HomeMy WebLinkAbout25B - AGMT - BIKE SAFETY ED SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
FEBRUARY 19, 2019
TITLE:
APPROVE AGREEMENT WITH
NEIGHBORWORKS ORANGE COUNTY
FOR GRANT FUNDED PEDESTRIAN AND
BICYCLE SAFETY EDUCATION SERVICES
(PROJECT NO. 19-6952)
{STRATEGIC PLAN NO. 1, 3, B}
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and the Clerk of the Council to execute an agreement with
Neighborhood Housing Services of Orange County (dba NeighborWorks Orange County) to
provide bicycle safety education services, for the one-year period beginning February 19, 2019,
through February 18, 2020, in an amount not to exceed $50,000, subject to nonsubstantive
changes approved by the City Manager and City Attorney.
DISCUSSION
On December 4, 2018, the City Council approved an agreement with the State of California Office
of Traffic Safety (OTS) for a program to address bicycle and pedestrian safety through a series of
educational workshops and events. The City Council also recognized the $50,000 grant from OTS
to implement the programs. The goal of the program is to reduce the number of persons killed or
injured in collisions involving bicycles.
This bilingual education program is intended to reach all members of the community. It will include
family -friendly bicycle safety skills classes taught by League of American Bicyclists Certified
Instructors; nighttime light, helmet, and safety equipment distribution events aimed at pedestrians
and bicyclists; and youth -oriented pedestrian and bicycle traffic safety fairs at community events.
A Request for Proposals (RFP) for education services was released and distributed on November
9, 2018, to qualified bicycle education organizations. Proposals were due December 3, 2018. The
City received one proposal from NeighborWorks Orange County representing a coalition of multiple
local organizations partnering together, including NeighborWorks, Santa Ana Active Streets,
Bicycle Tree, KidWorks, and Latino Health Access. Due to the unique nature of the work, staff does
not believe that a new RFP process would result in additional proposals from other qualified
organizations and would only further delay providing these necessary safety programs.
25B-1
Agreement with NeighborWorks Orange County for
Pedestrian and Bicycle Safety Education Services
February 19, 2019
Page 2
Staff recommends that NeighborWorks Orange County be retained for an amount not to exceed
$50,000 for education services. Based on local community experience, qualifications, project
understanding, and familiarity with the grant source, this organization has demonstrated they have
the experience and resources needed to provide the required services.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #1 for Community Safety; Objective #3 to promote
fiscal accountability to ensure financial responsibility at all levels of the organization; Strategy B to
promote ongoing efforts to obtain grant funding for activities that will assist in preventing and
reducing criminal activity and traffic collisions.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
The total compensation for the agreement is not to exceed $50,000. Funds in the amount of
$50,000 are available in OTS -Bicycle Safety PWA expenditure fund (Account No. 16517611-
66220).
APPROVED AS TO FUNDS AND ACCOUNTS:
Fua Sweiss, PE, PLS Kathryn Downs, CPA
Execu a Director Executive Director WCL[_zS�a�
Public orks Agency Finance and Management Services Agency
FSS/WEG/TH/CW
Exhibit: 1. Agreement
25B-2
AGREEMENT TO PROVIDE BICYCLE AND
PEDESTRIAN SAFETY OUTREACH SERVICES
THIS AGREEMENT is made and entered into this 19th day of February, 2019, by and
between Neighborhood Housing Services of Orange County, Inc. dba NeighborWorks Orange
County, a California corporation ("Consultant"), and the City of Santa Ana, a charter city and
municipal corporation organized and existing under the Constitution and laws of the State of
California ("City").
RECITALS
A. The Santa Ana Public Works Agency was awarded a $50,000 grant from the State of
California Office of Traffic Safety (OTS) for a program to address bicycle and
pedestrian safety through a series of bicycle safety education workshops and
events. The goal of the program is to reduce the number of persons killed or injured
in collisions involving bicycles.
B. On November 9, 2018, the City issued Request for Proposal No. 18-100, by which it
sought a consultant to provide such a program,
C. Consultant submitted a responsive proposal that was selected by City. Consultant
represents that it is able and willing to provide the services described in the scope of
work that was included in RFP No. 18-100,
D. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this
Agreement will beperformed in compliance with such standards as mayreasonably be
expected from aprofessional consulting firm inthe field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall provide bicycle and pedestrian safety education services that are
described in Exhibit A to this Agreement and incorporated by reference as though
fully set forth berein. Consultant may provide such services through the community-
based coalition known as "Santa Ana Active Streets" (SAAS).
2. COMPENSATION
a, City agrees to pay and Consultant agrees to accept as total payment for its
services, the rates and charges identified in Exhibit B. The total sum to be
expended under this Agreement shall not exceed $50,000.
b. Payment by City shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting
procedures.
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3.
4.
5.
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Payment need not be made for work which fails to meet the standards
of performance set forth in the Recitals which may reasonably be expected by
City.
TERM
The tern of this Agreement shall commence on the date stated above and continue
through February 18, 2020, unless earlier terminated as set forth in Section 14,
below.
INDEPENDENT CONTRACTOR
Consultant shall during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not
intended nor shall it be construed to create an employer-employee relationship, a
joint venture relationship, or to allow the City to exercise discretion or control over
the manner in which Consultant performs the services required by this Agreement.
However, the services to be provided by Consultant shall be provided in a manner
consistent with all applicable standards and regulations governing such services.
Consultant shall pay all salaries and wages, employer's Social Security taxes,
unemployment insurance, and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
OWNERSHIP OF REPORTS AND DOCUMENTS
Upon completion of all work under this Agreement, ownership and title to all
reports, documents, tracings, plans, specifications, estimates and maps prepared or
obtained under the terns of this Agreement shall be delivered to, and become the
property of City. Basic survey notes and sketches, charts, computations, and other data
prepared or obtained pursuant to this Agreement shall be made available upon request
of the City without restriction or limitation on their use. Consultant shall furnish the
City all necessary copies of data needed to complete the review and approval process.
CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary,
Consultant agrees that it shall not use or disclose such information except in the
performance of this Agreement, and further agrees to exercise the same degree of
care it uses to protect its own information of like importance, but in no event less
than reasonable care. "Confidential Information" shall include all nonpublic
information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party
is covered by this Agreement. The foregoing obligations of non-use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available
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7.
8.
9.
10.
11.
sources; (b) is, through no fault of the Consultant disclosed in a publicly available
source; (c) is in rightful possession of the Consultant without an obligation of
confidentiality, (d) is required to be disclosed by operation of law; or (e) is
independently developed by the Consultant without reference to information disclosed
by the City.
WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and
signed bythe party waiving the breach, failure, right orremedy. No waiver of anybreach,
failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or
remedy, whether or not similar, nor shall any waiver constitute a continuing waiver
unless the writing so specifies,
PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of
California, the City of Santa Ana and all other governmental agencies. Consultant shall
notify the City immediately and in writing of its inability to obtain or maintain such
permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for
termination ofthis Agreement.
NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, relation, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and
prohibited by applicable law, in the recruitment, selection, training, utilization,
promotion, termination or other employment related activities or in connection with any
activities under this Agreement, Consultant affirms that it is an equal opportunity
employer and shall comply with all applicable federal, state and local laws and
regulations.
CONFLICT OFINTEREST CLAUSE
Consultant covenants that it presently has no interest and, shall not have interests, direct
or indirect, which would conflict in any manner with performance of services,
INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subcontractors, if any, to obtain and maintain insurance
as described below:
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a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not
be limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any
act or occurrence arising out of Consultant's operations in the performance of
this Agreement, including, without limitation, acts involving vehicles. The
amounts of insurance shall be not less than the following: single limit coverage
applying to bodily and personal injury, including death resulting therefrom, and
property damage, in the total amount of $1,000,000 per occurrence, with
$2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers,
employees, agents, volunteers and representatives as additional insured(s); (b)
be primary with respect to insurance or self-insurance programs maintained by
the City; and (c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined
single limit of not less than $1,000,000 per occurrence, Such insurance shall
include coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the California Labor
Code, ConsLdtant, if Consultant has any employees, is required to be insured
against liability for worker's compensation or to undertake self-insurance.
Prior to commencing the performance of the work under this Agreement,
Consultant agrees to obtain and maintain any employer's liability insurance
with limits not less than $1,000,000 per accident,
d. If Consultant is or employs a licensed professional such as an architect or
engineer: Professional liability (errors and omissions) insurance, with a
combined single limit of not less than $1,000,000 per claim with $2,000,000
in the aggregate.
C. The following requirements apply to the insurance to be provided by
Consultant pursuant to this section:
(i) Consultant shall maintain all insurance required above in full force
and effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution
of this Agreement and shall be approved by the City,
(iii) Certificates and policies shall state that the policies shall not be
cancelled or reduced in coverage or changed in any other material
aspect, by consultant, without thirty (30) days prior written notice to the
City.
(iv) Consultant shall supply City with a fully executed additional insured
endorsement.
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f If Consultant fails or refuses to produce or maintain the insurance required by
this section or fails or refuses to furnish the City with required proof that
insurance has been procured and is in force and paid for, the City shall have the
right, at the City's election, to terminate this Agreement. Such termination shall
not affect Consultant's right to be paid for its time and materials expended
prior to notification of termination. Consultant waives the right to receive
compensation and agrees to indemnify the City for any work performed prior
to approval of insurance by the City.
U INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its
officers, agents, employees, consultants, special counsel, and representatives from
liability: (1) for personal injury, damages, just compensation, restitution, judicial or
equitable relief arising out of claims for personal injury, including death, and claims
for property damage, which may arise from the negligent operations of the Consultant
or its Consultants, subcontractors, agents, employees, or other persons acting on their
behalf which relates to the services described in section 1 of this Agreement; and (2)
from any claim that personal injury, damages, just compensation, restitution, judicial
or equitable relief is due by reason of the terms of or effects arising from this
Agreement. This indemnity and hold harmless agreement applies to all claims for
damages, just compensation, restitution, judicial or equitable relief suffered, or alleged
to have been suffered, by reason of the events referred to in this Section or by reason
of the terms of, or effects, arising from this Agreement. The Consultant further agrees
to indemnify, hold harmless, and pay all costs for the defense of the City, including
fees and costs for special counsel to be selected by the City, regarding any action by
a third party challenging the validity of this Agreement, or asserting that personal
injury, damages, just compensation, restitution, judicial or equitable relief due to
personal or property rights arises by reason of the terms of, or effects arising from this
Agreement. City may make all reasonable decisions with respect to its representation
in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's
services are subject to Civil Code Section 2782.8, the above indemnity shall be
limited, to the extent required by Civil Code Section 2782.8, to claims that arise of,
pertain to, or relate to the negligence, recklessness, or willful misconduct of the
Consultant.
13. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this
Agreement shall be in writing and shall be deemed to be properly given if delivered in
person or mailed by first class or certified mail, postage prepaid, in the manner provided
in this Section, to the following persons:
To City: Clerk of the City Council City of Santa Ana
20 Civic Center Plaza (M-30)
Page S of 10
25B-7
P.O. Box 1988
Santa Ana, CA 92702-1988
Copies to: Public Works Agency -Executive Director
City Hall -Ross Annex -4th Floor
20 Civic Center Plaza (M-21)
SantaAna, California 92702
To Consultant: NeighborWorks Orange County
128 E. Katella Avenue, Suite 200
Orange, CA 92867
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by
mail, communication shall be effective or deemed to have been given three (3) days
after it has been deposited in the United States mail, duly registered or certified, with
postage prepaid, and addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
14. TERMINATION
This Agreement may be terminated by the City upon thirty (3 0) days written notice
of termination. In such event, Consultant shall be entitled to receive and the City
shall pay Consultant compensation for all services performed by Consultant prior to
receipt of such notice of termination, subject to the following conditions:
a. As a condition of such payment, th e Executive Director may require Consultant
to deliver to the City all work product completed as of such date, and in such
case such work product shall be the property of the City unless prohibited by
law, and Consultant consents to the City's use thereof for such purposes as the
City deems appropriate.
b. Payment need not be made for work which fails to meet the standard
of performance specified in the Recitals of this Agreement.
15, COMPLIANCE WITH APPLICABLE LAWS AND REGULATIONS
a. Consultant shall perform all requirements under this Agreement in strict
observance and in compliance with all applicable environmental, traffic, safety
and any other laws, regulations, ordinances, codes and any other legislative or
statutory requirements.
b. Consultant warrants that the performance of services under this Agreement
shall be compliant with the current requirements of the Highway Safety
Grant Management Manual and as it maybe amended orupdated throughout the
term of this Agreement.
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C. Consultant certifies that it shall comply with the following regulations, as
required by the State of California Office ofTraffic Safety:
d Audit Records - With respect to all matters covered by this agreement all
records shall be made available for audit and inspection by the City, the
grant agency and/or their duly authorized representatives for a period of four
(4) years from the termination of this Agreement. For a period of three
years after final delivery hereunder or until all claims related to this
Agreement are finally settled, whichever is later, Consultant shall preserve
and maintain all documents, papers and records relevant to the services
provided in accordance with this Agreement, including the Attachments
hereto. For the same time period, Consultant shall make said documents,
papers and records available to City and the agency from which City received
grant funds or their duly authorized representative(s), for examination,
copying, or mechanical reproduction on or off the promises of Consultant,
upon request during usual working hours.
e. Consultant shall provide to City all records and information requested by City
for inclusion in quarterly reports and such other reports or records as City
may be required to provide to the agency from which City received grant
fiords or other persons or agencies.
f. Section 504 of the Rehabilitation Act of 1973 - All recipients of
federal funds must comply with Section 504 of the Rehabilitation Act
of 1973 (The Act). Therefore, the federal funds recipient pursuant to the
requirements of The Act hereby gives assurance that no otherwise qualified
handicapped person shall, solely by reason of handicap be excluded from the
participation in, be denied the benefits of or be subject to discrimination,
including discrimination in employment, in any program or activity that
receives or benefits from federal financial assistance. The Consultant agrees it
will ensure that requirements of The Act shall be included in the agreements
with and be binding on all of its contractors, subcontractors, assignees or
successors.
g. Americans with Disabilities Act of 1990 - (ADA) Consultant must comply
with all requirements of the Americans with Disabilities Act of 1990 (ADA),
as applicable.
h. Political Activity - None of the funds, materials, property, or services
provided directly or indirectly under this Agreement shall be used for any
partisan political activity, or to further the election or defeat of any candidate
for public office, or otherwise in violation of the provisions of the "Hatch
Act".
Civil Rights Compliance and Notification of Findings - Consultant, and all its
contractors (or sub -recipients) will comply with the nondiscrimination
requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as
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amended, 42 USC 3789 (d), or Victims of Crime Act (as appropriate); Title
VI of the Civil Rights Act of 1964, as amended; Section 504 of the
Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans
with Disabilities Act (ADA) (1990); Title DC of the Education Amendments
of 1972; the Age Discrimination Act of 1975; Department of Justice Non -
Discrimination Regulations, 28 CPR Part 42, Subparts C, D, E, and Q and
Department of Justice regulations on disability discrimination, 28 CPR Part 35
and 39. In the event a Federal or State court, Federal or State administrative
agency, or the Consultant makes a finding of discrimination after a due process
hearing on the grounds of race, color, religion, national origin, sex, or
disability against a recipient of funds, the Consultant will forward a copy of
the findings to the City which will, in tum, submit the findings to the Office
of Civil Rights, Office of Justice Programs, U.S. Department of Justice.
Consultant, and all its contractors (or sub -recipients) will comply with all
requirements of the Executive Order 11246 0£ September 24, 1965, entitled
"Equal Employment Opportunity," as amended by Executive Order 11375 of
October 13, 1967, and as supplemented in Department of Labor regulations
(41 CPR chapter 60), as applicable.
k. Consultant, and all its contractors (or sub -recipients) will comply with all
requirements of the Copeland "Anti -Kickback" Act (18 U.S.C. 874) as
supplemented in Department of Labor regulations (29 CPR Part 3), as
applicable,
Consultant, and all its contractors (or sub -recipients) will comply with all
requirements of the Davis -Bacon Act (40 U,S.C. 276a to 276a-7) as
supplemented by Department of Labor regulations (29 CPR Part 5), as
applicable.
in. Consultant, and all its contractors (or sub -recipients) will comply with all
requirements of Sections 103 and 107 of the Contract Work and Safety
Standards Act (40 U.S.C. 327-330) as supplemented by Department of Labor
regulations (29 CPR Part 5), as applicable.
n. Consultant, and all its contractors (or sub -recipients) will comply with all
applicable standards, orders or requirements issued under s e ction 306 of the
Clean Air Act (42 U.S.C. 1857(h)), Section 508 of the Clean Water Act (33
U.S.C. 1368), Executive Order 11738, and the Environmental Protection
Agency regulations (40 CPR part 15), as applicable.
o. Consultant, and all its contractors (or sub -recipients) will comply with all
requirements of the Energy Policy and Conservation Act (Pub. L, 94-163, 89
Stat. 871), (53 FR 8078, 8087, Mar. 11, 1988, as amended at 60 FR 19639,
19645, Apr. 19, 1995), as applicable.
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reason of this Agreement.
19. FINES
The Consultant shall be liable for all violation fines levied against the City by federal,
state, or local agencies with regulatory authority related to Consultant provided services.
20. MISCELLANEOUS PROVISIONS
a, Each undersigned represents and warrants that its signature herein below has
the power, authority and right to bind their respective parties to each of the terns
of this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All Attachments referenced herein and attached hereto shall be incorporated
as if fully set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and
year first above written.
ATTEST:
NORMA MITRE
Acting Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By: _
J Q H N M. FUNK
Assistant City Attorney
RECOMMENDED FOR APPROVAL:
FUAD S. SWEISS, PE, PLS
Executive Director
Public Works Agency
CITY OF SANTA ANA
STEVEN A. MENDOZA
Acting City Manager
CONSULTANT
NAME:
TITLE:
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P. Consultant, and all its contractors (or sub -recipients) will comply with all
requirements of the Department of Housing and Urban Development,
Community Development Block Grant Regulatory Code 24 CPR Part 570.
q. Consultant agrees that the State of California Office of Traffic Safety shall
have the authority to seek patent rights for any process, product, invention or
discovery developed and paid for with finding through this Agreement.
r. Consultant may not copyright any books, publications or other materials
developed in the course of or under this Agreement. The federal awarding
agency, State Administrative Agency (SAA) and City reserve any rights to
copyright, reproduce, publish or otherwise use, and to authorize others to use,
for federal government, SAA or City purpose any work developed through this
Agreement.
16. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant regarding the subject matter therein, and supersedes any and all other
agreements, oral or written, between the parties. In the event of a conflict between the
terms of this Agreement and any attachments hereto, the terms of this Agreement shall
prevail. This Agreement may not be modified except by written instrument signed by the
City and by an authorized representative of Consultant. The parties agree that any terms
or conditions of any purchase order or other instrument that are inconsistent with, or in
addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the
City, Each party to this Agreement acknowledges that no representations, inducements,
promises or agreements, orally or otherwise, have been made by any party, or anyone acting
on behalf of any party, which are not embodied herein.
17. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of
Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest
herein without the prior written consent of the City and any such assignment, transfer,
delegation or subcontract without the City's prior written consent shall be considered
null and void„ Nothing in this Agreement shall be construed to limit the City's ability
to have any of the services which are the subject to this Agreement performed by City
personnel or by other consultants retained by City.
18. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the
validity, Interpretation, performance, and enforcement of any of the clauses of
this Agreement shall be determined and governed by the laws of the State of California.
Both parties further agree that Orange County, California, shall be the venue for any
action or proceeding that may be brought or arise out of, in connection with or by
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EXHIBIT A
Task 1: Conduct Family Cycling Education Classes
SAAS will four (4) family cycling education classes in the City of Santa Ana. At least two (2) of
these classes will be available in Spanish. All classes will be taught by two certified League
Cycling Instructors (LCIs). SAAS-affiliated instructors with LCI certification will lead most
classes, with partnering LCIS called in as needed. The City of Santa Ana is considered a very
young City with more than 1/3 of residents under the age of 18. Past programs that focused on
youth and adult separately have presented a challenge for families that were unable to take the
course together and build their skills together. The class will merge the traditional Traffic Skills
curriculum developed by the League of American Bicyclists with the basic skills taught to youth
In a bike rodeo. The target population for students are families that seek to ride as a family and
give them confidence to begin riding a bicycle together. The class will help students master
riding in a straight line, balancing, and shifting gears. It will emphasize starting and stopping,
dodging hazards, scanning and signaling, as well as turning and yielding. Riders will learn the
rules of the road for entering traffic at intersections and riding In the street. The class is
designed to increase bicyclist's safety awareness of common car/bike collisions, teach ways to
prevent and avoid crashes and collisions, and emphasize the Importance of helmet use when
riding a bicycle. This class covers bicyclist rules of the road, basic principles of bicycling in
traffic, common hazards encountered by bicyclists and how to deal with them, simple steps to
ensure your bike is in good condition, and proper helmet fit and adjustment. Likewise, the rights
and responsibilities of cyclists are embedded throughout the classroom and on -bike Instruction
to help Increase the number of cyclists riding safely and legally. Each participant will receive a
certificate of completion upon mastering the course. This reinforces pride and confidence In
what they have learned. The on -bike training will consist of a family group riding exercise where
participants will have the opportunity to test their new skills in a fun, safe, and family friendly
setting.
SAAS will organize the logistics of securing the spaces for instruction. SAAS will also conduct
the outreach necessary to fill each class. Outreach will include in-person interaction, phone
calls, flyers in both English and Spanish, social media, website, and email marketing.
At the completion of each class, the instructors will survey the participants to learn lessons
about what was done well and what could be improved for future classes. Survey results will be
incorporated into the final report.
Task 1 Deliverables:
• Four (4) family cycling education classes; at least two (2) of these taught In Spanish
• Distribution of helmets and light sets to class participants
• Surveys collected from class participants and instructors
Task 2: Procure Supplies and Conduct "ILuces Vivas!" Events
SAAS will organize and conduct seven nighttime distributions of bicycle lights, reflective
material, and bicycle helmets to passing bicycle riders who are lacking these items. BAAS will
25B-13
procure 1,000 helmets and 1,000 sets of bicycle lights that meet the OTS Buy America
requirements, along with additional reflective materials. It is expected that 50-100 light sets
and/or helmets will be distributed at each event, depending on expected bicyclist and pedestrian
volume. Our goal will be to distribute all the lights and helmets allocated for each event. ILuces
Vivasi members will stop people who are riding bikes or walking without lights In order to give
them front and rear lights (which can be worn on shoes or belts of pedestrians) along with an
Information "spoke card" that explains the law for riding at night as well as tips they should know
for night-time safety. The spoke cards are printed in English and Spanish and iLuces Vivas! will
Include at least a few members who speak Spanish (as well as female members to encourage
female riders to stop). Additionally, cyclists who are not wearing helmets will be fitted and
provided a helmet.
SAAS, in partnership with the City and community partners, will organize ILuces Vivas! to meet
for seven (7) street distributions at undisclosed locations throughout Santa Ana where night-
time bicycle ridership and pedestrian activity is expected to be high and where the City has seen
a history of incidents involving bicyclists and pedestrians at night. Each distribution will last two
hours or until all supplies are exhausted (approximately 100 of each item, depending on
expected turnout per location), At least 2 SAGS staff members plus additional volunteers will be
present at each distribution to intercept riders and show them how to properly use the safety
items. Additional informational handouts will be distributed during these events, and riders will
be able to sign up for our Family Cycling Education classes.
Deliverable:
• Seven (7) "iLuces Vivas!' street distributions of lights, helmets, and reflective materials,
distributing approximately 50-100 helmets and pairs of bicycle lights and other materials
at each event.
Task 3 Conduct Pedestrian and Bicycle Traffic Safety Fairs
BAAS will conduct four (4) pedestrian and bicycle traffic safety fairs. Each Traffic Safety Fair will
teach participants how to safely, efficiently, and confidently interact with the roadway and traffic.
These traffic safety fairs will cover everything from using the different intersection devices,
bicycling in the roadway, bicycle safety inspections, and helmet fit. SAAS will use a combination
of traffic simulations and hands-on training to teach participants how to make safe decisions
while walking or riding within the roadway. SAAS will coordinate the execution of these events in
appropriate areas of local public parks and/or school grounds. Age-appropriate bicycles will be
made available for youth that do not have their bicycle with them. Students that complete both
the pedestrian and bicycle section will receive a free helmet and lights.
Task 3 Deliverable:
• Four (4) Pedestrian and Bicycle Traffic Safety Fairs
25B-14
i
25B-15
EXHIBIT B
Neigh borWorks Orange County c/o Santa Ana Active Streets
128 E Katella Ave
Orange, CA 92867
Description $per Quantity Total
M1 yyo f I��a�
MOO .IItC��IPL V,C, t'?i 7'f, ;iar t,
r 3 n 4 Y 41i ct i'a,S"'€ ^-. "T '•Y ,,.:�0r-.- tG �e`* . .,
LY�����4'„�
vJ s fWIN
++ n sfi ant h i'
�,.1�'.e Sk f.,» itY�s�, Pr31.3 m��?aa�..3k
.Ltt�i°.�4-'�`
Yrf�?7#.4��I Fl f r y t114 4 td'S � " +rra ? -` 3 'F r 0'
Total: $50,000.00
25B-16