HomeMy WebLinkAbout22A - SEWER LINING MATERIALSI
REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 20, 2019
TITLE:
AWARD A 2-YEAR BLANKET ORDER
CONTRACT IN THE AMOUNT NOT TO
EXCEED $1,500,000 TO EARTH TOOL
COMPANY LLC, DBA HAMMERHEAD,
FOR SEWER LINING MATERIALS AND
SUPPLIES (SPECIFICATION NO. 19-059)
(NON -GENERAL FUND)
(STRATEGIC PLAN NO. 6,2)
CITY M NAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 161 Reading
❑ Ordinance on 20d Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a blanket order contract to Earth Tool Company LLC dba HammerHead, for sewer lining
materials and supplies for a two-year period beginning August 20, 2019, and expiring August 19,
2021, with provisions for three one-year renewals exercisable by the City Manager, in an annual
amount of $300,000, for a total amount not to exceed $1,500,000, subject to non -substantive
changes approved by the City Manager and City Attorney.
DISCUSSION
There are over 45,000 privately owned sewer laterals in the City, which convey sewage from
homes and businesses to the main public sewer collection system. The Public Works Agency
Sewer Lateral Repair Program provides for the repair or replacement of sewer laterals from the
edge of property owners' property line to where it connects to the public sewer main in the street.
Public Works Sewer Enterprise staff performs these sewer lateral repairs and replacements on a
daily basis, primarily using trenchless pipe bursting technology and equipment, which requires a
much smaller roadway excavation footprint than traditional methods. Taking the lead in
incorporating trenchless technologies into its operations, as of early 2019 the Sewer Enterprise
implemented sewer lateral lining as an additional method of trenchless repair, further limiting
roadway excavation and, consequently, reducing inconvenience to the public.
The Notice Inviting Bids for sewer lining materials and supplies was advertised on May 23, 2019,
on the City's online bid management and publication system. A summary of the Invitation for Bids
and bids received are as follows:
22A-1
Award Contract for Sewer Lining Materials and Supplies
August 20, 2019
Page 2
157 Vendors notified
8 Santa Ana vendors notified
13 Vendors downloaded the bid packet
3 Bids received
0 Bids received from Santa Ana vendors
Three bids were received and opened on June 18, 2019, and evaluated. Bid results are as
follows:
Bidder
Location
Amount
Earth Tool Company, LLC
Lake Mills, WI
$298,242.99
dba HammerHead
Ditch Witch West
Corona, CA
$342,804.12
Hoffman Southwest Corporation
Anaheim, CA
$411,099.54
dba Roto Rooters Plumbers
The bid received from Earth Tool Company LLC, dba HammerHead, was the lowest, is
responsive to specifications, and meets the City's requirements. The annual amount is based on
staffs projection for the upcoming Fiscal Year 2019-20 expenditures.
Outreach Efforts
The Purchasing Division advertised this project on the City's online bid management and
publication system, which directly notified eight Santa Ana vendors. None downloaded or
submitted a bid packet for consideration.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
22A-2
Award Contract for Sewer Lining Materials and Supplies
August 20, 2019
Page 2
FISCAL IMPACT
Funding for the initial two-year term, FY 2019-20 through FY 2020-21, and three subsequent one-
year renewal periods will be budgeted and made available in the account specified below:
Fiscal Year
Accounting
Unit-
Fund
Account Unit Account
Amount
Account#
Description
Description
FY 2019-20
05617640-
Sanitary Sewer
Sanitary Sewer Service,
$300,000
63001
Service
Miscellaneous Operating Expenses
FY 2020-21
05617640-
Sanitary Sewer
Sanitary Sewer Service,
$300,000
63001
Service
Miscellaneous Operating Expenses
FY 2021-22
05617640-
Sanitary Sewer
Sanitary Sewer Service,
$300,000
63001
Service
Miscellaneous Operating Expenses
FY 2022-23
05617640-
Sanitary Sewer
Sanitary Sewer Service,
$300,000
63001
Service
Miscellaneous Operating Expenses
05617640-
Sanitary Sewer
Sanitary Sewer Service,
$300,000
rt
63001
Service
Miscellaneous Operating Expenses
Total
$1,500,000
APPROVED AS TO FUNDS AND ACCOUNTS:
�_A V L)r'6� "
Fuad S. Weiss, PE, PLS Kathryn Downs, CPA
Executiv Director Executive Director
Public W ks Agency Finance and Management Services Agency
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