HomeMy WebLinkAbout22A - STAKE BED DUMP TRUCK PURCHREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 4, 2019
TITLE:
AWARD PURCHASE ORDER IN THE
AMOUNT OF $204,850 TO TRANSWEST
TRUCK CENTER, LLC, FOR TWO STAKE
BED DUMP TRUCKS
(SPECIFICATION NO. 19-041)
(STRATEGIC PLAN NO. 6,2)
CITY MINAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on ls' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize one-time purchase and payment of purchase order to Transwest Truck Center, LLC, for
the procurement of two stake bed dump trucks in the amount of $194,850, plus a contingency of
$10,000, for a total amount not to exceed $204,850 from the Sanitation Fund, subject to non -
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Public Works Agency Fleet Services Division is responsible for the acquisition, maintenance,
repair, and replacement of vehicles, trucks, and maintenance equipment. The Public Works
Maintenance Services Division is in need of two new stake bed dump trucks (vehicles) to replace
the existing aging fleet of work trucks. The vehicles are utilized daily to move heavy equipment,
tree trunks, heavy debris and rubbish. In addition, the vehicles are deployed as part of the City's
response to storm and/or related flooding. Due to their heavy use and age, these trucks are now
unreliable and very expensive to repair.
Truck replacement will result in annualized costs savings and reliable equipment which will improve
the City's responsiveness and public service needs. Additionally, these vehicles will be fueled with
liquefied petroleum gas (LPG) — also referred to as propane — instead of traditional gasoline, which
is in alignment with the City's efforts to purchase alternative fuel vehicles to create an
environmentally responsible City fleet.
The Notice Inviting Bids was advertised on April 9, 2019, on the City's online bid management and
publication system. A summary of the bid invitation and bids received is as follows:
308 Vendors were notified
4 Santa Ana vendors were notified
22 Vendors downloaded the bid packet
1 Bid received
0 Bids received from Santa Ana vendors
22A-1
Award Purchase'Order for Stake Bed Dump Body Trucks
June 4, 2019
Page 2
The bid was opened on May 7, 2019, and evaluated. The bid submitted from Transwest Truck
Center, LLC, is responsive to the specifications and meets the City's requirements. To allow for
unanticipated commodity surcharges due to the volatility of the existing metals market, a $10,000
contingency has been included in the award amount.
Outreach Efforts
The Purchasing Division advertised the project on the City's online bid management and
publication system which directly notified four Santa Ana vendors. None of the Santa Ana vendors
submitted bid packets for consideration.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
The total cost to purchase two stake bed dump trucks is $204,850. Funds in the amount of
$102,425 are available for expenditure in FY 2018-19 as follows:
Fiscal Year
Accounting Unit-
Fund
Accounting Unit, Account
Amount
Account#
Description
Description
FYI 8-19
06817641-66400
Sanitation Fund
Pub Wks -Roadway
$102,425
June
Cleaning, Machinery &
Equipment
FYI 8-19
06817643-66400
Sanitation Fund
Pub Wks -Street Trees,
$102,425
June
I Machinery & Equipment
TOTAL CONTRACT AMOUNT:
$204,850
APPROVED AS TO FUNDS AND ACCOUNTS:
Fuad S. Sweiss, PE, PLS Kathryn Dowris, CPA 4"es 0-7
Executive Director Executive Director
Public Works Agency Finance and Management Services Agency
FSS/PG/SM
22A-2