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Home My WebLink About2018-07-23 YOUTH, EDUCATION & COMMUNITY SERVICES SPECIAL MEETINGMINUTES OF A SPECIAL MEETING OF THE YOUTH, EDUCATION & COMMUNITY SERVICES COUNCIL COMMITTEE July 23, 2018 CALL TO ORDER Meeting convened at 5:39 p.m. at Santa Ana City Hall Ross Annex Room 1600; 20 Civic Center Plaza, Santa Ana, California 92702. ATTENDANCE Council members Present Juan Villegas (Chairperson) David Benavides Sal Tinajero (Absence Excused) Staff Present: Raul Godinez II, City Manager Ralph Nunez, Interim Executive Director PRCSA Steven Pham, Exec. Director Human Resources Agency Tania Knauerhaze, Sr. Human Resources Analyst Ron Ono, Administrative Services Manager Jeannie Jurado, Community Services Manager Erendira Moreno, Community Services Supervisor Juan Lara, Community Services Supervisor Enrique Marban, Community Services Supervisor Veronica DeVol Roach, Recreation Leader Hiram Uribe, Graphic Designer PLEDGE OF ALLEGIANCE: Lead by Ralph Nunez PUBLIC COMMENTS: No Public Comments AGENDA ITEMS APPROVAL OF COMMUNITY SERVICES COUNCIL COMMITTEE MINUTES o Community Services Council Committee Minutes of April 23, 2018 was reviewed and approved as presented. o Motion by: Councilmember Benavides Second by: Councilmember Villegas • Councilmember Benavides recommended correction on Item #6 concerning information on land provided to the SAUSD. • Councilmember Villegas recommended addition to minutes indicating his support for Park Rangers to carry weapons. • Motion approved unanimously with corrections to minutes. Youth, Rec. & Comm. Svs. Committee Mtg Page 1 July 23, 2018 �_ 2. UPDATE ON CITY'S POOLS o Ron Ono presented an update on the 5 city swimming pools we have throughout the city. Indicated all 5 pools and Civic Center fountains are maintained by one General Maintenance Worker to ensure pools and fountains operate properly. Ron Ono highlighted recent improvements made on the swimming pools as well as improvements approved for this year. Ron also presented the needed Deferred Maintenance needs required on all the 5 pools in the future. o Erendira Moreno presented an update on the Aquatics Programs and the proposed increase in the swim schedule from funding approved by City Council. o Councilmember Villegas indicated the importance to keep the pools open as much as possible. Next year we should keep all pools open during the summer. o Councilmember Benavides appreciated staff working together to keep all pools open during the summer. o Councilmember Villegas requested staff to e-mail the cost of pool maintenance. o City Manager Godinez indicated preventative improvements such as painting the equipment is needed to extend the life of the pool use. o Interim Director Ralph Nunez indicated we need to hire lifeguards to keep pools open at least 3 hours per day. COORDINATION OF THE CITY WIDE VOLUNTEER PROGRAM o Executive Director of the Human Resources Agency Steven Pham indicated the agency is looking into stream lining the volunteer program to provide continuity among the various city departments that uses volunteers. Human Resources is concerned we are not screening the volunteers. Once a draft is prepared it will be presented to the City Manager and the Executive Management Team for review and approval as a city policy. The program will require all volunteers to be fingerprinted and life scanned to obtain background on the individual. He anticipates the policy will be approved and running by September 1st o Councilmember Benavides asked what departments have volunteers and would like a general overview of volunteers from each department. o Exec. Director Pham indicated the SAPD volunteers go through a thorough life scan. Other departments have volunteers that need to go through a similar process. Also the program will identify how to handle one day volunteers. o Councilmember Benavides asked what type of volunteers are used and their roles. o Jeannie Jurado indicated the various types of volunteers that work with Parks and Recreation from the Boys/Girls Basketball, Catalina Trip, Library Youth, Rec. & Comm. Svs. Committee Mtg Page 2 July 23, 2018 Homework, etc. Both the Library and the Recreation department has over 1000 volunteers. o Councilmember Benavides asked about the coaches and assistant coaches. o Exec. Director Pham indicated the program will prohibit bringing back individuals as volunteers that are retired in a similar function. o Interim Director Nunez indicated the Santa Ana Zoo also has a number of volunteers that help at the zoo. o Tania Knauerhaze indicated staff will be assigned to review the volunteers needed in a city wide process. o Councilmember Villegas indicated it is important to have Life scan on the volunteers and asked will the Life scan be on file with the city. o Exec. Director Pham indicated the city will keep the information for one time Life scan. If the volunteer returns city may require another type of Life scan. o Councilmember Villegas asked do we update the Life scan and notify other agencies. 4. UPDATE ON THE COMMUNITY GARDEN PROGRAM o Veronica De Lol Roach provided an update on the Community Garden Program. Indicated we have 5 community gardens that are open to the public. We hold free workshops at all gardens, volunteer hours are available for all ages, established programs with AfterscI I Adventure, Summer camps and pre-school programs, Senior gardening classes, volunteer recruitment, youth volunteer field trips and neighborhood events. Veronica presented the summer gardening schedule for the 5 locations. She indicated everyone works together and share the harvest. The garden workshops are held on Saturdays. The program also obtain food waste from various establishments to prepare a compost pile with hay. o Councilmember Benavides appreciated the thorough presentation on the community garden program. He is glad to see adult and children volunteer to work on the community garden. 5. GODINEZ JOINT USE AGREEMENT UPDATE o Enrique Marban indicated at the Joint Use Policy Committee meeting there was a question on the Godinez Joint Use Agreement and asked staff to follow up. Staff met with the Technical Advisory committee and reviewed the joint use report with district staff. Both the district staff and the city staff agreed with the process and there is no changes proposed for the agreement. Enrique indicated that vending at the stadium was offered to all the SA High schools and SA High School is able to vend at the stadium. o Councilmember Benavides indicated we need to continue to communicate with SAUSD, The district is planning on placing a bond measure on the ballot and are proposing to make improvements on Godinez High School. The proposed improvements are encroaching on the park. We need to iron out any conflicts and identify the benefits with the community. Proposed improvements include fencing, swimming pool, tennis courts. Youth, Rec. & Comm. Svs. Committee Mtg Page 3 July 23, 2018 Concern we are losing more of the park. The National Park Service is watching closely and we need to make sure the resident's interest is guarded. o Councilmember Villegas indicated he also is concerned about giving away our parks, but also wants to make sure about protecting student safety. The district should be providing security on the field and protect the students. COMMITTEE MEMBER COMMENTS m o Councilmember Benavides indicated we need to expand activities in recreation. FUTURE AGENDA ITEMS o Skate Park Opportunity o Update on Centennial Skate Park Fence o Update on Birch Park Fence o Youth Commission Pool o Update on dead trees/Maintenance plan/Funding o Update on the Park Ranger Program o Fiesta Patries Cost last year STAFF COMMENTS o Interim Director Nunez indicate the parks is operating on a bear minimum and not much room to cut. They work on their own time to provide quality program and clean parks. o Exec. Director Pham indicated we have a lot of need in the organization and liability issues from trees, sidewalk and pools. MEETING ADJOURNED: 6:58 P.M. Next regular meeting of the Youth, Education and Community Services City Council Committee is scheduled for Monday October 22, 2018; 5:30pm City Hall Ross Annex Room 1600. Ron Ono, Recording Secretary Youth, Rec. & Comm. Svs. Committee Mtg Page 4 July 23, 2018