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HomeMy WebLinkAbout25A - AGMT WIOA FORMULAREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: JULY 2, 2019 TITLE: APPROVED AWARD $474,770 OF WORKFORCE ❑ As Recommended INNOVATION AND OPPORTUNITY ACT [IAmended ElOOrrdinance on 15' Reading FORMULA YOUTH FUNDS FOR ❑ Ordinance on 2nd Reading FISCAL YEAR 2019-20 ❑ Implementing Resolution {STRATEGIC PLAN NO. 2,4) ❑ Set Public Hearing For CONTINUED TO FILE NUMBER dITY MANAGER RECOMMENDED ACTION Authorize the City Manager and the Clerk of the Council to execute agreements to award a total of $474,770 in youth program funds as part of the Workforce Innovation and Opportunity Act for a one year term beginning July 1, 2019 through June 30, 2020, subject to non -substantive changes approved by the City Manager and City Attorney: a. Orange County Children's Therapeutic Arts Center to provide occupational skills training in the areas of office administration, childcare worker certification, career technical training in partnership with Santa Ana College, paid work experience, employment preparation, tutoring, mentoring, counseling, civic engagement and supportive services, for 26 youth in the amount of $199,770; b. Charitable Ventures of Orange County dba Project Kinship to provide training in customer service, forklift operator, guard card, and silk screening, provide job preparation, paid work experience, mentoring, counseling, civic engagement, internships, post -secondary education resources, prepare participants to enter training in the electrical and welding certificate programs, and supportive services for 20 youth in the amount of $160,000; c. Orange County Conservation Corps to provide alternative secondary education that leads to a high school diploma, offer credential training in forklift operations, safe food handling, customer service, state guard cards, provide job preparation, paid work experience, post- secondary education resources, and supportive services for 14 youth in the amount of $115,000. 25A-1 Award $474,770 July 2, 2019 Page 2 of WIOA Formula Youth Funds For FY 2019-2020 WORKFORCE DEVELOPMENT BOARD ACTION At its regular meeting on May 16, 2019, by a vote of 13:0 (Alegre, Baetz, Korthuis, Smith absent), the Workforce Development Board approved the recommended action. DISCUSSION Under the authority of the Workforce Innovation & Opportunity Act (WIOA), the Santa Ana Workforce Development Board (WDB) and its Youth Council are required to procure and fund Youth Service Providers to provide WIOA services to local eligible at -risk youth between the ages of 16 to 24 years old. The Santa Ana WDB authorized the release of a Request for Proposal (RFP) in November 2018 seeking organizations to provide WIOA youth services and to establish a list for a four year procurement cycle from July 1, 2019 to June 30, 2023. Eight organizations submitted proposals totaling more than $1.3 million. The proposals were reviewed, discussed, and ranked by the RFP Review Committee which was comprised of three Youth Council members. The Youth Council recommended establishing a ranking order to fund Youth Providers as funding becomes available. On April 24, 2019, the state released Information Notice WSIN 18-32 with tentative WIOA Formula Allocations for Program Year 2019-20 for the purpose of planning and budgeting as the state has not yet received its federal Notice of Award. Santa Ana's youth allocation for PY 2019-20 is $785,103 and is a 9% reduction from PY 2018-19. Staff recommends to award contracts as follows: Organization Services # of Youth Contract Served Amount OC Children's Therapeutic Serve Youth with disabilities & foster Arts Center youth; Exec. Admin Cert; Childcare 26 $199,770 Worker Cert; Paid WEX Charitable of Ventures of Serve Probation Youth, Guard Card; Orange County Forklift Cert; Silk Screening; Paid WEX 20 $160,000 dba Project Kinship Serve Probation Youth, Construction OC Conservation Corps Training; Forklift Cert; Customer 14 $115,000 Service Cert; Paid WEX Total 60 $474,770 25A-2 Award $474,770 of WIOA Formula Youth Funds For FY 2019-2020 July 2, 2019 Page 3 The Youth Providers will be required to meet the six WIOA Performance Indicators, WIOA requirement that at least 75% of the contract amount is spent on Out -of -School Youth, 20% of youth funds are used for work experience activities, and collectively the youth services incorporate the mandated 14 WIOA Elements. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's effort to meet Goal #2 - Youth, Education, Recreation, Objective #4 (Partner with groups andorganizations to promote education, senior services, job training and development for all Santa Ana residents). FISCAL IMPACT Funds for these agreements are anticipated to be available in the WIOA Youth, Payment to subagent account (no. 12318750-69135) upon City Council's adoption of the fiscal year 2019-2020 budget. Fiscal Year Accounting Unit Fund Description Accounting Unit, Amount on FY19-20 July -June 12318750-69135 Workforce Innovation & WDB Youth Council - $ 474,770 Opportunity Act (WIOA) Payment to Subagent Total Contract Amount $ 474,770 Steven A. Mendoza Executive Director APPROVED AS TO FUNDS AND ACCOUNTS: Kathryn Downs, CPA Executive Director Community Development Agency Finance and Management Services Agency Exhibits: 1. Agreement with OC Children's Theraputic Arts Center 2. Agreement with Charitable Ventures of Orange County dba Project Kinship 3. Agreement with OC Conservation Corps 25A-3 25A-4 EXHIBIT 1 Workforce Innovation & opportunity Act Youth Program Provider Orange County Children's Therapeutic Art Center 2019-2020 EXHIBIT A 25A-5 EXHIBIT 1 AGREEMENT UNDER THE WORKFORCE iNNO17ATFON AND OPPORTUNiTY ACT THIS SUBANVARD AGREEME<NT, made and entered into this I" day of July, 2019, by and between the City of Santa Ana, a charter city and municipal corporation duly organized and existing under the Constitution and laws of the State of California ("CITY") read Oranm County. Therapeutic Arts Center, a non-proCt corporation identified by the assigned Data Universal Numbering System (DUNS) Number 014317940 ("SUBRECTPiENT"), RECITALS: A. CTT'Y has been designated a Local Workforce Development Area (LN1•'DA) under the Workforce Innovation and Opportunity Act of 2014, Public Law 1-113-128 ("the Act"), Catalog of Federal Domestic Assistance (CFDA) Number 17.259 and Federal Award Identification Number (FAIN) AA253421455A6. B. The State of California has created the LWDA to administer the Act programs operated by the State of California pursuant to the Act. C. As a LWDA, CiTY is entitled to receive federal funds to establish programs to increase the employment, retention and earnings of Participants, and increase occupational skills attainment by Participants, and as a result, improve the quality of the workforce, reduce welfare dependency, and enhance the productivity and competitiveness of the nation ("said pros arrr"). D. SLBRECIPIENT is experienced in operating workforce development programs for at -risk youdr that pmvide preparation for secondary and post -secondary education, occupational training, and employment skills for entry into the labor market. R. SL-BRECIPIF,NT is willing to operate said program pursuant to the Act and California law. WHEREFORE, for and in consideration of the respective and mutual covenants and pmmises hereinafter contained and made, and subject to all the terms and conditions hereof, the parties hereto do hereby agree as follows: 1. SLBRECIPIENT'S OBLIGATIONS A. SL;BRECIPIENT agrees to provide the following services pursuant to said program, as more specifically set forth in SUBRECIPIENT'S Program Narrative contained in "Exhibit A", as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA) per 2 CPR §200.33 1 (a)(1)(ix), and in the Performance Indicators contained in "Exhibit B", per 2 CPR §200.331(d) and 2 CFR §200.328, both attached hereto and by this reference incorporated heroin. SUBRECJPTFNT'S failure to provide said stelvices may be grounds for CITY to readjust the level of payment to SUBRECIPIENT otherwise provided for hereinafter, 25A-6 Page 1 of 17 EXHIBIT 1 B. SUBRFCiPT,TT agrees to provide benefits to individuals who participate in the activities and services funded by this Agreement ("Participants") in accordance with the standards and requirements set forth in the Act. C. SI:13RECiPIEN7 agrrees to perform the services' set forth herein in a professional, timely and diligent manner, D. SL'BRECIPIEN'1' shall provide wages and benefits to Participants in accordance with the standards anti requirements of the Act, including Section 191 of the Act. E. SUBRECiPIENT shall adhere to the Labor Standards described in the Act, including Section 181 of the Act. F, SUBRECIPIENT agrees to comply «ith the "Complaint Handling Procedures Under the WiOA", attached hereto as "Exhibit C" and incorporated herein as though fully set forth in 20 CPR 658.411. SU3RECIPiENT shall advise Participants of their rights to file complaints under the Act mid the procedures for resolution of any complaints. CITY's procedures for handling complaints alleging a viclation of the Act, regulations, grants, or other agreements under the Act shall be followed and any decision of CITY, the State or the federal government relating to the complaint shall be binding and followed by SUBRECIPIENT. SUBRECIFIENTS who are employers shall operate a grievance system that incorporates CITY's procedures for resolution of complaints relating to the terms and conditions of employment; these procedures shall be approved in writingby CITY. G. As a condition of this uwurd of financial assistance under the Act to SUBRECIPIENT from Crl"Y, SUBRECIPIENT assures, with respect to operation of all programs or activities flwded with fiords provided pursuant to the Act; and all agreements or arrangements to caiTy out such programs or activities, that it will comply frilly with the nondiscrimination and equal opportunity provisions of the Act (Section 188) and compliance with F,qual Employment Opportunity provisions in Executive Order (E.O.) 11246, as amended by E.O. 11375 and supplemented by the requirements of 41 CFR Part 60; the Nontraditional Employment for VV''omcn Act of 1991; Title VI of the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended; the Age Discrimination Act of 1975, as amended; the Americans with Disabilities Act of 1990; and with all applicable requirements imposed by or pursuant to regulations implementing those laws, including, but not limited to, 29 CFR Parts 33 and 37. The United States, the State of California and CITY have the right to seek judicial enforcement of tbis assurance, H. SUBRECiPIENT agrees that no participant(s) shall commence training prior to the approval of funding pursuant to Section 123 of the Act. T. SUBRECIPIENT agrees to the following accounting, monitoring, auditing, and review requirements: 1. SUBRECIPIENT agrees to maintain such records and submit such reports, data and information, on the form and containing such information, at such times as CITY may request or require regarding the performance of SUBRECIFIENT'S services or activities, costs or other data, including but not limited to, Participants' attendance, payroll records and job duty statements. 2 5A-7 Page 2 of 17 EXHIBIT 1 2. SUBRFCiP1FNT ugrues to forward to the Santa Ana WORK Center Administrative office, S01 W. Chic Center Dr., Suite 200, Santa Ana, California 927U1 completed Workforce Innovation and Opportunity Act Application form and supporting documents; a complete Workforce Innovation and Opportunity Act Enrollment; any subsequent updates; Workforce Innovation and Opportunity Act Youtln Test Scores form; Workforce Innovation and Opportunity Act Exit forms upon completion/termination of active enrollment of participant; and the Workforce Innovation and Opportunity Act Follow -Up form within 15 days following 30, 60, 90,180, 270, and 360 days of cxit. SUBRECIPIENT agrees to enter information on the StFrte of California's CalJobs database system as instructed and requested by the Santa Ana WORK Center Administration. 3. CITY, the State of California and the United States government and/or their representatives shall have access for purposes of monitoring, auditing and examining of SUBRECIPIENT'S activities, performance, books, documents, papers, records of SUBRECIPTENT SUBRFCIPIFNTs, bookkeepers, accountants, employees and Participants related to this Agreement. Such agencies or representatives shall also schcdulo on -site monitoring at their discretion. Monitoring activities may also include, but are not limited to, questioning employees and Participants and entering any premises or onto any site in which env of the services or activities funded hereunder are conducted or in which any of the records of SZ;BRECIPIENT are kept (2 CFR §200330). Nothing herein shall be construed to require access to any privileged or confidential information as set forth in federal or state law. 4. In the event SI;BRECIPIENT does not make the above -referenced documents available within the City of Santa Ana, California, SUBRECIPIENT agrees to pay all necessary and reasonable expenses incurred by CITY in conducting any audit at the location where said records and books of account are maintained. 5. All accounting records and evidence pertaining to all costs oC SUBRFCTMENT and all documents related to this Agreement shall be kept available at the location where SUBREC'iPIENT conducted the program, as well as in the County of Orange, for the duration of this Agreement and thereafter for three (3) years after completion of an audit. Records which relate to (a) complaints, claims, adminiWutive proceedings or litigation arising out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which CITY, the State of California or the United States Government take exception, shall be retained beyond the three (3) years until resolution of disposition of such appeals, Litigation, claims, or exceptions. J. Without prejudice to any other section of this Agreement, SUBRECIPIENT shall, where applicable, maintain the confidential nnature of information provided to it concerning Participants in accordance with the requirements of federal and state law. Notwithstanding the foregoing, SUBRECIPIENT agrees to submit to CITY, the State of California and.'or the United States Government or their representatives, all records requested for administrative purposes, including audits, examinations, monitoring and verification of records submitted by SUBRI?CiPTUNT, costs incurred and services rendered hereunder, K. SUBRECIPIENT agrees to complete a monthly Invoice form showing iit detail the amount of money already expended by SUBRECCLPIF,KT hereunder, as this is a cash reimbursement contract. Accounting records must be supported by such source documentation as invoices, bills, 2 5A-8 Page 3 of 17 EXHIBIT 1 statements, proof of payment, such as cancelled checks, payment confirmations, account statements, paid bills, payroll records, time and attendance records, and contract and subgrant award doctuments (2 CFR §200.101(b)(2)). SUBRECIPIENT agrees to submit the above -stated documents to the WDB Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California, 92701, by the tenllm (10tb) day of the month following the month in which SUBRECIPIENT1'S services are performed. Should SUBRECIPIENT fail to deliver said documents to CITY within thirty (30) days of said deadline, CITY shall provide SUBRECIPIENT with written notice of such deficiency. If said deficiency is not corrected within thirty (30) days of mailing such written notice, CITY shall have the option to deobligate SUBRLCIPIENT's funds and cancel this Agreement by gi,�nng SUBRECIPrEl\7 ten (10) days written notice thereof. SUBRLCIPIL-'NT shall either return to the CITY excess revenues over costs or use such excess revenues as program income for additional training activities authorized under the Act, L. SUBREC 1 NT agrees to expend all funds in accordance with all applicable federal, state and local laws and regulations. SUBRE•CiPIENI also agrees to pro -Vide, at SUBRECiPTENT'S owu expense, supplies and other costs of said PROGRAM. M. SUBRECIPIENT shall arrange independently for an audit that includes WI0.A funds received from CITY, in accordance with the Act, 2 CPR 200,500. SUBRECIPIENT shall submit one original of each required audit report to CITY within thirty (30) days after the date received by SUBRECIPIENT. Should SUBRECIPIENT fail to comply with these requirements, CITY may, at its option, withhold payment of funds, disallow funds, or suspend additional grant funds. N. SUBRECIPIENT shall not expend funds pursuant to this Agreement to provide services to any participant where costs of training are paid far by any other person or entity. O. SUBRECIPIENT shall comply with the provisions of Uniibnn Guidance 2 CFR Part 200 of the U.S. Office of Management and Budget (QMB) and all other applicable fodcral statutes and executive orders and their implementing regulations, including regulations at 29 CFR Part 97. P. SUBREC.iP1ENT shall comply with the requirements or federal regulations found at 29 CFR Nut 93, which provide that no appropriated funds may be expended by the rceipient of a Federal contract, Taut, loan or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, member of Congress or an officer or employee of a member of Congress in connection kxith awarding of any federal contract, the making of any fedend grant or loan, entering into any cooperative agreement and the extension, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. SUBRECIPIENT shall sign a Certification Regarding Lobbying to that effect in a form as set forth in "Exhibit D," attached hereto and by this reference incorporated herein. SUBRECIPIENT shall submit said sighed Certification to CITY prior to performing any of its obligations under this Agreement and prior to any obligation arising on the part of CITY to pay any sums to SUBMCIPIENT under the terms and conditions of this Agreement. Q. SUBRECIPIENT agrees to provide a drug -free work place and to execute a Drug Free Workplace Certification as set forth in "Exhibit E" attached hereto and incorporated herein by this reference. 25A-9 Pago 4 of 17 EXHIBIT 1 R. SUBRACiPIFNT. in accordance with the Child Support Compliance Act, recognizes and acimowlcdges the importance of child and family support obligations and shall fully comply with all state and federal laws relating to child and family support enforcement, including, but not limited to; disclosure of infbimation and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with Section 5200) of Part 5 of Division 9 of the state Family Code; and, to the bast of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Employee Registry maintained by the California Employment Development Department (EDD). S. SUBRF,.CIPIRNT agrees to comply with all applicable provisions of the Act, and all applicable federal regulations, including, but not limited to, the Code of Federal Regulations, Subtitle A —Office of Management and Budget Guidance for Grants and Agreements, as well as all applicable state and local regulations. T. SUBRFCIPIENT agrees to rernain in compliance with the Certification Regarding Debarment O'Exhibit F"), as required by the regulations implementing Executive Order 12549, Debarment and Suspension, (2 CFR Part ISO), U. SUBRECIPIENT agrees to provide priority of services for veterans and eligible spouses pursuant to 20 CFR Part 1010, and the regulations implementing priority of service for veterans and eligible spouses in Department of Labor job training programs under the Jobs for Veterans Act published at 73 Fed.Reg. 78132 on December 19, 2008. V. SUBRECIPIENT acknowledges that the otlicial name for the statewide system of providing employment and training through the WIOA partnerships and various other local programs i5 "America's Job Center'. To achieve the goals of this grant, it is important that the public has a quick and easy method to identify that the projects or pmgrains they are taking part in are part of the "America's Job Center". SUBRECIPIENT aerccs to place the America's Job Center logo, in accordance with the State of California guidelines for such nse, on all public materials, such as Statements, press relemes, brochures. advei"tisetuentS, reports and other documents describing projects or programs funded in whole or in part with W10A fiords. Mien the America's Job Center logo is used, SU13RECIPIENT may accompany it with the following statement, `The (Progam Name) is a proud partner o f the America's Job Center network". SUBRECIPIENT shall not use the America's Job Center logo in any manner that would imply that the State of California endorses a commercial product, service or activity. 11. CITY'S OBLIGATIONS A. On April 24, 2019, the CITY was awarded a Department of Labor Workforce Innovation and Opportunity Act youth grant of $785,103r00 for fiscal year 2019-2020. CITY agrees to pay to SUBRECIPIENT when, if and to the extent federal funds are received under the provisions of the Act a sum not to exceed 8199,770.00 for SUBRECIPIE,NT'S performance in accordance with the Budget attached hereto as "Exhibit G" and incorporated herein by reference, during the period of this Agreement. Said stun shall be paid after CITY receives invoices submitted by SUBRECIPIENT as provided hereinabove. 2 5A-1 0 Pape 5 of 17 EXHIBIT 1 B. Pursuant to 2 CFR §200.331(a)(4), the Indirect Cost Rate for the SUBRF,CIPIENT's award shall be an approved 'federally recognized indirect cost rate negotiated between the ST.7FRECIPIENT and the Federal government, or, if no such rate exists, either a rate negotiated between the CITY and the SUBRECIPIENT, or a do minimis indirect cost rate as defined in 2 CFR §200.414(b) Indirect (F&A) costs, C. SUBRECIPIENT has the ability to adjust line item amounts in the budget with the approval of the Executive Director, so long as the total Budget amount does not increuse. D. CITY agrees to p -ovide for ou-site monitoring I'MiCws of said progiraut operation at least annually. In addition, monthly desk -top reviews of pertinent information will be conducted. E. CITY has the tight to de -obligate the funds hereunder, and tape such funding back from SUBRBCIFIENT, due to any of the following reasons: (a) lack of performance by SUBRECIPIEIiT; (b) tack of fiscal accountability of. SUBRECIPIENT; or (c) decrease in available funding, III. TERM OF AGREK-NIENT A. This Agreement shall commence on Tidy 1, 2019, and all duties arising under this Agreement shall have been performed by June 30, 2020. The Term of this Agreement may be extended by a waiting executed by the City Manager and the City Attorney. Si:BUCIPIENT acknowledges and agrees that it must provide follow-up services for. one (1) vcar after the Term, whether funded or not. B. STJBRECIPIPNT agrees to comply with the closeout procedures detailed in 2 C-FR §200.343, including the follounng: 1. SUBRECIPIENT must submit; no later than ninety (90) calendar days after the end date of the period oCperfonnance., all Enancial, performance, and other reports as required by the terms and conditions of the Federal award; 2. Unless the CITY authorizes an extension, SLBRECTPTENT must liquidate all obligations incurred under the Federal award not later than ninety (90) calendar days after the end date of the period of performance as specified in the terms and conditions of the Federal award; 3, SUBRECIPMNT must promptly refund anybalances ofunobligated cash that the CITY paid in advance or paid and that is not uuthorized to be retained by SUBRECIPIENT for use in other projects (See ONM Circular A-129 and 2 CFR §200.345); 4. SUBRECTPIENT must account for any real and personal property acquired with Federal funds or received from the Federal government in accordance with 2 CFR §§200.310-200.316 and 200.329; and, 2 5A-11 Page 6 of 17 EXHIBIT 1 5. The CITY should complete all closeout actions for the Federal award no later than one year after receipt and acceptance of all required final reports, IV. INDEPENDENT CONTRACTOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional ma:zner in which Consultant perionns the services which ure. the subject matter of this Agreement; however, the services to be provided by Consultant shall he provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries find wages, employer's social security taxes, unemployment insurance and similar taxes relating to employeeg and shall be responsible for all applicable withholding taxes. V. WORKER'S COMPENSATION AND EMPLOYER'S RIGIITS A. SUBRECTPIENI' shrill use appropriate funds received from CITY to provide workers' compensation to all those hired by SUBRF..C.II'IENT under this Agreement. B. S1:7BRECT EINT shall have the right to hire, dismiss, or promote its employees or contract personncl hired under this A2reorient so long as its luring or dismissal policy or standard does not violate Title VII of the Civil Rights Act of 1964, Fair Labor Standards Act of 1918, or any other applicable law, and SUBR:ECIPIENT maintains itself as an Equal Opportunity employer. VI. APPLICABLE GUIDELINES A. The parties hereto agree that SUBRF..CIPIENt shall comply with all applicable federal and state laws and regulations, including, but not limited to the Performance Indicators (Exhibit D) and general program requirements described in Sections 2 and 116 of the Act, and applicable regndations, and the U.S. Department of Labor guidelines and regulations, including amendments or revisions made during the terns of this Agreement. Said applicable laws are hereby incorporated by reference and made part of this Agreement as though frilly set forth herein. B. SUBRECIPIENI' also assures and certifies that: 1. SGBRECIPIENT acknowledges and confirms that the U.S. Department of Labor has established six (6) performance indicators for youth: (a) Percent of Participants who are in education -''training activities, or in unsubsidized employment during the 21 quarter after exit; (b) Percent of Participants who are in education/training, or in unsubsidimol employment during the 4`h quarter after exit; (c) the median earnings of Participants in umabsidixed employment during the 2"' quarter after exit: (d) Percent of Participants who obtain recognized postsecondary credential or secondary diploma during participation or within 1 year after exit: (e) Percent of Participants who, during the program, are in education or training that leads to a recognized postsecondary czedential or wxtployment and who are achieving measurable skill gains; and, (t) effective in serving employers, 2 5A-1 2 Page 7 of t? EXHIBIT 1 SUBRECIPIEN'T agrees to implement and shall meet any udditional performance indicators that may be subsequently required by the Workforce, Innovation and Opportunity Act or by any other Federal, State, and local law. 2. SI:BRECiPIFNT shall comply with Title VII of the Civil Rights Act of 1964 (F.L. 83-354) and in accordance with Title VT[ of'the Act, requiring that no person Shull, oil the grounds of race, color, religion, sex, ago, handicap or national origin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agreement. 3. SUBRFC2IF,NT shall comply with any and all fbderal luws limiting the political activity of employees hired under this Agreement. 4. SUBRECIPIENT shall comply virith the requirements that no program under the Act shall involve political activities. 5. RECORD NSPECTTON, SUBRECiP1ENT shall provide the U.S. Department of Labor and the Controller General, by and through any authorized representative, as well as the WTB Administrative Office, access to and the right to examine all records, books, papers or documents relating to the accounting and use of funds under this Agreement for a three-year period from and after the effective date of this Agreement. 6. No person with responsibilities in the operation of any program under the Act shall discriminate with respect to any program participant or any application far participation in such program because of race, creed, color, national origin, sex, political affiliation or beliefs. 7. SUBREC2TENT shall maintain appropriate standards for health and safety in work and training situations. 8. SUBRECIPiENT shall comply with general provisions, assurances, and execute the Assurances and Certifications attaclred hereto as "Exhibit EU and incorporated herein. 9. EQUAL OPPORTUNITY. Any literature distributed by SUBRECiPIENT Cor the purpose of apprising businesses, Participants, or the general public of its programs under this Agreement shall state that its progrunts are supported by the City of Santa Ana and the Santa Ana Workforce Investment Board, and shall state that the program is an "equal opportunity employer. program" and that "auxiliary aids and services are available upon request to individuals with disabilities." 10. Based on the population eligible to be served, or likely to be directly affected by the WTOA program or activity, the services or information may need to be provided in a language other than English in order to allow such population to be effectively informed about or able to participate in the program or activity. Pursuant to 29 CFR 37.35, SUBRECiPTENT must take reasonable steps to provide services and information in appropriate languages after considering the scope of the program or activity, and the size and concentration of the population that needs services or information in a language other than English, 11. SUBRECIMENl' certifies that all property, finished or unfinished documents, data, studies and reporLs prepared or pruchused under this Agreement, will be disposed of 25A-13 YuaeSof 17 EXHIBIT 1 in awordance with the direction of the CITY. in addition, any tools and/or equipment furnished to the SUBRECiPiENT by the CITY and/or purchased by the SUBRECIPIENT with funds pursuant to this Agreement, will be limited to use within the activities outinied in this agreement and mrill remain the property of the United States Goverment an&or CITY. Upon termhuttion of this Agreement, SUBRECIPIENT will immediately return such tools and/or equipment to the CITY or dispose of them in accordance with file direction of tine CITY. 12, SUBRFiCIPIENT certifies that this Agreement does not provide for the advancement or aid to any religious sect, cburch or creed, or secharian purpose, nor does it help to support or sustain any school, coilcgc, university, hospital or other institution controlled by any religious creed, church, or sectarian denomination, as specified by Article XVI, Section 5, of the Constitution of the State of California, regarding separation of church and state. 13. PATENT, COPYRIGHTS AND RIGHTS IN DATA. The SUBRECIPIENT will disclose to the CITY any invention, written product, or computer program developed, or data assembled, as a result of performanco of work under this Agreement, within seventy-four (74) days oC invention, development or assembly. The CITY, State of California, and U.S. Department of Labor will have the right to patent any invention and copyaight any written product or computer program or data generated by KBRECIPIENT. Upon «rcitten request, SUBRECIPIENT will transfer all pertinent infbimation, specifications and right, title and interest to the designated agency. 14, IWEIvT1U_NS, PATBNTS AND COPYRIGHTS. A. Reporting Procedure. If any project produces patentable items, patent rights, processes, or inventions in the course of work under a i=,S. Department of Labor (DOL) grant or agreement, the SUBRECIPIENT shall report the fact promptly and fully to the CiTY. The CITY shall report the fact to the Grant Offileer, at the DOL. Unless there is a prior agreement bctwcon the CTT'Y and the DOL and its representative on these matters, the DOL shall determine whether to seek protection on the invention or discovery, The DOL and its representative shall detennine how the rightsin the invention or discovery, including; rights under any patent issued thereon, will he allouutecl and administered in order to protect the public interest consistent Nvith the "Governmental Patent Policy" (President's Memorandum for Heads of Executive Departments and Agencies, August 23, 1971, and Statement of Government Patent Policy as printed in 36 FR 16889), B. Copyright Polley. 1. Unless otherwise provided in the terms of the grant or agreement, when copyright - able material is developed in the course of or under a D.OL Grant or agreement, the author rid the CITY which developed the work is free to copyright material or to permit others to do so. The SUBI ECIPIENT and the Workforce Development Board (WDB) shall have a royalty -free, nonexclusive and irrevocable license to reproduce, publish, use and to authorize others to use all copyrighted material. 2. The DOL reserves a royalty -free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes: (a) The copyright in any work developed under any grant, sub -Want, or contract under a grant or subgrant; (b) Any right of copyright to which a grantee, subgpantee or a SUBRECIPILNT purchases 25A-14 Y°e` 9 of EXHIBIT 1 ownership with grant support; and, (c) SUBRECIPIENT shall comply with the requirements of 29 CFR Part 97.34, C. Rights to Data. The DOL and the CITY shall have unlimited tights to any data first procured or delivered tender this Agreement. 15. CLEAN AIR / CLEAN WATER ACT. If the grant hereunder exceeds $100,000, S1 IIRE.CIPIF.NT trust comply with Section 306 of the Clean Air Act [(42 USC 1875(b)]; Section 508 of the Clean Water Act (33 USC 1368); Executive Order 11738 and Environmental Protection Agency ("EPA") regulations (40 CFR Part 35) as any may now exist or be hereafter amended. tinder these laws and regulations, the SUBRECIPMNT assures that: (a) No facility to be utilized in the perfbimunce of the proposed Want has been listed on the EPA List Of Violating Facilities; (b) It will notify CITY prior to award of the receipt of any communication from the Director, Office of Federal Activities, U.S. EPA, indicating that a facility to be Utilized for the grant is under consideration to be listed on the EPA List of Violating Facilities; and, (e) It will notify the CTfY and the EPA about any known violation of the above laws and regulations. 16. SUBRF.CIP NL T agrees tc adhere to the following STANDARDS OF CONDUCT: a. General Assurunce. Everyrew3onable course of action will be taken by SUBRF.CiPTF,NT in order to maintain the integrity of this expendinire of public funds and to avoid favoritism. This Agreement will be administered in an impartial manner, free from errors to gain personal, financial, political gain. SUBRECIPIEN'T, its officers and employees, in administering this Agreement, will avoid situations which give rise to a suggestion that any decision was influenced by prejudice, bias, special interest or desire for personal gain. b. Employment of Former State or CITY Employees. SCIBRECIPIFN will ensure that any of its employees who were formerly employed by the State of California Or CiTY, in a position that could have enabled such individuals to impact policy regarding or implementation of programs covered by this Agreement, will not be assigned to any part or phase of the activities conducted pursuant to this Agreement for a period of not less than two (2) years following the termination of such employment. c. Conducting Business lnvohing Relatives. No relative by blood, adoption or marriage of any executive or employee of SUBRECIPIENT will receive favorable treatment when considered for enrollment in programs provided by, or employment with, SUBRF.CIPIENT, d. Conducting Business lnvohnne Close Personal mends and Associates. Executives and employees of SUBRECIPIENT will be particularly aware of the varying degrees of influence thut can be exerted by personal friends and associates and, in administering this Agreement, will exercise due diligence to avoid situations which give rise to an assertion that favorable treatment is being granted to friends and associates. When it is in the public interest for SUBRECIPIENT to conduct business with 25A-15 Pap 10 of) "I EXHIBIT 1 a friend or associate of an executive or employee of SUBRECIPfENT, tin elected official in the area or a voting or non -voting member of the Workforce Investment Board (WIB), a permanent record of the transaction will be retained. e. Avoidance of Conflict of hiconamic Interest. No executive of employee of SUBRECIPIENT elected official inthe area, or voting; or non -voting member of a WDB, will solicitor accept money or any other consideration Crom a third person, for the performance of an act reimbursed in whole or part by SUBRECIPIENT or CITY, Supplies, materials, equipment or services purchased with Agreement finds will be used solely for purposes assetted or allowed under this Agreement. No voting member of the WDB will cast a vote on the provision oC services or vote on any matter which would prordde direct iivancial benefit to that member or any business or organization which the member directly represents, f. Sagan• and Bonus Limitations. All Subrecipients of WIOA program funds are required to cornply Mth federal requirements regarding the limitations on salary and bonus payments in accordance with Public Law 109-149. Section 7013. ViI. HOLD HARMLESS A. SUBRECIPIENT shall indemnfify and save hannless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers; agents and employees, Cron any and ail claims, demands, suits, actions or proceedings of any kind or mature, including, but not by way of limitation, workers' compensation claims, resulting fmm or arising out of the negligent acts, errors or emission of SUBRECIPIENT. its employees or subcontractors. B. SUBRECIPIENT shall hulernnify and save hannlcss CITY; its officers, agents and employees; from and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CITY, Enid shall defend, indemnify and save harmless CiTY, its officers, agents and employees, from and against any and all claims, demands, suits, actions or proceedings therefore, resulting from or arising out of the intentional or malicious acts of SUBRECIPIENT, its cniployces or subcontractors. Vill. INSURANCE 1. Commercial General Liability. SU13RECIPiENT agrees to obtain and keep in force during the teen of this Agreement a policy of comprehensive commercial general liability insurance insuring the State of Califonnia, CITY, and SUBRECIPIENT against any liability for accident, injury or death arising out of or in consequence of this Agreement. Such insurance shall be in an amount not less than One Million Dollars ($1,000,000.00) for any injury to or death of any person or persons in any single accident or occurrence, with $2,000,000 in the aggregate coverage. Said policy of comprehensive general liability insurance shall be endorsed to provide to CITY and to the State of California, Employment Development Department, at least thirty (30) days written notice prior to cancellation; name MY, its officers, agents, employees, and volunteers, and the Slate of California, its officers; empfoyccs, and volrnrteers as Additional Insured; and state that such coverage is primary to 2 5A-16 Page 11 of 17 EXHIBIT 1 any other coverage or self-insurance of the State of California and CITY (in substantially the form as Exhibit I , Additional Insured Endorsement, attached hereto). Governmental entities may substitute a uettificate of self-insurance. 2. Automobile Liability Coverage;, SUBRECIPIENT shall also obtain and maintain, during the effective period Of this Agreement, broad form automobile liability coverage with at least $1,000,000 limit unless reduced by CITY, which applies to both Dwned/leased and non -owned automobiles used by SUBRECIPIENT employees or Participants in perfbrntance of this Agreement; or, in the event that CITY will not utilize such owned/leased automobiles but intends to require employees; Participants or other agents to utilize their own automobiles in the performance of this Agreement; SUBRECTMENT sliall secure and maintain on file from all such employees, Participants, or agents as self -certification of automobile insurance coverage. Governmental entities may substitute a certificate of self-insurance. . 3. Workers' Compensation. If SUBRECIPIENT is an "employer", as set forth in California Labor Code Section 3300 et seq., or utilizes Participants as `'employees;" as set forth in California Labor Code Section 3330 et seq., SUBRECIPIENT shall obtain and keep in force during the term of this Agreement full Workers' Compensation insurance coverage for injuries suffered by Participants. Said insurance policy shall guarantee CITY at least thirty (30) days rRTitlen notice of cancellation or modification. SUBRECIPTENT shall carry medical and accident insurance for those Participants not qualifying as "employees" for Worker's Compensation Coverage, pursuant to California Labor Code Section 3350, et seq. 4. Equipment Coverage. SUBRECIPTENT shall purchase. a policy or policies of insurance covering loss or damage to any and all Equipment provided to Or purchased by SUBRECIPIENT in accordance with this Agreement. Said insurance shall be in the amount of the full replacement value thereof. protiriding protection against the classification of fire, extended coverage, vandalism, malicious mischief, theft, and special extended perils. Govemnental entities may substitute a certificate of sel f-insurance. 5. Youth Protection. To maintain a safe envirctnuent, funded youth providers that scree youth under the age of 18 will need to provide a Youth Protection Policy and proof of Sexual Abuse & Molestation insurance coverage of at least $2,000,000. Youth providers will be held responsible for conducting a background clearance (live -scan) for staff that have direct interaction with youth Participants that are under the age of IS. G. Proof of Insurance, Certificates and endorsements must be submitted and approved by CITY prior to any work under this Agreement. SUBRECIPIF..NT understands that CITY will make no payments under this Agreement until the required certificates acid endorsements have been approved by CITY. IX. CORPORATESTATUS All corporate SUBRECIP1ENTs shall be in good standing, without suspension by the California Smi-etary of State, Franchise Tax Board or Internal Revenue Service. Any change in corporate status or suspension shall be reported itmnediately to CITY. 25A-17 Page 12 of 17 EXHIBIT 1 X. ASSIGNABILITY None of the duties of, or work to be performed by, SUBRECIPIENT under this Agreement shall be subcontracted or assigned to any agency, consultant, or person without the prior written consent of CITY. SUBRECIPIENT must submit all subcontracts and other agreements that relate to this Agreement to CITY. SUBRECIPIENT acknowledges and agrees [hat it must ibllow- procurement regulations for SUBRECIPIENfs (2 CPR §200.317). No subcontract or assigiment shall terminate or alter the legal obligations of SL-BRECIPIENI' pursuant to this Agreement. XI. LAWS COVERIiING THIS AGREE3 ENT In its perioimance under this Agreement, SUBRECIPIENT shall 'fidly comply with the requirements o f the following, whether or not otherwise referred to in this Agreement: 1. The Act and all applicable federal statutes, regulations, policies, procedures acid directives, including but not Ihnited to, 2 CTR 200 and 20 CFR. Parts 651 and 654 2. All applicable State statutes, regulations, policies, procedures and directives; 3. All applicable CITY policies, procedures and directives; 4. All applicable local ordinances and requirements, including use pennits and licensing; 5. Court orders applicable to its operation; and, 6. The terms and conditions of this Agreement. If any of the foregoing is enactod, amended, or revised, SUBRECIPIENT will comply with such or will notify CITY after enactment or modification that it cannot so comply. CITY may thereupon terminate this Agreement, if newssary. MI. EXCLUSIVITY AND ANTENDIKENT OF e1GREENIkNT '!'his Agreement supersedes any and all other agreements, either oral or in writing: between the patties hereto with respect to the employment of SUBRECIPIENT by CITY, and contains all the covenants and agreements between the patties with respect to such employment. Each party to this Agreement acknowledges that no representations, inducements; promises or agreements; orally or otherwise, have been made by any parry, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in �rriting and signed by both CITY and SUBRECIPIENT. 2 5A-1 8 Page 13 of 17 EXHIBIT 1 XUL FRAUD SUBR2CIPIENT shall immediately report to CITY all instances and facts concerning possible fraud, abuse or criminal activity relating to expenditure or receipt of finds tinder this Agreement. X111. CONTINGENCY OF FUNDS SUBRECIPIENT acknowledges that approval of and -liaxding for this Agreement is contingent upon Stale approval, and funds received or obligated from the State of Califomia to CITY, if such approval of finds is not fertheoming, or is otherwise limited, CITY' shall immediately notify SUBRECIPIENT. Within twenty (20) days of receipt of such notice, SUBRECIYIENI' shall modify or cease operations as directed by CITY and negotiate necessary modification to this Ag<eetnent andlor reimbursement of costs incurred hereunder. XV. TER AINATION A. This Agreement maybe terminated by either party at its sole discretion, upon thirty (30) days written notice to the other party. Notice shall be deemed served on the date of mailing, However, SUBRECIPIENT may not terminate this Agreement if undue hardship \01 result to any participant. B. In the event SUBRECRIIEN1 defaults by failing to fulfill all. or any of its obligations hereunder, CTT'Y may declare a default upd terznination of this Agreement by written notice to SUBRECIPIIENT, which default and termination shall be effective on a date stated in the notice which is to be not less than ten (10) days after eortifred mailing or personal service of such notice, unless such default is cured before the effective date of termination stated in such notice. U terminated for cause, CITY shall be relieved of further liability or reslmnsibility under this Agreement, or as a result of the termination thereof, including the payment of money, except for payment for approved expenses incurred for services satisfactorily and timely performed prior to the smiling or service of the notice of termination, and except for reimbunsernent of (1) any payments made for services not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by CTTY in obtaining substitute performance. XVi. DISPUTES Except as otherwise provided in this Agreement, any dispute concerning any question uriging under this Agreement shall be decided by CITY. In such a case CITY shall reduce its decision to writing and mail or otherwise furnish a copy thereof to SUBRECIPIENT. The decision of the City shall be final and conclusive unless within thirty (30) calendar days from the mailing or delivery of such copy, CITY receives from SUBRECIPIENT written request to appeal said decision. Procedures governing the appeal shall be prescribed by CITY andlor the State of California in accordance with the Act and all corresponding regulations and OMB circulars. Pending final disposition of the appeal, SUBRECIPIENT shall act in accordance with CrTY's decision unless the dispute involves a change order. 25A-19 Page 14 of 7 EXHIBIT 1 XVII. BREACH - SANCTIONS If, tlnmugh any cause, SUBRECIPa 1' violates any of the terns and conditions of this Agreement, and/or prior agreements whereby grant funds were received by SUBREC1P1ENT pursuant to this Agreement, or if SUBBREC[P1E.NT reports inaccurately or if any Audit Report makes disallowmices, ST BRECPIENT shall promptly remedy its acts or omissions and/or repay C= all amounts due CITY as a result of SUBICEC1PMNT's violation. For any such failures or violations, CITY shall also have the right at its sole discretion to either: (1) discontinue program supporruntil such time as SUBRECIPTENT fulfills its obligations or remedies all violations of this Agreement or prior agreements; and/or (2) collect outstanding almouuts as determined by CITY due C£1'Y by offsetting or debiting from current claims or invoices, if after thirty (30) Jays' written notice SUBRRCIPIEKT bm failed to repay same or a repayment schedule has not been made, undlor (3) terminate this Agreement by giving written notice to SUBRECIPIENT of such termination in accordance the notice provision in Paragraph XVIII herein below. XVIII. NOTICES All notices, reports and correspondence between the parties hereto respecting this Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as follows: CITY; City of Santa Ana Manager, WDB Administrative Office P.O. Box 1.988 (M-76) Santa Ana, CA 92702 CLERK: Clerk of The City Council City of Santa Ana 20 Civic Center Plaza (N1-30) P.O. Box 1988 Santa Ana, CA 92702- [ 988 Telefacsimilc (714) 647-6956 SUBRECIPIENT: Orange County Therapeutic Art Center 2215 N. Broadway, Santa Ana, CA 92706 Phone: (714) 547-5468 Fax: (714)564-6990 XIX. MERGER This Agreement, together with the attachments hereto, expresses the total understanding of the parties. There are no oral understandings of the parties or terms and conditions other tban as stated herein. 25A-20 Page 15 of17 EXHIBIT 1 XK VALII)Tn' The invalidity in whole or in part of any provision of this Agreement Shall not void or affect the validity of any other provision of this Agreement. XXi. -MISCELLANEOUS PROVISIOM1S a. Each undersigned represents and warrants that its signature haminbelow has the pourer, uuthority and tight to bind their respective parties to each of the terms of this Agrecunent, and shall indemnify C1TY fully, including reasonable costs and attorney's fees, for any injuries or damages to CITY in the evert that such authority or power is not, in fact_ held by the signatory or is withdrawn. b. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. (Signatures on following page) 2 5A-21 Page 16 of 17 EXHIBIT 1 IN WITNESS WHEREOF, the parties hereto have exeej> cd this Agreement the date and year first above- writlen. A'ITTS'I': Norma Mitre Actnig Clerk of the Cotmcil APPROVED AS TO FORM: Sonia R. Carva io City Altomey By: I ' n O. odge Assistant City Attorney RECOMMENDED FORAPPROVAL: Steven A. Mendoza Exectrtivc Director Conummity Development Agency "CITY" am Kristine. Ridge C.ity:Manager "SUBRECIPIEVT" By: — Natrtc: Dr, Ana Jimene Hatni�— Title: Executive Director Tax ID th ,,J3-0930891 25A-22 Page 1701*17 EXHIBIT 1 2019-20 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal 1. Experience/Qualifications (1 page max): A. Agency description -The Orange County Children's Therapeutic Arts Center (OCCTAC) has been in operation for 19 years in the City of Santa Ana, our agency has grown significantly throughout the years, and established strong community partnerships, such as the City of Santa Ana, the Santa Ana Unified School District, the Santa Ana College, the County of Orange, and others. OCCTAC has served over 20,000 youth since the year 2000, rising from 100 students in its first year to more than 6000 youth each yearl OCCTAC prioritizes on serving at -risk youth, foster youth, high school dropout students, homeless youth and youth with disabilities. Our programs integrate youth with and without disabilities in a nurturing, community -based environment, which teaches respect, disability awareness, and full inclusion. B. List the facility address and major cross streets. OCCTAC is located at 2215 N Broadway, Santa Ana, CA. 92706. Our major cross streets are North Broadway and Buffalo. C. Indicate hours of operation for facility - OCCTAC is opened 6 days per week (Monday — Saturday), from 8:30am until 8:00 pm, but closed on Sundays, D. Briefly indicate what makes your facility youth friendly and suitable for the proposed program. OCCTAC is strategically located close to bus terminals for the convenience of the youth; and our facility is compliant with all ADA guidelines and regulations. Our facility, location, hours of operations, and wide variety of programs makes our facility youth friendly and suitable for the proposed WIOA program. E. Provide brief Information on the following elements: 11, Average annual operating budget and sources of revenue - The average annual operating budget for the OC(—IAC is approximately $1,200,000. occrAC's sources of revenue come from a variety of sources, including the Santa Ana Unified School District, the County of Orange, other grants, fee for service, private donations, public donations, and fundralsing. 2. Brief description of staff - OCCTAC is staffed by highly qualified bilingual staff, including: credentlaled teachers, artists, therapists, case managers, counselors, and others. The WIOA Program will be staffed by a full time Case Manager, a Job Developer, a Career Counselor, an Arts/Technology Mentor and a Literacy/Math Tutor. 3. Past experience with WIOA programs or other youth programs - OCCTAC has been serving the Santa Ana youth for19 years; and we have operated W10A progromssince the. yeor2oos! Every year our Youth Employment program grows and demonstrates positive outcomes with the participants. We are very proud of our accomplishments throughout the years! 4. What (rind of impact has your organization made on the youth community - OCCTAC has had a tremendous impact on the Santa Ana youth community. We are very proud of our accomplishments throughout the years. OCCTAC's innovative approach, which combines the arts, education, health and technology programs, provides youth a variety of programs they can engage in. Furthermore, our WIOA program participants always have successful outcomes. In 2017-18, our WIOA participants attained employment/entered education at a rate of 89 %. attained a credential at a rate of 89 %, and attained Literacy and Numeracy gains a rate of 79%. These outcomes demonstrate the commitment and dedication of our wonderful WIOA program staff. 1 25A-23 EXHIBIT 1 2019-20 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal zl Prop osed Program: U image max) A. Provide an overview of the program's main objectives. The WIOA program at OCCTAC is an extension of our current educational services provided to older youth to empower and provide life -changing opportunities for all youth, OCCTAC has been working with WIOA participants since 2005. The program will continue to provide 13 out of 14 WIOA elements: educational services, job training, paid work experience, adult mentoring, literacy & math tutoring, career & educational counseling, occupational skills training and education, supportive services, certificate programs, leadership opportunities, comprehensive counseling, financial literacy, entrepreneurial skills training, labor market information, and activities to help youth prepare for post -secondary education and follow-up services. OCCTAC staff will refer participants to alternative secondary school services with College and Career Preparatory Academy (CCPA) or Santa Ana College School of Continuing Education. The program will take place primarily at our community -based center In Santa Ana. Participants will engage in a variety of educational and job training activities, including classroom and workshop instruction. All participants will be required to meet Individually with key staff, participate in daily and weekly educational trainings, and weekly workshops. In addition, WIOA participants will also engage in weekly "hands-on" work experience and job training opportunities at our agency and other offsite job trainings in the community, Please see below Table 1 for an overview of the program timeline for the entire year. TABLE 1.— Program Timeline Program Time iiie Month 1-2 Ob'ectives: Program Overview, Assessments, Participant Goals Months 3-8 Objectives: Educational Guidance, Tutoring, Vocational Training, Job Training, Workshops & Work Experience -- Ob ectives: Employability/Job Skills & Job Search 2019 — June 30, 2D20 vb.olllev 41YIYICiV 11Q1111_I.Fj. - • Orientation of program and services with Case Manager • Employability/Job skills assessment with Case manager • Basic Skills/Academic levels assessment with Literacy and Numeracy tutor • Career Interest assessment and survey with Career Counselor • Determine Employment and Academic goals • Initiate bi-monthly meetings with Case Manager to discuss goals and service needs of participants • initiate paid work experience • Initiate weekly Leadership/Jab/Life skills workshops • Initiate weekly tutoring of Literacy and/or Numeracy skills • Continue bi-monthly meetings with Case Manager to discuss progress • Continue monthly meetings with Career Counselor for academic guidance • Continue monthly support group with other WICA participants and staff • Continue bi-monthly meetings with case manager to discuss program goals, and for intense employs bility skills and job search training • Continue tutoring, if necessary • Coritlnue monthly life skills training • Continue weekly workshops with WIOA participants and staff B. Please see below In sections 3 —17 a full description of the program. 25A-24 EXHIBIT 1 2019-20 Orange County Children's Therapeutic Arts Center Youth Employment Program - kAJIOA Proposal 3. Population (2 pages max): A. Describe the total number of youth that will be served by this grant. -The WIOA program at OCCTAC will serve a total of 20 WIOA participants. The program will serve 16 out of school youth (ages 16-24) and 41n-school youth {ages 16--21) for a total of 20youth. B. Describe the age range of the youth that will he served —The WIOA program will serve participants as young as 14 and as old as 24 years of age. C. Describe minimum requirements that youth need to have in order to be enrolled into your program. Aside from the basic WIOA requirements of being a Santa Ana Resident (16--24 yrs.), and having a right to work documentation, our participants have to complete the following: 1) complete a background check, 2) obtain a negative TB test, and 3) attend a mandatory orientation session before completing the eligibility documentation. D. Special consideration for organizations that can serve the following youth populations: (80% of Out -of -School youth (required); 10% of youth with disabilities; 10% of foster/emancipated youth; 10% homeless youth and 1046 of youth on probation). See below Table 2 for past Enrollment Numbers and percentages. Table 2- Percentages of Youth Population -served at 6=17. •;.v=.;_,,�D7;16 75% 25% 15% OCCTAC 80% .21�.�' 82% �•...: '�?....:v. .jiul' i ::'•, out of School Youth Youth with Disabilities Foster Youth High School Dropouts 75% 25% 15% _ 50% 52% 5% 0% 159n _ 30% 20% 9% Youth on Probation 5% 0% 0% 0% Homeless Youth 596 5% 1096 4% As seen on Table 2 above, OCCTAC has exceeded the minimum percentage required by this grant in most youth populations/categories, except for foster youth and youth on probation. Therefore, this year we will expand our network and community partnerships to ensure the minimum of 10% for these target populations, and establish new partnerships. One new potential partner is Project Kinship, who serves youth on probation and is located in the same facility wh ere OCCTAC is located! We have had some preliminary conversations on the possibility of getting referrals from them. Furthermore, OCCTAC's ED has scheduled a meeting in February with key staff at the County of Orange, Social Services to discuss the need for more foster youth referrals to our agency. see letter of support from the County, SS - Attachment C. E. Specify how the targeted youth populations (out -of -school, youth with disabilities, foster/emancipated, probation, homeless) will be recruited. OCCTAC has excellent community partnerships that will help us fulfill our enrollment goals and targeted youth populations. See below a summary of youth populations and partners. 25A-25 EXHIBIT 1 20-19-20 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal 1. Youth with Disabilities: OCCTAC has had a strong partnership with the Santa Ana Unified School District, Transition Partnership Program (TPP) during the past 12 years, in order to serve youth with disabilities. As seen in Table 2, OCCTAC has exceeded the 10% minimum and last year served 50% of youth with disabilit!esl We are grateful to our key community partnerSAUSD TPP program staff for all of their referrals and support! 2. Poster/Emancipated Youth: OCCTAC will continue to collaborate with the County of Orange, Social Services, to continue to serve foster/emancipated youth. OCCTAC has been a partner with the County since 2007, We are looking forward to strengthening this partnership and serve more foster/emancipated youth in Orange County this year! I. Youth on Probation: As stated previously, OCCTAC has been in preliminary conversations with the ED at Project Kinship (Steven Kim) on the possibility of collaborating and getting referrals from their program for our WIOA program. Project Kinship recently moved their operations to the same building (2215 N, Broadway — second floor) where OCCTAC agency Is locatedl The mission of Project Kinship is to provide support and training to lives impacted by incarceration, gangs, and violence through hope, healing, and transformation. 4. Homeless Youth: OCCTAC is very excited to collaborate this year with the WISEPIace, an organization that focuses primarily on serving homeless women (youth and adults). WISEPIace will continue to refer homeless youth to OCCTAC's Youth Employment Program, as well refer adults to the various Santa Ana College certificate programs available at OCCTAC. We are very excited aboutthis new community partnershipl In addition to our excellent community partnerships, OCCTAC will continue to conduct community outreach and special communityevents throughoutthe yearto promote our programs and inform the youth in the Santa Ana community aboutthis wonderful WiOA program, See Table 3 for mare information. F. Include a Letter(s) of Support from organizations that have agreed to refer youth to your program as Attachment C. — See attached the following letters from our community partners: 1) Santa Ana Unified School District, TPP —Youth with Disabilities; 2) County of orange, Social Services —Foster Youth; 3) WISEPIace — Homeless Youth;4) Santa Ana College — All Referrals and Services. G. Describe your recruitment plan that will fulfill the requirement of enrolling 100% of youth by the 211d quarter of the program (December 31, 2019). In addition to referrals from our Ivey community partners, we have established a timeline that will help us with our Community Outreach and Recruitment plan in the City of Santa Ana. Please see below Table 3 which summarizes our recruitment plan to ensure 100%of enrollment of youth by 2nd quarter, El 25A-26 WN111IQI111 1 2019-20 Orange County Children's Therapeutic Arts Center Youth Employment Program • WIOA Proposal Table 3 — Community Recruitment Plan to ensure 100% enrollment of youth by 2nd quarter QIAn May :'JG1,y c' Arigugt ':u ptemhet rt tobe . ,' :°5 : Orientation Last Friday of the Last Friday of the i'Last Fridayof:ie Las: Friday of the L=Fridayol't;1e What is WICIAP month month Month Month Month All High Community school Presentations Classes — targeting Youth with cilsabllilles In SAUSD, TPP, Community Outreach Youth Referrals Contact Youth All High Schocl Target Foster, Classes—target:ng • Homeless& Youth with Probation Youth disabilities in In the community SAUSD, I -PP. (county, SS orangewood, bV'sePlace). Summer Community Fain and Events — Provide Flyers to all community agencies In Santa Ana Inform communi partners that we will start taking re`errals staring that where Interested in VWMA 2018-2019year after lull Summer Cornmurlty Felrs and Events — Provide Flyers to all comrrurlty agencies Sn Santa Set a ppofntmants with all youth referred to program as of July With youth w'h prior interest Target Foster, Target Foster, Homeless & ' Homeless & Probatlon Youth Probation Youth in in the the community community (County, SS (County, SS orangewood, omngawood, Rr1APiace wiseP.a[e}, Atwndall back to Provide Provide school events at information at Information at SAUSD and TPP OCCTAC & SAUSD big community partnership Open Houses & events, such as: toramunity Parent/Teacher "A'ochede everts. conferences a:tares" event & appointments with all youth referred to aptointments with youth wl:h prior altetest Set appo:ntm ants with all youth referred to program Set appointments with youth with prior interest set appointments with all youth referred to program 4. Assessment U pa a max): A. Youth Service Providers are required to use the Test for Adult Basic Education (TABE) assessment tool, but may use other assessment tools upon approval. -- OCCTAC will continue to useTABEtesting with all our WIOA participants. H. Describe how your program will conduct assessments for youth participants, elaborate on the type of assessment tools or surveys that will be used. — At intake, all participants will be given a TAKE test to determine the participant's Educational Functional Level in Literacy and Numeracy. The TAKE test will determine the needs of the participants in both academic areas. Additionally, they will aid in the facilitation of the weekly tutoring sessions, All W10A participants will be assessed after 3 months of tutoring to see their progress in each academic/subject area. If the youth goes up by 2 grade levels or more, the youth can take the final Post Test assessment. All participants will continue with the tutoring sessions if they score under 9.1 level. 1.1 25A-27 EXHIBIT 1 2019-20 Orange County Children's Therapeutic Arts Center Youth Employment Program - WlOA Proposal C. Describe knowledge of the barriers that youth encounter — OCCTAC has served many youth with different barriers in life throughout our 19 years of community service! The majority of the barriers include youth with disabilities, youth with basic skills deficient, English language learners, low-income youth, homeless youth, youth in foster care or emancipated, pregnant or parenting youth, high school dropouts and other barriers. OCCiAC is very committed to serving all youth with these barriers. The follovving numbers represent the youth we served during the 2017-18 program year with different barriers. Out of the 20 youth served, 50 % had a disability, 15 % were Parenting Teens, 20% were HS dropouts, 10 %were homeless youth and 5%were foster youth. Currently, we are serving the following youth with the following barriers during the 2018— 2019 program year: 52% have a disability, 17%are Parenting Teens, 9% are HS dropouts, 4%are homeless youth and are foster youth. D. Specify how your organization will address the barriers that youth encounter - OCCTAC WIOA staff is very dedicated and committed to all the youth that we enroll in our Youth Employment (WIOA) program at OCC"[AC. We have offered this WI OA program for the past 14 years to the Santa Ana youth] Our staff is comprised of a, hardworking group of individuals that are passionate about making a difference in the community, and are prepared to address all of the barriers that youth encounter. Our TEAM of dedicated staff guide and mentorthe youth, and assist them during the entire program year. The team is comprised of a Case manager, a Literacy/Numeracy Tutor, a Career Counselor, a Job Developer and Work Experience mentors that help youth attain their educational and career goals. All of the youth are also required to attend monthly job skills/life skills workshops, focusing anywhere from employment attainment/retention, to how to improve and change their own personal lives, and the community in which they live. In addition, to aid in academic barriers that youth experience, all participants will be assigned to an Educational counselor who will provide direction and coaching on any academic aspect, such as scholarship writing and enrollment into an institution of their interest. This service is crucial for all youth participating in the program because it will allow them to learn about various academic paths, including vocational training, HS recovery programs and 4-year institutions, while narrowing down a career of interest and actually committing to a program. Furthermore, all participants will be provided with psychological counseling (if needed), and other important support services, OCCrA's environment is very nurturing, fun and supportive, and provides youth opportunit!esto maintain a high level of involvement in our programs. WIOA youth are supported emotionally throughout the entire year at OCCTAC, and are provided with a positive and welcoming environment that also encourages youth to partake on various leadership roles within the various programs and activities at our agency. These additional activities provide youth with an opportunity to gain self- P 25A-28 EXHIBIT 1 2019-20 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal confidence, self-esteem and leadership skills, Our goal is'to empoweryouth and provide a life changing opportunity through this WIOA program 5. Paid & Unnpald Work Experience - A. Describe in detail the paid and unpaid work experience opportunities that will be offered to the youth such as, Summer employment, Pre -apprenticeship programs, Internships or job shadowing, and On -the -Job training opportunities. Youth will engage in weekly "hands-on" work experience and job training opportunities at our agency and other Community sites. The following tables (Tables 4, 5 & 6), demonstrate the variety of programs that we offer at OCCTAC and at offsfte work experience locations. WIOA participants can choose from any of these programs/fields to fulfill their career goals and work experience. Please see below Table 4 for an overview of the various "hands-on" job - training programs, mentoring and work experience opportunities at OCCTAC. TABLE 4: Mentoring & lob Training Programs at OCCTAC rea Mflning Job Tale Placement & Educational/Training Work Experience Curriculum Health Case Manager Intern OCCTAC, MECCA and SAC Curriculum &Case CommunitySites 'state[ertlficoteProgram Management Health/ Mental Mental Health IMHi Health (MH) Paraprofessional Child Care Worker State Certificate Office/Reception Customer Service Computers Education Education Arts Education Child Care Worker Assistant Tutor/ Instructional Assistant Teaching Assistant Teaching Assistant Technology Assistant Graphic Artist Audio Engineer Intern Film Production Intern OCCTAC, MECCA and OMID sites Early Start & Pre-I:Inder Arts Program at OCCTAC OCCTAC office & Community sites Learning Academy at OCCTAC & SAUSD After County of Orange, Health Care Agency, MH Paraprofessional Certificate SAC Curriculum 'State Certificate Program SAC curriculum "state Certificate Program OCCTAC & HOST. Curriculum Early Intervention/ First Five Early Child hood Early Start Program at curriculum, High Scope & OCCTAC "Hands on Training" After -School Arts Program at OCCTAC and Engage 360 atvarious SAUSD schools Computers/Nledla LAP, at OCCTAC &Santa Ana Business Owners St. Andrews Church Community Sites CA Performing Arts Standards Curriculum and "Hands-on" Arts Training SAC, Digital Media Center OCCTAC currlculums & "Hands-on" Phoroshop, Animation/ Illustration & Graphic design trainingr Recording Technology Training i Softwares_ Pro -Tools & Sybellius 7 25A-29 EXHIBIT 1 2019-20 Orange County Children's Therapeutic Arts Center Youth Employment program - WICIA Proposal Furthermore, W10A youth will be encouraged to participate in additional programs that we have at our agencyto give youth more opportunities and "hands-on" experience on a variety of fields (health, education, arts and technology), so they can gain as much work experience as possible, TABLE 5: Additional Job Training Programs for WIOA_ youth mentored by NON-W IOA staff ". PROGRAM Early Start Program The Early Start program is and early Intervention program Mondays & Tuesdays that integrates very young children (6 months to 3 years of 8:30 am -11:30 am age) with and without special in a natural community Fridays environment with their parents. It aims at enhancing 8:30Elm -10:30am students' cognitive, language, motor and social development. Pre-ICinder Arts The Pre-Klnder Arts program is a bilingual school readiness Wednesdays & Program program that serves children ages 3.4years old. The Thursdays parents and children work together in a creative and 8:30 am -11:30 am nurturing environment by engaging in music, art, literacy, Fridays anddparenting classes to prepare children for school, 10:30--12:30 pm After School Arts The ASA for Life program provides artistic training in the Monday- Friday Program fields of Must(., Visual Arts, Dance, IMusical Theatre, and 3:30 pm -8:00 pm Technology training to at -risk youth, and children with and Saturdays disabilities in the community. 9:00 am - 4:00 pm Therapeutic Arts This program serves children and youth with disabilities of Monday- Friday i Program all ages and special needs, including: learning disability, 3:30 pm -8:00 pm health impairments, physical disability, developmental Saturdays _ disabilities and others. 9:00 am - 4:00 pm Learning Academy R This program provides homework support and tutoring to _ Monday- Friday Tutoring Program students (ages 5 -16 yrs.) in Language Arts (reading and 4:DD- 8:00 pm writing), math, and other academic subjects. i Saturdays OCCTAC Family Wellness Program Senior socialization Program This program provides outreach, prevention, referrals and engagement with individuals at -risk of mental health problems. Other support services include parenting, counseling, and support groups. 'This program provides early intervention and socialization activities to alder adults at -risk of mental health problems. Services are provided at OCCTAC and various Senior Centers in Santa Ana. Monday - Friday 8:30 am -8:30 pm and weekends Monday -Saturdays 8:00am - 8:00pm B. Special consideration will be given to organizations that can prepare youth for targeted in -demand industries as identified In the OC Regional plan: OCCTAC's Youth employment program prepares youth in 2 targeted in -demand industries identified in the OC Regional plan: 1) Healthcare and 2) Technology. C. Special Consideration for organizatlons that offer job training/preparation In the industries of: Science, Technology, Engineering, the Arts and Math. OCCTAC offers job training and preparation in 3 of the Industries mentioned above: 1) Technology, 2) the Arts and 3) Math. 25A-30 EXHIBIT 1 2019-20 Grange County Ch lid ren's Therapeutic Arts Center Youth Employment Program - * JICIA Proposal D. List some of the employers that will assist In the paid and unpaid work experience opportunities. Please see below Table 6 for offsite job trainings for our youth. TABLE 6: Mentoring & Job Training Programs OFF SITE 'T• :F � igMc'' %' ..i T�"1.:; M� "e;..� "College :.""7 T A: c �� I�' Y �Y'iDESCIiIP7�J`�"u'`" J _ . �y� -:g: •.':., `y"I'M'i .`.�.''�, : Sw' Santa Ana CDC Childcare Worker/ Preschool 'reacher Assistant: Intern is Monday— Friday responsible for assisting preschool Teacher and conduct a va rfety of activities with children, including educational, arts & 8:00am- 6:00pm recreational activities, developmental assessments and others. Santa Ana Senior Center Case Manager Assistant! Intern Is responsible for assisting Monday -Saturday CCCTAC Case Manager at the Senior Center or5anta Ana Santa Ana Towers 'Towers, and conduct a vaflety of activities with seniors, 8;00am — G:Oopm Including health related and recreational activities, case management, interviews & assessments and others. State Farm Insurance Administrative Assistant/CustomerService: _ Monday -Friday Intern is responsible for answering phone tails and directing them to their designated department. Intern is also 8:00am-5:00pm responsible for printing, organizing, and filing documents. Intern will be responsible for assisting clients with questions Santa Ana Downtown Office/Reception/Customer Service: Intern Is responsible for Monday -Saturday Businesses making calls to previous and interested clients and Inform on merchandise. Intern is also responsible for answering phone (Days/Times vary) calls and providing assistance to clients and dlrecdng them to the necessa ry department. Intern will also work with clients In person and assist with any questions related to business and Santa Ana Dnwntown Administrative Assistant/ Social Media Intern: Monday -Friday Businesses Intern is responsible for computer literacy, updating social . media, making phone calls to participants to update contact (Days/Times vary) information, and some fundraising. Intern is also responsible for clerical duties such as filing documents, answering phone calls and other tasks. _ • Santa Ana Downtown Graphic Arts Intern/Marketing Intern & Administrative Monday- Saturday Businesses Assistant: Intern Is responsible for assisting in the creation of logos and (Days/Timesvary) flyers for marketing. Intern is also responsible for updating social media and some administrative duties such a filing, _.. organizing, and data entry. E. Include Letters of Commitment from employers as Attachment D. Please see letters attached. F. include a copy of the Work Experience policy as Attachment E. Please see attached OCCTAC's Work Experience Policy. 25A-31 EXHIBIT 1 2019-20 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA proposal 6. Alternative Secondary School Services {3 pages InaxD: A. Describe in detail the alternative secondary school services or dropout recovery services that will be made available for youth. Youth will meet with the Educational Counselor at OCCTAC at least once a month to receive assistance as they decide to pursue their education. Youth and Counselor will meet and create monthly goals, which will lead to youth obtaining their dipfoma/GED. Counselor will provide youth with the various options available to them and will provide guidance along the way. The Counselor and youth will write down the path youth decidesto take. Counselor will check in with youth periodically to ensure that youth is fulfilling all requirements. Prior to meeting with youth, the Educational Counselor will research the alternative secondary school services available near the youth. Counselor wili gather information regarding requirements, costs, rules, schedules, entrance exams, etc. and provide to youth this information. In addition, the counselor will prove youth some examples of alternative secondary school services located in Santa Ana, provided below in Table 7. In summary, the Educational Counselor will meet with each WIOA youth to obtain a better understandingeftheparticipants'needs. During this meeting, the Counselor wil I gather more information relevant to the youth's needs. Together, the Educational Counselor and youth will find the program that best suits the participant. Then, they will call and set up an appointment to meet with the representative of the program. The Counselor will attend this meeting with the youth to advocate for the participant's best option. After this meeting, the participant and the counselor will strategize on how to proceed further. During this period, the youth will also be supported with additional academic /educational services, such as tutoring, study skills, time management, financial literacy and other important life skills topics. Table 7: Alternative Secondary Schools located in Santa Ana College and Career 11699 E. Wilshire Ave., 714) 796-6795 (Preparatory Ste'605 Santa Ana, Academy 2705 Community Day High 804 N Falrvieve St. 14) 796-9000 School Santa Ana CA92703 Study 333 E. walnut St. I7141 565-5400 Santa Ana, CA 92701 High School 154000 Lansdowne 714) 730.7356 Rd. Tustin, CA 92782 I to Ana College — 2900 W. Edinger Ave, 714) 241-5720 ool of Continuing Santa Ana, California cation 92704 hilMmOs Locations —Centennial 9ucatlon Center & Santa no Callezo Continuation School (Credit High school no Program ijt 25A-32 EXHIBIT 1 2019-20 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal B. Describe in detail the activities that will lead youth to attainment of secondary school diploma or equivalent. All Youth will be encouraged to continue their education, since this is such an important factor in their overall Improvement and success in life. Youth will work closely with the Educational Counselor at OCCTAC on a one-on-one basis, and receive encouragement and guidance. All WIOA participants will be encouraged to attend college field trips throughout the year, and be exposed to different college campuses, as well as a wide variety of majors. By visitingthe various colleges, youth will understand betterthe application process aswell as all requirements needed. The WIOA program at OCCTAC will also assist all youth with academic skills and provide all youth with basic skills deficiency a Literacy/Numeracy Tutor to help them improve in the deficient areas. In addition, the Educational Counselor will keep in close communication with the Literacy/Numeracy Tutor, and ensure that every participant is receiving the assistance needed to pass his or her classes, Aside from tutoring, the Counselor will meet with youth during hi -weekly meetings and support youth in developing all the skills necessary to succeed. These meetings will focus on important topics, such as, time management, test -tatting strategies, and study skills. Furthermore, the counselor will also map out a plan that will help youth work towards their academic/educational goals. Youth and Counselor will also set goals and will work together to achieve goals. During every meeting, Counselor will inquire about youth's progress. Counselor will also work closely with the Case Manger, the Career Counselor and the Tutor to ensure that youth is receiving all the necessary assistance needed to Improve in their academic goals, C. Special consideration for organizations that offer dropout prevention or dropout recovery services. As mentioned previously, OCCTAC will continue to collaborate with the Santa Ana Unified School District, TPP, as well as with the Department of Pupil Support Services, headed by Heidi Cisneros. We will continue to work with key counselors like Patrick Yrarrazaval-Correa to enroll in our program targeted Santa Ana youth, and offer dropout prevention or recovery services. 7. Preparation for Postsecondary Education and Trainingapai es Max Note; WIOA only accepts certificates that are accredited by a State recognized educational entity or are recognized by employers. OCCTAC provides State recognized Certificate programs in partnership with the Santa Ana College, Therefore, any employer should recognize these certificate programs. We are extremely grateful for this wonderful partnership with the Santa Ana College. See letters of Support from the Santa Ana College In Attachments C and F. A. Special consideration for organizations that offer preparation for postsecondary education and training In high -demand Industries.000TAC offers youth with and without disabilities preparation for postsecondary education. As state previously, OCCTAC partners with the Santa Ana College to offer youth a variety of career path options, Our WIOA team (Educational and Career Counselors, Case Manager and Literacy/Numeracy Tutor) work together to assist all of the youth enrolled In this program, Because ofthe certificate programs provided at OCCTAC, youth apply to the following positions and receive minimum and above wages. For example, • Micro Center $12,00 + Benefits 11 25A-33 EXHIBIT 1 2019-20 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal • DaikinAC$12.00 • Providence Speech $13.00+Benefits B. Special conslderatior, for organizations that collaborate or partner with postsecondary Institutions to enroll youth in career pathways that lead to an in -demand occupation. OCCTAC partners with the Santa Ana College to enroll youth in career pathways of their choice, Also, we offer a variety of Santa Ana College courses at the OCCI'AC facility, which is very convenient for our youth and other adults to enroll in a variety of college courses taught by SAC faculty at OCCTAC. Some of these courses include the following: Employability Skills, Business Classes, Health Education, Child Development, etc. In partnership with SAC, OCCAC offers 2 State Certificate programs at our agency: 1) Child Worker State Certificate and the Office Cleric/Admin State Certificate), where they can earn a State Certificate in less than a year and the opportunity to find a job in one of these career pathways. C, Identify and/or develop a pathway for youth that can prepare them to obtain a career or occupation that provides livable wages? Please elaborate on the specific pathway(s). Developing a pathway for youth that Can prepare them to obtain a career or occupation is a high priority for OCCTAC. Our WIOA team inspires and motivate our WIOA youth to continue to enhance their educational and career goals, whether they have a disability or not, our goal is for the youth to be more successful in life? Please see below a pathway that we have created at our agency to assist and lead our WIOA participants. Pathway for Post -Secondary Education Participants will; 1. fleet educational counselor and identify interest and possible careers. 2. Research 1Veccssary education and courses to reach a particular career. 3. Visit different campuses and apply to the ones they feel the most comfortable. 4. Take placement exams after being accepted to his or her school. 5. Research major tin MiZA-ieg frements for achievement G. Apply to programs that will. provide additional ser►ice% that youth 'will need while in post secondary education (l'AT?SA, BOG, DSPS,'E0 S eet.) 7. Create educational plan d registration to courses. 12 25A-34 EXHIBIT 1 2019-20 Orange County Children's Therapeutic Arts Center Youth Employment Program - W10A Proposal D. Describe in detail how the program will prepare youth for postsecondary education and training. The WIOA case manager, career and educational counselors meet regularly with each WIOAyouth to discuss job leads, employment opportunities and post -secondary education. The case manager and career counselor helps youth with employment, and the educational counselor helps youth with entering post -secondary education. The career counselor will assess all youth using ONET to learn about their career preference, interests and skills, and then match them with carriers of their choice. Youth will then be able to obtain assistance In researching different majors, vocational training and certificate programs that will allow them to enter into post -secondary education in their field of interest. The Educational Counselor will also provide assistanceto youth in completing all necessary registration and financial aid, scholarships and any important forms to minimize any stress and anxiety on registration or financial burdens. E. How will your organization expose youth to the various post -secondary educational institutions (colleges, universities, vocational training schools, apprenticeships, etc.). All year round, the WIOA youth and staff attend field trips to the various colleges and universities so they can get motivated and encouraged to enroll in any of these institutions with the help of the case manager and the career and educational counselors at OCCTAC. F. Describe the certificates that youth will he able to earn while in your program or within 1 year after exit. As mentioned previously, OCCTAC has a very strong partnership with the Santa Ana College. Currently, we offer 2 State Certificate programs at OCCTAC and all of the courses are taught at OCCTAC's facility by the SAC faculty. Please see below (Table 9) for a brief description of these certificate programs. office Clerk State CeAificate Program Certificate Programs at ACCrAC in partnership with the Santa Ana Colle Brief This program prepares students for an in-depth training In executive secretary/administrative assistant positions. The open-entry/open exit, competency -based format promotes success in a high employment occupational field. The program develops skills in research, report and correspondence preparation, advanced computer sofhvare applications, database management, interactive presentations, customer service and telephone techniques, and other advanced office procedures. • I<eybaard 1 • Intro to Windows • Intro to Ward • Intro to Excel • Employability Skills • Naalgatingthe Internet Child Care Worker 'this progratn nains students in the field of early childhood and State Certificate business development. Students learn haw to start their own private Program business or work at a childcare facility, such as presehooL eta. Students learnbusiness skills, early childhood care and development, health btfomrationrequired forlicensing, and skills necessary for successful operation of a childcare business. Days/Tlmes Monday —Friday Courses are offered various days/times du ring the week (morning, afternoon and evenings) Monday - Friday courses are offered various days/times during the taeek 1s 25A-35 EXHIBIT 1 2019-20 Orange County Children's Therapeutic Arts Center Youth Employment Prograrn - WICIA Proposal In order to earniheir Stutz Certificate rind obtain a Counly,iPOrange (morning, license, students must take the following eoprsos: afternoon and • Early Childhood Care and Development evenings) • Health Education for Childcare Providers • Employability Skills • Hove to Start a Small Business • Business Practices for Family Child Care Providers G. include data and research that supports the industries or pathways listed above. According to O Net Online the following position and many other administration positions considered those with a bright outlook and rising opening. 4.3-4171.00 Receptionist and information clerks 43-6013.00 Medical Secretaries 43-3021.00 Billing and Positing Clerks According to 0 Net online the following position and many other in child worker are considered those with bright outlook and rising opening as well. 39-9011.00 Child care worker 25- 2011.00 Preschool Teachers, except special education. H. Include Letters of intent from training agencies as Attachment F, Please see letters of Support/Intent from the Santa Ana College. In addition to our state certificate programs offered at OCCTAC in partnership with the Santa Ana College, OCCTAC is currently collaborating and with other community partners to incorporate 2 Health Certificate Programs to train our WIOA youth. 1) Mental Health Paraprofessional Certificate: In partnership with the County of Orange, Health Care Agency, OCCTAC staff is trained and certified to offer a "Mental Health Paraprofessional" Certificate, This training is currently being offered to Religious Leaders in the community all over Orange County, and funded by the County of Orange, Health Care Agency. We are researching the possibility of offering this certificate program to our WIOA youth, if they are interested in working in thisfield. 2) Medical Technology Certificate: In partnership with the California School of Health Sciences, OCCTAC is currently in discussions with the owners (past board members) to train our youth in short-term Medical Technology certificates. 8. Tutoring (1 page maxh Note: Youth Service Providers are required to use the Test for Adult Basic Education (TABS) an ALL youth to assess their literacy and numeracy skills. Youth who score 8.9 and below are considered "basic skills deficient" and should receive tutoring or remedial training to improve their literacy/numeracy skills. OCCTAC currently uses and will continue to use TABE test and TABE testing materials with our WIOA participants to improve their literacy and n umeracy skills. 14 25A-36 EXHIBIT 1 2019-20 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal J. Describe in detall the tutoring resources that will be provided to youth. OCCTAC has demonstrated commitment in helping WIOA youth with and without disabilities improve their literacy and numeracy skills as evidenced every year with our participants) Every year at least 80%of all participants increase their literacy/numeracy skills! In summary, our WIOA Literacy and Numeracy tutors meet with each participantat least once a week upon the completion of the initial TABE assessment. Our agency's goal is that each youth Increases by at least two Educational Functional Levels at time of post-test. OCCTAC tutors provide individualized tutoring sessions every week throughout the year to ensure that our youth will be able to increase both their literacy and numeracy skills to be successful in life. In the past, OCCTAC has been very successful in the attainment of these goals, and thus it will continue to assist all participants with and without disabilities achieve higher educational and academic goals to be successful in their educational and career goals. 9. Mentorine t1 page maw K. Specify how your organization will provide mentoring to youth. Our agency has wonderful staff that is dedicated to empowering and supporting our WIOA youth. Not only will our WIOA staff provide mentoring to youth, but all the other OCCTAC staff working In other programs at our agency and in the community, such as (After School Arts, Therapeutic Arts, Early Start & Pre -Kinder Arts, Learning Academy, Family Wellness Program, Senior Socialization Program etc,) Youth will have the opportunity to learn, interview, shadow and receive mentoring from excellent professionals in the fields of Education, Arts, Technology, Health, Psychology, Counseling, Early Childhood Development, Marketing, Business and others. In addition, the youth will gain hands on work experience in these fields, as well as the opportunity to gain insightfrom these professionals regarding the various career and educational paths that youth are interested in pursuing. L. Specify what types of support your organization will offer youth who are facing challenging obstacles such as family dysfunctions, mental health issues, homelessness, low self-esteem, probation, gang issues, parenting issues, etc. OCCTAC. will continue to collaborate with OMID Mental Health Clinic, Pepperdine University, Graduate School of Education and Psychology, California State University, Fullerton and USC, School of Social Work. All institutions refer counseling, psychology and marriage and familytherapy!nternsto OCCTAC, and provide Psychological/ Mental Health Counselingto all our WIOAyouth, If needed, Participants can enroll in individual counseling at OCCTACor in the community. In addition to the psychological counseling provided to youth, all WIOA participants must attend mandatory life skills workshops and trainings on where to obtain additional information and resources in the community. Our Case Mangers will also guide the youth and refer them to these additional community resources and specialists, if needed, Finally, parenting youth will also be able to participate in any of the parenting classes offered at OCCTAC, to help them with parenting Issues, educational support etc. and gain assistance in working through all of these challenges. 15 25A-37 EXHIBIT 1 2019.20 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal M. Will your organization offer mental health services or referrals to mental health agencies, describe. YES. As stated above, OCCTAC has various community partnerships that can offer mental health services to our youth. Thus, our WIQA staff can make direct referrals to provide free mental health services and onsite counseling on a weekly basis for our WIQA youth. N. Describe how your organization will provide or refer youth to comprehensive guidance and counseling for drug and alcohol, etc. In partnership with the community services program, we are he able to provide youth with a workshop on drugs and alcohol, and also provide them information recourses, and referrals if needed, 10.Worksho s: O. Provide information about the followingworkshops and how or when the workshops will be provided to youth in the program: - All participants will be required to attend Life Skills and Job Skills training that will encompass all of the following components. Youth will be asked to attend mandatory workshops to assist them in their overall achievement In this program, as well astheir personal lives. Workshopswill be weekly. Starting in September 2019 and ending in June 2020. OCCTAC Training Series; • Financial Literacy: This workshop series will allow WIQA participants to understand the importance of budgeting their money and savings. They will gain an insight on how to become finlcally stable now in order to further assist them with their career and educational goals. See attachments section for a sample. • Job Skills: This workshop series will allow youth to learn and create materials needed for employment purposes, with the ultimate goal of when completed, they are able to assemble an employment portfolio that can be presented at anyjob fair, interview, and new potential employer. See attachments section for a sample. • Life Skills; This workshop series will help our youth with day to day life skills information to assist them In making healthy and reasonable choices in their lives. See attachments section for a sample. 1. Financial Literacy/ Budget Management — These are one of the most basic and important workshop series that we offer at QCCTAC for several years! As mentioned above, WIQA participant will learn about financial literacy and budgeting, and these workshops will allow our youth to think not only about the present, but of their future. They will learn the basic of opening a checking and savings account, and how to plan for retirement and future expenses. 2. Entrepreneur Skills Training —This workshop will be the perfect opportunity for innovative young adults in Orange County to learn what it takes to be successful when launching their entrepreneurial ventures. They will learn how to do this via three key strategies: Business plan competition, Networking and collaboration. 3. Labor Market Information —This workshop will provide youth with valuable information for today's labor market, so that you can make an educated decision on which career path is best 16 25A-38 EXHIBIT 1 2019-20 Orange County Children's Therapeutic Arts Center Youth Employment Program - WlOA Proposal stilted to their skills and abilities. 4. Family Planning — A representative from Planned Parenthood will provide our WIDA youth with information on birth control methods, family planning and free healthcare services. These workshops are intended to help assist youth with their future and current family stabilities. 5. Worker's Rights/Labor Laws— Participants will be able to learn and understand their rights as an employee in California from things lilce mandatory break times and benefits. Participant will also be able to learn and understand how to ask and receive accommodations that must be provided to those who have same type of learning or physical disability. As well as questions that may not be asked in an interview or after becoming an employee. 6. Analytical Skills at the Workplace —All WIDA youth will be provided with a task analysis and literacy analysis, skills assessments, job profiling, and pre -employment work skills. Each of these sills can provide a path to improve the participant's ability to perform basic job skills in the field or job they have or may have in the future. 7. Health Resources — Participants will be given resources from our community partners, including Planned Parenthood on howto be healthy and safe, and howto obtain medical services. Additionally, our MECCA coalition, Pepperdine University, USC, School of Social Work, and the County of Orange, Health Agency will provide WIOA participants with other health resources and mental health specialists, if needed. S. Professional Communication/Public Speaking Skills— All Youth will be asked to take a training that will allow them to learn the necessary skills for public speaking, including how to speak -to employers and/or new offsite work placements and new potential employers. Also, youth will learn how to create and give oral presentations, as well as how to speak to people when networking for future connections. 9. Navigating the Workplace — Participants will learn how to deal with difficult workplace situations, and the importance of effective communication skills for positive professional relationships and conflict resolution. This will include learning about good and bad forms of communication, suggestions on positive and effective communication, and techniques on how to effectively respond to conflict situations. Participants will then have the opportunity to put their knowledge to the test by reviewing different workplace scenarios where they will change the outcome of the situation. 11.Civic Engagement and/or Leadership Development A. Can your organization offer a civic engagement opportunity or leadership development opportunity for WICA youth and otheryouth in the community, if so, please describe. — Yes, every year we provide our WIDA youth many opportunities for civic engagement and/or leadership development. For example, All WIOAyouth are asked to attend and participate in the youth council meetings, so they can share their personal experiences with the program and 25A-39 EXHIBIT 1 2019-20 Orange County Children's Therapeutic Arts Center Youth Employment Program - W10A proposal contribute ideas/information on how to better serve the youth In Santa Ana. Also, Youth attend other important community events representing OCCTAC and the Santa Ana community, Finally, they are also asked to do presentations to other youth in the community to inspire and share their experience with other youth in Santa Ana and contribute to a better future for our communityl B. Indicate the number of youth that will participate in the civic engagement or leadership development opportunity — All WIOA youth are requested to engage In leadership development opportunities at OCCTAC and the community, through civic engagement and leadership opportunities throughout the year! 12. Supportive Services: A. Will your organization provide supportive services to youth such as gas cards, bus pass, childcare assistance, etc, If so, please describe. — Yes. All youth will be provided with supportive services during all phases of the W10A program. Supportive services are available to those youth approved for the program that show limited resources to meet basic needs, and have expressed to our case manager or educational/career counselor the need for additional support services. WIOA Youth enrolled at OCCTAC are eligible for the following (as long as funds are available): 1. 30 day bus passes; Every month as long as they provide proof of a steady attendance to all WIOA activities and or accomplish employment or educational goals 2. ACCESS Coupon Books: Every other week as long as they p rovide proof of a steady attendance to all WIOA activities and or accomplish employment or educational goals 3, Gas Cards: Every month as long as they provide proof of a steady attendance to all WIOA activities and or need to accomplish employment or educational goals. As well as proof of their license. 4. Academic Supplies: All WIOA participants are eligible for academic supplies, such as: planners, USB drives and backpacks. For students who have entered post -secondary education we are able to purchase some, if not all, of their college course books. For those who have entered a credential program some if not all fees can be paid off. 5. Work Related; All participants are eligible for work related material when needed, to help obtain or keep employment such as portfolios, clothing etc, 6. Child/Dependent Care: Participants may receive assistance with childcare or dependent care through the provision of $50 payment to instltution/childcare provider of their choice. this will enable them to participate in WIOA activities and/or accomplish employment or educational goals, B. Include the Supportive Service Polley as Attachment G. Please see attached OCCTAC Supportive Services Policy for more specific details. 13. Incentives (1 page max): A. Will your organization provide incentives to youth for accomplishing program benchmarks or personal goals, If so, please describe. —yes, WIOA staff will be providing youth with incentives that will encourage them to accomplish their program benchmarks and personal goals, in order to move forward in employment and education. lit 25A-40 EXHIBIT 1 2019-2.0 Orange County Children°s Therapeutic Arts Center Youth Employment Program - WICA Proposal B. Include the Incentive Policy as attachment H. Please see Incentive Policy as attachment H. 14.Follovu-Up Services {3 pages max):. Youth Service Providers are required to provide follow-up services to youth participants 12 months after exit. Follow-up documentation will be required 30 days after exit, 60 days after exit, and 111, 2nd, 31, and 41h quarter after exit. Yes, OCCTAC staff will comply with all WIOA regulations and program requirements. Please see below Table 9 that delineates all follow-up services. A. Elaborate on the types of services that will be provided to youth during each quarter during the 12-month follow-up period. The following table describes the services that can be obtained and provided to youth during any part of their 12-menthfollow up period. Please see below Table 9 for follow-up services. Case Management (Updates and Meetings) Educational Counseling (Updates and Meetings) Employment Services (Job Development Leetings) Credential Services (Registration) _ Supportive Service 30day 60day Monthly Monthl, and as and as needed needed Quartet 1 2"Quarter 3" Quarter A"Quarter and as and as I and as I and As needed needed needed needed Monthly ManthEy Monthly As needed As needed As needed and as and as and as needed needed needed I As Needed As Needed As Needed As Needed As Needed As Needed ; As As As Needed As Needed Asfunds I As As Needed As As funds I As Supportive Services As funds As funds I As funds As funds As funds As funds School Materials} Allow Allow All oev Allow Allow Allow Referrals (Housing, As Needed As As As Needed As Needed As Needo Mental Health, Food Needed Needed Distributions, Health, Counseling, other) _• . _ B. Describe how your organization will provide case management, Job retention services, mentoring, and ensure the participants attain their goals. — All participants are asked to meet with the case managers and the career/educational counselor at least once a month during the first quarter after exit, in order to ensure that youth accomplish and continue meeting their goals. Youth have the option of meeting with the job developer and case manager to gain additional skills and training if needed, and to obtain employment or retain employment after exit. Participants are also contacted via phone or/and e-mail duringthe 1.9 25A-41 EXHIBIT 1 2019-20 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal znd, 3rd, and 4th quarters to get updates from youth on post -secondary education and employment. Furthermore, all Youth are encouraged to come in person to meet with the WIOA staff, attend meetings, and receive additional tutoring, training, and or any other services at OCCTAC, to ensure that youth keep a good GPA in school, and continue to move forward in their employment. C. Describe how your organization will ensure that youth meet the Performance indicators during the follow-up period. --The following Table 10 indicates how often the WIQA staff will contact. youth, and set up meetings/appointments to provide them with additional assistance, and support their goals to retain employment and stay in post -secondary education. . ...,,..u„v—F.c ucercr• uxrodlotir ul�oelc'rces ,: " >::l�-s��>., - ..::,',,;;�:.:. •hall Period'..::,. `: 1" Quarter 2nd Quarter 30 day 60 day F Quarter 4'^ Monthly and As Needed asneaded Quarter Follow Up Case Manager Meetings Monthly and as needed Monthly and as needed As Needed As Needed Monthly and Quarterly and as needed as needed Follow Up Calls/Emails Monthly and as needed Monthly and as needed Quarterly Quarterly and as and as As Needed As Needed needed needed As Needed As Needed Follow Up Job Developer Meetln _ _ As Needed __ As Needed _ Follow Up Educational Counselor Meetings lob development trainings (Resume, cover letter, Monthly and as needed Monthly and as needed Monthly and As Needed as needed _ As Needed As Needed As Needed As Needed As Needed As Needed As Needed As Needed applications, follow calls, Interview assistance etc.) I No service at I As Needed this time Post Secondary Tralnings (Study Skills, FASFA, No service at this time ' No service at this tine As Needed As Needed registration, transferring etc.) D. Describe if your organization will provide youth with Incentives or supportive services during follow-up period to assist youth retention, Yesl OCCTAC will provide youth with both supportive services and incentives while in the process of completing their goals, and after accomplishing an important benchmark. The following table 11 explains when they are eligible to obtain supportive services and/or incentives. Please see Incentives Policyfor details on how many incentives participants can earn for each category. TABLE 11— Su Lort_SeniceslIncenthres for'W1UA Parntleinants durin Fu11u►v-u entives �':' •:,:r',.r;;:.::... <w. $ M ..., Benchmarks,_- ' '" • •' - Post Secondary Earning Accredited Job Search Obtaining Retaining Education credential Employment employment . 30 day Buss pass, 30 day Buss Supportive ACCESS Coupons, pass or Gas Service Gascard— Academic card $25 for reglstering $25 for obtaining- -- Education tofallors rin Post -secondary 20 25A-42 EXHIBIT 1 2019-20 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal _7 classesTcredenYial. for obtaining _secondary Col credential. $25 For $50 for $50 for every quarter Employment scheduling and obtaining they are employed as attending employment. runds allow Intervleva. Work felated Portfolios, clothing and professional tools - I attlree. E. How often will the youth be engaged or receive service during the follow-up period. — AII Youth will be asked to keep in contact with the WIOA team, and meet regularly with the case managers and the educational/career counselors during the entire follow-up period, especially during the I" quarter. After the first quarter, participants will be asked to contact and speak with the case managers and counselors on a quarterly basis. However, youth are encouraged to engage as frequently as possible with the WIOA staff I Depending on the youth's needs, they are able to meet with any WIOA Staff as often as needed. In addition, all youth are given the opportunity to take any credential programs offered at our agency, Life Skills classes, counseling and any workshops/training$ offered during any of their follow up periods. This will provide our youth the opportunity to Continue to be engaged In our center, on a weekly basis. 15.WIQA Performance Indicators A. Include a flowchart or visual aid or brief explanation of how your organization will meet the following WIOA Performance Indicators; How OCCTAC will meet the %of participants who are in education ortraining or unsubsldlzed employment during the 2"1 quarter after exit. August eptem n110 Job Search Start Applingto different positions— Meet with case Research classes to registerfor Summer Meet With Educational Counselor _ Register for summer classes _- with Educational Counselor Apply to different positions and Research classes to register for Fall follow up calls— Meet with Case Session — Meet With Educational Mana er Counselor Set up Interviews and continue to Register for Fall Classes— Meet With send out Applications — Meatwith Educational Counselor -incentives Case Manager --provide provided to youth who register fur Incentives to those who set up classes interviews Practice interview Skills and meet Register for 8week rourses— Meet with Case Manager --Incentives With Educational Counselor - provided to those who obtain incentives provided to youth who employment register for classes 21 25A-43 EXHIBIT 1 2019-20 Change County Children's Therapeutic Arts Center Youth Employment (Program - WiOA Proposal October Continue to meet with Case Classes in session Manager & job Developer as needed [Ilecvem"ir_ Continue to meet with Case Research classes to register for Manager& job Developer as Intersesslon— Meetwitheducational needed counselor as needed JrembProvide Incentives to those who Research classes to register for have.3 consecutive months on the Spring— Meet with educational Ljob counselor as needed 2. How OCCrAC will meet the% of participants who are in education or training or unstibsidized employment during the 4111 quarter after exit. to Ymanti' ,:.:::a F.dddafion :'< s Qry appointments with Case Assist Youth in Registeringto Spring Manager and Job Developer as Classes- Incentive provided to youth Needed who register for classes Set appointments with Case Assist youth in registering to 8 week Manager and Job Developer as courses - Incentive provided to youth Needed who register for classes March Provide youth Incentives for Classes in Session having been employed for 3 consecutive months _t appoin April Setments with Case El a ­sses In Session Manager and Job Developer as Needed May Set appointments with Case Assist youth in researching possible Manager and Job Developer as summer registrations Needed .tune Provide youth Incentives for Assist'youth in registering for having been employed for 3 summer classes _ consecutive months 3. Document the median earnings of participants In unsubsidized employment during the 2rd quarter after exit. During the second quarter after exit, all youth will be asked to fill out a follow-up form which contains information on wages, location of hire, and length of employment: The information on wages will be extracted from all currently employed youth to determine the median earnings of participants during the second quarter. 4. Percent of participants who obtain recognized postsecondary credential or Secondary diploma during participation or within 1 year after exit. At the beginning of the program, the Educational/Career Counselors and the Case Managers will enroll all of the participants in a recognized credential programs, Every month, the Counselors will check on the students' progress. Moreover, the Educational Counselor will build a relationship with the Postsecondary Credential Instructors, and receive a monthly progress report. The Counselors will then schedule 22 25A-44 EXHIBIT 1 2019-20 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal a meeting with those students who have not advanced. For those students who did not complete a credential during the V year of the program, the Counselors will meet with the participants, and re -enroll in a credential program during the 1st quarter follow-up. The Counselor will once again check on the participant's progress, and encourage and support participants to complete credentials. When participants complete their credentials, they receive an incentive during the 2nd quarter of the follow up. During the 3rd quarterfollow up, the Counselors will once again check on the participant's progress. The Counselors will meet with the participants bi-weekly, and make any scheduled changes that will benefit the participants. If participants complete a credential, theywill receive an incentive during the4th quarterfollow up. S. Percent of participants who, during the program, are in education or training that leads to a recognized postsecondary Credential or employment AND who are achieving measurable skills gains. Participants will meet with the educational counselor every month to discuss their educational goals. They will take an ONET assessment that will guide them in figuring out their strengths and weaknesses, as well as potential careers that fall In that category. Furthermore, meetings will be tailored to research majors and schools that contain the adequate resources to be successful. All participants will he enrolled In a credential program at the beginning of the program. The Counselor will meet with participants to receive monthly updates, and verify the participant's progress with the teacher, 6. Effectiveness In serving employers. WIOA Participants are eligible to continue to meet with the Case Manager and Job developer though out the year, and as necessary, to continue to gain employment training to improvetheir work ethics, and job skills to keep moving forward and improving at their current worksites. 16. Prior Outcomes A. If your organizatlon was previously awarded a WIOA contract through the Santa Ana Workforce Investment Board, OC Workforce Investment Board or Anaheim Workforce Investment Board please disclose your organization's past performance outcomes for the past 1-Z years from each WIB If applicable: OCCTAC has been providing the WIOA program to Santa Ana youth for the past 14 yearsl Please see below our outcomes for the last 6 years. OCCTAC PERFORMANCE OUTCOMES (Santa Ana WIsJ Measures Increased Literacy/ Numeracy Skills Entered Employment or Post -Secondary 2012-13 2013-14 ZD14-IS 74% 95% 100% 95% 7395 72% Attained Credential/ 82% 1 17111. 93% Diploma/Certificate �015-16Zolti-1 1 %�0174B 100% 89% 73% 75%7 R% 89% 100% 23 25A-45 EXHIBIT 1 2019-20 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal 27.Fiscal Co_ m eetency A. Descr;be the process used to capture and report fiscal data. All invoices or vendor statements will be Initialed by the Executive Director prior to signingthe check to pay that bill or invoice. After checks are printed and signed, the accountant shall mark "Paid" with the date of payment and check number utilized for payment. All disbursements shall be reviewed and approved by the Executive Director. A monthly review of all disbursements shall be conducted by the Accounting clerk and reviewed by the Executive Director and the Finance Committee for verification of accuracy, documentation and appropriate approval. The Executive Director shall be authorized to expend funds as approved by the Board of Directors underthe organization's annual operating budget. B. Attach a copy of the organization's procurement policies and procedures as Attachment I. Please see attached OCCTAC's Procurement Policies and procedures: C. What systems are used to ensure fiscal accountability, appropriate expenditures, and planned costs. All requests for reimbursement shall be reviewed and approved by the Executive Director and Finance Committee. All reimbursements are subject to budgetary limitations as established In the organization's approved operating budget. No reimbursements are made without appropriate backup documentation. Please see details below of the accounting system used at OCCTAC: • Accounting Method; OCCTAC utilizes a modified accrual -based account methodology, • Cost Allocation Method: Costs are allocated using the Direct Cost Allocation Method (013M Circular A-122). OCCTAC classifies each item to a specific program, department, site, grant or contact that it directly relates to. Indirect expenses like general administration and general expenses are allocated based on the allowable budgeted portion of each program with the remaining portion to the renter's administrative category. CCCTAC shall produce financial reporting for each of the Center's program functions. In consolidation, these programs shall make up the overall financial position of OCCTAC. All transactions (Payments and cash receipts) that occur at the center shall be classified under identified categories and programs. When program funding is split between two or more sources, the cost allocation forthis program shall conform to the budget allocations established in the program. • Budgets: Under the guidance of the Finance Committee and prior to the beginning of each fiscal year, the Executive Director prepares an Operational Budget, including Program Budgets, Tuition fees, Service fee rates, etc., shall be approved by the Board. Any gifts (monetary arotherwise) resulting from fund-raising activities, solicitations and acceptance of gifts or contributions that are presented with restrictions of use shall be approved by the Board of Directors and submitted to the finance committee to verify the appropriate method of accounting and reporting. • Receivables: Receivables shall be aged monthly and delinquent accounts shall be followed up for collection. Receivables from miscellaneous sources shall be reviewed periodically by the Treasurer and significant amounts shall be reported to the Board of Directors. All write-offs shall require approval from the Finance Committee prlorto implementation. The Board shall review all write-offs from uncollectible accounts receivables. 24 25A-46 EXHIBIT 1 2019-20 Orange County Children's Therapeutic Arts Center Youth Employment Program - WICIA Proposal Deposits and Receipt of Monies: Deposit of monies are made on a weekly basis, or whenever more than one thousand dollars (in either cash or check) has been received and recorded by the OCCTAC office. Ali items to be deposited are and shall be stamped "For Deposit Only" to the Account of OCCTAC with the appropriate bank account number. A deposit form for established OCCTAC accounts shall be completed with deposit slip details for cash or multiple checks. A copy of the deposit form, slip and all items to be deposited shall be made for accounting purposes and upon completion of the deposit attached to the deposit slip and turned into the accounting revenue in -box. To ensure appropriate financial controls, the individual making deposits shall not be the same person reconciling the OCCTAC account. All funds received shall be recorded in the accounting system and filed in the locked accounting file cabinet. Disbursements: All disbursements are and shall be made by checks drawn on the established operating checking account for the OCCTAC. All disbursements shall utilize pre -numbered checks used in sequence. Any and all "voided" checks are and shall be mutilated and notes on the voided check stub. At no time shall disbursements be made to "bearer" or to "cash", All banking materials, records, blank checks, and deposit books are and shall be maintained in secure cabinets in the OCCTAC office under the supervision of the Executive. Director and Accounting cleric. Only those individuals authorised to handle check stock as their part of their accounting duties for OCCTAC account shall have access to these banking materials. Disbursements are prepared from original invoices. Each disbursement shall require submission of a purchase request form and appropriate backup documentation. Invoices shall be date stamped upon receipt and marked "approved for payment." Reconciliation of Accounts: All OCCTAC bank accounts are reconciled monthly. A monthly review of all accounts and financial reports are prepared by the Board Treasurer or designated Finance Committee Member. Files and Records: OCCTAC shall maintain hard copy files for all operational and business transactions that occur. Files shall be separated into the following categories; a) Accounting records, b) Grant documentation, c) Tax filings; Donors, d) Legal/Insurance/License/Permits, e) OCCTAC Programs, f) Personnel documents and files, g) Vendor and Client contracts and other documents. OCCTAC maintains electronic and hardcopy redords of all accounting transactions and financial reporting. All electronic records are be copied and stored in a secure, off site location or in a web based file storage system, which is the server. All financial and accounting hardcopy files are stored In secure --lockable file cabinets. Requests for financial documentation get processed through the accounting staff i.e. copy of original document. Original financial documentation remains in the file/s cabinet at all times. D. Describe invoicing process and list qualifications of staff assigned to task. OCCTAC accounting clerk creates monthly WIOA invoices to submit to the City based on expenses Incurred duringthe month. Afterthe Coordinator and the Executive Director review and approve the program expenses, the Accounting clerk enters the data from the participants' stipends and/or time sheets, program staff as well as related expenses into the accounting system to generate an invoice. The invoice will be on the appropriate form provided by the WIOA Contract and submitted for relmbursement. 25 25A-47 EXHIBIT 1 2019-20 Orange County Children's Therapeutic Arts Center Youth Employment Program - WIOA Proposal E. Describe how your organization's financial stability is not dependent on VVIOA funds. The Orange County Children's Therapeutic Arts Center has a variety of funding sources, including: (1) contracts, (2) grants, (3) donations, (4) fee for service, and (5) fundraising. OCCTAC continues to maintain current contracts, as well as enter into new contracts with key community partners. Three years ago, OCCTAC started a new contract with the Santa Ana Unified School District and five years ago with MECCA and the County of Orange, Health Care Agency to provide prevention and family wellness programs. We anticipate a steady revenue increase, as we. continue to grow each year with SAUSD and our MECCA and County partners. in addition, and as part of the OCCTAC's long-term sustainability pla n, the Executive Director and our board of directors have agreed to continue to diversify OCCiAC's funding sources by focusing some more on (1) donor solicitation, and (2) fundraising, and (3) social enterprise ventures. F. Identify the percentage of budget that will go directly to youth (i.e.: work experience payments, direct training, supportive services, incentives, etc.) versus the percentage of overhead and administrative costs. 46% of budget will be directly spent on the youth in the form of work experience, stipends, salaries, direct training, support services, Incentives, etc, for the year2014- z02o. G. Submit most recent 2 years of audited financial statements as Attachment T & U with the Audited Financial Statement Form signed (Attachment S). Please see Financial Audit for year ending 2017. 18. Additional Attachments A. You may include additional documents such as flyers, brochures, training descriptions, and/or testimonials that support your proposal and/or further describe the program, as Attachment W. Please see additional attachments included. Attachments Include WIOA Youth Brochures, Youth Testimonials and other Youth Employment Program forms. 26 25A-48 EXHIBIT 1 OC CHILDREN'S THERAPEUTIC ARTS 2215 N Broadway e Santa Ana, CA 92706.714:547.5468 • Fax 714.564.9690 - www.occtac,org 501(c)3 Federal Tax ID# 3M930891 Purpose: Work Experience Policy WIOA Program 2019 — 2020 To establish guidelines for the WEX youth's paid work experience placements while enrolled in OCCTAC's Youth Employment Program funded through Workforce Innovation and Opportunity Act (W10A). Eligibility & Customer Profile: WEX youth participating in work: experience must have unexpired right to work documents and qualify for the youth employment program by meeting the requirements as outlined in the'Youth Program Eligibility and Application Policy. WEX youth will make a plan with case manager in order to assess the developmental needs and place youth in worksite that best fits the WEX youth's experience and interests. Depending on the program that they work for, WEX youth will be working with children age 6 months to adults 65+ if their worksite is OC Children's Therapeutic Art's Center. Customer profile will vary if WEX youth are placed off -site. General Information: Lunch and Breaks: WEX youth must take a % hour unpaid break after no more than 5 hours of work. They are also entitled to a paid 10- minute rest period every 4 hours. W-2: To be available for all youths that participated in WEX by January 31 for the hours completed the year before. Youths are responsible to update OCCTAC staff on addresses so that their W-2 gets mailed out to the correct address. 25A-49 EXHIBIT 1 �C CHILDREN'S {' THERAPEUTIC ARTS 2215 N Broadway • Santa Ana. CA 92706. 714.547.5468 • Fox 714.564.9690 • www.occlac.org 501(c)3 Federal Tax1D# 33-0930891 Worker's Compensation: WEX youth are all covered under OCCTAC's insurance. If they are ever to become injured or hurt.on the job they Will call the insurance company and go to the provider covered by .the insurance. Work Hours: On average WEX youth will work between 10-20 hours a week. Below are the maximum hours the WEX youth may complete. These numbers are more conservative than California labor laws for youth 17 and under because we do not authorize overtime for any WEX youth. Ages 14-15 Ages 16-17 Ages 18+ Work -Hours 4 7am-7pm from • 5am-10 pm when Anytime. Labor Day eo June 1 there is school the • Not duringschool next:day hours • 5am-12:305rri when • 7am-9pm, from June there+is no school 1 to Labor Day, the, next day Maximum hours 18 hours a week but not 40 hours a week, but 40 hours When school in over: not over: session • 3 hours a day on • 4 hours a day school days Monday -Thursday le 8 hours a day • 8 hours a day Saturday -Sunday Friday -Sunday and and holidays holidays Maximum hours .. 40 hours.a week • 40 hours -a week 40 hours wfierischool.not.in 8 hours a day • 8'hours a day. session 25A-50 EXHIBIT 1 OC CHILDREN'S THERAPEUTIC ARTS 2215 N Broadway • Santa Ana, CA 92706.714,547,5448 • Fax 714.564.9690 • www.occtac.org 501 fc)3 Federal Tax IDJt 3M930891 Timecards and Sign in Sheets: Worksite will have a binder on -site where WEX youth will sign in and out. In order for the timesheets to be valid, youth must have the supervisor.initial every shift. Youth will then complete timesheets to the best of their knowledge and sign them. At the end of every month, youth must turn in sign -in sheets and signed timesheets to coordinator. if WEX youth is unable to.collect sign in sheets, OCCTAC staff may retrieve the sign in sheets from worksite. Paycheck Information: WEX youth will be paid on the_1511 of,every month. Duration and Length of WEX Activity: Based on the availability and needs of WEX youth work experience should be a minimum of 6 weeks and not exceed 45 weeks or 900 hours unless approved by Program Manager. Staff of Santa Ana Workforce Development Board may approve WEX waivers of the 900-hour limitation policy. Waiver requests rrlust be submitted in writing. Youth may not exceed the 900-h6ur'limit prior to the date of waiver approval. Rate of Pay and Payment: During Stipend WEX youth will receive $150.00 for every 10 hours completed for the first 40 hours of work experience. Immediately after that, youth will be compensated at minimum the California minimum wage for every hour worked. 25A-51 EXHIBIT 1 OC CHILDREN'S THERAPEUTIC ARTS 2215 N Broadway • Santa Ana, CA 92706 • 714.547.5468 • Fax 714.564.9690 • www.occtac.org 501fc)3 Foderol Tax 104 33.0930891 Time Frame California Minimum Wage January 1- December 31, 2018 $11.00/ Hour January 1- December31, 2019 $12.00/ Hour Worksite Review: Worksite review will occur three times during their WEX training. Worksite will be monitored for compliance of worksite agreement and safety standards. The purpose will be to ensure that WEX youth is receiving quality training while working in a safe and comfortable environment. OCCTAC staff member is to visit the worksite before training begins to meet with the WEX youth's supervisor and monitor the worksite. Staff is to do a minimum of one visit halfway through training and a final visit a week before training ends, If corrective action is required, worksite supervisor will be informed by OCCTAC staff of any inconsistencies in the worksites operations. A follow-up visit will be made within three to five working days after the findings have been identified, to review corrective action taken by worksite. Allowable Expenditures: WEX funds may be used to pay participant's wages and related benefits for work experience in the public, private, for -profit or non- profit sectors when the participant's objective assessment and individual service strategy indicate that work experience is appropriate. Allowable expenditures beyond wages may include the following: • Classroom training or the required academic education component directly related to the work experience. • Professional development training related to work experience a 25A-52 EXHIBIT 1 OC CHILDREN'S THERAPEUTIC ARTS 2215 N Broadway • Santa Ana, CA 92706. 714547.5468 • Fax 714.564.9690 • Www,occtac.org 5Dl 1c13 Federol Tax ID4 33-0930891 o Orientation sessions for WEX youth and employers • Tutoring with OCCTAC tutor in order to improve skills or meet ISS Goals • Meeting with supervisors or employers outside of scheduled work hours for planning, training, or evaluating progress. Worksite approval Procedures: Worksite approval procedures ensure that the Worksite fits the WEX youth's developmental needs, is a safe environmentforthem to work in, and provides valuable training. OCCTAC staff will visit the worksite, and fill out a worksite safety report depending on the youth's age. They should also present the worksite supervisor with the worksite training agreement and contract outlining the training/ learning objectives for WEX youth. 1. The Worksite location must be safe, appropriate to the WEX youth's age, ADA compliant and EEO compliant. 2. The on -site supervisor must agree to abide by the rules indicated in the worksite training agreement 3. The on -site supervisor must outline training objectives that coincide with the WEX youth's development and capabilities on the Training Plan.,OCCTAC staff will evaluate the proposed Training Plan and suggest appropriate learning objectives when necessary. On -site supervisor must agree to any edits suggested by OCCTAC Staff. 4. Approved: Once the worksite complies by the three conditions stated above the worksite will be approved for paid WEX. S. Not Approved: If the worksite or the on -site supervisor do not comply to the following: safety, ADA and EEO compliance, worksite agreementand appropriate objectives; the worksite will not be approved for paid WEX. 25A-53 EXHIBIT 1 OC CHILDREN'S THERAPEUTIC ARTS 2215 N Broadway i Santa Ana, CA 92706 • 714.547,5468 • Fax 714.564.9690 • www.occtac.crg 501(c)3 Federal Tax IN' 33-0930391 Agency Worksite Agreement Procedures: The worksite agreement procedures ensure that all worksites are evaluated equally and'follow the same procedure. Once Staff deems the worksite safe the staff will meet with the supervisor to explain the different parts of the worksite agreement and complete the documents before the WEX youth's first day of training. Worksite training agreement includes: a) Letter from executive director introducing the objective of our Youth Employment Program funded by WIOA b) Worksite training agreement c) WEX youth responsibilities d) Training plan and worksite schedule. Staff Roles and Responsibilities: A. Complete Worksite safety report to best of knowledge and ensure that worksite is ADA and EEO compliant. B. Complete Agency Worksite Agreement with worksite supervisor. See Agency Worksite Agreement Procedures (page 6). C. Complete all parts of Worksite Approval Procedures (page 5) to ensure that the worksite is the best fit for WEX youth. D. Complete a minimum of three worksite reviews as outlined in Worksite review (page 4). E. Provide age appropriate work sites. F. Meet with worksite supervisors to evaluate WEX youth's work performance and distribute evaluations G. Meet with WEX youth to evaluate the worksite and make plan for developing job skills when necessary H. Assist with job placement at conclusion of WEX training. 25A-54 EXHIBIT 1 OC CHILDREN'S THERAPEUTIC ARTS 2215 N Broadway • Sonia Ana, CA 92706. 714.547.5468 • Fox 714,564.9690- www.occtac.orcd 5011c)3 Federal Tax lDr133-0930891 I. Educate WEX youth on health and safety and make safety plan in case of injuy. WEX Youth Roles and Responsibilities: A. Be willing to commit to learning and working hard B. Be willing to follow work hours, instructions, work policies and rules C. Keep accurate timesheets and submit timesheet to the OCCTAC Youth Employment Program office at the end of each month. D. Immediately report any work related incidents to both the. worksite supervisor and the OCCTAC staff E. Communicate any inappropriate behavior of work related issues to OCCTAC staff F. The WEX youth agrees to call the worksite supervisor a minimum of two hours before his/her shift begins if unable to report to work. G. The WEX youth is required to stay in his/her assigned placement for a period of 2-3 months. After a period of three months, if the WEX youth chooses to continue at the worksite he/she may do so with the approval of the work site supervisor and OCCTAC staff. If participation is extended additional duties and opportunities to acquire new skills should be included, in order, to further enrich the WEX youth's experience at worksite. H. Abide by responsibilities outlined in the worksite training agreement. Worksite Supervisor Roles and Responsibilities: A. Be willing to train and mentor the WEX youth B. Be willing to complete monthly evaluations of WEX youth performance. 25A-55 EXHIBIT 1 OC CHILDREN'S THERAPEUTIC ARTS 2215 N Broadway • Santa Ana, CA 92706. 714.547.5468 • Foz 714.564.9690 • www.occtac,org 501(c)3 Federal Tax IN 33-0930891 C. The worksite supervisor understands this to be an entry level position and the responsibilities assigned shall be entry level. D. Be willing to provide to OCCTAC staff and to the WEX youth a Job Description indicating WEX youth job responsibilities at worksite. E. Give WEX youth appropriate safety training for the worksite F. Give WEX youth timely breaks when appropriate as outlined in the worksite training agreement. G. Abide by the work hours and responsibilities outlined by the worksite training agreement. If any changes are made first they must be approved by OCCTAC staff and stay within the hours outlined above in "general information" section (page 1). H. Be ADA compliant I. Adhere to the Equal Opportunity Grievance Procedures ). Observe California State and Federal Child Labor Laws 25A-56 EXHIBIT 1 OC CHILDREN'S THERAPEUTIC .ARTS 2215 N Broadway - Santa Ana, CA 92706. 714,547.5468 •,Fox 714.564.9690 - www.occtoc.org 5011c13 Federal Tax ID# 33.0930891 Supportive Services Policies and Procedures WIOA Program 2019-2020 Purpose: To establish guidelines for the issuance of supportive services to participants who are identified in need of such services. Goal is to aid participants with their successful completion of OCCTAC's WIOA program, Procedures: F.li giibility: Supportive services are available to those identified as approved WIOA participants; have limited resources to meet -basic needs; and have expressed the need of additional support to OCCTAC's WIOA Program staff. Supportive services will be made available to participants while•they are enrolled in all phases of the WIOA program. These services are contingent upon approval by the Program Coordinator and OCCTAC Director. Provision of supportive service is not an entitlement. Availability of Funds and Assessment ofNeed: The fiscal advisor or the accounting clerk and the Executive Director will verify the availability of funds and notify the Program Coordinator. Supportive services are delivered contingent upon availability of funds, the treed of the participant and given on a first come, first serve basis. Initial assessment on need will be determined by the Case Manager and Hill be reviewed regularly. Logs of services will be kept on a regular basis and service(s) will also be case noted for documentation purposes. Transportation Assistance Guidelines: After identifying the need for transportation assistance and elimiriating other resources, the case manager and the participant will develop a service plan (ISS) and update progress in the case notes. Transportation assistance is defined as the provision of a gas card; bus pass or ACCESS coupon hook. No replacement bus pass, gas card or ACCESS coupon book will be issued in the event the participant loses his/her bus pass, gas card or ACCESS coupon book. 25A-57 x 4k'a, 2215 N Broadway • Santa Ana, CA 92706 = 714.547.5468 • Fox 714,564,9690 www.occlac.org 501(c)3 Federal Tax ID@ 33-0930891 Fingerprinting —Live Scan and TB Test: Participants who work with children and are placed in an educational setting will be required to undergo Fingerprinting —Live Scan through the Department of Justice and show a cleared TB Test, This supportive service will be available for participants on a case -by -case basis and determined by the case manager. Work and School Related Materials: A participant may need to purchase books, fees, school supplies and/or other necessary materials to enable him/her to participate in activities leading to a credential. A participant'may need to purchase work related equipment, attire, tools, or certification for the purpose of obtaining employment and to enable him/her to be successful in employment. Child/Dependent Care Afler identifying the need for assistance and eliminating other resources, the case manager and the participant will develop a sen ice plan (ISS) and update progress in the case notes. Childcare assistance is defined as the provision of $50 payment to institutiotsidayeare%itildcare provider upon receiving an invoice. Participants may receive assistance with childcare or dependent care, which will enable them to participate in activities. Childcare will be limited to a maximum of S50.00 per month per child/dependent. Supportive service available to all youth that enrolled in the program as pregnant or parenting youth. Other: Anv other miscellaneous type expenses not mentioned above may be considered with proper authorization. The request must be fully documented and all receipts in proper order. 25A-58 EXHIBIT 1 Orange County CHrldrLn's'therapeutic Arts Center Procurement iPnlicy 2019-2020 Orange County Children's Therapctitic Arts Center (OCCTAC) has established this Policy to guide its procurement o Fsupplies, equipment, and services. The purpose of this policy is to insure that OCCTAC. makes procurement decisions and payments in an open and Pair manner and to document all purchases when appropriate. A. Code of Cenduci No employee, ol'Ficer, or agent of Orange County Children's Therapeutic Arts Center (OCCTAC) shall participate in the selection or in the award or administration of any procurement if a conflict ofinteroai, real or apparent, would he involved. Such a conflict could arise if the employee. officer, or agent: any member ofhalhis immediate ftunily; his/her partner; or an organization which employs oris about to employ any ofthc above has a financial or other interest in the firth selected For award, No officer, employee, or agent of OCCTAC shall solicit or accept gratuities, favors, or anything of monetary value form contactors, potential contractors, or parties to sub - agreements, except where the financial interest is not substantial or the gift is an unsolicited item of nominal intrinsic value. Any alleged violations ot'these standards of condudt shall be tol'erred to the Executive Director. Where violations appear to have occurred. the oll'ending employee.. officer, or agent shall he subject to disciplinary action, including but not limited to: dismissal or transfer; when violations or infractions appear to he substantial in nature, the mutter may be referred to appropriate officials for criminal investigation and possible prosecution. B. ]Procurement Procedures The officer, employee, or agent responsible for procurement of services, supplies, equipment or construction shall reviewall proposed procurement actions to avoid the purchase of unnecessary or duplicative items. All services and items will be purchased with consideration of these priorities: 1. Best price 2. features and quality of the itom 3. ]'Willingness to meet billing, delivery, and service needs 4. Minority or Women -owned supplier Services and items less than S500: Comparisons of prices, quality, and features can he made by visit, telephone, or by consulting advortisementsand catalogues. All purchases mustbe made within budget 25A-59 EXHIBIT 1 guidelines. Writtenauthorizadonandsalesreceipt confiirmingpaymentmusthckepton file. Service and itcrns costing more than $500 traUtine purchascs)� a. A designated stalFmembcr shall identify two or thre a vcnrla rs who oiler di scourtt or c ompotitively priecdsupplies. Staff shallro utincly "Shop" those vendors, looking for the best overall price on each order --though not necessarily on an item -by -item basis. Once eachyear; thc:staff shall determine tvliichtwo ortbree vendors in the area after the most competitive prices. Written documentation of the research shall be maintained. b. Noth ing in theparagraph above shall I preventstafffrom taking advantage oflower prices from other vendors ivhenevcr better prices are available. c. Whicnpossible, staffshallattempttonegotiatediscountsforlargervolume purchases; and should inquire about discounts forpaying cash. d. Allpuechases mustbemadowithinbudgetguidelines. Writtenauthori7ation and sales receipt confirming payment mtust bekept on file. Seryiee�and Items costing more than SS lUhitieaucnt 2Rt4h sesl- a. A designated staffniembcr shall obtain lyritten quotes or advertisements from three vendors. Purchase decisions shall be made on the basis of the most advantageous purchase for OCCTAC, based on the above criteria. b. Nothing i r1 the paragraph above shall prevent stalTtiom taking advantage of lower prices from other vendors whenever better prices are available. c. Whenpossible, staffshallattempttonegotiatediscountsforiargervolume purchases, and should inquire about discounts forpay ing cash. d. All purchases mustbe made within budget guidelines. Written authorization and sales receipt conftrining payment must be kept on tile. Sole Source ProcureMi nt The use of a sole supplier is discouraged, and requires the written authorization ofthe ExecutiveDircetor. Requestsfors A soureeprocurementmust include the reasonforthe lack of competitive information and justification fortheselection. C. Authorizatian a. StaffAuthorization. The ExecutiveDirectorymayatherorHsdiscretion,giveone or more staff members purchase authority for purchases. 25A-60 EXHIBIT 1 b. funds for all purchases tnust appearin the current board -approved budget. D. Unauthorized Purchases Thepmzhase o fsuppl i es for personal use isprohibited, as is anypurchase made without the approval ofa statfmoriiberhaving purchase authority. lnaddition to beingsubjeetto disciplinary actionunderthopersonnelpolicy andanyrernodi es available undertlwlaw. an unauthorizedptn'chasern-ill heheldpersonal ly liable for the costofthe unauthorized purchase. 25A-61 OC CHILDREN S THERAPEUTIC ARTS 2215 N Broadway - Sanla Ana, CA 92706 - 714.547.5468 • Fax 714.564.9690 - www.acctac.wg 501(cj3 Federal Tax ]DO 33-0930691 Incentive Policy and Procedures WIOA Program 2019 — 2020 Purpose: To establish guidelines for the incentives to participants who successfully commit and complete goals establish during program parti,cipatiori. Goal,is;to aid enrolled youth with their successful completion of OCCTAC's WIOA program. Procedures: All Incentives are based on availability of funding and are processed on a first come first serve basis, Summary of incentives: Current Every two Secondary School $50 Subjects Completed Secondary School Perfect $50 Attendance Credential: $100 Current Enrolled Youth Post -Secondary: Current $100 Enrolled Youth Basic Skills Deficient: Increase $25 in EFL Employment: Current Enrolled $50 Youth Follow -Up Secondary School Credential: $50 Post -'Secondary $25 Employment: Job Search $25 Employment:Obtaining Ernplo meet $50 25A-62 r•"OC CHILDREN"S .,,,,..,,,,THERAPEUTIC ARTS i 4 2215 N Broadway • Santa Ana, CA 92706 714.547.5468 -Fax 714.564.9690 • www,occtac.org 501(c)3 Federal Tax ID# 33-0930891 Incentive descriptions: HS Dropouts: Individuals who are HS dropouts at time of enrollment will be encouraged to attain a HS diploma or GED. Those who enroll Into an institution yielding to a HS diploma or GED will be eligible to receive a $50.00 Gift Card for every two (2) subjects they complete.while enrolled in all phases of the WIOA program. Doing so will encourage these WIOA participants to commit to their educational goal and thus attain a secondary credential within a reasonable amount of time. Case Manager, Career Counselor and school representatives will communicate regularly to ensure that students enrolled Into their institution commit to their schedule to complete missing credits on a timely manner. Youth in Secondary Education: Obtaining Credential: Any youth in secondary education that obtains their High School Diploma or GED during current year or follow up will receive a Gift Card incentive. This is to encourage youth for completing their educational goal of obtaining a credential for finishing theirsecondary education in a timely manner. Because this is a high demand credential by employers we want to use this incentive as a way to help them secure and achieve employment goals. For Current youth: Gift Card incentive will be.$100 For Follow-up youth: Gift Card incentive will be $50. Must be completed before the last day of the 41h quarter after Exit. Attendance: Youth in secondary education will receive a $50 Gift Card incentive for every month of perfect attendance. This is to encourage school attendance and progress towards obtaining their HS Diploma. Basic Skills Deficient [BSD) Youth: WIOA participants that are identified as basic skills deficient upon enrollment will receive weekly tutoring in Math and/or Literacy (see Work Based Learning Policy), To encourage tutoring participation and motivation to improve their Literacy and Numeracy skills; youth will receive a $25 gift card per subject when they increase by at least one EFL (Educational Functioning Level). 25A-63 7 110C CHILDREIK"S THERAPEUTIC ARTS 2215 N Broadway • Santa Ana, CA 92706 •.714.547.5468 • Fox 714.564.9690 • vrwN.occtac.org 50 1 (c)3'Federol Tax ID# 33-0930891 Employment for Currently Enrolled Youth: To motivate youth to complete their employment goals participants will receive a $50 Gift Card incentive when they meet at least one of the following goals and provide supporting documentation of completion: • Turn in application for a job and get an interview • Obtain employment • Employed for 3 consecutive months Employment for Youth in Follow -Up.• • Turn in application for a job and get an interview: $25 Gift Card incentive • Obtain employment: $50 Gift Card incentive • For each quarter employed: $50 Gift Card Incentive Post -Secondary Education for Currently Enrolled Youth: Participants are encouraged to complete their -goals toward post -secondary education so that they may advance in their careers and increase their chances of earning higher hourly wages, Participants will be eligible for a $100 Gift Card. incentive if they have achieved one of the following goals toward post -secondary education and provide supporting documentation of completion. • Obtaining a Credential such as: Associates,Degree or Certificate • Registering for classes for spring or fall semester and FAFSA/Dream Act Application Post -Secondary Education for youth in Follow up: • Obtaining a Credential: $25 Gift Card incentive • Registering for Fall or Spring classes: $25 Gift Card incentive 25A-64 EXHIBIT 1 I , a:rti_._10C CHILDREN'S I THERAPEUTIC ARTS 2215 N Broadway - Santa Ana, CA 92706 - 714.547.5468 -,Fox 714.564.9690 - vnvw.occloc.org 501(c)3 Federal Tax ID# 33-0930891 YOUTII PROTECTION POLICY 2019-2020 These OCCTAC Youth Protection Policy Guidelines are designed to help protect our youth in a proactive manner against verbal and sexual abuse (hereinafter "abuse"). OCCTAC prohibits any form of harassment of applicants, visitors, organization members, employees and especially YOUTH. All persons, including youth are to be treated with courtesy, dignity and.respect at all times, Sexual harassment is defined as unwanted sexual advances or visual, verbal or physical conduct of a sexual nature. The definition encompasses many forms of offensive behavior and includes gender -based harassment of a person of the same sex as the harasser. OCCTAC Staff and Volunteers must be able -to identify abuse when they see it, know their responsibilities to report suspected abuse, and provide a quality of leadership that will ensure that no child becomes the victim of abuse through willful act while participating in OCCTAC. Definition of Abuse Abuse is defined as verbal and sexual abuse, sexual harassment, and inappropriate sexual verbalization The OCCTAC program requires OCCTAC staff and volunteers to provide good supervision, maintain safe surroundings, and ensure a safe and secure environment that eliminate and prevents opportunities for abuse. Touchine Youth. Employees and Volunteers need to be mindful that an affectionate ("harmless") gesture towards a child could be construed as inappropriate by the child or the child's parent. Complementing Youth. A supportive comment or words of encouragement serve as positive reinforcement from the OCCTAC Staff and Volunteers for the youth's accomplishments and good behavior are safer than those cotntnents related to appearance. Rewarding Youth. Should an employee or volunteer wish to give a reward or token gilt to.a child, it should be something that is given to other children in the same circumstances. Otherwise, the child or the parent could misconstrue the gesture. Photos of Youth Members OCCTAC policy prohibits the posting on the Internet of photos of youth identified in any way, such as by name, region, or club affiliation. The publication of photos of youth, identified or not, is permitted in OCCTAC and related publications whose distribution is limited primarily to OCCTAC staff. 25A-65 EXHIBIT 1 OC CHILDREN'S THERAPEUTIC ARTS 2215 N Broadway • Santa Ana, CA 92706. 714.547.5468 • Fax 714.564.9690 • www.occtac.org 501jc)3 Federal Tax DO 33-0930891 Interactions with Children[Youth An adult should NEVER be alone with a child or youth under any circumstances. Reporting Suspected Sexual Abuse The primary reason for reporting sexual abuse is to protect the youth from further abuse. In addition to protecting the youth, reporting abuse can also provide help for the suspected abuser, Who must Report OCCTAC Employees and Volunteers shall assume the primary responsibility for reporting abuse as may arise within the Youth programs. When to Report OCCTAC Staff and Volunteers are required to report abuse if s/he has knowledge of, or observes a youth who s(he knows or reasonably suspects has been the victim of abuse. Therefore, as soon as an employee or volunteer has knowledge of, or observes a child who s/he knows or reasonably suspects has been the victim of sexual abuse, that person must take a report to local child protective services or cognizant law enforcement authorities. No person may impede or.inhibit the reporting duties. In addition, no person making such -a report shall be subject to any sanction for making the report: Any person who violates the rights of an individual to report may be guilty of an.ittfraction punishable'by fine. Reporting Proeedures All employees of OCCTAC are required by law to report any knowledge of child abuse that may be occurring to any student or child that attends our center. Any observed indications of child abuse that would lead you to suspect that there is child abuse present in the child's life, shall be reported immediately. OCCTAC will conduct yearly trainings for staff on child abuse identification procedures. Report Child Abuse to: Orange County Child Welfare Services Agency (OCCWS) 888 N. Main Street ' Santa Ana, CA (714)940-1000 (800)207-4464 2 25A-66 EXHIBIT 1 YSPN MEMBER PERFORMANCE PLAN 2019.2020 W IOA YOUTH POPULATION lc'"-11i 7,6 14 WICIA ELEMENTS I PERFORMANCE MEASURES I mark a "x" next to tna elements pro•vided'n your (Pmv.-ted Berclanarks subject to mange 7rogram Baseline=3Ll X . i. Tuterirrd, study skills :raining, Hropnut prevention _ SL'r'ateglrs 2. Alternative secondary schco! servlcus or drapout X 3. Paid & unpaid work experience that have aradvnilc and Occupadonal components, which may includo: surnmere.-nolOymrnt, pra-apprentkeship, Internships & jolt-shadow.rig, or On -the -Job mining (20% of funds must be used for this element) X 4. Orcuaatlonal s�dlls training —priority for mcagnized credentials al'pned with sectors in- dr: ^nand X S. tdurrt'on offered concurrently A.-ith workforce - prr;paraticn activities — ... _ X 6. Leadeisl•ip dovelapment-cammmnliy sorvice & peer crntered activities X 7. Suhaortive Services S. Adult in.c..moring X T9. Follru, up services for riot less their. 12 aft.nr exit ireauiredi X 10. Comprehensive guidance & counseling drug & a:cohol, X 11. Flnanclal literacy X 12.Crtrepreneurialslc.Ilstreining X 13. Labor marker inforrnadon-carecraerareness and X 114. Activities to help youth prepare for ana tran3liOnto nos:secondary education EXHIBIT 0 1. %of Participants who are In education,/training, or In :insubsidized employrent during the 2"d quarter after exit _ Benchmark: 66% 2. % OF Participants who are in educatian/4ra1ning, or in wsubsldined employment during the 4111 q: aster after exit Benchmark: 54% 3. Tho median earnings or Participants in unsubsidized employment during the 2'id quarter. after exit Benchmark: BL.* 'Pending fur.::her•Strtte and Federal guidance._ 4. 1 of participants who, during the program, are in educat!on or tralnih.- that loads to a recognlzed postsecondai y crerl^ntial or employment AND who are achlevin,- measurable skill gains Benchmark; SL'" "Pendi'ny fur[Iirr.StatC and Federa_ i guidonre. S. 90 of Participants vvho obtain n recognized postsecondary credendiiI or secondary diploma during participation On vrithin 1 year after exit _ Benchmark; s4% 6. z"frer .-:ivencss in serving employers Benchtnark:BL" `Pending further Stare and Federal guidance. 25A-67 EXHIBIT 1 COMPLAINT HANDLING UNDER THE Workforce Innovation Opportunity Act Santa Ana Local Workforce Development Area Revised May 20. 2019 EXHIBIT C 25A-68 EXHIBIT 1 Table of Contents 1. Information Regarding Complaints 3 A. Nondiscrimination and Equal Opportunity Complaints— 3 1. PClicy Statement 3 2. Civil Rights _. 4 3. Nondiscrimination laws underWl4A_---� 4 4. Flow to File Your Complaint 5 B. Criminal Complaints 8 II. General Procedures for Handling Non -Criminal Violations of the Act 6 Ill. Procedures for Handling Complaints at the LWDA Level 8 IV. Procedures for Handling Complaints at the State Level 12 V. Procedures for Handling Discriminatlon Complaints by Participants,_,.,_ 15 'VI. Procedures for Handling Disability Complaints by Participants 17 GLOSSARY OF VIIOA TERMS 2 EXHIBIT C 25A-69 EXHIBIT 1 Information Regarding Complaints A. Nondiscrimination and Equal Opportunity Complaints 1. Policy Statement In carrying out the purpose of the Workforce Innovation Opportunity Act (MOA), the City of Santa Ana Local Workforce Development Area (LWDA) will establish programs to prepare youth and unskilled adults for entry into the labor force and•to afford job training to those individuals facing serious barriers to employment. Every effort will be made to provide services necessary for eligible individuals to obtaih productive employment. In implementing WIOA, all contractors in the Santa Ana LWDA will foster equal opportunity and non-discrimination, as provided in State and Federal equal opportunity and non-discrimination laws Including, but not limited to: • Title VI of the Civil Rights Act of 1964 ■ Title VII of the Civil Rights Act of 1964 ■ The Age Discrimination Act of 1975, as amended • Section 503 of the Rehabilitation Act of 1973 • Section 504 of the Rehabilitation Act of 1973 • Title IX of the Education Amendments of 1972 • Section. 1 SS of the Workforce Innovation. Opportunity Act of 2014 In keeping with our commitment, no individual shall be excluded from participation in, . denied benefits of, subjected to discrimination under, or denied employment, in the administration or of in connection with any WIOA funded program because of race, color, religion, sex, national origin, age, disability, or political affiliation or belief. Participation in programs and activities financially assisted in whole or in part under WIOA shall be open to citizens and nationals of the United States, lawfully admitted permanent resident aliens, lawfully admitted refugee, parolees, and other individuals authorized by the Attorney General to work in the United States. No individual will be intimidated, threatened, coerced, or discriminated against because of filing a complaint, furnishing information, or assisting or participating in any manner in an investigation, compliance review, hearing or any other activity related to the administration of WIOA. 3 EXHIBIT C 25A-70 EXHIBIT 1 Administration responsibility for this Equal Opportunity/Affirmative Action (EOIAA) Program is delegated to the Equal Employment Opportunity (EEO) Officer for the Santa Ana local Workforce Development Area. Equal opportunity and non- discrimination, however, will only be achieved through leadership and implementation of a viable Affirmative Action Equal Opportunity Program. 2. Civil Rights No one applying for or enrolled in the Workforce Innovation Opportunity Act (WIOA) programs may be discriminated against because of race, color, creed, disability, national origin, sex, age, political affiliation, or beliefs. This means that -- for any of the characteristics listed above: • You may not be denied the opportunity to enroll in WIOA, • No benefits or services may be denied you for discriminatory reasons. ■ You may not be segregated or treated any differently from other applicants or ' participants, while you are being registered, interviewed, counseled or tested; or . while you are working or attending classes as part of the program, • You must be provided an equal chance to use all facilities available in the program. Fair employment practices must be provided to all staff with regard to recruiting, hiring, transferring, promotions, training; compensation, benefits, layoff, and termination. You have the right to make a complaint if you feel you have been denied any.of the above opportunities. You cannot in any way be penalized forfiling a complaint. Your . WIOA sponsor has established a mechanism for handling complaints and grievances. Your complaint must be filed within 180 days. All complaints will be handled confidentially_ 3. Nondiscrimination Laws under WIOA Title VI of the Civil Rights Act of 1964 Prohibits discrimination on the basis of race, color, national origin, or religion. The Age Discrimination Act of 1976 Prohibits arbitrary discrimination against persons' age 40-70. The Rehabilitation Act of 1973 EXHIBIT C 25A-71 EXHIBIT 1 Prohibits discrimination based on disability, Title IX of the Education Amendments of 1972 Prohibits discrimination in any education or training program or activity receiving federal financial assistance. OTHER CIVIL RIGHTS LAWS: Title VII of the Civil Rights Acts of 1964 Prohibits discrimination in employment based on race, color, religion, sex,. or national origin in all terms and conditions of employment and establishes the Equal Employment Opportunity Commission as the administrative agency. White House Executive Order no 11246 as Amended by Executive Order No. 11375 Creates the office of Federal.Contract Compliance and prohibits discrimination based on race, color, sex, religion, or national origin. Department of Labor. Secreta 's Order no. 4-73 Prohibits discrimination based on sex. Equal Pay Act of 1963 Prohibits pay differential solely because of sex. Emergency Emm to ment Act of 1971 Prohibits discrimination based on race, creed, national origin, political affiliation, or beliefs, 4. How to File Your Complaint a. Put your complaint in writing. b. Have it sworn to before a notary public, if possible. c. Provides details that tell what happened, where it happened and when it happened. d. Give the name and addresses of all persons who were present or who had anything to do with the matter. ...Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation and citizenship, must be filed within 180 days of the alleged occurrence directly with: EXHIBIT C 25A-72 EXHIBIT 1 Director Civil Rights Center U.S. Department of Labor, Room N-4123 200 Constitution Ave., NW Washington, D.C. 20210 Complaints on the basis of disability must be filed within 180 days of the alleged occurrence. These complaints must be filed directly with the WIDA administrative. . entity. The WIDA administrative entity shall issue a written decision within 30 days of . the filing of the complaint. If the complaint is still unresolved, an appeal may be made to the Chief of State Workforce Investment Division Office. The Department of Labor, the Civil Service Commission; the Equal Employment Opportunity Commission, and many other offices and agencies are committed to assuring equal employment opportunities for all persons. They will protect you. A case may be taken to court if the other processes do not yield satisfactory results. You may hire your own lawyer, or if you cannot afford one, the court may appoint one for you. It is unlawful for an employer, union, or employment agency to punish you or any witness for attemptirig to present the facts in a case. YOUR CIVIL RIGHTS UNDER THE WORKFORCE INNOVATION OPPORTUNITY ACT . Santa Ana Local Workforce Development Area 801 W. Civic Center Drive, Suite 200 Santa Ana, CA 92701 (714)565-2600 . S. Criminal Complaints In accordance with the WIOA and the implementing code of Federal section 667.600.... Federal handling of criminal complaints and reportfraud, abuse -and othercriminal . activity. "AII information and complaints involving fraud, abuse or other criminal activity shall be reported directly and immediately to the City of Santa Ana and the Secretary of Labor." General Procedures for Handling Non -Criminal Violations of the Act The following procedure is promulgated to meet the requirements of Title 20, of the Code of Federal Regulations, Section 186 through 188 of the WIOA regulations, and Section 181 of the Act (Public Law 105.200: 29 U.S. Code Sec. 2931 et seq.) at the State and LWDA level forthe receipt, investigation, hearing, and resolution of complaints by WIDA participants; sub EXHIBIT C 25A-73 EXHIBIT 1 recipients, applicants for participation, or financial assistance, labor unions, community based organizations, or any other persons. These procedures provide for resolution of non -criminal complaints arising from the operation of the Santa Ana LWDA. A complaint is defined here as a written expression by a party alleging a violation of the Act, regulations promulgated under the Act, recipient grants, sub agreements, or other specific agreements under the Act, including terms and conditions of employment of such participants in employment training programs. All complaints, amendments and withdrawals shall be in writing. These procedures are intended to resolve matters which concern policies, procedures or action(s) arising in connection with WICA programs operated by each LWDA grant recipient... and sub recipient tinder the Act. These procedures shall not be construed as. affecting any other available legal remedy outside of the WIOA complaint process (i,e., disputes regarding terms and. conditions of employment of. any employee who is not a participant), either separately or simultaneously, that a person'may wish to pursue in the resolution of a non-WIOA complaint. Also, these procedures do not restrict the L.WDA grant recipient staff in carrying out informal discussion Procedures do not restrict the LWQA grant recipient staff in carrying out informal discussion and resolution of any problems outside of and without resort to the formal complaint procedure. A. The following principles and rules apply to all complaiMs at all steps of the complaint procedures: All complaints must be made in writing within 180 days of the alleged occurrence, " except complaints alleging fraud or criminal activity. 2. All persons fling a complaint shall be free from restraint, coercion, reprisal, or discrimination. Good faith efforts shall be made to informally resolve the complaint prior to the scheduled hearing. Complainants' have the right to withdraw their complaints (in writing) at any time prior to the hearing. A complainant may amend . his/her complaint to correct technical deficiencles but not to add issues. 3. Complainants shall have the right to be represented at their own expense by person(s) of their choosing at all levels of the complaint process. 4. Upon enrollment into employment or training, participants shall be provided with a' written description of these procedures, including notification of their right to file complaints and instructions for filing. An employer of participants, including private -for -profit employers of participants, may use this or other complaint resolution procedures so long as the participant is informed of the complaint resolution procedure they are to follow and the time frames governing review of complaints are met. EXHIBIT C 25A-74 EXHIBIT 1 A "participant", within the meaning of these.procedures, is an individual who receives employment -training services under a program funded by Santa Ana LWDA. The Complaint Resolution Procedures contained herein (or the alternative procedures which an employer may use) shall be available to participants to resolve disputes regarding items and conditions of employment of such participants in employment training programs. However, such procedures shall not be used to resolve disputes regarding terms and conditions of employment of any mployee who is not a participant, as defined herein; 5. If a complaint does not receive a decision at the LWDA grant recipient level within 60 days of filing the complaint or receives an unsatisfactory decision, the complainant - then has a right to request a review of the complaint by the Governor. Complainants must initially file and exhaust LWDA grant recipient/hearing procedures prior io appealing to the State except where the State determines that the LWDA . grant recipient's procedures are not in compliance with the State's procedures. Ill. . Procedures for Handling Complaints at the LWDA Level A. Receipt Complaints Pursriant to the WIOA regulations found at 20 CPR, Section 683.600, the LWDA administrative entities have the responsibility to conduct hearings and resolve complaints made by. individuals about the administration of programs in the LWDA. "LWDA level" encompasses LWDA administrative entity and employers to which the administrative entity has delegated the complaint resolution. process. The following comprise the guidelines for resolving issues arising in connection with WIOA programs operated by the Santa Ana LWDA including resolutions of complaints arising from actions, such as audit disallowances or the imposition of sanctions taken by the Governor with respect to audit findings, investigations or monitoring reports. 1. Form and Filing of Compliant Official filing date of the compliant is the date the written complaint is received. The filing . of the complaint with the Santa Ana LWDA Equal Employment Opportunity Officer shall be considered as a request for hearing and a decision must be issued within 60 days. The complaint must be in writing and must be signed and dated. The complaint should also contain the following information: a. Full name, telephone number, if any, and mailing address of the complainant; b. Full name, telephone number, and mailing address of the agency involved (respondent); c. Clear and concise statement of facts including dates constituting alleged violation; d. Whal provisions under the Act, regulations, grantor other agreements under the Act, are believed to have been violated; EXHIBIT G 25A-75 EXHIBIT 1 e, Remedy sought by the complainant; and If the complainant is a private or public entity or corporation, and not a natural person, the filing of the complaint must be duly authorized by the governing body of such entity or corporation, The absence of any of the requested information -shall not be a basis for dismissing the complaint. A copy of the complaint must be sent to the respondent and both parties notified of the' opportunity for an informal resolution. At each step of the complaint process, the complainant . must be notified in writing of the next procedural step. 2. Informal Conference Informal conferences will be utilized by the Santa Ana LWDA to resolve complaints; however, such informal conferences shall not extend the time within which a decision must be issued after receipt of a complaint. Attempts at informal resolution will commence with two (2) Weeks of the date of filing of the complaint. a. The EEO Officer will review the case and ascertain facts prior to the conference so that appropriate resolution can take place at the time of this meeting whenever possible. b. Although the complainant should tie encouraged to attend this conference; hislherfailure to do so should not preclude his/her right to request a hearing on the matter. c. If mutually satisfactory resolution results and the Santa Ana LWDA concurs. the EEO Officer will write a brief report for the file stating the issues and resolution. The matter shaft then be considered closed, d. If resolution does not result, the complainant shall be provided the necessary information and assistance to request a hearing if he/she so desires. 3. Requesl for Hearing a. As in the case of the -complaint, the request for a hearing should be put in writing and be filed in person or by mail. A governing board resolution of authorization to appeal should also be submitted when appropriate. The request should be filled with: Jennifer Sommers Sr. Personnel Analyst -- EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714) 647-5348 EXHIBIT C 25A-76 EXHIBIT 1 b. A hearing will be scheduled by the EEO Officer within thirty (30) days of the date of filing of the complaint. A. Notice of Hearing Upon receipt of the request for hearing, the complainant and the.respondent will be notified in writing of the hearing ten (10) calendar days prior to the date of the hearing. The ten-day notice may be shortened with the written consent of the parties. A decision will be issued by the Santa Ana LWDA within sixty (60) days of the date of filing of the complaint. The hearing notice shall be in writing and contain the following information: a. The date of notice; name of the complainant, and the name of the party against whom the complaint is filed. 6. The date, time and place of hearing before an impartial hearing officer. c. A statement(s) of the alleged vialation(s) d. Advise as to where information or assistance may be obtained, and the name, address, and telephone number of the Santa Ana LWDA Equal Employment Opportunities (EEO) Officer who can answer inquiries. B. Conduct of Hearing The hearing shall be conducted in an informal manner with strict rules of evidence not applicable. Unnecessary technicalities should be avoided. It should provide the flexibility to enable adjustment, to the circumstances presented. 1. The hearing officer shall, have complete independence to obtain facts and make • decisions. The hearing officer shall be in a position to render impartial decisions and thus should not be subordinate to the Santa Ana LWDA or its sub recipients. The hearing officer will be selected from a list of names on file With the EEO Officer. 2. Full regard must be given to the requirements of due process to insure a fair and impartial hearing. 3. The hearing office designated by the. EEO Officer to function in a quasi-judicial capacity should begin the hearing by summarizing the record and the issue and should explain the manner in which the hearing will be conducted, making sure'that everyone involved understands the proceedings. Such explanations should be adapted to the needs of the specific situation. The hearing officer might take testimony under oath or affirmation to give some assurance of veracity to the hearing. 10 EXHIBIT C 25A-77 EXHIBIT 1 4. The burden of proof should be reasonable and flexible, dependent upon the circumstances of the case involved. The hearing officer determines the order of proof, Generally, the party making the complaint has the obligation of establishing his or her case and should be examined first. 6. The party involved should have the right to be represented (at their own expense) he/she so desires. Other he/she is limited to his/her own abilities and those to the hearing officer in obtaining testimony in the case, 6. It is important that the hearing officer obtain the fullest information for the record. If the parties involved; or their representatives, do not know how to ask the right or pertinent questions In pursuing their right to due process, it shall be necessary for the hearing officer to step in to have all the materials and relevant facts elicited. 7. The practice in informal hearings is generally not to apply strict rules of evidence in obtaining facts. However, the quantity of evidence required to support a decision on an issue should be sufficiently credible that the state (or other appropriate agency), upon reviewing the decision, would conclude that the decision is supported by substantial evidence. 8. The hearing officer should attempt to negotiate a resolution of the issue at any time prior to -the conclusion of the hearing, Within ten (10) days of the conclusion of the hearing, the hearing officer will issue a recommended decision to the LWDA for final determination. The recommended decision shall be in writing and may be accepted, rejected or modified by the Santa Ana - Workforce Development Board. C. Issuance of Decision Within sixty (60) calendar days of filing of the complaint, the Santa Ana LWDA shall issue'a. written decision to all parties by first class mail. The final decision shall contain the following information: 1. The name of the parties involved. 2. A statement of the alleged violation and issues related to the alleged violation. 3. A statement of the facts. 4. The decision and the reasons for the decision. 5. A statement of corrective action; if any; to be taken. 6. Notice of the right to request, within ten (i D) calendar days of receipt of the decision, a review of the decision by the State Review Panel. .1.7 EXHIBIT C 25A-78 EXHIBIT 1 D. Record of Hearing An administrative file containing support documents on the complaint resolution process hearing conducted will be retained by the Santa Ana LWDA. The purpose of a record is to serve as substantiation of the process followed by the Santa Ana LWDA on the resolution of the issues and the results. This information would then be available for subsequent review in the event the matter is raised with the State. Such records must be retained for a three- year period.after the grant has been officially closed out. The Santa Ana LWDA's written decision will be included in the record. Evidence received at the hearing, notes by the hearing officer; stenographer's notes and tape recordings may also be used. E. Establishment of Complaint Procedures In accordance with Section 683.600, each employing agency including private -for -profit employers'of participants under the Act is required to establish a complaint procedure for resolving matters relating to the terms and conditions of employment. Employers may operate their own grievance system or may utilize the Santa Ana LWIDA's established procedures under Section 683.600. At a minimum these procedures must include: Written notice, upon enrollment into employment training services, of the scope and availability of such procedures. Employer's grievance procedures shall be set forth in a written document and must meet the regulation mandate that a complaint will be resolved with sixty (G0) days from the date the complaint was filed, A copy of employer's grievance procedure shall be provided to each participant upon enrollment in employment training. Written notice, at the time the grievarce is filed; of the procedures under which the grievance will be processed. Written notification of the disposition of the grievance and a written decision shall be issued within thirty (30) days of the filing of the grievance unless•a present and. long established grievance specifically provides other limits; and 4. Written notification of the participant's right to request a review of the employer's decision by the Santa Ana LWDA and the State Review Panel in accordance with Section 683.600. IV. -Procedures for Handling Complaints at the State Level Section 181 (c) of the Act and the WIOA regulations at 20 CFR, Section 683.600 (d) requires the Governor to establish a State Review process of complaints filed at the LWDA grant recipient level aid of complaints initially filed at the State level. Appeals of decisions issued at the LVVDA level including audit disallowances and sanctions shall be reviewed by the State Review Panel_ The State Review Panel shall review the record tz EXHIBIT C 25A-79 EXHIBIT 1 established at the LWDA level and shall issue a decision based on the information contained therein. Complaints which may be initially filed at the State level will be heard by an independent hearing officer designated by the State Workforce Investment Division (WID), The hearing officer shall conduct a hearing and issue a recommended decision to the State Panel. The recommended decision shall be in writing and may be accepted, rejected or modified by the . -State Review Panel. A. Form and Filing of Complaint. 1. Request for State Review of LWDA Level Decisions On receipt of a complainant's request for review because of an unsatisfactory decision, the State shall provide for an independent state review, 2. Filing of Requests for State Review The State Review. Panel shall re'view all LWDA level decisions when a requestfor review is filed within 10 days of receipt of the adverse decision: Such requests must be filed in writing with the Chief of the WID Office. The request for review should contain the following information: a. Full name, address, and telephone number of the party requesting the review b. Full name, address, and telephone number of the other party c. A copy of the decision d. Brief statement of reasons for review or the section of the LWDA decision to be reviewed including regulatory and statutory citations e. A statement of the relief sought. S. Complainant Responsibility It is the responsibility of the complainant to include in the request for review a written statement setting forth the facts presented at the LWDA hearing which support the requested relief. The Chief, WID, shall mail a copy of the request for review to the other party and to the LWDA. It shall be the responsibility of the LWDA to submit the complete record including a typed record of the hearing to the Chief, WID, within ten (10) days. B. Conduct of Hearings. 1. Request for Hearing at the State Level :. 13 EXHIBIT C 25A-80 EXHIBIT 1 If no decision has been issued at the LWDA level or the State has determined an audit disallowance or imposed sanctions, the complainant may request a hearing. The hearing officer will then issue a recommended decision to the State's Review Panel for final determination. 2. Filing for Request for Review The request for a State hearing shall be filed within ten (10) days after LWDA should have issued a decision or ten (10) days after the issuance of the audit disallowance or sanction. The request shall be filed directly with the Chief of the WID in writing and should include the following: a. Full name, address; and telephone number of the LWDA ' b. Name, address, and telephone number of the LWDA c. Copies of complaints made at LWDA level from which no decisions were issued or sanctions and imposed. d. A statement of basis for the request for hearing. 3, Evidentiary Hearing. Upon receipt of the request for a State level hearing, a hearing before a designated hearing officer will be scheduled. The hearing will be'recorded mechanically or by court reporter. Both parties concerned will have the opportunity to present oral and written testimony under oath, to call and question witnesses in support of his/her position, to present oral and/or written arguments, to examine records and documents relevant to the issue(s),- and to be represented. . The hearing officer shall issue a written decision, which shall be forwarded to the State Review Panel -for final determination. The State Review Panel may accept, reject or modify this recommendation. The decision of the State Review Panel is final except for audit disallowances, which must be approved by the Secretary of Labor C. State Review Panel The State Review Panel will consist of a panel of three representatives from the Employment Development Department: one from the Legal Offices, one from the WID, and one from the Director's office. The panel will issue a written decision, which will be sent to the appropriate parties within thirty (30) days of receipt of the request for State review. 14 EXHIBIT C 25A-81 EXHIBIT 1 Decisions issued by this panel, under the authority of the dovernor, are final. D. Issuance of State Review Decision. The State review will be limited to violations of the WIOA, implementing WIOA regulations or the grant agreement, This review shall be limited to the record established at the LWDA hearing.' V. Procedures for Handling Discrimination Complaints by Participants, A.' Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation, and citizenship, where appropriate, must be filed within 180 days of the alleged occurrence. 1_ it is the responsibility of the Santa Ana LWDA's Equal Employment Opportunity (EEO) Officer to determine jurisdiction and to make the complainant aware of and provide assistance in filing a complaint in accordance with the Santa Ana LWDA's procedure under Section II (A). is EXHIBIT C 25A-82 EXHIBIT 1 No faterthan 18o days of al$ged dfscriminr, (ion bViCi'in'-0 days o`. -acei at of unsatisfactory -cision or la :Jays from date I.wl)^. decision should have been :ssuod. Handling of complaints filed of LVVDA level arising In connection with WIOA progroms operated by LWDAs Informal Resolution Process Unsatisfactory Decision or LWDA Decision not issued within 60 days Request for State Review Governor's Uec'.slon issued by State Review Panel If no decision Issued by State Review Panel Appeal to DOL 16 . EXHIBIT C 25A-83 w c N EXHIBIT 1 2. In cases where areas of authority overlap, it is the responsibility of the EEO Officer to advise the complainant of the existence of state, Federal and other proper action agencies; which may also have a bearing. 3. Complainants alleging discrimination under this part will be made aware of their right to file directly with the Office of Civil Rights (OCR), U.S. Department of Labor and applicable procedures. 4. Complainants must file their complaint directly with: Jennifer Sommers Sr. Personnel Analyst— EEO Officer 20 Civic Center Drive, M-24 Santa Ana. CA 92701 (714)647-5348 VI. procedures for Handling Disability Complaints by Participants Complaints alleging discrimination on the basis of disability will be filed and processed under the Department of Labor regulations implementing Section 504 of the Rehabilitation Act of 197'3 at 29 Code of Federal Regulations Section 32. 1, Complaints must exhaust the Santa Ana LWDA's informal resolution procedures before filing their complaint with OCR. 2. Complainants will be made aware of the 180 days requirement in which to file his/her complaint. A. Procedures at the LWDA Level The complainant shall file his/her complaint directly with the Santa Ana LWDA. Upon receipt of the complaint, the EEO Officer shall investigate and gather information concerning the complaint.. 2. An informal conference will be held with the parties concerned in an effort to resolve the. issue(s). The complainant has the right to be present and may be represented during the conference. 3. The Santa Ana LWDA shall issue In writing its decision to the complainant no.later than thirty (30) days after the filing of the complaint. B. Procedures at the State Level 1. The complainant may appeal to the State if he/she is not satisfied with the decision of the Santa Ana LWDA. 17 EXHIBIT C 25A-84 EXHIBIT 1 2. The Complainant must file his/her appeal as a request for review directly with the Chief. WID within ten (10) calendar days after the receipt of the Santa Ana LWDA's decision. 3, The Chief-WID, shall issue a decision no later than thirty (30) calendar days after receipt of the request for review. 4, After the complainant has received a decision or no decision has been received from the Director of Employment Development Department (on behalf of the Governor), the complainant has the right to appeal his/her complaint within thirty (30) calendar days to the Office of Civil Rights (OCR) with the Department of Labor. 1s EXHIBIT C 25A-85 EXHIBIT 1 Jvr jaiCf i.'ial) 180 days al .Paged dlscri!'ninalloa Filed wichln 31) days of LVVDA/Sta:e Deeisior. or 9.1 days fram dale al" initial filing of cornplalrits Filing of complaint on L•ha basis of Disabllitywitlt LWDA ) _ Informal Resolutfon I If no resolution reached Request for hearing NoLicc of Hearing I I erring Conducted I LWDA Derision Ulnsatisfactor Decision or No pecision Statc Review Go•dernor's Decision Appeal to Assistant: Secrotary Depwiment cf Labor 1J EXHIBIT C 25A-86 Day 1 Day145 Ary 50 Days EXHIBIT 1 GLOSSARY OF WIOA TERM AGE DISCRIMINATION ACT — A law passed by Congress In 1975 which prohibits discrimination on the basis of age by any program or activity receiving Federal Funds. APPLICANT — An individual who applies to a subrecipient or contract for services provided. under VVIOA and who has not yet transitioned to the status of participant. ASSESSMENT— Services designed to determine each participant's employability, aptitudes, abilities and interests and to develop a plan to achieve the participant's employment and related goals; also to identify the available employment and traning activities appropriate for the participant. Testing and counseling may also be used during assessment process. CHARGING PARTY (CP). COMPLAINANT, GRIEVANT, OR AGGRIEVED PERSON — The person who charges that he/she. has 'been discriminated against under Department .of Justice nondiscrimination and civil rights regulations and/or guidelines. DISCRIMINATION — In general, a failure to treat all equally, whether intentional or unintentional; the. effect of an action, policy or practice which selects an Individual or class of persons to receive unequal treatment. ELIGIBLE NON -CITIZEN — Lawfully admitted permanent resident, aliens, lawfully admitted refugees, and parolees and other individuals authorized by the Attorney General to work in the United States. EMPLOYER — An employer subject to the provisions of the. Civil Rights Act of 1964, as amended, including state and local governments and any Federal agency subjects to the provisions of Section 717 of the Civil Rights Act; as amended; and any Federal contractor or subcontractor covered.by executive Order 11248. as amended. GRIEVANCE — An allegation that something imposes an illegal obligation or burden or denies some equitable or legal right, or causes injustice . INDIVIDUAL WITH A DISABILITY — Any individual who has a physical or mental disability that constitutes or results in a substantial challenge to employment. INTAKE — Includes screening to determine .eligibility; to select from eligible applicants those individuals who are most in need and can benefit from program services; to complete procedural requirements necessary to enroll an individual into the program and to refer those not enrolled to . other programs. JOINT COMPLAINT — A complaint of employment discrimination covered by Title VII or the Equal Pay Act and by Title VI or Title IX. Individual ;`joint complaints" are normally investigated by EEOC unless OCR has a compelling reason to investigate. "Joint complaints". alleging discrimination in employment and other practices and pattern or practice "joint complaints" are normally investigated by OCR. 20 EXHIBIT C 25A-87 EXHIBIT 1 JURISDICTION — Authority to investigate and resolve complaints against an institution subject to a law or statute which has been assigned to OCR for enforcement, i.e., Title VI, Title IX, etc. PARTICIPANT -- Any applicant who has: (1) Been determined eligible for participation upon intake;' and (2) Who is receiving subsidized employment, training or services (except post -termination services) funded under the Act, following intake; except for an individual who receives only outreach and/or Intake and assessment services. 21 EXHIBIT C 25A-88 EXHIBIT 1 CERTIFICATION REGARDING LOBBYING CERTIFICATION FOR CONTRACTS, GRANTS, LOANS and COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that: 1) No Federal appropriated funds have been paid or will by paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, Bran employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement; the undersigned shall complete and submit Standard Form-LLL, "disclosure Form to Report Lobbying." in accordance with its instructions. 3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including agreements) and' Lhat all subrecipierifs shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certificationis a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure occurring on or before October 23, 1996, and of not less than $11,000 and not more than $11Q,000 for _ each such failure. • • a C G�cldref� occTAC ,nu� Granteel ontractor Organization ) Program Titlei'OgCUr+� Signature v V ' S'„v. Name of Certifying Official Signature EXHIBIT D 25A-89 EXHIBIT 1 Certification Regarding Drug -Free Workplace Requirements The certification set out below is a material representation upon which reliance is placed by the U.S. Department of Housing and Urban Development in awarding the grant. If it is later determined that the contractor knowingly rendered a false certification, or otherwise violates the requirements of the Drug -Free Workplace Act, the U.S. Department of Housing and Urban Development, in addition to any other remedies . available to the Federal Government,'may take action authorized under the Dnrg-Free Workplace Act. CERTIFICATION A. The contractor certifies that it will provide a drug -free workplace by: (a} Publishing a statement notifying employees that the unlawful manufacture; distribution, dispensing, possession or use of a controlled substance is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing ak drug -free awareness program to inform employees about — (1) The dangers of drug abuse in the workplace; (2) The contractor's policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance program: and (4) The penalties that may be imposed upon employees for drug abuse violations occurring'in the workplace; ' (c) Making it a requirement that each employee who will be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph -(a) that.. as a condition of employment under the contract, the employee will - (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction. (a) Notifying the U.S. Department of Housing and Urban Development within ten days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction; EXHIBIT E 25A-90 EXHIBIT 1 (f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted - (1) Taking appropriate personnel action against such an employee, up to and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs (a), (b), (c), (d), (e) and (f). B. The contractor shall insert in the space provided on the attached "Place of Performance" form the site(s) for the performance -of work to be carried out with the grant funds (including street address, city, county, state, and zip.code) .the contractor further certifies that, if it is subsequently determined that additional sites will be used for the performance of work under the contract, it shall notify the U.S. Department of Housing and Urban Development immediately upon the decision to use such additional sites by submitting a revised "Place of. . Performance" form, . I -Date Program Operator Signat til EXHIBIT E 25A-91 EXHIBIT 1 DIVISION OF EMPLOYMENT SERVICES PLACE OF PERFORMANCE FOR CERTIFICATION REGARDING DRUG -FREE WORKPLACE REQUIREMENTS Name: , rQrl's -TterapeirhC Ar}s C'err>Pr W1154 l'rI,. Naive of Contra tor: Cen+�� Con-2tractor Number: A19- Date: July J. 2019 - June 30. 2020 The Contractor shall Insert in the space provided below the she(s) expected to be used for the performance of work under the contract covered by the certification: Place of Performance (include street address, city, county; state, zip code for each site): Ala N. 1`3rouc�.r Yr� +eta, 04 `& RO6 Address EXHIBIT E 25A-92 EXHIBIT 1 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98,510, Participants' Responsibilities. The regulations were published as Dart VIJ of the May 16, ]988, federal Register (Pages 19:16U-19211). (Before completing eertificatian, read Instructions which are an integral part of certification). 1. The prospective primary participant, (i.e. grantee) certifies to the best of its knowledge and belief, Nil: it -and its principals: a. Ari not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or ageniy; b. Have not within a three-year period preceding this proposal been convicted or had a civil judgment rendered against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) tfansaction or contract under a public transaction; violation of federal or state antitrust statues or commission of embezzlement•, theft, forgery, bribery, falsification or destruction of records, malting false statements, or receiving stolen property. c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (federal, state or Inca•I) with commission of any of the offenses enumerated In paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal *had one or more public transactions (federal, state or local) terminated for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. 0c C\,�.1Anet,ls Grantee/Contractor QrganlzaLion Name and Title of Official Authorized to Certify 3 . on Behalf of the Grantee Date 25A-93 EXHIBIT 1 INSTkUCTION FOR CERTIFICATION 1. By signing and submitting this proposal, the prospective reclpierrt of Federal assistance funds is providing the certification as set out below. . 2. 1'he certification in this clause is a material representation of fact upon which refiance was placed when this transaction was entered into. If It Is later determined that the prospective reciplent of Federal assistance funds knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the Department of Labor (DOL) may pursue available remedies, including suspension and/or debarment: 3. The prospectle recipient of Federal assistance funds shall. provide immediate written notice to the person to which this proposal Is submitted fat anytime the prospective recipient of Federal assistance funds learns that its certification was erroneous wham submitted or has become erroneous by.reason of changed circumstances. 4. The terms "covered transaction", "debarment", "suspended", "ineligible", "lower tier covered transaction", "participant", "person", "primary covered transaction ", ... prfnciple", "proposal", and "voluntarily excluded", as used in this cause, have.the meanings set out fnthe befinitions and Coverage, .sections of rules implementing Executive Order 3.2549. You may contact the person to whom this proposal Is submitted for assistance in obtaining a copy of those regulations. 5. The prospective recipient of Federal assistance funds agrees by selbmittfng this proposal that, should the proposed cuvered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with.a person who is debarred, suspended, declared ineligible, orvoluntarily excluded from participation in this covered transaction, unless authorized by the DOL. 6. The prospective recipient of Federal assistance funds agrees by submitting this proposal, that it will include the clause title "Certification Regarding Debarment, Suspension, Ineligible, orvoluniarily excluded from the covered transaction unless it knows that the certification is erroneous. 7, Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the cerifficatimi required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. S. Exccpt for transaction.5 authorized under paragfaph 5 of these instructions, if a participant in a covered t'ransactioh knowingly enters Into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntary excluded from participation In this transaction, in addition to other remedies available to the Federal Government, the DOL may pursue available remedies, including suspension and/or debarment•. 25A-94 EXHIBIT EUDGET FORM 2019-2020 _ Y _:::��3:,. n•E:.;. Sri Y.;?:.i-.i�`:C'.':•,.,:-it: ���' :�+ y�� .�^• w;��t % t':',':?.":�.fi•?hY>'i;;`..�..'�S,i,C,i ,C:i" .. fC•:i ,rf)iii¢i•iii Sat- r3gw.s.,t•*.^x `"i;�J3.:1_ n :E::, A.-:, 1. Progralh co0rdiaator & case Mandger,83 Fr- Total V;IDA Coer Matca; In Ind .' ::�C:':`-`F�.;':�ty}' c:? �.: `�..1•', �'g.r;:•: -�"``'�Cin ,E'. - `',Si tiaU��'r- Ext. Dimaor 47:vde ka $21%Itf, 30.v:spr-r wk. 529;510.%0 $29_fiL0,O0 $17,989.UU _ 2. 'o:: Developer & Caen k4anagel .88 PTE Aut. Cleik '7:vr-•n.ks ;;- 8i111. 35 hrs. perwk. .;. Career Coins^br.•5? FI F Ornce Mgr. — 43 4a?p(s $18; hrs.251•rs. pr-.-w(. I. I echiolcey Ins—Lrtor .13 F F E 61)0logy Instructors 32+.eeks S20jar. o •Irs, per wk. S3JUC.uU S_3.20.00 551000.CO . 5. Arts iistr.rr1i'.13 FI'@ _ _ UCCTAC Sta` 12 •d1H4?ks 57Dj:v. 5 hrs. pcn, �vl:. f 53,200d•0 S3,7.00.0n $n I.)bp D. LItEI'aCy CO3C.'1 .25 F'.F Fhec. Admin/ 32 wanks $-!1M. 30 hrs. par •mic. S5,440.00 .$5,440.00 Computer 569AD0 \urncrzcy C.oa:h .2!; h11 Chlkl 1.)ev. Certificate 32 suer-<s$1�.f7i1:r. :.iif rs. per wk. $�r,g4U.DU 55.44.7.UC $_28,COb .i!i i, .V>:t'tiS::"x+d',..r ;v'+ !Z' ., fi..... .. AJ01.25 - :k': 'I<i. $3:701.25 ' 1. Pma•arn Ccard!ntor 2,236,0 $3,70_.25 1,0/0-00 _2. Job D2velo�Er & Caoc Nlaragd' _ $2,418.75 52.419.7+ R. _ C8 reer COL i5elor .._ .- 5400.00 4. T"_r.',ndogy lnslru•_tur 625.00' - — .Arcs lnstrwWr $4CU.00 S400.00 21,812,50 :.Iterac:r Coach $68ua S6an.CrD a,u"7b m ' 7. ' .Nurnerrc• Coach $630.D(I $::BU.CO 16:UvU.00 Total Pcrsovel Salaries&Benefits $-.0 7,831.25. $107,831.25 451,470.50 MK.1y, M, }p�.' i y'I r•i\.: •aF : w.'}>. - ',4%'�;r:S:L`'F'"\F"v,'s' - .::IitiOS , -. Phr-ors ParlcirP, r"__s N/A SeCLII'ty ...: ':N/A _ LSnir:Oranm -.. .. - _.. $a,9nn I . Eq.lipn-r-r.: •.coral !a?s' f1jA - Accrue:iig Sc�eio^s _ .. .- _r -- - _ -.. ._ rrcln 'vase _ .. 1711 ire ax.;enses ;cons: rnnb'es; _ $1,500:00 $2,300.G0 .y38,c06 _ $1,5v0.00 N/A 52.3-1-3.00 $17,21i0 I.Ngdl Services' _.. .4ad'ling ServlcEs -.. NIA - $9,0U9 f3^OCi.._ Srad 1"raisin$ _ Staff Cunfe.,crccs N,A Staff T'<lval/vfil^_a,^- $2C'O.00 Vc0.00 N/A $S.S,nOC.DU Pa-ticlF' ..... _ $w,.Dom NIA $12,nf.0,UU Sdpoertivc Sen•ices $1I,i,'20:00 - - N/A - $2,i•JO �'U Participant lrconrivas...; yX:000.0'0 N/A S800.01) Youth Corierences S$OO.OU N/A Irdhw.Cost 511,2E8.75 $11259-79 18,09Y.27 Pallaw Up S5,00.Oc S5,00C•.00 ' N/A Total Olierating Expenses $91,938.75 $91,938.13 $791,633.27 GRAND'rO7Al(Personnel +O eratingl $199,7711.00 199,770.00 1 $693,103.77 25A-95 ttachnnent BUDGET NARRATIVE Organization: orange County Children's Therapeutic Arts Center Fe net 107 831.25 Program Coordinator & Case Manager —.75 FTE for 47 weeks: (Benefits Included) 30 hours a wcok for47 weeks @ $213)0 per Hour The Coordinator will work 30 hours a week for 47 weeks providing: recruitment & eligibility intake, assussment, documentation & rase notes; identify barriers and goals; monitor progress & goals; rneet regularly - . with individual WIA participants to train on employment arid job skills; represent DCCTAC In provider network and youth council reetings; organize and attend OCCTAC—WIA Staff Meetings and dnrument input; organize relative activities. Distribute WEX hours to youth and keep track of all paid hours and supportive service activities. Also, the coordinator wjll provide assistance to youth during follow-ups, and complete any related ddcumentation. Job Developer / Case Manager— .88 fTE for 47 weeks (Benefits included) 35 nours'a Weak for 47 weeks @ 518.00 per flour The Job developer is responsible for creating job opportunities for clients by researching, identifying and soliciting commitments from possiblo sources of employment; and provide clients with soft•skills and job search tralning. Job developer+, will also locate employment opportunities that fit each individual youth depending on barrie r such as Disabelity, probation, or parenting youth. The Case manager portion of this position includes prrnildjrig documentation & case notes; identify harriers and goals; rtionitor progress & goals; meeting regularly with individual WIA participants to train on employment and jab skills; represent DCCTAC in provider network ad youth council meetings; organize and attend DCCTAC- WIAStaff meetings and document input; organize related activities, such as! workshops, mock interviews etc. Career C4unselor—.63 r'f for 43 weeks: (Benefits Included) 25 hours a weel( for43 weeks @ $1.3.00 per hour; The respective position will be responsible for providing educational and career training to all WIA participants; menloring and assisting with related wort( experience placeamnt; observing -arid rlonitoring participants with technical/artistic skills; documenting progress throughout the program; meeting regularly & IndividilallywIi:h WIA participants to train on related curriculum; and attending regular team meetings. Technology Instructor —.13 FIE for32 weeks: (Dereflfs Included) 5 Hours a week for 32 weeks @ 20.00 per hour; The: respective position will be responsible fur providing educational and career training to all WIA participants as it relates to the teclinclogyfield; rnentoring and assisting participantswith related work experience plicements;.observfng and monitoring participants with technical skills; documenting progress throughout the program; meeting regularly& individually with WIA participants to train on related curriculum; ' and attending regular tem teetings. Arts Instructor.13 FTE for32 weeks: (Beneflts Included) 5 Hours a week for 32 weeks @20:00 per hour: The respective position will be responsible for providing educational and career training in the Arts to all WIA participants; mentorfng and assisting particlpantsi with related work experience placerrims; observing and monitoring participants with artistic skills; documentation progress throughoutthe program; meeting regularly & individually with WIA participants to train on related curriculum; and attending regular team meetings.. 25A-96 ttachrlYent A Literacy/lnstructor—.25 FT£ for32 weeks: (Benefits Included) 10 hours a week for32 weeks @$17.00 . The respective position is responsible for assessing the Iltcracy and basic slalIs of all WIA participants; teaching VJIA participants learning and literacy stratLgies; monitoring & documenting literacy progress throughnutthe program; meeting regularly with k-V A participants and attending mgularteam meeting. Numeracy Coach/Instructor—.25 FTE for32 weeks: (Benefits included) 7.0 hours a week for 32 weeks 6$17.00 The respective position will be responsible far assessing the numeric and basir. skills of all participants; ' teaching WIA participant's learning and mathematical problem solving stfategies; monitor & dncumenting progress throughout the program; meeting regularly& Individually with WIA participants to train on related currc-Oum; and aLtending regularteam meetings. (tent $0 00 Ultilitles $fl.OD Phones Moo Internet SD.Dtl Parking Fees $ 50.00 funds allocated for larking fees at CWA Conference, Trainings, and Campus visits. Security_ 5000 Maintenance $0 0o rsurance Eauipment rental Fees $0 0o Accounting Services $0 OD Vehicle Lease S 150000 Funds Allocated for the rental of 2 buses for Field trlps Office Expenses $2.300.00 Office Supplies; as needed for 1 year $960 Office supplies (copy paper, fil(Is, folders, pens, highlighters, paper clips etc.) will be purchased as need by WIOA staff members though out the year in order to assist in administration work and resource information or youth. Office Supplies as needed for workshops and meetings and classes For 1 year $700 good: as needed for Field Trip and Conference: $640 25A-97 .. . ttachment 2 field trips: 2 X $170 = 5340 2 conference trainings $300 TAKE 'rest Material $300 Purchase necessary TARE Test score sheets to asses, students before and after program session Le al Assistant 0 Audit(ne Services $0 QO Staff Training $300 00 Staff Conferences $500 00 MIA conference re.aistration fee for 1 or 2 case managers Staff Travel/Mileaee . t�nn nn Mileage for WIA Staff as needed for 1 year $200 Mileage reimbursement will be made for WIA Staff for driving to WIA required events. Such as YSPN meetings, Staff trainings, driving youth to necessary events (fields trips,' Youth council meetings; City Counell Meetings, VVEX placements, resource or referral appointments} Stipends and Wage$_for 26 Participants 56.QGO Training Stipends (in school — out of school youth) — 26 participants Total stipends S 6,000 After stipends cumpletion: participants paid $12.00 par hour for Work based learning (5 •10 hours per week or as funds become available) supportive Servi S 0.00 Bus pass/Gas voucher: As needed for 26 - participants $6,475.60 12 hus passes @(i5.55each for 6 months 54,725,00 4 gas cards @$50. Each month for 9 months b1,750.00 Funds are allocaled for youth who are in need of transportation related support Work Related supplies: As needed for 26 participants $1,240.00 Work related and Skills building Lools, book, portfolios. Items needed for job interviews, Employment opportunity, employment enhancement trainings and clothing, supplies. Academic Support: As needed for 26 — participants $1,653.00 Tuition Support for certificates or other related academic programs for 22 participants; books for related course work, tutoring supplies, and college field trips and other academic supplies. Fingerprinting/TB Test; as needed for 26 participants $552.00 22 fingerprinting @$16 each 5352.00 and 10 TO test• @$20 each $200.00 Funds allocated for Dept. of Justice Clearance & TO test for employment. Child Care Services $1,500.00 Childcare assistance is defined as the provision of $50 payment to institution/daycare/childcare provider upon receiving an fnvoico.3 youth x $50=$:150x:(0 (months)-g1,500.00 25A-98 ttachrnent Program Incentives 32 000,Q0 High School Drop Outs S50 Inceritive for every two modules or classes complewd leading to a High School Diploma 2 Youth x n (12 modules) =12 x $50 = $ 600.00 Education related Credential 5100 incentive for obtaining a credential. 5 youth x $100 = $500 Basic Skills Deficient $25 incentive per subject when youth increase at least one• EFL. 2.0 youth x $2s lone subject) = $500 Employment $50 incentive when they meet at least one of the following goals and provide supporting documentation of completion: a. Turn in ajob application and get and get an Interview b. Obtain ernployment= $400 Youth Conferences _ 580D.00 CWA conference registration fee for 2 currently enrolled youth Follow Up 55 000 00 Indirect Cost 511 268 ?5 10% de Minimis Program Documents: a. VJIA Youth Sign in Sheet: Participants will log and Lruck all activities and hours accumulated an a day by day basis and have supervisor sigh to confirm time of arrival and departure to their activities. Activities can include Work Base Learnrng Hours, Class training, case management and education counseling meetings, Math/English tutoring sesslorl etc. b. WIA Youth Time Sheet: Participant will turn in a weekly time sheet with all hours accumulated throughout the weeks in activities attended. Youth will be asked to log their task In detail in order to provide proof of activities attended. Activities can in Work Base Learning Hours, Class training, case managementand education counseling meetings, Math/English tutoringsessron and anyother supplemental hours approved by supervisor. c. WIA Staff Time sheet: Staff will turn in a weekly time sheet with hours worked for meetings with WIA youth, WIA administration, teaching a WIA class or Workshop, orTuLoring and preparing for youth appointments, as well as any additional supplemental hours approved by WIA staff supervisor and administrator intended for WIA program purposes only, 46% of budget will be directly spent an youth in the form of paid work experience, stipends, certificates training, college tuition support and other support services. 25A-99 EXHIBIT 1 A,ssurznees &c Certificttfinns salected providers will be requinA to sign and submit "actual" cmuratims and certificates; as required by the City of Santa Ann and ilia Worldorce Davelopmoni Board on till contracts. ] rccp,_.uize that I must giwc assurances for caCh item below. rf i cmulot, this proposal will be atttnmatienlly rejected, Please initial each brx. {�1 am au(horized by illy Board urllirectors, Truslcus, other legally qualified offlae.. or as tiro owner of this agency or business to submit this proposal, wo arc not 0urrently on any Federal. Statc of Calirornia; or local Debarment list. �We will provide raoords to show that we are fiscally ,Divan, if needed. We have, or twill have, all of the fiscal control and accounting procedures nee.dod to ensure that WJOA funds twill he used as required by law and wnlract. az We. have additional fi.»uliug soirrUes and will nut be dependent on WIOA finds alone. We do m• will meet the, applicahle Federal, State, and local compliance requirements. These include, but are not I irri fait co: IRecOrds accurately rct9ecl actual perfnrmanr:o, Maintnin record confidentiality, aSrequired. Repirrting financia I, participant, and perfalnance float, as required. - C'omply with State and Fd, crid fiscal and prngr'am activity' audits. Complying veiih redcral and State hon•tliscrimination provisions, Meeting requirements or Section 504 of the Rehabilitation .Act of 1973. NICUiug requirements of the American's with Dkitbilifies Act of 1990. (submit completed srtrvey) Q Meeting ..ill applicable lahor law, hteluding Child Imbor T.aw•' standards, - �,�y•, .ee to provide it drug free workplace.. G Iti lgrcc to insure tha Cih gf Surut Ana througli Gcncild Liability Insurance and AL1101110bl(e l:iat)ilily' ,,�}} C:awcratac in the amount of$ 1,000,000,00 policy, t�r_'I' Agree to provide all par(icipants vvith GricMWO Procedures. Agree in insure proposer's employa:n through Workers Compensation Insurance {including part -funs crrlployees) 00 Procttremoat policies and procadiim% are in placeand meet fctloral guidelines. Wc. will noit t !'lass a youth in.a position that will disp(m: a Current employes. Use WfbA money to assist, promote, or deter union organizing. ' Esc triads to umploy or train o:f poraons in seetariti l ttotividub. iae finds fbr youth in llte construction, operation, or nlaintonaiice or any part of a faoility to be used for sectarian iash-uetion or religious worship. Use NV-10A funds for acrivitics that would interfere with or replace regular acadotriiU requirements for ,�y�-elipibleyouth who are not dropouts. t��USe. W'IOA fund.; to carry Jul programs funded udder the School -to -},York Opportunities .Act L)% 1994 ualcas the prograin(s) are only f'or }roulll eligible to participalo under W1OA. Aff Use 1' I0A 111011cy' lender this contract to'plirchase any equipment. assure that til(of the above are true, Nnme �ne_cV�kd _P_ •rate r:Y,.111Lrr H. 25A-100 n 3 to EXHIBIT 1 ADDITIONAL INSURED ENDORSEMENT Insurance Company Ncy r�-�- TL a�LhanCe ci- G4 This endorsement modifies such insurance as is afforded by the provisions of Policy # 2().. —��._- relating to the following: 1. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92702; its officers, employees, agents and volunteers are named as additional insureds ("additional insureds") with regard to liability and defense of suits arising from the operations and uses performed by or on behalf of the named insured. 2. With respect to claims arlsing out of the operations and uses performed by or on behalf of the named insured, such insurance as is afforded by this. policy Is primary and is not additional to or contributing with any other insurance carried by -or for the benefit of the additional insureds. 3. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of -liability. - The ' 'Inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included. 4. With respect to the additional insureds, this insurance shalt not be canceled, or materially reduced in coverage or limits except after thirty (30) days written notice has been given to the City' of Santa Ana, 20 Civic CenteF Plaza; Santa Ana, California 92702. (Completion of the following, including countersignature, .is required to make this endorsement effective.) Effective " Z 2t718 this endorsement form as a part of Policy # „2016 -- 051. �1 Issued to 0V-W'IdP C U, iciro��� t nera n�{C 4r iS Cen i Named Insured' Countersigned by_. Authorized R present 've 25A-101 EXHIBIT 1 t�f-w CERTIFICATE OF LIABILITY INSURANCE ' DATE IYTADD,q' M T pe' wld THIS CEWMCAI'R I$ ISSUED AS A HATTER OF INFORNIATION ONLYAND CONFERS NO RIGNT$ tk1ON THE CERTIFICATE HOLDEN. THIS CERTIFICATE DOESa NOT AFFIRMATLVF,LY OR NZOIATIVELV AMP.NO, E'LTENO OR ALTER THE. M4FRAGEAFFOHOED SYTHE AOUCIES BELOW.. THIS CERTIFICWEOF'1N5UAANCE DOES h'OT CON$TIRMA CONTRACT BETTY-cEN THE ISFARNa. INSLIReRjS).AUFFPJRP_E0 NF'PRE$ENTATIVE OR PRODUCER, ANO T!(E CERTiFICATF.. HOLDER, N SU13FlOUA71ON IS WAIVECI PFnnucFR Curnprehangnu nsumdRR yervina5 2CA29 Rancho Parkway 90,111 Solo 120 Lake('onnn N4URED to tho teNna ar:d ca¢LdlOarm Owego Cov.* Chlldmn'y'rhvEPEtAI: Arls CRrttor 2215 N. Brdadaay CA 92630 CA Was ca+ieln Dofts" may TKulm an DDdoretttnerkL A Eta oment Dn r 11VA dAAkC .11 C.1 TF IS 15 TO CERTIFYTHATTHE POUCIE6 OF Ia1GLRANCE LISTS."BELUArHAYE OEEN GMEDTCTHLASURSO NAMeuzmO FOnTHEPLY.ICYPERIOD INDICATED. YOTy%lr) HSTANDINCANY RECAIIRFAIENT, fRRN OD CONCH' Ob: LP MY C0.\TRAGT OR OTHE-AOUCUM-NT WIN RESPECTTO'NHICN THI$ CEFI ItFI=I: rdAY IiE IS$UED OH'cAY PERIPIN. TN;:N$UHANrIFAFFOROED F]YTNF. PCLEIE'++DESCRIBED HEREIN LS SUMECy TO AI.LTLF TERN15, EXCL.13K)g9 ANC CC%0S4N$Or6UCN POLSCIES.1iMM F'(DAIINNAY HMIE 13EEN REDUCED BY PAID CLASS?. - R -^-�•. - RDN EFW, F POOME,"_ `. ..-. ... Fn- 1 T9FIN]URANCF $ RGIICI "IMWIER �tl p } rlm LI111TG CbNIn[TKIALGEHEn4LuW'_ttY EM1Cx D:XL�AENhE a T,OCO,D00 i C:AIBS7AACE ®IXCIIR I a A a 6D0,COD _ • :A®[EP 1•nr�n xremL a 20,OrA A �' aod$DaaD 1znUzo10I1z71:m1e TAnc,cnD _ I I PFAONA.6Ap`11NJUFN DaxtaaORRNTEtr-0aT•1PP::x PER I ODHCnALMiCPDA^TE 2AUO,CCq .POLICY C jRL{,.p IiC LO: , 2,90C,C/YJ I P40Hp�TA. CCNYTZvAOLT O,HER: $0 DDUumio { --� AUIDM1ID&11 LIATNLT¢ ---- PD:iN IJ O'N31F.L1Nrt y I'Dec-03 AN'/AUTO-- LR17niYIx,LlRytrb',En,�, A CV,HED AJiuS ONi.Y .nurVS oCHEapls] .I I NIFEn F,,TIA-695O1 1?h1f�CiF l 12;71.70'R DDOIIY INJJMiPo vRYJe'la rnor4RTYDVAAGo ; o V*SQNCD +Y11LV"ONL ANIY ANDS O UNW.LLA UAs 'FtiKOr'a=.gEN:F, _ _ &DESS NAB ^.IAI_a_SIADF. I Af.YwTFD�IiE ¢ __- _ I CEC 1eETENiION A S SYfMKERl,WMvE"ASA.tlON -- Cll, _ ANDEHPLMITVUADUTY v!N 1 AWnROPPIF::OPpARTNEA'IXEQ111YE O'RCUVi7-0sr;. EXVWDES9 Li N;A LL LAcuI ,CDD•_N; .- - 1Nlydvtgwarnil E_DOEASN-EAE:IP'_DYEE { Y+n. vc¢ANv uidar OF.SCRIPTDNOP4PFRATCAS brhr �_ EO. PI"d�%fiE POLr.NUI Ir ! g Scold SP.Nl.a Pmfee* TLI Llahllhy $1.0004ODl1,000,15 O A ugaly,i0m, A 9nprupeT Saxua. Cantldcl ❑rlbrjly 2°1B-09201 .2!?1r7018 12(21.+2D19 $1,0110.DJ7fl,000,0DD AgpmOa[e�Ykalrr IgO Dafiktihlu `__1__ DESCDIATION OF OPERATIONS; LCCATICNg VEHICLPS 0.00RO72'.AMiev¢vl Rams¢¢=kcd If Nvr¢spa¢ IR Twlmdl The Chy CI Rano no, IB 40ICera.empiiryeea.ertnii,erd feproelltadves are Indm d aEAddlaCnai Irmmd per aeached or4o lmlt CM029. VAIT rtspoo To cHhn9 fl!5i00 ODLo1111L' upereCrfs and uSPs pCDdrrnL'd by dt DN bsl aH of Ilia named I: eured. alml InsuraYq as is a9mdud 1rylrris Iwlmy Is prilnery Rnd m Pataddtienel lc 4- con:ihmlriB xilh any clhor In4VIA4'>I pardej by e[$T UIe henePo mve eddhbnEl T+ePrada per DP.ach-d arommentem NAD Y91, gD ADy Ilp;lCe Gi r$:call&lap v.•i[p 10 Gay 50l'.S 41 C8r;a1'aS1O0 ear PAII-pfM11 Wd OS puRllum FOI pUll9y OhlylgjM. J DPFTIRCLTF Hnr TIFF! frAurcl I ATIAu V I \ - % SHOULDANY OF THEADOVE DESCRIBED POLICIES BE CANCEUE13 BErORE THE EXPIRATION DATE TH EBEDF, NOTICE WIIJ. DS DELfVERED IN C8y of 5ordAAna (ihej ACCORDANCE WITH T118ROLICY 11ROVIDION5. x. CNac OdvdDr wtTa ANrgoFrf�D AewrESExmi r/E SepraAna CA 82702 n, i.yv�yaiO" Cy iB 20IEIAUDY.DCDRFO9ATION. All r4fjMTE5Ewo(1. AC)ORD 26(20141033) TIie ACORD pamearld logo are registered Maria a ACORD 0 25A-102 EXHIBIT 1 POLICY NU'JBER: 201 E-09201 COMMERCIAL GENERAL LIABILITY CG 20 26 0413 THIS ENDORSEMENT CHANGES THE POUGY, PLEASE READ IT CAREFULLY, ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION Phis endorsement modifies insurance provided under th a following: COMMERCIAL GENERAL LIABUTY COVERAGE PART SCHEDULE Name Of Addldanal liloured Perecrr<sl Or OrganizaSon(s) the additional insured status wifi not be affordcld with respect to your activities as a real estate manager, for that parson or I Informellon mgiilmd to complete ;MI5 Stheddhe, if not shown abovo,.vlll be shown in the DoJuratlon5, I A. Section II — Who Is An Insured additional insured the persons) ororganization(s) shown In the Schedule, but only wilh respect to liability for "bodily injury",'property damage" or'personsl and advertising injury" caused, inwhola or in port, byycur acts or omissions or ShA act ur omissions of Ihoae acting on your behalf: 1. In the performance of your ongoing oparstions; or 2. In connection with your premises awned by nr rental to you. However, 1. The insurance afforded to such additional insured only applies to the extent pennftted by law; and 2. If coverage provided to the additional insured is required by a contract or agreement, the insurance efforded to such additiona; :naured will not be broader than that which you are required by the 07ntrsct or agreement to provide for such additlonat insured. B. With respectto the insurance afforded tothese additional insureds, the following is added to Section fit Limits Of Inaurance: If coverage provided to the edditlonal insured Is required by a contract or agreement, the most we will pay on bahalf of the additional Haured is the amount of insurance: 1. Required by the contract or agracmont; or 2. Available under the appilcable Limits of Insurance shown In the Declaratlorrs; whichever is leas. This endorsement shall not increase the applicable Limita of insurance shown in the Declarations. CG 20 26 0413 0180 Properties, Inc.. 2.012 Page 1 of 1 25A-103 EXHIBIT 1 LNONPROFITS INSURANCE ALLTANCS fr.- CALUD W rA A rf.adlarraavraA A Wra•'Iyararargrg1PZ POLICY NUMBER: 2018-09201 THIS ENDORSEMENT CHANGES THE POLICY. PLFASE RFAD IT CAREFULLY. ADDITIONAL, INSURED PRIMARY AND NON-CONTRIBUTORY ENDORSEMENT FOR PUBLIC ENTITIES This endorsement modifies insurance provided underthe feilov mg: COMMERCIAL GENERAL LIABILITY COVERAGE PART SCHEDULE Name of Person or Organization: Any person or organization that you are required to add as an additional Iltaured on this policy, under a written contract or agreement currently in affect or becoming etTective during the tar m of this poltoy, ter consideration of food contribution or client rorerrals you receive from them. (Information required to comptate this Schedule; it not shown above, will be shown In the deGarat cns.) A. Section If —Who to An Inured is amended to Include any public amity as an additional insured for whom you am performing, operations, who may be narrted in fir-,srhedula above, when you have agreed in a wnitCn contract or written agreement that such public entity be added as an additional Insured(%) on your policy, but onlywith respect to liability for "bodily Injury",'property damage'or "personal and advertising Injury' caused, In whole or in part, by: I. Your negligent acts aromissions; or 2. The negligent act: or omission at those acting on your behalf; in the performance of your ongoing operations, No such public entity is an additional insured for IlabllIF arising out of the'pFoducta-Completed operstions hazard" or for Lability arising out of the axle negligence of that public entity. B. With respect to the Insurance afforded to Mesa additional insurrd(sk, the following additionar exclusions apply. This inelrmnce does not apply to "bodily injury' or'property damage' ncruning after: I. All work, including materials, parts or equipment furnished In oonnection vdih such work, an the project (otharthan sevloe, hrainlenonce or repairs) to be performed by Cron behalf of the addltlonal irisumd(s) at the lcmdnn of the covered operations has been asnpleted; or 2. All work, Including materials, parts or equipment furnished in connection with such work, on the project (otherthan service, maintenance of tepair$) to be performed by Cron behalf of the additional fnsured(s) at the Iecattnn of the covered operations has been cempfeted; or C. The following Is added to SECTION III - LIMrTS OF INSURANCE: The :im:ts of insurance applicable to the additional insured($) are Noss specified in the written contract f ./ berween you and the additional Insured(s), or the limits available under this palmy, whlcheverare less. These limits are part of and not in addition -to the limits of insurance under this policy. 25A-104 EXHIBIT 1 NoNPRoms INWRANGE �A AyLUrtr;b L)F Ci�t�,;FORfhIA RifeadlOf i4selYIIR. R/(ecri fdr Nan prvf,4s POLICY NUMBCR: 2016.95201 D. A. With respect to the insurance provided to the addltirmal inaured(s), Condition 4. Other insurance of SECTION IV— COMMERCIAL GENERAL LIABILITY CONDITIONS le replaced by the following: 4. Other Insurance a. Primary Insurance This insurance is pdmary if you have ogresd in a written oonuaci or written agreemam., (1)That this insuranca be primary. If other insurance is also pdmary, we will share with all that other Insurance as described A e. below; or (2) The coverage offordad by this insurance is primary and non-contributury with the additional Insurad(s)' own insurance. Paragraphs (1) and (2) do not apply to other insurdnoutowhich the addlthonel insvrad(s) has been added as an additional Insured or to other Insurance described in paragraph b. below. b,Excess Ina urance This insurance Is excess over. t. Any of Me other Insururres, whether primary, excess. Carl or on any other basis; (a) That is Fire, Extended Coverage, Builder's Risk. Insfallallon R;sk or sfmllnr coverage for your work'; (b) That is lire, lightning, or explosion Insurance for premises rented to you or temporarily occupied by you with permission oflhe owner; (c) That is insurance purchased by you to cover your liability as a tenant for'property damage" to premises temporarily occupied by you vnth pemtission of the ownor; or (d) If the loss arlsas out of the malnlenance or use of aircraft, "autos` orwatercraft to the extent not subject to Exclusion U. of SECTION I — COVERAGE A— BODILY INJURY AND PROPERTY DAMAGE, (a) Any other Insurance available to an additional insureds) under this Endorsement covering liability for damages which are subject to this endorsement and for which the additional inaured(s) has been added as an addltlonal insured by that other insurance. (1) When this insurance is excess, we will hove no duty under L'overages A or 8 to defend the additional insureds) against any `suil" if any otherinsurar has a duty to defend the additional Insurad(s) against that "suit If no other insurer defends, wewiil undertake to do so, but via will be entitled to the add Lionel insured(s)' dghts against all these other insurers. (2) When this insurance Is excess over olhar Insurance, we will pay only our share of the amount of the loss, if any, that exceeds the sum of; (a) The total amount that all suoh other insurance world pay for the loss in the absence of this Insurance; and (b) (a)'rhe total of all deductible and self -insured amounts under all that other insurance. (3) We wig share the rerratning loss, if any, with any other Insurance that is not described in this Excess Insurance provision and was not bought specifica1y to apply in excess of the Limits of Insurance shown in the Declarations of this Coverage Pad. b. Methods of Sharing If all of the other insurance available to the additional insured(s) permits contribution by equal shares, we will follow this method also. Under this approach each Insurer contributee equal amounts until It has paid i:s applicable limit of Insurance or none of the loss remains. whichever rc/ eomea first. 1Y0 If arty other the otherlrsuranco available to the additional insured(&) does not permit coraributlon by equal shares, we will contribute by limits. Under this method, each insurer's share is based on e ratio of Ha applicable limit of Insurance to the total appllealie thrilts of insurance of all insurers. 25A-105 25A-106 EXHIBIT 2 Workforce Innovation & Opportunity Act Youth Program Provider Charitable Ventures of Orange County, dba Project Kinship 2019-2020 EXHIBIT A 25A-107 EXHIBIT 2 ACREEMF,NT UNDER THE WORKFORCE I11'1\ OVATION AND OPPORTUNITY ACT THIS SUBAWARD AGREF;MENT, made and entered into this 1" day of July, 2019, by and between the City of Statta Ana, a charter city and municipal corporation duly organized and existing under the Constitution and lams of the State of California ("CITY") and Charitable Ventures of Orange Countdba Fro' -.t Kinship, a non-profit corporation identi fled by the assigned Data Universal Numbering System (DI.TS) Number 20-8756660 ("SUBRECIPIENT"). RECITALS: A. CITY has been designated a Local Workforce Development Area (LWDA) under the Workforce Tnnovation and Opportunity Act of 2014, Public Law 1-113-128 ("the Act"), Catalog of Federal Domestic Assistance (CFDA) Number 17.259 and Federal Award Identification Number (FAIN) AA253421455A6. B. The State of California has created the LWDA to administer the Act programs operated by the State of California pursuant to the Act. C. As a LWDA, CITY is entitled to receive federal funds to establish programs to increase the employment, retention and earnings of Participants, and increase occupational skills attainment by Participants, and as a result, improve the quality of the workforce, reduce welfare dependency, and enhance the productivity and competitiveness of the nation ("said program'o. D, S UBRECTPMrl' is experienced in operating workforce development programs for at -risk youth that provide preparation for secondary and post -secondary education; occupational training, and employment skills for entry into the labor marker. Californialaw, E. SUBRECIPTENT is willing to operate said program pursuant to the Act and WHEREFORE, For and in consideration of the respective and mutual covenants and promises hereinafter contained and made, and subject to all the terns and conditions hereof, the parties hereto do hereby agree as follows: 1. SUBRECIPTENT'S OBLIGATIONS A. SUBRECIPIENT agrees to provide the following services pursuant to said program, as more specifically set forth in SUBRECIPTENT'S Program Narrative contained in "Exhibit A", as required to be responsive to the Federal Funding Accountability and Transparency Act (FFATA) pert CFR §200.331(a)(l)(ix), and in the Performance Tudicators contained in "Exhibit B", per CFR §200.331(d) and 2 CFR §200.328, both attached hereto and by this reference incorporated heroin, StiBRF.CIPIENT'S Cailure to provfdr said services may be grounds for CITY to readjust the level of payment to SUBRECTPTENT otherwise provided for hereinafter. 25A-1 08 Page 1 of 17 EXHIBIT 2 B, SUBRECIPiFNT agrees to provide benefits to individuals who participate in the activities and seances funded by this; Agreement ("Par(icipants") in accordance with the standards and requirements set forth in the Act. C. SUBRECiPIF.NT agrees to perform the services set forth herein in a professional, timely and diligent manner. D. SUBRECIPIENT shall provide wages and benefits to Participants in accordance with the standards and requirements of the Act, including Section 181 of the Act. Z SUBRRCIPIENT shall adhere to the Labor Standards described in the Act_, including Section 181 of the Act. F. S UBRECIPIENT agrees to comply with the "Complaint Handling Procedures Under the WICA", attached hereto as " l;xhibit C" and incorporated herein as though fully set forth in 20 CFR 658.411. SUBRRCIPIENT shall advise Participants of their rights to file complaints under the Act and the procedures for resolution of any complaints. M Y`s procedures for handling complaints alleging a etiolation of the Act, regulations, grants, or other agreements under the Act shall be followed and any decision of MY, the State or the federal government relating to the complaint shall be binding and followed by SUBRECIPIE+NT. SLBRECIPIENTS who are employers shall operate a grievance system that incorporates CITY's procedures for resolution of complaints relating to the terms and conditions of employment; these procedures shall be approved in writing by CITY. G. As a condition of this award of financial asstistance under the Act to SUBRRCIPIENT finm CITY, SUBRECTPiI?NT assures, with respect to operation of all programs or activities funded vtiitln fluids provided pursuant to the Act., and all agreements or arrangements to carry out such programs or acthitics, that it will comply fully with the nondiscrimination and equal opportunity provisions of the Act (Section 188) and compliance with Equal Employment Opportunity provisions in Executive Order (E.O.) 11246, as amended by E.O. 11375 and supplemented by the requirements of 41 CFR Part 60; the Nontraditional Fraployment for Vvomen Act of 1991; Title V1 of the Civil Rights Act of 1964, as amended; section 504 of the Rehabilitation Act of 1973, as amended: the Age Discrimination Act of 1975, as amended; the Americans with Disabilities Act of 1990: and %vith all applicable requirements imposed by or pursuant to regulations implementing those laws, including, but not limited to, 29 CFR Parts 33 acrid 37. The United Stales, the State of Cali forma and CiTY have the right to seek jadfciaf enforcement of this assurance. H. STiBRECIPTENT agrees that no participant(s) shall commence training prior to the approval of funding pursuant to Section 123 of the Act. I. SUBRRCIPIENT agrees to the following accounting, monitoring, auditing, and review requirements: 1. Si:BRECIPiENT agrees to maintain such records and submit such reports, data and information, on the fonn and containing such information, at such times as CiTY may request or require regarding the performance of SUBRECIPIE.NT'S services or activities, costs or other data, including but not limited to, Participants' attendance, payroll records and job duty statements. 2 5A-109 Pagc 2 of 17 *3:11 M M 2. SLI3RECIPILNT agrees to forward to the Santa Ana WORK Center Administrative Office, 801 W. Civic Center Dr., Suite 200, Santa Ana, California 92701 completed Workibroe innovation and Opportunity Act Application form and supporting documents; a complete -Workforce Innovation and Opportunity Act Enrollment; any subsequent updates; Workforce innovation and Opportunity Act Youth Test Scores form; Workforce Innovation and Opportunity Act Exit form upon completion/termination of active enrollment of participant; and the Workforce innovation and Opportunity Act Follow -Up form within 15 days following 30, 60, 90,180, 270, and 360 days of exit. SUBREC21ENT agrees to enter information on the State of California's COobs database system us instructed and requested by the Santa Ana WORK Center Administration. 3. CITY, the State of California and the Unitod States government andlor their representatives shall have access for purposes of raunitoring, auditing and examining or SUBRECIPIENTS activities, performance, books, documents, papers, records of SUBRECIPIENT SUBRECIPIENTs, bookkeepers, accountants, employees and Participants related to this Agreement. Such agencies or representatives shall also schedule on -site monitoring at their discretion. Monitoring acti«ties may also include, but are not limited to, questioning employees mid Participants and entering any premises or onto any site in which any of the services or activities funded hereunder are conducted or in which any of the records of SUBRECiPIE1\T are kept (2 CFR §200.331)). Nothing herein shall be construed to require access to any privileged or confidential information as set forth in federal or state law. 4. In the event SUBRECIPiENT sloes not make the above -referenced documents available within the City of Santa Ana, Cali1j)tttia, SL:BRECIPIENT ugrees to pay all necessary and reasonable expenses incurred by CITY in conducting any audit al the location where said records and books of account arc maintained. 5. All accounting records and evidence pertuining to all costs of SUBRF.CIPIENT and all documents related to this Agreement shall be kept available at the location where SUMECIPM-N-r conducted the program, as well as in the County of Orange; for the duration ofthis Agreement and thereafter far three (3) years after completion of an audit. Records which relate to (a) complaints, claims, administrative proceedings or litigation arising out of the performance of this Agreement, or (b) costs and expenses of this Agreement to which CtrY, the State of California or the United States Government take exception, shall be retained beyond the three (3) years until resolution of disposition of suclr appeals, litigation, claims, or exceptions. J. Without prejudice to any other .section of this Agreement, SL'BRECIPIENT shall, where applicable, maintain the confidential nature of information provided to it concerning Participants in accordance with the requirements of federal and state lwv. Notwithstanding the foregoing, SUBRECIPIENT' agrees to submit to CITY, the State of California and!or the United States Government or their representatives, all records requested for administrative purposes, including audits, examinations, monitoring and verification of records submitted by SUBRECIPiENT, costs incurred and services rendered hereunder. K. SUBRF.CIPIENT agrees to complete a monthly Invoice form showing in detail the amount oflnoney already expended by SUBRECiMENT hereunder, as this is a cash reimbursement contract. Accounting records. must be supported by saolr source documentation as invoices, bills, 25A-110 Page3o 17 EXHIBIT 2 statements, proof of payment, such as cancelled Checks, payment confirmations, account statements, paid bills, payroll records, time and attendance records, and contract and subgrant award documents (2 CFR §200.101(b)(2)). SUBRECIPIENT agrees to submit the above -stated documents to the WDB Administrative Office, So 19, Civic Center Dr., Suite 200, Santa Auu, California, 92701, by the tenth (10th) day of the month follovxing the month in which SUBRECiPiENT'S services are performed. Should SUBRECiPLETT fail to deliver said documents to CITY within thirty (30) days of said deadline, CITY shall provide SUBRECIPIENJ: with written notice of such deficiency. If Said deficiency is not corrected within thirty (30) days of mailing such written notice, CITY shall have the option to deobligate SUBRECIPIENI"s funds and cancel this Agreement by giving SUBREC1PiENT ten (10) days written notice thereof. SUBRECIPiFNT shall either return to the CITY excess revenues over costs or use such excess revenues as program income far additional training activities authorized under the Act. L. SUBRECIPIENT agrees to expend all funds in accordance with all applicable federal, state and local laws and regulations. SUBRECIPIENT also agrees to provide, at SI:BRECIPIENT'S own expense, supplies and other costs of said PROGRAM. M. SliBRECIPIENT shall arrange independently for an audit that includes W1OA funds received from CITY, in accordance with the Act, 2 CFR 200.500, SUBRECIPLENf Shall submit one original of each required audit report to CITY within thirty (30) days after the date received by SUBRECIPIEN'r. Should SUBRECIPIENT fail to comply with these requiremonts, CITY may, at its option, withhold payment of funds, disallow funds, or suspend additional grant funds. N. SUBRECIPIENT shall not expend funds pursuant to this Agreement to pro -vide services U) any participant where costs of training are paid for by any other person or cntily. O. SUBRECIPIENT shall comply with the provisions of Uniform Guidance 2 CFR Part 200 of the U.S. Office oC\fanagemcnt and Budget (OMB) mid all other applicable tederal statutes and executive orders and their implementin,, regulations, including regulatiims at 29 CFR Part 97, P. SUBRF,CIPILNT shall comply with the requirements of federal regulations found at 29 CFR Part 93, which provide that no appropriated funds may be expended by the recipient of a federal conLraut, grant, loan or cooperative agreement to pay any person for influencing or attempting to influence art officer or employee of any agency, member of Congress or an officer or employee of a member of Congress in connection with awarding of airy federal contract, the making of any federal grant or loan, entering into any cooperative agreement acid the extension, renewal, amendment or modification of any federal contract, grant, loan or cooperative agreement. SUBRECIPIENT shall sigtt a Certification Regarding Lobbying to that effect in a form as set forth in "Exhlbit D," attached hereto and by this reference incorporated herein. SUBRECiPIENT shall mbnrit said signed Certification to CiTY prior to performing any of its obligations under this Agreement and prior to any obligation arising na die part of CiTY to pay any sums to SUBRECIPIENT under the terms and conditions of this Agreement. Q. S UBRECIPIET r agrees to provide a drug -free work place and to execute a Drug Frcc Workplace, Certification us set forth in "E: Iribit E" attached hereto and incorporated herein by this reference. 2 5A-111 Page 4 d 17 EXHIBIT 2 R. SUBRF.CIPI) NT, in accordanco wtitlt the Child Support Compliance Act, recognizes and acknowledges tlne importance of child and family support obligations and shall fully comply with all state and federal laws relating to child and family support enforcement, including, but not limited to; disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (cormnencingwith Section 5200) of Part 5 afDivision 9 of the stateFamL1y Code; and, to the best of its lrnowledge is fully complying with the earnings assignment orders of all employees and is providh19 the names of all new employees to the New Employee Registry maintained by the California Employment Development Department (EDT)). S. SUBRF.CIPIENT agrees to comply Willi all applicable provisions of the Act, and all applicable federal regulations, including, but not limited to, the Code of Federal Regulations, Subtitle A —Office of Management and Budget Guidance for Crrants and Agreements, as well as all applicable state and local regulations. T. SUMECIPIEN'T agrees to remain in compliance with the Certification Regarding Debarment ({°Exhibit F"), as required by the regulations implementing Executive Order 12549, Debarment and Suspension, (2 CPR Part 180). U. SUBRECIPIENT agrees to provide priority of services for veterans and eligible spouses pursuant to 20 CFR Part 1010, and the regulations implementing priority of service for Veterans and eligible spouses in Department of Labor job training programs under the Jobs for Veterans Act published at 73 Ped.Rcg. 78132 on December 19, 2008. V. SUBRF-CIPiFNT acknowledges that the oTlicial name for the statewide system of providing employment and training through the WIOA partnerships and various other local programs is "America's Job Center". To achieve the goals of this grant, it is important that the public has a quick and easy method to identify that the projects or programs they arc taking port in arc part of the "America's Jab Center". SUBRF.CIPIENT agrees to place the America's Job Center logo, in accordance with the State of California guidelines for such use, on all public materials, such as statements, press releases, brochures, advcrtisetrtents, reports and other documents describing projects or programs funded hi vvholc or in part with WTOA funds. When the America's Job Center logo iE used, SUBRECIPIL-NT may accompany it with the fallowing statement, "The (Program 'Name) is a proud partner of tite America's Job Ccnlor network". SUBRFCIPIENT shall not use the America's Job Center logo in any mannor that would imply that the State of California endorses a commercial product, service or activity. U. CITY'S OBLIGATIONS A. On April 24, 2019, the CITY was awarded a Department of Labor Workforce Innovation and Opportunity Act youth grant of $785,103.00 for tisouL year 2019-2020. CITY agrees to pay to SUBRECiPrENT when, if and to the extent federal funds are received under the provisions of the Act a sum not to exceed $160,000.00 for SUBRECIPIENT'S perfonxiance in accordance with the Budget attached hereto as "Exhibit G" and incorporated herein by reference, during the period of this Agreement. Said sum shall be paid after CITY receives invoices submitted by SUBRECiPIBNT as provided horeinabove. 25A-112 Page 5 of 17 EXHIBIT 2 B. Pursuant to 2 CFR §200.331(a)(4), the indirect Cost Rate for the SUBRECIPIE•NT's award shall be an approved federally recognized indirect cost rate negotiated between the SUBRECIPTE.NT and the Federal government, or, if no such rate exists, either a rate negotiated between the CITY and the SL;BRECIPTENT, or a do minitnis in direct cost rate us defined in 2 CFR §200.414(b) indirect (F&A) costs. C. SUBREC 1ENT has the ability to adjust line item amounts in the budget with the approval of the Executive Director, so long as the total Budget w-nount does not increase. D. CITY agtees to prm° de for on -site monitoring reviews of said program operation at least annually. In addition, monthly desk -top reviews of pertinent information will be conducted, E. CITY has the right to de -obligate the funds hereunder, and take such funding back from SUBRECIPIENT, due to any of the -following reasons: (a) lack of performance by SUBRECIPIENT; (b) lack of fiscal accountability of SUBRECIKENT; or (c) drxxease in available funding. III. TERM OF AGRFF,N'IENT A. 'Ibis Agreement shall commence on Jaly.l,-2019, and all duties arising under this Agreement shall have been performed by June 30, 2020, The 'Perm of this Agreement may be extended by a writing oxecuted by the City Manager and the City Attorney. SUBREC1PiENT acknowledges and agrees that it most provide follow-up services for one (I) year after the Term, whether funded or not. B. SUBRECTPTFNT agrocs to Comply with the closeout procedures detailed in 2 CPR §200.343, including the following: I. SUBRECIPIENT must subrnit, no later than ninety (90) calendar days after the end date of the period ol'perfonnance, all linancial, performance, and other reports m required by the terms mud conditions of the Federal award; 2. Unless the CITY authorizes an extension, SUBRECIPTENT must liquidate all obligations incurred under the Federal award not later than ninety (90) calendar days after the end date of the period of performance as specified in the teens and conditions of the Federal award; 3. SUBRECIP1ENT must promptly refund any balances of unobligated cash that the CITY paid in advance or paid and that is not authorized to be retained by SUBRECIPIENT for use in other projects (See OM13 Circular A-129 and 2 CFR §200.345); 4. SUBRECIPIENT must account for any real and personal property acquired with Federal funds or received fiVom the Federal government in accordance with 2 CFR §200.310-200.316 and 200.329; and, 2 5A-113 Page 6 of 17 EXHIBIT 2 5. The CITY should complete ail closeout actions for the Federal award nn later than one year after receipt and acceptance of all required final reports, IV. INDFPEIN'DENT CONTRACTOR Consultant shall, dining the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City, This A&neemont is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which arc the subject matter of this Agreement; however, the services to he provided by Consultant shall be provided in a, rnamucr consistent with all applicable standards and regulations governing such services. Consultant shall pay all satariey and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. V. WORKER'S COMPENSATION AND EMPLOYER'S RIGHTS A. SUBRECTPIENT shall use appropriate funds received fioin CITY to provide workers' compensation to all those hired by SUBRLCIPiENT under this Agreement. B. SUBRECIPIENT shall have the right to hire, dismiss, or promote its employees or contract personnel hired under this Agreement so long as its hiring or dismissal policy or standard does not violato Title VII of the Civil Rights Act of 1964, Fair Labor Standards Act of 1938, or any other applicable law, and ST BRECIPIENT maintains itself as an Equal Opportattity employer, VI. APPLICABLE GUIDELINES A. The parties hereto agree that SUBRECIPIENT shall comply with all applicable federal and state laws and regulations, including, but not limited to the Performance Indicators (Exhibit B) and general program requirements described in Sections 2 and 116 of the Act. and applicable regulations, and the U.S. Department of Labor guidelines and regulations; including amendments or revisions made during the terms of this Agreement. Said applicable laws are hereby incorporated by reference and made part of this Agreement as though fully set forth herein. 13. SUBRECIPIEAT also assures and certifies that: 1. SUBRECIPIENT acknowledges and confirms that the U.S. Department of Labor has established six (6) performance indicators for youth; (a) Percent of Participants who are in educationttrair i activities, or in unsubsidized employment during the 21 quarter after exit; (b) Percent of Participants who are in education'training, or in unsubsidizod employment during the 0' quarter after exit; (e) the median camings of Participants in unsubsidized employment dining the 21 quarter after exit; (d) Percent of Participants who obtain recognized postsecondary credential or secondary diploma during participation or within I year after exit; (c) Percent of Participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment and who are achieving measurable skill gains; and, (0 effective in serving employers. 2 5A-114 Pago 7 of 17 EXHIBIT 2 SUBRECiPIEN'T agrees to implement and shall meet any additional performance indicators that may be subsequently required by the NV- otUcirce Innovation and Opportunity Act or by any other Federal, State, and local law. 2. SUBRECIPILNT shall comply with Title VII of the Civil Rights Act of 1964 (P.L. 83-354) and in accordance with Title V11 of the Act, requiring that no person shall, on the grounds of race, color, religion, sex, age, handicap or national oriSin be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this Agrccnneat. 3. SUBRECIPIENT shall comply with any and all federal laws limiting the political activity of employees hired under this Agreement. 4. SUBRECIPiENT shall comply with the requirements that no program under the Act shall involve political activities. 5. RECORD LNSPECTION. SUBRECIPiENT shall provide the U.S. Department of Labor and the Controller General, by and through any authorized representative, as well as the W113 Administrative Office, access to and the right to examine all records, books, papers or documents relating to the accounting and use of funds under this Agreement for a three-year period frorn and after the effective date of this Agreement. 6. No person with responsibilities in the operation of any program under the Act shall discriminate with respect to any program participant or any application for participation in such program because of race, creed, color, national origin, sex, political affiliation or balick 7.. . SUBRF•CIPIENT shall maintain appropriate standards for health and safety in work and training situations. 8. K713RECIPIEi'NT shall comply with general provisions, assurances, and execute the Assurances and Certifications attached hereto as "Exhibit H" and incorporated herein. 9. EQUAL OPPORTUNITY. Any literature distributed by SUBRECIPIENT for the purpose of apprising businesses, Participants, or the general public oC its programs under this Agreement shall state that its programs are supported by the City of Santa Ana and the Santa Ana Workforce Investment Board, and shall state that the program is an "equal opportunity employerlprograrn" and that "auxiliary aids and services are available upon request to individuals with disabilities." 10. Based an the population eligible to be served, or likely to be directly affected by the VITIOA program or activity, the services or information may need to be provided in a language other than English in order to allow such population to be effectively informed about or able to participate in the program or activity. Pursuant to 29 CFR 37.35, SUBREC.IPIENT must take reasonable steps to provide services and information in appropriate languages after considering the scope of the program or activity, and the size and concentration of the population that needs services or information in a language other than Bnglish, 11. S'U'BRECIPIENT certifies that all property, finished or unfinished documents, data, studies and reports prepared or purchasM under this Agreement, will be disposed of 2 5A-115 Page 8 of 17 EXHIBIT 2 in accordance Kd th the direction of the CITY. In addition, any tools and/or equipment furnished to the SUBRECIPIENT by the CITY and/or purchased by the SUBRECIPTFNT with funds pursuant to this Agreement, will be limited to use within the activtHes outlined in this agreement and will remain the proporty of the United States Government and/or CTTY. Upon termination of this Agreement, SUBRECIPIENT will immediately return such tools mid/or equipment to the CITY or dispose of them in accordance with the direction of the CITY. 12. SUBRECIPIENT certifies that this Agreement does not pro -vide for the advancement or aid to any religious sect; church or creed, or sectarian purpose, nor does it help to support or sustain any school, college, university, hospital or other iastinrtion controlled by any religious creed, church. or sectarian denomination; as speciCed by Article XVI, Section 5, of the Constitution of the State of California; regarding separation of church and state. 13. PATENT, COPYRIGHTS AND RIGHTS IN DATA. The SUBRECIPTENT will disclose to the CITY any invention, written product; or computer program developed, or data assembled, as a result of performance or work tinder this Agreement, within seventy-fom (74) days of invention, development or assembly. The CITY, State of California, and U.S. Department of Labor will have the right to patent any invention and copyright any written product or computer program or data generated by SUBRECIPIENT. Upon written request, SUBRECIPIENT Will transfer all pertinent information, specifications and right, title and interest to the designated agency. 14, INVENTIONS, PATENT'S AND COPYRTGHTS. A. Reporting Procedure. If any project produces patentable items, patent rights, processes;. or invetitions in the course of work under a U,S. Department of Labor (DOL) grant or agreement, the SUBRECIPIENT shall report the facit promptly and fully to the CITY. The CITY shall report the fact to the Grant Of icer, at the DOL, Unless there is a prior agreement between the CITY and the DOL and its representative on these matters, the DOL shall determine whether to seek protection on the invention or discovery, The DOL and its representative shall detenniune how the rightsin the invention or disoovery, including rights tmder any patent issued thereon, will he allocated and administered in order to protect the public interest consistent with the "Governmental Patent Policy" (President's Memorandum for Heads of Execnttive Departments acid Agencies, August 23, 1971, and Statement of Government Patent Policy as printed in 36 F'R 16889). B. Copyright Policy. I. Unless otherwise provided in the terms of the grant or agreement, when copyright - able material is developed in the course of or sunder a DOL Grant or agreement, the author and the CTTY which developed the work is free to copyright material or to permit others to do so. The SUBRECTPIBNT and the Workforce Development Board (WDB) shall have a royalty -free, nonexclusive and irrevocable license to reproduce, publish, tune and to authorize others to use all copyrighted material. 2, The DOL reserves a royalty -free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use. for Federal Government purposes: (a) Tlne copyright in any work developed under any grant, sub -grant, or. contract under a grant or subgrant: (b) Any right of copyright to which a grantee, subgrantec or a SUBRF.CIPIENT purchases 2 5A-116 Page 9 of 17 EXHIBIT 2 ownetsbip vvith Brant support; and, (c) SUBRECIPIENT shall comply with the requirements of 29 CIR Part 97.34. C. Rights to Data. The DOL and the CITY shall have unlimited rights to any data first procured or delivered under this Agreement. 15. CLEAN AIR I CLEAN WATER ACT, If the grant hereunder exceeds $100,000, SUBRECIPIEN'r must comply with Section 306 of the Clean Air Act [(42 USC 1875(h)]; Section 508 of the Clean Water Act (33 USC 1368); F.xeuutivc Order 11738 and Environmental Protection Agency ("FT -A") regulations (40 CFR Part 35) as any may now exist or be hereafter amended. Ender these laws and regulations, the SUBRECIPIFICP assures that: (a) No facility to be utilized in the periormanco of the proposed grant has been listed on the EPA List of Violating Facilities; (b) It will notify CITY prior to award of the receipt of any communication from the Director, Office of Federal Activities, U.S. EPA, indicating that a facility to be utilized for the grant is under consideration to be listed on the EPA List of Violating Facilities; and, (c) Jt will notify the CITY mid the EPA about any known violation of the above laws and regulations. 16. SUBRECUIENT agrees to adhere to the following STANDARDS 01: CONDUCT: a. General Assurance. Every reasonable course of action will be taken by SUBRECiPTE T in order to maintain the integrity of this expenditure of public funds and to avoid filvoritism. This Agreement will be administered in an impartial mamter, five from errors to gain personal, financial; political gain. SU$RECIPIEA'T, its officers and employees, in administering this Agreement, will avoid situations which give rise to a suggestion that any decision was in[lueumd by prejudice, bias, special interest or desire for personal gain. b. Employanertt of Former State or CITY Employees. S UBREMPTE T will ensure that any of its employees who were formerly employed by the State of California or CITY, in a position that could have enabled such individuals to impact policy regarding or implementation of programs covered by this Agreement, will not be assigned to any part or phase of the activities conducted pursuant to this Agreement for a period of not less than two (2) years following the termination of such employment. c. Conducting Business Involving Relatives. No relative by blood, adoption or marriage of any executive or employee of SUBRF.CIPIENT will receive favorable treatment when considered for enrollment in programs provided by, or employment with, SUBRECIPIENT, d, Conductin Business Involving Close Personal Friends and Associates. Executives and employees of SUBRECIPiENT will be particularly aware of the varying degrees of influence that can be exerted by personal fiends and associates and, in administering this Agreement, will exercise due diligence to avoid sittations which give rise to an assertion that favorable treatment is being granted to friends and associates. When it is in the public interest for S UBRECTPIENT to conduct business with 25A-117 Page 10 0f 17 EXHIBIT 2 a friend or associate of an executive or employee of SL;BRECIPIENT, an elected official in the area or a voting or non -voting member of the Workforce investment Board (W'IB), a permanent record of the transaction will be retained. e. Avoidaneo of Conflict of Economic Interest. No executive or employee of SUBRECiPiF.l\T elected official in the area, or voting or non -voting member of a WDB, will solicit or accept money or any other consideraticrtn from a third person, for the performance of an act reimbursed in whole or part by SUBRECIPIE+NT or CITY. Supplies; materials, equipment or services purchased with Agreement funds will be used solely for purposes asserted or allowed under this Agreement. No voting member of the WDB will cast a vote on the provision of sorvices or vote on any matter which would provide direct financial heriefit to that member or any business or organization which the mcmbar directly represents. f. Salary and Bonus Limitations, All Subrecipients of WiOA program funds are required to comply with, federal requirements regarding the limitations on salary and bonus payments in accordance with Public Law 109-149, Section 7013. VI1. HOLD HARMLESS A. SLTBREC21ENT shall indemnify and save harmless CITY, its officers, agents and employees, from and against any and all damages to property or injuries to or death of any person Of persnns, including property and employees or agents of CITY, and shall defend, indemnify and save harmless CITY, its officers, agents and employees, from any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, workers' compensation claims, resulting from or arising out of tine negligent acts, errors or omission of SU BRECIPIENT, its employees or suhcontrac-tors. B. SUBRECTPIENT shall indeinnif'y and save harmless C17Y, its officers, agents and employees, Iron, and against any and all damages to property or injuries to or death of any person or persons, including property and employees or agents of CiTY, and shall defend, indemnity and save harmless CITY, its officers; agents and employees, from and against any and all claims, demands, writs, actions or proceedings therefore, resulting from or arising out of the intentional or malicious acts of SUBRCCIPIENT, its employees or suhcoutractors. VIII. INSURANCE I. Commercial General Liability. SL-BRECIPIENT agrees to obtain and keep in force during the ten, of this Agreement a policy of comprehensive commercial general liability insurance insuring the State of California, CITY, and SLBRECIPIENT against any liability for accident, injury or death arising out of or in consequence of this Agreement. Such insurance shall be in an amount not less than One Million Dollars ($1,000,000.00) for any injury to or death of any person or persons in any single accident or occurrence, with $2,000,000 in the aggregate coverage. Said policy of comprehensive general liability insurance shall be endorsed to provide to CITY and to the State of California, Employrnent Development Department, at least thirty (30) days written notice prior to cancellation; name CITY, its off cers, agents, employees, and volunteers, and the State of CalUbmia. its offtccrs, employees, and volunteers as Additional insured; and state that such coverage is primary to 2 5A-118 Page 11 of 17 EXHIBIT 2 any other coverage or self-insurance of the State of California and. CITY (in substantially the form as Exhibit I , Additional Insmvd Endorsement, attached hereto). Govenumental entities may substitute a certificate of self-insurance, 2. Automobile LiabiLity Covera>e. SUBRECIPIENT shall also obtain and maintain, during the effective period of this Agreement, broad form automobile liability coverage with at least S1,000,000 limit unless reduced by CITY, which applies to both owtitAfleased and non -owned automobiles used by SliBREC1PTANT employees or Participants in performance Otbis Agreement; or, in the event that CITY will not utilize such owned/leased automobiles but intends to require employees, Participants or other agents to utilize their owm automobiles in the performance of this Agreement, SUBRECIPIENT shall. secure and maintain on file from all such employees, Participants, or agents as self-certificution of automobile insurance coverage. Governmental entities may substitute ar certificate of self-insurance. 3. Workers' Compensation. Tf SUMECIPIENT is an "employer", as set forth in California Labor Code Section 3300 et scq., or utilizes Participants as "employees," as set forth in California Labor Code Section 3350 et seq, SUBRECiP1ENT sliall obtain and keep in force during the term of this Agreement full Workers' Compensation insurance coverage for injuries suffered by Participants. Said insurance policy shall guarantee CITY at least thirty (30) days written notice of cancellation or modification. SUBRECIPIENT shall carry medical and accident insurance for those Participants not qualifying as "employees" for Worker's Compensation Coverage, pursuant to California labor Code Section 3350, ct seq, 4. Equipment Coverage. SUBRECIPLLNT shall purchase a policy or policies of insurance covering loss or damage to any and all Equipment provided to or purchased by SUBRECI PTENT in accordance with this Agreement. Said insurance Shull be in the amount of the full replacement value thereof. providing protection against the classification of fire, extmded coverage; vandalism, malicious mischief, theft, and special extended perils. Governmental entities may substitute a eertiHcute of w1f•insurance. 5. Youth Protection, To maintain a safe environment, funded youth providers that serve youth under the age of 18 will need to provide a Youth Protection Policy and proof of Sexual Abuse & Molestation insurance coverage of at least $2,000,000, Youth providers v"ill be held responsible for conducting a background clearance (live -scan) for staff that have dircxt interaction with youth Participants that are under the age of 18, 6. Proof of Insurance. Certificates and endorsements gust be submitted and approved by CITY prior to any work under this Agreement. SUBRECIPLEI\T understands that CITY will make no payments under this Agreement until the required certificates and endorsements have been approved by CITY. IX. CORPORATESTATUS All corporate SUBRECIPIENTs shall be in good standing, without suspension by the California Secretary of State, Franchise Tax Board or Internal Revenue Service. Any change in corporate status or suspension shall be reported iinmediately to CITY. 25A-119 Page f2oft7 EXHIBIT 2 X. ASSIGNABILITY None of the duties of, or work to be perfonned by, SUBRECIPIENT under this Agreement AM be subcontracted or assigned to any agency, consultunt, or person without the prior written conaem o'(' CITY. SCBRECIPIENT must submit all subcontracts and other agreements that relate to this ASrmnent to CITY. SUBRECIPIENT acknowledges and agrees that it must follow procurement regulations for SLBRECIPIENTs (2 CFR §200.317). No subcontractor assignnleut shall terminate or Filter the legal obligations of SUBREC1P1ENT pursaunt to this Agreement. XI. LAWS COVERII ING TFITS AGREEMENT In its perfarmunce under this Agreement, SUKIEC1PiENT shall -fully comply with the requirements of fhc following, whether or not otherwise referred to in this Agreement: L The Act slid all applicable federal statutes, regulations, policies, procedures and directives, including but not limited to, 2 C'FR 200 and 20 CFR. Parts 651 and 654 2. All applicable State statutes, regulations, policies, procedures and directives; 3. All applicable MY policies, procedures and directives; 4. All applicable Iouiil ordinances and requirements, including use pennits and licensing; 5. Court orders applicable to its operation; and, 6. '1'hc terms and wnditions of this Agrecnnent, If any of the foregoing is enacted, amended, or revised, SUBRF,_CIPIENT will comply vthth such or will notify CITY after enactment or modification that it cannot so comply. C11'Y may thereupon terminate this Agreement, if necessary. MI. EXCLUSIVITY AND AMENDA-M NTOFAGREBMEXT This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of sUBRECIPIENT by CITY, and contains all the covenants and agreements between the parties with respect to such employment. Each party to this Agreement aclmowlodges that no representations, induceroeuts, promises or agreements, orally or otlrcrwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and S UBRECIPIENT. 25A-120 Page 13 of 17 EXHIBIT 2 XiII. FRAUD SUBRECIPiENT shall immediately report to CITY all instances and facts concerning possible rraLld, abuse or criminal activity relating to expenditure or receipt of funds under this Agreement. XIS'. CONTINGENCY OF FIENDS STMEC'1PIENT acknowledges that approval of and funding for this Agreement is contingent upon State approval, and funds received or obligated from die State of California to CITY. If such approval of funds is not forthcoming, or is otherwise limited, CITY shall immediately notify SUBRECIPIIM'. Within twenty (20) days of receipt of such notice, SUBRECIPiENT shall modify or cease operations as directed by CPPY and negotiate necessary modification to this Agreement and.%or reimbursement of costs incurred hcretutder. XV. TERMTKATION A. 'Phis Agreement may be terminated by either party at its sole discretion, upon thirty (30) days written notice to the other party. Notice shall be deemed served on the date of mailing. However, SUBRECIPIENT may not terminate this Agreerent if undue hardsbip will result to anyparticipatrt. B. In the event Si;BRECIPIENT defaults by failing to fulfill all or any of its obligations hereunder, CiTY may declare a default and termination of this Agreement by written notice tb SUBRECIPM-NT, which default and tcmtination shall be effective on a date stated in the notice which is to be not less than ten (10) days after certified mailing or personal service of such notice, unless such default is cured befbre the effective date of termination stated in such notice. If terminated for cause, CITY shall be relieved of further liability or responsibility under this Agreement, or as a result of the tennination thereof, including the payment of money, except for payment for approved expenses incurred for services satisflactorily and timely performed prior to the mailing or service of the notice of termination.. and except -for reimbursement of (I) any payments made for services not subsequently perPnnned in a finely and satisfactory manner; and (2) oosts incurred by Cfl'Y in obtaining substitute performance. XI%I. DISPUTES Except as otherwise provided in this Agreement, any dispute concerning any question arising under this Agreement shall be decided by CITY. In such a case CITY shall reduce its decision to writing and mail or otherwise furnish a copy thereof to SUBRECIPIENT. The decision of the City shall be final and conclusive unless within thirty (30) calendar days from the mailing or delivery of such copy, CITY receives from SUBRECIPILNT written request to appeal said decision. Procedures governing the appeal shall be prescribed by CITY and.. -'or the State of California in accordance with the Act and all corresponding regulations and 0V413 circulars. Pending final disposition of the appeal, SiBRECIPIENT shall act in accoMance with CITY's dcxisiorr unless the dispute involves a change order. 25A-121 Pago 14 of 17 EXHIBIT 2 XVTl. BREACIT-.SaloC IO2NS If, through any cause, SUBRECTPIENT violates any 0 C the terms and conditions of this Agreement, and/or prior agreements ,vhcreby grant funds were rcecived by SUBRECIPLENT pursuant to this Agreement, or if SUBRF.CIPIENT repots Inaccurately or if any Audit Report makes disallowances. SUBRECIKENT shall promptly remedy its acts or omissions and/or repav CITY all amounts due CITY as a result of SUBRF,CIPIEN'1"s violation, For any such failures or violations; CITY shall also have the right at its sole discretion to either: (1) discontinue program support until such tine as S'UBRECIPiEiVT fulfills its obligations or remedies all violations of this Agreement or prior agreements; and;`or (2) collect outstanding amounts as determined by CITY due CITY by offsetting or debiting from current claims or invoices, if after thirty (30) days' vcTitten notice SUBRE•CIPIENT has failed to ropay same or a repayment schedule has not been made; and/or (3) terminate this Agreement by giving written notice to SUBRECIPIENT of such termination in acctimrdance the notice provision in Paragraph XViII herein below. WIL NOTICES All notices, reports anti correspondence between the parties hereto respecting this Agreement shall he in writing and deposited in the United States Mail, postage prepaid, addressed as follows: CITY: City of Santa Ana Manager, WDB Administrative Office P.O. Box 1988 (M-76) Santa Ana, CA 92702 CI-F.RIC: Clerk of the City Council City ol'Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Tolefacsimnile (714) 647-6956 SUBRECIPIENT: Charitable Ventures of Orange County, dba Project Kinship 2215 N. Broadway Suite 4'?2, Santa Ana, CA 92706 Phone: (714) 941-8009 Fax: (714) 941-8015 XIX. MERGER This Agreement, together x0ln the attachments hereto, expresses the total understandung of the parties. There are no oral understandings of the parties or terms and conditions other than as stated herein, 25A-122 Page 15 or t EXHIBIT 2 xx. VALIDITY The invalidity in .whole or in part of uny provision of this Agreement shall not void or affect the validity of any other provision of this Agreement. xxr. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature hcreinbehow, has the power, authority and right to bind their respective parties to cacti of the terms of this Agreement, and shall indemnify CITY fully, including reasonable costs and attonrov's Pees, for any injuries or damages to CITY in the event that such authori ty or power is not, in fact; held by the signatory or is withdrawn. b. All ExhibiN referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. {Signatures on fofdoiving pagej1 25A-1 23 Pago 16 of 17 EXHIBIT 2 M WFNFSS WHBREOP, the parties hereto have execoted this Agteenient the date and year first above -Written. ATTEST: "CITY" _.... _....._... By: Norma Mitre Kristine Midge Acting Clerk. of the Council City Manager APPROVED AS TO FORM: Sonia R. Catvalho "SUBRECTIFNT" City Attorney By: Ryan O. Hodge Assistant City Attorney RF.COIfM. ENDED FOR APPROVAL: Steven A. Mendoza Executive Director Community Development Agency BY: Name: Ted Kim Title: Chief Operating Officer Tax ID #: 20-8756660 25A-124 Page. 17 of 17 EXHIBIT 2 IN WITNLSS WHF.RFOF, the parties hereto have executed this Agrecnxnl the date and year first abokv= Britten. ATTEST: Nomia Mitre Acting Clerk of die Council APPROVED AS TO FORM: Sonia R. Can -alto City Attorney By: Wn6lodge Assistant City Attorney RECONINILNDI D FOR APPROVAL: Steven A. Mendom E x cutive Director Connnunity l7evelopunent Agency "Gil'y" By: Kristine Ridge City Mfarmger `5IIBRFCIPIE T' BY: Narm: Ted Kim Title: Chicro perating Officer Tax tllk: 20-8756660 25A-125 Page 17 of 17 przo,Lex EXHIBIT 2 Workforce Innovation and Opportunities Act (WIOA) Vp .ia lF:l\I`C Santa Ana Workforce Development Board: Youth Service Provider 1. Experience/q,ualificat ions (1 page max) A. Briefly describe your organization. Project Kinship is a non-profit organization founded in 2014 and fiscally sponsored by Charitable Ventures of Orange County (CVOC), Project Kinship serves as a convener of community resources and advocate for the health, mental health, and welibeing of the re-entry population. it promotes hope, encourages healthy decisions that lower recidivism, and offers rehabilitation services that promote healing. These goals are accomplished by providing access to supportive services; offering prevention, intervention, and treatment programming; and advocating for system soiutions to flip the school -to -prison into the prison -to -career pipeline. B. List the facility address. Please include major cross streets. It is located at 2215 N. Broadway#2 in Santa Ana (Cross Streets: Main and Vill Street). C. Indicate hours of operation for facility. Hours of operation are Monday through Friday 8:30.5:30PM, D. Briefly indicate what makes your facility youth friendly and suitable for the program. Project Kinship incorporates trauma -informed care into all programs to address the unique needs of those who have experienced violence in the home, neighborhoods, or correctional settings. This includes creating trauma -informed office environment, intake rooms, and convening spaces to engage participants. Project Kinship also specializes in restorative justice programming to engage those at -risk for, involved in, orformer members of gangs, and the formerly incarcerated. This leads to a neutral, safe place for all participants. E. Provide brief information on the following elements: 1. Average annual operating budget and sources of revenue The agency's annual operating budget is approximately $2 Million, including school district contracts, government grants, and foundation funding. -Project Kinship is the Lead Agency for the county's Proposition 47 re-entry services program and a new Special Populations provider for Orange County WIO,A adult services; both will supplement the proposed services. 2. Brief description of staff There are 33 staff (G administrative and 27 direct service/management) positions. 3. Past experience with WIOA programs or other youth programs Project Kinship has been a workforce development and educational services provider for three years through the WAGEES program and has had Restorative Practice Invention contracts with the Santa Ana Unified School District (six school sites) since 2014. It added Garden Grove Unified School District (onesite) in 2017 and Brea Unified School District (three sites) in 2018. 4. What kind of impart has your organization made on the youth community? Project Kinship programs have specialized in serving youth participants since 2014, serving thousands of elementary school -aged to transitional -aged youth. Impacts include: increased educational success for fn-school youth; re -.enrollment for out -of -school youth; and preparation, obtainment, and retention of workforce development placements for all youth. 25A-126 EXHIBIT 2 w1w:.. Workforce Innovation and Opportunities Act (WIOA) ZPP Santa Ana Workforce Development Board: Youth Service Provider 2, Proposed Program (1 page max) A. Provide an overview of the program's main objectives. The proposed program will serve as a natural continuation of Project Kinship's workforce development and education programs, including Restorative Practices; job training and vocational support services; and case management services offered to transitional -aged youth with histories of gang and/or juvenile court involvement. The main objectives of the Workforce Development Program are: 1) career planning, work readiness skill building, training, arfd'certificaticim; Z) job development, intensive case mahagertient, and peer mentoring; 3j education enrollment and retention; 4) civic opportunities and leadership development; and 5) Incentives, training stipends, sliding scale wage programs, and other supportive services. Each of the aforementioned services will ensure in -school and out -of -school transitional -aged youth (16-24 years old) who live in Santa Ana have the opportunity to pursue their educational and career goals. Twenty participants will be served annually by activities in all 14 WIOA Elements. The proposed program will utilize two key staff to provide the outlined services. They are a (1,0 FTE) Case Manager and a (.25 FTE) Job Developer. Although the proposed program will have its own assigned personnel and intended outcomes, the team will be integrated with all other Project Kinship workforce development and education programs to leverage knowledge, expertise, resources, relationships, and Innovative problem -solving, The proposed staff will be supported by a multidisciplinary team that includes: a Workforce Program Manager, Director of Operations, Bookkeeper, Operations Coordinator, and Controller, all of which will provide their services as In -kind to this grant budget. The Workforce Program Manager will provide direct supervision for the Case Manager and Job Developer and oversee budget expenditures, ordering, and assettracking for support services. The Director of Operations will oversee all ordering, Invoicing, and contract development. The Bookkeeper will produce all monthly invoices and the Operations Coordinator will conduct all procurement and purchasing for the program. The Controller will oversee all fiscal policies and processes; invoicing and accounting activities; and lead any financial audit activities. Project Kinship is an award -winning agency in the areas of gang intervention, re-entry services, restorative practices, and trauma -informed care, which is a strength based approach that emphasizes physical, psychological, and emotional safetythat creates an environment where participants rebuild a sense of control and empowerment. During recruitment and hiring of staff, Project Kinship prioritizes candidates who are highly qualified, culturally competent, and bilingual is preferred. Beyond sharing the same language, it is important that Project Kinship prioritizes staff competent in the unique culture needs of individuals who have been involved in gangs; have histories with generational incarceration, homelessness, teen parenting, and other risk factors; and have experienced .mental health issues such as post -traumatic stress, depression, co-occurring substance abuse/mental health disorders, anger management, and suicidal or homicidal ideation; abuse; and victimization. Project Kinship values "lived experience" when recruiting new staff, meaning those who have been impacted by these risk factors, as well as those who are passionate about working with the target population. Each of these values, principles, and standards of care will be incorporated into the proposed Workforce Development Program. 25A-127 AL ""'IEXHIBIT 2 Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider 3, Population (2 pages max) A. Describe the total number of youth that will be served by this grant. The program will serve four In -school and 16 Out -of -School Youth (20 participants total). B. Describe the age range of the youth that will be served. In -school Youth will be 16-21 years old and Out -of -School Youth will be 16-24 Years old. C, *Describe any minimum requirements that youth need to have in order to be enrolled into your program {aside from the WIOA Youth eligibility requirements). Project Kinship will utilize the WIOA Youth eligibility requirements. The only additional Project Kinship requirement is that participants cannot have a history of any sexual offenses. D. Special consideration for organizations that can serve the following youth populations - Project Kinship serves high -risk, hard -to -reach populations with histories of gang - involvement, substance abuse, homelessness, juvenile court involvement, and/or school failure, with the goal of preventing, intervening, and addressing the barriers that lead to these destructive cycles. Through the proposed program, Project Kinship will serve a minimum of 80% of Out -of -School youth; a minlmum of 10% of foster/emancipated youth; at least 10% homeless youth; and more than 50% of the youth participants will be on probation or parole. The Santa Ana Police Department reports 3,194 documented gang members in the city, a third of which are in the 18-28-year-old age range, many of which will walk through Project Kinship's program doors. This target population has often experienced the devastating impacts of trauma, violence, family disruption, and high recidivism rates. Such challenges tend to create multiple barriers to workplace and educational success. These challenges also further propel cycles of intergenerational gang membership, incarceration, violence, and abuse. As a result, Project Kinship staff are recruited and trained to specialize in meeting these unique needs. E. Specify how the targeted youth populations (out-of.school, youth with disabilities, foster/emancipated, probation, homeless) will be recruited. Project Kinship staff have years of experience Working with the targeted population and high levels of expertise in building relationships with partner agencies to support the needs of participants. This includes works closely with referral agencies such as; District Attorney's office; Public Defender's Office; local police departments; Juvenile Court; Probation Department; Sheriff's Department; Orange County Department of Education (OCDE); local school districts; and multiple community- and faith -based organizations serving the targeted youth. These existing relationships and prior successes will be leveraged to support the outreach to and enrollment of participants throughout the Cityof Santa Ana. Project Kinship also works with Health Care Agency Crisis Evaluation and Guidance Unit (CEGU) Clinicians assigned within Juvenile Hall and probation officers assigned to the Probation Department's Great Escape Resource Center to identify transitional -aged youth that would be eligible for program enrollment. In addition to receiving referrals, the above partnerships facilitate warm hand-off linkages for participants as they work toward their Individual Service 25A-128 EXHIBIT 2 Workforce Innovation and Opportunities Act (WIOA)Santa Ana Workforce Development Board: Youth Service Provider Plan (ISP) and Individual Career Plan (ICP) goals. For example, Project Kinship works closely with OCDE's charter and alternative education school sites, such as ACCESS, College and Career Academy Charter School, and Learning for Life Charter School to re -enroll out -of -school youth. The agency also uses its Restorative Practice interventionists (RPlsj that are assigned within the SAUSD school sites to support the drop -out prevention process for in -school youth. Project I:inshlp works closely with the Social Services Agency and Juvenile Courts to support participants would are currently or previously experienced out -of -home placements, family reunification cases, or other juvenile court Interventions. This includes accompanying participants to court appointments, collaboratlrig with assigned case workers, and providing workshops ortrainings regarding parenting, relationship building, anger management, etc. The majority of Project Kinship's participants will be classified as homeless according to the McKinney Vento Act definition that states children and youth who "have a primary nighttime residence that is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings; are living in cars, parks, public spaces, abandoned buildings, substandard housing, bus or train stations, or similar settings; are living in emergency or transitional shelters; are living in motels, hotels, trailer parks, or camping grounds due to the llacl� of alternative adequate accommodations; are sharing the housing of other persons due to loss of housing, economic hardship, Ora similar reason". SAUSD Family Liaison, who are assigned to work with McKinney Vento students also serve as a. great source of referral as Project Kinship prioritizes program spending toward Work Experience Wages, Supportive Services, and Incentives to increase participants' likelihood of success. In addition, staff carefully plan and research resources to meet participants' needs prior to initiating a warm hand-off linkage. This extra effort and the assessment of a participant's reason and readiness for referral creates a strong interagency relationship with the warm hand- off recipient agency. This process ensures that both agencies clearly understand each other's eligibility requirements, target population, and intake process to ensure a quick and smooth transition for participants. It also leads to reciprocal referrals to Project Kinship programs. Although all these referral sources are vaivable, the greatest source of referrals is "word Of mouth" from current participants and program alum. See the Participant Vignettes included In Section 18for examples of how influential ward -of -mouth referrals are at recruiting youth. F. Include a Letter(s) of Support from organlrations that have agreed to refer youth to your program as Attachment C. See the Letter of Support from Taller San Jose and the College and Career Preparatory Academy Charter School who agree to refer youth to the proposed program in Attachment C. G. Describe your recruitment plan that will fulfill the requirement of enrolling 100% of youth by the 2nd quarter of the program (December 31, 2019). Project Kinship will recruit two In -School Youth and eight Out -of -School Youth in both Quarter 1 and Quarter 2 in order to fulfill 100% enrollment by December 31, 2019. 25A-129 prtoli..�tT ( EXHIBIT 2 AU Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider 4. Assessment (1 page max) A. Youth Service Providers are required to use the Test for Adult Basic Education (TABS) assessment tool, but may use other assessment tools upon approval. The proposed program will utilize the TABE too[ with all participants to assess basic skills prior to enrollment (Pre) and monitor measurable gains each Quarter during enrollment (Post). B. Describe how your program will conduct assessments for youth participants, elaborate on the type of assessment tools or surveys that will be used. In addition to 'theTABE, all participants will complete a Work Readiness Survey pre - enrollment and post -discharge, as well as a"my Next Move" career exploration online assessment within two weeks of enrollment. The results of both of these assessments will be used to identify skills, interests, and level of work readiness to inform the development of the Individual Career Plan (ICP). All participants will complete the Insight tool, which is a criminogenic needs assessment to determine the level of risk for recidivlsm and identify needs and barriers that may affect program performance. This tool is completed within 30-days post - enrollment to inform the Individual Service Plan (ISP) goals and case management needs. C. Describe knowledge of the barriers that youth encounter. One of the unique needs of the target youth population is trauma -informed services and service delivery. Research published by the American Sociological Association shows a strong correlation between trauma exposure, posttraumatic stress disorder (PTSD), and a history of incarceration and school failure. if left unaddressed, trauma can evolve into maladaptive behaviors due to the traumatized brain being on constant high alert, particularly in the lower regions, where survival instincts originate. These can include violence, depression, self -harm, high -risk sexual behavior, substance abuse, and many other safety and mental health related concerns such as difficulty problem -solving, goal setting, and performing in school or at work. Other major barriers for the target youth include being former foster youth, current or past gang involvement, homelessness, and struggles with substance abuse. They also struggle with limited transportation, income, family support, life skills, or professianal skills; felony or criminal records and visible tattoos; and few positive role models, mentors, or relationships. D. Specify how your organization will address the barriers that youth encounter. To address these barriers, Project Kinship incorporates trauma -informed care into all programming. Services are based on relational bonds, trust, and mutual respect. Project Kinship specializes in strategies that engage hard to reach, underserved communities including: Restorative Practices; intensive case management; and peer navigation. Staff meet participants "where they are at" (mentally, emotionally, intellectually, and physically) including providing: evening and weekend meetings; phone and in -person interactions; and appointments offered in locations and at times convenientto the participant. Project Kinship also offers a computer lab with scheduled and drop -in hours; volunteer tutors; onsite certification tralnings; orientations for facilitators to prepare them for unique learning needs of youth; volunteers to help with expungements and charge reduction cases; prosocial activities; peer mentoring; mental health and substance abuse counseling; and a gang neutral space for all activities. 25A-130 F,.:o„.�:•r, EXHIBIT 2 _ Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider 5. Paid & Unpaid Work Experience (3 pages max) A. Describe in detail the paid and unpaid work experience opportunities that will be offered to the youth such as: The proposed program will include Summer Employment, internships, lob Shadowing, and On -the -Job Training opportunities. For Paid Employment, Project Kinship will research and build partnerships with felony -friendly employers and service providers. This includes educating employers on tite benefits of hiring and the unique needs of youth who have experienced high levels of frauma. As an incentive fo invest in hiring participants, the proposed program will utilize a sliding scale wages program that shares the cast of wages with the employer. Through the sliding scale agreement, participants will be hired by employers. Project Kinship will pay a portion of the wages to the employer until the employer is paying the full hourly wage of the participant. The sample formula is based on participants being paid $12 per hour. During the first 160 hours, Project Kinship will pay $8 per hour and the employer will pay $4 per hour. During the next 240 hours, Project Kinship will pay $6 per hour and employer will pay$6 per hour. During the next 120 hours, Project Kinship will pay$4 per hour and the employer will pay $8 per hour. After the completion of 520 hours, the employer will be paying the full wage of the participant. Throughout this process, the participant is being paid full wages and gaining valuable employment skills. The second form of paid employment is training stipends. These stipends will be issued by Project Kinship at the completion of a certificated training program, such as silk Screening (60 hours) and Window Tinting (40 hours). Unpaid Work will Include Internships, Job -Shadowing, and On -the -Job training opportunities. These placements maybe with a potential employer or at the Project Kinship Office. Training areas include; office support, office maintenance, and customer service. Each paid and unpaid work experience opportunity will be recruited for by the lob Developer based on participants' results from the Work Readiness Survey, Insight Tool, and My Next Move career exploration online assessment, all of which identify skills, interests, and level of work readiness. Recruitment will also be informed by participants' Individual Career Plan (lCP) erW5 related to education, training, and job placements. ICP action items may include job searches, career exploration, and identifying felony-friendlyworksites. The Insight Tool is an evidence -based criminogenic needs assessment that identifies barriers that may affect program performance such as learning disabilities, difficulties socializing or functioning in a professional work environment, mental health issues, etc. This assessment will inform Individual needs, strengths, and barriers regarding education, training, and employment. The results and personal interactions with participants will help ensure a good fit placement and Identify any Supportive Services or case management needs that would support placement retention. The Individual Service Plan (15P) and ICPswill include action steps, realistic goals, and major milestones to measure progress while the participant Is actively engaged in the. Workforce Development Program. The plans will he dynamic and reviewed on a periodic basis to assess for evolving needs of the participant, All changes will be documented in the participant's file, including the addition of new goals as initial goals are met. 25A-131 prorxcl' EXHIBIT 2 Workforce Innovation and Opportunities Act (WIOA} API Santa Ana Workforce Development Board: Youth service Provider B. Special consideration will be given to organizations that can prepare youth for targeted in - demand industries as identified in the Orange County Regional Plan: Project Kinship offers an onsite training course and certification in Customer Service and Sales that serves as preparation for entry level positions in the Hospitofrty/Entertainment industry. Past participants have beer-, successfully placed at restaurants in Downtown Disney, Howard Johnson hotels, Angels Stadium, Starbucks, and In-N-Out Burgers. The proposed program will also partner with Taller San Jose to provide access to vocational training programs in the Manufacturing, Information 7echnofdgy, and Heolthcore industries. See the Letter of Support included in Section C. C. Special Consideration for agencies offering job training/preparation in the industries of: The proposed program will work closely with Taller San Jose, Santa Ana College, and Orange Coast College to prepare participants to enter the Engineering industry, starting in the construction, electrical, and welding fields. Each of these institutions specialize in entry level training and foundational knowledge that will prepare participants for promotion and ongoing learning. Project Kinship will also prepare participants to enter the Arts Industrythrough its onsite Silk Screening Certificate program, which exposes youth to drawing and digital media production. The agency also partners with the Give a Beat music program, which introduces participants to music production and digital recording. D. Special Consideration for organizations that offer work experience related to certificated programs offered at the postsecondary institutions. The proposed program will offer certificated programs that are independent of postsecondary institutions and in preparation for postsecondary certificated programs. There are four certification programs that will be offered through Project Kinship that do not require postsecondary enrollment. They are the Customer Service and Sales Certificate issued by the National Retail Federation; r-orklift Certification issued through Al Forklift; Guard Card issued by OC Firearms; and the Silk Screening Certification issued through ASPA. Youth are also prepared to enroll in the Hope Builders construction program through Taller San Jose. For postsecondary certificate programs, participants are Introduced tothe Electrical and Welding certificate programs offered at Orange Coast College, E. List employers that will assist in the paid and unpaid work experience opportunities. During the first 30 days following an award announcement, the Job Developer will begin to comply a list of and develop Memorandums of Understanding with employers thatwill assist in the paid and unpaid work experience opportunities. Since 2014, Project Kinship has led the charge in raising awareness and understanding about trauma, preventing mental illness from progressing, reducing riskfactors, increasing protective factors, and preventing negative outcomes related to untreated mental illness, such as recidivism, school dropout, and unemployment. This includes researchingfelony-friendly employers; working with law enforcement, schools, and community partners to address 25A-132 prao]E01 EXHIBIT 2 v�n.HsWorkforce Innovation and Opportunities Act (WIOA) oa ur. s Santa Ana Workforce Development Board: Youth Service Provider educational and behavioral needs for individual participants; and educating employers on training methods and viable problem-solvingstrategies to increase workplace success. F. Include Letters of Commitment from employers as Attachment D. There are not any current Letters of Commitments from employers to include in Attachment D. These letters will be secured following an award announcement. G. Include a copy of the Work Experience policy as Attachment E. See the Work Experience Policy for the proposed program in Attachment E. 25A-133 EXHIBIT 2 Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board; Youth Service Provider 6. Alternative Secondary School Services (3 pages max) A. Describe in detail the alternative secondary school services or dropout recovery services that will be made available for youth. The proposed program will refer out -of -school youth to a variety of different secondary school programs to complete their high school diploma, These include OCDE's Alternative Education Division (ACCESS), which has school sites throughout the county; the College and Career Academy Charter School, which has multiple satellite sites including adding a potential site at the Project Kinship Office; the Learning for Life Charter School; and the Rancho Santiago Community College District's Continuing Education Program that serves participants who are aged -out of the other high school aged options. The school will serve youth up to 24 years old. Project Kinship has a contract with SAUSD to provide Restorative Practice Intervention services within six of the highest need school sites. Through this contract, Project Kinship assigns Restorative Practice Interventionists (RPIs) at each site to support dropout prevention with youth at -risk for school suspension or expulsion. The RPls also serve as liaisons with the school administration for dropout recovery with participants who have stopped attending school and are ready to re -enroll. B. Describe in detail the activities that will lead youth to attainment of secondary school diploma or equivalent. The proposed program will utilize a variety of activities to lead youth to attain their secondary school diploma or equivalent. The first is conducting evidence -based assessments and providing focused tutoring services. Prior to enrollment, participants will take a 20-minute TAKE Placement Test to indicate what level of the TARE Test they will need (i.e. Easy, Medium, Difficult). Then they will take the Pre -Assessment TABE Test at that level. This test wil I take between 45 minutes to one hour to complete. Youth who score 8.9 and below will be considered "basic skills deficient", will be enrolled in the program, and will receive focused tutoring to improve the literacy and numeracy areas where they struggled most. Practice TABS tests will be conducted throughout enrollment and official Post -Assessments will be taken at least Quarterly. Tutoring will also include: individual and group -based homework assistance; accessto a computer lab to complete assignments and conduct research; and peer support that encourages engagement and inspires participants that personal success is obtainable. All participants will meet with the Case Manager to complete the insight tool, which is an evidence -based criminogenic needs assessment to determine the level of risk for recidivism. It is a paper and pencil tool that also identifies needs and barriers that may affect program performance such as learning disabilities, difficulties socializing or functioning in a professional work environment, mental health issues, etc. This assessment will be conducted within 30 days post -enrollment and used to inform ISP goals based on individual needs, strengths, and barriers regarding education and employment. It is also used to identify case management needs. The ISP and Tutoring Plan will both include action steps, realistic goals, and major milestones to measure progress while the participant is actively participating in the Workforce Development Program. The plans will be dynamic and reviewed on a periodic 25A-134 precrlac•�• EXHIBIT 2 Workforce Innovation and Opportunities Act (WIOA) iaL I'l. Vtri1'!Y Santa Ana Workforce Development Board: Youth Service Provider basis to assess for evolving needs of the participant. All changes will be documented in the participant's file, including the addition of new goals as initial goals are met. These plans are individualized and informed by evidence -based assessments, which allows interventions to be highly focused and effective at producing measurable gains. Areas of strengths and barriers will be shared with stakeholders, such as teachers, counselors, tutors, employers, and peer mentors to create a wrap -around support network for the participant, all of which will increase their potential for obtaining their high school diploma or equivalent. C. special consideration for agencies that offer dropout prevention or dropout recovery services. Since 2014, Project Kinship has been working closely with SAUSD to provide contracted Restorative Practice Intervention services. Project Kinship has staff current assigned to six of the highest need schools in the district, which includes Valley High School, Century High School, and REACH Academy Continuation School. Through this contract, RPIs are able to build relationships with school administration and students to support dropout prevention with those at -risk for school suspension or expulsion. These interventions include: one-on-one counseling; family mediation; aiding with transcript reviews; serving on School Climate Committees and Restorative Practice Taskforces; providing Supportive Services; facilitating six different curriculums ranging from a trauma -informed Arts and Healing course to Gang and Substance Use Invention; and serving as liaisons with the school administration for dropout recovery for participants ready to re -enroll. Research published by the American Sociological Association shows a strong correlation between trauma exposure, posttraumatic stress disorder (PTSD), and history of incarceration and school failure'. If left unaddressed, trauma can evolve into maladaptive behaviors due to the traumatized brain being on constant high alert, particularly in the lower regions, where survival instincts originate. These can include violence, depression, self -harm, high -risk sexual behavior, substance abuse, and many othersafety and mental health related concerns. Lower brain over -activity can inhibit a victim's abilityto perform high cognitive functions. For example, those who are stressed may have difficulty problem -solving, goal setting, and performing in school or at work. Manywho have been exposed to violence never receive help in recovering from the trauma caused by their life experiences. They often find it difficult to regain a sense of safety or heal their social and emotional wounds. Trauma and victimization during in can also undermine the developmental process related to learning, social emotional health, and behavior towards others. Trauma -exposed youth who become involved in high -risk behaviors for the purpose of self-protection can lead to long lasting, adverse consequences such as limited education, low skill levels, and employment challenges, all of which initiate a cycle of recidivism. By providing trauma -informed services, it supports the recovery process, especially for those who have difficulty verbalizing or processing theirexperienced trauma. r The Re latlonsblp batwean Trauma, Arrest, and Incarceration History arnong Slack Americans Findings from the Na Ilona Survey of American Life, Lena I. Jaggi, Brian Mezuk, Daphne C. Watkins, fames S. Iackson. 21)16. 25A-135 jj71.4 J r:'A try.` EXHIBIT 2 Workforce innovation and OppartunitfesAct (WIOA) nP Santa Ana Workforce Development Board: Youth Service Provider In 2012, the Attorney General's Task Force on Children's Exposed to Violence reported that about two out of three children have been exposed to some type of violence. This rate is even higher within the target population, many of which have experienced multiple forms of victimization, referred to as poly -victimization. Those who have been poly -victimized show an increased risk for aggressive and destructive behavior, when compared to their counterparts who have not been poly -victimized, even when controlling for age, gender, and ethnicity. The loss of a parent or child to incarceration strains family dynamics and challenges the maintenance of healthy family systems, Interrupted or unstable income and a high number of minimum wage-earning adults leads to multiple families with children living in overcrowded homes, apartments, garages, and shelters. Youth often spend more time in the streets where gang membership is encouraged for acceptance and protection. These unhealthy relationships can ultimately result fn experiencing violence, incarceratlon, and a continuing cycle of community unrest. Within the correctional system, survival depends on using skills learned an the streets, including manipulation, intimidation, and victimization. Offenders return to the community with more sophisticated traumas and fewer coping skills to navigate the complex systems necessary for re-entry. For all of the above reasons, having staff who specialize in trauma -informed care, restorative practices, and are culturally competent in the obstacles faced by participants will allow service to be custom-deslgned to meet their unique needs. All of which will lead to dropout prevention, dropout recovery, and successful educational options. 25A-136 prxofl.c:x EXHIBIT 2 Workforce Innovation and Opportunities Act (WIOA) W--. Santa Ana Workforce Development Board: Youth Service Provider 7. Preparation for Postsecondary Education and Training (3 pages max) A, Special consideration for organizations that offer preparation for postsecondary education and training in in -demand industries. The purpose of the proposed program is to prepare participants for employment; increase employment rates of the formerly incarcerated; decrease their recidivism rates; increase their rate of attaining a high school diploma and industry -recognized credentials; and increase their rate of entering post -secondary education and training. To achieve these objectives, the Case Manager and Job Developer will offer certification courses that can be used in anyjob placement; individual and group training sessions to guide participants in resume building, submitting job applications, researching career paths; practicing interviewing skills, Driver's License test questions, and ESL conversation skills, Each of these work readiness skills will supplement postsecondary education as participants prepare for in -demand industries. The proposed program will also partner with the following local colleges to provide participants with adequate preparation for enrollment in postsecondary education programs: • Santo Ana College to provide FAFSA workshops, campus tours, enrollment assistance, and an academic counseling course for first generation college students • Orange Coast College to provide tours of their technology department, home to their electrical, welding, framing, construction, CNC machinery„and woodworking programs o Santiago Canyon College to provide site tours of their agriculture department • Fullerton College to provide FAFSA workshops, campustours, and enrollment assistance B. Special consideration for organizations that collaborate or partner with postsecondary Institutions to enroll youth in career pathways that lead to an in -demand occupation. The proposed program will partner with Taller San Jose's Hope Builders Program so that participants are able to prepare for and enroll in their paid construction program, which leads to various careers in the Engineering industry. Through this partnership, Project Kinship provides the case management, supportive services, and mentoring to participants to prepare them for success once enrolled in the Hope Builders Program. See the Letter of Support from Taller San Jose included in Section C. Staff will also work closely with Orange Coast College to enroll participants in their electrical, welding, framing, construction, CNC machinery, and woodworking programs which lead to careers in Engineering and Manufacturing industries. C. How will your program make available and/or develop a career pathway for youth that can prepare them to obtain a career or occupation that provides livable wages? Please elaborate on the specific pathway(s). The Job Developer will work with participants on completing the My Next Move career exploration online assessment as part of their ICP. This assessment will gauge their career readiness, potential career pathways that match their skills and interests, as well as expose participants to careers in similar fields and the minimum qualifications for each. The Job Developer will also guide youth in research aboutthe skills and education needed for entry level positions and advanced positions along the career pathway ladder. 25A-137 grEU]k.C•;•. I EXHIBIT 2 Workforce Innovation and Opportunities Act (WICIA) Santa Ana Workforce Development Board: Youth Service Provider D. Describe how the program will prepare youth for postsecondary education and training. The proposed program will utilize workshops (see Section 10 and 18 for more details on types of workshops offered at Project Kinship); onsite tutoring; online research through the computer lab; work. with school counselors on transcript reviews; and collaborate with family and guardians to engagementthem in the enrollment process to support participants. F. How will your organization expose youth to the various postsecondary educational institutions (colleges, universities, vocational training schools, apprenticeships, etc.). To increase participants exposure to postsecondary educational institutions, the Workforce Development Program will offer campus site tours, reach out to department chairs or counselors to provide presentations on the vocational programs available, coordinate workplace fieldtrips with potential employers, and assist youth in conducting online research of different career pathways and educational programs to support skill building in that industry. F. Describe the certificates youth will be able to earn within 1 year after exit. In addition to earning a high school diploma, participants will be able to earn the following industry recognized certificates within one year after exit: • Customer Service andscies Certificate issued by the National Retail Federation. Training is conducted by Project Kinship trainers. Certificate is earned by online certification. • Guard Card issued through OC Firearms. Participants must complete a background check and online training to complete the process. • Forklift Certificate issued by Al Forklift. There is a Memorandum of Understanding in place between Project Kinship and Al Forklift for participants to partake in this training. • SllkScreenfng Certificate issued by ASPA through an online certification process. Sixty hours of instruction and hands-on practice are conducted onsite at Project Kinship. G. Include data and research that supports the Industries or pathways. listed above. The following is industry data research for the pathways listed above: • Welding Wages & Employment Trends: Median wages (2017), employment (2016), and industry (2016) data collected from Welders, Cutters, Solderers, and grazers indicate median wages are $19.35 hourly or $40,240 annual; with 4D5,000 employees and an average projected growth (2016-2026) of 5% to 9%, equating to 45,800 projected job openings (2016-2026) within the manufacturing and construction Industries. • Customer Service Wages & Employment Trends: Median wages (2017) are $15.81 hourly or $32,890 annual; with 2,785,000 employees (2016) and an average projected growth (2016- 2026) of 5% to 9%, equating to 373,500 projected job openings (2016-2026) within the Finance and Insurance, as well as Administrative and Support Services industries. • Electrician Wages & Employment Trends: Median wages (2017) are $26.01 hourly or $54,110 annual; with 667,000 employees (2016) and an average projected growth (2016- . 2026) of 5% to 9%, equating to 92,000 projected job openings (2016-2026) within the Construction industry. H. Include Letters of Intent from training agencies as Attachment F. See the Letters of Intent from training agencies located in Attachment F. 25A-138 EXHIBIT 2 Workforce innovation and Opportunities Act (WIOA) M _ Santa Ana Workforce Development Board: Youth Service Provider S. Tutoring (1 page max) I. Describe in detail the tutoring resources that will be provided to youth through your program or in partnership with local resources. The proposed program will utilize the Test for Adult Basic Education (TARE) with all participants to assess their literacy and numeracy skills pre and post enrollment. Youth who score 8.9 or below will be considered "basic skills deficient" and eligible for enrollment. All participants will have a Tutoring Plan informed by their performance on the Pre - Assessment TABEtaken prior to enrollment. Throughout the program, participants will receive focused tutoring to improve the literacy and nureracy skills. Areas where they exhibited the greatest deficiency will serve as the highest priority for tutoring activities. Volunteers from the University of California, Irvine come to the Project Kinship Office three times a week to provide tutoring with participants. During tutoring times, volunteers support participants with: one-on-one homework assistance; focused practice In TABEtest areas of difficulty; computer lab tutorials; completing online documents such as job applications, resumes, and career -focused research; group collaboration with peers on homework or projects; and low -risk social activities to practice conversation and comprehension for English as a Second Language Learners. Project Kinship provides a designated space and time for tutoring and homework assistance for participants, something often not available to them at home. The program also offers drop in tutoring hours for those who are currently working, in school, parenting, or have other time commitment restraints. These flexible options, as well as the opportunity to take practice TABE test throughout the Quarter, allow participants to build their test taking confidence and basic literacy and numeracy skills. Each intervention will led to measurable gains when participants complete the official Post -Assessment (TARE retest) each Quarter. 25A-139 prto� rr..r. EXHIBIT 2 Workforce Innovation and Opportunities Act (WIOA) oM_ ��/GCVty — Santa Ana Workforce Development Board: Youth Service Provider 9. Mentoring (1 page max) J. Specify how your organization will provide mentoring to youth. Project Kinship specializes in building strong mentoring relationships with participants by utilizing professional mentors, as well as Peer Navigators with "lived experience". Each participant benefits from one-on-one interactions with staff, caseteam meetings with multiple staff, peer -to -peer groups, and social events such as handball and softball tournaments that build social -emotional skills and positive friendships. Project Kinship also hosts multiple volunteers who work with participants in different capacities including tutoring, legal aid, and facilitating skill building and workplace readiness workshops. K. Specify what types of support your agency will offer youth facing: family dysfunction, mental health issues, homelessness, low self-esteem, gang issues, parenting issues, etc. Project Kinship hosts weekly Restorative Circles to build a sense of community. These circles create a safe space to allow participants, staff, and other stake holders (i,e. family members, administration). These trauma -informed circles allow participants to assess environmental, family, and peer -related challenges that can bead dressed and supported by the group. Workforce Development participants are encouraged to participate in the Restorative Circles and even serve as mentors to those who are newer to Project Kinship services. In addition to Restorative Circles, volunteersfrom the University of California, Irvine and the Law Center work with participants on expungement and reduction cases. Women's Transitional Living Center volunteers provide self-esteem workshops. Project Kinship has three staff certified to lead Parents on a Mission parenting classes for participants and their families. Workforce Development staff serve as court advocates by attending court appointments. Staff also accompany participants to DMV appointments; Social Services, Probation, and Parole case meetings; and provide system navigation for housing, school enrollment, and disability benefits. L. Will your organization offer mental health services or referrals to mental health agencies? Project Kinship does offer onsite mental health services, with a Clinician who has been providing counseling services for Workforce Development Program youth for the past three years. Participants from the proposed program in need of mild to moderate mental health support will be referred to the onsite Clinician. Any participants with chronic and severe mental health needs will be referred to a partner organization that is best suited to meet these needs. M. Describe how your organization will provide or refer youth to comprehensive guidance and/or counseling for drug and alcohol. Project Kinship has an onsite Certified Alcohol and Drug Counselor (CADC) who is able to provide substance use assessments, develop relapse prevention plans, facilitate drug and alcohol counseling, lead Alcohol Anonymous and Narcotics Anonymous groups, and conduct substance abuse prevention courses. Project Kinship Peer Navigators with "lived experience" in recovery also serve as mentors to participants with histories of substance use. Those with mild to moderate substance abuse needs will be referred to the onsite CADC. Those with chronic to Severe or detox needs will be linked to residential treatment and/or detox facilities such as Stanton Detox, The Rock Center in the City of Anaheim, or Woodglen in the City of Fullerton. 25A-140 EXHIBIT 2 1 Workforce Innovation and Opportunities Act (WIOA) m:. cnoerieu Santa Ana Workforce Development Board: Youth Service Provider Ia. Workshops (2 pages max) N. Provide information about the following workshops and how or when the workshops will be provided to youth in the program: Workshops will be presented in 1 to 2-hour segments and made available to all program participants. The Case Manager will create an ISP with each participant and identify workshops from the monthly calendar of events that will enhance their individual skills and support their progression toward stated performance goals. The following are workshops that will be offered by Project Kinship for program participants: 1. Financial Literacy/Budget Management: Project Kinship will offer a series of workshops on personal financial management skills, including topics such as budgeting, banking, savings, credit, loans, identity theft, and vehicle purchase. 2. Entrepreneur Skills Tralning: This workshop will focus on the key elements of a business plan, including value proposition and innovation, market identification, competitive strategy, and financial value creation, Participants will gain insight on how to create their own business plan and how to prepare a pitch to potential investors. 3, Labor Market Information: In this interactive workshop, facilitators will demonstrate several online tools that will give participants up-to-date labor market information and data. Thesetools offer valuable insight into wage, industry, and hiring trends. Participants will also learn internet navigation and content consumption skills. 4. Family Planning: Participants will participate in varies workshops covering topics such as healthy relationships, setting boundaries, reproductive planning, Sexual Transmitted Infections prevention, birth control options, and parenting skills, S. Worker's Rights/Labor laws: Participants will learn about current labor law, worker's rights, the appropriate agencies to file complaints or grievances with, as well as worker's civil and constitutional rights. 6. Analytical Skills at the Workplace: Participants will learn basic analytical skills for the workplace such as problem -solving and communicating by focusing on the most critical information, involving the right people, and code -switching based on the audience. 7. Health Resources: Participants will learn of local resources that promote a healthier life style. Participants will also be able to enroll in MediCal and the SNAP food program onsite at Project Kinship, as well as learn how to obtain low-cost health care coverage. 25A-141 pRoRac]'r YIY EXHIBIT 2 Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board; Youth Service Provider S. Professional Communication Skills: Participants wiil learn to recognize unconscious communication habits and build skills that will help them succeed in every situation, from the breakroom to the boardroom. Participants will learn to identify, understand, and work with people's diverse communication styles. Navigating the Workplace: Participants will gain insights on the employer's outlook that not only help them maintain employment, but also preparethem for promotion. This workshop will review workplace expectations, generational differences at work, and dealing with conflict in the workplace. 25A-142 ��R/ZTb;Cp EXHIBIT 2 Workforce Innovation and Opportunities Act (WIOAj _M _ Santa Ana Workforce Development Board: Youth Service Provider 11. Civic Engagement or Leadership Development (2 pages max) A. Can your organization offer a civic engagement opportunity or leadership development opportunity for WrOA youth, if so, please describe? Through the proposed program, Workforce Development Program participants will have multiple opportunities to build their civic engagement and leadership skills. The first is attendance at the California Workforce Association (CWA) Conference. Program staff and participants will both participate in the annual conference as part of this grant. In addition to the CWA Conference, Project Kinship has hosted an Annual Public Safety and Re-entry Conference for private and public service providers since 2014. Participants include: leaders from 5AUSD; Orange County (OC) Sheriff's Department; OC Probation Department; OC Health Care Agency; and the City of Santa Ana. During the conference, participants gain knowledge about best practices and how to help prevent the re-entry population from slipping through the gaps in the systems. The conference also offers a forum for identifying opportunities for partnership and alignment between entities that serve the formally incarcerated throughout the county and Southern California Region. Workshop themes include how to incorporate restorative justice -focused and trauma -informed practices into programming, as well as coordinating service delivery for hard to reach participants. Workforce Development Program participants will be invited to participate in the Annual Conference as attendees, panelists, and support workers to build their civic engagement and leadership skills. In addition to the annual conference, Project Kinship offers multiple trainings during the year on Gang Intervention, Health and Wellness, Trauma -informed Care, and Restorative Justice. Through these trainings, participants with "lived experience" are trained on how to advocate for system change and share their testimonies to educate others on trauma and transformation. Finally, Project Kinship convenes the Capacity Building Network of Re-entry Provider Coalition, which engages the Orange County Chief of Probation, Presiding Juvenile Justice Judge, Chiefs of Police of several cities, and community leaders In strategic planning to address issues of community violence and challenges to re-entry. Participants are often invited to speak during site visits or meetings, which builds their public speaking and leadership skills. Project Kinship also hosts weekly Restorative Circles to support those who are in conflict, to build rapport with participants, and to build a sense of community. These circles create a safe space to allow participants, staff, and other stake holders to connect and establish a sense of kinship that results in accountability, healing, and transformation. It is a culturally sensitive approach that identifies core factors that lead to negative choices. Exploring these factors through a trauma -informed lens, It helps to assess environmental, family, and negative peer -related challenges that can be addressed by participants and supported by the group, Workforce Development Program participants are encouraged to participate in the Restorative Circles and even serve as mentors to those who are newer to Project Kinship services. Finally, Project Kinship partners with the University of California, Irvine (UCI) Law School and the University of Southern California (USC) School of Social Work to have staff and participants present to students enrolled in the District Attorney, Public Defender, and Social Work education programs. Through these partnerships, UCI students volunteer at the Project Kinship Office to provide legal clinics with participants to work toward record expungement and 25A-143 pRc�Jr�'� g EXHIBIT 2 1 Workforce Innovation and Opportunities Act (WIOA)Santa Ana Workforce Development Board: Youth Service Provider charge reduction. These volunteers also serve as mentors to participants and engage them in policy campaigns aimed atjustice reform regarding legal loop holes. Each of these interactions build leadership skills, civic engagement, and professional networks for participants. B. Indicate the number of youth that will participate in the civic engagement or leadership development opportunity. Three participants will attend the California Workforce Association Annual Conference. All twenty participants will have the opportunity to participate in policy advocacy campaigns and presentations. Other leadership opportunities include attending the Annual Re-entry Conference hosted by Project Kinship, serving as program ambassadors to recruit and mentor new enrollees, and participating in leadership development workshops offered by Project Kinship and its community partners. 25A-144 V,rcoarez,91 EXHIBIT 2 on "8,c , Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider 12. Supportive Services (1 page max) O. Will your organization provide supportive services to youth such as gas cards, bus pass, childcare assistance, etc.? If so, please describe. All program participants will be eligible to receive Supportive Services throughout their participation in the proposed program, including during follow-up. All Supportive services funding issued to participants will be directly connected to their individual ISP and ICP goals. Funding related to ISP goals may include: driver's education fees, college textbooks, gas cards, and bus passes. Supportive Service funding to meet ICP goals may include: professional clothing, uniforms, and trade tools {i.e, work boots for construction) necessary for employment success. All support will be linked to program outcome achievement and filed alongside supporting documentation in the participant's case file, Project Kinship believes is working with the "whole client", meaning unless root needs and causes are addressed, then reaching a target goal may not be sustainable outcome. To work with youth who have experienced trauma in their lives, it takes a specialized form of supportive services to break the cycle of recidivism. Project Kinship focuses its efforts on building strong support groups, providing pathways to education and employment, increasing work readiness, and removing the barriers to long-term success. The proposed program will allow participants to drive their ISP and ICP goals, with the guidance of Workforce Development Program staff. Project Kinship has three levels of intervention, which include universal, individual, and intensive. At the universal level, community and outreach services provide social and emotional support to individuals through education, case management, resource delivery, navigation, and community outreach. These services strengthen the support network within the community. At the individual level, all Project Kinship programs have components for identifying social and emotional risk factors experienced by participants and families that necessitate additional supports for success. These exchanges may include workshops focused on conflict resolution, trust building, accountability, relationship repair, and othersocial-emotional skill building to increase employability and workplace success. Finally, atthe intensive level, Project Kinship uses a multidisciplinaryteam, range of services, and more intensive treatment approach, The Workforce Development Program will utilize all three of the above levels of intensive case management The Workforce Development Program will also provide wrap -around supportive services to remove barriers to participants' success, such as legal clinics, support and recovery groups, and opportunities to perform volunteer work to meet community service hours. Participants at all stages of program participation, Including follow-up, are eligible to participate in and benefit from all of the aforementioned supportive services. P. Include the Supportive Service Policy as Attachment G. See the Supportive Service Policy for the proposed program in Attachment G. 25A-145 x EXHIBIT 2 l Workforce Innovation and Opportunities Act (WIOA) y nA tt'cnl'V Santa Ana Workforce Development Board: Youth Service Provider 13. Incentives (1 page max) A. Will your organization provide incentives to youth for accomplishing program benchmarks or personal goals? if so, please describe. Theproposed program will be utilizing incentives to acknowledge participants as they reach specific program benchmarks. These benchmarks include: 1) obtaining employment 2) retaining employment 3) enrolling in education 4) retaining education (i.e. enrolling in second semester; passingsemestergrades) 5) earning an Industry recognized certification 5) obtaining a Driver's License 7) completing the 5-week Work Readiness curriculum 8) being discharged from Probation or Parole The purpose of the Incentives is to encourage youth to participate in activities throughout program duration, including the 12-month post -exit follow-up period. Although benchmarks 6-8 are not directly related to employment and education, without achieving these benchmarks, participants will often struggle to obtain and retain employment and education or to sustain long-term progress in either area. They are also often a sign of readiness to change and a demonstration of the participant's level of commitment to their Individual success. A large percentage of participants do not have a Driver's License or stable mailing address at time of enrollment By supporting participants In achieving these fundamental benchmarks, it is an esteem boast as they work toward applying for jobs, enrolling in school, planning transportation to and from both, and feeling confident in their personal stability and professionalism to compete alongside their same age peers who may not have the same struggles to contend with. All incentives will be In the form of a $50 VISA gift card. Participants are eligible for and encouraged to earn multiple incentives, On average, participants will earn $250 in incentives throughout their participation. All incentives will be tied to training and education, work readiness skills, and/or occupational skills attainment goal as identified in their ISP and/or ICP. All Incentives will be documented in the participant's case file and accompanied by supporting documentation of the achievement. B. Include the Incentive Polley as Attachment H. See the Incentive Policy for the proposed program in Attachment H. 25A-146 }�iat�7nc"-T EXHIBIT 2 Workforce Innovation and Opportunities Act jWIOA) y mil. f. ryl'�1'V v Santa Ana Workforce Development Board: Youth Service Provider 14. Follow -Up Services (3 pages max) A. Elaborate on the types of services that will be provided to youth during each quarter during the 12-month follow-up period. Follow-up services will include all of the same services available to participants during enrollmentwith one exception, exited youth will not be eligible to receive paid wages or stipends. Exited youth will still be able to benefit from work readiness workshops; support services; incentives; job shadowing, internships, and training; intensive case management; and leadership opportunities throughout the 1st, 2nd, 3rd, and 4th Quarters after exit. • See Section 18—Additional Documents fora sample of the Workforce Activities Calendar for examples of Workforce Readiness Workshops. • Supportive Services include: transportation support (i.e. bus passes, gas cards); uniforms; work tools; professional clothing; and driver's education fees. • Incentives can be earned at 8 specific program benchmarks like: obtaining employment; retaining employment; enrolling in education; retaining education; earning a credential; obtaining a Driver's License; completing a 6-week Work Readiness series; and being discharged from Probation or Parole. More details are found in Section 13. • Job Shadowing, Internships, and Training are opportunities for participants to continue to build their work readiness skids and employability. • Intensive Case Management will be conducted through weekly interactions with participants through the follow-up period, including In person appointments, phone contact, home visits, worksite visits, and year-round workshops. • Participants are encouraged to participate in Civic and Leadership Opportunities including: conferences, participating in advocacy campaigns, and peer mentoring. 8. Describe how your organization will provide case management, job retention services, mentoring, and ensure the participants attains their goals. The proposed program will utilize two key staff positions to ensure participants attain their goals throughout the program, especially during the follow-up period. The Case Manager will provide the intensive case management for all participants, including the monitoring of their ISP, conducting the TABE Assessments, supporting enrollment, and facilitating re - enrollment in education. Project Kinship follows a Socio-Ecologicai understanding of individuals within a community within society as a whole. It is understood that as needs are met, others arise, which makes ongoing follow-up essential to maintaining success. The Case Manager will collaborate on cases, advocate for, and continuously support the physical, mental, emotional, and social needs of participants throughout the program, including follow-up. Intensive case management services will help participants to understand the resources available and how to access them. The agency has a "no wrong door" approach, which allows participants to engage with staff through different programs within the agency and be seamlessly navigated into programs that fit their needs. Staff uses a multidisciplinary approach to increase the participant's support network and to foster positive relationships with advocates in the community. All participants are engaged in one-on-one sessions to develop their ISP and ICP. To ensure success, participants and staff set and review goals on an ongoing 25A-147 Ir �,r.� �'" EXHIBIT 2 Workforce Innovation and Opportunities Act (WIOA) - _ Santa Ana Workforce Development Board: Youth Service Provider basis. In addition, staff link and transition participants to needed services that are beyond Project Kinship's expertise or capacity to provide. In these cases, staff assist the participant in navigating through different systems such as: Probation, Parole, and the court system; severe and chronic mental health or psychotropic medication needs; medical needs; educational services and enrollment; housing placements; and employment placements. Staff work side by side with the participant to ensure needs are met. The Job Developer will provide all workforce development services for participants, including: updating ICPs with participants; conducting the Post -Exit Work Readiness Survey and readmitting the My Next Move career exploration assessment when necessary; facilitating work readiness workshops; coordinating with certification trainers; developing job shadowing and internship opportunities; and conducting work site visits. Both positions will request supportive services funds and issue incentives for benchmarks tied to participants' 1SP and ICP goals. TheJob Developerwill work with service providers to provide training and insight on how to work with participants using a trauma -informed approach. Project Kinship has emerged as a beacon of hope for high -risk, gang- and justice -involved participants and their families. Over the years, agency staff have built partnerships with service providers and employers who are felony friendly and appropriate for youth with histories of justice system involvement. These partnerships lead to "warm handoffs" and transitional support to link participants with housing, legal aid, and paid vocational skills training. Some of these referral agencies include: ■ Taller San Jose Hope Builders Program for paid vocational training • Al Forklift and CC Firearms for specialized employment certification services ■ Orange County Public Defender's Office and UCI Law Center for legal aid services • OCDE-ACCESS; College and Career Preparatory Academy Charter School; Learning for Life Charter School; and Centennial Education Center for educational services • Homeboy Industries in Los Angeles for tattoo removal services Interactions will take place in person (in the office and/or in the field); by phone; or during case meetings/appointments on behalf of the participant to monitor progress toward ISP goals and ICP benchmarks. Throughout these interactions, staff and participants build a professional relationship, problem -solve, goal set/monitor, build self-sufficiency, and incorporate personalized support to obtain and retain their levels of attainment. C. Describe how your organization will ensure that youth meet the Performance Indicators during the follow-up period. To maintain the relationship built between staff and participant during program enrollment, the Case Manager and/or Job Developer will increase the frequency of interaction with participants during the follow-up period. This Increased interaction will be in the form of:. 1) Worksite visits; Work Readiness Assessment Tool completed byemployers; and Employee Satisfaction Survey completed by participants to monitor the success of unsubsidized employment placements. zj Advocacy campaigns and relationship building with potential employers that lead to job shadowing, internships, and training opportunities for participants. 25A-148 EXHIBIT 2 Workforce Innovation and Opportunities Act {WIOA _ Santa Ana Workforce Development Board: Youth Service Provider ... 91 3) Offering onsite workforce development workshops and certificate programs for participants to increase their employability and work readiness skills. 4) Offering onsite tutoring that leads to measurable skill gains and education retention. 5) Providing incentives and supportive service funds to ensure youth success. 6) Providing leadership opportunities by including participants in conferences, policy campaigns, and peer mentoring relationships with new enrollees. Each of the above interactions will help exited participants remain engagement in services and connected to Project Kinship staff, volunteers, and new participants. D. Describe if your organization will provide youth with incentives or supportive services during follow-up to assist with youth retention. The proposed program will utilize both incentives and supportive services during the follow-up period to help participant continue to obtain and retain their levels of achievement. Participants will be eligible to earn any of the eight incentives listed in Section 13. All incentives will be tied to training and education, work readiness skills, and/or occupational skills attainment goal as identified in their ISP and/or ICP. They will be issued in $50 VISA gift cards. All incentives and supporting documentation will be Included in the participant's case file. Participants will also be eligible to receive supportive service funding during their follow-up period. These would include: bus passes, gas cards, and participant specific needs such as uniforms, tools, textbooks, driver's education classes, clothing, etc. On average, participants will receive $160 in supportive services during the follow-up period, as compared to an average of $350 per youth during program enrollment. E. How often will the youth be engaged or receive service during the foilow-up period. Participants tend to require more frequent contact when they are in the fellow -up period. For this reason, the Case Manager and/or Job Developer will increase the frequency of engagement with participants from twice a month during program enrollment to once a week during the follow-up period. This frequency of interaction helps participants feel connected and valued, all of which supports their personal success and confidence in serving as a mentor to others that are just beginning their individual journeys. 25A-149 pixi�lr:.rt. g f EXHIBIT 2 @ Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider 15. WIOA Performance Indicators (3 pages max) A. Include a flow chart or visual aid or brief explanation of how your organization will meet the following WIOA Performance Indicators: The proposed program will follow the performance indicators percentages specified in the Request for Proposal in each of the following area. I. Percent of participants who are in education or training or unsubsidized employment during the 2nd quarter after exit. Of the 20 participants that will he enrolled in the program, 66% will be in education or training or unsubsidized employment during the 2nd Quarter after exit. This equates to a minimum of 14 participants. 2. Percent of participants who are in education or training or unsubsidized employment during the 4th quarter after exit. Of the 14 participants meeting Performance Indicator #1, 64%will remain in education or training or unsubsidized employment during the 4th Quarter after exit. This would equate to a minimum of 9 participants meeting Performance Indicator #2. 3. Document the median earnings of participants in unsubsidized employment during the 2nd quarter after exit. The proposed program will utilize the current California Minimum Wage of $12 per hour as the baseline for Performance Indicator #3. During the 2nd Quarter after exit, 50% of the participants who are in unsubsidized employment will be earningabove minimum wage. 4. Percent of participants who obtain recognized postsecondary credential or secondary diploma during participation or within 1 year after exit. During participation and within one year afterexit, 54%of participants will obtain a recognized postsecondary credential or secondary diploma. With a total of 20 participants enrolled in the program, 54% would equate to a minimum of 11 participants. In addition to a high school diploma, participants will be able to earn a Customer Service and Sales Certificate; Guard Card; Forklift Certificate; or Silk Screening Certificate to meet Performance Indicator#4. S. Percent of participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment AND who are achieving measurable skills gains. Of the participants who are in education or training during the program, 85%will achieve measurable skills gains. Skills gains will be measured utilizing the TAKE assessment. All participants will complete the TABE assessment prior to enrollment and must score at or below the 8.9 level. This will be considered the baseline or Pre -Assessment score. During the program, participants will retakethe TABEfor a Post -Assessment score. Performance Indicator #5 will show that 85%, or a minimum of 17 participants, will have a minimum of one -functioning -level improvement with comparing Pre- and Post -Assessment TARE scores. 25A-150 EXHIBIT 2 Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider 6. Effectiveness In serving employers. The proposed program will utilize the Work Readiness Assessment Tool as a means of obtaining employer feedback on participant's effectiveness in the workplace. This assessment tool will be completed within the first two weeks of placement. For Performance Indicator #6, a minimum of 50% of employers will indicate that they are satisfied with the participant's performance as demonstrated in the Work Readiness Assessment Tool results, A copy of the tool can be found in AttachmentJ— Pertinent Work Experience Documents for review. 25A-151 ptYU7�'.C'�i EXHIBIT 2 Workforce Innovation and Opportunities Act (WIOA) nn. ru _min•,. Santa Ana Workforce Development Board: Youth Service Provider 16. Prior Outcomes (1 page max) A. If your organization was previously awarded a WIOA contract through the Santa Ana Workforce Development Board, OC Workforce Development Board or Anaheim Workforce Development Board, please disclose your organization's past performance outcomes for the past 1-2 years from each WDB if applicable: Project Kinship has not been previously awarded a WIOA contract through the Santa Ana Workforce Development Board, OC Workforce Development Board, or Anaheim Workforce Development Board, therefore this section is not applicable to this proposal. 25A-152 yrrnJE,ex. EXHIBIT 2 Workforce Innovation and Opportunities Act (WIOA) — Santa Ana Workforce Development Board: Youth Service Provider 17. Fiscal Competency (1 page max) A. Describe the process used to capture and report fiscal data. Project Kinship is fiscally sponsored by Charitable Ventures of Orange County (CVOC). All expenditures are entered into Quick Books and reconciled by individual program budgets and approved line Items. The CVOC Controller ensures accounting controls and internal monitoring processes comply with federally stipulated principles (GAAP). The Director of Operations ensures invoices are appropriately charged and fiscal reports are submitted within deadline. S. Attach a copy of the organization's procurement policies and procedures as Attachment I. See attached copy of the agency's Procurement and Purchasing Policy in Attachment I. C. What systems ensure fiscal accountability, appropriate expenditures, and planned costs. The Operations Coordinator is charged with procurement and purchasing. He conducts a three -bid research process prior to preparing a purchase order. Purchase orders are approved by the Workforce Program Manager, Director of Operations, and Controller prior to a purchase to ensure expenditures are aligned with the budget and participants' ISP or ICP goals. D. Describe invoicing process and list qualifications of staff assigned to task. The Workfarce Program Manager, Operations Coordinator, Bookkeeper, Director of Operations, and Controller serve as a checks and balance system to ensure expenditures are allowable, aligned with the budget, and fiscally responsible. The Bookkeeper, who has over ten years of accounting experience, uses Quick Books to prepare the monthly invoices. The Controller, who is a CPA, works with the Director of Operations, who has over 15 years of contract monitoring experience, to ensure invoices are prepared to avoid any disallowed costs. E. Describe how your organization's financial stability is not dependent on WIOA funds. As the fiscal agent, CVOC monitors cash flow, accounts receivable, accounts payable, and payroll projections. Project Kinship has both reimbursement -based grants and full award - based grants. CVOC ensures that Project Kinship remains in healthy fiscal standing to cover for any delayed reimbursements. CVOC passes their independent audit without findings each year. F. Identify the percentage of budget that will go directly to youth versus the percentage of overhead and administrative costs. The proposed budget will include 10%for administrative costs (Indirect Rate); 45%for Personnel and Benefits {both the Case Manager and Job Developer provide direct service); 3% for Operational Expenses (office supplies, staff training, staff conferences, mileage); and 42% for wages, supportive services (enrolled and follow-up), incentives, and youth conferences. G. Submit most recent 2 years of audited financial statements as Attachment T & U with the Audited Financial Statement Form signed (Attachment S). See attached copy of the agency's last two years of financial audits and IRS Form 990. H. Please include 1 budget form and 1 budget narrative for PY 2019-2020. See attached copy of the proposed budget and budget narrative for P9 2019-2020. 25A-153 '�r,oruryr, EXHIBIT 2 Workforce Innovation and Opportunities Act (WIOA) p ce.aapq Santa Ana Workforce Development Board: Youth Service Provider 19. Additional Attachments (no maximum) See additional documents, such as training calendars and testimonials, that support the proposed program in Attachment W. 25A-154 *4M"I1:11GOA Please insert any Additional Documents such as flyers, brochures, training descriptions, and/or testimonials that support your proposal and/or further describe the program, as Attachment W. Please outline the titles of each attachment in the table below and label each attachment as listed below. rW-# Example: 'b4liDA Youth Brochure W-1 Project Kinship Workforce Activities Calendar — January 2019 W-2 Individual service plan Template W3 Participant Vignettes W-4 W-5 W-6 Photos from Workforce Program Activities 25A-155 ;-- a IU,- . I. wr . {� ■ ID 3F ;� ! I 3T \m ;� /� � � @�. » 2■t 01 }| a § � 25A.156 Rii k 25A.157 ��is I�'s' 4 I i ss ;7!:: Im pi jsfiOJL]Cj< EXHIBIT 2 Workforce Innovation and Opportunities Act (WIOA) _ m _ Santa Ana Workforce Development Board: Youth Service Provider Participant Vignette #1: Stewart enrolled in the Project Kinship Workforce Program in December of 2017. After becoming employed for just a week, he realized that he would need more support to retain employment. Stewart struggled with substance abuse as a teen and young adult. He was born into a family with a legacy of gang involvement. During his gang involvement, Stewart was shot at just 15 years old. Stewart suffers repercussions from his injury in the form of occasional seizures and persistent nerve damage. Despite these challenges, he remains clean, sober, out of jail, and employed full-time. Stewart is in close contact with his Case Manager and actively participates in their mentoring relationship. Stewart has requested tattoo removal services to remove his gang -associated tattoos. Along with continuing employment, he hopes to return to school and become a Certified Alcohol and Drug Counselor, serving youth with similar struggles. Participant Vignette #2: Sandra enrolled in the Project Kinship Workforce Program in January of 2018. She heard about Project Kinship through her friend Janet, after Janet had enrolled in the Workforce Program. Janet had been linked with the UCI Criminal Justice Clinic offered at Project Kinship and told Sandra that there was a possibility that she would be able to work in the medical field if her record was expunged. Until their conversation, Sandra did not think her dream was possible. After Sandra enrolled in the Workforce Program she met with a representative from UCI and began the process of expunging her record, Sandra is currently on parole and has been involved with the Justice system through much of her youth. After serving two years in prison due to a sentence with gang enhancements, she was released and in need of support. Sandra's husband Is currently incarcerated and she stated that she Is pretty much "on her own" as far as getting help and securing resources. Sandra suffered from substance abuse in the past and wanted to make sure during her transition from prison, she did not return to past destructive habits. Since her enrollment, she has accessed all the services available to her through the Workforce Program. She attended the FAFSA workshop, hoping to apply for school in the fall, but actually enrolled for summer classes since her FAFSA was quickly approved. She is utilizing the tattoo removal services provided in partnership with Homeboy Industries so that Project Kinship participants can remove gang -related tattoos: Sandra stated that she would like to receive a promotion at work and move to the office section where she would have more of an administrative position. Recognizing that a promotion would require her to dress more professionally, she requested Supportive Services for clothing. Project Kinship staff was able to take her shopping for appropriate work attire. Sandra communicates regularly with her Case Manager and recently referred another friend to Project Kinship for Workforce Program. Sandra is hopeful that her record will be eligible for expungement, despite the fact that she is currently on parole. 25A-159 r+roi r_c"I' 1 MIMm UM Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development.Board: Youth Service Provider Window Tinting Training Certificate Program: 25A-160 �,,,;<„,�•r EXHIBIT 2 D y� Workforce Innovation and Opportunities Act (WIOA) n ' Santa Ana Workforce Development Board: Youth Service Provider Silk Screening Certificate Program: 25A-161 Give A Beat Music Program: EXHIBIT 2 Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider 25A-162 ^" �T EXHIBIT 2 Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider Tour of Orange Coast College Welding and Electrical Program; Mentoring; 25A-163 r>1?0I 1?4U'1� A-n.11111) EXHIBIT 2 Workforce Innovation and Opportunities Act (WIOA) Santa Ana Workforce Development Board: Youth Service Provider Handball Tournament Social Event for Participants: 25A-164 I 1 f7, 4.L �'4 El W, —1 —6r;- n, r r EXHIBIT 2 piR.o7rc� rms xn�' Paid Work Experience policy Effective July1, 2019 Purpose: To establish guidelines for the paid youth work experience of any grant program governed by WIOA regulations and to provide youth with meaningful work experience in order to assure the successful completion of your program. Eligibility: • An individual must be WIOA eligible and enroll with Project Kinship (PK). • An individual must have legal right to work in the United States and be able to furnish proof upon enrollment in the program • As it is with all WIOA services, provision of services is not an entitlement. Placements: • All participants will start at a minimum of$12.00 per hour and will be provided with Worker's Compensation benefits. • All participants may work up to 29 hours per week. ■ All placements will be made based on the individual interest and service plans developed with the Case Manager to support the youth in the career exploration and achievement of their goals. Placements will be available on PK location and worksite partner organizations. Roles and and Responsibilities: Case Manager is responsible for: • Assessing and keeping record of youth's work experience needs and placements. • Inform participant of the IRK policies and formal procedures.. • in collaboration with the Job Developer and other staff, refer youth to placements. • Providing counseling and guidance. Monitoring worksite compliance of labor laws and compliance with job description duties. Participant is responsible for: • Providing necessary documentation to asses eligibility and maintain legal right to work through duration of the program involvement. 25A-166 EXHIBIT 2 pr�.�rtr�c:�r 'oa. oe toc.rr • Follow PK procedures and protocols • Respect and cooperate with staff and fellow participants. ■ Perrorm the very best of his/her abilities. • Report and incidents or accidents to the supervisor and/or Case Manager. Job Developer is responsible for: • Managing relationships with worksite representatives. • Ensure all proper MOUs and in place and all policies are followed. 4 Monitor activities of youth atworksites. 25A-167 EXHIBIT 2 paaoFr­CT nP :r:�. COergiP Supportive Services Policy and Procedures Effective July 1, 2019 Purpose: To establish guidelines for the issuance of supportive services to youth enrolled in a WIOA funded program and are actively engaged In WIOA Title I activities and/or post - exit follow up services. References: WIOA section 3(59). Procedures: ELIGIBILITY: 1. To request and receive support services, a participant must be actively enrolled in one (1) or more of the fourteen (14) required program elements, including during follow-up services 2. Supportive services will be approved upon verification of enrollment and participation in required program elements, when it is necessary for youth to participate in required program elements, and when the youth is unable to obtain supportive services though any other program or agency. 3. Provision of support services is not an entitlement and it will be determined what supportive services are reasonably required for youth based on Individual need, assessment results, and the Individual Service Plan (ISP). AVAILABILITY OF FUNDS AND ASSESSMENT OF NEED: 1. All Support Services not offered through PK are processed on a reimbursement basis. Z. Support services are delivered contingent upon availability of funds. 3. initial assessment of need will be determined by the Case Manager. The need for services will be recorded on the Individual Service Plan (ISP) and through on- going assessment. 4. Case Manager is responsible for determining if transportation is a significant barrier to participation in required program elements, and whether ornotthe youth were unable to obtain services through another program or agency. 25A-168 EXHIBIT 2 ��bxcr7a�4"1� W... 5. Supportive services maybe provided while a participant is enrolled in one or more of the 14 elements, including when a participant has exited the program and is eligible for follow up services. Supportive services must be determined based upon the individual and must include a review/assessmentof the participant's need for supportive services to meet goals and clearly documented in the caseflie. Supportive service obligations and expenditures areto be tracked separately and are subject to the additional policies below. SUPPORT SERVICES PROCESSING 1. Case Manager is responsible for: a. Assessing and recording needed services on the ISP form. b. Informing participant of support service policy and the required documentation needed to justify services. c. Referring participant to other supportive services offered outside of PK's program. Describe the method for documenting need and the absence of such services through non-WIOA resources. d. Reviewing and approving most reasonable estimates. e. Keeping a log of all supportive services received by each participant with a running total value. f. Filing copies of receipts for supportive services (when applicable) in the participants' files. g. Collecting and reviewing all invoices/statements for accuracy. h. Submitting and Supportive Services Request From for review and approvals. i. All value cards shall be tracked with a Master Log. 1. Participant is responsible for: a. Obtaining services that are referred by Case Manager but not provided through PK. b. Turn inappropriate documentation. If a participant fails to turn in appropriate documentation, no supportive services will be provided. c. Any lost/stolen/destroyed prepaid value cards request need to be submitted with an affidavit from the participant. 2. Program Manager Is responsible for: a. Reviewing all Supportive Service Receipts before submittal to the finance department and ensures that no deduction is submitted for an initial issuance to a grant -funded participant. 25A-169 EXHIBIT 2 AW b. Program Manager will appoint a custodian who will keep the value cards in a secured storage place and keep a Master Log of all value cards. c. Program Manager will perform inventory of value cards at least on quarterly basis and/or make corrective actions to ensurethe policy is followed. 3. Director of Operations is responsible for (when necessary and applicable): a. Reviewing and approving invoices/statements for payment. 4. Director of Operations is responsible for: a. Verifying the availability of funds and notifying the Case Manager and the Program Manager. b. Processing payment and use approved contractor policies. Supportive Services: TRANSPORTATION SERVICES: 1. Bus Passes a. One 30-day bus pass will be issued per month b. In the event the participant loses a bus pass, the participant will be charged for the cost of the replacement, except at the discretion of the Case Manager and approval from the Program Manager. c. Program Staff are responsible for Issuing the bus pass and completing the information necessary on the bus pass log, the bus pass receipt form, and the voluntary deduction agreement form, if applicable. d. Copies of the bus pass receipt and Supportive Services Request Form (and voluntary deduction agreement, if applicable) will be kept in the participant file. 2. Gas Cards a. The receive a gas vouchers, the following conditions must be met: The participant must have a current California State Driver's License, have valid insurance, and have the legal right to operate a vehicle involved. Copies will be placed in the participant file. b. Program Staff are responsible for informing the Program Manager the participant is eligible to receive gas cards. A gas card request form must be submitted with copies of California State Driver's License, insurance card, and vehicle registration for initial gas card issuance. c. One gas card will be Issued per month. In the event the participant loses the gas card, the participant will not receive a replacement, Exceptions will be made at the discretion of the Program Manager. 25A-170 �rptCrliC�".'j. d. Participants must agree to provide receipts from the gas station as proof the gas card was utilized to pump gas. The receipts submitted muA be dated the same month the gas card was provided. The receipts submitted must be dated the same month the gas card was provided and must total the exact amount of the gas card issued. e. Program Staff are responsible for issuing the gas card, malting copies of the receipts to place in grant files and for completing the Information necessary on the gas card log and the gas card receipt, f. Copies of the gas card receipt and Supportive Services Request Form will be kept in the participant file. Other. - All supportive services under WIOA Supportive Services will be provided at the discretion of the Programs Manager.and/or other Executive Staff. Other supportive services in additional to the ones mentioned above will follow the same procedures when applicable. 25A-171 EXHIBIT 2 %��w Win." aL cog,jgt _ �`- YY. �.N�i r.�° ..aw� Incentive Policy Effective July 1, 2019 Purpose: Reward youth for attainment of WIOA performance indicators and/or key benchmarks toward those outcomes (including but not limited to attainment of employment skills and goals, mastering competency levels, participating in unpaid career exploration activities, etc.) Encourage youth to participate in activities throughout program duration, including the 12- month post -exit follow up period. Procedures: An incentive is a payment to a WIOA youth participant for the successful achievement of established and measurable goals as a result of WIOA program participation. The incentive must be linked to an achievement and must be tied to training and education, work readiness skills, and/or occupational skills attainment goal as identified in the Individual Service Plan (15P). Such achievement must be documented in participant's file as the basis for an incentive payment. All incentives are awarded in the form of a gift card. Incentives may be awarded for, but are not limited to, the following goal accomplishments as a result of WIOA program participation: • -Achievement of measurable skills gains • Attainment of degree or recognized certificate • Placement in employment or education PK Youth Incentive plan ensures the following: a. All incentive payments must be relevant to the results of the objective assessment of each participant's ISP. b. All incentive details must be specified in the participant's WIOA Incentive Log, including the amount that was provided, the funding source used and the participant's acknowledgement of receipt. c. Participant records (ISP/Case Notes/Incentive Log) and financial records pertaining to incentive payments must be made available for review by local, state, and federal monitors and must meet financial management standards in WIOA including tracking of actual expenditures against budgeted amounts and support for accounting records to ensure proper charging of costs. 25A-172 EXHIBIT 2 �?raUT rnC:w, P. Incentive Services Processing 1. Case Manager is responsible for: a. Informing participant of incentive services policy and the required documentation needed to justify services. b. Assessing and recording incentive documentation c. Keeping a log of all incentives services received by each participant with a running total value d. Filing copies of proof of attainments of goals for incentive services (when applicable) in the participants' files. e. Collecting and reviewing all documentation for accuracy f. Submitting the Incentive Request Form for review and approvals. 2. Participant is responsible for: a. Securing proof of goal attainment to receive an incentive. 3. Program Manager is responsible for: a. Ensuring a strategic process of establishing Incentive plans for the youth participants to support best utilization of incentives based on budget constraints. b. Reviewing and approving all Incentive Request before submittal to the finance department. 4. Director of Operations is responsible for: a. Verifying the availability of funds and notifying the Program Specialist and the Program Manager. b. Processing payment. Other: All Incentives are optional and are not required. All incentives will be provided at the discretion of the Program Manager and/or other Executive Staff. 25A-173 EXHIBIT 2 y+��,.� yin: GC SUlly'ry Incentives Effective July 1, 2D�9 Credential/Certification Incentive $50 Participant must successfully ea rn a state -recognized credential or certification - Driver License Incentive $75 Participant must obtain a Class C Drlver License while enrolled with PK. Education Program Incentives $50 Participant must earn a High School Diploma while enrolled at PK. Placement In Employment, Post -Secondary Education, or Training $50 Pa rticl pant rnustattain employment and submit proof/a Class Schedule as proof of enrollment. Retention of Employment, Post -Secondary Education, or Training $.50 Participant must submit proof of amploymend after 3 months. Participant must submit proof of completion of one semester with at least a 2.0 GPA Completion of Work Readiness Curriculum/Career Exploration/life Skills Activities $75 Participant must complete PK t+vorlc Readiness curriculum workshops assigned and submit Completed checklist.. Parole/Probation Discharge incentive $50 PartiCipant must be discharged from probation or pafole while enrolled at PK. 25A-174 EXHIBIT 2 Chantahl.Vennce; ---Z-�:,aiM PROCUREMENT POLICY INTRODUCTION CVOC's goal for every purchasing transaction is to obtain the best value possible. Best value is determined by eva luating many factors (such as price, delivery capabilities, quality, past performance, training, financial stability, service capabilities, ease of ordering, payment, etc.) and selecting a vendor that offers the best combination of those factors. When bids are required by policy, they are to be conducted on an open a nd competitive basis and without favoritism, in order to maximize the best value to the projects and CVOC. Interested suppliers will receive fair and impartial consideration. CVOC's procurement policy is intended to be consistent with the Generally Accepted Accounting principles. CVOC projects will ensure that each transaction is classified ordefined as an allowable expenditure. For sponsored programs, certain purchases may be unallowable. AUTHORITY AND RESPONSIBILITY As stated above, CVOC maintains a procurement environment that delegates considerable decision - making authority to projects, These activities include: • Determining which products and services they need to run their programs. • Initiating requisitions to the existing active vendors. • Appropriately handle individual purchases less than $500. Employees involved in the purchasing process take full responsibility for understanding CVOC's policies and procedures regarding purchasing and vendor relations. Purchasing decisions are business decisions made on behalf of CVOC and therefore should be made with the utmost consideration for what is in the best interest of CVOC. Segregation of duties and responsibilities in the purchasing process provides proper controls. As the dollar value and complexity of a purchase increases, so does the level of authority and responsibility required to obligate CVOC for a purchase. An example of segregation of duties within a project is as follows: • Req uesterfend user: Determine what they need; Research vendors; Solicit prices; Analyze costs and assess other important factors (i.e. delivery, customer service, etc.); Select a vendor; Initiate a Purchase Order process through CVOC's financial system; Track documents and paperwork flow; and Ensure the proper receipt of ordered goods or services. • Approver (program director, etc.): Validate the legitimate business purpose of the transaction; Validate that adequate funding is available; Approve purchase orders; Ensure compliance with CVOC policy and applicable regulations; Monitor and reconcile purchase transactions using the financial system and associated financial statements and reports; Review and approve reimbursement requests and other special purchasing transactions; and Monitor budget. 25A-175 EXHIBIT 2 Chu tableVenmm ,.>•... Policiesan6 Lroeedures R ETHICS Ethical business standards shall govern all procurement transactions. Disciplinary action for those violating ethical business standards will be taken in accordance with applicable CVOC policy, up to and including the termination of employment. CVOC personnel shall not solicit a gift or accept a significant gift from any supplier or prospective supplier. A'significant gift' Is defined as any item, service, favor, monies, credits, or discounts not available to others which could Influence purchasing decisions. CVOC personnel may accept trivial items as a matter of courtesy, but may not solicit them. Acceptance of social invitations to occasional business meals, entertainment, and hospitality will be subject to prudent judgment as to whether the invitation places or appears to place the recipient under any obligation,.the appropriateness of the occasion, frequency, and choice of facilities. Questions aboutthe value of a gift or the appropriateness of an invitation should be referred to your supervisor to ensure compliance with CVOC's conflict of interest policy. CVOC values its suppliers and assumes thatvendors, in turn, value CVOC's business. No token or display of appreciation is necessary or encouraged. All vendors are asked to comply with CVOC's standards by not offering incentives, gifts, or services to individual personnel. SIGNATURE AUTHORITY End users within projects typically do NOT have the authority to sign ANY contracts or agreements with outside parties In the name of CVOC or one of its projects. Contracts a nd agreements need to be signed by CVOC. Once the contract/agreement is reviewed and approved, it will be forwarded to the appropriate officer of CVOC for signature. PURCHASING PROCESS The purchase of goods and services from outside vendors is to begin with the initiation of a purchase order through CVOC's financial system or a paper form requesting a purchase order submitted to CVOC office (allow three working days for paper form), This shall occur at the time the product or service needs to be ordered, not when it is time to pay for the product or service. A fully approved and budget checked Requisition (quote/price comparison form) is then automatically sourced into a Purchase Order. The official Purchase Order is ready to be sent to the vendor. The system provides an appropriate audit trail since all transactions are captured in the system specific to each individual purchase, putting CVOC in the best position to pay for purchases in a timely manner. Starting with a Requisition ensures that an approved and official Purchase Order is issued. An official Purchase order is the legal document that governs the transaction and properly protects the project and CVOC. Verbal purchases (without an approved purchase order) (i.e. phone orders) are not considered valid by CVOC, not are purchase orders generated through internal project systems or means other than CVOC's accounting system. Projects that use these means to initiate purchases with outside vendors assume responsibility for such purchases at their own risk. 25A-176 EXHIBIT 2 X'V� ' CharitiUleVt't::rcs T� . y. .. PaEi;fesand Procedures BID PROCESS CVOC requires three bids be solicited for all purchases of $25,000 or more. Projects must consider annual or total multi -year spending for products or services needed on a regular or repetitive basis to determine whether a bid needs to be performed. It is not determined by the average monthly spending for a particular product or service. To reiterate, just because the monthly spending on a particular product or service may be less tha n $25,000 does not exempt the Project from having to solicits bids. In addition, projects should generally plan to have established contracts re -bid at least every three to five years. Some contracts can be longer, primarily -those that require a significant investment by the vendor. All bid openings are to be scheduled with CVOC. RECORD RETENTION Projects must maintain copies of all documentation related to purchases and shall he forwarded to the CVOC Finance Department. INVOICING/PAYMENT A purchase transaction is complete only after the goods/services have been received and the supplier has been paid. When a Purchase Order Is issued, the project assumes responsibility to make sure the vendor is paid within an appropriate period of time. By issuing a Purchase Order through CVOC's accounting software in advance of the purchase, funds are properly encumbered and set -aside to pay these obligations. The encumbrance is not a contract, but ensures that the required funding is available. Accounts Payable pays invoices for CVOC. PAYMENT PROCESSING Vendors are instructed to send invoices directly to CVOC Accounts Payable for proper processing. This is the best way to ensure invoices are paid in a timely manner. Invoices will be entered by Accounts Payable. If after review of the invoice, the bill should not be entered/paid (due to a dispute with the vendor, etc.) the project shall notify Accounts Payable in a timely manner. In order to maintain a good payment record and to encourage the proper use of Purchase Orders, Accounts Payable will give the highest payment priority to original invoices supported by properly issued and approved Purchase Orders, and confirmation of receipt of goods and services. PAYMENT TERMS AND PENALTIES CVOC's standard for payment of vendor Invoices is within thirty (30) days after receipt of the invoice. REQUESTING NEW VENDORS If a vendor needs to be added, projects must ask the vendor to fill out a W-9. This process is administered by Accounts Payable, who will first verify whether the vendor already exists in the system and may also check several other sources (the Federal 'Do Not Use' list, US Treasury, etc.) before adding the new vendor. A signed W-9 form must be obtained from the vendor prior to payment to vendor. 25A-177 EXHIBIT 2 R�.a.�Vrtcn c•r .....IG...WI: i.112i Policies and Procedure_ i M�+ i��:,i L y SHIP TO LOCATIONS Projects are expected to select the appropriate 'ship to' address. Only a pre -established location can be selected by requester. PREPAID AND PARTIAL PAYMENT PURCHASE ORDERS The use of pre -paid 'check -enclosed' purchase orders is discouraged and requires advance authorization by CVOC. Such payments in advance, for receipt of goods places the project and CVOC at risk of loss if these goods are not received as ordered, or in an unsatisfactory condition. However, occasionally a vendor refuses to accept a CVOC Purchase Order without full or partial payment in advance. In order for a pre -payment to be considered, purchase order must be accompanied by documentation explaining the reason for pre -payment. The dollar amounts must be correct and include any handling or shipping charges. Documentation verifying the prices, such as a quote from the vendor, price list, vendor order form, or pro -forma invoice, must be provided. This documentation must also include evidence of the vendor's demand for pre -payment. INCORRECT OR DAMAGED SHIPMENTS If a shipment is received with incorrect or damaged goods, the packing material, packing slip, and/or shipping ticket should be saved. These may be needed if the items have to be returned or exchanged with the vendor. Adhere to the following to ensure incorrect shipments are handled appropriately: The project shall notify the vendor immediately in writing so that appropriate action may be taken such as issuing credit or providing a replacement. If the order has to be shipped back to the vendor, it should be pad<ed in the original cartons and the vendor's process for return should be followed. The project should also accurately record this activity (i.e. number of items received, number of items returned, comments, etc.). CREDITS Credits may occur due to the receipt of defective merchandise, returned goods, discounts, or incorrect invoice payments. Unlike invoices, the application of credits is not simply a matter of verifying the facts on the memo and confirming that the subject goods or services have been rejected. Specific business and accounting questions may need to be resolved with the vendor before the credit is applied. Improperly applied credits are difficult to correct. If a project believes it is entitled to a credit from a vendor or receives a credit memo that Is deemed to be valid, the project should contact Accounts Payable for assistance. All credit memos shall be sent to Accounts Payable for processing. DIRECT BILLING, HOUSE ACCOUNTS, CREDIT CARDS CVOC projects are not authorized to establish direct billing accounts, house accounts, or credit cards with any vendor in the name of CVOC. Projects are not authorized to accept offers for credit cards, charge accounts, or house accounts from vendors who increasingly send such advertisements to projects. Only authorized CVOC personnel may negotiate/set up credit agreements with vendors. Such req uests should be routed to CVOC, who in limited instances will authorize projects to arrange direct billing with a vendor. 25A-178 EXHIBIT 2 r01+nx, Charih.bloVoncicE, a.._.p Policies and Procedures 1F_^ ••• CAPITAL EQUIPMENT/ASSET TRACKING Capital Equipment/Asset is defined as property having a useful life of one year or more and a minimum acquisition cost of $2,500.00 per unit. Capital Assets must be inventoried and controlled in accordance with CVOC policy. Merchandise maybe disposed of only in accordance with CVOC policy. When a Capital Asset hecomes obsolete, proper notification must reach CVOC so the ascot can be removed from the log and the tag number retired. The accounting department must be aware of capital asset retirements in order to remove the asset from the depreciation schedule and make the appropriate journal entries to the accounting general ledger. Proper notification should include the capital asset tracking number, a description of the asset and any proceeds gained from the sale of the asset if it is sold. The sales of the asset can only be done with CVOC's approval, An asset tag will be assigned to each capital asset by CVOC. CVOC accounting department will maintain a master list of all fixed assets and the exact location of the asset, Each time an employee moves a capital asset to a different location orjob site, the movement should be noted on the capital asset log. CVOC may track capital assets through site visits looking for damages, theft and other issues that could impair their functionality. Most of capital assets come with a manufacturer's warranty, All capital assets should be registered with the manufacturer and any employee using the asset should be given the manufacturer requirements for maintaining warranty compliance. Warranty information on all capital assets should be stored in a central location so it's easy to access in case you need warranty work, 25A-179 e EXHIBIT 2 u rvxp p=»� Policies and Procedures S'_ PARTICIPANT PROTECTION POLICY To.malntain a safe environment for participants of all ages, Project Kinship abides by the following participant protection policies: Ali Project Kinship staff/volunteers must submit to live Scan fingerprinting and clear a Federal Bureau of Investigations background check. Any individuals who have a history of sexual offenses, crimes against children, or any other incidents that would pose a risk to participants will not be permitted on agency premises or allowed to engage with participants. • AN Project Kinship staff/volunteers are mandated reporters and required by law to report any disclosed incidents of abuse, suicidal/homicidaI ideation, and/or Tarasoff related threats to the proper authorities. Failure to report is subject to immediate dismissal and criminal prosecution when appropriate. • All Project Kinship staff/volunteers are encouraged to maintain clear and consistent communication boundaries with participants. Project Kinship staff/volunteers are discouraged from carrying on conversations with participants via text message as context and affect can be easily misconstrued. Physical touch, such as direct hugs, rubbing, or sitting in close proximity that necessitates touch, is highly discouraged as it may be unwelcomed or mistaken in nature by the recipient. Initiating any behavior that can be classified as flirting orsexualln nature with participants is strictlyprohibited. Failure to redirect participants who are initiating such behavior is also prohibited. Failure to report ongoing exchanges, as a witness to or recipient of, may result in dismissal from the agency and appropriate legal consequences. • Project Kinship staff/volunteers are prohibited from being in a room or closed space alone with a participant, unless there are clear visual sight lines and/or others present within audible proximityto the interaction. • Project Kinship staff/volunteers are required to observe gender -specific staff -to - participant matching during transportation. It is prohibited for a female staff to transport a male participant without being accompanied by a male staff/volunteer and vice versa, Volunteers are prohibited from transporting participants at -a ny time. • Project Kinship staff/volunteers are prohibited from engaging in anypersonal relationship with participants outside of work -related hours, This includes the exchange of personal cell phone numbers, befriending/accepting friend requests from participants on personal social media accounts, exchanging personal gifts, or meeting up with participants during non -work -related events. Project Kinship staff/volunteers are highly encouraged to set their personal social media account settings to "private". • Physical relationships between Project Kinship staff/volunteers and participants is strictly prohibited. Any incidents will be subject to immediate dismissal and criminal prosecution when appropriate. 25A-180 EXHIBIT 2 YSPN MEMBER PERFORMANCE PLAN 2019-2020 Charitable Ventures of Orange County/Prolect Kinshi WIOA YOUTH POPULATION ___Youth Population _ Ages #of Youth to be Served In -School 16-18 4 Out f-School (75%minimum) 16-24 16 - TOTALNUMBEROFYOUTH ToBESERVED 20 I PROJECTED ENROLLMENTS & EXPENDITURES (NOTE: 100Y OFI YOUTH MUST BE ENROLLED BY 2V"ClUARTER-DECEMBER 31.. 20191 Quarter i^� #of Enrallm ants I Estimated Expenditures per Quarter per Quarter 10 $54,000 10 $32,000 ITOTAL 1 20 1 S160A1J0 14 WJOA ELEMENTS mark a "x" next to the elements provided In your X 1. Tutoring, study skills training, dropout prevention strategies X Z. Alternative secondary school services or dropout recovery X 3. Paid & unpaid work experience that have academic and occupational components, which may include: summer employment, pre -apprenticeship, Internships & job -shadowing, or On -the-Job training, (20% of funds must be used for this element) X 4. Occupational skills traininp,—priority for recognized credentials aligned with sectors in - demand X S. Education offered concurrently with workforce. __..preparation activities X 6. Leadership development•community service & peer centered activities X I. Supportive Services X B, Adult mentoring X 9. F011ow-up services for not less than 12 months after exit (required) X . 10. Comprehensive guidance & counseling drug & X . 11. Financial literacy X 12.Entrepreneurlarskillstraining X 13. Labor marker inforrnation -career awareness and X 114. Activities to help youth prepare for and transition to postsecondary education EXHIBIT B PERFORMANCE MEASURES (Projected eevchmar'cs subject to change Baseline=BL) I. 3r, at Participants %vho are in education/training, or In unsubsldized employment during the 2" quarter after exit Benchmark 66%6 2. %of Participants who are in education/trainlne, or in unsubsidized employment during the 4" quarter after exit Benchmark: 64% . 3. The medlars earnings of Participants in unsubsidizod employment during the 210 quarter after exit Scachmark. BL *Pending further State and Fe_deml guidance. 4. % or participants who, during the program, are in education or training that leads to a recognized postsecondary credential or employment AN 0 who are achieving measurable skill gains Benchmark: BL* *Pending fortherState and Federal guidonce. 5, No of Participants who obtain a recognized postsecondary credential or secondary diploma during participation OR within 1 year after exit Benchmark: 54% 6. Effectiveness in servinp employers Benchmark: BL* *Pend1rr9fortherState and Federal guidance. 1 25A-181 COMPLAINT HANDLING UNDER THE Workforce Innovation Opportunity Act Santa Ana Local Workforce Development Area Revised May 20, 2019 EXHTBzr c 25A-182 EXHIBIT 2 Table of Contents I. Information Regarding Compla A. Nondiscrimination and Equal Opportunity Complaints 3 1. Policy Statement 3 2. Civil 3. Nondiscrimination laws under VV n W U 4. How to File Your Complaint 5 B. Criminal Complaints g U. General Procedures for Handling Non -Criminal Violations of the Act 6 Ill. Procedures for Handling Complaints at the LWDA Level 8 IV. Procedures for Handling Complaints at the State Level 12 V. Procedures for Handling Discrimination Complaints by Participants 15 VI. Procedures for Handling Disability Complaints by Participants 17 GLOSSARY OF WIOA TERMS 20 2 EXHIBIT C 25A-183 EXHIBIT 2 Information Regarding Complaints A, Nondiscrimination and Equal Opportunity Complaints 1. Policy Statement In carrying out the purpose of the Workforce Innovation Opportunity Act (WIOA), the City of Santa Ana Local Workforce Development Area (LWDA) will establish programs to prepare youth and unskilled adults for entry into the labor farce and to afford job training to those individuals facing serious barriers to employment. Every effort will be made to provide services necessary for eligible individuals to obtain productive employment. In implementing W10A, all contractors In the Santa Ana LWDA will foster equal opportunity and non-discrimination, as provided in State and Federal equal opportunity and non-discrimination laws including, but not limited to: • Title VI of the Civil Rights Act of 1964 • Title VII of the Civil Rights Act of 1964 • The Age Discrimination Act of 1975, as amended • Section 503 of the Rehabilitation Act of 1973 • Section 504 of the Rehabilitation Act of 1973 • Title IX of the Education Amendments of 1972 • Section 188 of the Workforce Innovation Opportunity Act of 2014 In keeping with our commitment, no individual shall be excluded from participation in, denied benefits of, subjected to discrimination under, or denied employment, in the administration or of in connection with any WIOA funded program because of race, color, religion, sex, national origin, age, disability, or political affiliation or belief. Participation in programs and activities financially assisted in whole or in part under WIOA shall be open to citizens and nationals of the United States, lawfully admitted permanent resident aliens, lawfully admitted refugee, parolees, and other individuals authorized by the Attorney General to work in the United States. No Individual will be intimidated, threatened, coerced, or discriminated against because of filing a complaint, furnishing information, or assisting or participating in any manner in an investigation, compliance review, hearing or any other activity related to the administration of WIOA. EXHIBIT C 25A-184 EXHIBIT 2 Administration responsibility for this Equal Opportunity/Affirmative Action (EOIAA) Program is delegated to the Equal Employment Opportunity (EEO) Officer for the Santa Ana local Workforce Development Area. Equal opportunity and non- discrimination, however, will only be achieved through leadership and implementation of a viable Affirmative Action Equal Opportunity Program. 2. Civil Rights No one applying for or enrolled in the Workforce Innovation Opportunity Act (WIOA) programs may be discriminated against because of race, color, creed, disability, national origin, sex, age, political affiliafion, or beliefs. This means that —for any of the characteristics listed above: • You may not be denied the opportunity to enroll in WIOA. • No benefits or services may be denied you for discriminatory reasons. • You may not be segregated or treated any differently from other applicants or participants, while you are being registered, interviewed, counseled or tested; or while you are working or attending classes as part of the program. • You must be provided an equal chance to use all facilities available in the program. • Fair employment practices must be provided to all staff with regard to recruiting, hiring, transferring, promotions, training, compensation, benefits, layoff, and termination. You have the right to make a complaint if you feel you have been denied any of the above opportunities. You cannot in anyway be penalized for filing a complaint, Your WIOA sponsor has established a mechanism for handling complaints and grievances. Your complaint must be filed within 180 days. All complaints will be handled confidentially. 3. Nondiscrimination Laws under WIOA Title VI of the Civil Rights Act of 1964 Prohibits discrimination on the basis of race, color, national origin, or religion. The Age Discrimination Act of 1975 Prohibits arbitrary discrimination against persons' age 40-70. The Rehabilitation Act of 1973 EXHIBIT C 25A-185 Prohibits discrimination based on disability. Title IX of the Education Amendments of 1972 Prohibits discrimination in any education or training program or activity receiving federal financial assistance, OTHER CIVIL RIGHTS LAWS: Title VII of the Civil Rights Acts of 1964 Prohibits discrimination in employment based on race, color, religion, sex, or national origin in all terms and conditions of employment and establishes the Equal Employment Opportunity Commission as the administrative agency. White House Executive Order no. 11246 as, Amended by Executive Order No 11375 Creates the office of Federal Contract Compliance and prohibits discrimination based on race, color, sex, religion, or national origin. Department of Labor Secretary's Order no. 4-73 Prohibits discrimination based on sex. Equal Pay Act of 1963 Prohibits pay differential solely because of sex. Emergency Employment Act of 1971 Prohibits discrimination based on race, creed, national origin, political affiliation, or beliefs. 4. How to File Your Complaint a. Put your complaint in writing. b. Have it sworn to before a notary public, if possible. c. Provides details that tell what happened, where it happened and when it happened. d. Glve the name and addresses of all persons who were present or who had anything to do with the matter. ...Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation and citizenship, must be filed within 180 days of the alleged occurrence directly with: EXHIBIT C 25A-186 EXHIBIT 2 Director Civil Rights Center U.S. Department of Labor, Room N-4123 200 Constitution Ave., NW Washington, D.C. 20210 Complaints on the basis of disability must be filed within 180 days of the alleged occurrence. These complaints must be filed directly with the WIOA administrative entity. The WIOA administrative entity shall issue a written decision within 30 days of the filing of the complaint. If the complaint is still unresolved, an appeal may be made to the Chief of State Workforce Investment Division Office. The Department of Labor, the Civil Service Commission, the Equal Employment Opportunity Commission, and many other offices and agencies are committed to assuring equal employment opportunities for all persons. They will protect you. A case may be taken to court if the other processes do not yield satisfactory results. You may hire your own lawyer, or if you cannot afford one, the court may appoint one for you. It is unlawful for an employer, union, or employment agency to punish you or any witness for attempting to present the facts in a case. YOUR CIVIL RIGHTS UNDER THE WORKFORCE INNOVATION OPPORTUNITY ACT Santa Ana Local Workforce Development Area 801 W. Civic Center Drive, Suite 200 Santa Ana, CA 92701 (714)565-2600 B. Criminal Complaints In accordance with the WIOA and the implementing code of Federal section 667.600.... Federal handling of criminal complaints and report fraud, abuse and other criminal activity. "All information and complaints involving fraud, abuse or other criminal activity shall be reported directly and immediately to the City of Santa Ana and the Secretary of Labor." II, General Procedures for Handling Non -Criminal Violations of the Act The following procedure is promulgated to meet the requirements of Title 20, of the Code of Federal Regulations, Section 186 through 188 of the WIOA regulations, and Section 181 of the Act (Public Law 105.200: 29 U.S. Code Sec. 2931 at seq) at the State and LWDA level for the receipt, investigation, hearing, and resolution of complaints by WIOA participants, sub EXHIBIT C 25A-187 EXHIBIT 2 recipients, applicants for participation, or financial assistance, labor unions, community based organizations, or any other persons. These procedures provide for resolution of non -criminal complaints arising from the operation of the Santa Ana LWDA. A complaint is defined here as a written expression by a party alleging a violation of the Act, regulations promulgated under the Act, recipient grants, sub agreements, or other specific agreements under the Act, including terms and conditions of employment of such participants in employment training programs. All complaints, amendments and withdrawals shall be in writing. These procedures are intended to resolve matters which concern policies, procedures or action(s) arising in connection with WIOA programs operated by each LWDA grant recipient and sub recipient under the Act. These procedures shall not be construed as affecting any other available legal remedy outside of the WIOA complaint process (f.e,, disputes regarding terms and conditions of employment of any employee who is not a participant), either separately or simultaneously, that a person may wish to pursue in the resolution of a non-WIOA complaint. Also, these procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion Procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion and resolution of any problems outside of and without resort to the formal complaint procedure. A. The following principles and rules apply to all complaints at all steps of the complaint procedures: All complaints must be made in writing within 180 days of the alleged occurrence, except complaints alleging fraud or criminal activity. 2. Ail persons filing a complaint shall be free from restraint, coercion, reprisal: or discrimination. Good faith efforts shall be made to informally resolve the complaint prior to the scheduled hearing. Complainants have the right to withdraw their complaints (in writing) at any time prior to the hearing. A complainant may amend his/her complaint to correct technical deficiencies but not to add issues, Complainants shall have the right to be represented at their own expense by person(s) of their choosing at all levels of the complaint process. 4. Upon enrollment into employment or training, participants shall be provided with a written description of these procedures, Including notification of their right to file complaints and instructions for filing. An employer of participants, including private -for -profit employers of participants, may use this or other complaint resolution procedures so long as the participant is Informed of the complaint resolution procedure they are to follow and the time frames governing review of complaints are met. EXHIBIT C 25A-188 ION:u:l1IM A "participant", within the meaning of these procedures, is an individual who receives employment -training services under a program funded by Santa Ana LWDA. The Complaint Resolution Procedures contained herein (orthe alternative procedures which an employer may use) shall be available to participants to resolve disputes regarding items and conditions of employment of such participants in employment training programs. However, such procedures shall not be used to resolve disputes regarding terms and conditions of employment of any employee who is not a participant, as defined herein. 5. If a complaint does not receive a decision at the LWDA grant recipient level within 60 days of filing the complaint or receives an unsatisfactory decision, the complainant then has a right to request a review of the complaint by the Governor. 6. Complainants must initially file and exhaust LWDA grant recipient/hearing procedures prior to appealing to the State except where the State determines that the LWDA grant recipient's procedures are not in compliance with the State's procedures. Ill. Procedures for Handling Complaints at the LWDA Level A. Receipt Complaints Pursuant to the W IOA regulations found at 20 CFR, Section 683.600, the LWDA administrative entities have the responsibility to conduct hearings and resolve complaints made by individuals about the administration of programs In the LWDA. "LWDA level" encompasses LWDA administrative entity and employers to which the administrative entity has delegated the complaint resolution process. The following comprise the guidelines for resolving issues arising in connection with WIOA programs operated by the Santa Ana LWDA including resolutions of complaints arising from actions, such as audit disallowances or the imposition of sanctions taken by the Governor with respect to audit findings, investigations or monitoring reports. 1. Form and Filing of Compliant Official filing date of the compliant is the date the written complaint is received. The filing of the complaint with the Santa Ana LWDA Equal Employment Opportunity Officer shall be considered as a request for hearing and a decision must be issued within 60 days. The complaint must be in writing and must be signed and dated. The complaint should also contain the following Information: a. Full name, telephone number, if any, and mailing address of the complainant; b. Full name, telephone number, and mailing address of the agency involved (respondent); c. Clear and concise statement of facts including dates constituting alleged violation; d. What provisions under the Act; regulations, grant or other agreements under the Act, are believed to have been violated; EXHIBIT C 25A-189 EXHIBIT 2 e. Remedy sought by the complainant; and f. If the complainant is a private or public entity or corporation, and not a natural person, the filing of the complaint must be duly authorized by the governing body of such entity or corporation. The absence of any of the requested information shall not be a basis for dismissing the complaint. A copy of the complaint must be sent to the respondent and both parties notified of the opportunity for an Informal resolution. At each step of the complaint process, the complainant must be notified In writing of the next procedural step. 2. Informal Conference Informal conferences will be utilized by the Santa Ana LWDA to resolve complaints; however, such informal conferences shall not extend the time within which a decision must be issued after receipt of a complaint. Attempts at informal resolution will commence with two (2) weeks of the date of filing of the complaint. a. The EEO Officer will review the case and ascertain facts prior to the conference so that appropriate resolution can take place at the time of this meeting whenever possible. b. Although the complainant should be encouraged to attend this conference, his/her failure to do so should not preclude his/her right to request a hearing on the matter. c. If mutually satisfactory resolution results and the Santa Ana LWDA concurs, the EEO Officer will write a brief report for the file stating the issues and resolution. The matter shall then be considered closed. d. if resolution does not result, the complainant shall be provided the necessary information and assistance to request a hearing if he/she so desires. 3. Request for Hearing a. As in the case of the complaint, the request for a hearing should be put in writing and be filed in person or by mail. A governing board resolution of authorization to appeal should also be submitted when appropriate. The request should be filled with: Jennifer Sommers Sr. Personnel Analyst— EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714)647-5348 9 EXHIBIT C 25A-190 EXHIBIT 2 b, A hearing will be scheduled by the EEO Officer within thirty (30) days of the date of filing of the complaint. 4. Notice of Hearing Upon receipt of the request for hearing, the complainant and the respondent will be notified in writing of the hearing ten (10) calendar days priorto the date of the hearing. The ten-day notice may be shortened with the written consent of the parties. A decision will be issued by the San la Ana LWDA within sixty (60) days of the date of filing of the complaint. The hearing notice shall be in writing and contain the following information: a. The date of notice, name of the complainant, and the name of the party against whom the complaint is filed. b. The date, time and place of hearing before an impartial hearing officer. c. A statement(s) of the alleged violation(s) d. Advise as to where information or assistance may be obtained, and the name, address, and telephone number of the Santa Ana LWDA Equal Employment Opportunities (EEO) Officer who can answer inquiries. B. Conduct of Hearing The hearing shall be conducted in an informal manner with strict rules of evidence not applicable. Unnecessary technicalities should be avoided. It should provide the flexibility to enable adjustment to the circumstances presented. 1. The hearing officer shall have complete independence to obtain facts and make decisions. The hearing officer shall be in a position to render impartial decisions and thus should not be subordinate to the Santa Ana LWDA or its sub recipients. The hearing officer will be selected from a list of names on file with the EEO Officer. 2. Full regard must be given to the requirements of due process to insure a fair and impartial hearing. 3. The hearing office designated by the EEO Officer to function in a quasi-judicial capacity should begin the hearing by summarizing the record and the issue and should explain the manner in which the hearing will be conducted, making sure that everyone involved understands the proceedings. Such explanations should be adapted to the needs of the specific situation. The hearing officer might take testimony under oath or affirmation to give some assurance of veracity to the hearing. so EXHIBIT C 25A-191 EXHIBIT 2 4. The burden of proof should be reasonable and flexible, dependent upon the circumstances of the case involved. The hearing officer determines the order of proof. Generally, the party making the complaint has the obligation of establishing his or her case and should be examined first. 5. The party involved should have the right to be represented (at their own expense) if he/she so desires. Other helshe is limited to hislherown abilities and those to the hearing officer in obtaining testimony in the case. 6. It is important that the hearing officer obtain the fullest information for the record. If the parties involved, or their representatives, do not know how to ask the right or pertinent questions in pursuing their right to due process, it shall be necessary for the hearing officer to step in to have all the materials and relevant facts elicited. 7. The practice in informal hearings is generally not to apply strict rules of evidence In obtaining facts. However, the quantity of evidence required to support a decision on an issue should be sufficiently credible that the state (or other appropriate agency), upon reviewing the decision, would conclude that the decision is supported by substantial evidence. 8. The hearing officer should attempt to negotiate a resolution of the issue at any time prior to the conclusion of the hearing. 9. Within ten (10) days of the conclusion of the hearing, the hearing officer will issue a recommended decision to the LWDA for final determination. The recommended decision shall be in writing and may be accepted, rejected or modified by the Santa Ana Workforce Development Board. C. Issuance of Decision Within sixty (60) calendar days of filing of the complaint, the Santa Aria LWDA shall issue a written decision to all parties by first class mail. The final decision shall contain the following information: 1. The name of the parties involved. 2. A statement of the alleged violation and Issues related to the alleged violation. 3. A statement of the facts. 4. The decision and the reasons for the decision. 5. A statement of corrective action, if any, to be taken. 6. Notice of the right to request, within ten (10) calendar days of receipt of the decision, a review of the decision by the State Review Panel. xs EXHIBIT C 25A-192 EXHIBIT 2 D. Record of Hearing An administrative file containing support documents on the complaint resolution process hearing conducted will be retained by the Santa Ana LWDA. The purpose of a record is to serve as substantiation of the process followed by the Santa Ana LWDA on the resolution of the issues and the results. This information would then be available for subsequent review in the event the matter is raised with the State. Such records must be retained for a three- year period after the grant has been officially closed out. The Santa Ana LWDA's written decision will be included in the record. Evidence received at the hearing, notes by the hearing officer, stenographer's notes and tape recordings may also be used. E. Establishment of Complaint Procedures In accordance with Section 683.600, each employing agency including private -for -profit employers of participants under the Act is required to establish a complaint procedure for resolving matters relating to the terms and conditions of employment. Employers may operate their own grievance system or may utilize the Santa Ana LWIDA's established procedures under Section 683.600. At a minimum these procedures must include: Written notice, upon enrollment into employment training services, of the scope and availability of such procedures. Employer's grievance procedures shall be set forth in a written document and must meet the regulation mandate that a complaint will be resolved with sixty (60) days from the date the complaint was filed. A copy of employer's grievance procedure shall be provided to each participant upon enrollment in employment training. 2. Written notice, at the time the grievance is filed, of the procedures under which the grievance will be processed. S. Written notification of the disposition of the grievance and a written decision shall be issued within thirty (30) days of the filing of the grievance unless a present and long established grievance specifically provides other limits; and 4. Written notification of the participant's right to request a review of the employer's decision by the Santa Ana LWDA and the State Review Panel in accordance with Section 683.600. IV. Procedures for Handling Complaints at the State Level Section 181 (c) of the Act and the WIOA regulations at 20 GFR, Section 683.600 (d) requires the Governor to establish a State Review process of complaints filed at the LWDA grant recipient level and of complaints initially filed at the State level. Appeals of decisions issued at the LWDA level including audit disallowances and sanctions shall be reviewed by the State Review Panel. The State Review Panel shall review the record 12 EXHIBIT G 25A-193 EXHIBIT 2 established at the LWDA level and shall issue a decision based on the information contained therein. Complaints which may be initially filed at the State level will. be heard by an independent hearing officer designated by the State Workforce Investment Division (WID). The hearing officer shall conduct a hearing and issue a recommended decision to the State Panel. The recommended decision shall be in writing and may be accepted, rejected or modified by the State Review Panel. A. Form and Filing of Complaint. 1. Request for State Review of LWDA Level Decisions On receipt of a complainant's request for review because of an unsatisfactory decision, the State shall provide for an independent state review. 2. Filing of Requests for State Review The State Review Panel shall review all LWDA level decisions when a request for review is filed within 10 days of receipt of the adverse decision. Such requests must be filed in writing with the Chief of the WID Office. The request for review should contain the following information; a. Full name, address, and telephone number of the party requesting the review b. Full name, address, and telephone number of the other party c_ A copy of the decision d. Brief statement of reasons for review or the section of the LWDA decision to be reviewed including regulatory and statutory citations e. A statement of the relief sought. 3. Complainant Responsibility It is the responsibility of the complainant to include In the request for review a written statement setting forth the facts presented at the LWDA hearing which support the requested relief. The Chief, WID, shall mail a copy of the request for review to the other party and to the LWDA. It shall be the responsibility of the LWDA to submit the complete record including a typed record of the hearing to the Chief, WID, within ten (10) days. B. Conduct of Hearings. 1. Request for hearing at the State Level 13 EXHIBIT C 25A-194 03:11:3111Pa If no decision has been issued at the LWDA level or the State has determined an audit disallowance or imposed sanctions, the complainant may request a hearing. The hearing officer will then issue a recommended decision to the State's Review Panel for final determination. 2. Filing for Request for Review The request for a State hearing shall be filed within ten (10) days after LWDA should have Issued a decision or ten (10) days after the issuance of the audit disallowance or sanction. The request shall be filed directly with the Chief of the W ID in writing and should include the following: a. Full name, address, and telephone number of the LWDA b. Name, address, and telephone number of the LWDA c. Copies of complaints made at LWDA level from which no decisions were issued or sanctions and imposed. A statement of basis for the request for hearing. 3. Evidentiary Hearing Upon receipt of the request for a State level hearing, a hearing before a designated hearing officer will be scheduled. The hearing will be recorded mechanically or by court reporter. Both parties concerned will have the opportunity to present oral and written testimony under oath, to call and question witnesses in support of his/her position, to present oral and/or written arguments, to examine records and documents relevant to the issue(s), and to be represented. The hearing officer shall issue a written decision, which shall be forwarded to the State Review Panel for final determination. The State Review Panel may accept, reject or modify this recommendation. The decision of the State Review Panel is final except for audit disallowances, which must be approved by the Secretary of Labor C. State Review Panel The State Review Panel will consist of a panel of three representatives from the Employment Development Department: one from the Legal Offices, one from the WID, and one from the Director's office. The panel will issue a written decision, which will be sent to the appropriate parties within thirty (30) days of receipt of the request for State review. 11? EXHIBIT C 25A-195 X/:11:31t�: Decisions Issued by this panel, under the authority of the Governor; are final. D. Issuance of State Review Decision. The State review will be limited to violations of the W IOA, implementing WIOA regulations or the grant agreement. This review shall be limited to the record established at the LWDA hearing. V. Procedures for Handling Discrimination Complaints by Participants, A. Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation, and citizenship, where appropriate, must be filed within 180 days of the alleged occurrence. 1. It is the responsibility of the Santa Ana LWDA's Equal Employment Opportunity (EEO) Officer to determine Jurisdiction and to make the complainant aware of and provide assistance in filing a complaint in accordance with the Santa Ana LVVDA's procedure under Section II (A). TS EXHIBIT C 25A-196 EXHIBIT 2 PROCEDURES FOR HANDLING NON -CRIMINAL COMPLAINTS Na later than 180 drys of alleged discrimino tinn Within 10 days of roceipt of u nsutisfi ctory decision or 10 days from date i.vvoA decision should have been issued. Handling of complaints filed at LWDA level arising in connection with WfOA orograms operated by LWDAs Informal Resolution Process Filing of Complaint/Request for Hearing I�a 0 Notice of Hearing issued by LWDA Hearing Conducted LWDA Decision within 60 days Unsatisfactory Decision or LWDA Decision not Issued within 60 days e Request for State Revrety a o° F Governor's Decision issued by State Review Panel If no decision issued by State Review Panel Appeal to DOL 16 EXHIBIT C 25A-197 EXHIBIT 2 In cases where areas of authority overlap, it is the responsibility of the EEO Officer to advise the complainant of the existence of State, Federal and other proper action agencies, which may also have a bearing. 3. Complainants alleging discrimination under this part will be made aware of their right to file directly with the Office of Civil Rights (OCR), U.S. Department of Labor and applicable procedures. 4. Complainants must file their complaint directly with: Jennifer Sommers Sr. Personnel Analyst-- EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714)647-5348 VI. Procedures for Handling Disability Complaints by Participants Complaints alleging discrimination on the basis of disability will be filed and processed under the Department of Labor regulations implementing Section 504 of the Rehabilitation Act of 1973 at 29 Code of Federal Regulations Section 32. 1. Complaints must exhaust the Santa Ana LWDA's informal resolution procedures before filing their complaint with OCR. 2. Complainants will be made aware of the 180 days requirement in which to file his/her complaint. A. Procedures at the LWDA Level The complainant shall file his/her complaint directly with the Santa Ana LWDA. Upon receipt of the complaint, the EEO Officer shall investigate and gather information concerning the complaint. 2. An informal conference will be held with the parties concerned in an effort to resolve the issue(s). The complainant has the right to be present and may be represented during the conference. 3. The Santa Ana LWDA shall issue in writing its decision to the complainant no later than thirty (30) days after the filing of the complaint. B. Procedures at the State Level 1. The complainant may appeal to the State if he/she is not satisfied with the decision of the Santa Ana LWDA. 17 EXHIBIT C 25A-198 EXHIBIT 2 2. The Complainant must file hislher appeal as a request for review directly with the Chief WID within ten (10) calendar days after the receipt of the Santa Ana LWDA's decision. 3, The Chief-WID, shall issue a decision no later than thirty (30) calendar days after receipt of the request for review_ 4. After the complainant has received a decision or no decision has been received from the Director of Employment Development Department (on behalf of the Governor), the complainant has the right to appeal hislher complaint within thirty (30) calendar days to the Office of Civil Rights (OCR) with the Department of Labor. 18 EXHIBIT C 25A-199 EXHIBIT 2 PROCEDURES FOR HANDLING COMPLAINTS ON BASES OF DISABILITY No later than 28odays of Filing of complaint on the basis of Disability with LWDA alleged Doy 1 discrlmmatran I Informal Resolution I If no resolution reached Request for Hearing Notice of Hearing HoadngConducted I I Day 145Day LW DA Decision 0 Unsatisfactory Decision or No Decision State Review Fled within 30 days of LWDA/State Governor's Decision Decision or DU days frain date of 60 Days initial filing of Appeal to Assistant Secretary Department of Labor complaints 29 EXHIBIT C 25A-200 W3:11:711W: GLOSSARY OF WIOA TERM AGE DISCRIMINATION ACT — A iaw passed by Congress in 1975 which prohibits discrimination on the basis of age by any program or activity receiving Federal Funds. APPLICANT — An individual who applies to a subrecipient or contract for services provided under WIOA and who has not yet transitioned to the status of participant. ASSESSMENT— Services designed to determine each participant's employability, aptitudes, abilities and interests and to develop a plan to achieve the participant's employment and related goals; also to identify the available employment and traning activities appropriate for the participant. Testing and counseling may also be used during assessment process. CHARGING PARTY (CP), COMPLAINANT. GRIEVANT, OR AGGRIEVED PERSON — The person who charges that he/she has been discriminated against under Department of Justioe nondiscrimination and civil rights regulations and/or guidelines. DISCRIMINATION — In general, a failure to treat all equally, whether intentional or unintentional; the effect of an action, policy or practice which selects an individual or class of persons to receive unequal treatment. ELIGIBLE NON -CITIZEN — Lawfully admitted permanent resident, aliens, lawfully admitted refugees, and parolees and other individuals authorized by the Attorney General to work in the United States. EMPLOYER — An employer subject to the provisions of the Civil Rights Act of 1964, as amended; including state and local governments and any Federal agency subjects to the provisions of Section 717 of the Civil Rights Act, as amended; and any Federal contractor or subcontractor covered by executive Order 11246, as amended. GRIEVANCE — An allegation that something imposes an illegal obligation or burden or denies some equitable or legal right, or causes injustice . INDIVIDUAL WITH A DISABILITY — Any individual who has a physicaf or mental disability that constitutes or results in a substantial challenge to employment. INTAKE — Includes screening to determine eligibility; to select from eligible applicants those individuals who are most in need and can benefit from program services; to complete procedural requirements necessary to enroll an individual into the program and to refer those not enrolled to other programs. JOINT COMPLAINT — A complaint of employment discrimination covered by Title VII or the Equal Pay Act and by Title VI or Title IX. Individual "joint complaints" are normally investigated by EEOC unless OCR has a compelling reason to investigate. "Joint complaints" alleging discrimination in employment and other practices and pattern or practice "joint complaints" are normally investigated by OCR. zo EXHIBIT C 25A-201 EXHIBIT 2 JURISDICTION — Authority to investigate and resolve complaints against an institution subject to a law or statute which has been assigned to OCR for enforcement, i.e., Title VJ, Title IX, etc. PARTICIPANT — Any applicant who has: (1) Been determined eligible for participation upon intake: and (2) Who is receiving subsidized employment, training or services (except post -termination services) funded under the Act, following intake, except for an individual who receives only outreach and/or intake and assessment services. 21 EXHIBIT C 25A-202 EXHIBIT 2 CERTIFICATION REGARDING LOBBYING The undersigned certifies, to the best of his,or her knowledge and beliefrthat 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of "the undersigned, to any person for influencing or attempting to influence. an officer or employee of any agency, a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of - any Federal loan, the entering Into of.anycooperative agreement, and the extension, continuation, renewal, amendmeht, ,or modification of any Federal contract, grant, loan, or cooperative agreement. 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency; a Member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the. undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying." in accordance with its instructions. 3) The undersigned shall require that the language of this certification be included in the award,documents for all subawards at all tiers (including agreements) and that all subrecipientts shall certify and disclose. accordingly. This certification is a material representation of fact upon which reliance,was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by.31 U.S.C; 1352. Any person who fails to,flle the required certification shall be subject to a civil penalty of not less. than S10,000 and not more than $100,000 for each such failure occurring on or before "October 23,,IM, and of not less than $11,000 and not more than S110,000.for each such failure. Charitable .. Ventures of Oran-ge County Project Kinship Grantee/Contractor`Orgahization Program Title r Signature Ted Kim; Chief Operating Officer Name of Certifying Official Signature EXHIBIT D 25A-203 Certification RegardingDrug-Free Wgftlace Requirements The certification set out below is a material representation upon which reliance is placed by the U.S. Department of Housing and Urban Development in awarding the grant. If it is later determined that the contractor knowingly rendered a false certification, or otherwise violates the requirements of the Drug -Free Workplace Act, the U.S. Department of Housing and Urban Development, in addition to any other remedies available to the Federal Government, may take action authorized under the Drug -Free Workplace Act. CERTIFICATION A. The contractor certifies that it will provide a drug -free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited In the contractor's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug -free awareness program to inform employees about — (1) The dangers of drug abuse in the workplace; (2) The contractor's policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance program; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (C) Making it requlrementthat each employee who will be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); fd) Notifying the employee in the statement required by paragraph -(a) that, as a condition of employment under the contract, the employee will - (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction. EXHIBIT E 25A-204 EXHIBIT 2 (e) Notifying tho U.S. Uepartmentof !-lousing and tlr b'an Development within ten days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction; (f) Taking one of the follo..wing actions, within 30 days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted - (1) Taking appropriate personnel action against such an employee, up to ,and including termination; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program ,approved for such purposes by a -Federal, State, or local health, law enforcement, or other appropriate agency; (g) Making'a good faith effort to continue to maintain a:drug-free workplace through implementation of paragraphs (a), (b),,(c), (d), (e) and (f). B. The contractor shall insert in the space provided on the attached "Place of Performance" form the sites) for the performance of work to be carried out With the grant funds (including street address, city, county, state; and zip code) .the contractor further certifies that, if it is subsequently determined that additional sites will be used for the performance of work under the contract, it shall notify the.U.S': Department of Housing and Urban Development immediately upon the decision to use such add_ itional sites by submitting a revised"Place.of Performance" form. Date Program Operator Signature EXF 187 F 25A-205 EXHIBIT 2 DIVISION OF EMPLOYMENT SERVICES PLACE OF PERFORMANCE FOR CERTIFICATION REGARDING DRUG -FREE WORKPLACE REQUIREMENTS Name: Ted Kim, ChiefO-t! atino Officer Name of Contractor: Charitable Ventures of OrangeCounty/Project Kinship Contractor Number: A-2019- Date: July 1, 2019-June_30, 2020 The Contractor shall insert in the space provided below the sfte(s) expected to be used for the performance of work under the contract covered by the certification: Place of Performance (include street address, city, county, state, zip code for each site): 221.5 N. Broadway Suite 2 Santa_Ana, CA 92706 Address 25A-206 EXHIBIT 2 Certification Regarcifn¢ Debarment, Suspension, Inelinibility.iind Voluntary Exclusion Lower Tier Covered Transactions This certification is required by the regulations implementing Executive Order12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510, Participants' Responsibilities. The regulations were published as Part Vll of the May 16, 1988, Federal Register (pages 19160-19211). (Before completing certification, read instructions which are an integral part of certification) I. The prospective primary participant, (i.e. grantee) certifies to the best of Its knowledge and belief, that it and its principals; a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; b, Have not within a three-year period precedfng this proposal been convicted or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under a public transaction; violation of federal or state antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. c. Are not presently Indicted for or otherwise criminally or civilly charged by a government entity (federal, state or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and it. Have not within a three-year period preceding this applicatfon/proposal had one or more public. transactions (federal, state or local) terminated for cause or default. 2. Where the prospective primary participant is unable to certify to any of the statements In this certification, such prospective participant shall attach an explanation to this proposal, Charitable Ventures of Orange County/Project Kinship Grantee/Contractor Organization Ted Xim, Chief Operating Office Name a nd Title of Official Authorized to Certify On Behalf of the Grantee May 21, 2029 Date 25A-207 Budget Form EXHIBIT 2 Administrative Total Program Cost ; Cost(NattoTotal WIACost Matchlin Kind _.:.. .. .. .. ........ .. ... Exceed 10% 1... Personnel5alaries ;.>. I. Case Marager J1.00 F-E] I $52,000.00 $52,000,00 2. Job Developer (OAS FTE) $10,400.00 $10400.00 4 f Personnel Benefits `:..:..: ,;„t,. " -. .:::.-.c .... •: •..: .. ' :.;. :...: ... ':�':•. ' _ .. 1. Case Manager(1.00 FTE) I $7,800.OUI $7,800.00 2. Job Developer (0.25 f-TE] $1,560,00: $1,560.007 3 — 4 Total Personnel Salaries & Benefits $0.00 $71,760.00 $71,760.00 $0.00 Uperating 4penses' ` .:; ,. �;....:•::.;, :: ':. ':�,'.n>;::: '� 'i.'''? ; id,:j:.., •..... ,'s l+ . - Rem utili;:es Phones I - _-•- Internet Fees pafklarklnBFees"— . - ---- Security Maintenance -- -' Insurance - Equlp,nent ren:a; fees" - -- - - Equipment rental fees" _ _ - •• - ' Vehicle lease" _ _ -'- Officeexpenses(consumablos) $1,f.10.00i 51,1r0.00 Accounting Services_ __ _ - Legal ServTces_ , - Audlt:ngServices — -- Inirect Cost" 510,000.00 $16,000.00 516,000.00 StaffTraliing — $1,020.00 $1,020.00 Staff Conferences s1,S90.00. $1,59000, SlaF 1'ravef/Mileage 51,07,0-001 $1 020.001_ _ Particlpant Wages" $50,500.n0 $50,500.00 Supportive Servfres" ., $7,000.00 $7,000,00 Participant lncentivos" s5.000.00i $5,000.00 Youth Conferences $11800.00' 51,800.00 Fallaw-Ua SarvrrzS for 2070 $3,200.00 $3,200.00 Total Operating Expenses $16,000.00 $99,240.00 $88,240.00 GRAND TOTAL $16,000.00 $160.000.00 $150,000.00 $0.00 ENAIDITG 25A-208 Budget Form EXHIBIT 2 Budget Form Instructions for YSP.N Membershilp. costs relat=,d tothe program activities descrlL•ed In Lhe proposal must be included ant he 6udget Form. Abudhec narrative, mus: Le attached on a jarate sheet of paper for all line items m_ aiked x4th an *a Ntorisk. rsennel lanes: Llsteach IildlviduaI position dedicated to :his project. List :i::e, percentage o.`fu!I time equlvaIant (FTF.) or the amount oftirne be charged to this project. net its: List each individual r n.ait!on eedicatod to this project. List till,?, percentage of full time equivalent (FTE) or the amountOFtfrne be charged to this project. IATING EXPENSES or User Fee: Provide parrnntof orflce space thatwW be charged co this project. Describe .how percentage was determined, Equipment Rental Fee (equipment may not he purchased): List items that will be used forth Is project. arow lee percent of rentoI fee thatwill be charged to this project. Describe how percentage was determined, _ Vehicle Lease (vehicles may not be purchased): Provide list of vehicles dedicated for this project. Describe vehicle use and percentage of use that will be charged to this project. Describe how_ percentage was de:e_r_mined. Note: CON'rRACTUR shall also obtal_n_ano Indirect Cost: Provide indirect cos: rats plan. snt Wages: Describe costs directly related to individual participants such as paid train.:ngand/o•work experience. Include of youth, hourly wage, beneffs and bonuses. Include length of activity. _ Services:Attach policies and procedures for supportive services. Policy must Include spending l'mI-.s, Incentives Indicate :ne type of payment, rate of payment and describe what youth must ach:eve to receive the rrlcentfve. This Item may include fieldtrips and youth stipends. All ite rris roust listed and inc:ude cost details. -------------------- StateS, IOCal goverrrnents and non-profit institU ions who receive 8500,000 or mere in federal ftsuda In a fiscal year shall meet the re ulraments of the OM0 Circular A-133, "Audits of States, and Local Governments and Non profit. Inst1tutlorls." 25M09 EXHIBIT 2 BUDGET NARRATIVE Organization: Charitable Ventures of Orange County, fiscal sponsor of Project Kinship Please elaborate on the appropriate line item budget narrative how the program will fulfill at least 20% of funds will be used for worst experience. 1. Personnel Salaries; • Case Manager (1.0 FTE) will be responsible for maintaining caseload of 20 participants during all stages of Santa Ana WIB participation; maintaining participant files; developing Individual Service Plans with participants; monitoring participant progress; working with the Project Kinship Uperationsteam to secure support service supplies, stipends, incentives, and wage contributions; serving as the agency representative to the Youth Service Provider Network. Salary is calculated as $25,00 per hour x 2,080 hours per year = $52,000. • Job Developer (.25 FTE) will be responsible for conducting testing with participants (i.e. TABS, career assessments); developing Individual Career Plans with participants; developing partnerships with employers; conducting workplace site visits; coordinating with facilitators for training series; collecting work experience documents; providing career coaching and work readiness workshops; and researching industry needs. Salary is calculated as $20.00 per hour x 2,080 hours per year x 25%= $10,400. • Total for Personnel Salaries is $62,400. Personnel Benefrts: • Benefits include: medical, vision, and dental insurance; Worker's Compensation; payroll fees; payroll taxes; and other Human Resources administrative support services. They are calculated at 15%of annual salary. • Case Manager (1.0 FTE) salary is $52,000 x 15%benefiits = $7,800. Job Developer (,25 FTE) salary is $10,400 x 15% benefits = $1,560, • Total for Personnel Benefits is $9,360, 3. Rent., N/Atothis proposed budget. 4. Utilities: N/A to this proposed budget. 5, Phones: N/Ato this proposed budget. 5. Internet: N/A to this proposed budget. 7. Parkin& Fees: N/A to this proposed budget. 8. Security: N/A to this proposed budget. 9. Maintenance: N/A to this proposed budget. 25A-210 EXHIBIT 2 10. Insurance: N/A to this proposed budget. 11. Equipment Rental fees: N/A to this proposed budget. 12. Accounting Services: N/A to this proposed budget. 13. Vehicle Lease: N/A to this proposed budget. 14. Office Expenses IConsumablesl: • Office expenses include: TABEtests; case filefolders; copy paper; workshop materials; and other office supplies needed for program operation. Cost is calculated at $55.50 per Participant x 20 participants = $2,110. 15. Legal Services: N/A to this proposed budget. 16. Auditing Services: N/A to this proposed budget. 17. Indirect Cost: • Indirect costs cover: accounting, contract development, liability coverage, and administrative services, It is calculated at 10% of the total grant award=$16,000. 18. Staff Tralning: • Staff training Includes fees for staff to become certified in the "Another Way ... Choosing to Change" curriculum by Licensed Clinical Social Worker and Retired Probation Officer Supervisor, Nada Yorke. Cost of training Is $450 per staff x 2 staff = $900. • Staff training also includes fees for staff to become a trainer certified by the National Retail Federation to train and certify participants as Customer Service and Sales Certificate completers. Cost of trainer course Is $120 per staff x 1 staff = $120. • Total staff training cost Is $1,020. 19. Staff Conferences: • Staff conferences includes fees for staff to attend the California Workforce Association Annual Conference. Registration fees are calculated at $500 per staff x 2 staff = $1,200. • Staff conference costs also include cost of per diem $40 perstaffx 2 staff x a days = $240 and rental of a van to transport staff and participants to and from the conference calculated at $50 per day x 3 days = $130. • Total staff training cost is $1,590. 20. Staff Travel/Mileage: • Project Kinship uses $.58 as its per mile reimbursement rate. Staff mileage is calculated at an average of $60 per month for the Case Manager (1,0 FfE) and $25 per month for the Job Developer (,25 FTE) x 12 months = $1,020. 21. Participant Work Experience, Wages: • Work experience wages are calculated at $500 stipend x 4 participants completing a 7- week Silk Screening Training course (60 hours instruction/hands-on practice) _ $2,000. 25A-211 EXHIBIT 2 • Work experience wages also include $250 stipend x 2 participants completing a 1-week Window Tinting Training course (40 hours instruction/hands-on practice) = $500, • Work experience wages also includes a sliding scale wage incentive program with employers. Participants will be hired by employers. Project Kinship will pay a portion of the wages to the employer on a sliding scale until the employer is paying the full hourly wage of the participant, Sliding scale will be based on participants being paid $12 per hour. During the first 160 hours, Project Kinship will pay $8 per hour and the employer will pay $4 per hour. During the next 240 hours, Project Kinship will pay $6 per hour and employer will pay$6 per hour. Duringthe next 120 hours, Project Kinship will pay $4 per hour and the employer will pay $8 per hour. After the completion of 520 hours, the employer will be paying the full wage of the participant. Wages are calculated at $3,200 per participant x 15 participants = $48,000. • Total participant work experience cost Is $50,500. 22. Supportive Servlces: • Supportive services include: bus passes ($4.50 one way; $45 for a 30-day youth bus pass; $65 fora 30-day adult bus pass); gas cards ($5 value for single trips or $50 value for 30-day use); as well as the purchase of participant specific needs such as uniforms, tools, textbooks, driver's education classes, clothing, etc. of various costs. ■ Supportive services are calculated at an average of $350 per participant x 20 participants = $7,000. 23. participant Incentives: • Participant Incentives can be earned in the form of a $50 Visa Gift Card for completing various program outcomes including: obtaining employment; retaining employment; enrolling In education; retaining education (i.e. enrolling in second semester of college; obtaining passing grades); obtaining a Driver's License; completing the 6-week Work Readiness curriculum; earning an industry recognized certification; and/or being discharged from Probation or Parofe. • Participant Incentives are calculated at an average of $250 per participant x 20 participants = $5,000. 24. Youth Conference: • Youth conference costs include registration for participants to attend the California Workforce Association Annuaf Conference. Registration costs are $400 per participant x 3 participants = $1,200, • Youth conference costs also include per diem $40 per participant x 3 participants x 3 days = $360 aswell as the cost of participating in other leadership opportunities, such as a policy advocacy workshops, the Project Kinship Annual Re-entry Conference, etc. estimated at a total of $240. * Total youth conference cost is $1,800. 25. Pertinent Forms to track Work Experience: • Project Kinship will be utilizing the following pertinent documents/farms to track work experience compensation for participants/employers involved in the sliding scale wage program: signed Memorandum of Understanding with employers; signed participant 25A-212 EXHIBIT 2 timesheets; participant evaluation form (completed by employer during first two weeks of employment); and employer evaluation form (completed by participant during first two weeks of employment). • Project Kinship will be utilizing the following pertinent docurnents/forms to track participant Incentives: sign -in sheets from workshop series; copies of in dustry recognized certifications and/or high school diploma; copies of Driver's License; copy of education enrollment class schedule; copy of semester grades; copies of paystubs; and Probation or Parole discharge letters. • See copies/examples of pertinent forms in Attachmenti. 26. Subcontracting client services/activities; N/A to this proposed budget 25A-213 EXHIBIT 2 Assurances & Certifications Selected providers will be required to sign and submit' "actual" assurances and certificates as, required by the City of Santa Ana and the Workforce Udve'lopment Board on all contraels. I recognize that 1 must.give assurances for each item below. If l catmol,'[his proposal will be automatically rejected. Please initial caih bom_ ® I ant authorized by my hoard of Directors, Trustees, other legally qualifier[ officer, or as the owner of this agency or husiness to submit this proposal. ® We are not currently.6n.any. Federal, State of Calilbraia, or local Debarment list: ® We will provide records to show that we are fiscally solvent, if needed, ® We have, or will have, all of the fiscal control and accounting procedures needed to ensure that WtOA rntds will be'used as required by lawand contract. ® We have additioiml funding sources and will not be dependent on WIOA funds alone_ We do or will meet the applicable Federal, State, and local compliance requirements, These include, but arc not limited to: Records accurately retlect actual performance. ® Maintain record confidentiality, as required, © Reporting financial, participant, and peti'ormance.data, as required. Comply with State and 'pederal fiscal and program activity audits. ® Complying with Fedend,and State non-discrimination provisions. ® Meeting requirements of Sccfion 504 of the Rehabilitation Act of 1973. ® Meeting requirements oFthe American'; with Disabilities Act of 1990. (submit contple(ed survey) ® Meeting all applicable labor law, including Child labor Law standards. ® Agee to provide a drug free workplace, ® Agree to iusurc'the'City of Santa Ana through General Liability Insurance and Automobile Liability Coverage in the amount orsL000,000,00 policy. ® Agree to provide all participants with Grievance Procedures. © Agree to insure propctser's employees through Workers Compensation Insurance (including pa t-tune'eniployees) ® Procurement policfcs and procedures are in place and meet federal guidelines. We will not: ® Place a youth in a position that will displace a cur-ent enlployee. ® Use WIOA money to assist, promote, or defer union organizing. ® Use funds to employ or train of persons igsectatian Wivilies. (X] Use funds for youitk in the construction, tiperltion, or ntaintenanc'e of any part of,a facility to be used for sectarian instruction or religious worship. ® Use WIOA funds'for aetivilics [hat would interfere with or replace.regular acadcaiicrequirements for eligible youth who are not dropouts. © Use WiOA funds to carry out programs funded under the School-lo-lltork Opportufiities Act of 1994 unless the program(s) 9r6 only 'tor youth eligible to participate under 11'TOA, Use WIOA money under this contract to purchase any equipment. 1 hereby assure that all of thr above are true.. Chief Operating Officer May21.2019 Name Title Dale E.Y11I131T 11 25A-214 EXHIBIT 2 CERTIFICATE OF LIABILITY INSURANCE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION,ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY ANIEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF.INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(51, AUTHORIZED REPRESENTATIVE OR PRODUCER AND THE CERTIFICATE HOLDER. IMPORTANT: If the Certificate holder is an ADDITIONAL INSURED, the polieylies) must be ondarsad. If SUBROGATION IS WAIVED, subject to the farms and conditions of the policy, certain policies may require an andorsoment. A statement on this certificate: does not confer rights to the vaovLrvL Dickerson Insurance Services, license #01,129112 1918 Riverside Drive Los Angeles CA , 90030 (323)662-7200 MURED Challtable Ventures of Orange County 1505 E. 17th Slrao'% Suite 101 Santa Ana, CA 92705 NI IMRFR. Findri9OBanue1os _ Eu1:_(3231-00074,_- ...RodE¢69dtckers9n-gr0up.Com _ IY$t RER(SIAFFORDIIIGCOVERAGE AAI00 -F,Philace_ppla indemnity Insurance Compamy i21014 0: Now York ,M3 ine & General Insurance Corn ny 16509 e: a. EI THIS IS TO CERTIFY THAT TIIE POUCIES OF INSURANCE LISTED BELOW HAVE BEER ISSUED TO THE INSURED NALIED ABOVE FOR TILE POCCY PERIOD YN INDICATED_ NOTTHSTAHDINC ANY RCQUIREIAENT_ TERN OR CONDIT.ON CF ANY CONTRACTOR OTHCR,DOCUYENT WITH RESPECT rO VVIUCH-THIS CERTIFICATE NAY BE ISSUED OR AIAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES CESCRIKE) HEREIN -IS SUBJECT TO .ALL THE TERLIS• U(CLUSIONS ANOCONDITIONS OF SUCH POLICIES LDYJTS SHOWN rAAY HAVE BEEN RECUCED 0Y PAID MAINS i POLICYEFF PpLTCY F.IP TA ttPE OF INSURANCEg{$B( POLICY NUNBEA 112TIC,WYW A1M1IA HYVVI� UNIIIS GENERALLIADRIIY 1 EA I-CCCURREICE 1 1,000,C0 _ ITACEIOFhN'tP , X COHt R IILGE•:EHA lWenllY oRC11aC IE v-i e1 b 10U WO _ _ _ I CUItA M1fUE .rX OGclwi I UEC AP r1T n G cnl �. A _ PHFK1824.;18 CS'2Q2018 07115.12019 R O'uts YOY INJUH 1,000000 _ X AUUSO S PSOIestO110P lOChroCd ia_NCR•L r04FEV. E_ . 7.,00a,000 :GLNLACGRECATE LINITAPPLIFSFFR PRD_DLC:S•GOM1IPYOP zGC � 5 2000,OLYT j X FLa1CY cc I 'ADU$C.3adOlOs!alICO � 5 1:000.000 AUTOMMILE LWERJTY r i—� cou SMff-4W3-c LIJ- - _1.000, I ' I I=_muwa_a). -... - _15 000 I ANY AUTO APO DO""M INJJRV iPm mrm•,I !, R A ALL scREDIK Ep 0.UT05 ldJT05 - 'eOCP.Y'NJ.IRV leer ac�xll! 5 PHPK{82,1818 105:21}2018 07115:20 i9 IR�'- XNON-DxmEo. AMOS HIREOAVTCG PXi FF�V-NJ lc - Deduci.ble S 1,000 '� - UObREWt LWtl CG:A'N I EA0I0_CJRRox..i, a EYCESS lIAL1 W CLAWS war _ Ff.GHEGxr. ._. 5 CEO RETEMIONS = WCRRENSCONFEr:SA11OY. W.: aIAIU �f7tH I-ORr ANO ENPLOYERS'Ua01Utt YJ11 I. _X ❑q.isj..n_ B ANYPR:PFETOR'PA r.VBA'OCECUNw_' I�" "C201al)CM1228 :.i;DOENi s1pe3,DDa. crric1lAG/OERCxCLUDCCI Y�N)AII 051I1:2018 OTI15,QO19�E.LEA 114. ey In tall IE.L CISr:ASF.-F.A ELIPLOYE S-1.000.U00 Illel. aeaa,`e .,Mee _ I E.L. CISCA5L-F-UCYtMIi 5LOW 000, I—i-1 OESCPIPTION Or OPERATION$ 40CA110115 r VF_%ile1.F5 LAtbdi ACORp fel, AdEiflonal R:maa,i acl,ad b, Irmen rpuca i� mnxivtl) ' The City of Same Ana. It's officers, employees, agents. and represenlalives are named as addillonal insured in regards to General Liability. Tile City will be mailed 30 days Wd!ten notice of policy cancellation. City of Santa Ana SHOULD ANY OF T14F ABOVE DESCRIBED POLICIES US CANCELLED THE EXPIRATION DATE THEREOF, N0710E WILL BE DELIVE 20 Civic Center Plaza ACCORDANCE W1TH THE POLICY PROVISIONS. Soma Ana, CA B27D1 AU IHORIIEU REP�EjPTAINE ... III ACORD 25 (2010105) The ACORD name and logo are registered marks 25A-215 EXHIBIT 2 �1�N yy ADDITIONAL INSURED ENDORSEMENT Philadelphia indemnity Insurance Comp -my Insurance Company This endorsement modifies such insurance as is offered by the provisions of Policy Number: PHPKI824618 relating to the following: 1. The City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701: it officers, employees, agents and representative are named as additional insureds ("additional insureds") with regard to liability and defense of suits arising from the operations and uses performed by or on behalf of the named insured. 2. With respect to claims arising out of the operations and uses performed by or on behalf of the named insured, such insurance as is afforded by this policy is primary and is not additional to or contributing with any other insurance carried by or for the benefit of the additional insureds. 3. This insurance applies separately to each insured against whom claim is made or suit is brought except with respect to the company's limits of liability. The inclusion of any person or organization as an insured shall not affect any right which such person or organization would have as a claimant if not so included. 4. With respect the additional insureds. this Insurance shall not be cancelled, or materially reduced In coverage or limits except after thirty (30) days written notice has been given to the City of Santa Ana, 20 Civic Center Plaza, Santa Ana, California 92701. (Completion oftho following, iocludiny countersignature, is +squired to make this endorsement effective.) Effective 09128i2019 . this endorsement form part of policy # PHPK1824618 Issued to (Name Insured) ChariLable Ventures of Orange C.:outity Countersigned by ,Mrdrfp;13uruu m M 25A-216 EXHIBIT 3 Workforce Innovation & Opportunity Act Youth Program Provider Orange County Conservation Corps 2019-2020 EXHIBIT A 25A-217 EXHIBIT 3 AGRE110*1ENT UNDER THE WO)t1fI+ORC1; LNNTO17ATION AND OPPORTUNITY ACT THIS SLBAWARD AGREEI!IB,NT, made and entered into this 1" day ofluly, 2019, by and between tho City ol'Santa Arm, a charter city and municipal corporation drily organved and existing w-lder die Cortstkutum and laws ofthe Stato ofCalifbmia ("C17IY"J and Oran a Cmnh•ConserrutionCn s; a noo- prolit corporation idendkd bytho assigned barn UniimrsalNutnbering System(DUNS) Number 835566431 ("SIMRNCIPIENT"). RECITALS: A. CITY has been designated a Local Work[bTce l)ev&prncnt Area (LtiFDA) under the Workforce Innovation and Opportunity Act of 2014, Public; T,aw I-113-128 ("&u Act'), Catalog of Federal Domcsts Assistance (CFDA) Number 17.259 and Federal Award Idcniilicatitm Number (FAIN) AA253421455A6. B. The State of CalU)mia has created the L%T)A fo administer the Act programs operalLd by the State ofCaffirnia pursuant to the Act. C. As a LNIVDA, CITY is entitled to receive federal funds to establish programs to increase the employment, retcnion and earnings ofParticipartls, arvt increase occupational skills attaiatnent by Participants, and as a result; tarpmve the quality of the worlefaee, reduce weEkrc cicpcudetx , and enhance the productivity and competitiveness oftbe nation ("said program'). D. SUBRECIPWNT is.ceperiLmed in operadug workforco development programs for at -risk youth that provide preparation Sox socondary and post -secondary educatwn, occuTat anal training, aiul emp1oy1=mt. skills 1br entry into the labor market. F. SUBRKC:IPIENT is wlllnl.- to operate said pmgrarn pmruant to the Act and Cammt alavv- WHEREFORE. 1br and ui consideration oftlx: respective axd mutual covenants and promises hereinttfter contained and mado, and subject to all the term; and conditions lterco4 tL- parties hereto do herebyagree as IblIows: T. SUBRECIPIENT'S OBLIGATIONS A. SUBRL•CIPIENT agrees to provide the lbIbwing services pursuant to said pmgrmA as tTme specifically set forth in SUBRECIPIFNT'S Program Narrative cordained in "Exhibit A", as required to he responsive to the Federal Funding Accountability and Transparency Act (FFATA) per 2 CFR §200.33 L(a)(1)(bc), and in the Perfimnance hx icators contained in ``N,xlribit B", per 2 CFR §200.331(d) and 2 CFR §200.328, both attached hereto aral by dtis ruk- cu:e incorporated herein. STIBRECIPIE.NTS failure to provzete bait services may be grourula for CITY to rcadjcst the level of payment to SUBRCCIPIEN'T otherwise provided for hurcinalter, Pagc I of 17 25A-218 EXHIBIT 3 B. SUBRECTPIENT ages nr provide benefits to individuals who participate, in the activities and servicos ILaded by this Agrwinent {'Parthipants') in accordance with the standards and rNuinernents set forth in the Act C. SUBRECIPIEVT names to perform the services set forth herein in a professional, trtnely and diligent manner. D. SLBRF.CIPIENT shall provide wages and bcnefils to Participants in accor'dax:e with the stoaklads aLxl regwremexts ofthc Act including Section 181 ofthe Act, h,'. SUBRECIPMNT shall adhere to the Labor Standards described in the Act, including Section 181 ofthe Act. F. SUBRFCIPIENT agrees to comply with the "Complaint Handling Procedures tinder the NVIOA", attached hereto as "Exhibit C" and incorporated heroin as tIKi g h fully sct :brdt in 20 CFR. 658.411. SUBRECIPIENT shall ad -visa Panics ante of their rights to Idle complaints under the Act and the procedures for resohaion of auv complaints. CITY's procedures for handling complaints alleging a vxrlaticn of the Act, regrdatiom, grants, or other agreements raider the Act shall be followed and any decision ofCTFY, the State or die federal government relating to the complaint shag be bWIng and iblbwod by SUBMCIPIEIT. STJBRFC1PIENTS who are employers shall operate a grievance system that incorporates CTTY's procedures fix resoMon of complains relating to the teats and conditions of =Vloymeril; these procedures shall be approved in writing by CITY, G. As a condition of this award of fMMial assistance Lander the Act to SUBRECIPIENT from CITY, SUBRECTMENT assures, with respect to operation of all prooaons or ncthvitics traded vwih hinds proviticd pursuant to the Act, and all aoeements or arrat4 enoxaots to carry- out such pmgroms or activities, drat it will comply fttlly with the nondiscrimination and ngrral opportunity provisions of the Act (Section 188) and am pliance wwilh Equal Eirployrnert Opponunity prnwisions in ExcerrOm Order (CO.) 11246, as anumoded by E.U. L1375 and supplemented by the requirements of 41 CFR Part 60; the Nontraditional hroploymctn for Wu rren Act of 1991; Title VI of the Civil Rights Act or 1964, as amended; section 504 ofthe Rehabilitation Act of 1973, as smonded; the Age Discrimination Act oft 975, as amended; the Americans with Disabilities Act of 1990; =1 w•idr all applicable requucmanls IrMosed by or pursuant to regulations implanicr.mg those laws, includht& but not Funned to, 29 CPR Parts 33 and 37. The United. States, the State ofCaIkI nia and CITY have the tight to seek judicial en&ncement ofa assurance. H. S'UBRECIPIEhIT agrees that m participant(s) Shall commence training prior to the approval of fund ngpursuant to Section 123 oftbe Act SUBRECIPIENT agrees to de,: &rllowing accoun ttt4 monkori ng, auditing, and review requirements: 1. SUBRECIPIL•NT agrees to maintain such records and submit such reports, data and information, on the form and containing suchinlnrmation, at such as CITY may request or rnquue regarding the per&nrmartce of SUliRECIPIENTS sertiices or actnities, costs or other data, including but not limited to, Participants' attendance, payroll records and job duty statcrueniN• Rage 2 of 17 25A-219 EXHIBIT 3 2. SLBRECIPIENT agrees to forward to the Santa Ana [STORK Center Adniniwath'e Office, Sol W. Civic Center Dr., Suite 200, Sania Ana, California 92701 completed NYorkfnrce Innovation and Opportunity Act Application ibran and angtportirg docuar;nts; a complete Workforce Innovation and OpporluETty Act Bnrollment; any subsequent updates; "VoMbtte Inaovatioa and OppornwrtyAct Youth Test Scores fom> Workforce,lnnovathn and Opportunity Act Gx< lbnn 'yon completimnkerminarbn of active mro➢merit of particoant; and the Workforce hvtovalion and Opportunity Act Folmw-Up limn within ld days tuIIowni; 30, 60, 90.180, 270, and 360 days of exit SUBRECTP)ENT agrees In girder inlormationon the State ofCaliti>min's CaUobs database systu m as instructed and requested by the Santa Ana WORK Centers dmihisb anion. 3. CITY, the State of Caflfirnria and the Unhed Stales government amnion tbeir representatives shall have access for purposes of monitoring, auditing and oxatnining of SUBRFC[PIE,NTS activities, perlimnance, books, documcrts, papers, records of SUBRECIPIEN T SUBRKIPICNTs, bookkeepers, accountants, employces anti Parfx:ipants related to this Agreement. Such approles or representatives shall also schedule on -site am koring at their discretion Mockornng activities may ahm include, but are mrt iitnited to, questioning etuployees and Pandvipanp and onLerina any prcmises or onto say site in which any ofthe =,&es or aethirks fl=lcd hereunder are conducted or in whfuli an y ofthe records OFSTIBR'ECIPILVT ate kept (2 CFR §200.330). T\ othi ig herein shalt be construed to require access to anyprh*gcd or confidential information as set forth in ledeal or state law. 4. In the event SUBRECiPTFNT does not make the above -referenced docwnents avalblo within the City of Santa Ana, C.alithrnia, SUBRECTNENT agrees to pay al necessary and reasonable expenses incurred by MY in coMusrting any audit at the location Whcrc said records aiml books ofaccotut are rmainttined. 5. All accoullng records anI evidence pertaining to all costs of SU13RECIPIENT and all docunx:ms related to this Agrounnern shall be kept availdble at the location where SUBRECIMCNT conduc:t;d the prograrm as well as in the County of Orange, for the duration of this AgreemeW anti tba=aa r fin three (3) ycan atlercornpletion of an audit. Records who :h reiate to (a) ccnnplaiuts, claims, administrative proceedings or Ikigration arisingoul oftiie perfomia=e ofthis Agreement, or (b) costs and expeoses ofihis Jkgreurcutto which CITY, the State ofCalilimria or the United States Governtx it take exception, shall he retained beyond lbe three (3) years tatlil resohrtion of disposition of such appeals, l¢isathin clannv, or exceptions. I. Withotd prejudice to any other section of this Agreement, SUBREQVIENT shalt where applicable, maintain the confidential nature of information provided to it concerning l'articiparls un accordance with the reed ireusents of foderal and state law. Notwithstmiding the foregoing, SUBRECIPIENT agrees to submt to CITY, the State of CaMrna andror the United States Government or their representatives, all records requmted for administrative purposes, including audits, exatninatiorts, monitoring and wrik-atitn ofrecords subailted by SUBRECIPIENT, costs incurred and serviocs rendered hereunder. K. SUBRF.CiPIENT agrees to conTlete a monthly Invoice form showing in detail the arrmi nt of money already expended by SUBRECTPIENT hereunder, as this is a cash rcimbmement contact. Accoturting records m uNt be supported by Sutuh source docu=ntatdon as irrwlces, bilis, staremenrs, proof o f Ya�P 3 of 17 25A-220 EXHIBIT 3 payment, such as cancelled chucks, paymment confirmations, sccouumt statements, paid bills, payroll recowN. tiatr and attendance records, and contract and subgrant award doctrmernts (2 CPR §200.101(b)(2)). SUBRECIPTENT agrees to sudnrdc 111e ahovre-stated documents to the WDB Admitvstrative Olke, 801 NV. Chic Center Dr., SuitL 200, Santa Ana, California, 92'701, by the terrh(10th) day ofthc month f allowing the nvrn1h nr which SUBRECTPTENTS services are perlbrmed. SbDuld SUBRECIPIENT liul to deliver said documents to Cff"Y withia thirty (30) days of said deadline, CiTY shall provide SUFMCIPIENT with w- itterr notice of such defciatcy. If said defa:ic-ncry is not corrmted tvitbin thirty (30) days ofnvAig such written notice, CITY shall have the optiun to deabligate S UI3REC1PILNT's funds and cancel this Agreement by gift SUBRECIPIENT ten (10) days wrRtea notice thereof SUBRECIPIENT shallcit ter return to the MY excess revenues over costs or use such excess revenues as program nn ome liar additional training activities atrthorized under the Act L. SLBRECIPIEItTagreestoexpendallfiuxisinaccorciamewithanappleableHeral, state and local laws and rc g ilalion% STJBRT:CTP)h'NT Ao agrees to provide, at SUBRECIPiENTS oven expense, siypfies and other costs of said PROO&W. M. STTBRECIPIENT shall arrange indcpendendy fn• an audit that irichtdes WIOA fiaals received fimn CITY, is accordance suh de Act 2 CFR 200.500. SUBREMPTENT shall submit one original of each required audit report to MY within ilrrcLy (30) days after the date received by SUB.RECIPIENT. Should SU13RECIPIENT fail to comply with these requirements, CITY may, at its optioM withhold payment of fiords, disallow hinds, or suspend additional grunt fiutds• N. SUBRECIPIENT shall not expend funds pursuant to this Agrectncnl to provide services to arty+ participant ordure cost~ ofirdining are paid for by am other person or entity. 0. SUBRECTPTEN'I' shall eornply wilh the provisions of Uniform Guidance 2 CF'lt Part 200 of the U.S. (Alice of Management and Budget (ONIB) and all otlu7 applicable Ednul statutes and executive Orden and tlmeir implementing regtilaiiotts, including regulations at 29 C.FR Pad 97. P. SUBRECIPIENT shall cornp y with the requirements of federal rcgtdations futmd at 29 OFX. Part 93, which provide that no appropriated fun ds Tray be expended by the recipient of ibrlerah contract, grand, loan or cooperative agreement Io pay any person for influencing or attempting to in0ucnee an officer or employee of am agency, member of Crnrgress or an officer or employee of a member ofCongess nr connection wi h awarding of any Federal contract, the makina of any Ucral grantor loan, entering into any cooperative agreement and the extension, rerjewaG as nidracra or modification of any Federal contract, grant' loan or cooperative agreement SUBRECIPaNT shall sign a CcrtificaturnRegardinglcrbbying to that efect in a frnn as set forth in "Forlihit D," attached hereto and by (his reliu'erxe incorporated berek SUBRECIPIENT shall submit said signed Cerfifleation to CITY prior to perfrnning any of its obligations under this Agreermnt and prior to any obligation arishig on the part of CffY to pay any sun n to SIJ13RKIPIENT under the terms and conditions orthts Agreement. Q. SUBRECIPIENT agrees to provide a drat; -free work place and to execute a DW Free Workplace Certification as set lixth in 'Exhibit P" attached hereto and incorporated herein by this m1bronce. Page 4 of 17 25A-221 EXHIBIT 3 R. S UBRFCIPILNT, ii acconiarr;e with the Child SupportCompliance Act, recognizes and acknowledges the importance of ebild and Eunily support obfgations and shall lidly comply wfih allstate and federal laws relating to child and f rnly support enfotcernent, including, but not lin led to: disclosure of jabot irtbn and compliaame with eamit� assigunent orders, as provided in Chapter 8 (wrarrercing with Section 5200) of Part 5 ol'Divisiem 9 of the state family Code; and, to dx; best of its knowledge is 9* comptyuig with the earnings assiguttent orders of all crrpktyees and is providing the mantes of at new employees to the N ew Employee Registry maivained by the Culiftrmia Ftmpl-) memt Development Dep.mmuni (F.DV). S. SUBRECTPTENT agrees to comply with at applicable: provisiom of die Act, and all applicable federal regulations, utolud*. but not limited to; the Code of Federal Regulations, Subtitle A--• Offwe of Management and Budget Guidance tier (rune ami Agreements, as well as all applicable state and looalregulations. T. SIJBRECTPTEN'I' agrees to mmin in compliance with flee Certification Regarding Debarmuml {"Exhibit F ), as required by the regulations itxplemcildw Executive Order 12549, Debarment. and Swpemifrn, (2 CPR Part 180). U. SUHRECMENT agrees to provide priority of services for veterans and e4ble spouses pursuant to 20 CPR Part 1010, and the regulations implementing priority of service for veterans and eligible spouses in Deparhrtmt of Labor job tntining programs under the Jobs 6Dr Veterans Act published at 73 Fed.Reg. 79132 onDeccmbcr 19, 2008. V. SLBRECIPMN—T acknowledges that the official name for the statewide system of providing employment and trainuig tluceugh the W10A partnersttips and various other local pmgrams is "America's Job Center'. To achieve the goals ofthis grant, it is important that the pub& has a grrk:k and easy method to ldetdifr tluit 41e projects or programs they are taking part in are part of die ".America's Job Center". SLBRECIPTENT agrees tt place the America's Job CenWr keno, ih accordance wilh the State of California guidelktes fur such use, on all public materials, soch as statements; press releases, brochures, adverdsonivnls, reports and other documents describing prgje= or programs funded in whole or impartwy 11 4ViOA finds. When the America's Job Center lugs is used, SUBRFCiPTh:NT may accompany it wilt the following statement. "the (Program vane) is a prom parmer of the America's Job Center network". SUBRF.C(RCHNT shall not use the Amcd ca's Job Center loen in any rmnner that would imph that the Stare of Caffmmia endorses a conmraxcialpruduct, service or activity. IL CITVS OBLIGATIONS A. On April 24, 2019, the CITY was swanied a Department of Labor Workforce Tnnovati n and. Opportunity Act youth grant of $785,103.00 for fiscal year 2019-2020, C'.iTY agrees to pay to SUBRE.CIPII;.NT when. if and to the oxient federal finds are received under the provisions of the Act a sum not to exceed S115,000.00 for SUBRECIPMN rS perfonmuce in accordance with the Budget attached hereto as "Exhibit G" and incorporated herein by reference, during the period of this Agtrcimm, Saki stun shall be paid a11cr CITY receives ino{t:es submitted by S1 BRLCIPIENT as provided herenhahove, 1°age 5 of 17 25A-222 EXHIBIT 3 B. Pursuant to 2 CFR §200331(a)(4), the Indirect Cost Rate for the SLBRECIPIEN T's avrard shall be an approved fcdt-rally recog ind 'uaiircet cost rate negotiated between the SUBRECTI'I NT and the Federal government; or, it"'() such rate exists, Other a rate negotiated between the CITY and the SUBRECIPISIv T, or a de rua» nrir, uidirmt cost rate as defined in 2 CPR §200.414(b) I rxiircct (FRA) costs. C. SUBRECIPTENT has the ability to adjust lino item anxnails in the budget with the approval of the Executiw Director, so long as the total Budget amount dogs not itr,:rease. D. CITY agrees to provide for on -site monitoring renews of said program operation at least annually. In addition, monthly desk -top reviews ol'pertinent information will be conditated. E. CITY has the rl& to do-obligftte the fiuxls herctuuier, and take such banding back Rom SU 311FZIPILNT, due to any of the tbllotvnogreasons: (a) lack ofperrunntmce by SUBRECTPJ;'NT; (b) lack of fiscalaccotntabik,ofSUBRECIPTENT, or decrease unavailable $uxia-C. IIL TERM Or, AGREE14IENT A. This Agr ement shall cormrxmce on_July l 2019; and all duties arising under this Agreenent slmll have been perlormrxl by June 30, 2020, The 'Perm ofthis Agreen"d maybe connoted bya writing executed by the City Manager and the City Attorney. SUBRECIPIENT acknowledges and agrees that it must provide follow-up services for one (1) year after the Perm, whetter funded or oat. B. SUBRECTI?1ENT agrees to comply with tho cktsenut procedures dota&d in 2 CFR §200.343, iucMingtho Ulowing: 1. SUBRECIPTEftiT natst subtffi, nn later than ninety (90) calendar days after the end date of the .period of perlbrmanc:e, all fir aucial, perlbrmance, and other reports as required by tre terms and conditions ofthe Federalawani; 2. Unless the CITY aulhorla-s an extension, SUBRECTPTF.NTintstliquidate all obligations incurred under the Federal attrord not letter Ulan ninety (90) cAndar days after the end date ofthe period ofperforinawo as specified in the tents and conditions ofthe Federal award; 3. SUBRECIPIEfvTtrntstpromptly reliatdany balances oftunbleAtedcash that the CITY paid in ads^uric or paid aril that i, not authorized to be retained by S LBRECIPIEhTT for use in otherprojccts (See OM13 Circular A-129 and 2 CFR §200.345). 4. SUBRECIPaNT Hurst account for arty real and personal property acquired with Federal funds or received ftum the Federal govenunent iaaccordance with 2 CFR §§200.310-200.a" 16 and 200.129; and, 5. The CITY should complete all closecnd actions for the Pcdcral award no later than one year after receipt and acceptance ofall required final reports. Page 6 of 17 25A-223 EXHIBIT 3 M I DEPENDENT CONTRACTOR Coinultant shall. during the entire term oftlis Agc mmi, be coustrued to be uniadependoil contractor and not anemployce of the City. This Agreement is not intended nor shallit be ccoustrucl in create an employer-etttployee rclatinnship a joint voatrae relationship, or to allow the City to exercise discretion or control over the professional manner in whEb Cousultartt perfartns the set-Oces which are the subject matter of this Agn=riu; however, the services to he protadcd by C:onsttltant shall be provided in a manlier consistmit with d applicably standards and regulations govcnritg such sen4ccs. Consultant shall pay all salaries and wa,ocs, catpksyei's social security taxes, one iploprtent nsuramo and similar taxes relating to employees and slrtIlbe responsihle for all applicable witiihokiing Axes. V. AVORIOM'S COMPEN SATION AND EitIPLOYER-S RIGIITS A. SUBRECIPTENI' shall use appropriate liaxis received tom CITY to provide worker8 conPensntioutoallthosehiredbySUBRTCTPIENTuriderthisAgreement. B. SUBRECTPIENT shall have the iWit to hire, dismiss, or promote its ompl vees or contract personnel hind under this Agreement so long as its biting or dismissal poly or standard does not Violato Title VIT of the Civil Rights Act of 1964, Pair Labor Standards Act of 1938, or any other applicable low, and SUBREC1PIENT rmintains ksolfas an Equal Opportunity employer. VT, APPLICABLE GUIDUINES A. The putntles hereto agroe that S1JHREC2MgT shall comply wilt all applicable federal aad ante laws and regulations, uichrctitg, but tart lk ted to the Perihmnance lti&ators (Exhibit B) and generalprolnum requiremonts descnlied in Sectioru 2 and 116 of the Act, and applicable regulations, and the U.S, Depatuttent of Labor grddeline5 and mgedations, including antendtnents or rovisions viadc doming the tcmr, of this Agreemmrt. Said applicable lows are bereby ix:orltorated by rokrence and made part of this Agrmnrenl as though fully set Ibtth herein. B. STBRECIPIENT also asstucs and certifies that: I. SUBRECIPIENT acknowledges and confimts that the U.S. Deparfatcnt of Tabor has established sec (6) perfemr moe indicators for youth (a) Percent of Participants who are in educationlraining activities, or in unsubsidimd employutent dtrrbg the 2: 1 qututor alter exit; (b) Pement of Participants who are Tn cducati )Ma tigg, or at uareubsidized cnVk)yntetrt during the 4i° quarter alter exit. (c) the rtt;:dian earnhigs ofParlicipants in unsubsidired employment during the 2°d quarter after a dt; (d) Pement of Partcipants who obtain recognized postsecondary crcdcntitiI or, secondary dgtbma during panitation or svihir i year alter exi:; (e) Percent of Partn:goants who, during the program, are in education or training that leads to a recognized postsecondary credential or ctiiploy ne t1 and who are achieving rucasutable skill gaits; and, (f) efkctivo in serving employers. SU$RECIPIENT agrees to itytlemeot ad shall meet arty additional PaSu 7 of 17 25A-224 EXHIBIT 3 performance indkatots that may be subsequently regLdred by the Worlclbicc Immvatkm and OpportunilvAet or by any other Fed=L State, and local law. 2, SUBRECIPIENT shall comply with Title VIi of Ute Civil Rigltts Act of 1964 (P.L. 63-354) and in t=oida c: with Title 'V'Ii of the Act, requiring that no person shall, on thc: U rnaads of race, cokrr, religion, sex, ago, handicap or national origin be exckded from participation in, be denied the benefls of or be oftmiso subjected to discrimination umler this Agreement 3. SUBRECIPIENT shall comply with any and Lill federal laws limiting the political activity of employees hiLcd under this .Agreement. 4. SITB'REC'.IPILrNT shall comply with the requircateas that no progrma Lander the Act shall involve political activities. 5. RECORD INSPECTION. SUBRECIPTFNI: shall provide the U.S. Dcparannein of Labor and the Controller General, by and through any authorized representative, as well as the NUB Adnrinisuatim Office, access to and the right to examine all records, books, papers or docurnents relating to Uw accounting and use of fiords under this AgLeeLnent for a three-year period from and after the ellbative date of this Agrocm:m 6. No person with responsbilities iu the operation of any programund cr the Act shall discriminate with respect to any program putkc: )ant or any application lbrpartiui athn in such program because ofrace, croed, mlor, national orig L sex, political of Unflon or beliefs. 7. SUBREC:'IPIENTshallmaintain appropriaLexomdurdsfor bealthand safetyin work and training sitnaations. 8. SUBRECIPiENT shrill. comply with general provisions, MNLIndrA S, anti execute the AssLnances and Cortiticalions attached hereto as 'Exhibit fi" and incorporated herein. 9. EQUAI. OPPORTUNITY. .Any literature distributed by SUR 1.ECIP1LNT fer the purpose of apprising businesses, Participants, or the general public of its pugarm under this Agreemena shall state ilat its programs are supported by the C hi'ofSanta Ana and the Santa Ana VVorklnme hnestmcnt Board; and shall state that Vic program is an "equal opportunity emptoyerlprog anr' and that "auxiliary aids and services are available upon request to hdividuals vLiUn disabilities." 10. Based on the population cligtblL to b e served, or likely to be directly affected by the WIOA program or activity, ilne services or infomaation uxny need to be provided in a language other than English in order to allow sta;li population to be eflectiveh• informed about or able to participate in the pnggram or activity. Pursuant to 29 CPR 37.35, SLBRECiPIENT must take. reasonable steps to provide seni,es and information in appropriate languages alter considering the scope of due ptogramor activity, and tl�c size and concc]tration ofthe population that needs services or information in a Fdrig Lage other than English. Page g of 17 25A-225 EXHIBIT 3 11, SUBRECIPI= certifies that allproperty, finishedoruntihsheddocwnents, data, stWW and reports prepared or purchased under this Agreement, w71h be disposed Orin accordance with the direction of the CITY. In addition, any tools andlor equipment itnrishcd to the SUBRECIPIENT by the COY and;'or purchased by die SUBRECTPiFN1' wah futxis pursuant to this Agrocn,ent, will he limited to use within the activates outl and in this agreement and will renram die property of the Tlnited Statas Government and.. -"or CITY. Upon termination of this Agreement, SUBRECTPTENT will iunnediately return such tools andlor equipment to the MY or dispose of them in accordance with the direction of the CITY. 12. SUBRECTPTFNI' certifies that this Agreement does not pi-mide fibr the adrancernortt or aid to any religious sect, church or creed, or sectarian purpose, nor does it help to support or sustain any school, college, uni ,ersay, ilospilnl or odder nrtitution controlled by auy religious creed, ehiach, or sectarian de000nination_ as specified by Attt-k XW, Section 5, of the Constitution of the State ot'Califomia, regarding separation of church and state. 13. PATENT, COPYRIGHTS AND RIGHTS N :DATA. Tlx: SUBRLCIPIENT will disclose to the CITY any invention, written product, or couyntter program developed, or data assembled, as a result ofperformance of work tauter this Agreenent, within seventy-fiaur (74) days of rwcntoq devekrpme t or assembly. The CITY, State ofCalifonria, and U.S, Department ofLabor m9have the right to paten any irarntion and copyright any vtrihen product or computer program or data generated by SL-BRECTPTENT. Upon written regwst, SUBRECTPI17iT will transt8r all pertinent ingn— rttion, specific:at ons and right, title and interest to the designated agency, 14. INVENTIONS, PATENTS AND COPYRIGHTS. A. Reporting procedure, if any project produces patcnuNo items, patent rights, processes, or iuvmtbm H the course of work Linder a U.S. Department of Labor (DOL) grant or agreenient, the SUBRLCIP]ENT shall report the fitct promptly and fully, to the CITi'. The CTTY shall report the fact to the Grant Oacr, at the DOL. Unless there is a prior aerccnxnn between the CITY and the DOL and its representative on these natters, the DOL shall determine vvbeether uo seek protection on the invention or discovery. The DOT: and ib represenrati,o shall deiennine ]tow the rightsh the invention or discovery, nu hufnrg rights under any patent issued thereon, will be allocated and administered in order to protect the public interest consistent with the "Govcrrm-mural Patent Policy" (President's Memorandtun for Heads of Executive Depararteas and Apaeies, August 23, 1971, and Statertient of Goverarned Patent policy as printed in 36 PR 16889). B. Copyright Policy. 1. Unless otherwise provided in the terms of the gfiant or agreement, when copyright -able material is developed h the course of or under a DOL Crrmt or agreerent, the author and the CITY wldc:h devaloped the work is free to copyrighrt material or to permit others to do so. The SUBRECIPIENT and the WorMbroe Development Board (1VDB) s&•tll have a royalty -free, nonexclusive and irrevocable iuerse to reproduce, publish, use and to authorim odors to use all copyrighted material 2. The DOL reserves a royalty -free, macxclusive, and ka icable license to reproduce, publish or othc utise use, and to autluvbe others to use, for Federal Goverment proposes: (a) The copyright Page 9 o=17 25A-226 EXHIBIT 3 in any work devok)ped under any gram; sub-gratrt, or contract order a grant or subgrant; (b) kiy right of copyright to which a 0antee, subgrantee or a SUBRECIPIL• -T purchases ownership with grant support; and, (e) SUBRECIPiENT shrill comply wuh due requirements of29 CFR Part 97.34, C. Rights to l)nta. '.fhe DOL and the CiTY shall have u flira ted riols, to any data first procured or defa-ercd under this Agreement. 15. CLEAN AiR i 01—AN WATER ACT, if the grant bcrtrraxder exceeds $100,000: Sl.-BREC1PlENT mist comply with Seation 306 of the Clean Air Act [(42 USC 1875(h)]; Sectim 509 of the Clean Water Act (33 USC 1368); Exectaive Order 11738 wai EmurnmtentelProteclion Agency (" 1:PA") regulations (40 QiR Part 35) as any may now exist or lie hereafter antencled. LSnler these Jaws and r aulations, the SL?HIIECIPIE T assures that: (a) ;No fnoility w bo utilized in the perfomietuse of the proposed grant has been listed on the EPA List ofVRilating Facilities; (b) It will notify CITY prior to award ofthe receipt ofany coninwnicutiou from the Director, Ofln;e of Federal Activities, U.S. EPA, itxlicatittg that a facility to be milized Bar die grant is tattler considerathn to be listed on the EPA fist of'VirolavngFacilRies; aril. (c) It will notify the CITY arxi the EPA about any known viniation of the above laws and regelaticons. 16. SUBRECIPiEi T agrees to adhere to the following STANDARDS OF CONDUCT: a. Cieneml Assurance. Every reasonable course of action will betaken by SUBREVIPMT in order to maintain the integrity of this expenditure of publl> lintds and to avoid lkvoritinn. This Agmetta=1 will be administered in an irrt£rartutl iranncr, liec frnm errors to gaol personal, flnaucial, political gum. Si:31tWIPIENT, $s officers and employees, nradrrrirristering this Agrocm nt, will avoid situations whih ga'e rise to a suggestion that any decision was itilu -L ed by prejudice, bias, special interest or desire fur personal gain b. En&rvrrxm of Former Slate or CITY Dmlovees. SUBRHCIPIENT will crnwe that any oPns u>nvloyees who were formerly =Vlryed by the Statc of Calif,mia or CITY, is a poskitm that could have enabled such individuals to in pacipoliey regarding or iatplemerdation ofprograttts covered by this Agrtrcnulnt will nor he assigned to any part or phase ofths actnnies conductedpursuant to this Agreement for a period of mt less than two (2) years following the terminaton ofmch employment. C. Condueft Business Involvira Relatives. No relative by blond, adoption or marriage of any executive or employee of SUBRECIPIENT will receive favorable trealmert when considered for erarillinent in programs proided by, or employment with, SUBRECIP1EN7. d. Conducting Business Involyfna Close Persorml Friends and Associates. Executne4 and employees of SUBRECiPMNT vrilt be parriularly aware of the vn}ing degrees of imbome that can be exerted by Pagc IDof 17 25A-227 EXHIBIT 3 personal fh=ls and associates and, ar administering this Agreemert, will exercise due diligence to avoid situations whU giNr rifle to an asscrtienr that favorable treatment is being granted to iHen da and associates. Wheat R is in the public interest for SUBREC111ENT to cutxlra:t business with a the d, or associate ol'an cxcenrtive. or employee of SEBRECTTEVY, an elected oil dial in the area or a voting or nou-voting member of 0te V,rorkforce Itmeshruont Board (W B.), a pcmxinent record ofthe ft=action will be retained. c. Avoidance of Conflict of Economic Taterest. No oxecutive or empinycc of SLBRECIYIENT elected ollic:i tl ni the area, or voting or ram-votia- member of a NyDH, wd solicit or accept money or anv othor consideration from a third perion, for the porlinitHnce of an act rcinnbtrsed in whole or pari by SUBRECTIMINT or CITY. Srgrpites, materials, equgnnent or services purnlatsed wvith Abn'eemcnt fircafs will be used sold, for pcuposes asserted or allowed tinder this Agreement. No voting member of the W'l7B will cast a vote on the prosisiou of services or vote on any matter which would provide direct lurancial benefit to that member or any business or organinition which the morriber direct, represents. f, Satan• and Bomrs Lnnitutions. M Subrecipients of WIOA program fluids are required to comply with federal requirenents regarding the Eultations on salary and bonus payrneuM in accordance with public Law 109-149, Section7013, V. HOLD 1URMLESS A. SUBRECIPIENT shall indeffr* and save harrnkss C1TY. its officers; agents and employces, li'otn drat against any and alddamages to property or irJuries to or death of any person or persons, including property and eruployces or agerrns of CITY, and shall defeard, irx[etn* and save lwnnless CITY, its oliicets, agents aril employees, from anyand allclanns, derrrmtds, sub, actions or proceedings ofatykftrcl or nature, including, but not by way ol'limitatbn, workers' co rrlrensation claims, resulting from or arising out of the negligent acts, errors or omission of SUBRE•CIPIENT, its employees or subcontrrchns, B. SUBRECTPlhNT shall indwmrify and sate harmless CTTY, its oBicers, agents and employees, from an d against any and al damages to property or nrjurs:s to or death ofany poison or persons, including property and engrloyees or agents ofCT1Y, and shalldolimd, indemnifir and savo harmless CITY, its olis;crs, agents and enrgrloyees. from %xl against any and aIl chin,, demands, suits, actions or proceedings therefore, resulting firm or arising out orthe intentional or martian acts of S UBR12CIPIENT, its employous or subcontractors. N.M. I)0 SCRANCY 1. Commercial CreneralLiabjH % SLIBRECIPIENT agrees to obtain and keep in force duff the teen of this Agreement a policy of coml)whensne commercial general Gabil@i insurance inning the state of California, C=, and S UBRECIPEENT against arry liability Rrr accident, iujrry or death arising oil of or in consequence of this Agreement. Such insurance shall be in an arroutu not less Qnan Orte Million Dollars (SI,000,000,00) fox anvitptryto or death ofanypersonor persons in any single accident or occurrence, with $2,000,000 in the aggregate coverage, Said policy of comprehensive general liability insurance shall be endorsed to provide to CITY and to the State ofCaliBanis, Employmcnt Development Department at least Page 17 of IT 25A-228 EXHIBIT 3 thirty (30) daya written notice prior to cancellation; nanx; CiTY, its officers, agents, employees, and vrolutrtccrs, and the State of Calfornia, its niftcers, empbyces, and vohulleers as Additional insured; and slate that such coverage is prurdtry to any other coverage or sell=inswance of the State ofCalifi>mia and CITY (in substantially the form as Exhibit• l , AddUonal instt'txl Eixi(in ement, attached hm-it)), 6overnnxntal entiiies nary Hub aitate a cettiticatc of Nelf-invtirame. 2. Automobile Ublay Coverage. SUBRECIPIENT al,all also obtain and maintain, during the ellCctivu period of this Agreenacal, broad fonn automobile liability coverage with at least S1,000.UUU ]'silt unk;ss roduced by CITY, which applies to both owned-feased and non -owned actomobiles used by SUBRECTPRI;NT employees nr. Participants in perfomranc•,e oftbis Agrccne;nt, or, in the event that CiTY will not utilize such owned/leased autortxtbilcs but intends to require enipkoyees, Participants or other agents to utilse dicir owv automobiles in the petltmrmnce of this Ag eenhent, SURFECIPIENT shall secum and maintain on file fmnu all such cnpkoyees, Patticipaots, or agents as self-certifiration of aurnTaobik insiranCti coverage. Cmvermnental enliCas nay suhstkft a ccrlifcale ofself-insurance. 3. Workers' Compensation Il' SLBRECIPIENT is an "employer", as set forth nr California Labor Code Section 3300 et seq.. or utilizes Participants as `bmployees;' as set ford, in California Labor Code Section 3350 et seq., SUBRECIP]ENT shall obtain and keep in force during the term of this Agreement full Workers' Compensation insuntnce coverage for itt udLi suffered by Parlic:ipants. Said ins 11%n0c POLY shall guararteQ CITY at least thirty (30) days ,izitten notice of cancellation or nnodification SUBRECIPMNT shalt carry medical and accident insurance for those Participants not quaff*-ing m "employees" lbr Worker's Cortglensation Coverage, pursuant to California Labor Code Section 3350. et seq. 4, ticuimncnt: Coverage. SUBREC IPIENT shag purcimso a policy or policies of insurance covering kiss or dattlagc to any and. all Egnipmomi provided to or pucebased by Sj)BREC:IPIE_VT in accordance with this Agroomwit. Said insurance slxill he ur the amount of the Bill replacement value thereof, prnvidnrg protection against the classification of 1fre, extr ilded coverage, vandalism, malicious mischief theft, and special extended perms. Governmental entities inlaysubstitute a ecrtAIL-ito ol'self-insurance. 5. Youth Proteotion. To maintaia a safe cnviron1nen4 fimded youth prooidem that solrvo youth tinder the age of lie will need to provide a Youth Protmticm Policy and proof of Sexual Abuse & Ylok;station insurance coverage of at least $2,0UU,000. Yount providers will be hail responsible Ibr Conitd;ti❑g a background clearance (live -scan) for staff that have direct interaction with yinch:'mticipama that are under the age of 19. G. Proof ofInsuntnce. Certilicales and endorsements roust be submitted and approved by CiTY prior to any work railer ibis Agrccment. SUARECIPIENT understands that CITY will rdake no payments under this AFeenient until the required certificates and endorsements have been approved by CITY. Page 12 or 25A-229 EXHIBIT 3 IY. CORPORATE STATUS All corporate SC:HR�IP1ENTs shall be in good standinu& witbout suspension by the Calili ntia Secretary of State, Frunchse Tax Board or internal Reyerme Service. Any change in corporate status or suspension shall be reportednntiedudely to C.riY. X. ASSIGNABILITY None of the duties of or work to be performed by, S U13RECIPIENT amdcT this Agreement shah be subcontracted or assigtud to any agency, consultant_ or personwithout the prior written consent of CITY. S UBRL•CIPIENT 117Lu,t subunit all aulrcontracts and oUtcr agructn nis tlUIL relate to this Agreement to CITY. SUBRL•CIPIENT acknowledges and agrees that it mart frllow procurement regulations fx Si]BRECIPTENTs (2 CFR §200.317). No subcontract or assignment shall terminate or akv the legal obligation+ of SCk3ItEC1P1ENT pursuant to this Agreement. Xr. LAWS GOVERNING ITUS AGREEMENT In its perlurmance under• this Agreement, SUBRECIPIIENT sban rally comply with the requirerrterts of thr. lblhwiiq , whether or not otherwise referred to is t}tis Agreement: 1. The Act and all applicable federal statutes, regulations, polcies, procedures and duueth03, includnrg but not limited to, 2 C FR 200 and 20 CFR. Pai1rr 651 and 654 2. All applicable State statutes, regulations, pokies, procedures and dieetives; 3. All applicable CITY policies, praeedta+es and dirmthrs; 4. All applicable local ordaaan:es ami requirements, iucWine use pLrr» is and huensbay; 5. Court ordem, applicable to its operation; and, 6. The temts and conditions of this Agreemont. if any of the foreping is enacted, anre ded, or revised, SUBRECIPIEA T w91 comply ailh such or will notify CiTY after enactment or modification that it cannot ao comply. CITY may theroupon tenrinate this Agreement, ifneccssaty. X11. EXCLUSINT6Y AND ANIENDMENT OF AGREEMENT ThisAgreement supersedes arty anal all oUier agreements, either oral or in writing between the parties. hereto t4itlt respect to the employment of SIIBRECIPTENT by CITY, and contains all the covenants Page 13 of Ve 25A-230 EXHIBIT 3 and agreecetrts between the parties with respect to such cinploymcrr. Each party to this Agreernerrr acknowledges that no roprowntations, inducements, promises or agreenx,nis, ormlly or olk ywise, have been made by any party, or Monc acting on bobaYof any party, which are not embodkA herein, and that rrn other agrccmcut or arnondmonl hereto shall be ellbctiw wiles executed in writing and signed by both CTIN mod SUBRECIPIENT. MI. FRAL-D SU13REC.TPTENT shall aranediately mpori to my all instances and facts co t;emiug possible fraud, abuse or criminal activity relating to expenditure or receipt offiln is under this Agreement. XIS'. CONTINGENCYOR FUNDS SUBRECIPTENT acknowledg s that approval of and funtdfrg far this Agreement is continggrit upon State approval, and fords received or obligated from the State ofCalifbrmia to CITY. If such approval of fiords is not forthcoming, or is otherwise limited, CITY shall immediately notify SUBRECIPIENT. Within twenty (20) days of receipt of such notioe, SUBRECIPIENT shall modify or cease operations as directed by CITY and negotiate necessary modification to thus Agreement and./or reimbursement of costs incurred hereunder. XV. TERMINATION A. 111is Agreement may be lenninaled by either party at its sole discretion, tyran fiv (all) days wriiten notice it) the ocher party. Notice shall be deemed send on the date of nrriling� "However, SUBRECTPTENT may rant temdnate this Agreeneent iftuidue hardship will resukto arTparticipant. K In the event SUBRECIPIENT def rahs by failing to fiM al or any of its obli atfons hereunder; CITY may declare a default and termination of this grcn l by writiennotice to SUBRECIPIENT, wbi:h defau h and termination shall be cffDctite on a date stated is tIu. notice whu;h is to be ten less iban k n (10) days after certified mahig or personal senicc of such notice, ratl ss such dcJfuh is cured bclbre Ilre ellective date If temnfinated for cause. CITY shall he relieved of kuther liabilkyor responsi Tdy under this Ageemeni, or as a result of the fennimtim thereof including the paynent ofmowy, exeept fret paynetit for approved expenses itwurred f>r services satisfactorily and tinnely perFrmaed prior to the mailing or st nic:e ofthe entice oftenninaticm, and except ftreimbuasement of anypaymertts made fbr services not subsequently performed in a timely and satisfactory manner, and (2) costs incurred by CITY in obtaining substitute performance. X4T. DISPLTES Except as otherwise pmtided in this Agreemen; any dinputc concerning any question arising tauter this Agreement shill be decided by CITY. Tn such a case Cfl Y shall reduce its decision to writing and Page 14 ur 17 25A-231 EXHIBIT 3 inail or otherwise fluxrish a copy thereof to SUBRECIPIENT. The decision of the City shall be final and corlohrsiw unless wiihirt thirty (30) cnkndar days from the nutiling or delKrery of such copy, CTTY reecives 5om SUBRECIPIENT written request to appeal said decision, Procedures governing the appeal sluill be prescribed by CITY arui:ior the State of Calilbtrtitt in accordance with the Act and all corresponding regulations and ONM ciouodars. I?ead ng final dispoaili n of the appeal, SUBRECIPIENT shall act ui accordance with CITti's decision unless the dispute involves a change order. Xv,11. BRFACII- SANCTIONS If though any cause, SUBRECIPIENT a-kAjtes amp of tltc terms aunt conditions of this Agreetncnt, and/or prior agreemerAs whereby g vit l'wxls were received by SUBRECIPIENT pursuant to this Agrcemag, or if SUBRHCIPIF.N'T rcporh inaccurately or if any Audit Report makes disallowam>es, SLBRECIPIENT shall piomptly rntucdy ki acts or omissions and-lor repay CITY all armurms due C= as a rosult of SUBRECIPIF.NTs violation. For arty such f fflures or vaolatiom, CTTY shall also havo the right at its sole discretion to either: (L) discontinue pro,$ m support until such tone as SC-BRECIPI1ENT HEW its obligttitma or remedies all violations of this Agreeruent or prior agreements; alxiror (2) collect euthwrtdka atrunmts as determirrcd by CITY due MY by offsetting or debiting imn current claims or irnvioes, if after thirty (30) days` written notice SUBUCIPIENT has ihlkxl to repay same or a repayment schedule has not been [lade. and/or (3) tenmiriate this Agreement by giving written notice to SUBRECIPIENT of such terrminationin accordance the rwtim provision in Paragraph WIT herein below. MIT. NOTICES All notices, reports arch correspondence between the parties hereto respecting this tlgtocment shall be in wrilnig arxi deposited in the United States Mal postage prepaid, addressed as follows: CITY: City ol'Santa Ana Manager, u'DB Admrtristradve 011r;e P.O. Box 1988 (M-76) Santa Ana, CA 92702 CLERIC: Clerk ofthe CilyCouncil City of Santa Ana 20 Cht Center Plaza (--M-30) P.O. Box 1988 Satta Anq CA 92702-1988 Telefacsirule (714) 647-6956 Pan 15 of 17 25A-232 EXHIBIT 3 SUBRECLPiEhfT. Orange County Conservation Corps 1853 N. Raymond Ave., AnahchA CA 92801 Phone: (714) 956-6222 Fax (7L4) 888-0059 Xrx. AIMCER This Agreement. together with the atiaclm=As hereto, expresses the total urulerstatxtia; of the parties. There are no oral underslatatingS of &t parties or temts and cor ditionr other than as stated herein XX. VALIDITY The m-WWhy in whole or in part of any pn>vis-ion ofthis A_weemetrl shall not wid or af%ct the vyaWity of any other provision of this Agreeatumt XXi. MISCELLANEOUS PROVISIONS a. Each unleraigmd represents and wartum's that its signatures hcreinbelow has the power, ant1mrity and right to bind their respectbz parties to each of the terms of this Agree==, and shall Wemmn- CITY full;•, including reasonable cold and attorney's fees, fir any injuries or damages to CITY h fire event that sticb atdhority or power is not, in fact, held by the slawtoryor is withdrawn. b. All Exlubirs referenced herein and attachod hcrclo shall be itiumporated as if!idly set .ibrlh in the body ofthis Agreement. (Signatures nnfollowingpage) Pagc 16 of 17 25A-233 EXHIBIT 3 IN \4'N-NE•SS WHEREOF, the palsies hereto have executed this Agreement the date and.yvar first ahove- wriaen. A'I-I'GST: Norms, Mitre Acting Clcrk orthc Council APPROVED AS TO FORM: Soika R. Carvalho City Attorney By: lit C7. (1d�L' Assistant City .Attorney RECOMMENDED FOR APPROVAL: Steven A. Mendoza Executi a Director Community Development Agency "CITYY" By: Kristine Ridge City Manager "S UBRECI PI ENT" 4;�aBY: 1 J Nance: K. Hu 11 O. Munk Title: Exec` roe Director Tax 11) 9: 33-0563781 'Pale 17 of 17 25A-234 EXHIBIT 3 1. Experience/Qualilieatiuns (1 page max) Located in Anaheim, Califomia, the Orange County Conservation Corps (OCCC) was founded in 1993 as a part of the Analicim anti -gang task force, and serves at -risk youth ages 18-25 years of d throughout Orange County, California. OCCC is a 501 (c) (3) and currently has a team of 11 board members, and 30 full time staff members. Many of OCCC staff are graduates of our program, and continued to give back through leadership and mentor roles. The OCCC mission is: " 20 .serve young, ai-risk adults through employment, training and educational programs that build self-srrf clenq and heneflt the community through ennscri-ation thriven projects. " OCCC headquarters is open'7-5pm Monday through Thursdayand 8-12pm Friday and located off Raymond and Orangethorpe at: 1853 North Raymond Ave., Anaheim CA 92801, with several major public. transportation access points, public parking, and bike locks. OCCC also oilers Corpsmemhtr pick-up points throughout Santa Ana, Anaheim, Buena Park and surrounding areas as needed. Facilities decor highliglrt youth success and youth, entering facilities are greeied by Corpsnicmbcrs in profcasional training positions, within a stato-of-the-art conservation building. Operational facilities and educational programs are located less than I mile away at 1549 Fast Walnut Ave., Fullerton CA 92831, in collaborution with the Orange County Department of Education, College and Career Preparatory Academy (CCPA). CCPA offers high school diploma programs, STF.Vt training coursework, and education services, with 5 full time staff members on site. CCPA school bourn are: Monday through Friday liven 9-6pm. OCCC actively administers the Santa Ana WIOA Youth Programs contract. For the past 13 years OCCC has met and/or exceeded all contract measures, said actively meets all current contract obligations 15vm 2017-18 and follow-up services from 2016-17 Youth. OCCC staff continues to deliver services to a majority of out of school youth througli WIOA contracts year over year, in a long-standing record of service excellence and contract tnanagemenl. Further, OCCC provided youth employment services through the Orange County Workforce De4elopmerrl Board for 6 years, serving over 700 youth, and meeting and/or exceeding full contract expectations. OCCC currently provides contract services for the Orange County Development Board W1OA National Dislocated Worker Grant, WiA National Emergency Clranis (NRCr), serving 62 youth with employment and skills training. OCCC operates an annual budget of$4,.5'11,204 with major funding provided from the State of Calilornia, .Araheim, Santa Ana and OC W10A, North Orange County Public Safety 'Task Force, fees li r service contracts, and various grants to OCCC. In our 251' year of operation, OCCC provides pathways to skill development resources, employment, training, and educational services to Orange County's hardest -to -reach and neediest segment of our young adult population. In these 25 years, OCCC has provided paid jab training program support to over 8,400 npporturnity youth and their families by instilling a strong work eaiic, developing an individual's self-worth, while providing the necessary experience and_job skills to ensure that our young adults become successful candidates in the workforce. No other organization in Change County provides as many hours of paid work expericnco up to 29 hours a week at $12.00 per hour. Last year OCCC paid over 84,000 hours to our Corpsmcmbcrs and over 600,000 hours during the past 5 years. 25A-235 EXHIBIT 3 2. Proposed Program (I page max Youth will enroll in the Orange County Conservation Corps' program. for services in the Ibllow•ing (5) types of measurable skill gains: educational ski11 advancement, occ)Ipatiorral skill training, high school diploma services, individualized paid job training, and pose -secondary educational achievement. Fach youth enrolled wiI] develop an individual service strategy (I SS) in direct, coordination with an OCCC Program Specalisl. The timeline of sendecs 1v911 consist of Lip to 12 months' direct scrvice. Each participant will also be eligible Colt 12-months post exit follow up services. Youth services ure designed to overcome signi licaut barriers not otherwise rnet wvilhin the traditional community assessment ofneetls. OCCC has extensive history serving youth participants with severe barriers. Services include but arc not limited to: recruitment, screening, assessment and linl<ltges, case management, 1SS, orientation, enlvllment, paid job training, certifications, competitive employment, cducatiemd services, supportive services, skill aliainnlew, and service provisions with individualized target outcomes for each participant. Corpsmembers approach the program in 4-phases of leadership devclopmenl. Upon successful completion of comprehensive service goals, youth exporience trantil:onnational personal growth, post -secondary educational gains, and increased wages through competitive canployment. To assist Corpsmcmbers in overcoming the barriers and complete the N&g0A program successfully; the OCCC Case Manager will identify community partnerships and resources which are available and can provide appropriate service to the participant, i.e. Anaheim Housing Authority, Project Kinship (Conviclion Sentence Reduction), Volunteers of.Amenica, Department of Child Support Services. OC Head Start (Child Care), Drug and Alcohol treatment programs; community health care services, Wells Fargo Outreach Team (Financial Literacy), Aimheim R orkforce Center. Cal WORKS, DMV, etc). Support services arc critical to help ensure Corpsrnembers are able to obtain and mauatain employment post -Corp. These include bus passes. gas cards, housing assistance, obildcare assistance and more. The OCCC pro tFun design is comprehensive turd coordinates services for at -risk ; oltlh Qlrou_(rji extensive network or community partners who provide sorvices as in -kind support. • Program Specialist will be responsible for coordinating outside support services with local agencies and community partners • 'Meetings with collaborating agencies will be scheduled monthly ue review and coordinate supped services wit,it parinerhtg agencies • Semi-monthly Program llcpartment meetings will include communtly partner presentations The OCCC's Program Specialist, in coordination with. the W10A participant, arc mentors to our youth. Program Specialist will develop the youth's ISS inclusive of assessment results, work rcadincss evaluation; ONIF.T and counseling and gtudarice. ror personal needs and potential harrier to success. Case managers will review Individual Educational Plans (ILP), help in requesting previous transcripts from high schools, and conduct work readiness pre and post-tests. Corpstnembers receive extensive training in `Green" lecllnologies and projects that address critical state needs, including natural resources and land management, energy and climate programs, emergency response and disaster relief. recycling and land diversion programs, and active transportation development. 25A-236 EXHIBIT 3 3. Population (2 pages max) 87% ol'youth served at OCGG identify as Hispanic or Latin American (91%identify as a minority). 85% of youth served qualiA' for free and reduced lunch, living at or below the IIousing and Urban Development (HUD) Federal Poverty i;evel. Nearly all youth identify as being at risk of becoming homeless and/or experienced homeless. This trend continues in rise, as in 2017-18, 15% of youth entering OCCC programs identified as homeless. Nearly all youth entering programs live with a disability or a significant harrier As purl of this program, 25 youth will be enroll by December 31, 2019. Our program is directed to serve youth ages 18-25. The youth served are primarily high school dropouts (out -of -school youth), who are or have been homeless and/or runaways, have been in foster cure, parenting or pregnant youth, who could have mental or physical challenges, who are court irtvolvecI, on probation, on informal probation, and who have hrcarccrated pareuts. Aside from the NN IOA Youth eligibility requirements, youth do not need any additional requirements. Depending on a youth's barder(s), OCCC may help our youth obtain high school diploma or a copy of their diploma, a letter from the Ibster care system, a birth certificate of their child or children, or a letter from one's heal lh provider stating one's health condition. Otherwise, OCCC does not require any additional documents for enrollment aside Cram the WIOA Youth eligibility requirements. OCCC has successlitlly recruited youth into the Santa Ana W10A program for the pust 12 years. We recently completed 100% enrollment for the 2018-2019 program. OCCC uses a 15-point approach to recruit youth. OCCC has a frill -time recruiter, Brawn Faavua, who is actively- eugaged with our community 40 hours a week.. Further, OCCC: uses several tools specifically targeted to "opportunity" youth, with a priority for out of school youth. '1'hc 15-paint approach is as follows: 1. Collaboration with the Santa Ana WORK center, and Other Orange County one -stop centers. OCCC posts flyers at these locations, and works directly with Evelyn Lenz tO send Out the OCCC recruitment 1..1yer throughout her network of organisations. 2. OCCC is active at.job fairs throughout the year, include.job fairs speciGcully targcled to youth through partnerships with Social Services, OCKET, Orangewood, and work centers. 3. Onsite rccruitmeus with our I.amily Resource Centers. 4. Social media: Fauebook, 'twitter, histagram recruitment postings and engagement. 5. Craigslist and various other career websitejoh postings. 6. Col laberation with the Department of Education, as part of the Career and College Preparatory Academy, in posting OCCC job recruitments throughout the 22 locations, on the Department Of. Education wcbsite, and at the OCCC high school campus. Department of Education teachers and staff also help OCCC in enrolling students in both educational and workfume training programs. 7. Outreach to previous high school dropouts and youth that stopped the enrollment process to re-engaeo in Sol -vices and follow-up care. S. Recruitment partnerships throughout our network of various non -profits organizations; and for-prolif organizations, as we are always hiring youlla. 25A-237 EXHIBIT 3 9. Presentations directly to Youth Guidance Center (YGC), Social Services Agency (SSA), and Health Care Agency (IICA), as well as follow up services with case managers, probation officers, and staff to ensure successful Linkage and collaboration ofeare. 10. Outreach to local high school administrative departments and counselors to successfully tramsition traditional high school students who are becoming dropouts into a continuing educational program such as the on -site charter school, (CCPA) at OCCC. 11.000C recruitment flyer. u'e send it out to all of our community partners to let everyone know we are hiring youth 1825; immediately. 12, We reserve booths at local Swap meets, flea markets and other local business events to recruit youth. 13. Collaboration with the OCRRP in the annual job fair, employment commlttcc, and other ways to establish working partnerships with the community to provide recruitment. 14. Street signs, walk-ins, word of mouth, and siblings of Corpsmcmbers. 15. Customer Service and follow-up services. Customer service is a major part of our recruitment efforts. Wow often work with youth who have experienced significant trauma, experience stigmas, who have been treated poorly by previous employers within the completive employment market. anxiety to a new place is often a major barrier. OCCC wants each person engaged with OCCC to feel comfortable, welcomed and excited to be joining OCCX.. Therefore, we take every extra el'ibrt in making each person entering our facility feel valued. Customer services includes offering a drink and snacks by intake counselors, taking time to explain the process, and to listen to the applicant's experience. Our front desk staff including Corpsmembers in professional training positions, as we understand youth often can relate bolter and Peel more comfortable with youth their own age. We do not leave anything to chance. Ifs. young person can enroll in the program, qualifies and is ail ideal candidate; there is always going to be sigiiilicant barrier(s) duo to their low-income situation. Not only do we encourage follow-up calls, but we also call to check in on youth enrollment status. Our goals is to meet that need by going above and heyond. To meet that person's needs in taking this step forward. This customer service looks di f.Terent for everyone entering* our building, but the idea is that we will meet each person where they are in their personal and professional development. 'these 15-points to recrvitmenthavo successluly allowed OCCC to continue to meet each program's enrollment needs. OCCC successfully complete the past 13 years of carol Iment with the Santa Ana W 10A program by developing th is model. The OCCC team mcots quarterly to further develop this model, as to always seek to expand our services throughout the community. This approach will continue to be the model for enrolling all 25 youth into the Santa Ana WiO.A program by the December 31 ", 2019 deadline. Included in Attachment C is our letter ol'support from Lorri Guy, Program Manager for the North Orange County Continuing Education (NOCE) Workability Program N'OCE collaborates in the care of youth to provide referrals to the OCCC programs. Further, Valerie Rrauks, Orange County Director of Community Services with the Children's BureauoflerS an additional letter of support in referring youth to OCCC programs. 25A-238 EXHIBIT 3 4. Assessment (I page max) OCCC programs explicitly meet the needs of youth with significant barriers including low- incotne barriers, gang involvement, drug use, and domestic violence. Once a Santa Ana resident youth (or homeless youth) enters facilities, the screening, assessment and linkages process takes place with full-time Santa Ana WIOA Program Specialist.ivir. Darin Garcia as follow;: 1. Prospective participant completes and submits the OCCC application. The Program Specialist determines eligi ility for the Santa Ana 4'4'IOA Youth Program. 2. Topics discussed during the assessment process are as follows: eligihiIity requirements Cot program services; what each youth expects upon arrival; an overview of the program mission; expected results,'outennes (employment, obtaining credentials, higher education attainment) and a description of both the youth's and case managers' responsibilities. 3. During the assessment process. the Program Specialist has the opportunity to diseuss important issues in detail and identify youth's individual goals. Program Specialist conducts an interview using an OCCC: 5-page questionnaire (attached in W-aulditicual altaulmients section of RF'P) to assesses over 50-paints upon entry into programs. 4. Once the youth is deemed eligible to be enrolled in the WiOA youth program, registration in CalJobs and selective services 19 verified, Tf youth is not enrolled in Callobs or selective services, Program Specialist assists in registration as necessary. The youth completes an individual Service Strategy (ISS); which allowsthe youth to identify their interests and goals, skills and abilities and personal characteristics. Yount then adnimistered the Test for Adult Basic Education (TAM) pre -test in literacy and numeracy skills. According to the 20 ] 2 Anaheim Youth Services Assessment (he. term "tit risk" is widely used when referring Cu youlh who may be at risk of"lifelong disadvantage".1hc assossment found "youth are att.risk due to a number of challenges that have the potential to keep them itoni achieving success in their linos. Tlie lop lour risk outcomes idtnid lied airougJi this assessment process, including poverty, gang activity, school dropout, and drug use'. OCCC rcenuls and serves to thesebalriers. OCCC is the type ofprogratn needed to help youth overcome these btnTiers. OCCC hies hamcless youth; OCCC: hires youth living in deep poverty; OC:CC is felony -friendly. OCCC Provideb a sate haven from gang activity and gang -pressures OCCC supports youth living Mai severe mental health, disabilities, addiction(s) and abuso, dual diarmosis, and cater conditions; OCCC gridtnit.es youth who have. dropped out. ol'tradirional K- 12 educational tracks. OCCC rekame barriers as potonitat streng(hs. building one's resistance, OCCC supports youth seeking to escape domestic violence. V -1ile OCCC recruitment eflbrtb target all youth of Santa Ana, the majority ol'yauth entering programs continue to live in Santa Ana's lowest income, socio-economically restricted neighborhoods, uithactive gang recruitment, and drug abuse, OCCC recruits and serves youllt with the most significant harriers, meeting or exceeding the out -of -school recruitment numbers every year over the past 13 years I'm the Santa Ana WIOA Youth Program. OCCC stal9fprovide exceptional customer service to complete the assessment and follow up tasks. Stafrgo above and beyond. Supportive services are provided, as needed. Stain transport and pick up youth, as needed. Youth gain trust of OCCC. 25A-239 EXHIBIT 3 5. Paid & Unpaid Work Experience (3 pages max) Corpsmcmbers may remain at the Orange County Conservation Corps for up to two years to "earn ... learn... and serve". This gives them the time necessary to develop the skills to enter the workforce. OCCC's program provides an opportunity for participants to earn a living through paid work experience, learn job shills and further their education, while they serve the public by completing conservation projects and services. Corpsmerbers who determine to work at OCCC work 29 hours per week, Monday through Thursday, and receive additional training, workshops, mcntoring, supportive services and case management upon returning to the campus at 2:301nn. As one of 14 local and state certified conservation corps in Cali Cor tia: OCCC belongs to a State association of local conservation corps designated to previdc services to our at -risk young adults. T7ie year-round paid job -training work oCCorpsmembers help mitigate clnnigring climate impacts through lire fuel reduction, flood protection, water quality, reforestation, habitat restoration; vvodands protection,"mparation, wildlife and native species protection, homeless encampment cleanups, bottle/cau, tire, F.-waste, and oil recycling..All activities support reduction ot'Green House Gas and a to-wor-carbon footprint. Many underrepresented young people in Orange County have little to no access to outdoor experiences. This is especially pervasive in the urban areas wo serve, among communities of color and poverty. The mission at OCCC is to preserve and protect the environment, as well as provide paid job skills training and carrier technical education opportunities for young wren and women who come from some of the states most disenfranchised communities or experience homelessness. C'orpsmernbers participate in programs and projects that address critical state needs, including natural resotaces and land management, energy and climate programs, emergency response and disaster relief., recycling and land diversion prograos, and active transportation development. As part of youth training, Participants have tho option to he placed ut Work L•'xperience Site (WWTX) and On -the -job -training locations through various multi -year partnerships with OCCC. Our community placement partnership sites including the firllnwing sites: Aerofit, Pathways Group, Heavy Equipment College of Cali limria, Associated General Contractors of America -- Apprcndcoship (AGC), Working Wardrober Thri ft shop, PA Commercial Construction, IIeritage lfuscum, Boys & Girls Club of Brea, Yorba Linda & Placentia, Anaheim indcpcndencia FRC, Community Action Partnership, Monkey Business, Walgreen's— (Santa Ana, Anaheim sites), CVS — (Santa Ana, Anaheim sites), Moxie Glum, Smart & Final, G.O.A.1;.S., Costco, llad's Matter Children's Bureau, Crush Studios; Friendly Center, Anaheim Library, Goodwill Industries, Mesa Cold Storage, Orangethorpe Elementary School, and the Southwest Carpentry Union, as nica-sured by the worksite manager. W YA si Les, ofTered year round, also lead to the opportunity for direct hire employment following the completion of the paid job training experience. 'Today, several sites continue to employ previous Corpsmembers in WEX cvho are now Job Coaches, Managers, Ilrivers, TT Specialist, Administration Assistants, IIR Clerks, Warehouse staff, and more within that company. Youth training at W F.X sites complete a site agreement, orientation specifically detailing policies, and transitional assistance into competitive employment. OCCC WRX sites offer paid job training in opportunities that include in -demand industries identified in the Orange County Regional Plan including Manufacturing (Aerotec site), 25A-240 EXHIBIT 3 InCormation Technology (Goodwill Industries), Healthcare (C:hildren's Bur -eau), and Hospital itylentedainment (Marrot). We collaborate with the Marriott International serving all of Orange County, in collaboration wish Ms. Karen Kretschmer, Human Resources Market Tvlanager- Orange County to provide WFX training sites and direct hire within all of the hotels and ollices throughout Orange County. Youth receive (raining in customer service, front dcslt operations, hospitality, and stewardship. Youth then have an opportunity to gain competitive ctnployment fnlloµing their training with theMarriet, as well as the Voyage Global Leadership program, including exposure to specialized training of several functions with our global hotel network. Marriott Hotels includes Four Points, Fairlield, Residence Inn, Towneplacc Suites, and Courtyard. Oorpsmembers also have an opportunity to join paid and volunteer disatster response assignmeM4-j, as needed throughout the County and Suite. F..ach year certain community needs arise. Currently, Corpsmcmbcrs are eornplel.i kg projects in recently burned areas of north Oramge County devastated by several wildfires. These projects help remove. debris and lire fuel, clear and restore habi tat, amd require significant tcamworlt and coordination with the County staff City staff, Crew Supervisors, fellow Corpsmenibers and community members. Other projec(S include building emergency sand hags; removing fire fuel from dangerous areas, and cleaning up homeless camps Cron the San(a Puna Riverbed. Letters of support from the City of Garden Grove's Public Works Facility--l4anager Ron Mcistahn highlighting the effibrts of Cho paid job -training program youth completed, Further Michael .1. Byrne, Senior Management Analyst from the City of irvine's Solid Waste and Recycle Program has provided additional support ofthe OCCC crewvs and paid job -training program. Numerous Corpsmcmbcrs have gone on to work fur City and County Public positions related to cuvirnnrncntal c17orts, public works, and conscnyation technologies. OCCC.' through our on -site partnership 5vith the Orange County Department of Education, College and Career Preparatory Academy (CCPA) provide STEM training directly to Corpsmcmbcrs. Corpsmcmbcrs work in teams or "crews" to develop healthy teamwork skills, healthy communication skills, all apart of the STEM Workplace Skills found to be needed by Orange County companies and entrepreneurs (OCSTEM, 2019). Corpsmcmbcrs arc required to participate in STLM workshop opportunities to prepare students for college readiness, including Common Care life skills, healthy communication skills, and to have the ability to solve problems. CCPA teachers recently completed the following STEM training courses 1n 2018t (1) two day training on the new California Social Science Framew-ork and how the adopted social SGiMCe curriculum coincides with the new framework. (2) half -day training on the adopted English i,uuguage Arts curriculum and its online components. (1) staff were trained in the remedial reading program; MAX Scholar, to mee( the needs of our students to improve literacy skills. (4) three day training on computer use in education. CCPA Principle Dave Conner provided a letler of support hiehlh Ling the partnership with OCCC and CCPA. Each of the 25 OSY completing programs at OCCC, in collaboration with CCPA, is required to meet one-on-one vvith a CCPA instructor to improve skills, with an emphasis on STEM based practices and training. Each OSY receives a laptop computer to complete courscwork, workshops and STEM based skills. C(TA staff enroll OSY students near completion oftheir 25A-241 EXHIBIT 3 high school diploma in community college, with an emphasis "Increase staff and student utilization of technology in instruction and learning as demonstrated by teachers and students incorporating 21 st Century skills of collaboration, communication, probiem-solving, creativity, and character development into assignmen(s" —Dave Conner, CCPA Principle, Orange County Department orF.duoalion, Division of Alternative Education. OCCC recognizes another major hurdle to competitive, employment in Orange County is a driver's license, as nearly 90% of youth entering programs do not have a driver's license. This Challenge is especially pervasive for at -risk youth living in low-income neighborhoods. OCCC is currently developing a 3-year plan to develop urban lbrestry and arboriculture career development in partnership with'Nest Coast Arborists, Orange County Department of Education and the Disneyland R.esorts.'The project involves tree planting and ntnniloring within disadvantaged or severely disadvantaged communities, reduction Of Greenhouse gas, career development and driver's education. if the grunt is awarded through Proposition 61, OCCC plans to provide onsite driver'~ education to all youth needing a driver's license the OCCC campus. OCCC offers multiple on -site collaborations with postsecondary institutions, directed at post- seeondary educational certifications. OCCC collaborated with the North Orange County R eldonaf Consortium for Adult Education (NOCRC:), School of Coulinuing Education, to bring multiple certification programs to the OCCC campus. These courses included basic computer skills certification (Microsoil Word, Excel, Outlook, PowrerPoint), ]Sarly Childhood elasswork, IT Certification and other courses. NOCRC provide an on -site teacher, and cohorts of 12-20 youth completed certification coursework. OCCC also collaborated with Pomona Pairplex and the Water training program to provide on -site Water Technician and [[rater Distribution California State Certification. OCCC hired an state certified instructor to train cohorls ofstudents to pass the Water Distribution 1 (DI) and 2 (132) level testing requirements, as well as the Water Technician 1 (Tl) and 2 ('12) level certification. The program was also supported by the Orange County Community Foundation.'I'hese efRirts led to 21 youth participating in the program, youth gaining meaningful employment within the water treatment industry. Field site visits were also taken to various major water treatment facilities throughout the region. OCCC 01.1'ersmultiple on -site collaborations with pre -apprenticeship programs. Associated General Contractors of America- Apprenticeship (AGC:) completed on -site presentations, workshops, recruitments, and information session at OCCC. Several Corpsmcmbcrs have gone on in complete Journeyman apprenticeships with AGC. OCCC and CCPA have also collaborated with Local 441 International Brotherhood of Electrical Workers, with the most recent recruitment taking place at the OCCC campus on 1.131.12019 at 3; 30pm to all active Corpsmembers (flyer attached to Attachment W). On -sin training for Corpsmembers in the conservation paid job'training also receive hand tool training skills certification, 4-phase leadership development, Workshops, linancial literacy, incentives for multiple achievements, food and snacks, hydration flasks, uniforms, boots and safety training skills. Youth receive extensive training in orientation, as part of their on -boarding to the program. Stat31meet Corpstnembers at the start of their first shill to provide additional support, answer any questions, assist with the time clock, and assist in the assignment of one's Project Supervisor. Santa Ana City Council _Member Jose Solorio provided a letter of support of OCCC 25A-242 EXHIBIT 3 6, Altemative Secandary School Serviceo (3 pages max) The College and Career Preparatory Academy (CCPA) is an affiliate Charter School to the Orange County Department of Edmudon/Altemativc, Community, and Correaloiud Education Sclteols and Services (.ACCESS). CCPA provides an educational program for those 18-25 years u:l' age that have not yet completed a high school diploma. This program serves the targeted population with an independent -study model of instruction that provides the flexibility and support to work and participate in career training programs. CCPA supports its students in a way that focuses on one of the leldslative intents in the Charter Schools Act, wbich is to "increase learning opportunities for all pupils." Through collaboration with a viviety of partners, CCPA's ability to meet the needs of its diverse population is strengthened. The most irnportaut parunerships are those formulated between leachers, students, parents, mentors and the community. The dynamics among these groups are critical to the planning, implementing and design of CCPA. Agency and community partners are vital to the academic said personal progress, and meaningful learning experiences for CCPA students. Those partnerships provide guest speakers, mentors, field hips, career fairs, job shadowing, project -based learning experiences, internships and community service opportunities. CCPA partners with seven agencies through their federally funded workforce programs. Since its inception, it has impacted the lives of more than 600 young adults by giving them the opportunity to complete their high school graduation requirements, developing ail Individualized Education Career Service Plan (iECSP), to connecting them with Workforce innovation and Opportunity Act (WIOA) partners and the Change County Conservation Corps, who assist them in career exploration and guidance, appornunhies for skills training in high demand industries, and leading to a good job along a career pathway or postsecondary education. CCPA opened its doors in the fall of2018 at the OCCC educational campus, sub -leasing the facility. The majority of our students reside in the cities of Anaheim and Santa Ana. The school's ethnicity breakdown consists e f 79 percent ilispanic or Latino, 13 percent white, 2 percent A I'rican-American, 2 percent Asian, 4 percent multi -ethnic, and gcudcr mix is equal. Sixty-seven percent of our students range in age from 18-20 years old! but also 17 percent of our students are age 23 and 25. The percentage of students classified as English learners is 38 percent, as low income is 92 percent. CCPA teachers have received signiticant training within STEM and OC, STEM, and Common Core. CCPA provides workshops, one-on-one weekly mcntoring, and drop -in study times. OCCC students receive a personal laptop rental provided by CCPA. Youth can complete coursework at the campus, with WIFI capacity, or take their laptop computer with them to complete coursevvork at home or throughout the community. CCPA on -site staff includes Principle Dave Conner, who assists day-to-day operations, retention services, and dropout recovery. CCPA and OCCC collaborate to coordinate services in dropout recovery. Staff consistently weekly case management meetings, specifically targeting "holspols" to provide appropriate interventions in reconnecting youth to services. Hotspots are considered someone at risk o Cfalling out of services, experience crisis, or other immediate needs. CCPA and OCCC staff have received significant training in provided support to youth in crisis. OCCC staff have 25A-243 EXHIBIT 3 the ability to go to the OS Y to provided interventions. OCCC staff also call youth, providing mentoring services and counseling support to problem solve issues, provide referrals to address specific needs, as well as provided supportive services to address further barriers. OCC:C staff provide pick up points at various locations throughout Santa Aau, Anaheim and Buena Park to help with transportation barriers. OCCC staff link parenting youth to various childcarcproviders including Orange County Head Start. OCCC supports mental health issues with directly linking youth to the Health Care Agency Rehaviond IIealth Services for intakes and assessments. OCCC: reler. youth to several domestic violence shelters and hotlines to support young men and woman, provide psychoeducation regarding the "Cycle of Violence" and the negative effects ofActlence in the household on early childhood development. Program Specialist for OCCC's Anaheim WBD Grant are led by Ms. Veronica Yepez. Ms. Ycpor own life experiences include domestic violence, low-income hortsing and now she possess the skills to help mentor, guide, and counsel youth to succeed in completing program outcomes. Ms. Ycpcz recently was honored us a guest speaker at the Ruth IIouse of trope and shared her own survival story from domestic violence. Ms. Yepcz has sewed youth at OCCC for 8 years. Ms, Yepez also has a Bachelor's of Science in Accounting. She i s a (alerted and passionate role model for the young adults-, especially those experiencing "hotspots". Ms. Vepez has years of experience in dealing with crisis situations. OCCC and CCPA provide quarterly buck to school celebration events, as all the past students are given speoifie information needed to continue their educational goals. Staff RRC) and often hold icehreaker activities, complete tours and do everything in our power to re-engage youth in educational and employment programs. OCCC; Program Manager Susan Soria often collaborates with local organization., us she recently was able to get the radio station 97.1 to host a back to school event, which was featured on their radio station, and the campus held a friendly staff vs. Corpsmembets basketball game. OCCC holds Youth Advisory monthly meetings'to address improvement of services, increased participation of youth in programs, and innovation within the OCCC. Dropout recovery i s also addressed in these advisory meetings, in which OCCC youth present ways to better improve retention services. OUT have raised funds to host a "prom" night, which Working Wardrobes was able to collaborate in donating drosses for the ladies, and suits 1 br the men. The event provided retention services, providing a lot oCexcitement for tire youth who dropped out of school and were never able to attend their own prom. The event was ultimately a success, and featured in the Orange County Register. The Corps joh readiuess and workforce preparedness (raining incorporates the SCANS Fowidution Skills and the dcvclopmcnt ofell'ective personal qualities: Basic Skills: Corpsmernber:s will became competent in reading, writing, mathematics, speaking and listening. Thinking Skills: Corpsmembers will develop the ability to think creatively, to learn, to reason, to make decisions and to solve programs. Personal Qualities and Leadership Skills: Corpsmembers will develop individual responsihilily, self esteem, self -management, sel l=control, stress management, sociability and integrity throw* i OCCC participation. OCCC collaborates with the local Universities and Colleges to provide intcrnshlp opportunities. Internships include students completing social work hours, organization development, and 25A-244 EXHIBIT 3 counseling psychology. Interns have worked with students in the areas of personal, social- enmotionul counseling, group therapy, and crisis intervention. Interns also work on connecting youth with connecting students with services, as needed. OCCC Corpsmembers are eligible Av AmeriCorps scholarships while completing Crew -based work at OCCC. Youth who complete 300 hours ofpaid joh training receive a post -secondary scholarship I'm $1271. Further youth who complete 450 hours of Crow -based work at OCCC receive $1542 in a post -secondary scholarship. Once enrolled in college, and youth complete their first 3- units, youth receive their I'ull AmeriCorps scholarship award(%), Youth can cam up to (3) AmcriCorps scholarships while working at OCCC, valued at morn than $3700 to start one's post -secondary career. CCI'A hosbi an annual Governance Council Network Conference, which CCPA Principle Tlave Conners hosts more than 60 community business leaders, school site administrators, community college outreach specialist and community leaders to gather in developing education, career preparation, workforco training, employment and SUM based -best practices. OCDE partner agencies are encouraged to network with employers to gain a better understand of what our community needs are today. CCPA youth are referred fur services through this consortium. CCPA and OCCC high school specialize in disability services, including when a Student has an IF.,P. Special accommodations include one on one tutoring and support. OCCC also In the past 5 years, OCCC has graduated nearly 450 yottth with a C:aliforni a high school diploma 25A-245 EXHIBIT 3 7, Preparation for Postsecondary Education and Training (3 pages max) OCCC provides integrated services to "at -risk" or "Opportunity Youth". "Opportunity Youth - sometimes reOerred to as "disconnected youth" - are defined as people between the ages of 16 and 24 who are neither in school nor working. As ol'2015, there are approximately 5.8 million young An 11 in 6 youthj tvlro meet the definition of Opportunity Youth"(13ridgcland and Milano, 2012). further, Substance Abuse and Mental Ilealth Services Administratirni (SAMHSA) found adults under age 24 are the fastest growing segment of people experiencing homelessness, and may be at greater risk of homelessness than any other age group. in 2014, 34% o f peopl a experiencing homelessness were under age 24, according to IIousing and Urban Development (IIL'D, 2012) report. SANISHA further reports Opportunity Youth are "failing to build an economic fnrnrdatiOlr I'ur adult independence'. In these 25 years, O(XX' has provided paid job training program support to over 8,500 Corpsmembers by instilling a strong work ethic, developing an individual's self-worth, while providing the necessary experience andjoh skills to ensure thatouryoung adults become successful candidates in the workforce. Corpsmembers receive an education, learn professional job skills, take critical steps forward to become an employed and self-sufficient adult; an asset within their families, as asset within their community, an asset for all of California. The Santa Ana ZkrIOA Participant will have the opportunity to earn several cettificates of completion and•'or acconrplishmonts such n,; California high school dipinjna!GF-D, Americorps Educational Award(.), Fnrkli 11, Cminsuw, Red Cross CYIz'Firsi Aid, Sale Serve Food handlers, CaNIi),rnia State Guard Card, OSILk-10 hour (cmphasimd for Construction), and otherjob training readiness certification;. Each certification is individualized to advance each Participants progross toivarc[s their rF.P and JS.SP overall goals. The OCCC organizational piuposc is to empower young adults to become self ;oil icienl members of their community. The Corps accomplishes this by Offering activities and organized instruction krrgeted toward the educational, profcs ional, and personal development ofyoutlr- Some of the common and additional mea,ures to be utilized to cvaluato the success of this program will he as Ibllowq! Participants who are unemployed and out of school will hocome enrolled at the Corps and Will Succcssfidly complete the OCCC paid work experience assignment, as measured by the Corps Crew Supervisor's work ledger. The work of OCCC's Corpsmembers help mitigate changing climate impacts through lire fuel reduction, flood protection. water quality, reforestation, habitat restoration, weilands protection reparation, wildlife and native species protection, homeless encampment cleanups, bottle/can, tire, H.-waste, and oil recycling. All activities support redaction of Green house Gas and a lower -carbon footprint. Participants enrolled in the CCPA school will earn their high school diploma and mill successfully co -enroll In post-sewndar'y education as they get close to graduation, as measured by clasm)otn instructors teaching records Participants will successfully acquire "saJl" and "hard" occupational skills training needed to complete their assigned work proiects (i.e. disaster response, habitat 25A-246 EXHIBIT 3 restoration, construction, recycling, conservation projects, trail building), as measured by the W10A Program Specialist and the Corps Crew Supervisor's evaluation records. • Participants will successfully improve Their basic skills wmd improve at least two grade levels on a standardized test, us measured by TABS tests and instructor records. y • Parricipatits will successfully participate in multiple work and educattiooal leadership experiences, as measured by a list ol'guesl s7�eaJ<.ers, workshops, field trips, instructors daily planning, and youth's portiblio. • Participants will successfully apply for androceived scholarships Cor post -secondary instruction, as measured by wbolurship awards, post -secondary enrollment. • Participants will successfully demonstrate leadership skills through vaiiou crew -based. pccrto pact• based, and icam-based activitiest as measured by Cre,.s• Supervisor and Program Specialist evaluation notes. • Participants will successfully comnptctc, college preparation; fiintucitd aidl apprenticeship training, Coticge enmllrriont workshops, as neasured by Program Specialist cvatuatiai notes. Post -secondary educational opportunities/activities which will be offered to `JVIOA participants also include: • Earning credits towards and completing their high school diploma • Earning scholarships i:or post -secondary opportunities • Remedintion of basic skills and individual tutoring in academic subjects needed • Accompanying youth to make personal introduction and/or visits to individual oCfiuesldepartments, community colleges, trade schools, universities • Completing financial aid packages, waivers, grants • Ou-site Social Workers to work with students in the areas orpovsonal, social -emotional counseling which is greatly needed at our school site. As we approach each OSY persorud and professional development from a strength's based individual assessment, OCCC must be able to meet each person w1bere they an in their development. Therefore, we have built an extensive neiwork of partnerships within the Orange County post-soeondary educational ccnnmuuity, as mentioned in previous sections. Our years of experience have Cound that there are hundreds of career pathways that lead to a livable wage. We are often working with high school dropouts, and signi ficanl amount of lime is taken to complete one's high school diploma and graduate. As we get close to graduation, our goal at OCCC is to provide co -concurring enrollment at the cornmutuity college level. Our team helps with every step along [he way to enroll a person in college, including taking tours and completing documents at the campus. PAFSA o ftcn requires parent taxes, or a waiver, which OCCC staff assist OSY in completing the entire process. Then our goal is to graduate high school, enroll in the counseling course at the local community college, pick a career pathway, and begin taking general education classes, earn credits, and find one's personal passion. Follow up services we continue to support youth in completing our first classes, enrolling in additional courscwork, and helping with additional resources, crisis interventions, supportive services, ongoing emotional ntentoring, as well as other follow up services. OCCC have worked in collaboration with the Santa Ana, Fullerton, Cypress, Golden West, Rancho Santiago, and other Community Colleges to support youth in the enrollment or the community college process. We also help youth understand all the specialized training at the 25A-247 EXHIBIT 3 community colleges including programs like. the Nursing programs, FIVAC, Auto -mechanical, and so many other programs, as these are career pathways to a livable wage in Orange County, Another critical tool used at our campus is the benefit ol'an education. These numbors are highlighted at the campus: ''College graduates, on average; earned SG%mom than high school grads in 2015, according to data compiled by the Economic Policy institute. That was up from 51 % in 1999 and is the largest such gap in RPi's figures dating to 1973. Since the Great Recession ended in 2009, college -educated workers have captured most of the new• jobs and on eyed pay gains. ?ton -college grads, by contrast, have Faced dwindling job opportunities and an overall 3% decline in income, EPI's data shows." The OCCC Leadership and Development Team focuses on further skills acquisition. F.'aclx youth completes 4-phases of'dteir development, ranked according to leadership components: work readiness, certifications, high school diploma, attendance rate, disciplinary write-ups, S.M.A.R.T. goal attainment, leaders -hip activities engaged in at OCCC, and performance reviews. L.ach phase is represented by a bolt, orange, green, silver and black. '['earn sports, including basketball and soccer tournaments. all-star games, staff vs. student games, and games against local area Conservation Corps are included in this, "phases process." Youth are encouraged to participate in team activities to bring out the best in their social, emotional, and physical wellness, Annual picnics, holiday party meals_ family Christmas and Thanksgiving meals allow for C'orpstmember appreciation events, recognition for achievement, and phase advancement. The Laguna Canyon Foundation's Executive Director IIallic Jones has provided a letter of intent to continue support including educational training for Corpsmembers in conservation, environmental stewardship, and habitat restoration. OCCC and The Laguna Canyon Foundation complete several extensive traininu programs a year lur youth in programs, followed by hands on training in habitat restoration, trail rostoration, and natural science (erosion, water science, native vs non-native). Josh Volp, Director of Operations, has served OCCC for 19 years. In those years, Josh has nearly seen it all. "Crews" of Corpsmcmbers are assigned to individual Crew Supervisors, and many of due Crew Supervisors were once Corpsmembers. Josh rewards strong work ethic, and alien hires Corpsmembors who show sung leadership, initiative, and drive. Posh takes pride in a job done right, which is the culture within OCCC:. Project Supervisors, who have graduated from the OCCC program and gained competitive employment at OCCL;, olleu provided additional support and training to Corpsmembers because they have 1 ived experience. They provide peer to peer services that allow more compassion; understanding, empathy, and ability Co overcome barriers. Nearly all of the Program Supondsors are previous Corpsmcmbers. This level of peer to peer is a pillar and driving force in the recovery model in supporting people with disabilities, as nearly all Corpsmcmbers entering programs live with a disability. 25A-248 WO"-. IN 8. Tutoring (1 page max) Santa Ana DSY will receive tutoring from The College and Career Preparatory Academy (Cf'PA) on a weekly basis one hour per week with a CCPA Leaelter. OSY and CCPA wilt review the weeks progress in coursework, answer questions, explain topics; pro%.ide. reedback on test scores and results. teach STEM based fundamentals of Common Core, develop a safe and busting relationship, and ultimately lead to completion of each course. Tutoring will improve TADS literacy and numeracy skills from pre to post test. CCPA facilities also have the ability to provide additional support in tutoring through use of software programs. At times, these programs are able to meet certain grade level n unteracy development goals. For example the computer lab has a mathematics program flint provide visual queues rather than word problems to develop basic 4- 5th grade numeracy skills. Further, when accommodations are needed due to Individualized Fduculional Plans (IL.P), CCPA teachers are able to accommodate those needs based on the specific plans in the I Ell. Program Specialist will also provide tuioring services for OSY considered below "basic skills deficient". One-on-onc nuoring is available at both the campus and OCCC headquarters in a private room, conference room, or at the computer labs, based on the OSY preference. Program Specialist also have the ability to tutor youth off -site at a location more preferable to the youth. 25A-249 EXHIBIT 3 9. Mentoring (1 page max) OCCC has provided mentoring services for 25 years. OCCC Program Specialist, OCCC Project Supervisors, all CCYS stall and OCCC adminialrative staff have all taken on mentorship roles. OCCC has built a strong network of community partnerships to address challenges, crisis, and barriers each youth face. OCCC case managers and staff irave helped the most difficult cases, the most challenging, heartbreaking, and tenacious participants at OCCC. We appmuuh each case individually, understanding that life's'struggles will happLn while in the program, yet challenge our youth to give us their best. At OCCC we hold each participant accountable. We seek, and expect the absolute hest out of our youth. We challenge our youth to Cake pride in the work they complete. Homelessness is a signiCeant burden to our youth. We often recognize one's strength of resilience to build on their self-esteem if they are completing a program while living on the streets. It is an incredible accomplishment. To address this need, in 2018 we started partnering with Citynot, in collaboration with the Cily of Anaheim, Mercy Zlouse, and the Heal Ih Care Agency to link our homeless- youth to services. Through the Orange County 211 referral system, a VSPDAT can be completed and we can link them to additional support in the community. We have successfully linked youth to supported housing programs, as well as transitional and emergency housing programs. We rely on due rullcrton and Santa Ana Armory in the cold seasons for emergency shelter. We also re fer to shelters, as a few more have opened in the past b months. We have had housing programs present at all staff meetings as well. Mental health issues and homelessness are often tied closely together. Our staff have received mental health fast aid training, and continue to support youth in connecting: to the Health Clare Agency for mental health services. The health care agency and probation departments also provide referrals to youth in recovery services, as OCCC; is willing to support youth with multiple barriers. OCCC stafThave taken and sat with youth through initial intakes at the mental health clinics, as there can often be significant stigina attached to the initial meeting with a mental health professional. We also bring mental health providers onsile to present and help. OCCC partners with the Department of Child Support Services to assist young men and women with custody issues, child support issues, and other signilicant barriers facing a young adult. Substance ,those is a motor coping strategy among at risk youth. In the past Nve have hosted AA meetings onsile, referred directly to Drug and Alcohol treatment programs, NA meetvigs, and Co-occurring support with the health care ,Agency. Often times youth are in significant denial, not understanding the risk they are in if they continue to use. We provide psychocducatiun using our own lived experiences, as well as the leadership ul'our youth who are in recovery. OC;CC Corpsmember of the Year in 2017 entered the program homeless and drinking dail y. Through his recovery, he was ollen able to speak directly to our youth in crisis about his own recovery. Because youth spend 6-9 hours a day in a healthy program, they o flen become their owu mentors and friends. At times they will also reach out to stafi'to alert when someone may be at risk, and further interventions are provided by OCCC staff Domestic violence and gang violence is another major barrier. We've created a safe haven Ilom that life-style. We offer a large network of community resources. We challenge youth to change. 25A-250 EXHIBIT 3 10.Workshops (2 pages max) We% Fargo Representative Joey IIernandez provides intensive financial literacy thmrtgh our multi -year partuership. Wells Fargo outreach team offers multiple topic -specific workshops (establishing credit; huying your first car; opening a. baulcing acoount, starting your own business, intere4 rotes, overdrall fees). l e offer a financial incentive for opening a ban]: accounr, often inviting several local batiks to the campus to help teach yoa(h the benefrts of a bank account. As we understand at -risk youth are extremely vulnerable To financial predators, over the year; Ni•e have established a deep (rust in our financial partnerships to ensure youth receive concnete information fivm trusted people in financial literacy, and ghat eve have a working relationship for our youth. Workshops are provided on a. montbly and al' times quarterly basis, depcndina on Wells Fargo availahili(y. OCCC teaches the Corps to Career workshop SCricS, including workshops on owaing your own business. If there is one thing that is Blear; youth a.re ex(mmely resourceful. ]zany young adults know how to run their own business, yet lack some of the fundamental skills needed to maintain a healthy business over the years. 'Tire Corps to Career worlcshop on hntrepreneur skill training focuses on the "soft" and "hard" skulls needed to be your ownboss. Corps to Career workshops cycle through a gamut oftopics throughout the series before restarting again. OCCC reiterates the fundamental point that education leads to increased wages. This point starts at orientation, and continues throughout one'; lime at OC'CC in various Corps to Career workshops. (range Cinunty`S livable wage is increasingly going higher and hither into the mid 20's, and there:lore infomration regarding labor markets that pay well above the livable wage, especially the markets within the high demand industries (Construction, bealth care, IT, hospitalityrcntertainntcnt) are emphasized, Appreuticeslip workshops are also given on a quarterly basis. Parenting classes, ftnnily planning, as well as long term financial planning, are a par( of the ongoing partnership with Dad's ivlattcr acith the ClAdren's Bureau. These workshops and scraticc , are available on an on -going basis. OCCC also has a G-series parcuting class with Working AVardrobes, which ends with a fashion show in which al l of the women get to attend, dress up, get their hair done, and be a part ora special event with the coma- miry. This class addresses safe sox, safe relationships, f'arnily ph nring. self esteem, and personal self-worth. lkorker's Rights/Labor Laws arc completed in OCCC.'program orientation; completed every two weeks, for multiple hours per session, including a post-test and copies of one's rights, the laws, xigned ]or both Corpsmembers aid the organization. OCC'C also often has guestworlcshops with various agencies which touch on these topics including Goodwill of Orange Clouniy human Services presentation from Rlwnda Garcia. Rhonda often presents sun HR perspective as well as an omployCrs rights perspective io lea h youth haw to rtpproaCh interactions with Human Resources. OCGC also facilitates monthly guest speakers to present on various topics including health, wellness, careers, colleges, and much more. For example, Planned Parenthood is Scheduled 1'or February to present to the entire youth body regarding health resources. In the past Human Options has completed domestic violence presentations to the entire youth, which have created intense reactions rrom our youth who have experience sexual assaults, domestic violence assault, as well as challenged the culture of abuse within some low. -income communities_ These 25A-251 EXHIBIT 3 workshops ollen fzature healthy options including creating a safety plan, getting help and geidne out of an abusive relationship. 'These workshops are presented on a quarterly rotation, as the organization is available to present. The Corps to Career workshop series goes into significant depth about personal and prol:essional development. Topics covered include attitude, saCaly, commuuicatlwt, hnitiaitive, cooperation, appearance, work quality vs. quantity, Eatendrnce, personal accountability, %York othie, work readiness, leadership skills, disability awareness, volunteering in the community, rosponsibility, career patlaivays, certificadoms, post -secondary education, civic emalgeoxent, colmxnauty. 'Throughout all of these workshops. analytical skills rtt the workplace are presented at various topics. Youtl] are adso encouraged to participate in volunteer opportunities throughout varioa.; OCCC partnerships to fimrthcr their development, and achieve leadership skills as part of the Corps to Career trodol. OCCC also host guest speakers who have significant barriers and disabilities, to provide a cotimrou ground of resilience and hope.'To shove that people in very tough situations can overcome anything, achieve anything they set iiirlh in accomplishing, and motivate our young adults to become leaders of tomoiTow. 25A-252 EXHIBIT 3 11. Civic Engagement or Leadership Development (2 pages max) The OCCC Leadership and Development Team focuses on furthor skill~ acquisition of each Corpsmernber in the program. Every Corpsmembcr starts wil.b an orange belt at Orientation. Euch youth completes d-phases of their dnclopment, ranked according to leadcr hip componcuts: work readiness, certifications, high. school diploma; attendance rate, disciplinary Write-ups, S.M.A.R.T. goal attainment, leadership activities enguged in at OCCC:, and performance revicw-s. Each pbuse is represented by a belt, orange, green, silver and black, with black belt mpresoming the highest level of personal and professional deveopmeut. Social events, team sports, iamily events and participation including basketball and soccer tournamenis, all-star games, staff vs. student games, and trivia games are included in this, "phascs process." Youth are encouraged to participate in team activities to bring out the best in their social, emotional, and physical wollness..Annual picnics, holiday party meals, family Christmas and Thanksgiving meals allow for Corpsmcmber apprecitrtion events, recognition 6or achievement, and phase adwineement. Each phase o I: leadership and dcvolopmenl takes on new challenges. Prograrn Specialist, CCPA teacbing staff, Project -tanagers and Leadership and Ilevelopnnent Program--Llanager all work together to support a ;moth's development through his time at the Corps. The second phase, "Green bolt" includes 3o days of perfect attendance, which is also an incentive gotil, a goad work and performance evaluation, and personal growth & development, tis determined by staff eagaged with the Corpsmcmber. The green belt also requires completion ofnorlcshops. leadership development with your program specialist, and work readiness components. The third phase of the program, the "silver belt" includos an additioiud 30 days of perfect attendance, good Work and perlbmumce evaluation, persorwl growth and development (physical; mcntal, educational), completion of a State Recognized Certification, multiple Corps to Carcer workshops leading to the dovcloptncnt of a personal portfolio, and additional carter and post- secondury workshops. Additional linancial literacy gains, and additional leadership development are also acquired. '1110 final belt, the "Black" belt requires an additional 30 days orperfect attendancc, good work and performance evaluation, personal growth and development (physical, mcntal, educadond), completion orone's personal portfolio and additional competitive employment workshops to prepare for intervieays and competitive employment. All youth participate in rho leadership and development. OCC'C also participates in civic angaIgement. On election clay, and leading up to election day, special efforts are made to educate youth on the civic duties one possess as an adult, informing youth an local and natioiud voting rights; Where to vote, as well as allowing television time to follow the day's election news. All Corpsmembers participate in these election days. Another civic engagement OCCC creates is flying a group of 2-4 Corpsmembers to Sacramento to meet with the other 14 Conservation Corps and tour the State Capital, meet with legislators, compete in educational actiAlies, often meet with the Governor and other legislative leaders and policy advisors shaping California, and allow for dialogue between Corpsniember and one's representative, 25A-253 EXHIBIT 3 12. Supportive Services (I page max) O. Will ,your organization provide supportive services to youth such as gas cards, bus pass, childcure assistance, etc.7 If so, please describe. OCCC provides supportive services to youth, including gas cards, monthly bus passes, housing support, childcure assistance. Supportive Services comply with W.I.A. Regulations: 661.805: support service may only be provided to individuals who are: participating in core, intensive or training services; unable to obtain supportive services through any other programs provided such services. when they are necessary to enable individuals to participate in the WIA program. Supportive services arc available to youth throughout the 12-months in program, as well as the 12-months in follow- up after exit. OCCC has provided supportive services and has extensive history in providing this service with care, accountability, and accuracy. At times very special cases will arise, iu which the Supportive Services processing procedure will be followed- as with all supportive services (Please see attachment G). 25A-254 EXHIBIT 3 13. IneentiveH (I page max) A. Will your organization provide incentives to youth for accomplishing progran benchmarks or personal goals? if so, please describe. B. Include the Incentive Policy as ALUaclnnent II. OCCC provides incentive to youth for accomplishing program beuchmarks or personal goals. Nine total incentives are offered to youth in programs. The following incentives am offered: Perfect Altendance For entire month $50 Driver i.icense Tucentive $50 State Recognized Credential'Certification $50 Placement in Ftnployment $50 Open a Rank Account $50 {limit one account) ParolelProhation Discharge $50 Completion of Work Readiness Cm-rioulumlCan er Exploration.! Corps to Career $50 Post -Secondary Fducatiou S50 Education Program incentive 5100 Any speciPc rules 11or each incentive are included behind attachment H. 25A-255 EXHIBIT 3 14. Fallow -Up Services (3 pages max) Each participant will be eligible for 12-months .post exit lbllowup services. Follow up sorvices include but are not limited to: i,eudership Development, Regular contact with participant's employer addressing work related problems, work related peer Support groups, tracking progress of youth in employment and training, suppurtive service activities, assistance in securing better paying jobs, career development and further education, and adult mentoring. Follow up se vices will be captured by Program Specialist at four time intervals: 90 days into follow up (I" quarter), 180 days into follow up (2"`i quarter), 270 days into follow up (3)"' quarter) and 360 clays into fallow up (4°i quarter). Employer names, j ob title, wages per hour and hours per week will be tracked throughout all 4 quarters of follow up services by the Program Specialist. !Additional comments regarding participant progress will be provided in the file workshcet, and doeunrcnted in individual case notes. Case notes will be captured throughout participants time in the program, as well as follow up services. Incentives, supportive services will be provided during Cllow up services. Program Specialist will continue to maintain excellent rapport with each participant in follow up services, to continue to be able to track and maintain engagement hi the program through the 12 months of follow up services as well as, io update and complete their Individual service plan goals. Program Specialist will meuturparticipants to continue each individual goal attainment. Program Specialist will provided regularly scheduled follow up appointments with the participant to monitor progress. As a -workforce Innovations and Opportunity Act service provider, the OCCC for nearly a decade, has successfully partnered with the Workforce lnvesunent Boards of Orange County, Anaheim and Santa Ana, We have developed comprehensive metrics within individual case management to meet and exceed the strict guidelines and expectations of these reentry contracts. We will use these same metrics and internal reviews to conduct our proj ect evaluation and provide measurable outcomes I'm this project. Youth will continue to be stimulated to attend job retention workshops, career advancement and training opportunities, guest speaker presentations, peer support groups, individual follow up mcotings on a monthly, if not more frequent, time period. If a participant were to still need to obtain per['ormancc goals, Program Specialist will continue to provide excellent customer services, maintain a working relationship, quid continue to mentor and motivate youth to exceed the goals set tbrth within the 188. 25A-256 EXHIBIT 3 15.WI0A Porformance Indicators (3 pages max) OCCC has arigorous 15-point recruitment plan; including full time recruitorl3rown Paavae, to meet Lhe (25) youth enrolled by December Wr, 2019. Once a Santa Ana resident youth (or homeless youth) enters facilities, the screening, assessment and linkages process takes place with Mr. Garcia as follows: I, Prospective ptnticipant completes and subndls the Orange County Conservation Corps online application or walk in application. 2. 1'he Intake/pre-screening process begins. 'the Program Specialist determines eligibility 1 ire the Santa Ana WIOA Youth Program. 3. Topics discussed during the intake process are as follows: eligibility requirements for program services; what each youth expects upon arrival; an overview of the program mission; expected resullsicutcomes (employment, obtaining credentials, higher education attainment) and a description of both the youth's and case managers' responsibilities. 4. During the intake process, the Program Specialist has the opportunity to discuss important issues in detail and identify the youth's goals. Program Specialist conducts an interview using a questionnaire. 5. Once the youth is deemed eligible to be enrolled in the W IOA youth program, registration in CalJohs and selective services is verified. If youth is not enrolled in CaDobs or selective services Program Specialist assists in registration as necessary. G. Program Specialist will then go over eligibility checklist and determine what documents the youth should bring to the next appointment to process enrollinent e.g. parenting youth (children's birth certificate or social security card), disability (TEP/504 plan form), emancipated or Coster youth letter: pregnancy (doctors note), homeless (individual statement, written stuwuient from shelter or social service agency and applicant statement as a last resort), substance abuse (a letter from a drug or alcohol rehabilitation program) and offender (sclf- certification, applicant statement, court documents). 7, Program Specialist provides the youth an orientation information street and list of skills und job duties. g. if youth is a High Schuol drop -out, the Program Spccialisl assists youth in requesting unofficial transcripts. 9. Prograin Specialist meets with youth to process enrollment. 'fhe following (binis are provided to the youth to be signed and completed: Eligibility Checklist, W10A application, pre - application, program overview form, Equal opportunity form, grievance form, Information release authmiration fibrin, program overview I tarn and high poverty index area deLerntinatiort using Census Tracts) , selective service print-out, right to work documents 0D, SSC, Birth Cori, and or/passport), prool' of income (if applicable), applicant statement (if applicable), objective assessment (TARP Test), other cligibilin, Does. 10. The youth completes an Individual Service Strategy (1SS); which allows the youth to identify their interests and goals, skills and abilities and personal ebaructerisfres. The youth completes an objective assessment (MUE test) of literacy and numeracy skills and the OKET, Work Readiness pre -test. 11. Once completed, the Program Specialist provides the eligibility forms to the City of Sanlu Ana for approval. 25A-257 EXHIBIT 3 17. Fiscal Competency (1 page max) OCCC has dedicated accounting software MIP500. timekeeping software NovaTimc3000. and payroll systems M3 to manage our fiscal responsibility. ClientTrack on-line database. internally developed forms and custom databases will track a wide variety ol'prograrn and grant outcomes. 1lrilh multiple revenue streams, (federal. state, and local), the OCCC utilizes l:und accounting; to allocate, capture, and report fiscal data. Rind accounting allows expenses to be tracked and allocated to individual funding sources using; a specific fund account and project code(s) for that fund account. OCCC currently administers several other California Stale, local, private and federal contracts. Contracts include intensive disaster response projects, State recycling projects, County restoration and trail building assignments, and much more. All finances have been overseen by Tony llulmh lbr the past 16 years as Chief Financial Oflicur (CFO). Tony has his Master's degree of Rushiess Administration (MRA), with an e,nphasis in Finance from Pepperdinc University and all WTOA services are directly reported under California's reporting guidelines. Tony has been in lnaneial management within Non-profit. organizations for over 20 years and at the OCCC currently operates an annual budget of $4.6 million dollars. Tn 25 years n( operating, OCCC has outstanding ethical business standing with Federal, Stale, County, and City recordsr with no issues to report. OCCC, having completed over 20 comhined years of contractually comparable services to this proposal, and has the technical experience to fully deliver on another year of services. 25A-259 EXHIBIT 3 ial ORANGE C:OUN'iY toff free: (888) 641-CORP (2677) CON'5ERVATION CORPS .t. f rorn... Lown... Servv.., saww.hlreyoutls.aryl Took in C.7reen tlm l kuurel Orange County Conservation Corps Paid Work Experience Policy Purpose: To establish guidelines for the paid youth work experience of any grant program governed by W10A regulations or alternative funding and to provide youth with meaningful work experience in order to assure the successful completion of our program. Eligibility, • An individual must be WIOA eligible and enroll with Orange County Conservation Corps (OCCC) or eligible for our general enrollment. • An individual must have legal right to work in the United States and be able to furnish proof upon enrollment in the program • As it is with all WIOA services and our general enrollment, provision of services is not an entitlement. Placements; • All participants will start at the current state of California minimum wage (as of January 2018, it is $11.00 per hour) and will be provided paid sick leave. • All participants may be work up to 29 hours per week. • All participants enrolled under the WIOA will have the opportunity to wart at a minimum 6 weeks and not exceed 45 weeks or a maximum of 900 hours. Exception will be made on a case by case basis. • All other participants enrolled in our general program will have up to one year to complete the program. Extension may be requested. • All placements will be made based on the individual interest and plans developed with Case Manager/Program Specialist to support the youth in the career exploration and achievement of their goals. Placements will be available on OCCC crews and worksite partner organizations. Roles and Responsibilities: Case Manager/Program Specialist is responsible for: • Assessing and keeping record of youth's work experience needs and placements. • Inform participant of the OCCC policies and formal procedures. 25A-260 EXHIBIT 3 ORANGE COUNTY CON,SEWAUCIN CORPS • In collaboration with the Placement and Recruitment Specialist and other staff, refer youth to placements. (Attachment A — Worksite Referral Form) • Providing counseling and guidance. • Monitoring worksite compliance of labor laws and compliance with job description duties. (See attachmentAt) Participant is responsible for: • Providing necessary documentation to asses eligibility and maintain legal right to work throughout duration of the program involvement. • Follow OCCC;s procedures and protocols (attachment A2 — Corpsmember Worksite Agreement). Respect and cooperate with supervisor and fellow co-workers. • Perform the very best of his/her abilities. • Report and incidents or accidents to the supervisor and/or Case manager/Program Specialist. Placement and Recruitment Specialist is responsible for: • Managing relationships with worksite representatives. ■ Ensure all proper MOUs and in place and all policies are followed. • Monitor and report all activities of youth at worksites to the case manager. 25A-261 EXHIBIT 3 ORA.NG I_ COU NTY toll free: WON (541-WRP (2377) f,:i')iV51'R�',q"17Ofd C;:C;l3:P; e& ua�m.blraya�chsarg 'ibcds so Gwen th;r':�iiur.,! WIOA Supportive Services Policy and Procedures Effective JUry 1, 2019 Purpose: To establish guidelines for the issuance of supportive services to youth enrolled In a WIOA funded program and are actively engaged in WIOA Title I activities and/or post -exit follow up services. Procedures: ELIGIBILITY: 1. To request and receive support services, a participant must be actively enrolled in one (1) or more of the fourteen (14) required program elements, including during follow-up services. 2. Supportive services will be approved upon verification of enrollment and participation in required program elements, when it is necessary for youth to participate in required program elements, and when the youth is unable to obtain supportive services though any other program or agency. 3. Provision of support services is not an entitlement and it will be determined what supportive services are reasonably required for youth based on individual need, assessment results, and the Individual Service Plan (ISP). AVAILABILITY OF FUNDS AND ASSESSMENT OF NEED: 1. All Support Services not offered through OCCC are processed on a reimbursement basis. 2. Support services are delivered contingent upon availability of funds. 3. Initial assessment of need will be determined by the Program Specialist. The need for services will be recorded on the Individual Service Plan (ISP) and through on -going assessment. 4. Program Specialist is responsible for determining if transportation is a significant barrier to participation in required program elements, and whether or not the youth were unable to obtain services through another program or agency. 5. Supportive services may be provided while a participant is enrolled in one or more of the 14 elements, including when a participant has exited the program and is eligible for follow up services. Supportive services must be determined based upon the individual and must include a reviewlassessment of the participant's need for supportive services to meet goals and clearly documented in the case file. Supportive service obligations and expenditures are to be tracked separately and are subject to the additional policies below. 25A-262 EXHIBIT 3 Wly C:O,VS£a;VAi'ICk!`: C:OEih;r SUPPORT SERVICES PROCESSING 1. Prooram Specialist is responsible for: a. Assessing and recording needed services on the ISP form. b. Informing participant of support service policy and the required documentation needed to justify services. c. Referring participant to other supportive services offered outside of OGCC's program. Describe the method for documenting need and the absence of such services through non-WIOA resources. d. Reviewing and approving most reasonable estimates. e. Keeping a log of all supportive services received by each participant with a running total value. f. Filing copies of receipts for supportive services (when applicable) in the participants' files. g. Collecting and reviewing all invoices/statements for accuracy. h. All value cards shall be tracked with a Master Log. 1. Participant is responsible for: a. Obtaining services that are referred by Program Specialist but not provided through OCCC. b. Turn in appropriate documentation. If a participant fails to turn in appropriate documentation, no supportive services will be provided. c. Any lostlstolenldestroyed prepaid value cards requests need to be submitted with an affidavit from the participant. 2. Program Manager is responsible for: a. Reviewing all Supportive Service Receipts before submittal to the finance department and ensures that no deduction is submitted for an initial issuance to a grant funded participant. b. Program Manager will appoint a custodian who will keep the value cards in a secured storage place and keep a Master Log of all value cards. c. Program Manager will perform inventory of value cards at least on quarterly basis andlor make corrective actions to ensure the policy is followed. 3. Chief Executive Officer is responsible for (when necessary and applicable): a. Reviewing and approving invoices/statements for payment. 4. Fiscal Officer is responsible for: a. Verifying the availability of funds and notifying the Program Specialist and the Program Manager. b. Processing payment and use approved contractor policies. 25A-263 EXHIBIT 3 fJR �h C;F COUNTY ciC.. N"N iUIVATJON [:O'.PS Supportive Services; TRANSPORTATION SERVICES: 1. Bus Passes a. One 30-day bus pass will be issued per month. b. In the event the participant loses a bus pass, the participant will be charged for the cost of the replacement, except at the discretion of the Case Manager and approval from the Program Manager. c. Program Staff are responsible for issuing the bus pass and completing the information necessary on the bus pass log, the bus pass receipt form, and the voluntary deduction agreement form, if applicable. d. Copies of the bus pass receipt and Supportive Services Request Form(and voluntary deduction agreement, if applicable) will be kept in the participant file. 2. Gas Cards a. One gas card will be issued per month. In the event the participant loses the gas card, the participant will not receive a replacement. Other: Exceptions will be made at the discretion of the management. All supportive services under WIOA Supportive Services will be provided at the discretion of the Programs Manager and/or other Executive Staff. Other supportive services in additional to the ones mentioned above will follow the same procedures when applicable. 25A-264 EXHIBIT 3 SeSell � (:tE CS)U IN toll Free: {Gas) 64I-C:QKP (2677) ll J1i1:RV�ta'If,1N C:C)itl:'S �W r:am.,.F,Ami... Suve"' ovwur,ltirerystmth.or I'nol.• to Groin fie f;t!n.e.nl! Incentive Policy Effective July 1, 2019 Purpose: Incentivize youth for attainment of performance indicators and/or key benchmarks toward those outcomes (including but not limited to attainment of employment skills and goals, mastering competency levels, participating in unpaid career exploration activities, etc.). Encourage youth to participate in activities throughout program duration, including post -exit follow up for up to 12-month andlor based on contractuallagreement for obligations/deliverables. Procedures: An incentive is a payment to a participant for the successful achievement of established and measureable goals as a result of program participation. The incentive must be linked to an achievement and must be tied to training and/or education, work readiness skills, and/or occupational skills attainment goal as identified In the Individual Service Plan (ISP) or Incentive Listing. Such achievements must be documented in the participant's file as the basis for an incentive payment. All incentives are awarded in the form of a prepaid card. Incentives may be awarded for, but are not limited to, the following goal accomplishments as a result of program participation: • Attainment of degree or recognized certificate • Placement in employment or education • Significant accomplishment — reference ISP or Incentive Listing OCCC Youth Incentive plan ensures the following: a. All incentive payments must be relevant to the results of the objective assessment of each participant's ISP. b. All incentive details must be specified in the participant's Incentives Log, including the amount that was provided, the funding source used and the participant's acknowledgement of receipt. c. Participant records (ISPICase Notasllneentive Log) and financial records pertaining to incentive payments must be made available for review by local, state, and federal monitors and must most financial management standards including tracking of actual expenditures against budgeted amounts and support for accounting records to 25A-265 EXHIBIT 3 ORANGI! f,.OUNTY C ON'SEI' rION C OMIS ensure proper charging of costs. Incentive Services Processing Program Specialist is responsible for: a. Informing participant of incentive services policy and the required documentation needed to justify services. b. Assessing and recording incentive documentation. C. Keeping a log of all incentives services received by each participant with a running total value. d. Filing copies of proof of attainments of goals for incentive services (when applicable) in the participants' files. e. Collecting and reviewing all documentation for accuracy. f. Submitting the Incentive Request Form for review and approvals. 2. Participant is responsible for: a. Securing proof of incentive attainment to receive an incentive. 3. Finance/Other Staff is responsible for: a. Ensuring a strategic process of establishing incentive plans for the youth participants to support best utilization of incentives based on budget constraints. b. Reviewing and approving all Incentive Requests before submittal to the finance department. 4. Fiscal Officer is responsible for; a. Verifying the availability of funds and notifying the Program Specialist and staff. b. Processing paymenUbilling. Other: Ali incentives are optional and are not required. All incentives will be provided at the discretion of the Program Staff andlor other Executive Staff. 25A-266 EXHIBIT 3 t:)RAN(;t:CX1l.i I'rY toflirec:{tipg)fiAt•(:ORP!t67Y? CtJi 15tdRb �'i iCt� CDRFS ��. Frn�...Lcarn..,5rrvr:--- www.hir'd:yD;rttLllYlj 'fords w Ox-len tho Ful'ure! Incentives Effective July 1, 2019 Attendance Incentive $50 CM must have perfect attendance for both work AND school during an entire month For CM who are In school. CM must have perfect attendance for scheduled work only for CM who is not in school. No absences are allowed (Including excused absences & Leave of Absences). CredentiallCertification Incentive $50 CM must successfully earn a state -recognized credential or certification. Driver License Incentive $50 CM must obtain a Class S or Class C Driver License while enrolled with the OCCC. Placement in Employment Incentive $50 CM must maintain employment and submit proof of employment at time of incentive processing. Post•Seoondary Education $50 CM must submit proof of enrollment and class schedule Open a Bank Account $50 CM must open either a checking or savings account while enrolled at OCCC. Participant must submit proof of new account. CM will not be eligible for existing accounts or opening additional accounts. ParolelProbatlon Discharge Incentive $50 CM must be discharged from probation or parole while enrolled at OCCC Completion of Work Readiness Curriculum/Career Exploration $50 CM must complete all workshops assigned and submit completed checklist Others— Management Discretion $TBD but no more than $50 At the discretion of management, certain accomplishments and attainments not listed above may be given; when it is determined that the participant has made great stride in the program. 25A-267 EXHIBIT 3 ORANGE COUNTY .toll free: (888) 641-CORP (2677) CONSERVATION CORPS ...Learn..Serve... 'to, Earn www.hireyouth,org Toots to GrcKn the Fulure! Purchasing Policy Policy Purpose The purpose of the purchasing policy Is to set standards and guidelines for the procurement of supplies, equipment, or services and to ensure that they are obtained as economically as possible through an open and competitive process, This policy ensures they are managed with'good administrative practices and sound business judgement and in absent of any conflict of interest. It also ensures purchases will meet any special contractual obligations. Policy Scope Purchasing policy covers both small (less than $5,000 for single item) and large (greater than $5,000 per single item). Policy Procedure Small Purchases: • None routine purchases will need to be approved by managers/directors (can be verbal or in writing), • Routine purchases can be executed based on operational steeds including time and effort • Periodic price sampling for small purchase should be done on a minimum annual basis • Ensures compliance with all contracts Large Purchases: • All large purchases in excess of S5,000 for the purchase of a single item will need to have three bids if possible. • Sole source will need to be justified and pre -approved • Bids will be reviewed by the Chief Financial Officer or Chief Executive Officer. • Award must be'specially approved in advance by the, CFO or CEO • Ensures compliance with all contracts Presented to ROD on 01'O u18 ROD Approved on: xxrxx1xx Lfective: OW01117 25A-268 EXHIBIT 3 ORANGE COUNTY toll free: (888) 641-CORP (2677) CONSERVA1]ON CORPS r N'4 Farn... Learn..Scrve... www.hlr6youth.org Tools to Green the Future! Orange County Conservation Corps Procurement Policy Effective 7.1.2016 The OCCC will maintain, follow, and enforce procurement procedures to efficiently 'purchase the equipment, supplies and prepaid cards needed to carry out the daily operations of the.000C, ensure the OCCC is financially secure, operates within approved budget while maintaining a balanced budget: A. Code of Conduct No employee, officer, or agent of OCCC shall participate in the selection or in the award or administration of any procurement if a conflict of interest, real or apparent, would be involved. Such a conflict could arise if the employee, officer, or agent; any member of his/her immediate family; his/her partner; or an organization which employs or is about to employ any of the above has a financial or other interest in the firm selected for award. No officer, employee, or agent of OCCC shall solicit or accept gratuities, favors, or anything of monetary values from contractors, potential contractors, or parties to sub -agreements, except where the financial interest is not substantial or the gift is an unsolicited item of nominal intrinsic value. Any alleged violations of these standards of conduct shall be referred to the Chief Executive Officer. Where violations appear to have occurred, the offending employee, officer or agent shall be subject to disciplinary action, including but not limited to! dismissal or transfer; when violations or infractions appear to be substantial in nature, the matter may be referred to appropriate officials for criminal investigation and possible prosecution. B. Procurement Procedures The officer, employee or agent responsible for procurement of services, supplies, equipment, prepaid cards or construction shall review all proposed procurement actions to avoid the purchase of unnecessary or duplicative items. All services and items will be purchased with consideration of these priorities: 1. Best value 2. Cash -on -hand status 3. Features and quality of the item 4. Willingness to meet billing, delivery, and service needs. 5. Minority or Woman -owned supplier. 6. Ability of vendor to support the Mission of the OCCC. 25A-269 EXHIBIT 3 • 19/'`'q ORANGE COUNTY ® CONSERVATION CORPS Services and items less than $5007 Comparisons of prices, quality, and features can be made by visit, telephone, or by consulting advertisements and catalogues (including the Internet). All purchases must be made within budget guidelines. Written authorization (purchase request approval) and sales receipt confirming payment must be kept on file. ' Services and items Ancludinq prepaid cards) costing less than S500 (routine purchases) a) A designated staff member shall identify two or three vendors Who offer discount or competitively priced supplies. Staff shall routinely "shop" those vendors, looking for the best overall price on each order —though not necessarily on an item -by -item basis. Recommended once each year, the staff shall determine which two or three vendors in the area offer the most competitive prices. b) Nothing in the paragraph above shall prevent staff from taking advantage of tower prices from other vendors whenever better prices are available. c) When possible, staff shall attempt to negotiate discounts for large volume purchases, and should inquire about discounts for paying cash. d) All purchases must be made within budget guidelines. Written authorization and sales receipt confirming payment must be kept on file. Services and items (including prepaid cards) costing more than $500 (infrequent purchases) a) A designated staff member shall obtain written quotes, Interviewing, screening or advertisements from three vendors whenever possible. Notation of the process should be documented. Purchase decisions shall be made on the basis of the most advantageous purchase for OCCC, based on the above priorities. b) Nothing in the paragraph above shall prevent staff from taking advantage of lower prices from other vendors whenever better'prices are available. c) When possible, staff shall attempt to negotiate discounts for large volume purchases, and should inquire about discounts for paying cash. d) All purchases must be made within budget guidelines. Written authorization and sales receipt confirming payment must be kept on file. Sole Source Procurement The use of a sole source supplier is discouraged, and requires authorization of the Chief Financial Officer or Chief Executive Officer.. Requests for sole source procurement must include the reason for the lack of competitive information and justification for the selection. C. Authorization a) Staff Authorization: The Chief Executive Officer may, at his or her discretion, give one or more staff members purchase authority for purchases. b) Funds for all purchases must appear in the current board -approved budget. D. Unauthorized Purchases 25A-270 OVA :1: ORANGE COUNTY, CONSERVATION CORPS The purchase of supplies for personal use is prohibited, as in any purchase made 'without the approval of a.staff member having purchase authority. In addition td being subject to disciplinary action under the personnel policy and any remedies available under the law, an unauthorized purchaser will be held personally liable for the cost of the unauthorized purchase. 25A-271 EXHIBIT 3 YSPN MEMBER PERFORMANCE PLAN 2019-2020 W I OA YOUTH POPULATION k of - 70TALNUMBER OFYOUTH TOBESERVED I 14 14 WIOA ELEMENTS mark a "x" next to 1he elements provided In your X 11. Tutoring, study skills training, dropout prevention XI2. or 3, Paid & unpaid work experience that have academic and occupational components, which may X include: summer employment, pre -apprenticeship, Internships &job -shadowing, or On -the -Job training (20% of funds must be used for this element] 4.Occupational skills training —priority far recognized credentials aligned with sectors In- X demand X S. Education offered concurrently with workforce preparation activities _ X i 6. Leadership development -community service & • peer centered activities _ X . 1. Supportive Services X I B. Adult mentoring X 9. Follow-up services for not less than 12 months afterexit (required) X 110. Comprehensive guidance & counseling drug & x i 22. Entrepreneurial skills training _ X ` 13.Labormar kerInformation-careerawareness and exploration X 14, Activities to help youth prepare for and transition to astsecondaryeducation EXHIBIT B PERFORMANCE MEASURES (Projected Benchmarks subject to change Baseline=BL ) 1, %of Participants who are In education/training, or in unsubsidized employment during the 2"° quarter after exit 2. %of Participants who are in education/training, or in unsubsidlzed employment during the 40 quarter after exit Benchmark; 64% 3. The median earnings or Participants In unsubsidized employment during the 2nd quarter after exit Benchmark: BL• "Pending further Stare and Federal guidance. 4. % of participants who, during the program, are In education or training that leads to a recognized postsecondary credential or employment AND who are achieving measurable skill gains Benchmark: BL* *Pending furtherState and Federal guidance._ S. %af Participants who obtain a recognized postsecondary credential or secondary diploma during participation OR within 1 year after exit In serving employers Benchmark: RV "Pending further State and Federoi guidance. 1 25A-272 EXHIBIT 3 COMPLAINT HANDLING UNDER THE Workforce Innovation Opportunity Act Santa Ana Local Workforce Development Area Revised May 20, 2019 EXHIBPT C 25A-273 EXHIBIT 3 Table of Contents Information Regarding Complaints 3 A. Nondiscrimination and Equal Opportunity Complaints 3 Polioy Statement 3 2. Civil Rights 4 3. Nondiscrimination laws under 4. How to File Your Complaint 5 P. Criminal II. General Procedures for Handling Non -Criminal Violations of the Act 6 III. Procedures for Handling Complaints at the LWDA Level 8 IV. Procedures for Handling Complaints at the State Level 12 V. Procedures for Handling Discrimination Complaints by Participants 15 VI. Procedures for Handling Disability Complaints by Participants 17 GLOSSARY OF WICA TERMS 2D EXHIBIT C 25A-274 EXHIBIT 3 Information Regarding Complaints A. Nondiscrimination and Equal Opportunity Complaints 1. Policy Statement In carrying out the purpose of the Workforce Innovation Opportunity Act (WIOA), the City of Santa Ana Locaf Workforce Development Area (LWDA) will establish programs to prepare youth and unskilled adults for entry into the labor force and to afford job training to those individuals facing serious barriers to employment. Every effort will be made to provide services necessary for eligible individuals to obtain productive employment. In implementing VVIOA, all contractors in the Santa Ana LWDA will faster equal opportunity and non-discrfmination, as provided in State and Federal equal opportunity and non-discrimination laws including, but not limited to: • Title VI of the Civil Rights Act of 1964 • Title VII of the Civil Rights Act of 1904 ■ The Age Discrimination Act of 1975, as amended • Section 503 of the Rehabilitation Act of 1973 • Section 504 of the Rehabilitation Act of 1973 • Title IX of the Education Amendments of 1972 • Section 188 of the Workforce Innovation Opportunity Act of 2D14 In keeping with our commitment, no individual shall be excluded from participation in, denied benefits of, subjected to discrimination under, or denied employment, in the administration or of in connection with any WIOA funded program because of race, color, religion, sex, national origin, age, disability, or political affiliation or belief. Participation in programs and activities financially assisted in whole or in part under WIOA shall be open to citizens and nationals of the United States, lawfully admitted permanent resident aliens, lawfully admitted refugee, parolees. and other individuals authorized by the Attorney General to work in the United States. No individual will be intimidated, threatened, coerced, or discriminated against because of filing a complaint, furnishing Information, or assisting or participating in any manner in an investigation, compliance review, hearing or any other activity related to the administration of WIQA. EXHIBIT C 25A-275 EXHIBIT 3 Administration responsibility for this Equal Opportunity/Affirmative Action (EOIAA) Program is delegated to the Equal Employment Opportunity (EEO) Officer for the Santa Ana local Workforce Development Area. Equal opportunity and non- discrimination, however, will only be achieved through leadership and implementation of a viable Affirmative Action Equal Opportunity Program. 2. Civil Rights No one applying for or enrolled in the Workforce Innovation Opportunity Act (WIOA) programs may be discriminated against because of race, color, creed, disability, national origin, sex, age, political affiliation, or beliefs. This means that -- for any of the characteristics listed above: • You may not be denied the opportunity to enroll in WIOA. • No benefits or services may be denied you fordiscriminatory reasons. • You may not be segregated or treated any differently from other applicants or participants, while you are being registered, interviewed, counseled or tested; or while you are working or attending classes as part of the program. • You must be provided an equal chance to use all facilities available In the program. • Fair employment practices must be provided to all staff with regard to recruiting, hiring, transferring, promotions, training, compensation, benefits, layoff, and termination. You have the right to make a complaint if you feel you have been denied any of the above opportunities. You cannot in any way be penalized for filing a complaint. Your WIOA sponsor has established a mechanism for handling complaints and grievances. Your complaint must be filed within 180 days. All complaints will be handled confidentially. 3. Nondiscrimination Laws under WIOA Title VI of the Civil Rights Act of 1964 Prohibits discrimination on the basis of race, color, national origin, or religion. The Age Discrimination Act of 1975 Prohibits arbitrary discrimination against persons' age 40-70. The Rehabilitation Act of 1973 EXHIBIT C 25A-276 EXHIBIT 3 Prohibits discrimination based on disability. Title IX of the Education Amendments of 1972 Prohibits discrimination in any education or training program or activity receiving federal financial assistance. OTHER CIVIL RIGHTS LAWS: Title VII of the Civil Rights Acts of 1964 Prohibits discrimination in employment based on race, color, religion, sex, or national origin in all terms and conditions of employment and establishes the Equal Employment Opportunity Commission as the administrative agency. Creates the office of Federal Contract Compliance and prohibits discrimination based an race; color, sex, religion, or national origin. Department of Labor Secretary's Order no. 4-73 Prohibits discrimination based an sex. Ea ual Pay Act of 1963 Prohibits pay differential solely because of sex. Emergency Employment Act of 1971 Prohibits discrimination based on race, creed, national origin, political affiliation, or beliefs. 4. How to File Your Complaint a. Put your complaint in writing. b. Have it sworn to before a notary public, if possible. c. Provides details that tell what happened; where it happened and when it happened. d. Give the name and addresses of all persons who were present or who had anything to do with the matter. ...Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief. retaliation and citizenship, must be filed within 180 days of the alleged oocurrence directly with: EXHI BIT C 25A-277 EXHIBIT 3 Director Civil Rights Center U.S. Department of Labor, Room N-4123 200 Constitution Ave., NW Washington, D.C. 20210 Complaints on the basis of disability must be filed within 180 days of the alleged occurrence. These complaints must be filed directly with the WIOA administrative entity. The WIOA administrative entity shall issue a written decision within 30 days of the filing of the complaint. If the complaint is still unresolved, an appeal may be made to the Chief of State Workforce Investment Division Office. The Department of Labor, the Civil Service Commission, the Equal Employment Opportunity Commission, and many other offices and agencies are committed to assuring equal employment opportunities for all persons. They will protect you. A case may be taken to court if the other processes do not yield satisfactory results. You may hire your own lawyer, or if you cannot afford one, the court may appoint one for you. It is unlawful for an employer; union, or employment agency to punish you or any witness for attempting to present the facts in a case. YOUR CIVIL RIGHTS UNDER THE WORKFORCE INNOVATION OPPORTUNITY ACT Santa Ana Local Workforce Development Area 801 W. Civic Center Drive. Suite 200 Santa Ana, CA 92701 (714)565-2600 B. Criminal Complaints In accordance with the WIOA and the implementing code of Federal section 667.600.... Federal handling of criminal complaints and report fraud, abuse and other criminal activity. "All information and complaints involving fraud, abuse or other criminal activity shall be reported directly and Immediately to the City of Santa Ana and the Secretary of Labor." General Procedures for Handling Non -Criminal Violations of the Act The following procedure is promulgated to meet the requirements of Title 20, of the Code of Federal Regulations, Section 186 through 188 of the VVIOA regulations, and Section 181 of the Act (Public Law 105.200: 29 U.S. Code Sec. 2931 et seq.) at the State and LWDA level for the receipt, Investigation, hearing, and resolution of complaints by VNIOA participants, sub EXHIBIT C 25A-278 EXHIBIT 3 recipients, applicants for participation, or financial assistance, labor unions, community based organizations, or any other persons. These procedures provide for resolution of non -criminal complaints arising from the operation of the Santa Ana LWDA. A complaint is defined here as a written expression by a party alleging a violation of the Act, regulations promulgated under the Act, recipient grants, sub agreements, or other specific agreements under the Act, including terms and conditions of employment of such participants in employment training programs. All complaints; amendments and withdrawals shall be in writing. These procedures are intended to resolve matters which concern policies, procedures or action(s) arising in connection with WIQA programs operated by each LWDA grant recipient and sub recipient under the Act. These procedures shall not be construed as affecting any other available legal remedy outside of the WIQA complaint process (i.e., disputes regarding terms and conditions of employment of any employee who is not a participant), either separately or simultaneously, that a person may wish to pursue in the resolution of a non-WIOA complaint. Also, these procedures do not restrict the LWDA grant recipient staff in carrying out Informal discussion Procedures do not restrict the LWDA grant recipient staff in carrying out informal discussion and resolution of any problems outside of and without resort to the formal complaint procedure. A. The following principles and rules apply to all complaints at all steps of the complaint procedures: 1_ All complaints must be made in writing within 180 days of the alleged occurrence, except complaints alleging fraud or criminal activity. 2. All persons filing a complaint shall be free from restraint, coercion, reprisal, or discrimination. Good faith efforts shall be made to informally resolve the complaint prior to the scheduled hearing. Complainants have the right to withdraw their complaints (in writing) at any time prior to the hearing. A complainant may amend his/her complaint to correct technical deficiencies but not to add issues. 3. Complainants shall have the right to be represented at their own expense by person(s) of their choosing at all levels of the complaint process. 4. Upon enrollment Into employment or training, participants shall be provided with a written description of these procedures, including notification of their right to file complaints and instructions for filing. An employer of participants, including private -for -profit employers of participants, may use this or other complaint resolution procedures so long as the participant is informed of the complaint resolution procedure they are to follow and the time frames governing review of complaints are met. EXHIBIT C 25A-279 EXHIBIT 3 A "participant", within the meaning of these procedures, is an individual who receives employment -training services under a program funded by Santa Ana LWDA. The Complaint Resolution Procedures contained herein (or the alternative procedures which an employer may use) shall be available to participants to resolve disputes regarding items and conditions of employment of such participants in employment training programs. However, such procedures shall not be used to resolve disputes regarding terms and conditions of employment of any employee who is not a, participant. as defined herein. 5. If a complaint does not receive a decision at the LWDA grant recipient level within 60 days of filing the complaint or receives an unsatisfactory decision, the complainant then has a right to request a review of the complaint by the Governor. 6. Complainants must initially file and exhaust LWDA grant recipient/hearing procedures prior to appealing to the State except where the State determines that the LWDA grant recipient's procedures are not in compliance with the State's procedures. IIf. Procedures for Handling Complaints at the LWDA Level A. Receipt Complaints Pursuant to the WIOA regulations found at 20 CFR, Section 683.600, the LWDA administrative entities have the responsibility to conduct hearings and resolve complaints made by individuals about the administration of programs in the LWDA. 'LWDA level" encompasses LWDA administrative entity and employers to which the administrative entity has delegated the complaint resolution process. The following comprise the guidelines for resolving issues arising in connection with WIOA programs operated by the Santa Ana LWDA including resolutions of complaints arising from actions, such as audit disallowances or the imposition of sanctions taken by the Governor with respect to audit findings, investigations or monitoring reports. 1. Form and Filing of Compliant Official filing date of the compliant is the date the written complaint is received. The filing of the complaint with the Santa Ana LWDA Equal Employment Opportunity Officer shall be considered as a request for hearing and a decision must be issued within 60 days. The complaint must be in writing and must be signed and dated. The complaint should also contain the following information: a. Full name, telephone number, if any, and mailing address of the complainant; b. Full name, telephone number, and mailing address of the agency involved (respondent); c. Clear and concise statement of facts including dates constituting alleged violation; d. What provisions under the Act, regulations, grant or other agreements under the Act, are believed to have been violated; EXHIBIT C 25A-280 EXHIBIT 3 e. Remedy sought by the complainant; and f. If the complainant is a private or public entity or corporation, and not a natural person; the filing of the complaint must be duly authorized by the governing body of such entity or corporation. The absence of any of the requested information shall not be a basis for dismissing the complaint. A copy of the complaint must be sent to the respondent and both parties notified of the opportunity for an informal resolution. At each step of the complaint process, the complainant must be notified in writing of the next procedural step. 2. Informal Conference Informal conferences will be utilized by the Santa Ana LWDA to resolve complaints; however, such informal conferences shall not extend the time within which a decision must be issued after receipt of a complaint. Attempts at informal resolution will commence with two (2) weeks of the date of filing of the complaint. a. The EEO Officer will review the case and ascertain facts prior to the conference so that appropriate resolution can take place at the time of this meeting whenever possible. b. Although the complainant should be encouraged to attend this conference, his/her failure to do so should not preclude his/her right to request a hearing on the matter. c. If mutually satisfactory resolution results and the Santa Ana LWDA concurs, the EEO Officer will write a brief report for the file stating the issues and resolution. The matter shall then be considered closed. d. If resolution does not result, the complainant shall be provided the necessary information and assistance to request a hearing if he/she so desires. 3. Request for Hearing a. As in the case of the complaint, the request for a hearing should be put in writing and be filed In person or by mall. A governing board resolution of authorization to appeal should also be submitted when appropriate. The request should be filled with: Jennifer Sommers Sr. personnel Analyst — EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714) 647-5348 EXHIBIT C 25A-281 EXHIBIT 3 b. A hearing will be scheduled by the EEO Officer within thirty (30) days of the date of filing of the complaint. 4. Notice of Hearing Upon receipt of the request for hearing, the complainant and the respondent will be notified in writing of the hearing ten (10) calendar days prior to the date of the hearing. The ten-day notice may be shortened with the written consent of the parties. A decision will be issued by the Santa Ana LWDA within sixty (60) days of the date of filing of the complaint. The hearing notice shall be in writing and contain the following information: a. The date of notice, name of the complainant, and the name of the party against whom the complaint is filed. b. The date, time and place of hearing before an impartial hearing officer. c. A statement(s) of the alleged violation(s) d. Advise as to where information or assistance may be obtained, and the name, address, and telephone number of the Santa Ana LWDA Equal Employment Opportunities (EEO) Officer who can answer inquiries. 13. Conduct of Hearing The hearing shall be conducted in an informal manner with strict rules of evidence not applicable. Unnecessary technicalities should be avoided. It should provide the flexibility to enable adjustment to the circumstances presented. 1. The hearing officer shall have complete independence to obtain facts and make decisions. The hearing officer shall be in a position to render impartial decisions and thus should not be subordinate to the Santa Ana LWDA or its sub recipients. The hearing officer will be selected from a fist of names on file with the EEO Officer. 2. Full regard must be given to the requirements of due process to insure a fair and impartial hearing, 3. The hearing office designated by the EEO Officer to function in a quasi-judicial capacity should begin the hearing by summarizing the record and the issue and should explain the manner in which the hearing will be conducted. making sure that everyone involved understands the proceedings. Such explanations should be adapted to the needs of the specific situation. The hearing officer might take testimony under oath or affirmation to give some assurance of veracity to the hearing. to EXHIBIT C 25A-282 EXHIBIT 3 4. The burden of proof should be reasonable and flexible, dependent upon the circumstances of the case involved. The hearing officer determines the order of proof. Generally, the party making the complaint has the obligation of establishing his or her case and should be examined first. 5. The party involved should have the right to be represented (at their own expense) if he/she so desires. Other he/she is limited to his/her own abilities and those to the hearing officer in obtaining testimony in the case. 6. It is important that the hearing officer obtain the fullest information for the record. If the parties involved, or their representatives, do not know how to ask the right or pertinent questions in pursuing their right to due process, it shall be necessary for the hearing officer to step in to have all the materials and relevant facts elicited. 7. The practice in informal hearings is generally not to apply strict rules of evidence in obtaining facts. However, the quantity of evidence required to support a decision on an issue should be sufficiently credible that the state (or other appropriate agency), upon reviewing the decision, would conclude that the decision is supported by substantial evidence. 8. The hearing officer should attempt to negotiate a resolution of the issue at any time prior to the conclusion of the hearing, 9. Within ten (10) days of the conclusion of the hearing, the hearing officer will issue a recommended decision to the LWDA for final determination. The recommended decision shall be in writing and may be accepted, rejected or modified by the Santa Ana Workforce Development Board. C. Issuance of Decision Within sixty (60) calendar days of filing of the complaint. the Santa Ana LWDA shall issue a written decision to all parties by first class mail. The final decision shall contain the following information: 1. The name of the parties involved. 2. A statement of the alleged violation and issues related to the alleged violation. 3. A statement of the facts. 4. The decision and the reasons for the decision. 5. A statement of corrective action, if any, to be taken. 6. Notice of the right to request, within ten (10) calendar days of receipt of the decision, a review of the decision by the State Review Panel. u EXHIBIT C 25A-283 EXHIBIT 3 D. Record of Hearing An administrative file containing support documents on the complaint resolution process hearing conducted will be retained by the Santa Ana LWDA. The purpose of a record is to serve as substantiation of the process followed by the Santa Ana LWDA on the resolution of the issues and the results. This information would then be available for subsequent review in the event the matter is raised with the State. Such records must be retained for a three- year period after the grant has been officially closed out. The Santa Ana LWDA's written decision will be included in the record. Evidence received at the hearing, notes by the hearing officer, stenographer's notes and tape recordings may also be used. E. Establishment of Complaint Procedures In accordance with Section 683.600, each employing agency including private -for -profit employers of participants under the Act is required to establish a complaint procedure for resolving matters relating to the terms and conditions of employment_ Employers may operate their own grievance system or may utilize the Santa Ana LWIDA's established procedures under Section 683.600. At a minimum these procedures must include: Written notice, upon enrollment into employment training services, of the scope and availability of such procedures. Employer's grievance procedures shall be set forth in a written document and must meet the regulation mandate that a complaint will be resolved with sixty (60) days from the date the complaint was filed. A copy of employer's grievance procedure shall be provided to each participant upon enrollment in employment training. 2. Written notice; at the time the grievance is filed, of the procedures under which the grievance will be processed. 3. Written notification of the disposition of the grievance and a written decision shall be issued within thirty (30) days of the riling of the grievance unless a present and long established grievance specifically provides other limits; and 4. Written notification of the participant's right to request a review of the employer's decision by the Santa Ana LWDA and the State Review Panel in accordance with Section 683.600. IV. Procedures for Handling Complaints at the State Level Section 181 (c) of the Act and the WIOA regulations at 20 CFR. Section 683.600 (d) requires the Governorto establish a State Review process of complaints filed at the LWDA grant recipient level and of complaints initially filed at the State level. Appeals of decisions issued at the LWDA level including audit disallowances and sanctions shall be reviewed by the State Review Panel, The State Review Panel shall review the record v EXHIBIT C 25A-284 WOMM. WIN established at the LWDA level and shall Issue a decision based on the information contained therein. Complaints which may be initially filed at the State level will be heard by an independent hearing officer designated by the State Workforce Investment Division (WID). The hearing officer shall conduct a hearing and issue a recommended decision to the State Panel. The recommended decision shall be in writing and may be accepted, rejected or modified by the State Review Panel. A. Form and Filing of Complaint. I. Request for State Review of LWDA Level Decisions On receipt of a complainant's request for review because of an unsatisfactory decision, the State shall provide for an independent state review. 2. Filing of Requests for State Review The State Review Panel shall review all LWDA level decisions when a request for review is filed within 10 days of receipt of the adverse decision. Such requests must be filed In writing with the Chief of the WID Office. The request for review should contain the following information: a. Full name, address, and telephone number of the party requesting the review b. Full name, address, and telephone number of the other party c. A copy of the decision d. Brief statement of reasons for review or the section of the LWDA decision to be reviewed including regulatory and statutory citations e. A statement of the relief sought. $. Complainant Responsibility It Is the responsibility of the complainant to include in the request for review a written statement setting forth the facts presented at the LWDA hearing which support the requested relief. The Chief, WID, shall mail a copy of the request for review to the other party and to the LWDA. It shall be the responsibility of the LWDA to submit the complete record including a typed record of the hearing to the Chief, WID, within ten (10) days. B. Conduct of Hearings. 1. Request for Hearing at the State Level .1a EXHIBIT C 25A-285 EXHIBIT 3 If no decision has been issued at the LWDA level or the State has determined an audit disallowance or imposed sanctions, the complainant may request a hearing. The hearing officer will then issue a recommended decision to the State's Review Panel for final determination. 2. Filing for Request for Review The request for a State hearing shall be filed within ten (10) days after LWDA should have issued a decision or ten (10) days after the Issuance of the audit disallowance or sanction. The request shall be filed directly with the Chief of the WID in writing and should include the following: Full name, address, and telephone number of the LWDA Name, address, and telephone number of the LWDA c. Copies of complaints made at LWDA level from which no decisions were issued or sanctions and imposed. d. A statement of basis for the request for hearing. 3. Evidentiary Hearing Upon receipt of the request for a State level hearing, a hearing before a designated hearing officerwill be scheduled. The hearing will be recorded mechanically or by court reporter. Both parties concerned will have the opportunity to present oral and written testimony under oath, to call and question witnesses in support of his/her position, to present oral and/or written arguments, to examine records and documents relevant to the issue(s), and to be represented. The hearing officer shall issue a written decision, which shall be forwarded to the State Review Panel for final determination. The State Review Panel may accept, reject or modify this recommendation. The decision of the State Review Panel is final except for audit disallowances, which must be approved by the Secretary of Labor C. State Review Panel The State Review Panel will consist of a panel of three representatives from the Employment Development Department: one from the Legal Offices, one from the WID, and one from the Director's office. The panel will issue a written decision, which will be sent to the appropriate parties within thirty (30) days of receipt of the request for State review. sa EXHIBIT C 25A-286 EXHIBIT 3 V Decisions issued by this panel, under the authority of the Governor, are final. D. Issuance of State Review Decision. The State review will be limited to violations of the WIOA, implementing WIOA regulations or the grant agreement. This review shall be limited to the record established at the LWDA hearing. Procedures for Handling Discrimination Complaints by Participants. A. Complaints on the basis of race, color, or national origin, age, sex, religion, political affiliation or belief, retaliation, and citizenship, where appropriate, must be filed within 180 days of the alleged occurrence. "I. It is the responsibility of the Santa Ana LWDA's Equal Employment Opportunity (EEO) Officer to determine jurisdiction and to make the complainant aware of and provide assistance in filing a complaint in accordance with the Santa Ana LWDA's procedure under Section II (A). 1.s EXHIBIT C 25A-287 EXHIBIT 3 No later Bran --• I'm days of Handling of complaints filed at LWDA level arising in connection with aiieged WtOA programs operated by LWDAs drsrrirnination Informal Resolution Process Filing of Complaint/Request for Hearing -. Notice of Hearing issued by LWDA Hearing Conducted LWDA Decision within 60 days J Unsatisfactory Decision or LWDA Decision not issued within $0 days Within to days or receipt of unsatisfaciaiy decision or 10 days from dale Request for State Review LWDA decision o should have becn issued. Governor's Decision issued by State Review Panel If no decision issued by State Review Panel Appeal to DOL 26 EXHIBIT C 25A-288 EXHIBIT 3 In cases where areas of authority overlap, it is the responsibility of the EEO Officer to advise the complainant of the existence of State, Federal and other proper action agencies, which may also have a bearing. 3. Complainants alleging discrimination under this part will be made aware of their right to file directly with the Office of Civil Rights (OCR), U.S. Department of Labor and applicable procedures. 4. Complainants must file their complaint directly with: Jennifer Sommers Sr. Personnel Analyst — EEO Officer 20 Civic Center Drive, M-24 Santa Ana, CA 92701 (714) 647-5348 VI, Procedures for Handling Disability Complaints by Participants Complaints alleging discrimination on the basis of dfsabifity will be filed and processed under the Department of Labor regulations implementing Section 504 of the Rehabilitation Act of 1973 at 29 Code of Federal Regulations Section 32_ 1. Complaints must exhaust the Santa Ana LWDA's informal resolution procedures before filing their complaint with OCR. 2. Complainants will be made aware of the 180 days requirement In which to file his/her complaint. A. Procedures at the LWDA Level The complainant shall file his/her complaint directly with the Santa Ana LWDA. Upon receipt of the complaint, the EEO Officer shall investigate and gather information concerning the complaint. 2. An informal conference will be held with the parties concerned in an effort to resolve the issue(s)_ The complainant has the right to be present and may be represented during the conference. 3. The Santa Ana LWDA shall issue in writing its decision to the complainant no later than thirty (30) days after the filing of the complaint. B. Procedures at the State Level I. The complainant may appeal to the State if he/she Is not satisfied with the decision of the Santa Ana LWDA. 27 EXHIBIT C 25A-289 EXHIBIT 3 2. The Complainant must file his/her appeal as a request for review directly with the Chief WID within ten (10) calendar days after the receipt of the Santa Ana LWDA's decision. 3. The Chief-WID; shall issue a decision no later than thirty (30) calendar days after receipt of the request for review, 4. After the complainant has received a decision or no decision has been received from the Director of Employment Development Department (on behalf of the Governor), the complainant has the right to appeal hislher complaint within thirty (30) calendar days to the Office of Civil Rights (OCR) with the Department of Labor. zs EXHIBIT C 25A-290 EXHIBIT 3 No Inter than 180 days of Dilr,"ged discrimina6un Filed within 30 days of LWDA/Sta to Decision or 90 days from date of Initial filing of complaints Filing of complaint on the basis of Disability with LWDA Day 1 Info ImaJ ResoJution If no resolution reached Request for Hearing L- Notice of Hcaring I Hearing con ducted LWDA DeclMon Unsatisfactory Decision or No Decision State Rcvieva Governor's Decision Appeal to Assistant Secretary Department of Labor 19 EXHIBIT c Day 143 Day 60 Days 25A-291 EXHIBIT 3 GLOSSARY OF WIOA TERM AGE DISCRIMINATION ACT — A law passed by Congress in 1975 which prohibits discrimination an the basis of age by any program or activity receiving Federal Funds. APPLICANT — An individual who applies to a subrecipient or contract for services provided under WIOA and who has not yet transitioned to the status of participant. ASSESSMENT— Services designed to determine each participant's employability, aptitudes, abilities and interests and to develop a plan to achieve the participant's employment and related goals; also to identify the available employment and traning activities appropriate for the participant. Testing and counseling may also be used during assessment process. CHARGING PART Y (GP). COMPLAINANT. GRIEVANT OR AGGRIEVED PERSON — The person who charges that he/she has been discriminated against under Department of Justice nondiscrimination and civil rights regulations andlor guidelines. DISCRIMINATION — In general, a failure to treat all equally, whether intentional or unintentional; the effect of an action, policy or practice which selects an individual or class of persons to receive unequal treatment. ELIGIBLE NON -CITIZEN — Lawfully admitted permanent resident, aliens, lawfully admitted refugees, and parolees and other individuals authorized by the Attorney General to work in the United States. EMPLOYER — An employer subject to the provisions of the Civil Rights Act of 1964, as amended; including state and local governments and any Federal agency subjects to the provisions of Section 717 of the Civil Rights Act7 as amended; and any Federal contractor or subcontractor covered by executive Order 11246, as amended. GRIEVANCE — An allegation that something imposes an illegal obligation or burden or denies some equitable or legal right, or causes injustice . INDIVIDUAL WITH A DISABILITY — Any individual who has a physical or mental disability that constitutes or results in a substantial challenge to employment. INTAKE — Includes screening to determine eligibility; to select from eligible applicants those individuals who are most in need and can benefit from program services; to complete procedural requirements necessary to enroll an individual into the program and to refer those not enrolled to other programs. JOINT COMPLAINT — A complaint of employment discrimination covered by Title VII or the Equal Pay Act and by Title VI or Title V. Individual "joint complaints" are normally investigated by EEOC unless OCR has a compelling reason to investigate. "Joint complaints" alleging discrimination in employment and other practices and pattern or practice "joint complaints" are normally investigated by OCR. 20 EXHIBIT C 25A-292 EXHIBIT 3 JURISDICTION — Authority to investigate and resolve complaints against an institution subject to law or statute which has been assigned to OCR for enforcement, i.e., Title VI, Title IX, etc. PARTICIPANT — Any applicant who has: (1) Been determined eligible for participation upon intake; and (2) Who is receiving subsidized employment, training or services (except post -termination services) funded under the Act, following intake, except for an individual who receives only outreach and/or intake and assessment services. za EXHI BIT C 25A-293 EXHIBIT 3 CERTIFICATION REGARDING LOBBYING CERTIFICATION FOR CONTRACTS GRANTS LOANS and COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that: 1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any'agency, a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant,'the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing orattempting to influence an officer or employee of any agency, a Member of Congress, an.officer or employee -of Congress, or'an employee of a member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. 3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including agreements) and that all subrecipient's shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into: Submission of this certification is a prerequisite formaking or entering into this transaction imposed by 31 U.S:C: 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and -not more than $100,000 for each such failure occurring on or - before October 23, 1996, and of not less than $11,000,and not more than $110,000 for each such failure. Katharyn Muniz Name of Certifying Official Signature EXHIBIT D OCCC OSY Services Program Title 25A-294 EXHIBIT 3 Certification Regarding Drug -Free Workplace Requirements The certification set out below is a material representation upon which reliance is placed by the U.S. Department of Housing and Urban Development In awarding the grant. If It is later determined that the contractor knowingly rendered a false certification, or otherwise violates the requirements of the Drug -Free Workplace Act; the U.S. Department of Housing and Urban Development, In addition to any other remedies available to the Federal Government, may take action authorized under the Drug -Free Workplace Act. CERTIFICATION A. The contractor certifies that it will provide a drug -free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing a drug -free awareness program to inform employees about— (1) The dangers of drug abuse in the workplace; (2) The contractor's policy of maintaining a drug free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance program; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee who will be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph -(a) that, . as a condition of employment under the contract, the employee will - (1) Abide by the terms of the statement; and (2) Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction. (e) Notifying the U.S. Department of Housing and Urban Development within ten days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction; EXHIBIT E 25A-295 EXHIBIT 3 (f) Taking one of the following actions, within 30 days of receiving.nctice under subparagraph (d)(2),.with respect to any employee who is so convicted M Taking appropriate personnel action against such an employee, up fo.and including termination; or (2) Requiring such employee to participatesatisfactodly in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law. enforcement, or other appropriate agency; (g) Making a good faith effort to continue to maintains drug-free.workplace through',implementation of paragraphs (a), (b), (c), (d),.(e) and`(f). The contractor shall insert in the space provided on the attached "Place of Performance" form the site(s) for the performance of work to be carried out with the giant funds,(including street address, city, county, state, and zip code) :the contractor further certifies that,, if it is subsequently determined that additional sites will be used for the performance of work under the -contract, it shall notify the U:S. Department,of Housing and Urban Development immediately upon the decision to use such additional sites by submitting a revised 'Place of Performance" form. r Date Pro ram Operator Sign tore EXHIBIT E 25A-296 EXHIBIT 3 DIVISION OF EMPLOYMENT SERVICES PLACE OF PERFORMANCE FOR CERTIFICATION REGARDING DRUG -FREE WORKPLACE REQUIREMENTS Name: Katharyn Muniz Name of Contractor, Orange County Conservation Corps Contractor Number: A-2019- Date: July 1 2019 - June 30 2020 The Contractor shall insert in the space provided below the site(s) expected to be used for the performance of work under the contract covered by the certification: Place of Performance (include street address, city, county, state, zip code for each site): 1853 N. Raymond Ave. Anaheim, CA 92801 Address EXHIBIT E 25A-297 EXHIBIT 3 Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions This certification is required by the regulations implementing Executive Order12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510, Participants' Responsibilities. The regulations were published as Part VII of the May 16, 1988, Federal Register (Pages 19160-19211). (Before completing certification, read instructions which are an integral part of certification) 1. The prospective primary participant, (i.e. grantee) certifies to the best of its knowledge and belief, that it and its principals: a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarilyexcluded from covered transactions by any federal department or agency; b. Have not within a three-year period preceding this proposal been convicted or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state "or -local) transaction or contract under a public transaction; violation of federal or state antitrust statues or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (federal, state or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (federal, state or local) terminated for cause or default. 2. Where the prospective primary participant Is unable to certify to any of the statements In this certification, such prospective participant shall attach an explanation to this proposal. Orange County Conservation Corps Grantee/Contractor Organization Katharyn Muniz / Name and Title of Official Authorized to Certify On Behalf of the Grantee s D te�J 25A-298 EXHIBIT 3 Orange County Conservation. Corps Santa Ana Workforce Investment Board -The Youth Service Provider Netviork Request for Proposal PY 2019/2020 ORANGE COUNTY CONSERVATION CORPS HUDGET NARk4TiVE Administrative Staff —.02 FT'E— 52,800 or 2.43% of budget Administrazivo skdTconsists ol'a small percentage of the Chief Financial Officer'to per, form va)aous administralive functions including; genera] & .I.intmcial rnanabemcnt; payroll, accounts payable and office coordination. Administrative StalT'Taxes and Betrcfits - $242 or 0.21 % of budget Taxes and benefits include State unemployment at 6.2% of fits($71000 earned. 7.65% FICA and workers compensation. Program Staff —1.17 PTE — S55,101) or 47.91% of budget Ptogram staff consists of 3 individuals of which 1 Program Specialist will he exclusively dedicated to ensure the programmatic success of the grant which includes reczuit, enroll youths and overall rase management. Other programs staffivill be involved to provide overall support: leadership, management, coordination, daily superNision, training engagement and tr entorship of enrolled youths. ';>,'IOA Program Specialist— 75% 1'TF: fultp responsible for (he success organ: Operations Manager - 2?/o F'TG: projects management and acquisition Crew Supervisor I-40% FTE: proiecl supervision and mcntorShfp Program Staff Taxes and Benefits — %11,210 or 9.75% of budget These include taeas and fringe benefits associated with each staff and their corresponding percentage o€tune spent on fulfilling all progratmnatic aspect of the grant. 6.24% for State Urremployment insurance for first Sl,UOtl earned, 7.65%f'or FICA and an allocated %of respective health benefits including retirement contribution cost tint each associated stall'. Project Transportation — S1,678 or 1.46% of budget Project transportation includes vehicle insurturce, fuel, repair and maintenance. Costs are allocated based on the numhcti• o (' participant hours on the. grant compared to overall Corps 'total participants hours. Total costa are computed and allocated during each billing period. Participant Wages, Taxes and Benefits — $34,870 or 30.32% of budget IT ages arc paid directly in participants who carp a rnhtimum of $12.00.'$ l 3.00 per hour and are scheduled to work up to 29 hours per week while enrolled in our program. Taxes and workers compensations are directly associated with participants wages and are paid by tho Corps. 14 participant •;u?6.1 «weeks vvith 29 hours per week uverage rc'412 per hour and (ddz,$13 per hour EXHIBIT G 25A-299 EXHIBIT 3 Orange County Conservation Corps Santa Ana Workforce Investment Board -The Youth Service Provider Network Request for Propcsar PY 201WO20 effective January 1, 2019, NOT including any additional leveraged wages by OCCC. Additional costs ind ude taxes and workers compensation. Support Services — $6,309 or 5.48 % of budget Sapportive Services mainly ineltide uniforms, bus basses and gas cards. Clthcr supportvo service may includc hotel voucher, car repair, tattoo reanoval, dress :for success; material and supply for certification [raining and any uther related costs in helping the participants to success fully complete ilte program. Incentives — $2,8011, or 2.43% budget Incentives a»e costs associated ivitlt prepaid carols given duoctiy to die participants for successfully completing oraccomplishing certain required or encouraged milestones. These include obtaining certification, earning a high school diploma and other milestones. Budget Summary Overall. 9791a of the budget is &Ldgeted toward proera[nmatic expenses where most of the fund budgeted is directly benefiting the participants in forms of wages, benefits, incentives and supportive services, In addition to the budget, the Corps will also be leveraging approximately up to Sl 171223 of various costs associated with operating the program. Follow-up Serviiccs — rollow•-up services tior prior year participants {PY18119) ming current budgeted amount in supportive services. Tracking OCCC uses linger biometric to track all participant hours in additional to daily field sign -in sheet. Time cards arc generated bi-weekly and are sigmed off by participants with the corresponding supcnisor- Various labor distribution reports are used to track participant hours and earnings- Incentives and supportive services are requoswol through an applicable form with proper approval before they are delivered. Incentives and supportive services report can be genorated at will from our backing databases. 5ubeontracting — OCCC does not subcontract any obligations or duties in this proposal. EXHIBIT G 25A-300 EXHIBIT 3 Santa Ana Workforce Investruet ScarciYouth Council Workforce Innovation & Opportunity Act Program Year 201912020 Budget Form Orange County Conservation Corps Adminlstrative Program Total WIOA 'i.a:. ,55,10D Salades !List titlesflrd FTts)° 2,800, 57900 Benefits" 242 11,216 11,,452 Total Personnel 3,0421 68,31DI 89.352 ..........:..... fy,.:. ......... . nE ...ate'.. Kx. '•y'.1 •�� q... `.'t^jJ=Fl.:.a1:. Rent - Occuparcy Related' - - Willies Phones Irate: net tees Parting fees Security Maintenance Insurance Equipment -ental fees' ' Vehiola'ease charges (mhiclos Tay not os purchaseol I Office expenses (consamables) Account'ng Serdces Proect Expenses ' Adminstmtive Services ' Irdireel costs (attach indimc: test rate play.') Professional Services Marketi ng.'M embership Finance Charges S=training Staff haLeBmBeage,'ccnferences - Panldpsn'. Wages & Bene: rt5" 34,870 34,B70 Support sorecas' 8.300 6,300 Proft (for nrofts only) Other 0st)" Incentives 2,000 2,000 Project Transyrtatian 1,678 1,070 Charter School Total Operating Expenses GRAND TOTAL Follow-upSetvices(22j staff time +fol up svcs) r• - 45,643 45,648 rrr Grand Total with Follow-up Services 1 $ 3,042 $ 111,958 $ 115,000 EXHIBIT G 25A-301 EXHIBIT 3 i Santa Ana Wdfkfbrce Investmet 80alCYouth Council OCCC Workforce mnontfon & Opporlunny Act DIIEGrArOQiAlq {�•.x(JV` r�.q Program Year 20IN2020 WJOA WIDA OCCC SYaf(iYagaoBaLtrlaa TlmaY Arnount RC.m47.lfa0ro S;a.rr Chloe Flnnneal Clfae' T. Hugnh 2?4 2,80C.03 Subtotal Admin Stiff 3 2.800 Ennloye.rTaxa-a $ 214 Workers Colnpensat:on $ 2a Benefits y _ 5uhrom7 Admin 5at7 TaseS/Bene0p. S 242 Total Administrative Expenses 5 3.042 prjaram Sfarr Pnjerf Manager J. Newton k% 2 COUG 9t:nenlaorI TD) 40% 'aeouc INIOA P'otinvir Sbeelalist 0. Garcia 7S% 57.500.00 Subtotal Program Staff S 55,100 E'n2101'erTax9e $ 4,21a hlbrksn C"p=.nsatinn $ "95S Bene-its g S D4.0 Subtotal Progmrp Steff7axao'eanakts T 17,210 Program vpansea Pro'eri Tmnaporta; an ��eaIGIE, In$:rallae, N"f., mpolr & mai�tl ,, �6ig S:aff Tminrg 5 , Ocrupan./ Related f' rttal, Allt'es 'coal' & make 5 Subtotal Program Expenma S 1,678 Total Pmgmm FApenses S 67,988 Cbrpamembet(CMJ Expenses Amiga Total hrs' WIDA C.rn'Sfica^:rs not C14S HOUMy Rate GM Amount CMS f20 -.•Ma x 11 •Mt.) 14 5.2•tn 533 2.477 SBrI$1 Cant/-ova•s .� CMs Tota'Hours!Paid WoC<Ex crlcnx 2,477 EnaloyerTaxes $ 21307 Workers Comoensntlor $ 2,412 CM Sapand Total t4 S 24,870 Suppar'Ivb Sml,o!Jni farms!hus nxsaesIMS crdsle0oks!ruitlon!a[hws 14 $ 450 $ 6.3C0 CMI!ncundyes/Benus 1A $ 2w, Suntotal Cma Expenees 6 43,970 FollovFvp SWWCM Prior Year l22) (daft Ultra +• sup avc) 6 _ Total lvnn FollaWlrP S"icas ; 115,000 OCCC lAatcb OCCC Sta:' Sasdes & Wagcs g SO.."n Taxes & Bw.M:s S o,W7 OcccMatch- part;cipantWanes&Benefits $ 20,003 OCOECharker5nual $ 2,W5 OCCCFxaenses $ 35408 Total OCCC Caslt & Di Kind S 117,223 EXHIBIT G 25A-302 EXHIBIT 3 Santa Ana workforce Investrnet BoardYnuth Council 0ccc WorWreo In naval on A Opartunity an BIMIlido Proamm Year 2015rA929 P11DA Occe Ar SE 0aiipad Wrnea aVIOA'F O!ge Indind •:hdrs�:elixQ zw K. Sat.onl M - 3.3w Che!rinaloal ome• '. HtPJar 2% yhSD 2.SD.' Amvu-:a Ps'e:le N. Hlaez 0% - LAC I•smll SpnISW E. C:naz OSS I hfa^e"ar P. 810•pe 0% ZCD: Ulm-txcl Opasflms J. Vclp 01.4 LCrr) Prim hlms.• J. hL:nMn 2,A :,D'A T,CD: etpe Ecr1 Ti0 41A 1.rAZO 9,7.'a: A,o-niscr ll Trn D% - 3'sw. Fnmm ,Alm:y_� £GWa D% F,cklmSx,Y!Ils. Y'. °spm OA - i,GV.' 10JA Pdl],arl 9taNA-M D (,'a is ': bK, 31V..0 32.YX IieCNllef E hW'.Ai Irk - 2.20: suMtow 9ra7sahvlas 6lYages ! 57,501 4 Oe1110 SnNofsf Sk73ierIDf(a h 1f,4f2 1 9,607 Tnhf 2&ff Wagna4d En,efi(4 1 69,2e1 1 09,71? %'AOAAmwnt WIOA V710A Oche ,41[iGTW E� Budget 2.9% Panian 2" (naiad t4n4 Adndlstallen 34.3:A 1,CW - - 1.05 S:aF::allalne/s'aFf E'EloS': meerltde D.6Jp]my bf4,07C 2,19J - - 2,79r F.en:lu:fltlesipiIDrEa/Ctl'doutia Yp3aCY eleled nen.iryvoerkl•D•pe•Jml10r®yea 351O.i0 1.CEC - - I•Y27 ua:liJLOCJ:ayroll pm-mssar'aa Rl"etl•p'Ovmbamhic 27,070 78.7 - A; Ceris membe•j:llp and outreach carrpssn O-ce Ezpapeas 191070 5:•9 - 534 Oflcn upalles :'riece�o•el se+'cae 15,OW 77d - �;S CPAA-d! HIBLv.R:C;nau:ml c:mrEzisu!!rasa ProjwLExpnsas :Id2,0w lisp'. 75,5O Cn!tooly:atcvs,.pPilcsJunifornslpro;eR dked relazi Ta•sccts:im Tqd. inwv,cr., n.-i,? 144;D[d 4.191 LrA 1nx v,hl, asvJptrpairas, trh ojlantlan, tuel.:ns. malts Tmd S Cn-flan-c:: 12 S0 I.C.w. r! - 1,010 Ti!A lOn ow :'a'alsJCenia:eACPr 0....nr Mp.W, S0.1 72.009 2,CLV - 2,lNe .. .-nilaa8; n,d ni•m lannc�a=M.IJJwnfaaences ...^M =a:6PM1 "NapsIEwkl!a 2U.D:V M.u:1C - 2--.Wl 0ne,ls.•n•aaad pa•li_ya. l: n:nF.'ri8 ha„�,:d ::rcFits Tow 0,mmOn3flPaasea S I.M,9W 6 0,144 4 :, 679 1 57.506 TOOT acdc dfakA(Cato $66NOW 1 t1T,aza ' To.a V:4DA P• .;sule: R- a 2.4" 'I'o:a UCCC I-rjscud Ham W.Ow Prolaetl; iwl0.hm'OCCC hrs} � 2.95i EXHIBIT G 25A-303 EXHIBIT 3 Assuranees & Certifications Selected providers will be icquircd to sign :and submit"actual" assurances and certificates as required by (he City of Santa Anti and the Wdrklbrcc Development Board on all contracts. recognize (hal I must give nssununces for cach.itent below. If I cannot, this proposal will b ' automatically rejee(ed. I'leaw mint each bay. ant authorized by niv Board of Directors, Trustees, other legally qualified officer, or as-tho owner of this agency or business to sut,init this proposal. in We'are not currefily on any Fcdcntl,.Slaie of{alifirnia, or local Debumtent list. We will provide records fo show that we are fiscally solvent, if needed. We have, or will have, all of the fiscal control and accounting procedures heeded to ensure that 14 W1OA funds will be used as required by law and contract. We have additional funding sources and will tint be dependent on WIOA funds alone. We do or will mecl the applicable Federal, Slade, and local compliance requirentenis. 'These include, hill are not limited to: Records accurately reflect actual perl'orntance. iNlaintain record confiden{ii1hy, as required, Reporting financial, participant, and performlance data, as required. Cyrnply with State find Federal fiscal :ind'progranraclivily audits. Congth'ing with Federal and State ilon-discrinihiation provisions,. -Meeting requirements of Section 504 of the Rehabilitation Act of 1973. �( Mcc(ing requircnlcnls of the American's with Disabilities Act of 1990. (submit completed survey) Mecting all applicable labor law, including Child Labor Law standards. Agree to provide :a drug fire workplace: Agree to insure the City of Santa Ana through tIeneral Liabiligy Insurance and AutomobileLiabilin, 4 Coverage in the amount Iof$1,otfo,000m policy. Agree to provide all participants with Grievance Procedures. Agree to insure proposer's employees Iltroitgh Workers Compensation Insurance (including part -tine cnlpltryces) Procurement policies aid procedures are in place and meet federal guidelines. Vve will not: Place a youth ilia position that will displace a current employee. Use WIOA mmncy to'assisl, promote, or deter union organizing. Use fiords to employ nr train of persons in scctatiam activities. Use finds for yowli in the construction, operation, or inaintenance orally part of facility -to be used 12 for se ti rian instruction or religious worship. ' l -Use WIOA funds for activitics that would interfere with or replace regular neadcntic rugtliremcnts for \\ eligible youth who are not dropouts. Use WIOA funds to carry out -programs funded under the School -to -Work Opportunities Act of l(f94 unless the progranl(s) arc ionly-for youth eligible to participate under 41 IOA. (y J Use W IOA money under this contract to purchase any eyuipmenl, I hereby assure that all of the abum am trae. Chief Fsecutivc OOSccr s me 'Title CX111BIT H 25A-304 EXHIBIT 3 CERTIFICATE OF LIABILITY INSURANCE T1d[5 Cp}1nKtCAM IS ASUED A5 A MATYER OF tNrOMIATIDN DEV ANp CONFERS NO RIGKr$ UPON THI DERTIFICATB DOSS NOT AFF MAT'IV56Y OR NE(2ATIMy AMD7D. LXTEND OR ALTEI.1 THE: COVERAGE 13F_'LOW, THIS ODRTIFICATE DP INSURANCE LIMA NOT CCNSTItUTS A GONTRAOT SFT'4VEEN IHE IESUII REppA.SeMTA-VyE OR PHODUt:FF7, A.NDTHG CERTIFICATE. 41OLDOL IMPORTANT; Iftbs.eprtlticato bolder Ia an i4bDIT10 AL 1N4UHaD, the policypes) mart Dave AODITIONAt.INSUI, 11 SUBFOGATIOFI IS WAIVED, nublact to the terms and uehditl0na of the poltoy, oarraln pAUGias may raqurra ah thla cactificate dnog not cagier tf htatin the eartifl�ole bolder It, lisx of 9aoh eAdamomsht A). FNOUCCEII Gl Anhur J. nalloghE' & Go, w..wtw ....... ... ._..._—..... . .........._----- inSUnITI a Broker" u, 0alltontia, Inc. L1(10 0T26283 °Aa 6235 34tlery stte(310450 san FraoG ;co OA 2`1111 .. _......... _._.,.Hrd111Fe A: �IOEti?fT1F' Ll?1Yed YJJ. k�•re' Can Ix&Wf9 N7-NhLfNs(A (1faflC8 calory uG1780IiM]tIOn L'01' S INaCIIGi B_,Sdfcly NallUlSalf:a'JUtlIfy CC,ej7gn i 5063North RavmentlAl,ennn Irraulrnc: _. _I�, c1ANs lance. I ." mcua GCi4L AOEgaLRRTE�I7NITAPI'IiEN��SN: j AUTENIPS 1La I:AbILr"t hNvAl;T0 aGiC hJi phYy MIUD EIaF.E FCn,00A1Y A.'-R',SOMLY _ I UMFRELLAWAg --.{I CCCLIh FMI)IISs WAS L= a_marh, ..._i...._.— �. ' _ ' x VftrNAEt4a UdAFNN^y1TIhR ��� f � ANe 1RIPWROGTAIMMY Yrx I CA.PrvFY,d'E'P'.i?iH 7YKb�IMED7 IRNz I -"I NiA VIMA!Uy!p '7m dwed0a v G(:SI`I•'VI �kiKJF e:fiRATI�Na1MLlr _ Useeu'an,ga0nnp .=Anday: Marla Ana Wurkioraa Invaabmetd Beard Fran JWIzi 1000 East 6911ta Ara BcufaVmd 4?.00 6anto Ana CA 82701 cat.6a'I$ BY statonlapl on suAEr. o, I �IIRFRY REVISION NUId@t{R4 �'- dECN Iagum 'Itl 71-9 IN8l:r7EC N/:WFb AEIO'VN FOR THE POLICY ANY CON1RACi Ofi D i Hof DOC:IWIF.NT V1ffH RCFPL'CT 70 WR BY T41C POLID:rdi 7"A"vHIEkD FIEN6IN Ig aUBJL•C7 'f7 ' YNe it•`. flEUUli60 nV PAID xAsA18. "`r'iFicvlidd i' naaRcmre .-.. ..••..•_._a-._. ..-.-._.....J.. LCAEPAL. YOE ' _ Pn"i�Rlel]I�O�IAP;�6 ROu - I; ' F I eq aCG;LY rtJUPY ;Pa: riTG4n {— .L ann11.Y:`1.IUFvlpmrnd4eYl:1 FaR _ 'Ar.:1 S.CCDFayN05 r. 1rcU1n i 1:7rYUaa �!unl spec is aHOLILD ANY OPINE AOOVE 063OR113E0, POL4JE0 BE YNE EXPInATION DATE TF15REOF, NO -P.M WILL AGCONOANG& W(TH T)IE PQLECY PHOYISI'ONs. ACORD 26(201(v08) Tna AGORD IInme and 1040 Me lEgE.stared M Wl Of AWRD 25A-305 a U OANGL; o OEPONE 11E W-MEM00 IN 2Ji 947E EXHIBIT 3 CERTIFICATE OF LIABILITY INSURANCE I DATE (rdRl'DDYYYp THIS CERTIFICATE 15 ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERSj. AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLOER, IMPORTANT. If the certificate holder is an ADDITIONAL INSURED, the pollcAles) must have ADDITIONAL INSURED provisions or he endorsed. It SUBROGATION IS WANED, subject to the terms and conditions of the policy, certain polleles may require an ondorsemont. A statement on this cenlflcato does not confer rights to the certificate holder In llsu of such endoisomentfsl. Arthu• J. Gallagher & Co. Insurance Brokers of CA. LIC. # 0726293 605 N Brand Blvd, Suite 600 Glendale CA 91203 INSURED JNA\CUj'9 Orange County Conservation Corps 1853 N. Raymond Ave. Anaheim, CA 02801 COVERAGES CERTIFICATE NUMBER: 667487771 PHCNE 1. 818.63R.8601 __ FAX xoJ: 818.530.8701 .LIAIL �' s; Aflnle_Lee(�eIG-mrn INSUREINSI0.FFOP91N0 COVERAGE NAJCN INSURERA: Great American Alliance Insurance Cc ., 26B32 INSURER II: Great American!1RUranDe Corngany of NY 2213G NsuRERC: Von Profits URlled iNsuksa o: Navl. alnr6 hlsurance Company ! 42307 INSURER E; INSURERF: REVISION NNMRFRI THIS IS TO CERTIFY THAT TIDE POLICIES OF INSURANCE I IS'IED BELOIAr HAVE BEEN ISSUED TO'IHL :NSURED NANIED ABOVE FOIL TI'IE POLICY PERIOD INDICATED. NOTV0111STANDING ANY REQU'REMF,NT, TCIt%l OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT %,.V)I'H HESPECT TO WHICH THIS CF.RT.'FIONrE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUDJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIF5. LIMITS SHOWN MAY HAVE BEEN R_FDUCLO BY PAID CLAIMS. ILTR TYpEOF M9URANCE ADDS, SVBa - POUCYEFF POI1CY Flp: POIKVNUMEER s r MrdDCfaY --" LIMITS A X CONAIERCIALGENERALLIABILITY Y FA tl:; -0'4 10'b2'.'S 'G11!301P Jcf!ox—IRFGKE a%0:0.W0 _ _I CALMS -MADE lx� OCCUR �F .tM $EBCEsE\TzVll:•i • 3-W,O.".f. . _.. _1.110 CXF ;:bi1• ore r4iY.L1 3 E.0:0 _ P:F3CN/�I.3 am! INJL'NY S 1,0: .0: GFIT-A30HE—GAI'-LMTA181=13 aETI . [E\ER.AI A; OREGAI'E 33.000'0: - % I.. F.C_._T C r[I_IC"cc FRCCUCr6-CCrahpa AGG cD,ecM,:D] -'-HCR; I F 3 AUTOIMIEIIELIADILITY CAa09E126i05 "a+1R015 ' iviat'9 L MdINEDS:NCLEUl1IT aMic.e. f_E ILOW_ X ANYAL-O _ EQ.:IL1 h:LTY ar. JV:•VC' SCHF.WL-o AUTOROT:Y IALROE 00]IC! N.,,RY IFrrm.UmO ! x (OKM-ONLY f�CyEaTYC NAGE 'f x, idROR ONLY %Ur X ' CIrn ilao X :DI $5:0 A X UMBRELIALIA9 X CLMk FG^QLtiP AHOCCLIF\CF $4'0:0'0GGLi UCESSLIA13 CIkAC M AGGRF..-C i4:wp:0 DEC I X RFTFN-ICN$ .• _ $ p 1YORHERSCOMPMV6ATION 111-1 Y35:0'.201a Ii1:20:6 'Y. •2C1S X C"R' ANDENPWYERS'11ABILIIY YIN :dIA UTE _ C? _ ANWROPk EfC1Y:HIn16dFs-CU-'IVE - ^'rICER.'.'dEl/-SFY.ki:CliO:.••' I NSA =L EaCII?.C$:F,, 1 3Mx1.Ixm •. lAtentlebrY in NNI '- CL]aFA,'F-FA eill'_O"-'.S',O:+I Ix)p _._ _ :LS:RPTL^.N CF C+FH%;qC\b falpr FI :SFASt-'CL LYLMT �•�oUxl U DIv::m&Oklcex rIYuDULvcs'al M.' :C IR016 18M •].:SS Pmklm' 12:D:,u::al Arc'mr.: 42.:x.:U a DESCRIPTION DID OPERAYMNS. LOCATIONS S VEHICLES JACORD dOLAd&Honal Rnmvks acltsdUl6, May of s(huhad If mare spaco Is mqulred) Pclicy: Abuse and molaStatIop CDVerRge Policy#: PAC 5154680. 14 Carfler:Great.Arnerican Alliance Insurance Co, NAIL: 20832 Ten: 1 D!01/2018 ADIO J201D Each CDC: $1.000,0.00 Aggregate : $3ADU,000 Policy: Prafessfanal Liability See Attached,., Cityy o' Santa Ana, Workforce Investment Board 10D0 E. Santa Ana Blvd,. Ste. 200 Santa Ana CA 02701 SHOULD ANY OF THE ABOVI; DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHOANZED M R&0>.. ACORD ALUVKU LS (RUISJU3) The ACORD name and logo are registered marks of ACORD 25A-306 EXHIBIT 3 AC 7 L> AGENCY Achur J, GGIla9her d Co. POLICY NUGEER CAIiRIeR AGENCY CUSTOMER ID: ORANCOU-19 _ LOC 0: AnnIT1ONa1_RFMARK53CH1=1 iv F NAIL CGGE NAMED INSUME) 0,ango County Consarvatinn Cerps 1853 N. Raymond Ave. Anaheim- CA 92801 Page i of THIS ADDITIONAL REMARKS FORM 19 A SCHEDULE TO ACORO FORM, j FORM NUMBER: 25 FORM TITLE: CER1IRGATt OF LIAWLIIY INSURANCE 11 Insurance Co, NAIL: 20832 s ofFioars, agents, employes and velar-Wrs, and the Stateot CaOfmnla, Its of9uays, employees, and volcntGors are named addilional with respocfto the operations of the named insured per the n!tached GO 2026 endorsement. Such insviance is Primary and :raCompensation coverage evidence only. The AGORO name and logo are registered marks of ACORO 25A-307 Orange County Csnsewatlon Corps EXHIBIT 3 Policy No: PAC 5164680 14 E£ec5ve Date: 10t01l2018 CG 20 26 (Ed. 04 13) THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY. ADDITIONAL INSURED - DESIGNATED PERSON OR ORGANIZATION This endorsement modifies Insurance provided Linder the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART Schedule Name of Additional Insured Person(s) or Organizatlon(s): The City of Santa Atu1, its officers, agmits, employees and coluntrcrv, and the Stale of California, its officers, employees, and volunteers Information required to complete this Schedule, if not shown above, will be shown in the Declarations. A. SECTION II - WHO IS AN INSURED is amended to include as an additional insured the persons) or organization(s) shown in the Schedule, but only with respect to liability for "bodily injury," "property damage" or "personal and advertising injury" caused, In whole or In part, by your acts or omissions or the acts or omissions of those acting on your behalf: 1. in the performance of your ongoing operations; or 2. in connection with your premises owned by or rented to you. However: 1, the insurance afforded to such additional insured only applies to the extent permitted by law; and 2. if coverage provided to the Additional Insured is required by a contract or agreement, the insurance afforded to such additional insured will not be broader than that which you are required by the contract or agreement to provide for such additional Insured. S. With respect to the Insurance afforded to these Additional Insureds, the following is added to SECTION III - LIMITS OF INSURANCE: If coverage provided to the Additional Insured is required by a contract or agreement, the most we will pay on behalf of the Additional Insured is the amount of Insurance: 1. required by the contract or agreement; or Copyright, ISO Properties, Inc., 2012 CC; 20 26 (Ed. 04113) (Page 1 of 2) 25A-308 W3.IU1kIN 2. available under the applicable Limits of Insurance shown in the Declarations; whichever is less. This endorsement shall not increase the applicable Limits of Insurance shown in the Declarations. Copyright, ISO Properties, Inc., 2012 CG 20 26 (Ed. 04113) (Page 2 of 2) 25A-309 25A-310