HomeMy WebLinkAbout22A - SPEC OFFICE FURNITUREREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 2, 2019
TITLE:
AWARD A PURCHASE ORDER IN THE
AMOUNT OF $86,400 TO UNITED
INTERIORS FOR OFFICE WORKSTATION
FURNITURE AND INSTALLATION
(SPECIFICATION NO. 19-044)
(STRATEGIC PLAN NO. 7,5)
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
4_4, FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Authorize a one-time purchase and payment of purchase order to United Interiors for office
workstation furniture and installation services in the amount of $66,400, plus a contingency of
$20,000, for a total amount not to exceed $86,400 in the Water Meter Services fund, subject to
non -substantive changes approved by the City Manager and City Attorney.
The Public Works Agency Water Resources has begun implementation of a reorganization plan.
As of FY 2018-19, the Water Quality Section hired three full-time staff to focus on compliance with
regulations and monitoring schedules established by the California Department of Public Health.
Additionally, staff has been allocated to concentrate on lead sampling in public K-12 schools in the
City's service area, expand the cross -connection program, and promote water use efficiency
through community outreach.
As a result of the reorganization and new staff, the Water Resources Division has a need to provide
adequate office and workspace areas. The plans include reconfiguring the existing City Yard Public
Works Meter Shop (Room #140), which involves redesigning approximately 1,725 square feet to
accommodate 8 new cubicle workstations, meeting space, a meter testing area, and storage space.
The proposed furniture is consistent in the manufacturer, style, and configuration of existing City
Yard workspaces.
Santa Ana Ordinance No. NS-2312 authorizes the City to purchase against contracts from any
public agency utilizing a competitive bid process. United Interiors is an authorized Kimball Office
Furniture Dealer offering the National Intergovernmental Purchasing Alliance (National IPA)
cooperative contract for workstation furniture. The National IPA contract was awarded as a result
of open, competitive bidding, and meets the City's requirements.
22A-1
Award a Purchase Order for Office Workstation Furniture and Installation
July 2, 2019
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #7 - Team Santa Ana, Objective #1
(establish a culture of customer service and community engagement as the organization's primary
focus) and Objective #5 (create a culture of innovation and efficiency within the organization).
FISCAL IMPACT
Funds in the amount of $86,400 are budgeted for in the FY 2019-20 in the Public Works Water
Meter Services account (No. 06017646-63001) as follows:
Fiscal
Accounting Unit
Fund
Accounting Unit, Account
Amount
Year
— Account #
Description
Description
FY 19-20
06017646-63001
Water
Water Meter Services —
$86,400
Fund
Miscellaneous Operating
Expenses
TOTAL AMOUNT:
$86,400
APPROVED AS TO FUNDS AND ACCOUNTS:
Fuad S. weiss, PE, PLS Kath'ryn Down , CPA
Executiv Director a-i Executive Director
Public W ks Agency Finance and Management Services Agency
FSS/NS/EG/KR
22A-2