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HomeMy WebLinkAboutWEST COAST ARBORIST, INC. (2)INSURANCE NOT ON FILE A-2019-031 WORK MAY NOT PROCEED CLERK OF COUNCIL DATE: BAR 0 4 2019 p VU Q) SECOND AMENDMENT TO AGREEMENT)YITH WET CQA§l ARBORISTS CAX'V" THIS SECOND AMENDMENT to the above -referenced agreement is entered into on February 19, 2019, by ani between West Coast Arborists, a California corporation ("Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"), RECITALS A, The parties tattered into an Agreement No. A-2015.126 dated July 8, 2015 to provide tree - trimming and maintenance services ("Agreement"), The Agreement was for a two-year terns ending June 30, 2017, with two, two-year options for renewal with an annual not to exceed amount of $1,082,516,00. The agreement included scheduled tree trimming of street trees, as well as, on-call tree maintenance services at City parks and the Civic Center. 11 On October 2, 2018, the parties entered into the First Amendment (A-2018.233) of the Agreement, The First Amendment increased the compensation for the first extension (7/1/17 to 6/30/19) by $248,251.60 for an annual not to exceed amount of $1,330,767.60, This increase included $130,000 for ongoing maintenance and tree trimming; $10,000 for tree maintenance in the Civic Center; and $108,291.60 as a contingency for unforeseen circumstances, The First Amendment also increased the compensation for the optional second extension (7/1/19 to 6/30121) by $108,251,60 for tree -trimming services for the Public Works Department, The total annual not to exceed amount for the second extension was $1,190,767,60. C. The parties would like to amend the Agreement for a second time to increase the compensation by $348,535 for the first extension (7/1/17 to 6/30/19) which includes $248,535 for removal of trees from various City parks including $45,522 for the removal of 82 trees from the North Paseo of the Sandpointo Neighborhood as previously agreed to in the settlement of a lawsuit involving the City; and $100,000 for the Public Works Department for unforeseen circumstances such as emergency removals, wind and rainstorm service efforts and plant health care management, The not to exceed amount for the remaining portion of the first extension will be $1,679,3020. D, The parties would also like to amend the Agreement for a second time to increase the compensation by $100,000 for the optional second extension (7/1/19 to 6/30/21) for the Public Works Department for unforeseen circumstances such as emergency removals, wind and rainstorm service efforts and plant health care management. The annual not to exceed amount for the second extension will be $1,290,767.60, The Parties therefore agree: 1. Section 2a, COMPENSATION, is revised to approve the following: A. QoMgcnsauoln for the First Extension frgm e 19 2019 to c a 30 Increase the annual not to exceed amount of $1,330,767.60 by $348,535,00 for a revised not to exceed amount of $1,679,902,60 for the remainder of the first extension. This amendment Page I cf4 includes $248,535 for removal of trees from various City parks including $45,522 for the removal of 82 trees from the North Paseo of the Sandpointe Neighborhood as previously agreed to in the settlement of a lawsuit involving the City. See attached Exhibit D (invoice for removal of various trees in City parks) and Exhibit E (involve for removal of trees at the North Pasco in the Sandpointe Neighborhood); and $100,000 for the Public Works Department for unforeseen circumstances such as emergency removals, wind and rainstorm service efforts and plant health care management. All Exhibits are incotporated by reference as though set forth completely herein. B, Compensation for Optional Second Two-Yq_ar e�jegj jaly, Increase the annual not to exceed amount of $1,190,767.60 by $100,000 for the Public Works Department for unforeseen circumstances such as emergency removals, wind and rainstorm service efforts and plant health care management. The new total annual not to exceed amount for the optional second extension will be $1,290,767.60. 2. Except as modified by this Second Amendment, all terms and conditions of the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the date and year first written above. ATTEST V� f NORMA MITRE Meting Clerk of the Council APPROVED AS TO FORM SONIA R. CARVAI,HO City Attorney LAURA A. ROSSINI Senior Assistant City Attorney CITY Or SANTA ANA ML==� - - STEVEN MENDOZA Acting City Manager CONSULTANT a(A—1 NanK Patrick Maho ey Title: President Parks, Recreation and Community Services Agency Page 2 of 4 EXHIBIT D REMOVAL OF TREES FROM VARIOUS CITY PARKS Page 3 of 4 WEST COAST ARBGRISTS, INC. V<Ai$r 220D E. Via Burton Street - Anaheim, CA 92800 800.521.3714 Phone , 714.991.7844 E -Fax • WCAINC.COM PROFORMA FOR TREE MAINTENANCE SERVICES CUSTOMER INFORMATION Main Contact MIKE LOPEZ CITY OF SANTA ANA - PARKS 220 S. DAISY AVENUE SANTA ANA, CA 92703 (714) 647-3330 - mlopez5gsanta-ana. Yes JOB LOCATION Billing Contact DANELL MERCADO CITY OF SANTA ANA - PARKS 220 S. DAISY AVENUE SANTA ANA, CA 92703 (714) 047-3308 - DMERCADOPSANTA-ANA.ORG Birch, Centennial, Fisher, Sandpointe Park, Zoo, Santiago, Windsor and Memorial Parks. SCOPE OF WORK Recommended Tree and Stump Removals 7519 Tree and Stump Removal (remove 319 trees and stumps) 1111TU =1110 CA Contractors License 366764 R4/,/D r T/fOMASON ESTIMATED BY ACCEPTED BY federal Tax ID: 95-3250682 Inch VICE PP-FS/.DF/,/7-/AP-F,4 MANs}cj ER TITLE TITLE $27.00 $203,013.00 CA DIR Registration 100/]000956 DATE DATE Proposal Report Page 1 of 1 EXHIBIT E REMOVAL OF TREES FOR THE NORTH PASE0 OF THE SANDPOINTE NEIGHBORHOOD Page 4 of VYCA$r WEST COAST ARBONISTS, INC. 22DO E. Via Burton Street - Anaheim, CA 928OG 800.521.3714 Phone � 714.991.7844 E-fax - WCAINC.COM PROFORMA FOR TREE MAINTENANCE SERVICES CUSTOMER INFORMATION Main Contact MIKE LOPEZ CITY OF SANTA ANA 220 S. DAISY AVE. SANTA ANA, CA 92703 (714) 047-3330 • mlc Yes JOB LOCATION Sandpointe Park Paseo SCOPE OF WORK santa-ana. Tree and Stump Removal (82 Trees) IBBG Tree and Stump Removal 1111Uf51VII&I CA Contractors License 31387134 P-4NDY 7WOMPSON ESTIMATED BY ACCEPTED BY Billing Contact DANELL MERCADO CITY OF SANTA ANA 220 S. DAISY AVENUE SANTA ANA, CA 92703 (714) 047-3308 - DMERCADOISANTA-ANA.DRG Inch federal Tax 10: 95-32501382 VICE PRESIDENT/ARE4 MANA,c7ER TITLE TITLE $45,522.00 CA DIR Registration IDOOD0005B 06/21/18 DATE DATE Proposal Report Page 1 of 1 MEMORANDUM To: Lisa Rudloff, PRCSA & Library Date: February 15, 2019 From: Steven Pham, Executive Director of Human Resources Subject: 2019 AVERAGE VEHICLE RIDERSHIP (AVR) SURVEY Once again, it is time to report our progress toward achieving federal clean air standards, as measured in part by our employee's average vehicle ridership (AVR). This year employee travel modes will be surveyed during the week of April 29, through May 3, 2019. The attached form reflects who your Commuter Services Team member(s) are. Ideally, each agency should have one member and one alternate. These members will play a major role in facilitating the accurate completion and timely return of your surveys. Therefore, please ensure that your designated representative(s) are still willing to actively participate in this very important program. Please return the attached form confirming your representative(s) or designating a new representative(s). Return this form to Human Resources, Attn: Carmen M. Mora, M-34, no later than March 1, 2019. Thanks forncouraging your employees' use of "clean air" commute modes. We look forward to achieving a 100% survey return rate. If you have any questions on the survey process, feel free to call Car m n at x6530. _ Steven Pha 2019 AVR Survey / Commuter Services Team Library/Parks & Recreation 1.) Commuter Services Team Representative: Silvia Cuevas Name Mail Station: M-65 2.) Commuter Services Team Representative: Ana Valdez Name Mail Station: M-7 x5254 Phone x5192 Phone Please complete and return by March 1, 2019 to M-34. Thanks! of Illdurantio I1.41'[ t7 HL AN I ILIl4V MMIT�S ARNPN�ILIt II THAN f IW G This Is to Certify that � I WEST COAST ARBO�RISTS, INC 2200 CCA 9 EAST Bffl ANAPIM CN NAME AND a ADDRESS i. ✓. Myg, Itp O INSURCD —. L Wk INSURANCE Is, at the bavo data of this nofil0aule, Island by tiro Company undorlhu nolley(lea) Ilamd ha0,w. The imamate aPfurdad 17v ilio lead potlay(laa1 lssublew to all tlmirtarum, oxaluslon9 axd Condpiuna and Ix nut nIto lad by cry Non Itemo n, Calm oroundItloo of say oohmloI or other doalawntwith too [)am to ahleh this ifolrento mug hd issued. TYPE OP' POLICY X DATE � WvTIIJU0U4 © EXTENDED POLICY NIJMB'ER LIMIT OR LIABILITY PDt.ICY'raltM WORKERS COMPENSATION Statutory Limits 71112019 WA7-66©-039499.078 covEnnepnrralu)Er>uNril+,It we 1. W OF'I•N+POILOWINO$TAM: All states`xce�pl: NO, OH, WA, VVY EMPLOYERS LIABILITY Beane tau by nndent Eodily johay sy bisaa, 1000.000 rhadily llolvy By Dixoasn ., p'Qn mad 11"PI COMMERCIAL GENERAL LIABILITY 4X,J 0CGORRGNt7B [^� 4J C1.AIM5MADE 7/112219 TS2•Fi81.039499.018 °e°ern! Agg cgala —E -q 1'radaary /Cumplatad Opmnliolm Aygrognlo $2 000 000 1?noh Ocuunrnrnu $100 29— ftIi'I'RO DAT[t r'araonxl dL Ativnnis�nh lnj ury µ $1,000 OQQ Par ParamV Oedmlizulbn S110001000 Other Phar Y•-�uW Oaryou na oa to remises rented to Medloal Expense $6,000 00 0 AUTOMOBILE LIABILITY 7/1/2019 A87-661-•039499-038 EaohAaaideo-�sinyleLlmll 2 000000 w, And P.0 CnmbincA Eich Pinson, rr�ryryyy OWNED - 1 [;nch Atekluntnr0cmtrrane, IM;4�,II NoN.Owmm IW{ 1%! f llavo, Lineh Accident orOuamrmwo O'rlit;I1 71112018 - 7/1/2019 TH7-601.039499.044 $5,000,000 Per Occurrence/Aggregate -... Umbrella EX0000 Liability ADI#I'II(1NAL CONIMCN'1'3 See Addodelunt P@e aoniticote eXPinalan data le cnncinuoos If exmnded term, you udt7 If mrfinad il-covunae IN un ,filand of twinned beforo Nle coolnotte expiration dmod' NOTIC14OFCANCELI,ATTON;(NO'rAPPIACASIX UNUM A NhIMaRR ORI)AV5 Is f1NTLY1tNCi13 UAV.1 Ol.lUerl dPOR17 rI'111 O'I'ATOO P.XPIRATION DA'I'6 THS COMPANY MLI.. NOT CANCEL Olt RRDUOB 'nip, y Mntunl INSURANCE APPORDED UNDER T1111 ABOVE POLICIES UNTIL, AT LEAST 30 DAYS NOTICI'I Insurance Group OFAUCM htANC%ILLATION HAS WiSN HAIL.RO TO: GityyofSantaAna CirLdLf arN_.� Public Works Agency M86 �Inlne Ulan h 220 South Daiav Avenue Building -A nurr Ri 2 Drzrv`RNSmTnrlvE Santa Ana CA 92703 Los Angeles 10008 818 Vol 71h Street, Supe 850 0564408 I L99 Anpeloa CA 9001"1 213-443.0782 811212018 L .I OFFICE. PI]ON II IA,ru issgrp This aertil nate is exoculed by LIBERTY MUn'[J'AL 1NSURANC ! GROUP as respeets such Inaurunee its is afrorded by those C ompdnies NM 772 07.10 It'l(Walp 1 1119026 1 '//I9-1/19 - eb/a/1, a1,/2, xcya• U,5 1 ooana smita9a 1 6 /12eta ":o a, II IN ICusq I P99O t as 2 1.01 001 268896 02 11 N94W3Id le'�4a AGENCY CUSTOMER 10; W_2810 LOC #: ADDITIONAL. REMARKS SCHEDULE Wage„ of AGENCY,...,.,,..,,,.....,.,..,. _..................... N��yAyM�@nR INBppURPP Liberty Mutual Insurance, Co, National Insurehoo West PaMlcrNumdER II�� gg 2200 EASTSTq? tOT�NTS' INC ANAHEIM CA 62808 WRIER APV80TIVE PAM 'w THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD WORM, Ana Re; All Jobe performed by the named insured during the policy term City of SalttA Ana, its officers, employees, agents, volunteers and representatives are additional insureds with regards to general liability as their interest may appear where required by written contract, The insurance afforded by the OL policy for the benefit of the additional insured shall be primary and non-contributory. fthts The ACORD name And logo are registered marks Of ACORI7 ADDENDUM Y24 ROM 1 LM_2tl 19 1 1/10.9/29 . OL/2/1, ALl , WC/1. V/S I Puvnu SmItoIA, 16/0.'2/3016 0.A, 06 tAA VN (CIlt9 I Pae. 2 n`, a rfvieIA vc2 %VA 10 W POLICY NUMBER: TB2-661.039499.018 COMMERCIAL. GENERAL, LIABILITY CG 20100413 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY, CONTRACTORS - SCHEDULED PERSON OR ORGANIZATION This endorsement modifles Insurance provided under the following; COMMERCIAL GENERAL. LIABILITY COVERAGE PART A. Section it — Who Is An Insured is amended to Include as an additional insured the person(s) or organizations) shown in the Schedule, but only with respect to liability for "bodily Injury', "property damage" or "personal and advertising Injury' caused, in whole or in part, by: 1. Your acts or omissions; or 2. The acts or omissions of those acting on your behalf; In the performance of your ongoing operations for the additional insureds) at the location(s) designated above, However; 1, The insurance afforded to such additional Insured only applies to the extent permitted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the Insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional Insured, B, With respect to the Insurance afforded to these additional insureds, the following additional exclusions apply; This Insurance does not apply to "bodily injury" or "property darnaga" occurring after, Name Of Additional Insured Parsons) Or Organization(s); Any owner, lessee, or contractor for wham you have agreed in writing prior to a loss to provide liability Insurance 1, All work, including materials, parts or equipment furnished in connection wlth such work, on the project (other than service, maintenance or repairs) to be performed by or on behalf of the additional insureds) at the location of the covered operations has been completed; or 2. That portion of "your work" out of which the Injury or damage arises has been put to its intended use by any person or organization other than another contractor or subcontractor engaged in performing operations for a principal as a part of the same project, C, With res ect to the Insurance afforded to these additional Insureds, the following is added to Section Iii — Limits Of insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional insured is the amount of insurance; 1. Required by the contractor agreement; or 2. Available under the applicable Limits of Insurance shown in the Declarations: SCHEDULE whichever Is less. This endorsement shall not increi!iso the applicable Limits of Insurance shown in the Declarations, Locations) Of Covered Operations Any location work is performed Information required to complete this Schedule, if not shown above, will be shown in the Declarations. CG 2010 0413 insurance Services Office, Inc., 2012 Page 1 of 1 POLICY NUMBER: TB2w661-034499.018 COMM GENERAL LIABILITY CO 20 37 0413 THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAPEFULLY, This endorsement modifies Insurance provided under the following; COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART A. So4tion II - Who Is An Insured is amended to Include as an additional insured the person(s) or organization(s) shown in the Schedule, but only with respect to liability for "bodily Injury, or "property damage' caused, In whole or in part, by "your work" at the location designated and described in the Schedule of this endorsement performed for that additional Insured and Included In the "products -completed operations hazard". However: It. Tito insurance afforded to such additional Insured only applies to the extent permitted by law; and 2. If coverage provided to the additional Insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to providefor such additional Insured, Name of Additional Insured Person(s) 8. With respect to the insurance afforded to these additional insureds, the following is added to Section III - Limits Of Insurance: If coverage provided to the additional insured is required by a contract or agreement, the most we will pay on behalf of the additional Insured Is the amount of insurance: 1. Required by the contract or agreement; or 2. Available under the epppllcable Limits of Insurance :shown In the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations, SCHEDULE Or organization(s): Location And Description of completed Operations All persons or organizations with whom you have All locations as required by a written contract or entered Into a written contract or agreement, prior to an agreement entered into prior to an occurrence or occurrence or offense, to provide additional Insured offense, status. Information required to complete this schedule, If not shown above, will be shown in the Declarations, CG 20 37 0413 Q Insurance Services Office, Inc.. 2012 Page 1 of 1 rev,avr.A N'*�+ar POLICY NUMBER; AS7•661w039499.038 COMMERCIAL AUTO CA 20 481013 THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY, This endorsement modifies Insurance provided under the following; AUTO DEALERS COVERAGE FORM BUSINESS AUTO COVERAGE FORM MOTOR CARRIER COVERAGE FORM With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by the endorsement. This endorsement identifies person($) or organlzation(s) who are "Insureds" for Covered Autos Liability Coverage under the Who Is An insured provision of the Coverage Farm. This endorsement does not after coverage provided in the Coverage Form,. SCHEDULE person or organization whom you have agreed In writing to add as an additional Insured, but only to erage and minimum limits of insuranoe required by the written agrooment, and in no event to exceed either scope of ooverage or the limits of Insurance provided in this policy. Information required to complete this Schedule, if not shown above, will be shown In the Daolsratlons, Each person or organization shown In the Schedule Is an "insured" for CovaredAutos Liability Coverage, but only to the extentthat person or organization qualifies as an "insured" under the Who Is An Insured provision contained In Paragraph Al, of Section 11 - Covered Autos Liability Coverage in the Business Auto and Motor Carrier Coverage Forms and Paragraph D.2. of Seotion I - Covered Autos Coverages of the Auto Doalers Coverage f=orm, CA 20 48 10 13 0Insurance Services Office, Inc., 7011 Page 1 of 1 COviQt "'V '1 % W�- iso POLICY NUMBER: TB2�661.030489-018 COMMERCIAL GENERAL LIABILITY CO 20 01 D413 THIS ENDORSEMENT CHANCES THE POLICY. PLEASE READ IT CAREFULLY, PRIMARY AND NONCONTRIBUTORY OTHER INSURANCE CONDITION 'T'his endorsement modifies insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART The following is added to the Other Insurance Condltion and supersedes any provision to the contrary: Primary And Noncontributory Insurance This insurance Is primary to and will not seek contrlbution from any other Insurance available to an additional Insured under your policy provided that: (1) The additional insured Is a Named Insured under such other insurano , and CG 20 0104 13 (2) You have agreed In writing In a contract or agreement that this insurance would be primary and would not seek contribution from any other Insurance available to the additional Insured, 0 Insurance Services Office, Inc., 2012 Page 1 of 1