HomeMy WebLinkAbout25E - AGMT FLOW CONTORL VALVE MAINTENANCEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 2, 2019
TITLE:
APPROVE AN AGREEMENT WITH
GRISWOLD INDUSTRIES FOR FLOW
CONTROL VALVE MAINTENANCE,
REHABILITATION, AND REPLACEMENT
SERVICES IN AN AMOUNT NOT TO
EXCEED $500,000
(NON -GENERAL FUND)
(STRATEGIC PLAN NO. 6, 1)
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 161 Reading
❑ Ordinance on 2"d Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
?ew S�_ FILE NUMBER
CITY MANAGER
RECOMMENDED ACTION
Authorize the City Manager and Clerk of the Council to execute an agreement with Griswold
Industries dba Cla-Val to provide flow control valve maintenance, rehabilitation, and replacement
services, for a three-year period commencing July 2, 2019, and expiring July 1, 2022, with provision
for one two-year renewal option exercisable by the City Manager and City Attorney, for $100,000
annually, in a total amount not to exceed $500,000 paid from the Water Utility Water Production &
Supply Fund, for the term of the agreement, subject to non -substantive changes approved by the
City Manager and City Attorney.
DISCUSSION
The City of Santa Ana supplies potable water to over 45,000 accounts, which includes all of the
City's 324,000 residents, business, and institutions. The City's water production system consists
of 22 wells, 4 pressure control stations, 7 Metropolitan Water District connections, 7 water pump
stations, 10 reservoirs, and 34 flow control valves. Flow control valves are located throughout the
City at water production sites, such as well and pump stations, in order to effectively control the
amount of water introduced into the distribution system and sustain desired pressures. Flow control
valves are complex valve systems that rely on mechanical, hydraulic, and electric controls and
sensors to function properly. As with other water system assets, flow control valves must be
periodically maintained to ensure they operate as intended. Many of the City's flow control valves
are in need of rehabilitation and some must be replaced. Due to the special characteristics of flow
control valves, it is ideal to have manufacturer -certified technicians perform maintenance,
inspection, rehabilitation, and replacement services.
25E-1
Approve Agreement with Griswold Industries for Flow Control Valve
Maintenance, Rehabilitation, and Replacement Services
July 2, 2019
Page 2
Staff prepared a Request for Proposals (RFP) (Exhibit 1) which was advertised on the City's
PlanetBids website, as well as the City website. Two proposals were received and evaluated by a
selection committee based on criteria as outlined in the RFP. Listed below are the responding
firms and their respective scores:
FIRM Location Preliminary
Score
Griswold Industries Costa Mesa, CA 94.3
Power Bros Machine Montebello, CA 76.8
In accordance with the RFP, staff recommends awarding a contract to Griswold Industries (Exhibit
2). Their proposal demonstrated a high technical competency and experience performing similar
services from inspection to installation. The proposal contained a clear path toward achieving City
goals and objectives as required by the RFP.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are budgeted in the proposed Fiscal Year 2019-20 Water Utility Water Production & Supply
Account (No. 06017640-62300) and will be included in proposed budgets for future years as
follows:
Fiscal
Accounting Unit
Fund
Accounting Unit —Account
Amount
Year
— Account #
Description
Description
Agreement 3-Year Term
FY 19/20
06017640-62300
Water Fund
Water Utility Water Production &
$100,000
Supply — Contract Services
Professional
FY 20/21
06017640-62300
Water Fund
Water Utility Water Production &
$100,000
Supply — Contract Services
Professional
25E-2
Approve Agreement with Griswold Industries for Flow Control Valve
Maintenance, Rehabilitation, and Replacement Services
July 2, 2019
Page 3
FY 21/22
06017640-62300
Water Fund
Water Utility Water Production &
$100,000
Supply — Contract Services
Professional
Fiscal
Accounting Unit
Fund
Accounting Unit, Account
Amount
Year
— Account #
Description
Description
Extension O tion
FY 22/23
06017640-62300
Water Fund
Water Utility Water Production &
$100,000
Supply — Contract Services
Professional
FY 23/24
06017640-62300
Water Fund
Water Utility Water Production &
$100,000
Supply — Contract Services
Professional
Total Contract Amount:
$500,000
Fuad Svss, PE, PLS
Executiv Director
Public W ks Agency
FS/NS/RR
Exhibits: 1. RFP No.18-052
2. Agreement
APPROVED AS TO FUNDS AND ACCOUNTS:
10
Kathryn Downs, CPA
�/Executive Director
/ Finance and Management Services Agency
25E-3
25E-4
EXHIBIT 1
REQUEST FOR PROPOSALS (RFP)
FOR
FLOW CONTROL VALVE MAINTENANCE AND REHABILITATION
PROGRAM
RFP NO.: 18-052
CITY OF SANTA ANA
PUBLIC WORKS AGENCY
220 S. Daisy Avenue, Bldg A
Santa Ana, CA 92703
Cesar Barrera, P.E.
Project Manager
(714) 647.3387 Office
cbarrera@santa-ana.org
veiss, PE, PLS
cutive Director
Works Agency
KEY RFP DATES (Subject to chancre at discretion of City):
Issue Date: Tuesday, April 2, 2019
Deadline for Requests for Information: Tuesday, April 16, 2019
Proposal Due Date: Tuesday, April 23, 2019 at 3:00 P.M.
Projected Award Date (anticipated): Tuesday, June 4, 2019
City of Santa caRFP 18-052
NOTICE INVITING PROPOSALS
NOTICE IS HEREBY GIVEN that proposals will be received from qualified firms for Flow Control Valve
Maintenance and Rehabilitation Program.
Responses to this Request for Proposals (RFP) will be accepted until Tuesday, April 23, 2019 at 3:00
P.M.
Responses to this Request for Proposals (RFP) must be submitted electronically to the PlanetBids
system. It is the responsibility of the proposer to ensure that any proposals submitted have been
uploaded to PlanetBids prior to this proposal due date and time.
Proposals shall NOT be mailed or sent via telegraphic, electronic or facsimile means.
All notifications, updates and addenda will be posted online on PlanetBids at
https://www.planetbids.com/portal/r)ortal.cfm?Comr)anylD=20137 and on the City's RFP Bid page at
www.santa-ana.org/bids-rfps. Proposers shall be responsible for monitoring PlanetBids and the City's
RFP Bid page to obtain information regarding this solicitation. Failure to respond to required updates
may result in a determination of a nonresponsive proposal.
LETTER OF INTENT: As a courtesy to the City, all interested firms are encouraged to submit a
Letter of Intent of their pending proposal to the noted Project Manager by the required date as
shown on the cover page of this RFP. Letters shall be sent via certified mail or email. A decision,
by an interested firm, not to submit a Letter of Intent would not lead to the disqualification of the
firm.
City of Santa Ana RFP 18-052
Z5e- 6
TABLE OF CONTENTS
GENERAL..........................................................................................................................................................................4
A. NATURE OF WORK:..........................................................................................................................................4
B. SUBMITTAL OF PROPOSAL: ........................................................................................................................... 4
C. PROPOSAL EVALUATION AND RATING: ..................................................................................................... 4
D. PROJECT FUNDING: ......................................................................................................................................... 4
E. TERM OF CONTRACT AGREEMENT: ........................................................................................................... 5
IL PROPOSAL TERMS AND CONDITIONS.....................................................................................................................5
A.
EXAMINATION....................................................................................................................................................5
B.
EXECUTION OF AGREEMENT........................................................................................................................5
C.
PROPOSAL VALIDITY.......................................................................................................................................5
D.
PRE -CONTRACTUAL EXPENSES..................................................................................................................5
E.
JOINT OFFERS/SUBCONTRACTORS...........................................................................................................5
III. INSTRUCTIONS TO PROPOSERS...............................................................................................................................6
A.
CITY RESPONSIBILITIES.................................................................................................................................6
B.
PROPOSER RESPONSIBILITIES....................................................................................................................6
C.
REQUEST FOR INFORMATION OR CLARIFICATION................................................................................6
D.
ADDENDA............................................................................................................................................................6
E.
LICENSES & PERMITS.....................................................................................................................................6
F.
INSURANCE........................................................................................................................................................6
G.
PAYMENT INFORMATION PACKET..............................................................................................................7
H.
CITY RIGHT TO REJECT..................................................................................................................................7
I.
PROTESTS..........................................................................................................................................................7
IV. SUBMITTAL REQUIREMENTS......................................................................................................................................7
A. GENERAL.............................................................................................................................................................7
1. NUMBER OF COPIES AND SIGNATURE........................................................................................7
2. DEADLINE.............................................................................................................................................7
B. PROPOSAL CONTENTS...................................................................................................................................8
1. STATEMENT OF QUALIFICATIONS................................................................................................8
2. SCOPE OF SERVICES & SCHEDULE.............................................................................................8
3. FEE PROPOSAL...................................................................................................................................9
4. CERTIFICATIONS................................................................................................................................9
V. PROPOSAL REVIEW (CONTRACTOR SELECTION)...............................................................................................9
A. EVALUATION AND RATING.............................................................................................................................9
B. SELECTION.........................................................................................................................................................9
VI. AWARD OF AGREEMENT..............................................................................................................................................9
A. REQUEST FOR COUNCIL ACTION................................................................................................................9
B. EXECUTION OF AGREEMENT......................................................................................................................10
VI I. IMPLEMENTATION........................................................................................................................................................10
A. NOTICE TO PROCEED...................................................................................................................................10
VIII. PUBLIC RECORDS........................................................................................................................................................10
APPENDIX
ATTACHMENT 1: SCOPE OF WORK
ATTACHMENT 2: STANDARD AGREEMENT
ATTACHMENT 3: CERTIFICATIONS
APPENDIX A: VALVE LIST
City of Santa Ana RFP 18-052
2FSE37
GENERAL
The City of Santa Ana ("Santa Ana" or "City") is the county seat and second most populous
city in Orange County, California, with over 340,000 residents. It is the 57th most -populous
city in the United States. There are approximately 45,000 metered water accounts.
Santa Ana is located in Southern California, adjacent to the Santa Ana River, about 10 miles
away from the California coast. Founded in 1869, the City is part of the Greater Los Angeles
Area, the second largest metropolitan area in the United States with almost 18 million
residents in 2010.
A. NATURE OF WORK:
The City of Santa Ana is seeking a firm to provide preventative maintenance,
rehabilitation and replacement services for the City's water pressure reducing and
pressure sustaining valves. The City intends to enter into agreements with a single firm
to provide the described services. A detailed Scope of Work is included in ATTACHMENT
1: SCOPE OF WORK in the Appendix of this RFP.
B. SUBMITTAL OF PROPOSAL:
Responses to this Request for Proposals (RFP) must be submitted electronically to the
PlanetBids system. It is the responsibility of the proposer to ensure that any proposals
submitted have been uploaded to PlanetBids prior to this proposal due date and time.
The Fee Proposal shall be submitted separately and electronically to the PlanetBids
system prior to this proposal due date and time.
C. PROPOSAL EVALUATION AND RATING:
The criteria for evaluating the proposals submitted will take the following items into
consideration:
Firm/Team Experience 20%
Understanding of Need 40%
Fee 40%
The City has established a proposal review committee to evaluate proposers
based on the response to the RFP, which includes adherence to outlined
directions and format, and the City evaluation criteria set forth above.
A final score will be calculated for each submitted proposal and used to rank the
proposers.
D. PROJECT FUNDING:
Project is funded by State and local funds.
City of Santa Ana RFP 18-052
L55 8
E. TERM OF CONTRACT AGREEMENT:
This term is outlined in the Standard Consultant Agreement, as contained in
ATTACHMENT 2: STANDARD AGREEMENT in the Appendix of this RFP.
II. PROPOSAL TERMS AND CONDITIONS
By submitting a Proposal, the Proposer acknowledges that it has thoroughly examined and
accepts the Terms and Conditions of this RFP as described below:
A. EXAMINATION
Proposer represents that it has thoroughly examined and become familiar with the
services and responsibilities required in this RFP and that it is capable of effectively and
efficiently performing quality work to achieve the City's objectives. Any attachments
referenced herein or any interpretations, clarifications or amendments subsequently
posted in the relation to this RFP are fully incorporated.
B. EXECUTION OF AGREEMENT
The City and the selected Proposer will enter into an Agreement similar to that as shown
in ATTACHMENT 2: STANDARD AGREEMENT in the Appendix of this RFP. If a
Proposer is unwilling or unable to execute an Agreement within thirty (30) days after being
notified of selection under this RFP, the City reserves the right to select the next most
qualified Proposer or call for new Proposals, whichever the City deems most appropriate.
C. PROPOSAL VALIDITY
Services, pricing and warranties indicated in a respondent's Proposal must be valid for a
period of 120 days after the submission of the Proposal.
D. PRE -CONTRACTUAL EXPENSES
Santa Ana shall not, in any event, be liable for any pre -contractual expenses incurred by
Proposers in the preparation of its proposal.
E. JOINT OFFERS/SUBCONTRACTORS
Where two or more Proposers desire to submit a single Proposal in response to this RFP,
they should do so on a prime sub -Contractor basis. The City intends to contract with a
single firm and not with multiple firms doing business as a joint venture. Should the use
of sub -Contractors be offered, the Proposer shall provide the same assurances of
competence for the sub -Contractor plus the demonstrated ability to manage and
supervise the subcontracted work. Sub -Contractors shall not be allowed to further
subcontract with others for work under the Agreement. The provisions of the Agreement
shall apply to all sub -Contractors in the same manner as the Proposer.
City of Santa Ana RFP 18-052
2BE59
III. INSTRUCTIONS TO PROPOSERS
A. CITY RESPONSIBILITIES
The City will provide information in its possession relevant to preparation of required
information in RFP. The City will provide only the staff assistance and documentation
specifically referred to herein.
B. PROPOSER RESPONSIBILITIES
Point of Contact: The selected proposer will assume responsibility for all services in its
proposal. The selected proposer shall identify a sole point of contact with the greatest
knowledge in regard to the required service operations and contractual matters, including
payment of any and all charges resulting from the Agreement.
Evidence of Financial Capacity: Proposer may be requested to submit its most recent
audited financial statement, evidencing proposer's financial capacity to fully perform the
required services, including provision of equipment and personnel expenses over a ninety
(90) day period. If said financial statement does not reflect full ninety (90) day operational
capacity, proposer may include a letter of credit as evidence of supplemental capacity.
C. REQUEST FOR INFORMATION OR CLARIFICATION
All questions or requested clarifications shall be made in writing via e-mail to the Project
Manager (contact information as noted on the cover page to this RFP) by or before the
"Deadline for Requests for Information" date noted on the cover page of this RFP. No
verbal requests or responses will be accepted. Significant interpretations or clarifications
will be addressed via addenda to this RFP, as indicated below in SUB -SECTION D
"ADDENDA".
D. ADDENDA
Any changes in RFP from the date of release to date of submittal will result in an
addendum or amendment. Notification of such addendum or amendment shall be
posted on PlanetBids and City's website, www.santa-ana.ora/bids-rfps
E. LICENSES & PERMITS
The selected Proposer shall be required to obtain a City of Santa Ana Business license
within ten (10) business days of selection and must provide a copy to the City Project
Manager or designee prior to commencing any work in Santa Ana.
Additionally, Proposer will be responsible for obtaining any licenses/permits required by
the Scope of Work.
F. INSURANCE
The selected Proposer shall provide the required evidence of insurance coverage as set
forth in the standard agreement within ten (10) business days after receipt of notice of award.
City of Santa Ana RFP 18-052
25e -I 0
G. PAYMENT INFORMATION PACKET
The selected Proposer shall return a completed payment information packet within ten
(10) business days after the successful Proposer has received notice that the agreement
has been awarded. The packet is available on the City's website: www.santa-ana.orcl/bids-
rfPs
H. CITY RIGHT TO REJECT
The City reserves the right to reject any or all proposals submitted and no representation
is made hereby that any agreement will be awarded pursuant to this RFP or otherwise.
The City reserves the right to accept or reject the combined or separate components of
this proposal in part or in its entirety or to waive any minor inconsistency, informality or
technical defect in the proposal.
The City reserves the right to reject, replace and approve any and all subcontractors. All
subcontractor(s) shall be identified in the response to the RFP. Subcontractors shall be
the responsibility of the successful Proposer and the City shall assume no liability of such
subcontractors.
I. PROTESTS
Proposers with concerns or rebuttal of any staff determination of non -responsiveness or
non -responsibility may submit, in writing within five (5) business days, to the Project
Manager, any concerns regarding the RFP process or staff determination. Such writing
shall be considered by the City Manager or his designated representative, and may be
acted upon within five (5) business days. If no action is taken within such time, there shall
be no change to the staff determination. The exercise by Proposer of its right to submit
written concerns shall be a condition precedent to seeking judicial review of any award of
a contract hereunder.
IV. SUBMITTAL REQUIREMENTS
A. GENERAL
1. NUMBER OF COPIES AND SIGNATURE
Refer to SECTION I "GENERAL" above.
2. DEADLINE
Proposals are due, to the City of Santa Ana (via PlanetBids submittal), at the
date and time set forth above in the Notice Inviting Proposals.
City of Santa Ana RFP 18-052
2311
B. PROPOSAL CONTENTS
A responsive proposal shall contain the following documentation:
1. STATEMENT OF QUALIFICATIONS
The Statement of Qualifications shall be limited to a MAXIMUM of (10) DOUBLE -
SIDED PAGES (excluding front and back covers, section dividers and attachments
such as resumes, forms). Font size shall be minimum 11-point Arial. Proposal exhibits
shall be maximum 11"x 17". The Statement of Qualifications includes the following:
a. Cover Letter
Proposals shall include a letter signed by a principal or authorized representative
who can make legally binding commitments for the entity. Include type of business
entity.
b. Agreement Statement
Proposal shall include a statement outlining your concurrence or concerns with
any and all provisions as contained in the standard agreement attached as
ATTACHMENT 2: STANDARD AGREEMENT in the Appendix of this RFP.
c. Firm and Team Experience
Proposal shall include a profile of the firm's experience. At a minimum, this should
include the project manager/principal agent, associates in charge when project
manager/principal agent is unavailable, key personnel, firm size, and a description
of the organization. The project manager/principal agent shall be the primary
contact person to represent your firm.
Understanding of Need
Proposal shall include an outline which demonstrates the firm's understanding of
the scope of services and relevant experience performing relative tasks. This
outline should include anticipated approach, tasks necessary for successful
completion, and suggestions or special concerns that the City should be made
aware of.
e. Relevant Project Experience
Proposal shall include a list of relevant projects, which your firm or personnel have
completed within the last five (5) years, including significant work with public
agencies. Project information should include project description, year completed,
client name, along with a person to contact and their telephone number.
f. Fee
Fees may or may not be included as part of evaluation criteria. Refer to SECTION
I "GENERAL" above and SUB -SECTION IV.A.3 "FEE PROPOSAL" below. (this
item is not part of the page limit)
2. SCOPE OF SERVICES & SCHEDULE
Proposal shall include a Scope of Services which details the work phases to be
completed, the tasks to be accomplished and the deliverables to be provided. based
City of Santa Ana RFP 18-052
25 M 2
upon the requested Scope of Work, detailed in ATTACHMENT 1: SCOPE OF WORK
in the Appendix of this RFP.
3. FEE PROPOSAL
Proposer's fee proposal shall be submitted concurrently with the technical proposal,
but in a separate submission to the PlanetBids system. This shall include the proposed
Total Fee, firm's Standard Hourly Fee Schedule, and a Project Fee Schedule as
outlined in the Scope of Work.
Where fees are NOT included as part of evaluation criteria, the fee proposal will not
be opened until the proposals have been evaluated by the proposal selection
committee. The City will select the Contractor based on qualifications, and then
negotiate a contract price based on available funding.
Where fees ARE included as part of the evaluation criteria, the fee proposal will be
opened and reviewed concurrently with the proposal, and weighted per the
percentage identified in SECTION I "GENERAL" above.
4. CERTIFICATIONS
The following forms, included in ATTACHMENT 3: CERTIFICATIONS in the Appendix
of this RFP, shall be signed and included as part of the proposal submittal package:
• Non -Collusion Affidavit
• Non -Lobbying Certification
• Non -Discrimination Certification
V. PROPOSAL REVIEW (CONTRACTOR SELECTION)
A. EVALUATION AND RATING
Refer to SECTION I "GENERAL" above.
B. SELECTION
The committee may interview the top ranking proposers. The City will recommend award
of the agreement to the proposers who will provide the best quality and value to the City.
City reserves the right to begin negotiations and enter into an agreement without interview
or further discussions.
VI. AWARD OF AGREEMENT
A. REQUEST FOR COUNCIL ACTION
Following evaluation and rating by the proposal review committee, the Executive Director
will recommend award of an agreement to the proposer providing the best quality and
value to the City.
City of Santa Ana RFP 18-052
2MA3
B. EXECUTION OF AGREEMENT
A standard agreement is included as ATTACHMENT 2: STANDARD AGREEMENT in the
Appendix of this RFP. 'Proposer" will hereinafter be referred to as "Contractor" in
standard agreement. The term of the agreement will begin after the agreement is fully
executed, and all required bonds, insurance documents and contents of the payment
information packet have been received and approved.
VII. IMPLEMENTATION
A. NOTICE TO PROCEED
A formal Notice to Proceed (NTP) may be issued after the agreement is fully executed,
and all insurance documents and contents of the Payment Information Packet have been
received and approved.
VIII. PUBLIC RECORDS
All responses to the RFP shall become property of the City, and proposals will become public
record after award of agreement. Proposer information identified as proprietary information
shall be maintained confidential, to the extent allowed under the California Public Records
Act.
City of Santa Ana RFP 18-052
2i9E114
CITY OF SANTA ANA
RFP NO.: 18-052
FLOW CONTROL VALVE MAINTENANCE PROGRAM
Appendix
ATTACHMENT 1: SCOPE OF WORK
25E-15
CITY OF SANTA ANA
RFP NO.: 18-052
FLOW CONTROL VALVE MAINTENANCE PROGRAM
SCOPE OF WORK
Introduction and Background:
The City of Santa Ana is located in the heart of Orange County, California and is
approximately 27 square miles. The City provides potable drinking water for all of the City's
residents and businesses. The City's water production system consists of 22 wells, 4 pressure
control stations, 7 Metropolitan Water District connections, 7 water booster stations and 8
reservoirs and 2 sanitary sewer lift stations. Control and monitoring of the water system and
sewer facilities is coordinated via the City SCADA system using a series of radios to send and
receive data from remote locations to the City Home SCADA control room. Flow and pressure
control through the water system is achieved using Cla-Val valves per Appendix A.
Description of Work:
The City is requesting proposals for the purpose of rehabilitating, replacing and
maintaining all Cla-Val pressure control valves within the water production facilities. The
contract term shall be for three years with a City option to renew for one additional 2-year term.
The Contractor will be expected to hold firm pricing on all contract items supplied for the duration
of the contract. Labor increases shall be subject to mutually agreeable terms between the City
and the Contractor.
Contractor Responsibilities:
I. INSPECTION/PREVENTATIVE MAINTANENCE (BID ITEMS 1-3)
Inspection shall include annual examination of all valves and any pilot valve systems associated
with the valves listed in Appendix A. Preventative maintenance shall be performed every 12
months at each valve system in order to elongate the lifespan of the valves and to determine
how the operating conditions of the system are affecting the valve. The preventative
maintenance inspection shall verify the working condition of the valve. Preventative maintenance
should consist of, but not limited to, the removal of lime deposits/mineral buildup from the valve
stem and other metal parts, inspection of parts, calibration of settings, maintaining and cleaning
the strainers, exercising the valves, checking the pilot tubing for leaks, inspecting pilot disc
retainers, and confirmation that the diaphragm assembly is properly functioning. Preferably,
preventative maintenance should be accomplished without removing the valve from the line.
In addition to preventative maintenance, the Contractor shall, upon request from the City, deploy
to any valve and/or pilot valve site and perform a working inspection of the existing valve if the
City encounters any valve operational issues.
II. REPAIR (BID ITEMS 4-9)
The Contractor shall repair or replace any parts of the valve found to be worn or otherwise in
need of replacement. All internal parts of the valve shall be cleaned of mineral deposits prior to
reassembly of the valve. When required (typically every 5 years), complete valve
25E-16
CITY OF SANTA ANA
RFP NO.: 18-052
FLOW CONTROL VALVE MAINTENANCE PROGRAM
rebuilds/rehabilitations should be performed in which the main valve and its respective pilot
controls are cleaned internally, all rubber parts are replaced, and all metal parts replaced where
needed. All repairs and rehabilitations shall be made in accordance with Cla-Val guidelines and
as directed by the City.
The Contractor shall be factory trained in maintaining all piloting systems offered by Cla-Val and
shall fix/repair all piloting systems in accordance with Cla-Val guidelines and as directed by the
City. Work under this section shall also include full valve replacement complete with all
necessary pilot systems and/or electronic controls.
Valves listed in Appendix A are representative of the majority of the Cla-Val valves in use in the
City but is not a complete listing. For bidding purposes, assume all repair items on the bid sheet
do not include repairs of the pilot control systems. The City acknowledges that additional costs
will be incurred for pilot system repairs and will vary depending upon the type of piloting system
on each valve. Assume that a full repair of the valve will include costs for replacement of all parts
that could be replaced in a standard Cla-Val diaphragm valve.
For bidding purposes, assume repair of the following components; replacement of disk and seat
on Model 90-01 for the various sizes as listed on the Fee Schedule.
III. NEW VALVE (BID ITEMS 10-11)
If the Contractor has determined rehabilitation of a valve system is not feasible or at the City's
direction, replacement of the valve with a new valve shall take place. Furthermore, if the cost to
repair the valve exceeds 50% of the cost to replace, replacement of the valve with a new valve
shall take precedence. When work includes the replacement of valves, City staff will remove the
existing valve and install the new replacement valve. The consultant/contractor will assist with
the specification of the new replacement valve, supply the new replacement valve, and assist in
the calibration and testing of the new replacement valve upon successful installation by City
staff.
IV. VALUE ADDED RELATED SERVICES
The Contractor may propose additional related services that the City has not specifically
identified in this RFP to accomplish the stated goals of this RFP. Value added related
services will be considered by the City and may or may not be incorporated in the
agreement. All parts and materials must be supplied new and Cla-Valve factory approved.
V. PROJECT MANAGEMENT & COORDINATION
When a request for service is issued to the City, the Contractor shall issue an estimate to
the City's designated project manager. The Contractor shall not proceed with any work without
the approval of the City's designated project manager. Contractors shall invoice the City on
a monthly basis for all work performed during the period or provide a one-time invoice at the
completion of work issued. Each invoice shall be accompanied by a summary of tasks
performed, results and progress on long-term tasks if any.
25E-17
CITY OF SANTA ANA
RFP NO.: 18-052
FLOW CONTROL VALVE MAINTENANCE PROGRAM
VI. MINIMUM QUALIFICATIONS
The Contractor shall meet the following minimum qualifications:
1. Be factory authorized, trained and knowledgeable in Cla-Val valves for maintenance,
operation and installation. (Provide proof of training upon issuance of a contract with
the City)
2. Be confined space entry certified.
3. Have access to factory direct inventory for replacement parts, new valves and related
appurtenances.
4. Provide Technical and Engineering support from the manufacturer upon request from
the City.
VII. FEE SCHEDULE:
Contractor shall submit a fee schedule as described in Section IV.B.3 of RFP. Furthermore,
Contractor shall submit additional labor, material and equipment rates along with fee
schedule. Contractor's labor and equipment rate sheet shall list rates for all labor
designations, equipment and materials. The City may request related services that will be
paid at the vendor's standard labor and equipment rate submitted. Fee proposal shall be
outlined as follows:
25E-18
CITY OF SANTA ANA
RFP NO.: 18-052
FLOW CONTROL VALVE MAINTENANCE PROGRAM
FEE SCHEDULE
The undersigned declares that he/she has carefully examined the request for proposal, that he/she has
examined the Proposed Scope of Services, and hereby proposes to furnish all material and do all the
work required to complete the said work in accordance with said Proposed Scope of Services, for the
unit price(s) set forth in the following schedule:
Note: This contract is subject to prevailing wages.
TO: CITY COUNCIL OF THE CITY OF SANTA ANA
FROM:
Item #
Bid Item
1
Labor 1 Man Prevailing Wage
2
Labor 2 Men Prevailing Wage
3
Travel Per Day
Model 90-01
4
Repair 6" Pressure Control Valve
5.
Repair 8" Pressure Control Valve
6.
Repair 10" Pressure Control Valve
7.
Repair 12" Pressure Control Valve
8.
Repair 14" Pressure Control Valve
9.
Repair 16" Pressure Control Valve
Complete New 8" Model 90-01 1501b
Flanged/Epoxy Coated, Stainless Steel
Trim, Complete Stainless Steel Pilot
10.
System, Opening & Closing Speed Controls,
Up Stream & Downstream Pressure
Gauges, X101 Valve Position Indicator
Complete New 10" Model 90-01 1501b
Flanged/Epoxy Coated, Stainless Steel
Trim, Complete Stainless Steel Pilot
11.
System, Opening & Closing Speed Controls,
Up Stream & Downstream Pressure
Gauges, X101 Valve Position Indicator
12
Discount off list price on unforeseen
replacement parts
Unit Quantity
HR 164
HR 164
EA 20
EA 5
EA 10
EA 10
EA 5
EA 2
EA 2
EA 5
EA 10
N/A
Unit Price
$
Total $
Amount
$
25E-19
CITY OF SANTA ANA
RFP NO.: 18-052
FLOW CONTROL VALVE MAINTENANCE PROGRAM
schedule. Contractor's labor and equipment rate sheet shall list rates
designations, equipment and materials.
BIDDER INFORMATION:
Legal Company Name: _
Complete address:
Phone Number:
Email Address:
Authorized Signature:
Name:
Title:
25E-20
Appendix
ATTACHMENT 2
STANDARD AGREEMENT
CONSULTANT AGREEMENT
CITY OF SANTA ANA
THIS AGREEMENT is made and entered into this day of , 2018 by and between
, ("Consultant"), and the City
of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and
laws of the State of California ("City").
RECITALS
A. The City desires to retain a consultant having special skill and knowledge in the field of:
The City of Santa Ana is seeking a firm to provide preventative maintenance,
rehabilitation and replacement services for the City's water pressure reducing and
pressure sustaining valves.
B. Consultant represents that Consultant is able and willing to provide such services to the City.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under this Agreement
will be performed in compliance with such standards as may reasonably be expected from a
professional consulting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms
and conditions hereinafter set forth, the parties agree as follows:
SCOPE OF SERVICES
Consultant shall perform during the term of this Agreement, the tasks and obligations including
all labor, materials, tools, equipment, and incidental customary work required to fully and adequately
complete the services described and set forth in Scope of Services - Exhibit A, attached hereto and
incorporated by reference.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its services for City,
the rates and charges identified in Compensation - Exhibit B. The total amount to be
expended under this Agreement shall not exceed $xxxxxx during the term of this Agreement,
including any extension periods exercised under Section 3.
b. Payment by City shall be made within 45 days (forty-five) days following receipt of proper
invoice evidencing work performed, subject to City accounting procedures. Payment need
not be made for work which fails to meet the standards of performance set forth in the
Recitals which may reasonably be expected by City.
3. TERM
This Agreement shall commence on [enter a Start Date or "the date first written above"] for a
ftiififfi4 Maf&WrVerm with the option for the City to grant up to a tyfflyQ�FVOOFyear renewals,
exercisable by a writing by the City Manager and the City Attorney, unless terminated earlier in
accordance with Section 16, below.
4. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and
1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing
Wage Laws"), which require the payment of prevailing wage rates and the performance of other
requirements on "public works" and "maintenance" projects. If the services being performed are part of
an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and
the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage
Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees
and agents free and harmless from any claim or liability arising out of any failure or alleged failure to
comply with the Prevailing Wage Laws.
5. INDEPENDENT CONTRACTOR
Consultant shall, during the entire term of this Agreement, be construed to be an independent
contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to
create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise
discretion or control over the professional manner in which Consultant performs the services which are
the subject matter of this Agreement; however, the services to be provided by Consultant shall be
provided in a manner consistent with all applicable standards and regulations governing such services.
Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance
and similar taxes relating to employees and shall be responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify,
reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans,
specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any
tangible medium of expression, including but not limited to, physical drawings or data magnetically or
otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant
under this Agreement ("Documents & Data"). Consultant shall require all subcontractors to agree in
writing that City is granted a non-exclusive and perpetual license for any Documents & Data the
subcontractor prepares under this Agreement. Consultant represents and warrants that Consultant has
the legal right to license any and all Documents & Data. Consultant makes no such representation and
warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not
City of Santa Ana RFP
Page A2-2
25E-22
be limited in any way in its use of the Documents and Data at any time, provided that any such use not
within the purposes intended by this Agreement shall be at City's sole risk.
7. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall maintain and
shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial general
liability insurance naming the City, its officers, employees, agents, volunteers and
representatives as additional insured(s) and shall include, but not be limited to protection
against claims arising from bodily and personal injury, including death resulting
therefrom and damage to property, resulting from any act or occurrence arising out of
Consultant's operations in the performance of this Agreement, including, without
limitation, acts involving vehicles. The amounts of insurance shall be not less than the
following: single limit coverage applying to bodily and personal injury, including death
resulting therefrom, and property damage, in the total amount of $1,000,000 per
occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its
officers, employees, agents, and representatives as additional insured(s); (b) be primary
and not contributory with respect to insurance or self-insurance programs maintained by
the City; and (c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single limit
of not less than $1,000,000 per occurrence. Such insurance shall include coverage for
owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the provisions of Section 3700 of
the Labor Code, Consultant, if Consultant has any employees, is required to be insured
against liability for worker's compensation or to undertake self-insurance. Prior to
commencing the performance of the work under this Agreement, Consultant agrees to
obtain and maintain any employer's liability insurance with limits not less than
$1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit of
not less than $1,000,000 per claim with $2,000,000 in the aggregate.
e. The following requirements apply to the insurance to be provided by Consultant pursuant
to this section:
i. Consultant shall maintain all insurance required above in full force and effect for
the entire period covered by this Agreement.
ii. Certificates of insurance shall be furnished to the City upon execution of this
Agreement and shall be approved by the City.
iii. Certificates and policies shall state that the policies shall not be canceled or
reduced in coverage or changed in any other material aspect without thirty (30)
days prior written notice to the City.
iv. Consultant shall supply City with a fully executed additional insured
endorsement.
City of Santa Ana RFP
Page A2-3
25E-23
f. If Consultant fails or refuses to produce or maintain the insurance required by this section
or fails or refuses to famish the City with required proof that insurance has been procured
and is in force and paid for, the City shall have the right, at the City's election, to
forthwith terminate this Agreement. Such termination shall not affect Consultant's right
to be paid for its time and materials expended prior to notification of termination.
Consultant waives the right to receive compensation and agrees to indemnify the City for
any work performed prior to approval of insurance by the City.
8. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents,
employees, contractors, special counsel, and representatives from liability: (1) for personal injury,
damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal
injury, including death, and claims for property damage, which may arise from the negligent operations
of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which
relates to the services described in section 1 of this Agreement; and (2) from any claim that personal
injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms
of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all
claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to
have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or
effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and
pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the
City, regarding any action by a third party challenging the validity of this Agreement, or asserting that
personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or
property rights arises by reason of the terms of, or effects arising from this Agreement. City may make
all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the
foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above
indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out
of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend and indemnify the City, its officers, agents, representatives, and
employees against any and all liability, including costs, for infringement of any United States' letters
patent, trademark, or copyright infringement, including costs, contained in the work product or
documents provided by Consultant to the City pursuant to this Agreement.
10. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed under
this Agreement. Consultant shall maintain complete and accurate records with respect to the costs
incurred under this Agreement and any services, expenditures, and disbursements charged to the City for
a minimum period of three (3) years, or for any longer period required by law, from the date of final
payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable.
Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of
such records and any other documents created pursuant to this Agreement during regular business hours.
City of Santa Ana RFP
Page A2-4
25E-24
Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this
Agreement for a period of three (3) years from the date of final payment to Consultant under this
Agreement.
11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such information is
reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or
disclose such information except in the performance of this Agreement, and further agrees to exercise
the same degree of care it uses to protect its own information of like importance, but in no event less
than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential
information includes not only written information, but also information transferred orally, visually,
electronically, or by other means. Confidential information disclosed to either party by any subsidiary
and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and
nondisclosure shall not apply to any information that (a) has been disclosed in publicly available
sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in
rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation of law; or (e) is independently developed by the Consultant without reference to
information disclosed by the City.
12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interests and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services. Conflict may be further
specified in Certifications - Exhibit C, attached hereto and incorporated in this Agreement by
reference.
13. DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, religion, sex, marital status,
sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable
law, in the recruitment, selection, training, utilization, promotion, termination or other employment
related activities. Consultant affirms that it is an equal opportunity employer and shall comply with all
applicable federal, state and local laws and regulations and as further specified in Certifications -
Exhibit C, attached hereto and incorporated in this Agreement by reference.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant, and supersedes any and all other agreements, oral or written, between the parties. In the
event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this
Agreement shall prevail. This Agreement may not be modified except by written instrument signed by
the City and by an authorized representative of Consultant. The parties agree that any terms or
conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the
terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this
Agreement acknowledges that no representations, inducements, promises or agreements, orally or
City of Santa Ana RFP
Page A2-5
25E-25
otherwise, have been made by any party, or anyone acting on behalf of any party, which is not embodied
herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written
consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior
written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit
the City's ability to have any of the services which are the subject to this Agreement performed by City
personnel or by other consultants retained by City.
16. TERNIINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant
compensation for all services performed by Consultant prior to receipt of such notice of termination,
subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to deliver
to the City all work product(s) completed as of such date, and in such case such work
product shall be the property of the City unless prohibited by law, and Consultant
consents to the City's use thereof for such purposes as the City deems appropriate.
b. Payment need not be made for work which fails to meet the standard of performance
specified in the Recitals of this Agreement.
17. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the
provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the
breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a
waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver
constitute a continuing waiver unless the writing so specifies.
18. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that Orange
County, California, shall be the venue for any action or proceeding that may be brought or arise out of,
in connection with or by reason of this Agreement.
City of Santa Ana RFP
Page A2-6
25E-26
19. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits,
approvals, waivers, and exemptions necessary for the provision of the services hereunder and required
by the laws and regulations of the United States, the State of California, the City of Santa Ana and all
other governmental agencies. Consultant shall notify the City immediately and in writing of its inability
to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be
cause for termination of this Agreement.
20. MISCELLANEOUS PROVISIONS
a. Additional provisions, if any, are identified as Additional Provisions, Exhibit D, attached
hereto and incorporated into this Agreement by reference. No Exhibit D is attached in
the absence of additional provisions.
b. Each undersigned represents and warrants that its signature herein below has the power,
authority and right to bind their respective parties to each of the terms of this Agreement,
and shall indemnify City fully, including reasonable costs and attorney's fees, for any
injuries or damages to City in the event that such authority or power is not, in fact, held
by the signatory or is withdrawn.
C. All Exhibits referenced herein and attached hereto shall be incorporated as if fully set
forth in the body of this Agreement.
21. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall
be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or
certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner
provided in this Section, to the following persons:
City of Santa Ana RFP
Page A2-7
25E-27
To City:
Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax:714- 647-6956
With courtesy copies to:
Fuad S. Sweiss, PE, PLS
Sonia R. Carvalho
Executive Director, Public Works Agency
City Attorney
j City of Santa Ana
City of Santa Ana
20 Civic Center Plaza (M-21)
20 Civic Center Plaza (M-29)
P.O. Box 1988
P.O. Box 1988
Santa Ana, California 92702
Santa Ana, California 92702
Fax:714- 647-5635
Fax:714- 647-6515
To Consultant:
First & Last Name
Title
Consultant Firm Name
Address
City, State, Zip
Fax:
A party may change its address by giving notice in writing to the other party. Thereafter, any
communication shall be addressed and transmitted to the new address. If sent by mail, communication
shall be effective or deemed to have been given three (3) days after it has been deposited in the United
States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent
by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the
time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set
forth above. For purposes of calculating these time frames, weekends, federal, state, County or City
holidays shall be excluded.
City of Santa Ana RFP
Page A2-8
25E-28
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above
written.
ATTEST:
Maria D. Huizar
Clerk of the Council
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By:
John Funk
Assistant City Attorney
FOR APPROVAL:
Fuad S. Sweiss, PE, PLS
Executive Director
Public Works Agency
Rev. 9-17-2018
CITY OF SANTA ANA
Raul Godinez II
City Manager
CONSULTANT:
(name)
(title)
Tax ID#
City of Santa Ana RFP
Page A2-9
25E-29
CITY OF SANTA ANA
RFP NO.: 18-052
FLOW CONTROL VALVE MAINTENANCE PROGRAM
APPENDIX
ATTACHMENT 3: CERTIFICATIONS
25E-30
CITY OF SANTA ANA
RFP NO.: 18-052
FLOW CONTROL VALVE MAINTENANCE PROGRAM
NON -COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and Public Contract Code Section 7106)
In conformance with Title 23 United States Code Section 112 and Public Contract Code
7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any
undisclosed person, partnership, company, association, organization, or corporation; that
the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly
induced or solicited any other BIDDER to put in a false or sham bid, and has not directly
or indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to
put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in
any manner, directly or indirectly, sought by agreement, communication, or conference
with anyone to fix the bid price of the BIDDER or any other BIDDER, or to fix any
overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to
secure any advantage against the public body awarding the contract of anyone interested
in the proposed contract; that all statements contained in the bid are true; and, further,
that the BIDDER has not, directly or indirectly, submitted his or her bid price or any
breakdown thereof, or the contents thereof, or divulged information or data relative
thereto, or paid, and will not pay, any fee to any corporation, partnership, company
association, organization, bid depository, or to any member or agent thereof to effectuate
a collusive or sham bid.
Note: The above Non -collusion
cautioned that making a
criminal prosecution.
Signed
State of California
County of
Affidavit is part of the Proposal. BIDDERS are
false certification may subject the certifier to
Subscribed and sworn to (or affirmed) before me on this day of , 20, by
, proved to me on the basis of satisfactory evidence to be
the person(s) who appeared before me
Notary Public Signature
Notary Public Seal
25E-31
CITY OF SANTA ANA
RFP NO.: 18-052
FLOW CONTROL VALVE MAINTENANCE PROGRAM
NON -LOBBYING CERTIFICATION
The prospective participant certifies, by signing and submitting this bid or proposal, to the
best of his or her knowledge and belief, that:
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an officer
or employee of any Federal agency, a Member of Congress, an officer or employee
of Congress, or an employee of a Member of Congress in connection with the
awarding of any Federal contract, the making of any Federal grant, the making of
any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any Federal agency, a Member of Congress, an officer or employee of Congress,
or an employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its
instructions.
This certification is a material representation of fact upon which reliance was placed when
this transaction was made or entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code.
Any person who fails to file the required certification shall be subject to a civil penalty of
not less than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he
or she shall require that the language of this certification be included in all lower tier
subcontracts, which exceed $100,000 and that all such subrecipients shall certify and
disclose accordingly.
Signed:
Title:
Firm:
Date:
25E-32
CITY OF SANTA ANA
RFP NO.: 18-052
FLOW CONTROL VALVE MAINTENANCE PROGRAM
NON-DISCRIMINATION CERTIFICATION
The undersigned Contractor or corporate officer, during the performance of this contract, certifies as
follows:
The Contractor shall not discriminate against any employee or applicant for employment because
of race, color, religion, sex, or national origin. The Contractor shall take affirmative action to ensure
that applicants are employed, and that employees are treated during employment without, regard
to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to,
the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising;
layoff or termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The Contractor agrees to post in conspicuous places, available to
employees and applicants for employment, notices to be provided setting forth the provisions of this
nondiscrimination clause.
2. The Contractor shall, in all solicitations or advertisements for employees placed by or on behalf of
the Contractor, state that all qualified applicants will receive consideration for employment without
regard to race, color, religion, sex, or national origin.
3. The Contractor shall send to each labor union or representative of workers with which he/she has
a collective bargaining agreement or other contract or understanding, a notice to be provided
advising the said labor union or workers' representatives of the Contractor's commitments under
this section, and shall post copies of the notice in conspicuous places available to employees and
applicants for employment.
4. The Contractor shall comply with all provisions of Executive Order 11246 of September 24, 1965,
and of the rules, regulations, and relevant orders of the Secretary of Labor.
5. The Contractor shall furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his/her books, records, and accounts by the administering agency
and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules,
regulations, and orders.
6. In the event of the Contractor's non-compliance with the nondiscrimination clauses of this contract
or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or
suspended in whole or in part and the Contractor may be declared ineligible for further Government
contracts or federally assisted construction contracts in accordance with procedures authorized in
Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and
remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulations, or order of the Secretary of Labor, or as otherwise provided by law.
25E-33
CITY OF SANTA ANA
RFP NO.: 18-052
FLOW CONTROL VALVE MAINTENANCE PROGRAM
7. The Contractor shall include the portion of the sentence immediately preceding paragraph (1) and
the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless
exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204
of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each
subcontract or purchase order as the administering agency may direct as means of enforcing such
provisions, including sanctions for noncompliance; provided, however, that in the event the
Contractor becomes involved in, or is threatened with, litigation with a subContractor or Contractor
as a result of such direction by the administering agency, the Contractor may request that the United
States enter into such litigation to protect the interests of the United States.
8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as
amended, no discrimination shall be made in the employment of persons upon public works because
of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition,
marital status, or sex of such persons, except as provided in Section 1420, and any Contractor of
public works violating this Section is subject to all the penalties imposed for a violation of the
Chapter.
Signed:
Title:
Firm:
Date:
25E-34
Appendix A
501314 West Memory lane. Santa Ana CA 92706
PRV-1
Main Valve Type
Model
Site inch
Function
Stock No.
Catalog No.
Main Unit
Hytrol
100-20
6
Pressure Relief
650-01-569F
650-01B
North Valve
Site inch
Spring Rate (psi)
Function
Stock No..
Catalog No.
Pilot One
1/2
20.200
Pressure Sustaining
79222-02C
CRL
y
° Main Valve Type
Model
Site inch
Function
Stock No.
Catalog No.
Main Unit
Hytrol
10020
10
Pressure Relief
56U01-353E
650-01B
South Valve
Size inch
Spring Rate losll
Function
Stock No.
Catalog No.
Pilot One
1/2
20-200
Pressure Sustaining
79222-02C
CRL
309 3/4 E 17th St. Santa Ana CA 92706
PRV-2
Main Valve Type
Model
Size inch
Function
Stock No.
Catalog No.
Main Unit
Hytrol
8
Pressure Relief
50.04-35R
8-56048
North Valve
Size Inch
Spring Rate (psi)
Function
Stock No.
Catalog No.
Pilot One
1/2
20-200
Pressure Sustaining
79222-020
CRL
Main Valve Type
Model
Size inch
Function
Stock No.
Catalog No.
Main Unit
Globe
10-10OG
10
Pressure Relief
50-04-36F
10-50-046
South Valve
Site (Inchl
Spring Rate (psi)
Function
Stock No.
CataloeNo.
Pilot One
1/2
20-209
Pressure Sustaining
79222-020
CRL
1345 3/4 N Grand Ave, Santa Ana CA 92701
PRV-3
Main Valve Type
Model
Size inch
Function
Stock No.
Catalog No.
Main Unit
Hytrol
10OG
8
Pressure Relief
50-04-35H
8-50-04B
East Valve
Size (inchl
Spring Rate losil
Function
Stock No,
Catalog No.
Pilot One
1/2
20-200
Pressure Sustaining
79222-OC2
CRL
_—
Main Valve Type
Model
Size inch
Function
Stock No.
Catalog No.
West Valve
Main Unit
Globe
IOOG
12
Pressure Relief
50-04-350
12-SO-04B
Size (Inchl
Spring Rate losi)
Function
Stock No:
Catalog No.
Pilot One
1/2.
20-200
Pressure Sustaining
792224)20
CRL
1668 E 4th St, Santa Ana CA 92701
PRV-4
Main Valve Type
Model
Size (Inchl
Function
Stock No.
Catalog No.
Valve
Main Unit
Globe
10OG
10
Pressure Relief
50-04-36F
10.50 13
North
Size Inch
Spring Rate losi)
Function
Stock No.
Catalog No.
Pilot One
1/2
20-200
Pressure Sustaining
79222-02
CRL
Main Valve Type
Model
Site inch
Function
Stock No. .
Catalog No.
West Valve
Main Unit
Hytrol
IOOG
8
Pressure Relief
50-04-35H
8-50-04B
Pilot One
Size (Inchl
Spring Rate (psi)
Function
Stock No.
Catalog No.
1/2
20-200
Pressure Sustaining
79222T020
CRL
26- 35
Appendix A
2315 N Bristol S. Santa Ana, CA 92706
SA-1
Main Valve Type
Model
Size inch
Function
Stock No.
Catalog No.
Bypass
Main Unit
Globe
12
Bypass
TV3564
12-90
Pilot One
Site inch
Spring Rate (psi)
Function
Stock No.,
Catalog No.
u
Pressure Sustaining
Main Unit
Main Valye Type
Model
Size inch
Function
Stock No.
Catalog No.
Pressure
Globe
16
Pressure Reducing
90-01-1747F
16-90-01AB
Reducing
Pilot One
Size inch
Spring Rate (psi)
Function
Stock No.
Catalog No.
3/8
30-300
Pressure Reducing
71943-04H
CRD
SE Corner Bristol St & First St, Santa Ana CA 92701
SA-2
Main Unit
Main Valye Type
Model Size inch
,Function
Stock No.
Catalog No.
Globe
12
TV 8564
96
Bypass
Pilot One
Size inch
Spring Rat.(osi)
Function
Stock No.
.Catalog No.
1/2
Pressure Sustaining
Pilot Two
Size((.chi
Spring Rate (psi)
Function
Stock No.
Catalog No.
1/2
Flow Control
1300 W McFadden, Santa Ana, CA 92704
SA-3
Main Valve Type
Model Site inch
Function
Stock No.
Catalog No.
Main Unit
Globe
10
30721
10-91
Bypass
Pilot One
Site f1ruhl
Spring Rat. (psi)
Function
Stock No.
Catalog No.
1/2
7693002F
CDN511A
Site inch
Spring Rate (psi)
Function
Stock No.
Catalog No.
Pilot Two
1/2
Motor Operator
CRA
1299 N Tustin Aye. Santa Ana, CA 92707
SA-4
Main Unit
Main Valve Type
Model
Size fi.chl
Function Stock No.
Catalog No.
Globe
10
W356-2
12-90
Bypass
Pilot One
Size [Inchl
Spring Rate (psi)
Function Stock No.
Catalog No.
30-300
829130H
CRD10A
Pilot Two
Size (!.chi
Spring Rate losil
Function Stock No.
Catalog No.
3/8
34857
CDHS2
2 z36
Appendix A
73nt N Tustin Ave_ Santa Ana. CA 92705
SA-6
Main Valve Type
Model
Size inch
Function
Stock No.
Catalog No.
Main Unit
Bailey
16
Size inch
Sorine Rate (psi)
Function
Stock No.
Catalog No.
North Valve
Pilot One
3/8
30-300
Pressure Sustaining
829130H
CRDIOA
Size Inch
Spring Rate (asi)
Function
Stock No.
Catalog No.
Pilat Two
3/8
Flow Control
7683002F
CDHSIIA
Main Valve Type
Model
Size Inch
Function
Stock No.
Catalog No.
Main Unit
Globe
IODG
10
2331601B
6.49.01ABDKCE
Size inch
Spring Rate(osil
Function
Stock No..
Catalog No.
Middle Valve
Pilot One
3/8
30-300
Pressure Sustaining
7974404E
CRA
Site Inch
Spring Rate (psi)
Function
Stock No.
Catalog No.
Pilot Two
3/8
Flow Control
7693002F
CDH511A
Main Valve Tyne
Model
Site inch
Function
Stock No.
Catalog No.
Main Unit
Hytrol
IODG
6
233150010
649-OIABDKCE
Size inch
Spring Rate (psi)
Function
Stock No.
Catalae No.
South Valve
Pilot One
3/8
30-300
Pressure Sustaining
7974404B
CRA
Size Inch
Spring Rate (psi)
Function
Stock No.
Catalog No.
Pilot Two
3/8
Flow Control
7683002F
CDHSIIA
Main Valve Type
Model
Site inch
Function
Stock No:
Catalog No.
Main Unit
Hytrol
10OG
8
Relief Pressure
50-01-101D
8-5G-OIB
Slze inch
Spring Rat. (psi)
Function
Stock No.
Catalog No.
Pressure. Relief
Pilot One
1/2
20.200
Pressure Relief
79222-02C
CRL
Size inch
Spring Rate (psi)
Function
Stock No.
Catalog No.
Pilot Two
3/8
Flaw Control
7683002F
CDHSIIA
2215 Ritchey St., Santa Ana CA 92705
SA-7
Main Valve Type
Model
Size inch
Function
Stock No.
Catalog No.
Main Unit
5
10
2331601B
849-0l 13DKCE
Size finchl
Spring Rate (psi)
Function
Stock No.
Catalog No.
Valve One
Pilot One
3/8
1683021
CDNSIIA
Size (Inchl
Spring Rate (psi)
Function
Stock No.
Catalog No.
Pilat Two
3/8
30.300
7974404E
CRA
Main Valve Type
Model
Size inch
Function
Stock No.
Catalog No.
Main Unit
SO
2331701K
6A9-GIABDKCE
Size inch
Spring Rate (psi)
Function
Stock No.
Catalog No.
Middle Valve
Pilot One
3/8
7683002F
CDNSIIA
Size inch
Spring Rate (psi)
Function
Stock No.
Catalog No.
Pilot Two
3/8
30-300
79744048
CRA
Main Valve Type
Model
Size finchl
Function
Stock No.
Catalog No.
Main Unit
5
8
50-01-1011)
8-50-018
Relief Valve
Size inch
Spring Rate fps!)
Function
Stock No.
Catalog No.
Pilot One
1/2
20-200
Pressuer Relief
79222-02C
CRL
2 9 3 1
Appendix A
2736 N Cambridge St. Santa Ana. CA 90701
Cambridge Station
Main Unit
Main Valve Type
Model Size inch
Function
Stock No.
Catalog No.
Bypass
Hytrol
10OG 8
Pressure Relief
58-01-272E
8-58-01B
Pilot One
Size
Spring Rate
Function
Stock No.
Catalog No.
112
20-200 psi
Pressure Relief
79222-02C
CRL
1730 S. Sanmta Fe, Santa Ana, CA 92705
East Station
Main Unit
Main Valve Type
Model
Size
Function
Stock No.
Catalog No.
Globe
loin
Pressure Relief
73064-06
SOK
Pressure Relief
Pilot One
Size finchl
Spring Rate
Function
Stock No.
Catalog No.
1/2
Pressure Relief
Main Unit
Main Valve Type
Model
Size
Function
Stock No.
Catalog No.
Hytrol
14in
72862-06
20&3A-IARC
Pressure Relief
Pilot One
Size inch
Spring Rate
.Function
Stock No.
Catalog No.
3/8
30-130 psi
C9320
CRA
2401 N Bristol St, Santa Ana, CA 92706
Garthe Station
Main Valve Type
Model Size
Function
Stock No.
Catalog No.
Main Unit
Globe
12 in
Bypass
210-13-37C
12-210-13BH
Bypass
Pilot One
Size inch
Spring Rate
Function
Stock No.
Catalog No.
1/2
211-200 psi
Pressure Sustaining
79222-02C
CRL
Pilat Two
Size Inch
Spring Rate
.Function
Stock No.
Catalog No.
5-40 psi
Level Control
1043801J
COSS
Main Valve Type
Model Size
Function
Stock No.
Catalog No.
Main Unit
Globe
12 in
Pressure Relief
50-01-1196
125D 01B
Pressure Relief
Pilot One
Size Inch
Spring Rate
Function
Stock No.
Catalog No.
V.
20-200 psi
Pressure Relief
79222-02C
CRL.
730 E Memory Ln. Santa Ana. CA 92706
Crooke Station
Main Valve Type
Model Size
Function
Stock No.
Catalog No.
Bypass
Main Unit
Hytrol
100G Sin
Bypass
58-01-272E
8-58.OIB
Size inch
Spring Rate
Function
Stock No.
Catalog No.
Pilot One
1/2
20-200 psi'
Pressure Relief
79222-02C
CRL
1727 W Alton Ave, Santa Ana, CA 92705
South Station
Main Valve Type
Model
Size
Function
Stock No.
Catalog No.
Main Unit
Globe
14 in
Bypass
62199
206-3A-1RX
North. Bypass
Pilot One
Size inch
Spring Rate
Function
Stock No.
Catalog No.
'3/4
65-180 psi
Pressure Sustaining
C9294
CRL5
Pilot Two
Size inch
Spring Rate
Function
Stock No.
Catalog No.
3/8
30-130 psi
C9320
CRA
Main Valve Type
Model
Size
function
Stock No.
Catalog No.
Main Unit
14in
Bypass
62199
206-3A-IRX
Size (inch)
Spring Rate
Function
StockNa
Catalog No..
. South Bypass
Pilot One
3/4
65-180 psi
Pressure Sustaining
C9294
CRL5
Pilot Two
Size inch
Spring Rate.
Function.
Stock No.
Catalog No.
3/8.
30-130 psi'
C9320
CRA
Main Valve Type
Model
Size
Function
Stock No
Catalog No.
Main Unit
Globe
SOin
Pressure Relief
45558
10-6-50-KS
Pressure Relief
Pilot One
Size inch
Spring Rate
Function
Stock No.
Catalog No.
3/4
65-180 psi
Pressure Relief
C9294
CRLS
�4
238
Appendix A
721 W WaImJ St. Sand Ana. rd 927f11
Walnut Station
Main Valve Type
Model Size
Function
Stock No.
Catalog No.
Main Unit
Globe
Bin
Bypass
C-8028
8-100
Bypass
Size Inch
Sprine Rate Control Settings
Function
Stock No.
Catalog No.
Pilot One
112
20-200 psi 73 psi
Pressure Relief
79222-02
CRL
26E �39
Appendix A
730 E Memory W, Santa Ana, CA 92706
Well 28
nit
Main Valve Type
Model
Size
Function
Stock No.
Catalog No.
Blow Off
011-ml
Globe
bin
Blow Off
TV-4946
e
Sizeinch
Spring Rate
Function
Stock No.
Catalog No.
1/2.
50-150 psi
Pressure Relief
C9288
CRL
1727 W Alton Ave, Santa Ana, CA 92705
Well 34
UnitMain
Valve Type
Model
Size
Function
Stock No.
Catalog No.
BowOffAngle
rPiloltOce
6in
Blow Off
5001.480B
6-S0-01B
Size linchl
Spring Rate
Function
Stock No.
Catalog No.
1/2
20-200 psi
Pressure Relief
79222-02C
CRL
1718 N Sydney PI, Santa Ana CA 92706
Well 35
Main Unit
Main Valve Type
Model
Size
Function
Stock No.
Catalog No.
Blow Off
Angle
21MG
81.
Blow Off
50-01-1414C
3.50-018
Pilot One
Size Inch
Spring Rate
Function
Stock No.
Catalog No.
1/2
20-200 psi
Pressure Relief
79222-02C
CAL
2007 W McFadden, Santa Ana CA 92704
Well 37
Main Unit
Main Valve Type
Model
Size
Function
Stock No,
Catalog No.
Blow Off
Angle
21MG
8in
Blow Off
50-01-1414C
8-50-018
Pilot One
Size (Inchl
Spring Rate
Function
Stock No.
Catalog No.
1/2
20-200 psi
Pressure Relief
79222-02C
CRL
2736 N Cambridge St, Santa Ana, CA 90701
Well 38
Main Unit
Main Valve Type
Model
Size
Function
Stock No.
Catalog No.
Blow Off
Angle
21MG
81n
Blow Off
50-01-14140
50-01B
Pilot One
Size Inch
Spring Rate
Function
Stock No.
Catalog No.
1/2
20-200 psi
Pressure Relief
79222-02C
CRL
25E-40
EXHIBIT 2
AGREEMENT TO PROVIDE FLOW CONTROL VALVE
MAINTENANCE, REHABILITATION, AND REPLACEMENT SERVICES
THIS AGREEMENT is made and entered into this 2°d day of July, 2019 by and betweenGriswold
Industries dba C1a-Va1 ("Contractor"), and the City of Santa Ana, a charter city and municipal
corporation organized and existing under the Constitution and laws of the State of California
("City").
RECITALS
A. On April 2, 2019, the City issued Request for Proposal No. 18-052, by which it
sought a contractor to provide preventative maintenance, rehabilitation, and
replacement services for the City's water pressure reducing and pressure sustaining
valves.
B. Contractor submitted a responsive proposal that was selected by the City.
Contractor represents that it is able and willing to provide the services described in
the scope of work that was included in RFP No. 18-052.
C. In undertaking the performance of this Agreement, Contractor represents that it is
knowledgeable in its field and that any services performed by Contractor under this
Agreement will be performed in compliance with such standards as may reasonably
be expected from a professional contracting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Contractor shall perform the services that were described in the scope of work that was
included in RFP No. 18-052 and that is attached as Exhibit A. Contractor's proposal is
incorporated in full by reference herein.
2. COMPENSATION
a. City agrees to pay, and Contractor agrees to accept as total payment for its services
under this Agreement, the rates and charges identified in Exhibit B. The total sum
to be expended under the term of this Agreement, including any extension periods,
shall not exceed $500,000.
b. Payment by City shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting procedures.
Payment need not be made for work which fails to meet the standards of
performance set forth in the Recitals and Scope of Work, which may reasonably be
expected by City.
25E-41
3. TERM
This Agreement shall commence on the date first written above and terminate on July 1,
2022, unless terminated earlier in accordance with Section 17, below. The term of this Agreement
may be extended for one 2-year period upon a writing executed by the City Manager and City
Attorney.
4. PREVAILING WAGES
Contractor is aware of the requirements of California Labor Code Section 1720, et seq.,
and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq.,
("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the
performance of other requirements on "public works" and "maintenance" projects. If the services
being performed are part of an applicable "public works" or "maintenance" project, as defined by
the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to
fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the
City, its elected officials, officers, employees and agents free and harmless from any claim or
liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
5. INDEPENDENT CONTRACTOR
Contractor shall, during the entire term of this Agreement, be construed to be an
independent contractor and not an employee of the City. This Agreement is not intended nor shall
it be construed to create an employer -employee relationship, a joint venture relationship, or to
allow the City to exercise discretion or control over the professional manner in which Contractor
performs the services which are the subject matter of this Agreement; however, the services to be
provided by Contractor shall be provided in a manner consistent with all applicable standards and
regulations governing such services. Contractor shall pay all salaries and wages, employer's social
security taxes, unemployment insurance and similar taxes relating to employees and shall be
responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or
caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor
shall require all subcontractors to agree in writing that City is granted a non-exclusive and
perpetual license for any Documents & Data the subcontractor prepares under this Agreement.
Contractor represents and warrants that Contractor has the legal right to license any and all
Documents & Data. Contractor makes no such representation and warranty in regard to
Documents & Data which were provided to Contractor by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
25E-42
7. INSURANCE
Prior to undertaking performance of work under this Agreement, Contractor shall maintain
and shall require its subcontractors, if any, to obtain and maintain insurance as described below:
a. Commercial General Liability Insurance. Contractor shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not be
limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any act
or occurrence arising out of Contractor's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts of
insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the City, its officers, employees, agents,
volunteers and representatives as additional insured(s); (b) be primary with respect
to insurance or self-insurance programs maintained by the City; and (c) contain
standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined single
limit of not less than $1,000,000 per occurrence. Such insurance shall include
coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the California Labor Code,
Contractor, if Contractor has any employees, is required to be insured against
liability for worker's compensation or to undertake self-insurance. Prior to
commencing the performance of the work under this Agreement, Contractor agrees
to obtain and maintain any employer's liability insurance with limits not less than
$1,000,000 per accident.
d. If Contractor is or employs a licensed professional such as an architect or engineer:
Professional liability (errors and omissions) insurance, with a combined single limit
of not less than $1,000,000 per claim with $2,000,000 in the aggregate.
C. The following requirements apply to the insurance to be provided by Contractor
pursuant to this section:
(i) Contractor shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be cancelled
or reduced in coverage or changed in any other material aspect, by
Contractor, without thirty (30) days prior written notice to the City.
(iv) Contractor shall supply City with a fully executed additional insured
endorsement.
25E-43
f. If Contractor fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance has
been procured and is in force and paid for, the City shall have the right, at the City's
election, to forthwith terminate this Agreement. Such termination shall not affect
Contractor's right to be paid for its time and materials expended prior to notification
of termination. Contractor waives the right to receive compensation and agrees to
indemnify the City for any work performed prior to approval of insurance by the
City.
8. INDEMNIFICATION
Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, contractors, special counsel, and representatives from liability: (1) for personal
injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for
personal injury, including death, and claims for property damage, which may arise from the
negligent operations of the Contractor or its subcontractors, agents, employees, or other persons
acting on their behalf which relates to the services described in section 1 of this Agreement; and
(2) from any claim that personal injury, damages, just compensation, restitution, judicial or
equitable relief is due by reason of the terms of or effects arising from this Agreement. This
indemnity and hold harmless agreement applies to all claims for damages, just compensation,
restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the
events referred to in this Section or by reason of the terms of, or effects, arising from this
Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the
defense of the City, including fees and costs for special counsel to be selected by the City,
regarding any action by a third party challenging the validity of this Agreement, or asserting that
personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal
or property rights arises by reason of the terms of, or effects arising from this Agreement. City
may make all reasonable decisions with respect to its representation in any legal proceeding.
Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code
Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section
2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of the Contractor.
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Contractor shall defend, indemnify and hold harmless the City, its officers, agents,
representatives, and employees against any and all liability, including costs, and attorney's fees,
for infringement of any United States' letters patent, trademark, or copyright contained in the work
product or documents provided by Contractor to the City pursuant to this Agreement.
10. RECORDS
Contractor shall keep records and invoices in connection with the work to be performed
under this Agreement. Contractor shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
25E-44
law, from the date of final payment to Contractor under this Agreement. All such records and
invoices shall be clearly identifiable. Contractor shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all
work, data, documents, proceedings, and activities related to this Agreement for a period of three
(3) years from the date of final payment to Contractor under this Agreement.
11. CONFIDENTIALITY
If Contractor receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Contractor agrees that
it shall not use or disclose such information except in the performance of this Agreement, and
further agrees to exercise the same degree of care it uses to protect its own information of like
importance, but in no event less than reasonable care. "Confidential Information" shall include all
nonpublic information. Confidential information includes not only written information, but also
information transferred orally, visually, electronically, or by other means. Confidential
information disclosed to either party by any subsidiary and/or agent of the other party is covered
by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any
information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the
Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor
without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e)
is independently developed by the Contractor without reference to information disclosed by the
City.
12. CONFLICT OF INTEREST CLAUSE
Contractor covenants that it presently has no interest and shall not have interests, direct or
indirect, which would conflict in any manner with performance of services specified under this
Agreement.
13. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
25E-45
Executive Director
Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, CA 92702
To Contractor: Cal -Val
1701 Placentia Avenue
Costa Mesa, CA 92627
Attn: Michael Trosper, Wester Regional Service Manager
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
timeframes, weekends, federal, state, County or City holidays shall be excluded.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral
or written, between the parties. In the event of a conflict between the terms of this Agreement and
any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be
modified except by written instrument signed by the City and by an authorized representative of
Contractor. The parties agree that any terms or conditions of any purchase order or other instrument
that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or
obligate Contractor or the City. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by any
party, or anyone acting on behalf of any party, which are not embodied herein.
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Contractor,
Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement shall
be construed to limit the City's ability to have any of the services which are the subject to this
Agreement performed by City personnel or by other Contractors retained by City.
25E-46
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed by
the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or
remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not
similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor
compensation for all services performed by Contractor prior to receipt of such notice of
termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Contractor to
deliver to the City all work product completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Contractor consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
18. NON-DISCRIMINATION
Contractor shall not discriminate because of race, color, creed, relation, sex, marital status,
sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by
applicable law, in the recruitment, selection, training, utilization, promotion, termination or other
employment related activities or in connection with any activities under this Agreement.
Contractor affmns that it is an equal opportunity employer and shall comply with all applicable
federal, state and local laws and regulations.
19. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the validity,
interpretation, performance, and enforcement of any of the clauses of this Agreement shall be
determined and governed by the laws of the State of California. Both parties further agree that
Orange County, California, shall be the venue for any action or proceeding that may be brought or
arise out of, in connection with or by reason of this Agreement.
20. PROFESSIONAL LICENSES
Contractor shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder
and required by the laws and regulations of the United States, the State of California, the City of
25E-47
Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and
in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and
exemptions. Said inability shall be cause for termination of this Agreement.
21. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b. All exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first
above written.
ATTEST:
Norma Mitre
Acting Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By: V,
J#n M. Funk
Assistant City Attorney
RECOMMENDED FOR APPROVAL
Fuad S. Sweiss, PE, PLS
Executive Director
Public Works Agency
CITY OF SANTA ANA
Kristine Ridge
City Manager
CONTRACTOR
e: r,',w f d Tndas n`4s
Title: - /, l,�o F�
Page 8 of 8
A4 CA-U./
D011"el? 1"9i
25E-48
CITY OF SANTA ANA EXHIBIT A
RFP NO.: 18-052
FLOW CONTROL VALVE MAINTENANCE PROGRAM
SCOPE OF WORK
Introduction and Background:
The City of Santa Ana is located in the heart of Orange County, California and is
approximately 27 square miles. The City provides potable drinking water for all of the City's
residents and businesses. The City's water production system consists of 22 wells, 4 pressure
control stations, 7 Metropolitan Water District connections, 7 water booster stations and 8
reservoirs and 2 sanitary sewer lift stations. Control and monitoring of the water system and
sewer facilities is coordinated via the City SCADA system using a series of radios to send and
receive data from remote locations to the City Home SCADA control room. Flow and pressure
control through the water system is achieved using Cla-Val valves per Appendix A.
Description of Work:
The City is requesting proposals for the purpose of rehabilitating, replacing and
maintaining all Cla-Val pressure control valves within the water production facilities. The
contract term shall be for three years with a City option to renew for one additional 2-year term.
The Contractor will be expected to hold firm pricing on all contract items supplied for the duration
of the contract. Labor increases shall be subject to mutually agreeable terms between the City
and the Contractor.
Contractor Responsibilities:
INSPECTION/PREVENTATIVE MAINTANENCE (BID ITEMS 1-3
Inspection shall include annual examination of all valves and any pilot valve systems associated
with the valves listed in Appendix A. Preventative maintenance shall be performed every 12
months at each valve system in order to elongate the lifespan of the valves and to determine
how the operating conditions of the system are affecting the valve. The preventative
maintenance inspection shall verify the working condition of the valve. Preventative maintenance
should consist of, but not limited to, the removal of lime deposits/mineral buildup from the valve
stem and other metal parts, inspection of parts, calibration of settings, maintaining and cleaning
the strainers, exercising the valves, checking the pilot tubing for leaks, inspecting pilot disc
retainers, and confirmation that the diaphragm assembly is properly functioning. Preferably,
preventative maintenance should be accomplished without removing the valve from the line.
In addition to preventative maintenance, the Contractor shall, upon request from the City, deploy
to any valve and/or pilot valve site and perform a working inspection of the existing valve if the
City encounters any valve operational issues.
II. REPAIR (BID ITEMS 4.9)
The Contractor shall repair or replace any parts of the valve found to be worn or otherwise in
need of replacement. All internal parts of the valve shall be cleaned of mineral deposits prior to
reassembly of the valve. When required (typically every 5 years), complete valve
25E-49
CITY OF SANTA ANA
RFP NO.: 18-052
FLOW CONTROL VALVE MAINTENANCE PROGRAM
rebuilds/rehabilitations should be performed in which the main valve and its respective pilot
controls are cleaned internally, all rubber parts are replaced, and all metal parts replaced where
needed. All repairs and rehabilitations shall be made in accordance with Cla-Val guidelines and
as directed by the City.
The Contractor shall be factory trained in maintaining all piloting systems offered by Cla-Val and
shall fix/repair all piloting systems in accordance with Cla-Val guidelines and as directed by the
City. Work under this section shall also include full valve replacement complete with all
necessary pilot systems and/or electronic controls.
Valves listed in Appendix A are representative of the majority of the Cla-Val valves in use in the
City but is not a complete listing. For bidding purposes, assume all repair items on the bid sheet
do not include repairs of the pilot control systems. The City acknowledges that additional costs
will be incurred for pilot system repairs and will vary depending upon the type of piloting system
on each valve. Assume that a full repair of the valve will include costs for replacement of all parts
that could be replaced in a standard Cla-Val diaphragm valve.
For bidding purposes, assume repair of the following components; replacement of disk and seat
on Model 90-01 for the various sizes as listed on the Fee Schedule.
III. NEW VALVE (BID ITEMS 10-11)
If the Contractor has determined rehabilitation of a valve system is not feasible or at the City's
direction, replacement of the valve with a new valve shall take place. Furthermore, if the cost to
repair the valve exceeds 50% of the cost to replace, replacement of the valve with a new valve
shall take precedence. When work includes the replacement of valves, City staff will remove the
existing valve and install the new replacement valve. The consultant/contractor will assist with
the specification of the new replacement valve, supply the new replacement valve, and assist in
the calibration and testing of the new replacement valve upon successful installation by City
staff.
IV. VALUE ADDED RELATED SERVICES
The Contractor may propose additional related services that the City has not specifically
identified in this RFP to accomplish the stated goals of this RFP. Value added related
services will be considered by the City and may or may not be incorporated in the
agreement. All parts and materials must be supplied new and Cla-Valve factory approved.
V. PROJECT MANAGEMENT & COORDINATION
When a request for service is issued to the City, the Contractor shall issue an estimate to
the City's designated project manager. The Contractor shall not proceed with any work without
the approval of the City's designated project manager. Contractors shall invoice the City on
a monthly basis for all work performed during the period or provide a one-time invoice at the
completion of work issued. Each invoice shall be accompanied by a summary of tasks
performed, results and progress on long-term tasks if any.
25E-50
CITY OF SANTA ANA
RFP NO.: 18-052
FLOW CONTROL VALVE MAINTENANCE PROGRAM
VI. MINIMUM QUALIFICATIONS
The Contractor shall meet the following minimum qualifications:
1. Be factory authorized, trained and knowledgeable in Cla-Val valves for maintenance,
operation and installation. (Provide proof of training upon Issuance of a contract with
the City)
2. Be confined space entry certified.
3. Have access to factory direct inventory for replacement parts, new valves and related
appurtenances.
4. Provide Technical and Engineering support from the manufacturer upon request from
the City.
VII. FEE SCHEDULE:
Contractor shall submit a fee schedule as described in Section IV.B.3 of RFP. Furthermore,
Contractor shall submit additional labor, material and equipment rates along with fee
schedule. Contractor's labor and equipment rate sheet shall list rates for all labor
designations, equipment and materials. The City may request related services that will be
paid at the vendor's standard labor and equipment rate submitted. Fee proposal shall be
outlined as follows:
25E-51
Appendix A
SOL 314 West Memory Lane. Santa Ma CA 92706
PRV -1
Mein Unit
Maln Valve Tyne
Model Sitetinch
Funelon
stock Na,
aC i-,ylm, No
Nytral
10020 5
Pressure Relief
650-02.569F
650-018
North Valve
I h
Sorine Rate losll
F,ndlor,
Stack No,
CmIlia
Pilot One
1/2
20.200
Pressure Sustaining
79222-02C
CRL
Main Valve Twe'
Pf'e - ':f51ie (Inch 't','.-:-.�'111(ID5u9Ol•^SS9LhH0..'
a6at lev Nh. .�
Main Unit
-
^'Nytrol'
'IM20,"', :f�10 ..••
LPressure Relief
;560-0Y3u.
- 65"int,
South Valve
,
Shelil -
nch
Sistine Rase 16
Fund
-� jlQ�g, '
atal
PlotOne
1/2,-
3a7BB;,
,
Pressure Sustaining
.'7922702C
CRL,.
309 3/4 E 17th SC Santa An. M 92706
PRV - 2
Fain Unit
Main Valve Tvoe
Model
Size finshlFunRien
Sir& No.
tal4 0
Hytrel
a
Pressure Relief
50-04-3511
&500411
North Vai"
Pilot One
Site (insist
Spring Rate (PSI]
function
No.
Catalog
112
20.200
PreswreSmtaining
"2224120
CRL
�Maln Unit-Meln
Valve Tvoe`
;1QpQyl'
Stzell^chl
";10:I
.',fuettion..
-3tx_k.No t
- Cataoe No .�
-
'.'Globe.
710-]OOG:
J'Sad
.,"'„
,y-ksiura Rellal,
.'50-04-311
I110.50449
--South
51ze 11nd11
aRat bell
,J
-
St kN.
tC3 aiR Nu
Plot On!
s_
20200
-,Funalon
Pressure SustalnlnR-79222-020
':,.{ - till,
13453/4NGraMAve.Santa AraC 92701
PRV-3
Main Valve Type
Made) Simlindil
Functions
Stock No.
IaC�
Main Unit
Hytral
1000 8
Pressure Relief
5004.35H
8.50 11
East Valve
Six, [Inch l
Sorine Rine loss
Funestiors
Lek No.
a al No.
Pgot One
1/2
20-200
Pressure Sustaining
79222-0C2
CRL
Main Valve Tvoe
M2el firc l
'Fs4!9p,-
Stock No.
Catalog No.
Mein Unit
—
'Globe
_ .Site
-IOOG 12.
Pressure Relief'
'5004351)
A2.50.048
West Valve
Slrell,chl
farina Rate troll
Slack No
$atdlin, No,
Peat One
-
2/2 ,
20-200
,Function
Preswre Sustaining
79221-020.
CRL,
1662 E 4th St. Santa
PRV-4
Main Valve Tne
Model Sloe linchl
Function
Stock No.
Calalm No
Main Unit
Globe
IOOG 10
Pressure Relief
50.04-36F
10650-048
North Valve
Site i cis
SeinE Rate troll
Function
Stock Nm
catalog No,
Pilot One
112
20-200
Pressure Sustaining
79222-02
CRL
Main Val"Tvoe
.Model '.51,efinn1
Funttlon
'StackC o.
a No
Main Unit
.'-Hytml
"f00G .'8
,'•f
.Procure Relief
504w3sm
'8.50048
West Valor
-
Site Onchl
spring Rate fmll
- jjllgj n
'Stock Nn.
catalog No
Pile 0.
1/2
.20,100
Premium Sustaining
79122-020
CRL
25E-52
Appendix A
2325 N Missal 5, Santa Ana, CA 92706
SA-1
Main Unit
Mal,Wlve Type
mde She Vochl
Fundlon
Stack No, Catalog. No.
BYPaff
Globe
12
Bypass
PAS64 12.90
Pilaf One
She i rh
$orin¢ Rate IoR1
Function
Stork No catalog NO
Pressure5ustalaing
Main Unit
Main Valve Tvoe
"" �]QQtj'"'''- SLLE1lnchl_i"._
Function' -
Stock No. ; gal o.
' cressure .
�
Globe
t 36" _
_ Pleasure Reducing
00 91-1747F y 16-9"MB ,
Reduang
'
PBat -
Oise
.I c
'-'Serino Bate fosll
_ :- r, -�
vn
Srork Noi _�t'Catalaiflo,
3J8, -
30-300
,^ PressureReducing
g
y.'
7194}04H ., . CRD, .
5E Corrsar8ditol St & First St, Santa Are CA 92702
SA-2
Main Unit
Main Vale Tvoe Model SIsefirch Funcl swckNo.Otalw No.
Globe 12 W9564 96
Bypass
Plot One
Site OnChl Spring Bate fpsll Function Stott No atal N
1/2 Pressure Sustaining
NOT"
Size inch Sering Bile fosil nttion Stott No. CROWN.,
1/2 Fl wOontrol
Main Unit I Maln Vale Tvae,
Globe
Bypass I Piat One
Pilal Two I 112
1299 N TWO Ave. Santa Ana. CA 91707
SA-3
Model Sit, fin
10
unci n Stark Na. Catalog No.
30731 1091
Mate Operator CPA
SA-4
Main Unit
Main Valye Tvae Model Six I'm chI Function Stock No, prolog Ne.
Globe 10 W356.2 12.90
Bypass
Pitt One
Size f(nehl Witt Rate losll Furution Stack No Catalog No,
30.300 829130H CBDIDA
Pilot Two
Sire finch Serino Rate fool Puuetlon SIM%No. Catalog No
3/3 348ST COHS2
25E-53
Appendix A
21DI N Tustin Ave, Santa Ana, CA 92705
SA-6
Main Unit
Maln Valve Tree
Model
siaen"<nl
Foncifut
SlackNo.
C.
Ballet'
26
North Valve
Pilot One
Silefinchl
SarinvRatelosll
ucia
StorkN
as n
3/8
303t0
Pressure SmIalrini,
M230H
CROIOA
Pilot Two
Size Inch%
WIFIR Rate rmd
Function
Stack No.
Catalne No.
3/8
Flow[ontral
7683002F
COHSIIA
Main Unit
Main Valve Tvoa
Model
$he (inch l
Functon
Stock Na.
Sp1iPx No.
Globe
ING
10
23316010
649-OIABOXCE
Middle V.W
Pilot One
Site finch l
Spring Rate lBSB
Function
Stock No.
Catalog No.
3/8
30.300
Pressure Sustalnin3
79744US
CRA
PlolTwe
Site linchl
Sprint Rate lmll
FQr Vlo
Stock No.
C.W.RN.
3/8
Flowcontrol
7693002F
CDHSIIA
Maln Vahe Teve
1gQi
se rich
Wolan
SLeck No,
catalog No.
Main Unit
Hylrol
loco
6
233150010
W9-0IABOBCE
5outh Wee
Pilot One
Sirelinchl
Spring Rate%mil
Funclien
Stack No.
Coal e
3/8
3030U
FressmaSustuning
797440911
CRA
Hot Two
Site (inch
Wism Rate los0
Fuft,ti.n
No.
Waimea.
318
FlowControl
7683002E
CDHSIIA
Main Unit
Main Valve hoe
Model
Sltelinchl
Function
Stock N.
Catalog No.
Hytrol
IOGG
B
Reflel Pressure
5OD1.1010
8-5O018
Pressure Re0el
Pilot One
Site linchl
Sprint Rate lesR
Nruslan
Stack No.
a alp
I/2
2ch200
Pressure Baflel
79222-02C
CRL
Pilot rem
Size ir
Spring Ratelosil
Fundion
Ttx4 No.
aaloN
3/8
Flow Control
7683002E
COH511A
2225 Ritchey St.. Santa Ana CA 92705
SA-7
Maln Urtil
Maln Valve Trpa
Model Site linchl
Function
Stock No,
rota 1pe No,
5 10
2331WIB
0-49-01ABORCE
Valve One
Pilot One
Site finch%
Serino Rate lmll
Function
Stack No.
Caraintio
3/8
2683021
CDNSIIA
Pilot Two
SIzillinthl
Serino Rate fall
Funnim
Stock No,
aC take No,
3/e
30-300
7974404111
CRA
Main Unit
Maln Valet Tvoe
h1ldel She 0nchl
Nncrim
Stuk N.
Catalog No
10
2331701X
649-0IMOKCE
Middle Valve
PHOTO"
Sire linchl
Sarina Rate toll)
Functlen
Stock No
catalog No,
3/8
7683002F
CONSIIA
Pilot Two
Slae linchl
Sodne. Rate (oil]
Function
Stpd No.
Catalog o
3/8
31P300
797440B
CRA
Mal. Unit
Main Valve Ty
u d3I Size tlmhl
FunittlersStork
N.
Catalog No,
Vahe
IL
5 8
50-01-202D
B SD018
Pilot One
Site linchl
Sadnv Rate losll
e,
Mark
tat
1/2
ID200
Pressus0er Relkl
79223-01[
CRl
25E-54
Appendix A
2735 N Cambridge St. Santa Ana, CA 90701
Cambridge Station
Main Unit Main Valve Tvae
I I
Model Sae firehl
Function
Stock No.
Catalog N
Bypass
Hytral
ING 8
Pressure Relief
58-01-272E
8-59-018
Pilot One 3M
Spring Rate
Function
StockN
Cataloe No.
1/2
20-200psi
Pressure Relief
79222.02C
UL
17305. Sawn, Fe, Santa Ana, CA 92705
East Station
Main Unit
I
Maln Valve Tvoe
I
Model
Re
Function
stock No
Cataloe No,
Pressure Relief
Globe
30 in
Presura Relief
73064.06
SOK
Pilot One
l[ tun h
Spring Rate
function
Stock No,
Catalog No.
Pressure Relief
Main Unk
Main ValveTyne—
'::Model'
`. `' Size
Function
•Stock .'
Catalog No.
Pressure Retie!
••i%tml'
14 in
72862-06'
1206-3A4ARC
Pilot One
i h
" R
•
(W019B� �-
moo. '
atal No '
- 3/8:':
30.130 psi '.
I..
-
[9330 -.
,•
.2RA .;.
2431 N Bristol St, Santa An; CA 92706
Garthe Station
Main Unit
Main Valve Tina,
Model
211
_Function
Stock No,
Catalog No.
Globe
221n
Bypass
210-13.37C
12-210-130N
Bypass
Pilot One
She Vnchl
Spring Pate
Function _ _
Stock No,
Catalan No..
1/2
20.200 psi
Pressure Sustaining
79222-02C
CRL
Pdot Two
ire (Inchl
springRate
Function
Stock No.
Catalog No.
540 psi
level Control
204380U
COSS
-
Main Unit'
_Main Valve Trre -
'Model
i,5�n
Function
toc
0
�'
Cataloe No
Pressure Retie/
'Globe
12 in
Pressure Relief
50-01-I1196
125o 01B
PBat One
•,rim
Sarin Rate
- ,Function
Stock No.
CatalmNo.
1/2
20-200 psi
, Pressure Relief
79222-02C'
-", CRL
730 E Memory Ln, Santa Ana, CA 92706
Crooke Station
In Unit
Main Valve Tore
I
Model EM
Function
Stock N.,
CatalogNo.
Bypass
Nytrol
ION Bin
Bypass
5"1-272E
8-58-018
Pilot One
Size Inch
In at
Function
Stock No.
Catalog No.
1/2
26200 psi
Pressure Relief
79222.02C
CRL
1727 W Alton Ave. Santa Ana. CA 92705
South Station
Main Unit
Main Valve Type
Model
Side
Function
Stock No.
CatalmNo.
Globe
14In
Bypass
62199
2063A-IRX
North Bypass
Pilot One
1[ I h
Rate
Function
t k No
Catalog No.
3/4
65.180psi
Pressure Sustslning
C9294
CRLS
Pilot Two
Site finchl
SpringRate
Function
t No,
Catalog No.
3/8
30.130psl
C9320
CRA
Main Unit
Meln Vaiye Tyre
Model..-
Y j,Ilq
"sIunctknn
SteehNo.
:ClUllo No-
•
141n
• Bypass
' U199
, ' 206,3A-IRK
South Bypass
- Pilot One
. ' I i I
n Rat
- s-
le
Function
. Stock o
M N
.. Catalog No.
.3/4
65.180psi
Piessure5ustaining
C9294.
CRLS
Pilot Tura -
,•SQ nth
Rate
unction
—'
tack No
Cato No. .
. 3/8..
•. 30.130 psi
p
`�[9320 ,
„ JCRA
Main Unit
Main Valve Twe
Model
5111
Function
Simi,No
Cataloe No.
Presurt Reliel
Globe
10m
Pressure Relief
455SS
10.6.50.K5
pllot One
Site finch]
Wine RateFunction
Stock No
boo o.
3/4
65-190psl
Pressure Relief
C9294
CRLS
25E-55
Appendix A
723 W Walnut St. Santa Ana. CA 92701
Walnut Station
Main Valve Toe
Model Em
Nncimp
Stock No
Catalog Nn.
Main Unit
Globe
Bin
Bypass
C-8028
8.100
Bypass
e 1 chl
SPI!nR RateControl Settings
Functl.n
Stock No,
Calalae No.
Pilot Onc
in
20.20D psi 73 psi
Pressure Relief
79222.02
CRL
25E-56
Appendix A
Well 28
Main Unit
Main Valve Twe
I
Madel
Em
function
Stock NoCata o.
I
Globe
61n
Blow08
TV•4940
Blow Off
Pool One
I e inch
Spline Rot
Function
Stock No. Walog No.
1/2
50-150 psi
Pmwre Relief
C92B8 Oil
1717 W alten aw_ Unea dna. CA 917na
Well 34
Main Unit
Main Valve Twe Model $ILL function Slotk No, Catalae Na.
Blow Off
Angle 61. Blow Off 50-01411108 6-50-0IB
plbt One
Size jpljpill.t F,.cft Stock No. CR.I.RNo,
112 2D.200 psi Pressute Relief B222-02C CRL
Well 35
Main Unit
Main VeHe Tvoe
Model
&IR
Function
Stock No,
Calm" No.
I
Angle
21ODG
Is
Blau'Off
5 1.1414C
8.50-018
Blow ON
Pilot One
Site finch
Sorine Rate
Function
Stock No.
CMIOR N .
2/2
2D 20D pN
Pressure Relief
79222-02C
CRL
1M7 W M[PAtdrn. Sann A CA e77M
Well 37
Main Unit
Main Valve Tme
Model
P.SE
FunctionStock
No. C7 alo o
Obw Off
An81e
21000
81n
Sim ON
SM1D1-1414C 8•S0018
Hot One
Ize (Inthl
SpengPat
FuMdIon
Stock No. Catalog No.
112
20200 Psi
Pressure Relief
79222-02C CAL
Well 38
Main Unit
Main Valle Twe
Model
its
Function
Stock No
Ca al No.
Angle
21DOG
Bin
Blow OR
SMI.14140
50L111
Pilot One
Size(IA_ahl
Ser'ng Rate
Function
Stock No.
iplal"No,
3/2
20.200 psi
Pressure Rebel
79222.02C
CAL
25E-57
CITY OF SANTA ANA EXHIBIT B
RFP NO.: 18-052
FLOW CONTROL VALVE MAINTENANCE PROGRAM
FEE SCHEDULE
The undersigned declares that he/she has carefully examined the request for proposal, that he/she has
examined the Proposed Scope of Services, and hereby proposes to furnish all material and do all the
work required to complete the said work in accordance with said Proposed Scope of Services, for the
unit price(s) set forth in the following schedule:
Note: This contract Is subject to prevailing wages.
TO: CITY COUNCIL OF THE CITY OF SANTA ANA
FROM: C/rl - Va
Item #
Bid Item
Unit
Ouantity
Unit
Amount
1
Labor 1 Man Prevailing Wage
HR
164
4Priice
g�0
/
$ 25,256, 010
2
Labor 2 Men Prevailing Wage
HR
164
gZg9. o^
g y7396 . °0-
3
Travel Per Day
EA
20
gZ�'-
S5. 560. 0a
Model 90-01
4
Repair 6" Pressure Control Valve
EA
5
sZ9
S 1rV-, p0
5.
Repair 8" Pressure Control Valve
EA
10
g 290. �
00
$71900.
6.
Repair 10" Pressure Control Valve
EA
10
U 00
$ -1 �%�
y 9 Oo
3 7. J��
7.
Repair 12" Pressure Control Valve
EA
5
00
s L9q o
$2 7 , 00
8.
Repair 14" Pressure Control Valve
EA
2
p
S7 13�
OD
$ f
9.
Repair 16- Pressure Control Valve
EA
2
00
$,
$ 1, 90r 00
Complete New 8" Model 90-01 1501b
Flanged/Epoxy Coated, Stainless Steel
Trim, Complete Stainless Steel Pilot
EA
5
'n
7 520. o�
$ Lv
37 boa, 0 0
$ to '—
to.
System. Opening & Closing Speed Controls.
r
Up Stream & Downstream Pressure
Gauges, X101 Valve Position Indicator
Complete New 10" Model 90-01 15011b
Flange&Epoxy Coated, Stainless Steel
11.
Trim. Complete Stainless Steel Pilot
System, Opening & Closing Speed Controls.
EA
10
SL0v 0c1%
p4
$ DO 971) --
Up Stream & Downstream Pressure
Gauges, X101 Valve Position Indicator
12
Discount off list price on unforeseen
q,
N/A
30y
replacement parts
Total $ %/ 00
25E-58