HomeMy WebLinkAbout20A - AA POOL REMODL AT PARKSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 5, 2019
TITLE:
AWARD A PURCHASE ORDER TO
ULTIMATE POOL REMODELING, INC.
FOR SWIMMING POOL RESURFACING
AND REPAIR AT MEMORIAL PARK,
SALGADO PARK, AND SANTA ANITA
PARK POOLS ($365,998.24)
(SPECIFICATION NO. 19-002)
(STRATEGIC PLAN NO. 5,4)
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CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 15' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Reject the bid from Naka Engineering & Construction, Inc. as nonresponsive. Vendor did
not meet mandatory state prevailing wage requirements for sub -contractor registration.
2. Award a one-time purchase and payment of purchase order to Ultimate Pool Remodeling,
Inc. for swimming pool resurfacing and repairs at the Memorial Pool, Salgado Pool and
Santa Anita Pool in an amount not to exceed $365,998.24, subject to non -substantive
changes approved by the City Manager and City Attorney.
3. Approve an appropriation adjustment to recognize prior year fund balances and appropriate
$78,846 into the Residential Development District 1 Fund and $50,357 into the Residential
Development District 3 Fund.
DISCUSSION
The Parks, Recreation and Community Services Agency, General Maintenance Division is
responsible for maintaining the aquatic centers and water features within the City of Santa Ana's
parks system. Due to the heavy use of the aquatic facilities, especially the five public pools, the
facilities are in constant need of repair and maintenance. Pool resurfacing is recommended every
3-7 years to prevent injury and stop leakage. Staff evaluated the condition of the pool surfaces and
recommended that Memorial, Salgado, and Santa Anita pools be resurfaced. In addition to
resurfacing, the total also includes replacing the hand wheel at the Memorial Pool, pool deck and
handrail at Salgado Pool and replacing existing pool lights for all three pools.
The notice inviting bids for resurfacing and repair of the pools was advertised on January 14, 2019,
on the City's online bid management and publication system. A mandatory pre-bid job walk was
conducted at all three pool locations. A summary of the bid invitations and bids received is as follows:
20A-1
Purchase Order Award for Swimming Pool Resurfacing and Repair
March 5, 2019
Page 2
322_
Vendors were notified
3
Santa Ana vendors were notified
17
Vendors downloaded the bid packet
3
Bids received
0
Bid received from a Santa Ana vendor
The bids were opened on February 07, 2019, and evaluated (Exhibit 1). The bid received from
Ultimate Pool Remodeling, Inc. is responsive to the specifications and meet the City's requirements.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal # 5 — Community Health,
Livability, Engagement & Sustainability, Objective #4 (support neighborhood vitality and livability).
FISCAL IMPACT
An appropriation adjustment to recognize prior year fund balances and appropriations to the
respective accounts and fiscal year is shown below:
RESOURCE: FY 18/19
District 1 A&D — Prior Year Carry Forward #31113002-50001 $ 78,846
District 3 A&D — Prior Year Carry Forward #31313002-50001 $ 50,357
EXPENDITURE:
FY 18/19
Residential Development District 1 #31113260-66220
$ 78,846
Residential Development District 3 #31313260-66220
$ 50,357
Funds are available for the contract award in FY 2018-19 accounts as follows:
SALGADO POOL
Accounting Unit Amount
Residential Develop District 1 account (311113260 66220) $158,845.83
MEMORIAL POOL
Accounting Unit Amount
Residential Develop District 3 account (31313260 66220) $150,356.58
SANTA ANITA POOL
Accounting Unit Amount
Residential Develop District 4 account (31413260 66220) $ 56 795.83
Total $ 365,998.24
20A-2
Purchase Order Award for Swimming Pool Resurfacing and Repair
March 5, 2019
Page 3
c
Lisa Rudloff" " 14or--
Executive Director
Parks, Recreation, and Community Services
Agency
Exhibit: 1. Abstract of Bids
APPROVED AS TO FUNDS AND ACCOUNTS:
Kathryn Downs, CPA
Executive Director
Finance and Management Services Agency
20A-3
20A-4
ABSTRACT OF BIDS
SWIMMING POOL RESURFACING AND REPAIR (19-002)
Vendor
Ultimate Pool Remodeling, Inc
California Commercial Pools, Inc.
Non -Responsive:
Naka Engineering & Const. Inc.
Location
Riverside, CA
Glendora, CA
Laguna Hills, CA
EXHIBIT 1
20A-5
Amount
$365,998.24
$767,615.75
20A-6