HomeMy WebLinkAbout22B - CONTRACT AWARD CHAIN LINK FENCEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
FEBRUARY 5, 2019
TITLE:
AWARD CONTRACT TO QUALITY
FENCE CO., INC., FOR CHAIN-LINK
FENCE AND GATE INSTALLATION
(SPECIFICATION NO. 18-080)
{STRATEGIC PLAN NO. 6, 1C}
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2n° Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a contract to Quality Fence Co., Inc., for chain-link fence and gate installation for a one-
year period, with provisions for two one-year renewals exercisable by the City Manager, in an
annual amount not to exceed $200,000, subject to nonsubstantive changes approved by the City
Manager and City Attorney.
DISCUSSION
The Public Works Water Resources Division is responsible for maintaining the daily operations of
the water and sanitary sewer systems with an average demand of 43 million gallons and 45,000
services per day. The City's system is comprised of approximately 444 miles of water main, 45
million gallons of storage at seven sites, seven Metropolitan Water District connections, 21
groundwater wells, 7 pump stations, 1 elevated tank, 4 pressure regulating stations, and utilizes 2
pressure zones. Services provided under the chain-link fence and gate installation contract will
improve security around the water system's wells, reservoir stations, and water facilities. The
work shall consist of, but not be limited to, the removal and proper disposal of existing fencing
and the construction of fabricated industrial steel fencing and/or vinyl -chloride chain-link fencing
at various locations.
The Notice Inviting Bids was advertised on November 29, 2018, on the City's online bid
management and publication system. A summary of the bid invitation and bids received is as
follows:
325 Vendors were notified
4 Santa Ana vendors were notified
25 Vendors downloaded the bid packet
5 Bids received
0 Bids received from a Santa Ana vendor
2213-1
Award Contract for Chain-link Fence and Gate Installation
February 5, 2019
Page 2
Bids were opened on December 20, 2018, and evaluated (Exhibit 1). The bid received from
Quality Fence Co., Inc., is responsive to the specifications, meets the City's requirements, and
complies with prevailing wage requirements. The annual amount is based on staffs projection for
the next contract year.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #1 (establish and maintain Community Investment Plan for all
City assets), Strategy C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard).
FISCAL IMPACT
Funds in the amount of $100,000 are available for expenditure in FY 2018-19 in the Water Utility
Water Production & Supply account (06017640-62300). Subsequent funding for the two one-year
renewal periods will be budgeted and made available in FY 2019-20, FY 2020-21 and FY 2021-
22 as follows:
Account No.FY
Anticipated Expenditures
2018-19
FY 2019-20
FY 2020-21
FY 2021-22
06017640-62300
$100,000
$200,000
$200,000
$100,000
7
Executive Pirector
Public Works Agency
Exhibit: 1. Abstract of Bids
APPROVED AS TO FUNDS AND ACCOUNTS:
14a� "
Kathryn Downs', CPA
Executive Director
Finance and Management Services Agency
228-2
ABSTRACT OF BIDS
CHAIN-LINK FENCING AND GATE INSTALLATION (18-080)
BIDDER LOCATION TOTAL
Ace Fence Company La Puente, CA $1,090,812.00
Econo Fence, Inc. Riverside, CA $630,920.00
Q Fence & Fabrication, Inc. Chino Hills, CA $622,300.00
Quality Fence Co, Inc. Paramount, CA $518,000.00
Red Hawk Services Perris, CA $885,199.40
EXHIBIT 1
228-3
22B-4