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HomeMy WebLinkAbout20A - AA SAC WORKFORCE PROGRAMREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY: AUGUST 20, 2019 TITLE: APPROVED APPROVE APPROPRIATION ❑ As Recommended ADJUSTMENT AND AGREEMENT WITH ❑ Amended ElOOrdinance Reading on SANTA ANA COLLEGE WORKFORCE [I2n Ordinance on tl Reading SERVICES PROGRAM ($60,176) ❑ Implementing Resolution (STRATEGIC PLAN NO. 2,4) ❑ Set Public Hearing For CONTINUED TO FILE NUMBER ACTING CITY MANAGER RECOMMENDED ACTION Authorize the City Manager and Clerk of the Council to execute an agreement recognizing $60,176 awarded to the City of Santa Ana, Santa Ana WORK Center by the Rancho Santiago Community College District for workforce and job development activities, effective June 18, 2019 through December 31, 2020, subject to non -substantive changes approved by the City Manager and City Attorney. 2. Approve an appropriation adjustment recognizing Rancho Santiago Community College District program funds in the amount of $60,176 into the OC Grant Revenue, State Grant -Indirect account (no. 12418002-52027) and appropriating the same amount into Rancho Santiago Community College District Grant Expenditure account (no. 12418751-various). DISCUSSION Rancho Santiago Community College District (RSCCD) on behalf of Santa Ana College received a grant award entitled, Strong Workforce Program Local Funds Initiative, from the California Community Colleges Chancellor's Office, Academic Affairs Division. The purpose of the program is to improve the quality and increase the quantity of community college Career Technical Education (CTE) courses, programs, and pathways to achieve successful workforce outcomes related to career exploration, job readiness, job placements, and work based learning. Colleges that receive funding will need to implement or expand evidence -based practices and principles that are innovative, sustainable and redesign in the areas of assessment, student services, and instruction that are geared toward improving the students' progress toward college readiness at a faster rate. The grant also includes the provision of workforce services activities. The Santa Ana WORK Center, in collaboration with Santa Ana College's School of Continuing Education, will be contracted to provide adult education students with workforce services that may include comprehensive assessment, case management, supportive services and job development 20A-1 Santa Ana College Workforce Services Program August 20, 2019 Page 2 to eligible students. WORK Center staff will be co -located at the School of Continuing Education to better assist eligible students enrolled in the Workforce Innovation and Opportunity Act programs. The City of Santa Ana WORK Center has partnered with Rancho Santiago Community College District for over 20 years to provide employment and training services. The program will serve a minimum of 40 people during the performance period of the grant. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's effort to meet Goal #2 Youth, Education, Recreation, Objective #4 (Partner with groups and organizations to promote education, senior services, job training and development for all Santa Ana residents). FISCAL IMPACT Approval of the appropriation adjustment will recognize $60,176 into the OC Grant Revenue, State Grant -Indirect account (no. 12418002-52027) and increase the RSCCD Grant expenditure account (no. 12418751-various) by the same amount as follows: Fiscal Year Accounting Unit- Fund Description Accounting Unit, Account Amount Account Description FY 19-20 12418751-various Orange County Grants RSCCD Grant, Various $40,318 FY 20-21 12418751-69011 Orange County RSCCD Grant, Reserve $19,858 Grants Appropriation Total Amount $60,176 Steven A. Mendoza Executive Director Community Development Agency APPROVED AS TO FUNDS AND ACCOUNTS: Kathryn Downs, CPA Executive Director Finance and Management Services Agency_ ` Exhibit: 1. Agreement with Rancho Santiago Community College District 20A-2 EXHIBIT 1 Sub -agreement between RSCCD and City of Santa Ana SUB -AGREEMENT BETWEEN RANCHO SANTIAGO COMMUNITY COLLEGE DISTRICT AND CITY OF SANTA ANA FOR THE STRONG WORKFORCE PROGRAM — LOCAL FUNDS INITIATIVE This sub -agreement (hereinafter "Agreement") is entered into on this 17`b day of June 2019, between Rancho Santiago Community College District (hereinafter "RSCCD") and City of Santa Ana (hereinafter "SUBCONTRACTOR"). RSCCD and SUBCONTRACTOR may be referred to individually as a "Party" and collectively as the "Parties" in this Agreement. WHEREAS, RSCCD received a categorical apportionment award entitled "Strong Workforce Program" Local Funds Initiative from the California Community Colleges Chancellor's Office (hereinafter "PRIME SPONSOR"), to improve the quality and increase the quantity of community college Career Technical Education (CTE) courses, programs, and pathways to achieve successful workforce outcomes by addressing recommendations from the Strong Workforce Task Force, including the recommended provision of student services related to career exploration, job readiness, job placement, and work -based leaming. WHEREAS, RSCCD has the right to enter into agreements with outside entities for various services with the approval of the Board of Trustees; and WHEREAS, SUBCONTRACTOR has agreed to participate in the purpose of the Agreement according to the terms and conditions hereinafter set forth. NOW, THEREFORE, the Parties agree as follows: 1. Statement of Work SUBCONTRACTOR will perform the work as described in the Scope of Work (Exhibit A), which by reference is incorporated into this Agreement. SUBCONTRACTOR agrees to comply with all provisions, to perform all work as set forth in this Agreement and the aforementioned Statement of Work in a professional, timely and diligent manner. 2. Period of Performance The period of performance for this Agreement shall be from June 18, 2019, through December 31, 2020. Total Cost The total cost to RSCCD for performance of this Agreement shall not exceed $60,176.00 USD that includes SWP Local funding apportionment from FY 2017/18 at $21,176 and FY 2018/19 at $39,000. Agreement 4DO-18-2226.01 Strong Workforce Program -Local Funds Initiative FY17/18 and FY18/19 Page 1 of 8 5.2(2) 20A-3 EXHIBIT 1 Sub -agreement between RSCCD and City of Santa Ana 4. Budget SUBCONTRACTOR agrees that the expenditures of any and all funds under this Agreement will be in accordance with the Project Budget (Exhibit B), which by reference is incorporated into this Agreement. 5. Payment Disbursement of funds will begin upon RSCCD's receipt of the fully executed Agreement and a detailed invoice for the disbursement. RSCCD shall make reimbursement payments as long as the total payments under this Agreement do not exceed the amount listed above under Article I.3. "Total Costs". 6. Invoices Invoices must be itemized, include the Agreement number (refer to footer), and include back- up documentation for expenditures submitted for payment. Final payment is contingent upon successful completion of the Scope of Work (Exhibit A), upon receipt of a final invoice requesting payment due by December 10, 2020, and the Project Director's certification of the final report. Invoices should be submitted to the following address: Rancho Santiago Community College District Santa Ana College School of Continuing Education Centennial Education Center Stephanie Paramore, Dean of Instruction and Student Services 2900 W. Edinger Avenue Santa Ana, CA 92704 7. Reporting Through this Agreement, SUBCONTRACTOR agrees to provide data and submit reports, upon request, for the duration of the Agreement. SUBCONTRACTOR will submit reports to the Project Director via email at Paramore_Stephanie@sac.edu in a timely manner. 8. Expenditure ofFunds SUBCONTRACTOR agrees to comply with all funding requirements and that it is solely responsible for the appropriate expenditure of all funds received and for any misappropriation or dis-allowment of funds. 9. Time Extensions RSCCD will not be requesting a time extension for program activities from the PRIME SPONSOR. As a result, SUBCONTRACTOR will not be granted an extension. Therefore, SUBCONTRACTOR roust spend all of the funds allocated through this Agreement within the timefmme of the Agreement. Under this Agreement, SUBCONTRACTOR will only be reimbursed for expenses that are incurred on or prior to December 31, 2020. Agreement #DO.18.2226-01 Strong Workforce Program -Local Funds Initiative FY17/18 and FY18/19 5.2(3) Page 2 of 8 20A-4 EXHIBIT 1 Sub -agreement between RSCCD and City of Santa Ana 10. Independent Contractor SUBCONTRACTOR agrees that the services provided hereunder are rendered in its capacity as an independent contractor and that it is not in any way an agent of RSCCD, nor shall its employees be entitled to any personnel benefits of RSCCD whatsoever. 11. Subcontract Assignment Unless specifically noted in the Scope of Work (Exhibit A), none of the duties of, or work to be performed by, SUBCONTRACTOR under this Agreement shall be sub -contracted or assigned to any agency, consultant, or person without the prior written approval by RSCCD. No subcontract or assignment shall terminate or alter the legal obligation of SUBCONTRACTOR pursuant to this Agreement. SUBCONTRACTOR shall insure that all subcontracts for services and contracted staff are procured in a manner consistent with state SUBCONTRACTOR guidelines. SUBCONTRACTOR shall itemize all sub -contractor and contracted staff costs in the budget so it is clear how the funds will be allocated and spent by SUBCONTRACTOR. By entering into this Agreement SUBCONTRACTOR agrees that it is the direct provider of intended services. Upon request, SUBCONTRACTOR shall submit to RSCCD copies of all sub- contracts for services and contracted staff, and other agreements, as well as documentation indicating the approving authority's approval, that relate to this Agreement. 12. Rules for Deliverables A. Any document or written report prepared in whole or in part by Parties shall reference the Strong Workforce Program relating to the preparation of such document or written report. B. All products resulting from this Agreement or its subcontracts in whole or in part shall reference the California Community Colleges, Chancellor's Office and the specific funding source (Strong Workforce Program). C. All references to the project shall include the phrase, "fimded in part by the California Community Colleges, Chancellor's Office." 13. Record Keenin¢ SUBCONTRACTOR agrees to maintain project records for possible audit for a minimum of five (5) years after final payment or until any audit findings have been resolved, unless a longer period of records retention is stipulated. 14. Audit SUBCONTRACTOR agrees that RSCCD, the PRIME SPONSOR, the Bureau of State Audits, any other appropriate state or federal oversight agency, or their designated representative(s), shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. SUBCONTRACTOR agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, SUBCONTRACTOR agrees to include a similar right of RSCCD, the PRIME SPONSOR, the Bureau of State Audits, any other appropriate state or federal Agreement #DO-18-2226-01 Strong Workforce Program -Local Funds Initiative FYI 7/18 and FY18/19 5.2(4) Page 3 of 8 20A-5 EXHIBIT 1 Sub -agreement between RSCCD and City of Santa Ana oversight agency, or their designated representative(s) to audit records and interview staff in any subcontract related to the performance of this Agreement. 15.Insurance The Parties are self -insured public entities for the purposes of professional liability, general liability and workers' compensation. Each Party warrant that through its program of self- insurance it has adequate liability, general liability and workers' compensation to provide coverage for liabilities arising out of the Parties performance of this contract. 16. Mutual Indemnification Both Parties to this Agreement shall agree to defend, indemnify, and hold harmless the other Party, its officers, agents, employees, and volunteers, from and against all loss, cost, and expense arising out of any liability or claim of liability, sustained or claimed to have been sustained, arising out of activities, or the performance or nonperformance of obligations under this Agreement, of the indemnifying Party, or those of any of its officers, agents, employees, or volunteers. The provisions of this Article do not apply to any damage or losses caused solely by the negligence of the non -indemnifying Party or any of its agents or employees. 17. Termination Either Party may terminate this Agreement, with or without cause upon thirty (30) days written notice served upon the other Party, Notice shall be deemed served on the date of mailing. Upon termination, or notice thereof, the Parties agree to cooperate with one another in the orderly transfer of contract responsibilities, records, and pertinent documents. The obligations of RSCCD under this Agreement are contingent upon the availability of State funds, as applicable, for the reimbursement of SUBCONTRACTOR expenditures, and inclusion of sufficient funds for the services hereunder in the budget approved by the RSCCD Board of Trustees each fiscal year this Agreement remains in effect. In the event that such funding is terminated or reduced, RSCCD shall provide SUBCONTRACTOR with written notification of such determination. 18. Disputes In the event of a dispute between the Parties, the aggrieved Party shall notify the other Party and provide a detailed description of the alleged problem. The Parties agree -to use reasonable efforts to resolve such dispute by good faith negotiations and mutual agreement. In the event such informal resolution is not successful within a reasonable period of time, the Parties hereby agree that such dispute will be resolved in the manner specified below. Except as otherwise provided in this Agreement, any dispute concerning any question arising under this Agreement shall be decided by RSCCD and/or the PRIME SPONSOR. In such a case, the decision shall be reduced to writing and a copy thereof shall be mailed or otherwise furnished to SUBCONTRACTOR. The decision shall be final and conclusive unless within Agreement 4DO-18-2226-01 Strong Workforce Program -Local Funds Initiative FY17/18 and FY18/19 Page 4 of 8 5.2(5) 20A-6 EXHIBIT 1 Sub -agreement between RSCCD and City of Santa Ana thirty (30) calendar days from the mailing or delivery of such copy, RSCCD receives from SUBCONTRACTOR a written request to appeal said decision. Pending final decision of the appeal, SUBCONTRACTOR shall act in accordance with the written decision of RSCCD or the PRIME SPONSOR, whichever is the final arbiter of the dispute. The handling of non- criminal complaints, including discrimination complaints, and complaints and reports of criminal fraud, waste and abuse shall be as prescribed by the State of California, and/or the PRIME SPONSOR, whichever is applicable, in accordance with applicable provisions of the Code of Federal Regulations. 19. Notices All notices, reports and correspondence between the Parties hereto respecting this Agreement shall be in writing and deposited in the United States Mail, postage prepaid, addressed as follows: RSCCD: Rancho Santiago Community College District Primary Contact: Santa Ana College School of Continuing Education Centennial Education Center Stephanie Paramore, Dean of Instruction and Student Services 2900 W. Edinger Avenue Santa Ana, CA 92704 714-241-5724, Paramore_Stephanie@sac.edu Fiscal Contact: Rancho Santiago Community College District Peter J. Hardash, Vice Chancellor, Business Operations/Fiscal Services 2323 North Broadway, Ste. 404-1 Santa Ana, CA 92706 (714) 480-7340, Hardash_Peter@rsccd.edu SUBCONTRACTOR: City of Santa Ana Primary Contact Carlos de Is Riva, WORK Center Director 801 W. Civic Center Drive # 200 Santa Ana, CA 92701 (714) 565-2629; CdelaRiva@santa-ana.org Agreement 4DO-18-2226-01 Strong Workforce Program -Local Funds Initiative FY17/18 and FY18/19 Page 5 of 8 5.2(6) 20A-7 EXHIBIT 1 Sub -agreement between RSCCD and City of Santa Ana Fiscal Contact: Mario Espindola, Management Analyst 20 Civic Center Plaza Santa Ana, CA 92701 (714) 647-5479; MEspindola@santa-ana,org 20. Unenforceable Provision In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the Parties agree that all other provisions of this Agreement remain in full force and effect and shall not be affected thereby. 21. Waiver Any waiver by RSCCD of any breach of any one or more of the terms of this Agreement shall not be construed to be a waiver of any subsequent or other breach of the same or of any other term. Failure on the part of RSCCD to require full, exact, and complete compliance with any terms of this Agreement shall not be construed as in any manner changing the terms of this Agreement, or stopping RSCCD from enforcing the terms of this Agreement. 22. Severability If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force and effect without being impaired or invalidated in any way. 23. Amendments This Agreement may be modified or revised at any time by the Parties as long as the amendment is made in writing and signed by an authorized official of both Parties. As the Agreement is contingent upon the availability of funds, and is subject to any additional restrictions, limitations, or conditions enacted in the State Budget and/or Executive Orders that may affect the provisions, terms, or funding of this Agreement in any manner, RSCCD may modify this Agreement through an amendment, as needed. SUBCONTRACTOR agrees to expend all funds in accordance with all applicable federal, state and local laws and regulations. 24. Assurances By signing this Agreement the Parties certify they will comply with the terms and conditions outlined in the Strong Workforce Program Trailer Bill, and with the guidance documents provided by the California Community College -Chancellor's Office; as set forth and - - incorporated into this Agreement by reference. As the funding is subject to any additional restrictions, limitations, or conditions enacted in the State Budget and/or Executive Orders that may affect the provisions, terms, or funding of this Agreement in any manner, RSCCD may modify this Agreement through an amendment, as needed. SUBCONTRACTOR agrees to expend all funds in accordance with all applicable federal, state and local laws and regulations. Agreement #DO-18-2226-01 Strong Workforce Program -Local Funds Initiative FY17118 and FY18119 5.2(7) Page 6 of 8 20A-8 EXHIBIT 1 Sub -agreement between RSCCD and City of Santa Ana By signing this Agreement the SUBCONTRACTOR certifies that it complies with state and federal requirements for Standards of Conduct, Workers' Compensation Insurance, Participation in Project -Funded Activities, Non -Discrimination, Accessibility for Persons with Disabilities, Drug -Free Workplace Certification, Intellectual Property, and Debarment and Suspension, and will adhere to these legal standards and requirements in the performance of work related to this Agreement. 25. Total Agreement This Agreement, together with the attachments hereto, expresses the total understanding of both Parties. There are no oral understandings of the Parties or terms and conditions other than as are stated herein. No change, modification, extension, termination or waiver of this Agreement, or any of the provisions herein contained, shall be valid unless made in writing and signed by duly authorized representatives of the Parties hereto. SUBCONTRACTOR acknowledges that it has read and agrees to all terms and conditions included in this Agreement. IN WITNESS WHEREOF, the Parties hereto certify that they have read and understand all the terms and conditions contained herein and have caused this Agreement to be executed as of the day that both Parties have signed the Agreement. RANCHO SANTIAGO COMMUNITY SUBCONTRACTOR: City of Santa Ana COLLEGE DISTRICT Name: Peter J. Hardash Name: Vice Chancellor Title: Business Operations/Fiscal Services Title: Date: �� Date: Board Approval Date: June 17, 2019 Employer/Tnpayer Identification Number (EnK) Agreement 4DO.18-2226-01 Strong Workforce Program -Local Funds Initiative FY17/18 and FY18/19 Page 7 of 8 5.2(8) 20A-9 EXHIBIT 1 IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: DAISY GOMEZ Clerk of the Council APPROVED AS TO FORM: SONIA R. CARVALHO City 51 CITY OF SANTA ANA KRISTINE RIDGE City Manager RECOMMENDED FOR APPROVAL: Steven Mendoza Executive Director, Community Development Agency 20A-10 EXHIBIT 1 Sub -agreement between RSCCD and City of Santa Ana List of Exhibits Exhibit A: Scope of Work Exhibit B: Project Budget Exhibit C: Guidelines, Definitions and Reasonable Standards for SWP Exhibit D: Trailer Bill Language for Strong Workforce Program (link) Agreement 9DO.18-2226-01 Strong Workforce Program -Local Funds Initiative FY17/18 and FY18/19 Page 8 of 8 5.2(9) 20A-11 EXHIBITA EXHIBIT 1 CITY OF SANTA ANA SCOPE OF WORK BACKGROUND For over 20 years, the City of Santa Ana's WORK Center has demonstrated its abilities in designing, implementing, and managing a full array of workforce development programs to area residents. In 1996, the City of Santa Ana further expanded its services by opening the Santa Ana WORK Center and later partnering with various agencies, including the State Employment Development Department, Orange County Social Services Agency, Department of Rehabilitation, Rancho Santiago Community College District, Goodwill Industry, and community based organizations to ensure a comprehensive and integrated service delivery in a One -Stop environment. The services have benefited, youth, adults, dislocated workers, and families on -aid. PLANNED APPROACH The Santa Ana WORK Center will assume the responsibility to ensure the WIOA eligible students enrolled at Santa Ana College will receive needed WIOA services. These services may include one or more of the following services: 1. Basic Career Services: Basic Career Services will be offered to all students. These services are by their nature self-service. These services require minimal staff assistance such as access to job postings, referrals to other program, and provision of labor market information. Self- service also includes staff establishing access to CalJOBS for an individual or looking up a password. 2. Job Coaching: This activity will help prepare students for employment. Participants will be offered one-on-one coaching to develop skills necessary to obtain employment. Job coaching is designed to help job seekers gain confidence so they can successfully enter the workforce, obtain and sustain employment. Job coaches will provide guidance and motivation in setting and achieving job and career goals. Participants will also receive one-on-one guidance in increasing job retention by promoting effective workplace habits, attitudes and choices. 3. Supportive Services: As part of the planned approach, supportive services will be identified and the participant will receive assistance in those services. Supportive services include but are not limited to, transportation assistance, clothing assistance, assistance with tool purchases, or testing fees. Participants must be eligible for WIOA to receive supportive services. 4. Job Development/Job Creation: The Employment Services Team will interact with the local business community. The goal is to ensure that sufficient employment opportunities are created for WIOA eligible students who are co -enrolled in the WIOA program. 5.2(10) 20A-12 EXHIBIT 1 EXHIBIT A PARTICIPANT RECORDS AND DATA COLLECTION 1. CalJOBS: Participant records and data collection will be achieved by using CaIJOBS. CaIJOBS is designed to not only provide online workforce services to job seekers, it also serves as a program management tool for workforce professionals. For the management of a workforce program, CaIJOBS incorporates customer tracking, program activities, outcomes, and follow up services. a) Customer Tracking -Participants will be registered into CaIJOBS. Registration captures basic client information including demographics and contact information. Each registered participant receives a unique application number which is utilized to track client participation. b) Program Activities: CaIJOBS provides a method to track program activities including start dates, end dates and completion status. Completion status is limited to successful and unsuccessful completions. CalJOBS has hundreds of activity codes including Job Search, Orientation and Supportive Services. c) Outcomes: Closing program activities is manually entered by staff. Upon completion of planned services, a closure form is entered which captures program related outcomes such as employment and credential attainment. d) Follow Up: After creating a closure, follow-up activities can be created to track program outcomes, up to a year after program exit. 2. Reports: CalJOBS reports will be submitted monthly including a) Total Enrollment Summary b) Activity Reports c) Program Summary Reports Including Outcomes 5.2(11) 20A-13 EXHIBIT 1 EXHIBIT B City of Santa Ana FY2019.20 PROPOSED BUDGET June 18, 2019 - December 31, 2020 Agreement # DO-18-2226-01 FY201940 Pt gposed: Budget .... dul Y62d I1ec 2020 P� oposed $udgej. Totnk Budget, , . Salaries and Benefits Workforce Specialist ll 26 623.35 13 112.99 39,736.34 Subtotal Salaries: 26,623.35 13,112.99 39,736.34 Benefits _ 9_790.79 s 4,822.33 14,613.12 Subtotal Salaries and Benefits: 36A14.14 17 35.32 _ -- 54 49.46 Operating Expenses Gas & Diesel 33.50 16.50 50.00 Rental City Equipment 134.00 66.00 200.00 Accident Repair & Replacement 33.50 16.50 50.00 Insurance Charges 335.00 165.00 IT Maintenance Charge 335.00 165.00 500.00 Indirect Cast 3,032.78 1,493.76 4,526.54 Subtotal Operating Ex enses: 3.903.79 1 22.76 5,826.54 TOTAL BUDGET 40,317S21 19,858.08 60,176.00 5.2(12) 20A-14 EXHIBIT 1 Exhibit C Guidelines, Definitions and Reasonable Standards for Strong Workforce Funding Investment (Local and Regional Share) Reasonable Reasonable is defined by the dictionary as: agreeable to sound judgment, not exceeding the limit prescribed by reason (not excessive), moderate in price, and a rational decision. Systems that can guide this definition are: necessary for the performance of the funding; follow sound business practices (procurement processes, follow state and local laws, follow the terms of the funding source); use of fair marker prices; acting with prudence under the circumstances; and having no significant deviation from established prices. The following, directly relate to Strong Workforce Education Code Requirements and some examples of the standard non -allowable activities that meet the "front-page of the newspaper" test of reasonable and the allowable indirect cost rate: Supplanting: Funds appropriated to community college districts for local or regional share investment shall supplement, not supplant, existing funding of community college career technical education programs. This shall not be interpreted to mean that a participating community college district is prohibited from eliminating or altering existing programs, but the percentage of that community college district's total full-time equivalent students enrolled in career technical education courses relative to the total full-time equivalent students enrolled in the district shall not be reduced from the percentage computed for the 2015-16 fiscal year. [EC'§88824(e)] Funding CTE Only: Funds expended must show a direct benefit to the requirements of the Strong Workforce Program outcomes of increasing the number of quality students or programs in CTE courses programs and pathways and addressing the recommendations of the Strong Workforce Task Force. [EC§88824(d)(.5)(A-QJ Duplication of Effort: To avoid duplication of effort, activities funded under the Strong Workforce Program shall be informed by, aligned with, and expand upon the activities of existing workforce and education regional partnerships, including those partnership activities that pertain to regional planning efforts established pursuant to the federal Workforce Innovation and Opportunity Act (Public Law 113-128), adult education block grant consortia, and R-12 career technical education programs. [EC§88821(4)(d) District Procedures: All fiscal policy and program procedures adopted by the applicable Community College District shall be followed when expending (local and regional) allocations. 5.2(13) 20A-15 EXHIBIT 1 Non -Allowable Activities: Entertainment — Costs of entertainment, including amusement, diversion, and social activities and any costs directly associated with such costs (such as tickets to shows or sports events, meals, lodging, rentals, transportation, and gratuities) are unallowable. Alcoholic Beverages — Costs of alcoholic beverages are unallowable. Contingency (Rainy Day Funds) — Contributions to a contingency reserve or any similar provision made for events the occurrence of which cannot be foretold with certainty as to time, intensity, or with an assurance of their happening, are unallowable. Goods and Services for Personal Use— Cost of goods and services for Personal use is unallowable. Lobbying — Lobbying is never allowed unless it meets the following criteria: (1) Technical and factual presentations on topics directly related to the performance of a grant, contract, or other agreement (through hearing testimony, statements, or letters to the Congress or a State legislature, or subdivision, member, or cognizant staff member thereof), in response to a documented request (including a Congressional Record notice requesting testimony or statements for the record at a regularly scheduled hearing) made by the recipient member, legislative body or subdivision, or a cognizant staff member thereof, provided such information is readily obtainable and can be readily put in deliverable form, and further provided that costs under this section for travel, lodging or meals are unallowable unless incurred to offer testimony at a regularly scheduled Congressional hearing pursuant to a written request for such presentation made by the Chairman or Ranking Minority Member of the Committee or Subcommittee conducting such hearings. Contributions or Donations — Cash or property contributions or donations are unallowable. Fund Raising and Investment Costs — Costs of organized fund raising, including financial campaigns, solicitation of gifts and bequests, and similar expenses incurred to raise capital or obtain contributions are unallowable, regardless of the purpose for which the funds will be used. Indirect Cost Rotes Allowed Allocation Indirect Cost Rate (Total Direct Costs) 60%Local Share 4% 40%Regional Share No Indirect Allowed The following table can be used as a quick reference guide for participation requirements and/or plan requirements as listed within Division 7, Title 3 Education Code Section 88820-88826 (Strong Workforce Program) guidelines. This table is not meant to substitute a full review of 5.2(14) 20A-16 EXHIBIT 1 Division 7, Title 3 Education Code Section 88820-88826 (Strong Workforce Program) guidelines in their entirety in addition to all recommendations from the Strong Workforce Task Force. Links to the above mentioned documents and documents that are designed to inform in the development of these investments can be found at: htur:/Idoim2w Irahnatters.ccceo.edu/StroneWorkforce.aspx Recipients of Local or Regional Plans for Local or Regional Share Fundina Shall I Share Fundine Shall Address Be a member of a consortium [EC§88824(d)(1)) (Career Technical Education Regional Consortium," or "consortium," means an administrative grouping of community college districts by the Division of Workforce and Economic Development of the chancellor's office for the purpose of coordination and joint planning within regions, as defined in subdivision [EC88822§(c)]) Work with other members of the consortium to create and submit a plan to the chancellor by January 31, 2017 [EC§88824 (d)(2)J, for inclusion in the submissions of regional plans for purposes of the program and the federal Workforce Innovation and Opportunity Act (Public Law 113-128). Collaborate: [EC§88821(o-e)J All Community College Districts participating in local or regional investments are required to follow collaboration requirements as specified in these sections. LMI Data: [EC§88824(d)(4)J Provide accessible performance and labor -market data that can be used by community college districts and their regional partners to support the implementation of the program and describe related efforts to align regional workforce and education programming with regional labor market needs, including, but not limited to, regional planning efforts established pursuant to the federal Workforce Innovation and Opportunity Act (Public Law 113-128). Increasing the number of student in quality career technical education courses, programs, and pathways that will achieve successful workforce outcomes. [EC§88824(d)(5)(A)J Increasing the number of quality career technical education courses, programs, and pathways that lead to successful workforce outcomes, or invest in new or emerging career technical education courses, programs, and pathways that may become operative in subsequent years and are likely to lead to successful workforce outcomes (completions, transfer, employment rates, employment in a field of study, eaming, median change in eaming, proportion of student who attained living wages). [EC§88824(d)(5)(E)J Address recommendations from the Strong Workforce Task Force, including the recommended provision of student services related to career exploration, job readiness and job placement, and work -based learning. [EC§88814(d)(5)(C)J In4r:/,'doincwhaunatters cccco edu/uonals/6/dots/sw/2016 11%20Workforce Task Force Imulementalion%2011ecom mendati ons%20 V ersion%201. nd f Local Investment Shall: Provide Evidence of Demand for Workers within the funded CIE Program or Across Multiple Programs • Identify geography and occupations targeted • Identify demand and supply and gap Cite source of Iabor Market Information 5.2(15) 20A-17 EXHIBIT 1 Local Investment Planning Efforts: [EC§88823(n] Community College Districts participating in a consortium shall utilize their region's plan to inform local campus planning efforts to implement career technical education courses, programs, and pathways and integrate available local, regional, state, and nonpublic resources to ensure that students will achieve successful workforce outcomes. Certifications: [EC§88824(d)(5)(A-C)]Community College Districts will certify that the use of funds will meet the intent of the program to accomplish all of the following: (A) Increase the number of students in quality career technical education courses, programs, and pathways that will achieve successful workforce outcomes. 03) Increase the number of quality career technical education courses, programs, and pathways that lead to successful workforce outcomes, or invest in new or emerging career technical education courses, programs, and pathways that may become operative in subsequent years and are likely to lead to successful workforce outcomes. (C) Address recommendations from the Strong Workforce Task Force, including the recommended provision of student services related to career exploration, job readiness and job placement, and work -based learning, Regional Share Consortium Shall: • [EC§88824(c)(1) & §88823(b)(1)] each consortium shall select a CCD to be fiscal agent. [EC§888246)] a consortium shall allocate funds only to CCDs. • [EC§88823(b)(2] a consortium shall establish a governance model for the consortium. Fiscal Resources shall be determined exclusively by the CCDs participating in the consortium. Regional Investment Shall — [EC 88623(b)(3-7)] review for the following: Summary of Local Share Investments by Sector Regional/Sub Regional Labor Market Information Supply & Demand Table with Living Wage Occupations Other Establish Questions & Agenda for Collaborative Regional Planning Are priority and emergent sectors for the region still the same? What more must be done for students to move through the region's career pathways in the sectors? How will job placement, internships, and regional industry engagement be coordinated? How can industry inform and co -invest in CTE? Regional Share Plan [F,C §88823 Qi)) Each region's plan shall be for the primary purpose of informing the development of strategies related to career technical education and workforce development courses, programs, and pathways. Each region's plan shall reflect strategies to efficiently and effwlivoly utilize any available public and private resources, including funds for the Career Technical Education Pathways Program established in Part 52 (commencing with Section 88530), in a manner that better aligns career technical education courses, programs, and pathways with the needs of their regional economies. 5.2(16) 20A-18 EXHIBIT 1 STATE OF CALIFORNIA ERIK E. SKINNER, ACTING CHANCELLOR CALIFORNIA COMMUNITY COLLEGES CHANCELLOR'S OFFICE 1102 Q STREET, SUITE 4550 SACRAMENTO, CA 95611-6649 /✓~� `\ 1 I 1 (916)4456752 ,f `�' Illll`%\V\Y{VAVCQ4C`II • 1 August 25, 2016 To: Regional Consortium Chairs From: Matt Roberts, Ed.D. 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