The URL can be used to link to this page

Home My WebLink About FULL AGENDA_2018-02-06 (2)HOUSING AUTHORITY REGULAR MEETING AGENDA February 6, 2018 CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:45 p.m. (Immediately following the City Council Closed Session Meeting) Vicente Sarmiento Authority Member - Ward 1 VSarmientonae santa-ana.org Jose Solorio Authority Member - Ward 3 JSolorioksanta-ana.org Juan Villegas Authority Member - Ward 5 JVillegas&santa-ana. org Miguel A. Pulido Chairperson Authority Member telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Michele Martinez Vice -Chairperson - Ward 2 MiMartinez& Santa-ana. org P. David Benavides Authority Member - Ward 4 DB enavideskSanta-ana. org Sal Tinajero Authority Member — Ward 6 STinaj eron santa-ana.org Sonia R. Carvalho Robert M. ZurSchmiede Marla D. Huizar Authority General Counsel Interim Executive Director Recording Secretary * NOTE: Hy,ou need special assistance to participate in this Council meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City, enough time l� J to make reasonable arrangements for accessibility to this meeting. [Americans with Disabilities Act, Title I1, 28 CFR 35.102] Basic Housing Authority Meeting Information Five -Year Strategic Plan (2014-2019) Detailed information at: http://www.santa-ana.org/strategic-planning/ Vision, Mission and Guiding Principles - The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The vision, mission and guiding principles (values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow. Vision - The dynamic center of Orange County which is acclaimed for our: -Investment in youth -Safe and healthy community -Neighborhood pride -Thriving economic climate -Enriched and diverse culture -Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents." Guiding Principles -Collaboration -Efficiency -Equity -Excellence -Fiscal Responsibility -Innovation -Transparency Strategic Plan Goals/Objectives/Strategies: Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City's Code can be found on the Clerk of the Council's webpage. The following are the core values expressed: Integrity • Honesty • Responsibility • Fairness • Accountability • Respect - Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Authority. The Authority is not limited in any way by the "Recommended Action" and may take any action which the Authority deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the Housing Authority and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the Legislative Body shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the Housing Authority and will be enacted by one motion without discussion unless a member of the Authority "pulls" an item(s) from the consent calendar for a separate vote. Senate Bill 343 - As required by Senate Bill 343, any non -confidential writings or documents provided to a majority of the Housing Authority members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. — 5:00 p.m., Monday through Thursday and alternate Fridays. The Clerk's office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714) 647-6520. Authority meeting agendas, staff reports, and Minutes are available the Friday before an Authority meeting at the following website address: www.santa- ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City's cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. HOUSING AUTHORITY AGENDA 2 February 6, 2018 CITY OF SANTA ANA HOUSING AUTHORITY REGULAR MEETING February 6, 2018 CALL TO ORDER CHAIRPERSON PULIDO HOUSING AUTHORITY BOARD MEMBERS BENAVIDES, MARTINEZ, SARMIENTO SOLORIO, TINAJERO, VILLEGAS Interim Executive Director, Authority General Counsel, Recording Secretary PUBLIC COMMENT ON AGENDA ITEMS AND ITEMS OF PUBLIC INTEREST (Refer to page 2 "Public Input" for description.) CONSENT CALENDAR RECOMMENDED ACTION Approve staff recommendation on Consent Calendar Items: 1 through 4. 1. MEETING MINUTES OF JANUARY 16, 2018 {STRATEGIC PLAN NO. 5, 11 RECOMMENDED ACTION.- Approve Minutes. 2. EXCUSED ABSENCES RECOMMENDED ACTION: Excuse absent Housing Authority Members. 3. QUARTERLY REPORT FOR HOUSING CHOICE VOUCHER PROGRAM OCTOBER 2017 — DECEMBER 2017 {STRATEGIC PLAN NO. 51 RECOMMENDED ACTION.- Receive and File 4. QUARTERLY REPORT OF CONTRACTS VALUED AT $25,000 OR LESS ENTERED INTO BY THE EXECUTIVE DIRECTOR {STRATEGIC PLAN NO. 4,11 RECOMMENDED ACTION. • Receive and File *** END OF CONSENT CALENDAR *** HOUSING AUTHORITY AGENDA 3 February 6, 2018 COMMENTS HOUSING AUTHORITY MEMBER COMMENTS AT THIS TIME Housing Authority members may comment on non -agenda matters and ask questions of or give directions to staff. NO action may be taken on non -agenda items unless authorized by law. ADJOURNMENT HOUSING AUTHORITY AGENDA 4 February 6, 2018 MINUTES OF THE REGULAR MEETING OF THE HOUSING AUTHORITY MEETING SANTA ANA, CALIFORNIA JANUARY 16, 2018 CALLED TO ORDER COUNCIL CHAMBER 22 CIVIC CENTER PLAZA 10:03 P.M. ATTENDANCE AUTHORITY MEMBERS Present: MIGUEL PULIDO, Chair MICHELE MARTINEZ, Chair Pro Tem P. DAVID BENAVIDES VICENTE SARMIENTO JOSE SOLORIO SAL TINAJERO JUAN VILLEGAS AUTHORITY MEMBERS Absent: NONE STAFF Present: RAUL GODINEZ, II, City Manager SONIA R. CARVALHO, City Attorney MARIA D. HUIZAR, Authority Secretary PUBLIC COMMENTS — None CONSENT CALENDAR ITEMS MOTION: Approve staff recommendation on Agenda Items 1 and 2. MOTION: Tinajero SECOND: Sarmiento VOTE: AYES: NOES: ABSTAIN: ABSENT: HOUSING AUTHORITY MINUTES Benavides, Martinez, Pulido, Sarmiento, Solorio, Tinajero Villegas (7) None (0) None (0) None (0) 1-1 1 JANUARY 16, 2018 1. MEETING MINUTES OF DECEMBER 16, 2017 {STRATEGIC PLAN NO. 5, 1 } MOTION: Approve Minutes. 2. EXCUSED ABSENCES — None *** END OF CONSENT CALENDAR *** BUSINESS CALENDAR ITEMS 3. HOUSING SUCCESSOR AGENCY FUNDS LOAN AGREEMENT WITH AMCAL MULTI -HOUSING, INC FOR $8,522,740 FOR THE FIRST STREET APARTMENTS PROJECT {STRATEGIC PLAN NO. 5, 3C} MOTION: 1. Authorize the City Manager, acting as the Executive Director of the Housing Authority of the City of Santa Ana, or his or her designee to execute a Loan Agreement with AMCAL Multi - Housing, Inc. for $8,522,740 in Housing Successor Agency Funds to create 69 units of affordable housing at 1440 East First Street in Santa Ana, subject to non -substantive changes approved by the City Manager and Authority General Counsel. 2. Authorize the City Manager, acting as the Executive Director of the Housing Authority of the City of Santa Ana, or his or her designee to execute a Subordination Agreement with Bank of America, N.A., for the Loan Agreement with AMCAL Multi - Housing, Inc., subject to non -substantive changes approved by the City Manager and Authority General Counsel. MOTION: Villegas SECOND: Solorio VOTE: AYES: Benavides, Sarmiento, Solorio, Tinajero Villegas (5) NOES: ABSTAIN: ABSENT Martinez, Pulido (2) None (0) None (0) HOUSING AUTHORITY MINUTES 2 JANUARY 16, 2018 1-2 COMMENTS 4. HOUSING AUTHORITY MEMBER COMMENTS — None ADJOURNED - 10:04 P.M. Maria D. Huizar, Recording Secretary HOUSING AUTHORITY MINUTES 1-3 JANUARY 16, 2018 This page intentionally left blank REQUEST FOR HOUSING AUTHORITY ACTION MEETING DATE: FEBRUARY 6, 2018 TITLE: QUARTERLY REPORT FOR HOUSING CHOICE VOUCHER PROGRAM OCTOBER 2017 — DECEMBER 2017 {STRATEGIC PLAN NO. 5} INTERIM EICTI (RECTOR RECOMMENDED ACTION Receive and file. RECORDING SECRETARY USE ONLY: APPROVED ❑ As Recommended ❑ As Amended CONTINUED TO COMMUNITY REDEVELOPMENT AND HOUSING COMMISSION ACTION At its regular meeting on January 24, 2018, by a vote of 7:0 (Frazier absent), the Community Redevelopment and Housing Commission approved the recommended action. DISCUSSION The October 2017 — December 2017 Quarterly Report for the Housing Choice Voucher (HCV) Program provides statistics for the day-to-day activities of the Santa Ana Housing Authority. The report is divided into three sections: Applicants, Participants, and Production. Applicants The Santa Ana Housing Authority accepted applications from July 1, 2015 through July 30, 2015 and received a total of 16,375 applications. A random lottery procedure was used and the Santa Ana Housing Authority accepted 5,000 of the 16,375 applications to establish a 2015 HGV Waiting List. Charts 1 and 2 depict the characteristics of those currently on the Waiting List. As of December, 2017 there are 4,313 applicants on the 2015 HCV Waiting List. Chart 1 illustrates the percentage of applicants on the 2015 HCV Waiting List who live or work in Santa Ana. These applicants are given a preference on the Waiting List together with U.S. Military Veterans. 3-1 1, Residency Preference Work in 5a nta Alla a�% Veteran 1% Live in Santa Ana 78% Quarterly Report for Housing Choice Voucher Program February 6, 2018 Page 2 Chart 2 illustrates the number of applicants by total household size. The majority of families on the Waiting List consist of only one or two members. 1,400 1,200 Over half of all applicants (2,316 of the 4,313 1,000 applicants or 54%) have one or two member 800 households and would qualify for a one -bedroom 600 voucher. The Santa Ana Housing Authority's occupancy policy is one bedroom for every two 400 family members. 200 0 Participants At the end of the reporting period, there were 2,520 households receiving rental assistance from the Housing Authority. Chart 3 illustrates participating families, sorted by number of family members. Over three-fourths (79%) of families receiving assistance have three or fewer members. Chart 4 illustrates the family type for program participants. Over half (67%) of participating households have elderly and/or disabled members. ["Other" consists of households that are non -elderly, non -disabled, with no minor children.] 3-2 2, Household Size 4 Per 9, 3 Persons 15% 3. Family Size 5 3 1 10 11 12+ 2 Persons 26% 4. Family Type Other Family 22% Elderly J 54% rsons Disabled 13% 1 Person 38% _.. 64 25 J.. M — 1 2 3 4 5 6 7 8 9 4 Per 9, 3 Persons 15% 3. Family Size 5 3 1 10 11 12+ 2 Persons 26% 4. Family Type Other Family 22% Elderly J 54% rsons Disabled 13% 1 Person 38% Quarterly Report for Housing Choice Voucher Program February 6, 2018 Page 3 5. Income as Percent of Median Below 80°% of Below 50%of Median,3% Median, 16% MOO, 4B,1.30%of Mediar, 78°% Participants' incomes come from a variety of sources, as illustrated in Chart 6. A total of 44% of participating families have income from employment. Chart 5 depicts participants by percentage of Orange County median income. As of 2017, the County's median income is $87,200 per year for a family of four. Approximately 78% of families on the program earn less than 30% of the median income, which is $31,300 per year for a family of four. Participating families pay a portion of their monthly rent based upon their income and the payment standard for their unit. The Housing Authority pays the difference between the tenant's portion and the contract rent. This payment is the Housing Assistance Payment (HAP). The average HAP for October through December was $987. Production HQS Inspections: At least once every two years, the Housing Authority must inspect each assisted -unit to ensure it meets HUD's Housing Quality Standards (HQS) in compliance with the federal regulations. From October to December a total of 337 inspections and re -inspections of our assisted -units were performed. Chart 7 illustrates the number of inspections performed monthly during the reporting period. 70% 6n0% 50% 40% 30% 20% 10% 0/0 3-3 160 140 120 100 80 60 40 20 0 6. Sources of Income 66% With any wages With any Welfare With any SS/SSI With any other income 1. HQS Inspections Quarterly Report for Housing Choice Voucher Program February 6, 2018 Page 4 Recertifications/Interims: 8. Re -exams & Interims Each year, the Housing Authority must re -certify iso every assisted -family to verify the family is still 300 eligible for assistance. In addition, when a 250 171 participant's income changes, an interim 200 124 128 examination must be performed. During the 150 reporting period, a total of 830 recertifications and1°0 interims were conducted. Chart 8 illustrates the 0 - number of recertifications and interims performed. October November December I Re -Exams interims Other Change of Unit: -- - These actions are completed when a family moves to a different rental unit. Nineteen change of unit actions were processed during the reporting period. New Admissions: This action is completed when a family is admitted to the HCV Program. Fourteen new admissions were processed during the reporting period. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Strategic Plan Goal # 5 - Community Health, Livability, Engagement & Sustainability. FISCAL IMPACT There is no fiscal impact associated with this action. y Judson Brown Housing Division Manager Community Development Agency 3-4 REQUEST FOR HOUSING AUTHORITY ACTION MEETING DATE: FEBRUARY 6, 2018 TITLE: QUARTERLY REPORT OF CONTRACTS VALUED AT $25,000 OR LESS ENTERED INTO BY THE EXECUTIVE DIRECTOR (STRATEGIC PLAN NO. 4, 1) INTERIM EXCqTIVE ECTOR RECOMMENDED ACTION Receive and file. DISCUSSION RECORDING SECRETARY USE ONLY: APPROVED ❑ As Recommended ❑ As Amended CONTINUED TO On October 6, 2008, the Housing Authority increased the Executive Director's authority to execute agreements to an amount not to exceed $25,000. Agreements valued at greater than $25,000 require approval by the Housing Authority Board. This is the same authority granted to the City Manager by the voters through a Charter Amendment in November 2006. The authority granted to the Executive Director requires the submission of a quarterly report to the Housing Authority at a public meeting on all such agreements. The report is required to include the names of each contractor and the amounts for each contract. There were no executed agreements during both quarters 1 and 2, July 1, 2017 — September 30, 2017 and October 1, 2017 — December 31, 2017. The quarterly report for both quarters 1 and 2 are included because the report for quarter 1 was not received and filed. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Strategic Plan Goal #4 Fiscal Sustainability, Objective #1 (Maintain a stable, efficient and transparent financial environment). FISCAL IMPACT There is no fiscal impact associated with this action. Judsof Brown Housing Division Manager Community Development Agency 4-1 This page intentionally left blank