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Home My WebLink About FULL AGENDA_2018-11-20 (2)HOUSING AUTHORITY SPECIAL MEETING AGENDA NOVEMBER 20, 2018 CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:45 p.m. (Immediately following the City Council Closed Session Meeting) Vicente Sarmiento Authority Member - Ward 1 V S armiento (nth s anta-an a. org Jose Solorio Authority Member - Ward 3 TSolorioa Santa-ana.org Juan Villegas Authority Member - Ward 5 JVillegas e,santa-ana.org Miguel A. Pulido Chairperson Authority Member telephone: 714,647-6900 Agenda item inquiries: 714-647-6520 Michele Martinez Vice -Chairperson - Ward 2 MiMartinezks anta-ana.org P. David Benavides Authority= Member - Ward 4 DBenavidesna santa-ana.org Sal Tinajero Authority Member — Ward 6 STinaj erokSanta-ana.org Sonia R. Carvalho Steven A Mendoza Marla D. Huizar Authority General Counsel Executive Director Recording Secretary Basic Housing Authority Meeting Information NOTE. Ifyou need special assistance toparticipatein this Councilmeeting, please contactMichael Ortiz, City / ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City enough time tomakereasona ble arrangements fora ccessibility to this meeting. [Americans with Disabilities Act, Title II, 28 CFR 35.102] Five -Year Strategic Plan (2014-2019) Detailed information at: htti)://www.santa-ana.org/strategic-planning/ Vision, Mission and Guiding Principles - The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The vision, mission and guiding principles (values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow. Vision - The dynamic center of Orange County which is acclaimed for our: -Investment in youth -Safe and healthy community -Neighborhood pride -Thriving economic climate -Enriched and diverse culture -Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents." Guiding Principles -Collaboration -Efficiency -Equity -Excellence -Fiscal Responsibility -Innovation -Transparency Strategic Plan Goals/Objectives/Strategies: Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. A copy of the City's Code can be found on the Clerk of the Council's webpage. The following are the core values expressed: Integrity - Honesty • Responsibility • Fairness • Accountability • Respect • Efficiency Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the Authority. The Authority is not limited in any way by the "Recommended Action" and may take any action which the Authority deems to be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda. Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the Housing Authority and any other legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE CHAIR. When speaking, all persons addressing the Legislative Body shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the Housing Authority and will be enacted by one motion without discussion unless a member of the Authority "pulls" an item(s) from the consent calendar for a separate vote. Senate Bill 343_- As required by Senate Bill 343, any non -confidential writings or documents provided to a majority of the Housing Authority members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal business hours. Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are available for public inspection during regular business hours, 8:00 a.m. — 5:00 p.m., Monday through Thursday and alternate Fridays. The Clerk's office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714) 647-6520. Authority meeting agendas, staff reports, and Minutes are available the Friday before an Authority meeting at the following website address: www.santa- ana.org Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City's cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting. HOUSING AUTHORITY 2 NOVEMBER 20, 2018 CITY OF SANTA ANA HOUSING AUTHORITY SPECIAL MEETING NOVEMBER 20, 2018 CALL TO ORDER CHAIRPERSON PULIDO HOUSING AUTHORITY BOARD MEMBERS BENAVIDES, MARTINEZ, SARMIENTO SOLORIO, TINAJERO, VILLEGAS Executive Director, Authority General Counsel, Recording Secretary PUBLIC COMMENT ON AGENDA ITEMS AND ITEMS OF PUBLIC INTEREST (Refer to page 2 "Public Input" for description.) CONSENT CALENDAR RECOMMENDED ACTION Approve staff recommendation on Consent Calendar Items: 1 through 3. 1. REGULAR MEETING MINUTES OF OCTOBER 2, 2018 {STRATEGIC PLAN NO. 5, 11 2. 9 RECOMMENDEDACTION.• Approve Minutes. EXCUSED ABSENCES RECOMMENDEDACTION.• Excuse absent Housing Authority Member(s). QUARTERLY REPORT FOR HOUSING CHOICE VOUCHER PROGRAM JULY 2018 — SEPTEMBER 2018 {STRATEGIC PLAN NO. 51 RECOMMENDEDACTION.• Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of July 2018 — September 2018. *** END OF CONSENT CALENDAR *** HOUSING AUTHORITY 3 NOVEMBER 20, 2018 BUSINESS CALENDAR JOINT SESSION OF THE CITY COUNCIL AND THE HOUSING AUTHORITY AGENCY 4. APPROVE COMMITMENT TO RESUBORDINATE THE EXISTING AFFORDABLE HOUSING LOANS FOR THE CORNERSTONE APARTMENTS TO $8,700,000 IN DEBT TO FUND REHABILITATION COSTS {STRATEGIC PLAN NO. 4,51 RECOMMENDEDACTION.• Authorize the City Manager and Executive Director of the Housing Authority to execute a commitment letter to: Resubordinate the current affordable housing loans for the Cornerstone Apartments at 805 - 904 South Minnie Street, Santa Ana, California to tax-exempt multifamily bonds (Bonds) in an amount not to exceed $8,700,000. The Bond funds will be used to substantially rehabilitate the Project. 2. Authorize the City Manager and Executive Director of the Housing Authority to execute the necessary documents to level all rents onsite at the 50% TCAC rents instead of the existing Health and Safety Code rents. *** END OF BUSINESS CALENDAR *** COMMENTS HOUSING AUTHORITY MEMBER COMMENTS AT THIS TIME Housing Authority members may comment on non -agenda matters and ask questions of or give directions to staff. NO action may be taken on non -agenda items unless authorized by law. ADJOURNMENT HOUSING AUTHORITY 4 NOVEMBER 20, 2018 MINUTES OF THE SPECIAL MEETING OF THE HOUSING AUTHORITY AGENCY SANTA ANA, CALIFORNIA OCTOBER 2, 2018 CALLED TO ORDER COUNCIL CHAMBER 22 CIVIC CENTER PLAZA SANTA ANA, CA 7:18 P.M. ATTENDANCE AUTHORITY MEMBERS Present: MIGUEL PULIDO MICHELE MARTINEZ, Chair Pro Tem P. DAVID BENAVIDES JOSE SOLORIO SAL TINAJERO JUAN VILLEGAS PUBLIC COMMENT-- None AUTHORITY MEMBERS Absent: VICENTE SARMIENTO STAFF Present: RAUL GODINEZ, II, City Manager SONIA R. CARVALHO, City Attorney MARIA D. HUIZAR, Authority Secretary CONSENT CALENDAR ITEMS MOTION: Approve staff recommendation on Consent Calendar Items: 1 through 2 and Business Calendar Item 3. MOTION: Villegas SECOND: Benavides VOTE: AYES: Benavides, Martinez, Pulido, Solorio, Tinajero, Villegas (6) NOES: None (0) ABSTAIN: None (0) ABSENT: Sarmiento (1) HOUSING AUTHORITY MINUTES 1 OCTOBER 2, 2018 1-1 1. MEETING MINUTES OF SEPTEMBER 4, 2018 {STRATEGIC PLAN NO. 5, 11 MOTION: Approve Minutes. 2. EXCUSED ABSENCES MOTION: Excuse Housing Authority Member Sarmiento from said meeting. *** END OF CONSENT CALENDAR *** BUSINESS CALENDAR 3. APPROVE AN AGREEMENT WITH YARDI SYSTEMS, INC. FOR HOUSING AUTHORITY SOFTWARE {STRATEGIC PLAN NO. 4, 11 MOTION: Authorize the Housing Authority Executive Director to execute an agreement with Yardi Systems, Inc. in an amount not to exceed $60,000 for a one-year term beginning October 2, 2018 through September 30, 2019, subject to non -substantive changes approved by the Executive Director and Authority General Counsel. *** END OF BUSINESS CALENDAR *** COMMENTS 4. HOUSING AUTHORITY MEMBER COMMENTS — None. ADJOURNMENT — 7:18 P.M. Maria Huizar, Recording Secretary HOUSING AUTHORITY MINUTES 2 OCTOBER 2, 2018 1-2 REQUEST FOR HOUSING AUTHORITY ACTION MEETING DATE: NOVEMBER 20, 2018 TITLE:: QUARTERLY REPORT FOR HOUSING CHOICE VOUCHER PROGRAM JULY 2018 — SEPTEMBER 2018 (STRATEGIC PLAN NO. 5) EXECUTIVE DIRECTOR RECOMMENDED ACTION RECORDING SECRETARY USE ONLY: APPROVED ❑ As Recommended ❑ As Amended CONTINUED TO Receive and file the Quarterly Report for the Housing Choice Voucher Program for the period of July 2018 — September 2018. COMMUNITY REDEVELOPMENT AND HOUSING COMMISSION ACTION At its regular meeting on October 24, 2018, by a vote of 8:0, the Community Redevelopment and Housing Commission approved the recommended action. DISCUSSION The July 2018 — September 2018 Quarterly Report for the Housing Choice Voucher (HCV) Program provides statistics for the day-to-day activities of the Santa Ana Housing Authority. The report is divided into three sections; Applicants, Participants, and Production. Applicants The Santa Ana Housing Authority accepted applications from July 1, 2015 through July 30, 2015 and received a total of 16,375 applications. A random lottery procedure was used and the Santa Ana Housing Authority accepted 5,000 of the 16,375 applications to establish a 2015 HCV Waiting List. Charts 1 and 2 depict the characteristics of those currently on the Waiting List. As of September, 2018 there are 2,905 applicants on the 2015 HCV Waiting List. Chart 1 illustrates the percentage of applicants on the 2015 HCV Waiting List who live or work in Santa Ana. These applicants are given a preference on the Waiting List together with U.S. Military Veterans. 3-1 1. Residency Preference Work i n Sa nta Uii2N'l- Veteran 1% Live in Santa 1% Ana 78% Quarterly Report for Housing Choice Voucher Program November 20, 2018 Page 2 Chart 2 illustrates the number of applicants by total household size. The majority of applicants on the Waiting List consist of only one or two household members. Over half of all applicants (1,545 of the 2,905 applicants or 54%) have one or two member households and would qualify for a one -bedroom voucher. The Santa Ana Housing Authority's occupancy policy is one bedroom for every two family members. Participants At the end of the reporting period, there were 2,563 households receiving rental assistance from the Housing Authority. Chart 3 illustrates participating families, sorted by number of family members. Over three-fourths (79%) of families receiving assistance have three or fewer members. Chart 4 illustrates the family type for program participants. Over half (66%) of participating households have elderly and/or disabled members. ["Other" consists of households that are non -elderly, non -disabled, with no minor children.] 3-2 900 800 767 778 700 600 500 400 300 20a 112 -- - - 100 36 8 — ,�--r- 0 _ — 1 2 3 4 5 6 7 8 9 10 11 12+ 3. Family Size _ _ 7 Ppmnnc 2. Household Size 3 2 Persons 26% rsons �a 4. Family Type Other Family 13%_—_ 21% Disabled 12% Elderly 54% 1 Person 38% Quarterly Report for Housing Choice Voucher Program November 20, 2018 Page 3 5. Income as Percent of Median Below 80% 01-1 M Below Sa%ofedian, 3% Median, 16% 14WO04�sel. 30% of Median, 78% Chart 5 depicts participants by percentage of Orange County median income. As of 2018, the County's median income is $87,450 per year for a family of four. Approximately 78% of families on the program earn less than 30% of the median income, which is $32,800 per year for a family of four. Participants' incomes come from a variety of sources, as illustrated in Chart 6. A total of 43% of participating families have income 70% from employment. Participating families pay a portion of their monthly rent based upon their income and the payment standard for their unit. The Housing Authority pays the difference between the tenant's portion and the contract rent. This payment is the Housing Assistance Payment (HAP). The average HAP for July through September was $1,022. Production HQS Inspections: At least once every two years, the Housing Authority must inspect each assisted -unit to ensure it meets HUD's Housing Quality Standards (HQS) in compliance with the federal regulations. From July to September a total of 370 inspections and re -inspections of our assisted -units were performed. Chart 7 illustrates the number of inspections performed monthly during the reporting period. 60% 50% 40% 30% 20% sa% 0% 135 130 125 120 115 110 105 3-3 6. Sources of Income 66% With any wages With any Welfare With anySSJSSI With any other income July August 5eptembef Quarterly Report for Housing Choice Voucher Program November 20, 2018 Page 4 Recertifications I Interims: 400 Each year, the Housing Authority must re -certify 350 every assisted -family to verify the family is stili 340 - eligible for assistance. In addition, when a 250 s> participant's income changes, an interim 200 examination must be performed. During the 150 reporting period, a total of 833 recertifications and IN interims were conducted. Chart 8 illustrates the so number of recertifications and interims performed. ° July 8. Re -exams & Interims Aigwst September Other Change of Unit: ■ R2 -Exams Interims These actions are completed when a family moves to a different rental unit. Eleven change of unit actions were processed during the reporting period. New Admissions: This action is completed when a family is admitted to the HGV Program. Sixty-two new admissions were processed during the reporting period. End of Participation: This action is completed when the family is no longer interested in participating in the program, the family becomes deceased, the family is no longer eligible for the program, or the family is terminated from the program due to program violations. Twenty-nine end of participations were processed during the reported period. Data is not readily available on the cause of each termination. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Strategic Plan Goal # 5 - Community Health, Livability, Engagement & Sustainability. FISCAL IMPACT There is no fiscal impact associated with this action. 19�11_ Ju son Brown Housing Division Manager Community Development Agency 3-4 HOUSING AUTHORITY ITEM #4 ITEM IS A JOINT CITY COUNCIL / HOUSING AUTHORITY ITEM PLEASE REFER TO AGENDA ITEM 80A IN THE CITY COUNCIL PACKET FOR STAFF REPORT This page intentionally left blank