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Home My WebLink About55C - RESO ADD HR AND PD POSITIONSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MARCH 5, 2019 TITLE: ADOPT A RESOLUTION TO ADD POSITIONS IN THE HUMAN RESOURCES AND POLICE DEPARTMENTS AND TO REALLOCATE CERTAIN POSITIONS IN THE POLICE DEPARTMENT AND PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENTS {STRATEGIC PLAN NO. 7,6) CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on ls� Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Adopt a resolution that amends the Fiscal Year 2018-19 Annual Budget to add positions in the Human Resources Department and Police Department, and to reallocate certain positons in the Police Department and Parks, Recreation and Community Services Department. DISCUSSION Following a review of their organizational structure over the last few months, various City departments have identified certain position allocation adjustments required to most effectively perform the work assigned. This review has resulted in recommendations in the Human Resources Department and Police Department, and Parks, Recreation and Community Services Departments. Executive Management of each department is requesting approval of the changes described below. Human Resources Department The Executive Director of Human Resources is requesting the addition of two positions in the classification Human Resources Analyst (UC). These positions are required in order to respond to the current and anticipated professional -level workload in the department. The Department intends to expand its services to departments through more responsive, efficient and comprehensive recruitment and testing processes, specifically related to the selection of Police Officers, as well as initiate conceptual development of a City-wide training program. The Executive Director is also requesting the addition of one Risk Management Technician (UC) to perform duties related to insurance compliance and facilitate consistent customer service to City departments when division staff is in the field. 55C-1 Proposed Amendment to Classification and Compensation Plan and Annual Budget March 5, 2019 Page 2 Parks. Recreation and Communitv Services Aqenc The Executive Director of Parks, Recreation and Community Services is proposing to un -fund three vacant positions and transfer the funding to positions in job classifications that are more relevant to the current needs of the agency. The vacant positions of Principal Librarian, Librarian, and Library Services Assistant will be unfunded. The Executive Director is requesting the addition of an Executive Secretary position to provide her with administrative support. The Director is also requesting the addition of one Park Services Inspection Supervisor position and one Park Services Inspector II to provide greater oversight of contracted services. The City of Santa Ana Parks system has 46 park sites, 8 community centers, 2 senior centers as well as various other recreational facilities and trails. The landscape and custodial maintenance of these sites is contracted to outside companies. In order to ensure the companies are in compliance with the terms of the agreements, the Parks, Recreation and Community Services Agency has a staff of inspectors to oversee the work these contractors perform. Currently, the Agency has two inspectors and two supervisors to oversee all the landscape and custodial maintenance contracts at these facilities in addition to their other duties such as maintaining lakes, addressing needed repairs, and participating in the City's Quality of Life Team (QOLT). The current staffing level is inadequate to properly manage a park and facility system as large as Santa Ana's. The addition of a Parks Services Inspection Supervisor and Park Services Inspector II will allow the Agency to more closely reach an appropriate staffing level as well as provide weekend coverage. Police Department In an effort to provide a command structure that continues to support Jail operations and institute succession planning measures to prepare the Jail for future success, the Police Chief is recommending the reallocation of one Jail Administrator (RM) position to Police Captain (RM). The Santa Ana Police Department's Jail Bureau provides significant support to Santa Ana Police Department Patrol operations. By completing the booking process for local arrests, the Jail operation allows police officers to quickly return to the field to respond to calls for service. In addition, the Jail provides the City with a revenue stream supplementing the Jail's operating costs. The Jail is projected to generate $14.1 M in housing revenue in FY 2018-19. The success of the Jail housing program is highly dependent on the service levels provided by Jail employees, including Jail senior management. Reallocation of a Jail Administrator (RM) position to Police Captain (RM) will allow the Police Department to promote an existing experienced Police Lieutenant to ensure the inmate management philosophy is supported and continued for the safety of the staff and inmate population. The Police Captain assigned to the Jail will handle all high level administrative duties and oversee Jail Operations and Jail Support, with the assistance of the current Correctional Manager. The Police Chief is also requesting the addition of one Police Investigative Specialist position to assist the Department with monitoring social media. This position will examine a myriad of social media platforms, and will be responsible for investigating criminal threats, gathering evidence for court procedures, and reviewing social media platforms for various investigative leads. As with most law enforcement agencies and in conjunction with Federal partners, the Department seeks to 55C-2 Proposed Amendment to Classification and Compensation Plan and Annual Budget March 5, 2019 Page 3 utilize the rich sources of information which can be found in social media to prosecute criminals. This new Police Investigative Specialist will monitor these and other social media platforms and subsequently mine this information for the invaluable investigative leads necessary for prosecutions. FISCAL IMPACT Adjustment to fund three (3) administrative and inspection positions in the Parks, Recreation and Community Services Agency through the fiscal year-end June 30, 2019 by un -funding existing vacancies. The ongoing annual fiscal impact of adding these three (3) positions is cost neutral. Adjustment of $ 26,535 is requested to fund the addition of one (1) position and the reallocation of one (1) jail management position in the Police Department in General Fund account (no. 61000- 61180 Salaries Regular). This same adjustment was requested with the Mid -Year Budget Update continued to the March 5th agenda. Adjustment for $ 53,296 is requested to fund the addition of three (3) analytical and administrative personnel in the Human Resources Department in General Fund account (no. 61000-61180 Salaries Regular). This same adjustment was also requested with the Mid -Year Budget Update. Executive Director Human Resources Depa�nt APPROVED AS TO FUNDS AND ACCOUNTS: /4'�� " Kat ryn Down6 &r IM ( 55 c Executive Director Finance and Management Services Agency Lisa Fodloff v Exec tive Director Parks, Recreation and Community Services Agency i Valentin Chief of Police Santa Ana Police Department Exhibit: 1. Resolution 55C-3 55C-4 EXHIBIT 1 RESOLUTION NO. 2019 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND THE CITY'S CLASS AND COMPENSATION PLAN AND THE CURRENT ANNUAL BUDGET FOR FISCAL YEAR 2018-2019 TO REFLECT THE CHANGES TO THE CLASS AND COMPENSATION PLAN BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1: The City Council hereby finds, determines and declares as follows: A. Section 1004, Article X of the City Charter of the City of Santa Ana requires the City Manager to prepare, install and maintain a position classification and pay plan subject to civil service rules and regulations and the approval of the City Council. B. On June 16, 2015, the City Council passed and adopted Resolution No. 2015-026 amending and re-establishing the Basic Classification and Compensation Plan for all Full -Time and Part -Time Classifications of Officers and Employees of the City of Santa Ana. C. On July 3, 2018, the City Council passed and adopted Ordinance No. NS - 2951, establishing the City's Budget for Fiscal Years 2018-2019, authorizing position allocations for Fiscal Years 2018-2019, and requiring that alterations in the allocation of authorized positions be reviewed and approved by the City Council. D. The Human Resources Department has completed a mid -year review of the various departmental requests to make changes to the City's organizational structure, classification titles, and staffing which revealed the need to effect certain changes to the City's basic classification and compensation plans. These changes also require an amendment to the Annual Budget. Resolution 2019 -XXX Page 1 of 55C-5 Section 2: That the City Budget for Fiscal Years 2018-2019, as amended, is hereby further amended by: A. Adding three (3) full time positions in the Human Resources Department, at the monthly six -step rate ranges as indicated: 6 -Step Salary Rate Range Effective 09/01/17 Number of Monthly Salary Classification Title Positions Added SSR Minimum -Maximum Risk Management Tech (UC) 1 622 $4708 - $6013 Human Resources Analyst (UC) 2 663 $5755 - $7344 B. Adding three (3) full time positions in the Parks, Recreation, and Community Services Agency at the monthly seven -step rate as indicated: Classification Title From: Executive Secretary Park Services Inspection Supervisor Park Services Inspector II 7 -Step Salary Rate Ranae Effective 09/01/17 Monthly Salary SSR Minimum -Maximum 621 $4317 - $5790 671 $5515 - $7391 623 $4360 - $5847 C. Reallocating one (1) full time position in the Police Department at the monthly five-step and four -step rates as indicated: 5 -Step Salary Rate Range Effective 07/01/17 Classification Title Monthly Salary SSR Minimum -Maximum From: Jail Administrator (PMA -NS) To: Classification Title Police Captain (PMA -SW) M-834 $12223 - $14858 4 -Step Salary Rate Range Effective 07/01/17 Monthly Salary SSR Minimum -Maximum M-855 $13543 - $15678 55C-6 Resolution 2019 -XXX Page 2 of 4 D. Adding one (1) full time position in the Police Department at the monthly five-step rate as indicated: 5 -Sten Salary Rate Range Effective 07/01/17 Classification Title Monthly Salary SSR Minimum -Maximum Police Investigative Specialist 657 $5151 - $6260 (POA -NS) Section 4: That except as amended by this Resolution, all other provisions as amended, and the Annual Budget for Fiscal Years 2018-2019, as amended, shall remain in full force and effect. Section 5: This Resolution is operative immediately upon adoption. ADOPTED this 5th day of March, 2019. Miguel A. Pulido Mayor APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: kawo, A-- l9�'Uu Laura A. Rossini Senior Assistant City Attorney AYES: NOES: ABSTAIN: NOT PRESENT: Resolution 2019 -XXX Page 3 of 4 Councilmembers Councilmembers Councilmembers Councilmembers 55C-7 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Norma Mitre, Acting Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2019- _ to be the original Resolution adopted by the City Council of the City of Santa Ana on March 5, 2019. Date: Acting Clerk of the Council City of Santa Ana Resolution 2019 -XXX 55C-8 Page 4 of 4