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Home My WebLink About20B - AA WIOA FUNDSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: FEBRUARY 5, 2019 TITLE: APPROVE APPROPRIATION ADJUSTMENT FOR WORKFORCE INNOVATION AND OPPORTUNITY ACT TITLE I FUNDS FOR PROGRAM YEAR 2018-2019 (STRATEGIC PLAN NO. 2,4) CITY MANAGER RECOMMENDED ACTION Hill ;I.4:N]&%11111.lei IIll =to].IWill APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1� Reading ❑ Ordinance on 2n° Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Approve an appropriation adjustment recognizing additional Workforce Innovation and Opportunity Act, Rapid Response funds from the State of California, Employment Development Department in the amount of $121,033 in revenue account (no. 12318002-52001) and appropriating the same amount to expenditure accounts (no. 12318756 -various) for the period of October 1, 2018 through June 30, 2019. DISCUSSION The federal Workforce Innovation and Opportunity Act (WIOA) was signed into law on July 22, 2014. WIOA is designed to help job seekers access employment, education, training, and support services to succeed in the labor market and to match employers with the skilled workers they need to compete in the global economy. WIOA supersedes the Workforce Investment Act of 1998 and is the first legislative reform of the public workforce system in 15 years. California is a direct recipient of WIOA funding and contracts with the City of Santa Ana as a designated Local Workforce Development Area (LWDA) to address workforce needs of employers and the community. On July 17, 2018, the City Council adopted a resolution authorizing the City Manager to execute a new sub -grant agreement (Exhibit 1) with the State of California, Employment Development Department (EDD) to receive WIOA funds through program year 2021. The adoption of FY 2018-19 budget included estimated amounts for each of the four formula funding sources; Adult, Dislocated Worker, Youth, and Rapid Response. Rapid Response is the only program in which the total allocation from EDD for program year 2018-19 exceeds the total budgeted for this program in the City's budget. The notification from EDD was received after the adoption of the budget, and therefore, an appropriation adjustment is needed to recognize the 20B-1 Appropriation Adjustment for WIOA Rapid Response Funds February 5, 2019 Page 2 funds. The table below reflects the original budgeted amount and the final allocation for the Rapid Response program: The additional $121,033 in Rapid Response funds will be used to support and coordinate efforts to avert layoffs in the effort to save jobs within the city. The funds will also be used in allowable activities in response to layoffs, business closures, and natural disasters. STRATEGIC PLAN ALIGNMENT Approval of this item supports efforts to meet Goal #2 — Youth, Education, Recreation; Objective #4 (Partner with groups and organizations to promote education, senior services, job training and development for all Santa Ana residents). FISCAL IMPACT Approval of the appropriation adjustment will recognize $121,033 in revenue account (no. 12318002-52001) and increase Rapid Response expenditure accounts (no. 12318756 -various) for expenditure in FY 2018-19. APPROVED AS TO FUNDS AND ACCOUNTS: �'=A - i " Steven A. Mendoza Kathryn Downs, CPA Executive Director Executive Director Community Development Agency Finance and Management Services Agency CdIR/bg v Exhibit: 1. Subgrant K9110047, Modification No. 2 20B-2 Rapid Response Final 2018-19 Allocation Amount $463,033 FY 2018-19 Budgeted Amount $342,000 Difference $121,033 The additional $121,033 in Rapid Response funds will be used to support and coordinate efforts to avert layoffs in the effort to save jobs within the city. The funds will also be used in allowable activities in response to layoffs, business closures, and natural disasters. STRATEGIC PLAN ALIGNMENT Approval of this item supports efforts to meet Goal #2 — Youth, Education, Recreation; Objective #4 (Partner with groups and organizations to promote education, senior services, job training and development for all Santa Ana residents). FISCAL IMPACT Approval of the appropriation adjustment will recognize $121,033 in revenue account (no. 12318002-52001) and increase Rapid Response expenditure accounts (no. 12318756 -various) for expenditure in FY 2018-19. APPROVED AS TO FUNDS AND ACCOUNTS: �'=A - i " Steven A. Mendoza Kathryn Downs, CPA Executive Director Executive Director Community Development Agency Finance and Management Services Agency CdIR/bg v Exhibit: 1. Subgrant K9110047, Modification No. 2 20B-2 WIOA SUBGRANT AGREEMENT SANTA ANA WORKFORCE INV BOARD PASS-THROUGH ENTITY: State of California Employment Development Dept. Central Office Workforce Services Division P.O.Box 826880, MIC 69 Sacramento, CA 94280-0001 EXHIBIT 1 SUBGRANT NO: K9110047 MODIFICATION NO: 2 SUBRECIPIENT CODE: SAN UNIQUE ENTITY NO: 083153247 INDIRECT COST RATE: CAP SUBRECIPIENT: SANTA ANA WORKFORCE INV BOARD 801 W. Civic Center Drive r SANTA ANA, CA 92701 GOVERNMENTAL ENTITY: Yes This Subgrant Agreement is entered into by and between the State of California, Employment Development Department, hereinafter the Pass-through Entity, and the SANTA ANA WORKFORCE INV BOARD, hereinafter the Subrecipient. The Subrecipient agrees to operate a program in accordance with the provisions of this Subgrant and to have an approved Workforce Innovation and Opportunity Act (WIOA) Local Plan for the above named Pass-through Entity filed with the Pass-through Entity pursuant to the WIOA. This modification consists of this sheet and those of the following exhibits, which are attached hereto and by this reference made a part hereof. Funding Detail Chart Rapid Response Layoff Aversion Rapid Response by Formula Dislocated Worker Rd 2 Adult Formula Rd 2 ALLOCATION(s) PRIORAMOUNT $1,164,107.00 The Pass-through Entity agrees to reimburse the I INCREASE/DECREASE:, $1,508,852.00 Subrecipient not to exceed the amount listed TOTAL:' $2,672,959.00 hereinafter'TOTAL' TERM OF AGREEMENT Terms of Exhibits areas From:4/1/2018 To: 6/30/2020 designated on each exhibit PURPOSE: The purpose of this modification is to add second round WIOA formula funding for Program Year (PY) 2018-19 into grant codes 202, 293, 502, and 541. - -. - ...---------- k- ----------- APPROVED FOR PASS-THROUGH ENTITY(EDD) !APPROVED FOR SUBRECIPIENT (By Signature) (By ignature) n i Unilateral modification. Subrecipient Signature not ` � £required Na nd Title Name and Title JAI GUTIERREZ CH CEN L OFFICE WORKFORCE SERVICES DIVISION I hereby certify that to my knowledge, the budgeted iThis agreement does not fall within the meaning of Section funds are available for the period and purpose of 110295 of Chapter 2 of Part 2 of Division 2 of the Public expenditures as stated herein !Contract Code of the State of California and pursuant to 58 TOPS Cal. Atty. Gen 586, is exempt from review or approval of ;the Dept. of General Services and the Dept. of Finance Sint of EDD Accounting Officer B.19M Aam: 7100 Fu ;0869 BW90WYAtachmant No Chador. 029 Stable: 2018 FY.18119 r1- Page 7 of 7 EXHIBIT 1 Page 2 of 7 SUBGRANT AGREEMENT FUNDING DETAIL SHEET SANTA ANA WORKFORCE INV BOARD I. Allocation Funding Source ; Prior Amount Increase ;NIIA/VVIOA 25% -Dislocated Worker Rapid Response ...___. __.... _.._.__.._ _._—.. 96219 292 Rapid Response Layoff $17,744,00; $C EXHIBIT 1 SUBGRANT NO: K9110047 MODIFICATION NO:2 Decrease ? Adjusted Allocation i $0.00; $17,744.00 07/01/2018 to 06/30/2019 Prog/Element; 61 /70 Ref 001 Fed Catl-3.78 �.._.. 17 2 I _ _ 293 Rapid Response Layoff --- so. OOi 08429 $89,807.00? Aversion :10/01/2018 to 06/30/2019 Prog/Element': r 61170 Ref... Fed Cath 17.278 96219 540 Rapid Response by Formula $62;912.00: $0.00; 07/01/2018 to 06/30/2019 Prog/Element; 61/70 Ref 001 Fed Catlg 17.278_ P8426__541 Rapid Response by Formula ;10/01/2018 to 06/30/2019 Prog/Element j 61/70 Ref 001 Fed Catlg.17,278 I - Total WIAIWIOA 25% - Dislocated I $80,656.00; $382,377.00! ;__- .___.- . Worker Rapid Response; VVIAIW16A Formula - -�4- 96159 201 Adult Formula RD 1 $134,619.001 $0.001 07/01/2018 to 06/30/2020 Prog/Element= i 61/90 Ref 101 Fed Catlg 17.256 -_ 98289 202 Adult Formula Rd 2 _ $0.00 $715,511.00 10/01/2018 to 06/30/2020 Prog/Element; _- 61/90 Ref 101 Fed Catlg_17.258 _ 96109 301 Youth Formula Rd 1 $862,46.r07 $0.00i 04/01/2018 to 06/30/2020 Proc/Element i 7/01/2018 to 06/30/2020 Prog/Element 61/90 Ref 101 Fed Catic 17.278 /2018 to 06/30/2020 ,126 $82,912.00 $312,570,00. $463,033,00. $715,511. All references are to the Workforce hnovation and Opportunity Act of 2016, Title I, unless Page 3 of 7 otherwise noted. For modifications purposes only. All other terms and conditions of this exhibit EXHIBIT 1 NARRATIVE SUBGRANT NO:Kg110047 MODIFICATION NO: 2 SUBRECIPIENT:SANTA ANA WORKFORCE INV BOARD FAIN NO: AA -32213-18-55-A-6 FEDERAL AWARD DATE: FUNDING SOURCE: Adult Formula Rd 2 - 202 TERM OF THESE FUNDS: 10/01/2018 - 06/30/2020 ............................................................. .Use of funds added by this modification is limited to this period and ; :additionally limited by the recapture provisions applicable to this :funding source. The state may at its discretion recapture funds obligated under this exhibit, if expenditure plans are not being met. ............................................................. Workforce Innovation and Opportunity Act (WIOA) Adult Formula funds are being incorporated Into the Program Year (PY) 2018-19 Subgrant Agreement to support the WIOA Adult Program. The funds in grant code 202 consist of 2nd round funding and are available for expenditure from October 1, 2018 through June 30, 2020. FAIN AA -32213-18-55-A-6 ........................................................................................ .This exhibit adds to and does not replace the terms and conditions of any other exhibit included In this agreement which terms and conditions remain in full force and effect. ....................................................................•----- w1oA (2015) Page 4 of 7 rI- EXHIBIT 1 NARRATIVE SUBGRANT NO: K9110047 MODIFICATION NO: 2 SUBRECIPIENT:SANTAANA WORKFORCE INV BOARD FAIN NO: AA -32213-18-55-A-6 FEDERAL AWARD DATE: FUNDING SOURCE: Dislocated Worker Rd 2 - 502 TERM OF THESE FUNDS: 10/01/2018 - 06/30/2020 ;Use of funds added by this modification is limited to this period and ; ;additionally limited by the recapture provisions applicable to this funding source. The state may at Its discretion recapture funds :obligated under this exhibit, if expenditure plans are not being met. .............................................................. PROGRAM NARRATIVE Workforce Innovation and Opportunity Act (WIOA) Dislocated Worker Formula funds are being incorporated into the Program Year (PY) 2018-19 Subgrant Agreement to support the WIOA Dislocated Worker Program. The funds in grant code 502 consist of 2nd round funding and are available for expenditures from October 1, 2018 through June 30, 2020. FAIN AA -32213-18-55- A-6 ---------------------------------------------- ...--------- .------ I .......... ................. ,This exhibit adds to and does not replace the terms and conditions of any other exhibit included in this :agreement which'terms and conditions remain in full force and effect. ................................................................ NIOA (2015) Page 5 of 7 20B-7 EXHIBIT 1 NARRATIVE SUBGRANT NO:K9110047 MODIFICATION NO: 2 SUBRECIPIENT:SANTAANA WORKFORCE INV BOARD FAIN NO: AA -32213-18-55-A-6 FEDERAL AWARD DATE: FUNDING SOURCE: Rapid Response Layoff Aversion - 293 TERM OF THESE FUNDS: 10101/2018 - 06/30/2019 .. ;Use of funds added by this modification Is limited to this period and ; ;additionally limited by the recapture provisions applicable to this funding source. The state may at its discretion recapture funds ;obligated under this exhibit, if expenditure plans are not being met. ............................................................. PROGRAM NARRATIVE Layoff Aversion funds are being Incorporated into the Program Year (PY) 2018-19 Subgrant Agreement to support the Layoff Aversion Program. These funds will support local areas through a high performing Rapid Response strategy, which will emphasize coordinated efforts to avert layoffs in the effort to save jobs. The term of these funds are from October 1, 2018 through June 30, 2019. FAIN AA -32213-18-55-A-6 ............................................................................................... ;This exhibit adds to and does not replace the terms and conditions of any other exhibit included In this agreement which terms and.conditions remain In full force and effect. WIOA (2015) Page 6 of 7 EXHIBIT 1 NARRATIVE SUBGRANT NO: K9110047 MODIFICATION NO:2 SUBRECIPIENT:SANTA ANA WORKFORCE INV BOARD FAIN NO: AA -32213-18-55-A-6 FEDERAL AWARD DATE: FUNDING SOURCE: Rapid Response by Formula - 541 TERM OF THESE FUNDS: 10/01/2018 - 06/30/2019 ............................... ;Use of funds added by this modification is limited to this period and ; :additionally limited by the recapture provisions applicable to this funding source, The state may at its discretion recapture funds ;obligated under this exhibit, if expenditure plans are not being met. .............................. PROGRAM NARRATIVE These Workforce Innovation and Opportunity Act (WIOA) 25 percent Rapid Response (RR) funds are being incorporated into your Program Year (PY) 2018-19 Subgrant Agreement to support the WIOA Dislocated Worker Program. The funds in grant code 541 consist of 2nd round funding and are available for expenditures from October 1, 2018 through June 30, 2019. These 'formula advanced' Rapid Response funds must be used for the cost of required and allowable Rapid Response activities in response to layoffs, business closures, and natural disasters. FAIN Number AA -32213-18-55-A-6 ............................................................................................... ;This exhibit adds to and does not replace the terms and conditions of any other exhibit included in this :agreement which terms and conditions remain in full force and effect. ,................................................................................................ wloa (2015) rl- • Page 7 of 7 20B-10