HomeMy WebLinkAbout25E - AGMT - ENVIRONMENTAL CLEAN SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 16, 2019
TITLE:
APPROVE SECOND AMENDMENT TO
THE AGREEMENT WITH OCEAN BLUE
ENVIRONMENTAL SERVICES, INC., IN
THE AMOUNT OF $102,000 FOR SPILL
RESPONSE, STORM DRAIN FACILITY
CLEANING, CRIME SCENE CLEANUP,
AND JAIL CELL DECONTAMINATION
SERVICES FOR A NEW TOTAL
AGREEMENT AMOUNT
OF $1,222,000
{STRATEGIC PLAN NO. 6, 1C}
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 151 Reading
❑ Ordinance on 2n1 Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and the Clerk of the Council to execute a second amendment to the
Agreement with Ocean Blue Environmental Services, Inc., to increase the annual expenditure
amount for the one-year term ending June 19, 2020, by $57,000, and increase the annual
expenditure amount for the optional one-year extension term ending June 19, 2021, by $45,000, if
exercised, for a total increase of $102,000, for a new total agreement amount of $1,222,000,
subject to non -substantive changes approved by the City Manager and City Attorney.
Authorized by the Federal Clean Water Act, the National Pollutant Discharge Elimination System
(NPDES) Permit program was established in 1972 to mitigate pollutant discharges to waters of the
United States and to maintain water quality standards. In California, this program is regulated by
the State Water Resources Control Board through its nine Regional Water Quality Control Boards.
Compliance with the NPDES Permit includes the cleaning of all City -owned storm drain facilities
and the removal of hazardous materials and pollutant spills that could potentially discharge into the
City's storm drain system.
The City of Santa Ana entered into an agreement with Ocean Blue Environmental Services, Inc.
on June 20, 2017. The primary function of this agreement is for City -owned storm drain facility
cleaning and hazardous materials spill response. However, additional services are also provided
under this agreement for crime scene cleanup and jail cell decontamination.
25E-1
Agreement Amendment with Ocean Blue Environmental Services, Inc.
July 16, 2019
Page 2
On September 18, 2018, the first agreement amendment was approved to expand the scope of
services and adjust the amount to be expended. Due to increased usage by the Police Department,
there is a need to further increase the annual expenditure amount of this agreement by $46,000
for both the remaining FY 2019-20 term and the optional extension in FY 2020-21. The allocation
for the Public Works Agency will remain at $225,000 annually for spill response and storm drain
facility cleaning. The allocation for the Police Department will increase from $55,000 to $100,000
for crime scene cleanup and jail cell decontamination services. This increase is primarily the result
of call out requests for jail cell decontamination. The Jail has experienced an increased number of
instances where biohazardous waste clean-up is required and Jail Management wants to ensure
that the clean-up is performed in a safe and responsible manner.
This agreement amendment also provides for $12,000 to pay for work performed from June 20,
2018, through June 19, 2019, as there was not enough spending authority in FY 2018-19 for the
Police Department to pay these invoices. These changes increase the FY 2019-20 Agreement
amount by $57,000 and the optional FY 2020-21 extension by $45,000. The total budget over the
lifetime of the Agreement is $1,222,000.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal # 6 — Community Facilities &
Infrastructure, Objective # 1 (establish and maintain a Community Investment Plan for all City
assets), Strategy C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard).
FISCAL IMPACT
The current agreement approves annual expenditures of $280,000 — allocating $225,000 annually
for the Public Works Agency, and $55,000 annually for the Police Department. The requested
amendment will increase the Police Department annual allocation to $112,000 in FY 2019-20 and
$100,000 in FY 2020-21. Sufficient funds are included in the proposed FY 2019-20 budget in the
accounts listed below and will be budgeted in FY 2020-21, as depicted, if the optional extension is
exercised.
Accounting
Fiscal
Unit—
Fund Description
Accounting Unit,
Amount
Year
Account
Account Description
No.
Federal Clean Water
Federal Clean Water
FY19-20
05717640-
Protection Enterprise
Protection Enterprise,
$225,000
62300
(Public Works
Contract Services -
Agency
Professional
25E-2
Agreement Amendment with Ocean Blue Environmental Services, Inc.
July 16, 2019
Page 3
FYI 9-20
01114420-
General Fund
Field Operations,
Contract Services-
$50,000
62300
(Police Department)
Professional
Accounting
Fiscal
Unit —
Fund Description
Accounting Unit,
Amount
Year
Account
Account Description
No.
01114475-
General Fund
Jail Operations, Contract
$62,000
FY19-20
62300
Police Department
Services -Professional
FYI 9-20 SUBTOTAL:
$337,000
OPTIONAL EXTENSION
Federal Clean Water
Federal Clean Water
FY20-21
05717640-
Protection Enterprise
Protection Enterprise,
$225,000
62300
(Public Works
Contract Services -
Professional
FY20-21
01114420-
General Fund
Field Operations,
Contract Services-
$50,000
62300
(Police Department)
Professional
FY20-21
01114475-
General Fund
Jail Operations, Contract
$50,000
62300
Police Department
Services -Professional
FY20-21 SUBTOTAL:
$325,000
APPROVED AS TO FUNDS AND ACCOUNTS:
Fuad S. Sw 'ss, PE, PLS Kathryn Do ns, CPA
Executive Di ector Executive Director
Public Work Agency Finance and Management Services Agency
�✓L e-k-•
David alentin
Chief f Police
Santa Ana Police Department
FSS/TC/CF/RC
Exhibit: 1. Second Agreement Amendment with Ocean Blue Environmental Services, Inc.
25E-3
25E-4
EXHIBIT 1
SECOND AMENDMENT TO AGREEMENT TO PROVIDE SPILL
RESPONSE AND STORM DRAIN FACILITY CLEANING SERVICES
THIS SECOND AMENDMENT to the above -referenced agreement is entered into on July 16,
2019, by and between Ocean Blue Environmental Services; Inc. ("Consultant'), and the City of
Santa Ana, a charter city and municipal corporation organized and existing under the Constitution
and laws of the State of California ("City").
RECITALS
A. The parties entered into Agreement No. A-2017-156, dated June 20, 2017, by which
Consultant agreed to provide spill response and storm drain cleaning services
("Agreement'). The original term of the Agreement was for two years and has been
extended for the additional one-year period ending June 19, 2020, with provision for one
additional year.
B. The primary purpose of the Agreement is for spill response and storm drain services, though
related services are also provided under the Agreement for crime scene clean-up and jail cell
decontamination at the direction of the Santa Ana Police Department.
C. On September 18, 2018, the parties entered into First Amendment No. A-2018-226, by
which the Agreement was amended to expand the scope of services and adjust the amount
to be expended under the Agreement.
D. The parties now wish to further amend the Agreement to increase the amount to be expended
under the Agreement.
The Parties therefore agree:
1. Section 2, Compensation, is amended to increase the not -to -exceed expenditure under the
Agreement from $280,000 to S337,000 for the one-year term ending on June 19, 2020. This
increased amount may be utilized to pay Consultant for work completed during the original
term of the Agreement. For the one year -term ending on June 19, 2021, if exercised, the not -
to -exceed expenditure shall be increased from $280,000 to $325,000.
2. Except as modified by this Second Amendment, and all prior amendments, all terms and
conditions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the
Agreement on the date and year first written above.
ATTEST
NORMA MITRE
Clerk of the Council
CITY OF SANTA ANA
KRISTINE RIDGE
City Manager
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25E-5
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By:.
JOHN M.FUNK
Assistant City Attorney
RECOMMENDED FOR APPROVAL
FUAD S. SWEISS, PE, PLS
Executive Director
Public Works Agency
CONSULTANT
--Name: J.ast� Lc�
Title: �cec
RECOMMENDED FOR APPROVAL
DAVID VALENTIN
Chief of Police
Santa Ana Police Department
Page 2 of 2
25E-6