HomeMy WebLinkAbout60B - SECURITY GUARD SVCSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MAY 07, 2019
TITLE:
APPROVE SECOND AMENDMENT TO THE
AGREEMENT WITH ALLIED UNIVERSAL
SECURITY SERVICES FOR UNARMED
SECURITY GUARD SERVICES AND
INCREASE CONTRACT AMOUNT BY
$53,428 TO PROVIDE SERVICES AT THE
SANTA ANA WORK CENTER
{STRATEGIC PLAN NO. 6, 1C}
eeTIVIR MT I "M
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
• T9 _ g
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
a.
F
CONTINUED TO MAY 21 2019
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute a second amendment to the
agreement with Allied Universal Security Services to increase the contractual amount by a total of
$53,428 not to exceed a total annual compensation of $1,225,215 to perform unarmed security
guard services at various City locations, for a three-year period beginning June 1, 2017, and
expiring May 31, 2020, subject to non -substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
The Santa Ana WORK Center (SAWC) provides job search assistance and career counseling
resources to the public and is in need of security guard services. Job seekers make use of a public
computer lab, workshops and job fairs. Attendance averages about 150 visits per day, with
significant increases when job fairs are hosted. Security guard services are needed to assist in the
enforcement of SAWC Center code of conduct, policies and procedures, ensure that patrons are
directed to appropriate areas as needed during public events, and deter any acts that interfere or
disrupt SAWC activities.
To provide security guard services at the SAWC, staff recommends amending the City's current
Agreement to Provide Security Guard Services with U.S. Security Associates that was procured
through a formal and competitive Request for Proposal process. On May 16, 2017, City Council
entered into an agreement with U.S. Security Associates in the amount of $1,154,532 to provide
unarmed security guard services for various City facilities through May 31, 2020. A First
Amendment was approved by City Council on December 19, 2017 to increase the existing contract
contingency fee by $17,255 to provide temporary security services at an additional site.
h'
o. 1
Agreement Amendment with Allied Universal Security Services
May 7, 2019
Page 2
The City locations currently covered by the agreement include:
City Hall
Santa Ana Regional Transportation Center
Ross Annex Corridor to Su erblock
Santa Ana Police Department
Santa Ana Public Library
Santa Ana Zoo at Prentice Park
OC Courthouse Library Parking Structure
Santa Ana Court Yard
Santa Ana Senior Center
Centennial Park
Newho a Branch Library
625 S. Cypress Avenue
Staff recommends increasing the contingency by $53,428 to expand the scope of services to
include the SAWC. Additionally, the amendment would reflect the change of the contractor's name
to Universal Protection Services, LP, dba Allied Universal Security Services due to the Allied
Universal Security Associates purchase and merger with U. S. Security Associates in October,
2018.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 Community Facilities &
Infrastructure, Objective #1 (Establish and maintain a Community Investment Plan for all City
assets), Strategy C (Invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard).
FISCAL IMPACT
Under the Workforce Innovation and Opportunity Act (WIOA), local workforce boards, with the
agreement of the local elected body, are responsible for developing a Memorandum of
Understanding (MOU) with each of the America's Jobs Center of California (AJCC) partners to
identify shared services, resources, and share in the operational costs of the WORK Center. The
City, as the lead agency, entered into the master lease agreement for the office space at 801 W.
Civic Center Drive on October 3, 2017. Additionally, in FY 2017-18, the WORK Center paid all the
initial infrastructure costs necessary to prepare the new center for occupancy.
This second amendment will provide security guard services to this location for approximately
thirteen months in an amount not to exceed $53,428. The WORK Center will pay Allied Universal
Security Services directly and the AJCC partner organizations will provide reimbursements for their
share of the cost.
The FY 2018-19 amount of $7,451 is budgeted and available in the Workforce Innovation
Opportunity Act (WIOA) grant, Contract Services account (no. 12318751-62300). Funds for future
fiscal years will be included in each respective fiscal year budget to be approved by City Council
on an annual basis.
Account
Account Description
FY 18-19
FY 19-20
Total
12318751-62300
Contract Services
$ 7,451
$ 45,977
$ 53,428
�. 1
Agreement Amendment with Allied Universal Security Services
May 7, 2019
Page 3
The table below reflects the estimated reimbursement amounts for the security guard costs from
the County of Orange Social Services Agency (SSA), SER — Jobs for Progress, Inc. (SER), State
of California Department of Rehabilitation (DOR), State of California Employment Development
Department (EDD) and the Santa Ana Housing Authority (HA) for the duration of the amended
agreement. The partner organizations will be invoiced for their share of the AJCC monthly security
guard costs and the funds will be deposited upon receipt into the WIOA grant, Contract Services
account (no. 12318751-62300).
Organization
Percentage
FY 18-19
FY 19-20
Total
EDD
43.58%
$ 3,247
$ 20,037
$ 23,284
SSA
6.17%
258
2,837
3,095
DOR
1.13%
84
520
604
SER
2.27%
169
1,042
1,211
HA
1.13%
84
520
604
Total
54.28%
$ 3,842
$ 24,956
$ 28,798
Funds in the amount of $84 for the Housing Authority's share of the monthly security costs for
expenditure in FY 2018-19 are available in the following Housing Authority Voucher Ad min account,
and funds for future fiscal years will be included in each respective fiscal year budget to be
approved on an annual basis:
Account
Account Description FY 18-19
FY 19-20
Total
14018760-62300
Contract Services $ 84
$ 520
$604
The amounts may be subject to change upon execution of amendments to the Memorandum of
Understanding with the partners.
Steven A. Mendoza
Executive Director
Community Development Agency
Exhibit: 1. Second Amendment
APPROVED AS TO FUNDS AND ACCOUNT:
Kathryn Downs, CPA
Executive Director
Finance and Management Services Agency
o. 1
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EXHIBIT 1
SECOND AMENDMENT TO AGREEMENT TO
PROVIDE SECURITY GUARD SERVICES
THIS SECOND AMENDMENT TO AGREEMENT is made and entered into this 7a' day
of May, 2019, by and between Universal Protection Service, LP, dba Allied Universal_ Security
Serv_ices;,a California limited partnership ("Contractor"), and the City of Santa Ana, a charter
cityand municipal corporation, organized and existing under the Constitution and laws of the
State of California ("City").
RECITALS
A. The City and Contractor entered into an Agreement to Provide Security Guard
Services, No. A-2017-130, dated May 16, 2017, for Contractor to provide
unarmed security guard services for various City facilities ("Agreement").
B. Thereafter, the City and Contractor entered into a First Amendment to Agreement
to Provide Security Guard Services with U.S. Security Associates, No. A-2017-
351, to provide additional funding to the contingency amount to provide for
additional temporary services under said Agreement.
C. In accordance with the terms and conditions of said Agreement, the Parties wish
to amend said Agreement to expand tlie scope of services to include the City of
Santa Ana Work Center and increase total compensation of said Agreement.
D. In accordance with the terms and conditions of said Agreement, the Parties also
wish to amend said Agreement to reflect the change of Contractor's name from
U.S. Security Associates 4o Universal Protection Service, LP, dba Allied
Universal Security Services, after Allied Universal Security Associates purchased
and merged with U.S. Security Associates.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions of said Agreement, except as herein modified, the parties agree as follows:
Section 1, SCOPE OF SERVICES, shall be amended to add the Santa Ana Work
Center to the list of City facilities receiving unarmed security services. The
specific scope of services for the Santa Ana Work Center is attached herewith as
Exhibit A and incorporated herein by reference, which shall be an addendum to
the original Exhibit B to said Agreement.
2. Section 2, COMPENSATION, subsection (a), shall be amended to increase the
compensation by an additional $53,427.85, to cover the additional services at the
Santa Ana Work Center through May -31, 2020, such that the total sum to be
expended under said Agreement shall not exceed $1,225;214.85 during the term
of said Agreement. A revised and updated version of Contractor's Certification
and Proposal Item Pricing is attached herewith as Exhibit B and incorporated
herein by reference, which shall replace Exhibit C to said Agreement.
Page 1 of 4
60B-5
::cum
3. All references to "U.S. Security Associates" shall be changed to 'Universal
Protection Service, LP, dba Allied Universal Security Services".
4. Except as hereinabove modified, all terms and conditions of said Agreement shall
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to
Agreement the date and year first above written.
CITY OF SANTA ANA
ATTEST:
NORMA MITRE
Acting Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City /Attorney
BY:
I
RyallHodge
Assistit City Attomey
FOR APPROVAL:
STEVEN A. MENDOZA
Executive Director
Community Development Agency
Kristine Ridge, City Manager
ALLIED UNIVERSAL SECURITY
SERVICES:
STEVEN C+as�1
-General-Manage, Q��.D�,�
Page 2 of 4
EXHIBIT 1
Santa Ana Work Center Scope of Services
Page 3 of 4
60B-7
EXHIBIT 1
EXHIBIT A
THE SANTA ANA WORK CENTER
The Santa Ana WORK Center is located at 801 W. Civic Center Drive Ste. 200, Santa Ana CA
92701. The WORK Center combines resources from various agencies to provide integrated job and
workforce development services, including job search assistance, employee referrals and
placement, unemployment insurance filing, and career counseling for adults and youth. The WORK
Center suite averages 150 client visits per day. The hours of operation are from 8:00 AM to 5: 00
PM Monday thru Friday. Workshops in both English and Spanish (for limited English speaking
adults) take place several times a week. Periodically job fairs are conducted. Attendance at job fairs
averages between 20 to 60 people.
L; jSCOPE
1. Roving patrol of building interior, include —but not limited to the following tasks:
-Ensure that meeting rooms are locked when not in use,
-Watch for drug activity, vandalism and graffiti, weapons, alcohol, open food containers and other
acts that interfere with or disrupt WORK Center activities
-Hourly inspection of public restrooms.
-Ensure that all patrons exit the WORK Center as closing time approaches
2. Complete incident and daily operating reports. Provide WORK Center Management copies of
reports on a weekly basis
3. Complete electronic reports for incidents in which he/ she is directly involved; take pictures, as
needed.
4. Notify Santa Ana Police Department if police intervention is required.
5. Respond, as necessary, to other life safety duties as identified in post orders and standard
operating procedures.
6. Direct patrons to areas within the WORK Center as needed.
7. Enforce the WORK Center's Rules of Conduct.
8. Escort employees, as needed, to parking locations.
9. Required guard qualifications:
-Demonstrated ability to handle and resolve conflicts in an effective manner
-Demonstrated judgment in emergency situations
-Experience working with people with behavioral/mental health issues and/or criminal
background
-Physical dexterity; ability to act with urgency in an emergency situation without detaining or
striking the offender.
EXHIBIT 1
Shift Coverage: I Security Guard
Sam to Spm Monday through Friday
holiday Coverage: ;No security. guard -coverage is required on these holidays,
11. RESPONSIBILITY OF CONTRACTOR
The Contractor is to provide one security guard in standard tall uniform at the secured sou$ gate
entrance to the Police Department.' Provide a post management system that inoludes' efficient
mechanisms for tour.verifivatiory dsily'aetivity teports (OARS), and incidetlt raifu'rting (Ili).
AS -NEEDED SECURITY FOR CITY LOCATIONS
Contractor must provide for the possibility of providing immediate security guard coverage and
related equipment at any location in the City. Security guard services include immediate security
guard coverage due to a security breach at City Hall, special meetings, any of approximately 15
local paras clubhouses and community centers, City parldng structures, a community learning
center, or other City location. Coverage must be provided within one hour for the duration of the
period outlined.
EXHIBIT 1
Contractor's Certification and Proposal Item Pricing
Page 4 of 4
60B-10
EXHIBIT 1
EXHIBIT B
CITY OF SANTA ANA
REQUEST FOR PROPOSALS FOR UNARMED SECURITY GUARD SERVICES
. AT VARIOUS CITY FACILITIES
PROPOSER'S CERTIFICATION and PROPOSAL ITEM PRICING
Certification - I certify that I have read, understand and agree to the terms and conditions of this
Request for Proposals. I have examined the Scope of Services (Exhibit A) and am familiar with
the scope of work locations. I am familiar with all the existing conditions and limitation that may
impact work requests. I understand and agree that I am responsible for reporting any errors,
omissions or discrepancies to the City for clarification prior to the submission of my proposal.
Proposal Item Price - Pricing shall be based on a total monthly cost for services described in
Exhibit A. Fee must be inclusive of all costs, including but not limited to, direct and indirect costs
for labor, overhead, equipment and incidental supplies, holidays, etc.
Pricing Sheet per Location
LINE
DESCRIPTION
QUANTITY
UNIT
UNIT
QUANTITY
UNIT
PRICE
TOTAL
ANNUAL
PRICE
1
Santa Ana Regional
Trans ortation Center
1
Month
12
$21,678.41
$260,140.92
$----------Hourly Rate- Guard (For additional hours if requested) $23.71
$-----------Hourly Rate- Supervisor (For additional hours if requested) $25.48
2
1 City Hall
I 1
I Month
1 12
$31,169.75
$374 037.00
$-----------Hourly Rate- Guard (For additional hours if requested) $23.71
$-----------Hourly Rate- Supervisor (For additional hours if requested) $25.48
3
Corporate Yard
1
Month
12
10,502.79
$126 033.48
$----------Hourly Rate- Guard (For additional hours if requested) $23.71
$-----------Hourly Rate- Supervisor (For additional hours if requested) $25.48
60B-11
-cu:3M
4 Zoo at Prentice Park 1 byonth y2 � 51025 24 $12,302.88
$--------Hourly Rate- Guard (For additional hours if requested) $23.71
$----------Hourly Rate- Supervisor (For additional hours if requested) $25.48
5 1 Central Library 1 Month 12 $20,217.6
$242,611.16
$---- ----- Hourly Rate- Guard (For additional hours ifrequested) $23.71
$-----------Hourly Rate- Supervisor (For additional hours ifrequested) $25.48
6
Newhape Branch
Month�
12
52,047.15
524,565.80
Library
$---------Hourly Rate- Guard (For additional hours if requested) $23.71
5 -------Hourly Rate- Supervisor (For additional hours if requested) $25.48
7 1
Centennial Park
1
Month
12
$1,780.13
$2136156
$----------Hourly Rate- Guard (For additional hours if requested) $23.71
$•-------Hourly Rate- Supervisor (For additional hours if requested) —$25.48—
a Birch Park _ 1 Month 12 $1 780.13
$21,361.56
$-------Hourly Rate- Guard (For additional hours if requested) $23.71
$-------Hourly Rate- Supervisor (For additional Thours if requested) $25.48
9 nta Ana Police I Month 12TII,111.733'a
$49,316.76
De artment
$---------Hourly Rate- Guard (For additional hours if requested) $23.71
$--•------Hourly Rate- Supervisor (For additional hours if requested) $25.48
10 Santa Ana WORK 1 Month 12 $4109.73
Center � � f
$50156.76
$-----------Hourly Rate- Guard (For additional hours if requested) $23.71
$-----------Hourly Rate- Supervisor (For additional— hours if requested) $25,48--
Total Contract Amount (Add Lines thru 9): $1,181,887.00
60'-12
Universa Protection Service, LP
dint Allied Universal Security Aervices
LEGAL NAME OF COMPANY
1551 N. Tustin Avenue, Suite 650, Santa Ana, CA 92705
BUSINESS ADDRESS
EXHIBIT 1
ph: 714.619-9700 fax: 714.619.9701
PHONE AND FAX NUMBERS
Steve Ciaton Regional President
PRINTED NAME UTHOR=D ANENT TITLE
steve.claton aus.co_m
SIGNATURE OF AAGENT DATE E-MAIL ADDRESS
334973846CA PPO 14417
CON
_ _.._............ _.—__._...__...._......._...._._..._........_.._.__.._C-...-._T_._RA—A_C...T....OR LICE---__.._N..SE_--........
FEDERAL ID NUMBER
NUMBER
60B-13
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