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Home My WebLink About55B - RESO PAID LEAVE AND DEPENDENT BENEFITSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MARCH 5, 2019 TITLE: TO PROVIDE FOR CONTINUATION OF PARTIALLY PAID TEMPORARY MILITARY LEAVE OF ABSENCE FOR CITY EMPLOYEES CALLED TO ACTIVE DUTY WITH THE ARMED FORCES AND CONTINUATION OF BENEFITS FOR EMPLOYEES AND THEIR ELIGIBLE DEPENDENTS {STATEGIC PLAN NO. 7} CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 161 Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Adopt a resolution authorizing the City Manager to continue to provide additional partially -paid temporary military leave of absence and benefits for City employees and their eligible dependents called to active duty with the armed forces. DISCUSSION On October 1, 2001, the Santa Ana City Council adopted Resolution No. 2001-065, providing for additional partially -paid temporary military leave of absence for full-time officers or employees of the City, with at least one (1) year of employment, called to active military service with the Armed Forces of the United States in connection with the then -current military crisis, and for continuation of employee and their eligible dependent's benefits. That Resolution also provided that its terms would expire unless extended by further action of the City Council. The pay and benefits authorized by Resolution No. 2001-065 have been continued on numerous occasions. The current resolution 2018-064 will expire on March 31, 2019. Through this resolution (Exhibit 1), the City will continue to help full-time employees and their families with financial hardships resulting from being called to active duty. Employees deployed for more than thirty (30) continuous days in a calendar year in connection with continuing military involuntary commitments shall be granted a leave of absence from their City positions and payments to the benefits to affected employees and their dependents shall continue until June 30, 2020, unless extended by further action of the City Council or otherwise by law. 55B-1 Provide Temporary Military Active Duty Partial Pay and Benefits March 5, 2019 Page 2 STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #7 — Team Santa Ana, Objective #6. Provide a positive workplace environment that supports the health of its employees and celebrates its success and Goals. FISCAL IMPACT Funds will be budgeted and made available for FY 2018-19 and FY 2019-20 in the various affected departmental salary and benefit accounts (61000 through 61180). Human Resources Department APPROVED AS TO FUNDS AND ACCOUNTS: //f-, z k � " ---- Kath n Downs, CPA TM (55 a Executive Director Finance and Management Services Agency Exhibit: 1. Military Leave Resolution 2019 -XX 55B-2 RESOLUTION NO. 2019 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA PROVIDING FOR CONTINUATION OF PARTIALLY PAID TEMPORARY MILITARY LEAVE OF ABSENCE FOR CITY EMPLOYEES CALLED TO ACTIVE DUTY WITH THE ARMED FORCES AND CONTINUATION OF BENEFITS FOR EMPLOYEE AND THEIR ELIGIBLE DEPENDENTS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1: The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. On October 1, 2001, the City Council of the City of Santa Ana adopted Resolution No. 2001-065 which provided for an additional partially -paid temporary military leave of absence for each full-time officer or employee of the City, with at least one year of City employment, who had been called to active military service with the Armed Forces of the United States in connection with the then ongoing military crisis. That Resolution has been extended since its initial adoption in 2001. B. It is the intention of the City Council to continue to help City employees and their families with financial hardships resulting from being involuntarily called - up to active duty for more than thirty (30) continuous days in connection with continuing military commitments. C. Section 9-144 of the Santa Ana Municipal Code ("SAMC") grants members of the reserve forces of the United States, or the National Guard, temporary leave with pay not to exceed thirty (30) calendar days in each calendar year after one year of service with the City, upon proof of orders to and from such temporary active duty, also required by the California Military and Veteran's Code section 395.02. D. However, the normal tour of duty to which a reservist may be ordered to serve, without congressional action, is normally six (6) consecutive months. E. Several City employees are currently reservists on active military service. Section 2: Partial Pay, Benefit Allowances and Group Benefit Coverage for City Officers and Employees on Long -Term Active Military Service. Resolution 2019 -XXX Page 1 of 3 ATI A. In addition to the fully paid military leave provided by Section 9-144 of the SAMC, each full-time officer or employee of the City, with at least one (1) year of service with the City, who is called to active military service with the Armed Forces of the United States in connection with the current military crisis shall be entitled to military leave with partial pay for the period of his or her absence from City employment while on military service in excess of the period covered by Section 9-144, upon presenting satisfactory proof of orders to and from such temporary active duties. B. The amount of pay that each employee shall be entitled to receive from the City for the employee's additional period of military leave shall be the difference between the military gross pay and allowances actually received by the officer or employee from the United States for such service and the regular base pay, plus regular pay additives that said employee would have received from the City of Santa Ana if he or she would not have been called to active military duty, subject to all regularly required and voluntary deductions and withholdings. C. For each full-time officer or employee of the City who has already been or will be mobilized for active military duty with the Armed Forces of the United States in connection with the current military crisis, the City shall also provide continued health and dental benefits to the employee and the employee's eligible dependents or, for the employee's represented by the Santa Ana Police Officer's Association ("SAPOA"), the City will contribute to the SAPOA that portion of the City's current contribution to the SAPOA designated specifically towards payment of premiums for, health, dental and long-term disability insurance plans. administered by the. Association for the benefit of the employees represented by the Association, as described in Section 12.0 of the current SAPOA Memorandum of Understanding. Section 4: the City shall not pay any wage or benefit provided for in this Resolution until and unless the officer or employee who requests such payment provides satisfactory proof such as a copy of military orders and documentation of eligibility to receive payment in accordance with procedures established by the City Manager or his or her designee and verified by the Human Resources Department. Section 5: This Resolution, and the pay and benefits authorized herein, shall terminate and be of no further force or effect on midnight, June 30, 2020, unless extended by further action of the City Council or otherwise required by law. Resolution 2019 -XXX Page 2 of 3 EXH1§f 1' -4 ADOPTED this 51h day of March, 2019. Miguel A. Pulido Mayor APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: 1" 4 • Laura A. Rossini Senior Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Norma Mitre, Acting Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2019 -XXX to be the original resolution adopted by the City Council of the City of Santa Ana on March 5, 2019. Date: Resolution 2019 -XXX Page 3 of 3 55B-�5 EXHIBIT Acting Clerk of the Council City of Santa Ana 55B-6