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Home My WebLink About AGENDA_2019-02-19 City Council Meeting Agenda February 19, 2019 CLOSED SESSION MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:00 PM REGULAR OPEN MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza 5:45 PM (Immediately following the Closed Session Meeting) Miguel A. Pulido Mayor MPulido@santa-ana.org Vicente SarmientoDavid Penaloza Councilmember – Ward 1 Councilmember - Ward 2 VSarmiento@santa-ana.org DPenaloza@santa-ana.org Jose SolorioRoman Reyna Councilmember - Ward 3 Councilmember - Ward 4 JSolorio@santa-ana.org RReyna@santa-ana.org Juan Villegas Cecilia Iglesias Mayor Pro Tem - Ward 5Councilmember - Ward 6 JVillegas@santa-ana.org CIglesias@santa-ana.org Mayor and Council telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Sonia R. Carvalho Steven A. Mendoza Norma Mitre City Attorney Acting City Manager Acting Clerk of the Council NOTE: If you need special assistance to participate in this Council meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. \[Americans with Disabilities Act, Title II, 28 CFR 35.102\] BASIC CITY COUNCIL MEETING INFORMATION Agenda & Materials - The agenda titles provide the public with a list of items to be considered by the Council broken down into four categories: Presentations, Consent Calendar, Business Calendar and Public Hearings. Presentations are ceremonial. Consent Calendar are considered to be routine by the City Council and may be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) for a separate vote. Business Calendar and Public Hearing items are considered individually. Additional information of the various categories on the agenda is found on the “Understanding Your City Council Meeting Agenda” pamphlet at: http://www.ci.santa-ana.ca.us/coc/documents/understanding_council_agenda.pdf.The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise All staff reports and any non-confidential writings or provided by law, no action shall be taken on any item not listed on the agenda. documents provided to a majority of the City Council members regarding any item on this agenda are available for public inspection in the Clerk of the Council Office during regular business hours and posted on the City’s website the Friday before a Council meeting at: http://www.santa-ana.org/coc/granicus.asp Public Comments / Oral Communication - Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the jurisdiction of the City. The public will be given the opportunity to speak on any item listed on the Agenda during the first Public Comments portion of the Agenda, with the exception of Public Hearings that are considered separately and on non-agendized items within the jurisdiction of the City Council during the second Public Comments portion of the Agenda. At the discretion of the Presiding Mayor, all comments may be considered jointly. All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE PRESIDING MAYOR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Written Communication – Correspondence regarding any item on the agenda may be faxed to (714) 647-6956 or emailed to eComment@santa-ana.org. Please submit by 1 p.m. on City Council meeting day to allow sufficient time to upload to the website and circulate to the City Council for their consideration. Emails received after 1 p.m. will be uploaded to the City’s website the day after the meeting. Translation Services - Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish-to-English) in addition to those wishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio. La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al concilio municipal en el podio. Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Spectrum (formerly Time Warner Cable) will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings are also available in SAP. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings are available for public circulation at the Santa Ana Main Library the day after a meeting. CITY VISION, STRATEGIC PLAN AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follow: Vision - The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles - Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Five-Year Strategic Plan - Goals/Objectives/Strategies: Full report available at: http://www.santa-ana.org/strategic-planning/ Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana Code of Ethics and Conduct - At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: Integrity · Honesty · Responsibility · • • •• Fairness · Accountability · Respect · Efficiency • • • CITY COUNCIL AGENDA 2 FEBRUARY 19, 2019 CITY OF SANTA ANA CITY COUNCIL REGULAR OPEN MEETING FEBRUARY 19, 2019 REGULAR OPEN MEETING 5:45 p.m. (Immediately following the Closed Session Meeting and completion of item 75E this evening or at the time the Council decides to adjourn.) CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS IGLESIAS, PENALOZA, REYNA, SARMIENTO, SOLORIO, AND VILLEGAS PLEDGE OF ALLEGIANCE MAYOR PULIDO INVOCATION DOUG HARDIN, POLICE CHAPLAIN CLOSED SESSION REPORT The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting. PUBLIC COMMENTS Pursuant to Government Code Sec. 54954.3, members of the public may address either the City Council or any of the City’s other related entities, such as the Housing Authority, Successor Agency or other legislative bodies, meeting in conjunction with this scheduled meeting. Public comments may be made on any and all matters within the City of Santa Ana's jurisdiction or the jurisdiction of the other related entities. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE MAYOR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CITY COUNCIL AGENDA 3 FEBRUARY 19, 2019 CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar items: Items 10A through 25B. ADMINISTRATIVE MATTERS MINUTES 10A. MINUTES FROM THE REGULAR MEETING OF JANUARY 15, 2019 {STRATEGIC PLAN NO. 5, 1} – Clerk of the Council Office RECOMMENDED ACTION: Approve Minutes. 10B. MINUTES FROM THE SPECIAL JOINT STUDY SESSION OF THE CITIES OF GARDEN GROVE AND SANTA ANA OF JANUARY 29, 2019 {STRATEGIC PLAN NO. 5, 1} – Clerk of the Council Office RECOMMENDED ACTION: Approve Minutes. 10C. MINUTES FROM THE REGULAR MEETING OF FEBRUARY 5, 2019 {STRATEGIC PLAN NO. 5, 1} – Clerk of the Council Office RECOMMENDED ACTION: Approve Minutes. MISCELLANEOUS ADMINISTRATION 19A. CONFIRMATION OF CLOSED SESSION ACTION(S) – City Attorney’s Office 19B. EXCUSED ABSENCES – Clerk of the Council Office 19C. QUARTERLY REPORT OF CONTRACTS VALUED AT $25,000 OR LESS ENTERED INTO BY THE CITY MANAGER AS PERMITTED BY CHARTER SECTION 421 (OCTOBER 1, 2018 TO DECEMBER 31, 2018) {STRATEGIC PLAN NO. 4, 1} – Finance and Management Services Agency CITY COUNCIL AGENDA 4 FEBRUARY 19, 2019 RECOMMENDED ACTION: Receive and file. 19D. APPROVE THE REQUEST FOR PROPOSALS FOR THE SALE OF CITY-OWNED PROPERTIES WITH RESTRICTED USE OF PROCEEDS AND ALLOW FOR DIRECT NEGOTIATION FOR SALE OF EXEMPT REAL PROPERTY PER SANTA ANA MUNICIPAL CODE {STRATEGIC PLAN NOS. 3, 2C, 5A & 6, 1G} – Public Works Agency and Community Development Agency RECOMMENDED ACTION: Authorize the Executive Director of the Public Works Agency to proceed with the release of a Request for Proposals for the sale of City-owned properties purchased with grant funding and with restricted use of proceeds, and allow for direct negotiation for sale of exempt real property, consistent with Santa Ana Municipal Code (SAMC) Article V, Sections 2-706 and 2- 709. BUDGETARY MATTERS APPROPRIATION ADJUSTMENTS 20A. APPROVE LEASE AGREEMENT WITH ALDRIDGE GROUP FOR OFFICE SPACE AT THE SANTA ANA REGIONAL TRANSPORTATION CENTER (SARTC) LOCATED AT 1000 E. SANTA ANA BLVD. SUITE 300 {STRATEGIC PLAN NO. 3, 2C} – Public Works Agency RECOMMENDED ACTIONS: 1. Authorize the City Manager and Clerk of the Council to execute a site lease agreement with Aldridge Group to compensate the City $4,082 per month, with any partial month prorated at $134 per day, for the lease of 2,041 square feet of office space located at the Santa Ana Regional Transportation Center, for a two- year term beginning on February 20, 2019 through February 19, 2021, with an option for twelve month-to-month extensions, for a total of $144,771 in lease revenue for the entire term of the agreement, including optional extensions, subject to non-substantive changes approved by the City Manager and City Attorney (AGMT. No. 2019-XXX). 2.Approve appropriation adjustments. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2019-085 - Recognizing Fiscal Year 2018-19 lease income in the amount of $16,328 into the Santa Ana Regional Transportation Center Operations Rental-Aldridge Group Revenue Account and appropriating the same amount to the Santa Ana Regional Transportation Center Operations Contractual Services expenditure account. CITY COUNCIL AGENDA 5 FEBRUARY 19, 2019 20B. APPROVE LEASE AGREEMENT WITH SRK ENGINEERING, INC., FOR OFFICE SPACE AT THE SANTA ANA REGIONAL TRANSPORTATION CENTER (SARTC) LOCATED AT 1000 E. SANTA ANA BLVD. SUITE 500 {STRATEGIC PLAN NO. 3, 2C} – Public Works Agency RECOMMENDED ACTIONS: 1. Authorize the City Manager and Clerk of the Council to execute a site lease agreement with SRK Engineering, Inc., to compensate the City $1,870 per month, with any partial month prorated at $62 per day, for the lease of 934 square feet of office space located at the Santa Ana Regional Transportation Center, for a one-year term beginning on February 20, 2019 through February 19, 2020, with an option for twelve month-to-month extensions, for a total of $44,116 in lease revenue for the entire term of the agreement, including optional extensions, subject to non-substantive changes approved by the City Manager and City Attorney (AGMT. No. 2019-XXX). 2.Approve appropriation adjustments. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2019-084 - Recognizing Fiscal Year 2018-19 lease income in the amount of $7,480 into the Santa Ana Regional Transportation Center Operations Rental-SRK Engineering Revenue Account and appropriating the same amount to the Santa Ana Regional Transportation Center Operations Contractual Services expenditure account. 20C. APPROVE AN APPROPRIATION ADJUSTMENT TO RECEIVE ORANGE COUNTY TRANSPORTATION AUTHORITY (OCTA) MEASURE M2 GRANT FUNDING AND AWARD A CONSTRUCTION CONTRACT TO STL LANDSCAPE, INC., FOR THE MABURY PARK STORMWATER CAPTURE PROJECT (PROJECT 19-6425) {STRATEGIC PLAN NO. 6, 1C & 1G} – Public Works Agency; and Parks, Recreation and Community Services Agency RECOMMENDED ACTIONS: 1.Approve appropriation adjustments. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2019-086 - Recognizing $380,000 in Measure M2 grant funds for the Mabury Park Stormwater Capture Project in the Measure M2 Competitive-Street Construction Revenue Account and appropriating the same into the Measure M2 Competitive-Street Construction Expenditure Account. 2. Award a contract to STL Landscape, Inc., the lowest responsible bidder, in accordance with the base bid of $328,160, for the term beginning upon execution of the contract and ending upon project completion, for construction of the Mabury Park Stormwater Capture Project, and authorize the City Manager and Clerk of the Council to execute the contract subject to non-substantive changes approved by the City Manager and City Attorney. CITY COUNCIL AGENDA 6 FEBRUARY 19, 2019 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $475,000, which includes the contract bid amount, administration, inspection and testing, and an authorized contingency of $97,616. PROJECTS/CHANGE ORDERS 23A. AWARD CONTRACT TO ARNAZ ENGINEERING CONTRACTORS, INC., FOR THE FIRST STREET UNDERCROSSING STORMWATER LIFT STATION PROJECT (PROJECT NO 19-6495) {STRATEGIC PLAN NOS. 6, 1C & 1G} – Public Works Agency RECOMMENDED ACTIONS: 1.Award a contract to Arnaz Engineering Contractors, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $630,300, for construction of the First Street Undercrossing Stormwater Lift Station Project, for the term beginning upon execution of the contract and ending upon project completion, and authorize the City Manager and the Clerk of the Council to execute the contract subject to non-substantive changes approved by the City Manager and the City Attorney. 2.Approve the Project Cost Analysis for a total estimated construction delivery cost of $787,875, which includes the contract bid amount, administration, inspection and testing, and an authorized contingency of $63,030. 3. Approve an amendment to the Fiscal Year 2018/19 Capital Improvement Program to add $138,000 in Federal Clean Water Enterprise funds to the First Street Undercrossing Stormwater Lift Station project (No. 19-6495). AGREEMENTS 25A. APPROVE AGREEMENT AMENDMENT WITH WEST COAST ARBORIST, INC. FOR TREE MAINTENANCE SERVICES {STRATEGIC PLAN NO. 6, 1B} – Parks, Recreation and Community Services Agency; and Public Works Agency RECOMMENDED ACTION: Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement with West Coast Arborists, Inc. to provide tree maintenance services for the City by: 1.increasing the annual agreement amount by $348,535, which includes $248,535 for the Parks, Recreation and Community Services Agency and a $100,000 for the Public Works Agency for the second year of the first, two-year renewal option period of July 1, 2017 through June 30, 2019, for a total annual cost of $1,679,302.60, and 2. increasing the annual agreement amount by $100,000 for the Public Works Agency for the second, two-year renewal option period of July 1, 2019 through CITY COUNCIL AGENDA 7 FEBRUARY 19, 2019 June 30, 2021, for a total annual cost of $1,290,767.60, subject to non-substantive changes approved by the City Manager and City Attorney (AGMT. No. 2019- XXX). 25B. APPROVE AGREEMENT WITH NEIGHBORWORKS ORANGE COUNTY FOR GRANT FUNDED PEDESTRIAN AND BICYCLE SAFETY EDUCATION SERVICES (PROJECT NO. 19-6952) {STRATEGIC PLAN NO. 1, 3, B} – Public Works Agency RECOMMENDED ACTION: Authorize the City Manager and the Clerk of the Council to execute an agreement with Neighborhood Housing Services of Orange County (dba NeighborWorks Orange County) to provide bicycle safety education services, for the one-year period beginning February 19, 2019, through February 18, 2020, in an amount not to exceed $50,000, subject to non-substantive changes approved by the City Manager and City Attorney (AGMT. No. 2019-XXX). BUSINESS CALENDAR REPORTS 65A. APPROVE AN APPROPRIATION ADJUSTMENTS RECOMMENDED WITH THE MID-YEAR BUDGET UPDATE {STRATEGIC PLAN NO. 4,1} – Finance and Management Service Agency Consideration of matter continued from the February 5, 2019 City Council Meeting. RECOMMENDED ACTION: Approve appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2019-074 - Approve the recommended appropriation adjustments to decrease expenditures by a net $2,527,969, as presented to City Council on February 5, 2019 with the Mid-Year Budget Update. 65B. CONSIDER THE APPROVAL OF AN APPROPRIATION ADJUSTMENT TO FUND MEMORANDUM OF UNDERSTANDING (MOU) WITH THE SANTA ANA POLICE OFFICERS ASSOCIATION (SAPOA) {STRATEGIC PLAN NO. 4,1} – Finance and Management Service Agency Consideration of matter continued from the February 5, 2019 City Council Meeting. CITY COUNCIL AGENDA 8 FEBRUARY 19, 2019 REVISED RECOMMENDED ACTION: The Santa Ana Police Officer Association Memorandum of Understanding (SAPOA MOU) for the period of July 1, 2018, through June 30, 2021, was approved by the City Council on February 5, 2019. The City Council may choose from the following options to fund the additional cost. 1. Approve appropriation adjustment. (Requires five affirmative votes). APPROPRIATION ADJUSTMENT NO. 2019-076 - Approve an appropriation adjustment of $4.3 million ($4.2 million using the General Fund balance), as presented on February 5th to fund the SAPOA MOU. OR 2. Make no appropriation adjustment at this time, with the understanding that staff may have to return to the City Council for a future appropriation adjustment for the Police Department to fully operate through June 30, 2019. JOINT SESSIONS OF THE CITY COUNCIL AND THE HOUSING AUTHORITY 80A. CONTINUED: APPROVE A PRE-LOAN COMMITMENT OF $231,494 OF AFFORDABLE HOUSING FUNDS AND A COMMITMENT FOR A 99-YEAR GROUND-LEASE TO HABITAT FOR HUMANITY OF ORANGE COUNTY FOR THE DEVELOPMENT OF THE LACY STREET PROJECT LOCATED AT 826 AND 830 N. LACY STREET (APN: 398-041-22 / 398-041-18) {STRATEGIC PLAN NO. 5, 3C} – Community Development Agency At its regular meeting on January 23, 2019 the Community Redevelopment and Housing Commission recommended that the City Council and Housing Authority approve the recommended actions by a vote of 5:0 (Ramos and Urzua abstained). Continued from the February 5, 2019 City Council meeting by a vote of 6-0 (Reyna absent). RECOMMENDED ACTION: Continue matter to the March 5, 2019 City Council Meeting at the request of Acting City Manager. COUNCIL AGENDA ITEMS Pursuant to Santa Ana Charter Section 411, any member of the City Council may place items on the City Council Agenda to be considered by the City Council. 85A. DISCUSS AND GIVE DIRECTION TO STAFF TO PREPARE A ONE YEAR EXTENSION OF THE LICENSE AGREEMENT AT CENTENNIAL PARK PROPERTY BETWEEN THE CITY OF SANTA ANA AND RANCHO SANTIAGO COMMUNITY COLLEGE DISTRICT FOR MARCH 5, 2019 CONSIDERATION - MAYOR PULIDO CITY COUNCIL AGENDA 9 FEBRUARY 19, 2019 COMMENTS PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details). 90A. CITY MANAGER’S COMMENTS 90B. CITY COUNCILMEMBER COMMENTS 1.AB1234 DISCLOSURE - This is the time for members of the Council to provide a brief oral report on any conference, meeting or travel paid for by the City. If more than one Councilmember attended the same event, the Mayor may designate one attendee to give the report. 2.ORAL REPORTS – COUNCIL COMMITTEES AND REGIONAL BOARDS ADJOURNMENT - The next meeting of the City Council is scheduled for Tuesday, March 5, 2019 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. FUTURE AGENDA ITEMS  Ground-Lease to Habitat for Humanity of Orange County CITY COUNCIL AGENDA 10 FEBRUARY 19, 2019