HomeMy WebLinkAbout22C - SPEC SUNDRY FOOD AND PAPER GOODSREQUEST FOR
COUNCIL ACTION
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JULY 2, 2019
TITLE:
AWARD A THREE-YEAR BLANKET
ORDER CONTRACT TO SMART & FINAL
STORES LLC FOR SUNDRY FOOD AND
PAPER GOODS IN THE AMOUNT OF
$45,000 ANNUALLY
(SPECIFICATION NO. 19-046)
(STRATEGIC PLAN NO. 2, 2; 5,4)
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 15'Reading
❑ Ordinance on 2"dReading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Award a blanket order contract to Smart & Final Stores LLC for sundry food and paper goods for a
three-year period expiring June 1, 2022, with provisions for two one-year renewals exercisable by
the City Manager, in an annual amount of $45,000, for a total amount not to exceed $225,000 if
renewal options are exercised, subject to non -substantive changes approved by the City Manager
and City Attorney.
DISCUSSION
Various City agencies purchase snacks, refreshments, and other various food -related items to
provide to participants during City -sponsored events. In addition, a variety of supplies and food
items are provided at community events including but not limited to: presentations, workshops,
meetings, trainings, programs, and grand openings. These items are generally needed in an
expeditious manner.
This is a partial list of activities by City agency that will utilize the proposed Smart & Final contract:
Agency
Activity
Community Development
Agency
Community Redevelopment Housing Commission meetings, Arts & Culture Commission
meetings and Workforce Development Board meetings
Parks, Recreation & Community
Services Agency
Summer Camp, After School Adventures, Project PRIDE and Senior Social Activities
Planning & Building Agency
Com-Link meetings
Police Department
Parentlreen Academy and Santa Ana Police Athletic & Activity League
Public Works Agency
Water Conservation Youth Poster Contest and consultant -led staff trainings
Santa Ana Library
Teen Space and Summer Reading Program
22C-1
Contract Award to Smart & Final for Sundry Food and Paper Products
July 2, 2019
Page 2
Smart & Final is a local Santa Ana vendor offering the convenience of a charge account, to obtain
supplies in bulk. As a result of its close proximity, it is an efficient way for the City to obtain a variety
of supplies for City events and programs at a reduced cost. As such, staff recommends approval
of this blanket order contract.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #2 Youth, Education, Recreation,
Objective #2 (expand youth programming) and Goal #5 Community Health, Livability, Engagement
& Sustainability, Objective #4 (support neighborhood vitality and livability).
FISCAL IMPACT
Funds for the duration of the contract period, an amount not to exceed $45,000 annually, will be
included in various departmental Miscellaneous Operating Expense account (no. 63001).
APPROVED:
Kathryn Downs, CPA
Executive Director 0"
Finance and Management Services Agency
22Ci-2