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Home My WebLink About21A - EXTEND WARNER PROG FUNDINGREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MARCH 19, 2019 TITLE: REQUEST FOR TIME EXTENSION OF MEASURE M2 COMPREHENSIVE TRANSPORTATION FUNDING PROGRAM FOR WARNER AVENUE IMPROVEMENTS PHASE 1 (PROJECT NO. 146802) (NON -GENERAL FUND) {STRATEGIC PLAN NO 6, 1G} CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on ll 1 Reading ❑ Ordinance on 2n1 Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the Public Works Agency to request a one-time, two-year time extension of Measure M2 Comprehensive Transportation Funding Program construction funds for the Warner Avenue Improvements from Main Street to Oak Street project. DISCUSSION Warner Avenue is a regionally significant arterial roadway providing east -west travel through the City (Exhibit 1). The existing conditions between Main Street and Oak Street have several unsafe features, including uncontrolled left turns, insufficient access to standards pursuant to the Americans with Disabilities Act (ADA), and no bike lanes. Substantial congestion occurs during peak periods. It is expected that the level of service will worsen as traffic volumes increase due to the Tustin Legacy development currently under construction in the city of Tustin, along with other factors. The Warner Avenue project improvements from Main Street to Oak Street include adding sidewalks and bike lanes, undergrounding utilities, widening the roadway from the existing four lanes to six lanes. In addition to the on -street, dedicated Class II bike lanes and ADA -compliant sidewalks, the proposal includes a raised landscape median and a landscaped parkway buffer, both with drought -tolerant plants. On November 21, 2017, the City Council adopted Resolution 2017-068 (Exhibit 2) authorizing the Executive Director of Public Works to submit an application for the remainder of the required construction funding, in the amount of $4,629,750. Subsequently, the Warner Avenue project was awarded grant funding in the amount mentioned above from the Orange County Transportation Authority (OCTA) Measure M2 Comprehensive Transportation Funding Program (CTFP) for Fiscal Year 2018-19. However, the Warner Avenue project involves acquisition of 24 properties and relocation of 31 residences that must be completed before construction can begin. The Public Works Agency has made a diligent effort to negotiate and complete these acquisitions to meet the required funding timeline. To date, the City has completed the acquisition of 20 of 24 parcels and relocation of 18 of 31 residences. Staff has continued to negotiate in good faith; however, an impasse has been 21A-1 Time Extension of Measure M2 CTFP Funds for Warner Avenue Improvements Phase 1 Project March 19, 2019 Page 2 reached on several properties that require more time. The ongoing negotiations now put the schedule for award of a construction contract beyond June 30, 2019. In accordance with CTFP guidelines, the construction phase for this project must be awarded by June 30, 2019. Staff recommends that the City Council authorize the Public Works Agency to request a one-time, two-year extension of Measure M2 CTFP funding for the following project to avoid the grant award from lapsing: Additionally, the time extension will allow for increased project coordination as both Warner Phase 1 (Main to Oak) and Phase 2 (Oak to Grand) are planned for construction activities to take place during the same Fiscal Year, in addition to utility undergrounding coordination process along this corridor, which was approved by City Council October 16, 2018. In doing so, the project costs and community impacts will be minimized during construction. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 — Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy G (develop and implement the City's Capital Improvement Program in coordination with the Community Investment and Deferred Maintenance Plans). ENVIRONMENTAL IMPACT On September 1, 2015, City Council approved the Warner Avenue Final Environmental Impact Statement (SCH No. 2012101004). FISCAL IMPACT If the aforementioned time extension is not approved, $4,629,750 in Measure M2 CTFP grant funds will exp' a and the Warner Avenue project construction phase will become unfunded. The City will be obliga d identify another funding source to complete the project. P Fuad S;. eiss, PE, PLS Executive irector Public Wo ks Agency FSS/EWG/JG/KN Exhibits: 1. Location Map —Warner Avenue 2. Resolution No. 2017-068 21A-2 Resolution for Funding Board of Directors Extension Project Name Application Amount Approval / Request Programmed Fiscal Year Warner Avenue November 21, 2017 $4,629,750 June 11, 2018 Construction Improvements Res. No. 2017-068 FY 2018-19 FY 18-19 Additionally, the time extension will allow for increased project coordination as both Warner Phase 1 (Main to Oak) and Phase 2 (Oak to Grand) are planned for construction activities to take place during the same Fiscal Year, in addition to utility undergrounding coordination process along this corridor, which was approved by City Council October 16, 2018. In doing so, the project costs and community impacts will be minimized during construction. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 — Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy G (develop and implement the City's Capital Improvement Program in coordination with the Community Investment and Deferred Maintenance Plans). ENVIRONMENTAL IMPACT On September 1, 2015, City Council approved the Warner Avenue Final Environmental Impact Statement (SCH No. 2012101004). FISCAL IMPACT If the aforementioned time extension is not approved, $4,629,750 in Measure M2 CTFP grant funds will exp' a and the Warner Avenue project construction phase will become unfunded. The City will be obliga d identify another funding source to complete the project. P Fuad S;. eiss, PE, PLS Executive irector Public Wo ks Agency FSS/EWG/JG/KN Exhibits: 1. Location Map —Warner Avenue 2. Resolution No. 2017-068 21A-2 Z z M#=1 T•1aCo IT, V; r p 403.143-14 p01— 403.143-13 I �• N g !s ORANGE AV m g � 403.142.16 ; g 403.142.151 403-142-14. OPPRESS 403.141-09 403.141-08 !$TA° IDN 1/ 016.031.33 g 016-031.50 016-031.51 r 016-031.38 6 WELLS FARGO BANK I ,.._.._..`.._...1 1016.103.231 016.103.22. KILSON ®R N I �g t0 ~� e I " OAK ST ROUSSELLE T 1 '—•--r— ST 016-090.22 IDELHI PARK 016-090.21 0®6.090.2= 15 21A-4 jmf 10/19/17 RESOLUTION NO. 2017-068 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROVING THE SUBMITTAL OF IMPROVEMENT PROJECTS TO THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR FUNDING UNDER THE COMPREHENSIVE TRANSPORTATION PROGRAM BE 1T RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1, The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. The City of Santa Ana desires to implement the transportation improvements listed below. B. The City of Santa Ana has been declared by the Orange County Transportation Authority to meet the eligibility requirements to receive Measure M2 "Fair Share" funds. C. The City's Circulation Element is consistent with the County of Orange Master Plan of Arterial Highways. D. The City of Santa Ana will provide matching funds for each project as required by the Orange County Comprehensive Transportation Funding Programs Guidelines. E. The Orange County Transportation Authority intends to allocate funds for transportation improvement projects within the incorporated cities and the County. F. The City of Santa Ana will not use Measure M2 funds to supplant Developer Fees or other commitments. G. The City of Santa Ana will use Arterial Highway Rehabilitation Funding as a supplement to the existing pavement management program. H. The City of Santa Ana will include all projects funded by M2 Net Revenues in its seven-year Capital Improvement Program, as part of the Measure M2 Ordinance eligibility requirements. Section 2. The City Council of the City of Santa Ana hereby approves the formal submissions of the projects described below to the Orange County Resolution No. 2017-068 "A ws Page 1 of 3 Transportation Authority 'for funding under the OCTA's Comprehensive Transportation Funding Program and requests that the OCTA allocate funds in the amounts specified in the City's submissions. Said funds shall be matched by funds from Santa Ana as required and shall be used as supplemental funding to aid the City in the improvement of the following street(s). "RCP" shall mean Regional Capacity Program, and "RTSSP" shall mean Regional Traffic Signal Synchronization Program. PROJECT PROGRAM FY Warner Ave. Improvements: Main St. to Oak St. RCP 18/19 Warner Ave. Improvements: Oak St. to Standard Ave. RCP 18/19 Warner Ave. Improvements: Standard Ave. to Grand Ave. RCP 18/19 Main St. Corridor Traffic Signal Synchronization RTSSP 18/19 Garden Grove Blvd./Memory Ln, Corridor Traffic RTSSP 18/19 Signal Synchronization Section 33. The City of Santa Ana authorizes a formal amendment to the seven- year Capital Improvement Program to add projects approved for Measure M2 funding upon approval from the Orange County Transportation Authority Board of Directors. Section 4. The City Council appoints the City Manager, or the Executive Director of the Public Works Agency or his or her designee, as agent for the City of Santa Ana to conduct all negotiations, and execute and submit all documents, including but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for allocation of the requested funds to Santa Ana. Section 5. This Resolution shall take effect immediately upon its adoption by the City Council, and.the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this 21St day of November, 2017. APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney Assistant City Attorney Resolution No. 2018.058 Page 2 of 3 21A-6 jmf 10/19/17 AYES: Councilmembers Benavides Martinez Pulido Sarmiento Solorio, Tinaiero, Villegas (7) NOES: Councilmembers None (0) ABSTAIN: Councilmembers None (0) NOT PRESENT: Councilmembers None 0 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Resolution No, 2017-068 to be the original resolution adopted by the City Council of the City of Santa Ana on November 21, 2017. Date: _ l� 0 °/ l ig C -A 1441A ... Maria D. Huizar 61 Clerk of the Council City of Santa Ana Resolution No. 2017-068 21A-7 Page 3 of 3 21A-8