HomeMy WebLinkAbout22A - SPEC - VMWARE MAINTENANCEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 2, 2019
TITLE:
INCREASE PURCHASE ORDER
AGGREGATE AMOUNT BY $15,800 WITH
VCLOUD TECH, INC. FOR VMWARE
MAINTENANCE SUPPORT RENEWAL
(SPECIFICATION NO. 19-027)
(STRATEGIC PLAN NO. 6,1)
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
a•'C• _o
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For_
CONTINUED TO
FILE NUMBER
Authorization to increase aggregate amount with vCloud Tech, Inc. by $15,800 for an annual
amount not to exceed $40,800, for a one-time payment of purchase order for VMWare maintenance
support, subject to non -substantive changes approved by the City Manager and City Attorney.
Funds have been accounted for in the Information Technology Data Center account.
DISCUSSION
The City Hall and Police Department data centers house approximately thirty (30) physical
computer servers and more than two hundred eighty (280) virtual servers. These servers host a
number of enterprise and department applications such as the financial management system,
payroll system, utility billing system, business tax system, information technology service
management system, content management system, the City website, and email system. These
systems and services are critical to the operations of the City. In 2008, as part of the strategic plan,
the Information Technology Department took advantage of virtualization technology which enables
one physical server to run multiple virtual computer servers. This is accomplished by utilizing
specialized software, through a company named VMWare, to simulate physical computers. The
use of virtualization technology is an innovative strategy, and a best practice, that continues to
reduce hardware cost, power consumption costs, and provide a more flexible and reliable computer
hosting environment.
Ongoing licensing and support by an authorized VMWare reseller is required in order to continue
using this software, as well as to maintain the stringent service levels required for the data centers
at City Hall and Police Department. VMware software support contract will provide manufacturer
software maintenance and support services, on-call technical support, 24 hours per day / seven
days a week telephone support, and software upgrades at no additional cost.
22A-1
Increase Purchase Order Aggregate Amount with vCloud Tech, Inc.
April 2, 2019
Page 2
Informal quotes were solicited by Staff, as a result the lowest quote received was from vCloud,
Tech Inc., who is a VMWare Value Added Reseller (VAR) and is an authorized reseller for VMWare
Licensing and support. A purchase order not to exceed $15,800 is being requested to cover this
expense. Prior purchases combined with this
and therefore requires Council approval.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports City's efforts to
& Infrastructure, Objective #1 (establish and
assets).
FISCAL IMPACT
purchase order exceeds the $25,000 aggregate limit
meet Strategic Plan Goal #6 — Community Facilities
maintain a Community Investment Plan for all City
Funds in the amount of $15,800 are available in the FY 18-19 Information Technology Data Center
account (10920147-62306).
P
Jacc Ciulla
Chi Technology Innovations Officer
Information Technology Department
SM
APPROVED AS TO FUNDS AND ACCOUNTS:
Kathryn Downs, CPA
Executive Directory®k e¢^°^^ ��la"
Finance and Management Services Agency
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