating _ traffic. Shzuro,s ate road.y mar kings that a g,r ter sense of safety sauceN o "M DIM" DeLgn Wife Scurco: raaCTo Urban eilaxay Design f ide BUSH STREET BICYCLE _BOULEVARD DESIGN SERVICES RFP NO. 18-072 • a 25G-79 I A b cyce bot.levard u a to / tre s sharca Maidl.1/ - eta 2ntl bC/.0 faell'y(Crass III) It 1, Ces gned to offer prion., for acycl - operatnev:ithm a raadway shared with motor ah, da v t' traffic. Shzuro,s ate road.y mar kings that Iepincl c[etomoter's. 1 \S thall theanath Ue shed vath bY.yGbtan al bicyc sts s Scurco: raaCTo Urban eilaxay Design f ide BUSH STREET BICYCLE _BOULEVARD DESIGN SERVICES RFP NO. 18-072 • a 25G-79 I EXHIBITS CONCEPTS FOR THE DELTA AVENUE BIKE BOULEVARD IN LONG BEACH CITY KLA TENTATIVE TREATMENTS 34th Street 1 33rd Street 132nd Street 0- Traffic Circle (Intersection) 31st Street ED Speed Table (intersection) Spring Street 'Oz Roundabout (intersection) 28th Street SOF Traffic Circle (intersection) Willow Street 0 Traffic Signal (intersection) T Traffic Diverters (N/S legs) Burnett Street lal Curb Ramps (all comers) 23rd Street Speed Table (intersection) 4itl Street EDSpeed Table (intersection) tlst Street q,= Traffic Circle (intersection) { Pacific Coast Highway (PCH) Possible Bulb -out (NE comer) Do�rnntl wee Dropo[ad eltgwmwee c[nw+sa mam ImWwUtgM2 .... demi •••Ooss Dl II Nm $IgIW ""OessO v.. ��,y o RwuWa , eeHxng cmdilbtu a wn. • Wwr.Orae �sslo.e'. . r^I SUad[ atw Dee. SU �Wsslo ©D D.Wnwd ®uww Acus[ , vW tm 1=/;.ry. � �- � � •,F.9e i I N I < IE sarH1100 ST si 5 �wzxxospEeE i l W3Isf 5L• L i .<.� .. vfsoa:Nolsr f wmwxow si E• � j I ' �?' � 1 ; 1 I __. -iE .. waerx sr a li ,Ili!• '�� e 4 I iOO W27"$ d ` 1 •• C N257HST IN pal ,ee 1 I I,CWT2nD Srl , x� w21sr sr� wwltunn 1 5 t , II -I -t _ ia'i_._ aE wm r summit sf I 1 1 WIgn, ST nrflm sl I t l I i t® WP= t•ACIFlC aSTH� i l + 1'lt W%TH w ' 1 E [ t. STa, ri l • I - �1—s 1 c sra fit. re s:.. °'I I IWXTHST 'n ',• 'F=-�...eNEgH11HFJM 6w. J 1 :r I • 25G-80 �[MH 25 RESUMES SHOUWEI (RAY) WANG, PE PROJECT MANAGER I DESIGN TASK LEADER I HYDROLOGY/ HYDRAULIC ANALYSIS TASK LEADER KOA I Senior Engineer Mr. Ray Wang has 23 years of civil and transportation engineering experience as a project manager/lead project engineer while managing and designing highways, rail/transit facilities, and other major transportation infrastructure. His experience spans all phases of project development, from conceptual planning to final design and construction engineering. He manages and designs his projects with a keen business awareness, carefully planning and monitoring the scope, budget, schedule, and production while concentrating on specific technical challenges and details. RELEVANT EXPERIENCE Port of Long Beach Pier J Bike/Ped Path PS&E, Long Beach, CA Assistant Project Manager The KOA team helped POLB design their first bike path, which will run adjacent to various tourist attractions. A combination of bike lane types; innovative bike facilities; landscaping; wayfinding signs; and various other amenities will be provided for pedestrians and bicyclists along the south shore ocean -front area. Mr. Wang is providing project management and coordination with the project team, POLB, and the project stakeholders. City of Long Beach North-South (Daisy to Myrtle) Bike Boulevard (10 -mile) PS&E Design, Long Beach, CA QA/QC Engineer. KOA designed this 10 -mile bicycle boulevard. KOA's work consisted of a range of solutions to provide improved bicycle mobility throughout the City. Proposed treatments included bike detectors; traffic signals; median refuges, traffic circles, roundabouts, and bioswales; wayfinding signage; and implementing unique striping and signage. Mr. Wang provided QA/QC role on developing the PS&E and supporting on RFIs and submittals for the ongoing construction of the project. City of Newport Beach Balboa Island/Little Balboa Island Seawall Replacement, Newport Beach, CA Project Engineer. Mr. Wang was responsible for planning and design services to replace/retrofit seawall, and for redesigning public access to the ferry facility and multiple street and sidewalk improvements to meet ADA and other design requirements. He prepared concept drawings, evaluated alternative seawall types, prepared 3DS rendering presentations to public and municipal committees, and completed cost estimates. 25G-81 EDUCATION MS, Transportation Engineering, University of Toledo, OH BS, General Plan & Transportation Engineering, Xi'an University of Architecture & Technology, China REGISTRATIONS Professional Engineer; Civil, CA #69461 URS Certified Project Manager, 2014 PROFESSIONAL AFFILIATIONS American Society of Civil Engineers Institute of Transportation Engineers Asian American Architects/ Engineers Association International Chinese Transportation Professional Association ITd RE M/ SUMES K MIN ZHOU, PE EDUCATION PRINCIPAL -IN -CHARGE MS, Civil Engineering, Michigan KOA I Principal Engineer State University, E. Lansing, MI Ms. Zhou has 25 years of transportation engineering and planning MS, Urban Planning, School of experience with both private consultant companies and public agencies. Architecture, Tsinghua University, She is knowledgeable in roadway design, traffic design, transportation Beijing, China modeling and studies, non -motorized transportation, database management, and statistical analysis. Ms. Zhou has managed large- BS, Urban Planning, School of scale PS&E projects Involving multiple stake holder groups and has a Architecture, Tongji University, reputation of delivering projects on-time and under budget. Shanghai, China RELEVANT EXPERIENCE REGISTRATIONS Santa Ana River Trail, Anaheim, CA Professional Engineer, KOA Project Manager. KOA provided civil, lighting, and traffic Civil, CA #66448 engineering design for the construction of a new 10 -foot wide by 1,200 - foot long pedestrian pathway along the Santa Ana River Trail adjacent PROFESSIONAL to the new ARTIC multimodal station in Anaheim. The development of AFFILIATIONS the plans required coordination with the City of Anaheim, the Orange Institute of Transportation County Flood Control District, Orange County Public Works, Caltrans, Engineers, Complete Streets and the contractor and engineer for the construction of the ARTIC Council Executive Committee station. The project included the construction of a planted modular Past Member retaining wall, topped with decorative railing. Port of Long Beach Pier J Bike/Ped Path PS&E, Long Beach, CA Women's Transportation Seminar Project Manager. The KOA team helped the Port design their first bike International Chinese path, which ran adjacent to various tourist attractions. A combination of Transportation Professional bike lane types; innovative bike facilities; landscaping; wayfinding signs; Association public art/display boards; and three crescent piers were provided for pedestrians and bicyclists along the south shore ocean -front area. Ms. Zhou provided project oversight and was the primary liaison between the project team, the Port of Long Beach, and the project stakeholders. EI Camino Real — Class I (Protected) Bikeway Final Plan Preparation, San Clemente, CA Project Manager/General Coordination Task Leader. The City obtained a grant to implement a Class I bike lane along EI Camino Real. KOA designed a 0.9 -mile protected bicycle path. The design components included K -rail concrete barriers, restriping, sidewalk pavers, upgrades of the existing wheel chair ramps, bike signals, and traffic signal modification. UU611 61 NhL I BIGYCLE BOULEVARD DESIGN SERVICES' RFP NO. 18-072 25G-82 RESUMES CHUCK STEPHAN, PE QA/QC MANAGER KOA I Principal Engineer Mr. Stephan has 36 years of experience in civil engineering design and project management on projects for many municipalities and private firms. He has diverse project experience in planning, design, management, and construction of transportation, educational, institutional, industrial, aerospace, municipal, residential and commercial projects. Mr. Stephan specializes in project management, civil engineering design, and construction management for municipal Capital Improvement Projects, Including pavement design and rehabilitation; ADA improvements; water pipelines; storm drain and sanitary sewers; medians and landscaping; parking lots; site improvements; plan checking; NPDES requirements. He has provided staff assistance to municipal engineering departments on a temporary or part-time basis as needed; and has provided staff training in project management, design, and construction management skills. He has managed various funding sources Including local, state, and federal -aid projects; SR2S; SRTS; STPL; various grant applications and reimbursement requests. RELEVANT EXPERIENCE City of Costa Mesa West 19th Street Bicycle Facility Between Placentia Avenue & the Greenville -Banning Channel Bikeway Design Services, Costa Mesa, CA Project Manager. The length of this ATP grant -funded project includes a Class 11 bike lane, a Class I bike trail, and a multipurpose trail. KOA is providing "turn -key' project design services, which includes preliminary engineering and alternatives analysis; the preparation of construction - ready bid documents; and the completion of required federal forms. City of Long Beach North-South (Daisy to Myrtle) Bike Boulevard (10 -mile) PS&E Design, Long Beach, CA Project Engineer. KOA designed this 10 -mile bicycle boulevard, which we recently provided construction assistance for. KOA's work consisted of a range of solutions for improved bicycle mobility throughout the City. City of Wildomar Grand Avenue Bike Improvements & Multi - Purpose Trail Improvements Projects, Wildomar CA Project Manager. The KOA team improved bicycle facilities along a five - mile span of two key corridors. Street widening and trail improvements included the incorporation of multi -class facilities for non -motorized transportation. The team's services included traffic engineering, utility research, surveying, hydrology, geotechnical engineering, and right-of- way analysis. BUSH STREET BICYCLE BOULEVARD DESIGN SERVICES RFP NO. 18-072 KNIWA16121gL111 25G-83 KLA EDUCATION BS, Agricultural Engineering, California Polytechnic State University, San Luis Obispo REGISTRATIONS Professional Engineer, Civil, CA #50481 Professional Engineer, Civil, OR #1872PE Professional Engineer, Civil, HI #PE -8432 PROFESSIONAL AFFILIATIONS American Public Works Association American Society of Civil Engineers RESUMES THAO LE, EIT ASSISTANT PROJECT MANAGER I GRANT MANAGEMENT TASK LEADER I CREATIVE CONCEPTS/TRAFFIC CALMING FEATURES SUPPORT KOA I Assistant Engineer Ms. Thao Le is a transportation engineer with eight years of experience In the field of traffic engineering, planning, transportation design, and grant management. Her responsibilities include project management, agency coordination, traffic and, civil design, street improvement plans, signing and striping plans, cost estimation, and specification writing. She Is familiar with performing traffic impact studies, signal warrant studies, traffic control plans, and conducting field work for utility research. RELEVANT EXPERIENCE City of Long Beach North-South (Daisy to Myrtle) Bike Boulevard (10 -mile) PS&E Design, Long Beach, CA Lead Project Engineer. KOA designed this 10 -mile bicycle boulevard, which we provided construction assistance for. KOA's work consisted of a range of solutions/design treatments to provide improved bicycle mobility throughout the City. Ms. Le had a lead role in developing the PS&E and helped establish wayfinding signage that would also be used on future bike boulevards. She is the main contact in responding to RFIs and submittals for the ongoing construction of the project. City of Long Beach Delta Avenue Bike Boulevard, Long Beach, CA Project Manager. The City secured grant funding to construct a 3 -mile bike boulevard corridor that would traverse over the Port of Long Beach, City of Long Beach, and Caltrans right-of-way. KOA is designing multi - class bike facilities along the corridor, in addition to Implementing traffic calming and safety measures. KOA is evaluating supplemental treatments. Ms. Le's duties include leading the PS&E effort, coordinating with multiple City departments in identifying appropriate treatments, and managing the ATP grant for the project City of Long Beach Broadway and 3rd Street Cycle Track Improvements PS&E Design, Long Beach, CA Lead Project Engineer. After two years of implementing cycle tracks as a demonstration project, KOA redesigned the cycle track for permanent implementation. Phase I of the project provided conceptual redesigns by focusing on balancing vehicle traffic, bicycle activities, pedestrian activities, and on -street parking. This resulted in the approval of a one- way cycle track with raised bus islands that KOA designed as part of Phase IL Much coordination was required to complete the design. Ms. Le also completed the E-76 package required for funding allocation, BUSH STREET BICYCLE BOULEVARD DESIGN SERVICES RFP NO. 18-072 Kellwafflau-110111 25G-84 KLA EDUCATION BS, Civil Engineering, California State Polytechnic University,' Pomona REGISTRATIONS Engineer -In -Training, CA #133504,2009 PROFESSIONAL AFFILIATIONS WfS International RESUMES RYAN CALAD, PE PEDESTRIAN SIGNAL DESIGN TASK LEADER KOA I Senior Engineer Mr. Ryan Calad has completed extensive work for traffic signal timing and synchronization, signing and striping plans, signal modifications, traffic control plans, traffic impact assessments, parking studies, and parking management plans. His specific work experience includes highway improvement projects, intersection and arterial capacity analyses, traffic signal coordination, Intersection design, cost estimates, and simulation studies. RELEVANT EXPERIENCE SBCTA Metrolink Station Accessibility Improvement Project PS&E, ROW Engineering & Design Support Services During Construction, San Bernardino County, CA Project Manager. Six Metrolink stations in the Inland Empire were determined to be the first set to receive firstAast-mile access Improvements. KOA put together a construction bid package to provide assistance during construction. The Improvements included road diets, traffic signal modifications, enhanced crossings, trail extensions, sidewalk design, wayfinding signage, striping, automated rail crossing gates for pedestrians, bicycle lockers, bicycle parking, bicycle facilities, pavement repairs, and lighting. Mr. Calad designed and oversaw the plans, cost estimates, and final submittals. City of Laguna Beach Coast Highway PS&E Intersection Improvement, Laguna Beach, CA Project Manager. KOA prepared a feasibility study of the City's downtown area along Coast Highway. The corridor is heavily utilized by both vehicular traffic and pedestrians during the peak summer periods, creating congestion. After City Council approval of the study, KOA was contracted for the PS&E design and construction for five intersections that Included extensions of left turn pockets, relocation and removal of crosswalks, relocating parking spaces, conversion of Ocean Avenue to a one-way street, and implementation of pedestrian scramble crosswalks at two locations. City of Orange As -Needed Traffic Engineering Services, Orange, CA Project Manager. Since December 2007, KOA has been providing as -needed traffic engineering services for a wide variety of traffic - related projects. KOA has prepared grant applications, traffic studies, and signal design plans under the direction of the City. Mr. Calad has managed multiple signal modification/timing projects for the City. BUSH STREET BICYCLE BOULEVARD DESIGN SERVICES RFP NO. 18-072 • 25G-85 KLA EDUCATION BA, Social Ecology (Urban Planning Focus), University of California, Irvine, CA Cert., Type 2070 Traffic Signal Controllers, University of California, Berkeley Technology Transfer Program (Course TE - 09) REGISTRATIONS Professional Engineer, Traffic, CA #2692 Professional Engineer, Civil, AZ #63514 PROFESSIONAL AFFILIATIONS Institute of Transportation Engineers Intelligent Transportation Society of California KLA RESUMES WALTER OKITSU, PE, PTOE, PTP EDUCATION CREATIVE CONCEPTS/TRAFFIC CALMING FEATURES TASK MS, Transportation Engineering, LEADER University of California, Berkeley, KOA I Senior Engineer CA Mr. Okitsu is a Founder and a Principal of KOA. Mr. Okitsu has BS, Civil Engineering, California extensive experience in transportation planning and traffic design over a State University, Los Angeles, wide variety of highway, transit way, and bikeway projects. This includes CA designs for traffic signals, street lighting, signing & striping, worksite traffic control. He has field and managerial experience on traffic impact, BS, Math -Computer Science, feasibility analysis, and circulation projects. University of California, Los Angeles, CA RELEVANT EXPERIENCE Port of Long Beach Pier J Bike & Pedestrian Path, Long Beach, CA REGISTRATIONS Design Manager. The KOA team helped POLB design their first bike Professional Engineer, path, which will run adjacent to various tourist attractions. A combination Traffic, CA #1406 of bike lane types; innovative bike facilities; landscaping; wayfinding signs; and various other amenities will be provided for pedestrians and Professional Engineer, bicyclists along the south shore ocean -front area. Civil, CA #52655 Pasadena Bicycle Transportation Plan, Pasadena, CA Professional Traffic Operations Task Manager. The City of Pasadena had prepared a draft bicycle Engineer (PTOE) transportation plan that featured conventional Class II bike lanes and Class III bike routes throughout their city, but residents and City Council Professional Transportation members requested that higher-level bikeway facilities be considered. Planner (PTP) KOA Corporation performed a bikeway analysis and feasibility project that included bikeway concepts for 28 miles of separated PROFESSIONAL bike lanes, or cycle tracks, and 10 miles of bicycle boulevards. Mr. AFFILIATIONS Okitsu prepared designs of the separated bike lanes and led the Institute of Transportation design of the bike boulevard concepts. The recommended bikeways Engineers, International Director were analyzed for traffic and parking impacts. Cost estimates were generated for the project alternatives. Mr. Okitsu made a presentation Registered Traffic Engineers of of the bike boulevard recommendations at a public workshop and city America, Founder and President commissioners meeting. In a later stage of the project, KOA updated the California Legislative Council for plan to become the final bicycle transportation plan for the city. Professional Engineers, Director City of Wildomar Grand Avenue and Clinton Keith Road Bikeway UCLA School of Engineering and Design, Wildomar, CA Applied Sciences, Instructor for Project Engineer. Mr. Okitsu produced conceptual layouts for bicycle undergraduate transportation facilities on a 5.2 -mile corridor along Grand Avenue and Clinton Keith engineering courses Road through the City of Wildomar. The concepts recommended of a mixture of Class I bike paths, Class II bike lanes, Class III bike routes, and Class IV cycle tracks, and included a roundabout and bike boxes. Most of the recommended features have proceded to implementation. BOULEVARD -DESIGN -SERVICES 31 •18-07.2 CITY OF SANTA ANA 25G-86 RESUMES PERRY A. CARDOZA, PLA, ASLA LANDSCAPE ARCHITECTURE TASK LEADER NUVIS I Principal Landscape Architect Mr. Perry Cardoza's ability to creatively express his ideas to agencies, councils, and community groups helps in developing a collaborative approach to recreation focused problem solving. He combines this ability with his ideology of landscape architecture to provide memorable design solutions, unique to each project location. Mr. Cardoza, along with the NUVIS team, considers sustainable solutions for all projects. With a focus on collaborative design, he seeks opportunities for capturing and treating storm water, creating habitat, specifying colorful, durable, and native water wise plants, and designing accessible solutions which incorporate best management practices. RELEVANT EXPERIENCE Transit Oriented Development and Old Town District, Placentia, CA Principal in Charge. Themed master plan documents including conceptual plans, simulations, sections, amenities, and plant palettes for a 55 acre Transit Oriented Development and Old Town District on either side of the 91 rail line. Includes traffic calming for pedestrian -friendly circulation connections, infiltration bulb outs, alley activations, bike lanes, and pedestrian rail over crossings. Burbank Metro Rail. Wall, Burbank, CA Principal In Charge. Conceptual designs, design simulations, and alternatives for 1.3 miles of landscape improvements along both sides of the elevated Metro Rail tracks between Tulare Avenue and the Burbank Empire Center paralleling San Fernando Boulevard. Proposed improvements include 12' wide bike paths, welded wire fencing, gravel buffer zones, evergreen shade trees, flowering trees to match existing, planters with low water use screening and accent plants, and high efficiency irrigation systems. Landscape compliments the currently under construction adjacent improvements at the Empire Avenue Extension.. Los Angeles River Bikeway (Mason/Van Alden), Los Angeles, CA Principal in Charge/Landscape Architecture. Prepared preliminary plans for a phased 2 mile stretch along the Los Angeles River from Mason Avenue to Van Alden Avenue. Developed construction documents (PS&E) for 1.5 miles from Winnetka Avenue to Van Alden Avenue including bike/multi-purpose trails, slope stabilization, bioswales, native plants, decorative riparian themed gates, enriched paving, safety fencing, and solar lighting. 25G-87 EDUCATION BSLA, California State Polytechnic University, Pomona, CA, REGISTRATIONS Landscape Architect CA #3943 I�:A]y��9[eLG11 AFFILIATIONS' ASLA, Southern California Chapter, Trustee 2014-2017, President 2012-2013 AIA, Orange County Chapter Far East Society of Architects & Engineers, Japan 32 RESUMES CALVIN YOSHITAKE, PS LAND SURVEY TASK LEADER Gldda I Senior Engineer Mr. Calvin Yoshitake has 43 years of experience in surveying, project management, and business development. Mr. Yoshitake is highly experienced in all aspects of surveying. He has managed both field and office operations for all phases of surveying and mapping services. This includes control network survey, aerial photogrammetry, design surveys, ground penetrating radar survey (GPR), as -built surveys, monument preservation, constructability review, construction staking, construction management survey support, right-of-way surveys, and mapping. His expertise extends into reading and preparing legal descriptions, plats, record maps, corner records, earthwork calculations and the accurate monitoring and reporting of movement and settlement of facilities. RELEVANT EXPERIENCE Orange County Transportation Authority (OCTA), 1.405 Design Build Project, Orange County, CA Survey Project Manager. Mr. Yoshitake managed the work consisting of control network survey, 24 bridge surveys, 7 channel surveys, 4 miles of street design surveys, pothole and borehole location surveys and mapping. Calvin coordinated work with the Design Project Manager, three Lead Segment Design Managers, Pothole subconsultant, Borehole subconsultant, Railroad, Orange County Flood Control District, Orange County Sanitation District, and other agencies. This project completed about 40 miles of surveys on streets, railroads, and freeways. San Gabriel Valley Council of Governments (SGVCOG)-Montebello Corridor Grade Separation Project, Phases 1,2 and 3, Montebello, CA Survey Project Manager. Mr. Yoshitake managed the survey work for the grade separation, 1 pedestrian overpass and 3 Quiet Zone quad gate crossings for 1.4 miles. The work consisted of control network survey, 1 mile of street design survey, 1.4 miles of railroad surveying, flood control tunnel, right-of-way surveying, and mapping. This project covered more than 230 acres of aerial mapping and 650 acres of digital orthophotos. City of Long Beach, Long Beach Master Plan Implementation, Long Beach, CA Survey Project Manager. Mr. Yoshitake managed the survey work on Streetscape, Areas A, B. C, D, E, spanning over 10 miles on 42 streets. The work consisted of control network survey, aerial mapping, design survey, right-of-way surveying and mapping. 25G-88 EDUCATION B.S. Forestry, Northern Arizona University Flagstaff, Az REGISTRATIONS Professional Surveyor, CA #PS 5822 PROFESSIONAL AFFILIATIONS American Council of Engineering Companies WTS International Asian American Architects/ Engineers Association Railway Association of Southern California 33 KLA RESUMES AMIR GHAVIBAZOO, PHD EDUCATION POTHOLING TASK LEADER PhD, Civil and Environmental Twining I Director of Asphalt Engineering & Pavement Design Engineering, North Dakota State University, Fargo, ND Mr. Amir Ghavibazoo, PhD, has extensive practical experience In asphalt pavement engineering including pavement design, rehabilitation, MS, Railways Engineering, preservation, pavement management, materials and construction. Iran University of Science and His experience includes the characterization of rubberized asphalt Technology, Tehran, Iran binders and developing mix designs following Superpave specifications. Additionally, he has extensive experience with advanced performance BS, Industrial Engineering testing of asphalt binder including Dynamic Shear Rheometer (DSR), Amirkabir University of Bending Beam Rheometer (BBR) and other asphalt binder quality Technology, Tehran, Iran control tests. He works closely with cities and government agencies to develop unique and specialized mix designs, pavement constructions PUBLICATIONS inspections, and pavement design solutions. Ghavibazoo, A., Abdelrahman, M., and Ragab, M., "Changes RELEVANT EXPERIENCE in Composition and Molecular Pavement Evaluation, Studebaker Road, Long Beach, CA Structure of Asphalt in Interaction Pavement Engineer. Serving as pavement engineer, Mr. Ghavibazoo with Crumb Rubber Modifier", performed pavement evaluation on 0.5 mile stretch of Studebaker road Road Materials and Pavement for the City of Long Beach. The surface condition assessment was Design, [2016] performed following the Caltrans Flexible Pavement Rehabilitation Manual. Boring and coring were performed to investigate the subsurface Ghavibazoo, A., Abdelrahman, condition of the road. Based on collected information, different M., and Ragab, M., "Evaluation rehabilitation strategies were calculated and recommended to the City of Oxidization of Crumb Rubber of Long Beach, including Cold In-place Recycled Asphalt Concrete Modified Asphalt During Short Pavement (CIRACP) and Cement Stabilized Pulverized Base (CSPB). Term Aging", Transportation Mr. Ghavibazoo provided the City with a final pavement evaluation and Research Record: Journal of the recommendation report, provided CIRACP mix design services, and Transportation Research Board, oversaw all quality assurance testing during placement and construction. [2015] Slover Avenue - Cherry Avenue to Mulberry Avenue, Fontana, CA Ghavibazoo, A., and Pavement Engineer & Project Manager. Twining provided geotechnical Abdelrahman, M., "Effect of services to evaluate Solver Avenue (from Cherry Avenue to Mulberry Crumb Rubber Modification on Avenue) and recommend rehabilitation strategies and provided material Short Term Aging Susceptibility testing and inspection during the construction phase. Our team of Asphalt Binder", International provided asphalt concrete pavement coring, identification of sub -surface Journal of Pavement Research & conditions and provided geotechnical recommendations for pavement Technology, 7(4), [2014] rehabilitation as well as performed materials testing and inspection during the construction phase. Mr. Ghavibazoo served as the pavement engineer and project manager. He conducted engineering analysis, and prepared pavement evaluation and recommendations. :• -D 34 RFP NO. r CITY OF SANTA ANA 25G-89 LOS ANGELES I CORPORATE OFFICE 1100 Corporate Center Drive, Suite 201 Monterey Park, CA 91754 P 323.260.4703 F 323.260.4705 ORANGE OFFICE 2141 W. Orangewood Avenue Orange, CA 92868 P 714.573.0317 F 714.573.9534 SAN BERNARDINO OFFICE 3190 Shelby Street, Bldg C Ontario, CA 91764 P 909.890.9693 F 909.890.9694 SAN DIEGO OFFICE 5095 Murphy Canyon Road, Suite 330 San Diego, CA 92123 P 619.683.2933 F 619.683.7982 KIwww.koacoi-p.com 25G-90 25G-92