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HomeMy WebLinkAbout25H - AGMT LANDSCAPE MAINTENANCEREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: AUGUST 20, 2019 TITLE: APPROVE AGREEMENT WITH SWAYZER CORPORATION FOR LANDSCAPE MAINTENANCE SERVICES, FOR A 3-YEAR PERIOD, IN AN AMOUNT NOT TO EXCEED $125,000 ANNUALLY FOR A TOTAL AMOUNT OF $625,000 (NON -GENERAL FUND) (STRATEGIC PLAN NO. 6, 1C) (51TY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1st Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with Swayzer Corporation for Landscape Maintenance Services at Water Facilities and at the Santa Ana Regional Transportation Center, for the three-year period beginning August 20, 2019, and expiring August 19, 2022, with a provision for one, two-year renewal option exercisable by the City Manager and City Attorney, in an amount not to exceed $125,000 annually, fora total amount of $625,000 subject to non -substantive changes approved by the City Manager and City Attorney. DISCUSSION The Public Works Agency (PWA) is responsible for landscape maintenance at 19 water enterprise facilities, such as well sites and pump stations, and at the Santa Ana Regional Transportation Center (SARTC). Landscape maintenance services include, but are not limited to, mowing, weed mitigation and removal, trash removal and disposal, and irrigation system maintenance. In addition to general maintenance services, staff will pursue various water -wise improvement options, such as replacing landscaping at facilities and equipment upgrades, including smart weather controllers. On May 16, 2019, PWA issued a Request for Proposals (RFP) for landscape maintenance services at 19 water facilities and the SARTC. The RFP was advertised on the City's PlanetBids website. System records indicate 32 vendors were notified and 29 vendors downloaded proposal files. Five responsive proposals were received and evaluated by a selection committee, based on the criteria as outlined in the RFP. Listed below are the responding firms and their respective scores: FIRM LOCATION PROPOSAL SCORE Swa zer Corporation Carson, CA 91 Greentech Landscape Inc Whittier, CA 83 Mariposa Landscapes Inc Irwindale, CA 79 Nature Care Services Irvine, CA 65 DMS Facility Services Anaheim, CA 61 25H-1 Agreement with Swayzer Corporation August 20, 2019 Page 2 STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy C (invest resources and technology to extend the service life of existing infrastructure to protect the City's investment and support a high quality of life standard). ENVIRONMENTAL IMPACTS There is no environmental impact associated with this action. FISCAL IMPACT Funds are budgeted in the Fiscal Year 2019-20 Water Utility Water Production & Supply Account (No. 06017640-62300) and PWA-SARTC Operations Account No. (06717650-62320) and will be included in proposed budgets for future years as follows: Fiscal Accounting Unit Fund I Accounting Unit, Account Amount Year — Account # Description Descri t!on Contract 3-Year Term Water Utility Water Production & 06017640- Water Supply, Contract Services- $90,000 62300 Professional FY 19-20 Regional PWA-SARTC Operations, 06717650- Transp. Maintenance & Repair Buildings & $35,000 62320 Center Ground 06017640- Water Utility Water Production & 62300 Water Supply, Contract Services- $90,000 FY 20-21 Professional 06717650- Regional PWA-SARTC Operations, Transp. Maintenance & Repair Buildings & $35,000 62320 Center Ground 06017640- Water Utility Water Production & Water Supply, Contract Services- $90,000 FY 21-22 62300 Professional 06717650- Regional PWA-SARTC Operations, Transp. Maintenance & Repair Buildings & $35,000 62320 Center Ground 25H-2 Agreement with Swayzer Corporation August 20, 2019 Page 3 Fiscal Accounting Unit Fund Accounting Unit, Account Amount Year — Account # Description Descri tion Renewal O tion 2-Year Term Water Utility Water Production & 06017640-62300 Water Supply, Contract Services- $90,000 FY 22-23 Professional Regional PWA-SARTC Operations, 06717650-62320 Transp. Maintenance & Repair Buildings & $35,000 Center Ground Water Utility Water Production & 06017640-62300 Water Supply, Contract Services- $90,000 FY 23-24 Professional Regional PWA-SARTC Operations, 06717650-62320 Transp. Maintenance & Repair Buildings & $35,000 Center Ground TOTAL AMOUNT: 1 $625,000 Fuad S! fweiss, PE, PLS Executivt Director Public W rks Agency FSS/NS/RR Exhibit: 1. Swayzer Corporation Agreement APPROVED AS TO FUNDS AND ACCOUNTS: Kath n Dowrfs, CPA ,� Executive Director `/ Finance and Management Services Agency 25H-3 25H-4 Exhibit 1 AGREEMENT TO PROVIDE LANDSCAPE MAINTENANCE SERVICES FOR WATER FACILITIES AND SANTA ANA REGIONAL TRANSPORTATION CENTER THIS AGREEMENT is made and entered into this 20th day of August, 2019 by and between Swayzer Corporation ("Contractor"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On May 16, 2019, the City issued Request for Proposal No. 19-048, by which it sought a contractor to provide landscape maintenance services for water facilities and the Santa Ana Regional Transportation Center. B. Contractor submitted a responsive proposal that was selected by the City. Contractor represents that it is able and willing to provide the services described in the scope of work that was included in RFP No. 19-048 and addendum thereto. C. In undertaking the performance of this Agreement, Contractor represents that it is knowledgeable in its field and that any services performed by Contractor under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional contracting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Contractor shall perform the services that were described in the scope of work that was included in RFP No. 19-048 and that is attached as Exhibit A. Contractor's proposal, including its acknowledgement, by letter dated July 10, 2019, to provide emergency services is attached as Exhibit B and incorporated in full. 2. COMPENSATION a. City agrees to pay, and Contractor agrees to accept as total payment for its services under this Agreement, the rates and charges identified in Exhibit C. The total annual. -sum to be expended under the tern of this Agreement, including any extension periods, shall not exceed $125-1000. This sum is comprised of (1) the base amount of $85,200 and (2) a contingency in the amount of $39,800 for additional services at the City's sole discretion. b. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of Page 1 of 8 25H-5 performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. 3. TERM This Agreement shall commence on the date first written above and terminate on August 19, 2022, unless terminated earlier in accordance with Section 17, below. The term of this Agreement may be extended for one 2-year period upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRACTOR Contractor shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Contractor performs the services which are the subject matter of this Agreement; however, the services to be provided by Contractor shall be provided in a manner consistent with all applicable standards and regulations governing such services. Contractor shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Contractor under this Agreement ("Documents & Data"). Contractor shall require all subcontractors to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subcontractor prepares under this Agreement. Contractor represents and warrants that Contractor has the legal right to license any and all Documents & Data. Contractor makes no such representation and warranty in regard to Page 2 of 8 25H-6 Documents & Data which were provided to Contractor by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. Yam 1�FY11:7:\�C�JJa Prior to undertaking performance of work under this Agreement, Contractor shall maintain and shall require its subcontractors, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Contractor shall maintain commercial general liability insurance naming the City, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Contractor's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned. automobiles. C. Worker's Compensation Insurance. In accordance with the California Labor Code, Contractor, if Contractor has any employees, is required to be insured against Iiability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Contractor agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Contractor is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. C. The following requirements apply to the insurance to be provided by Contractor pursuant to this section: (i) Contractor shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be famished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be cancelled Page 3 of 8 25H-7 or reduced in coverage or changed in any other material aspect, by Contractor, without thirty (30) days prior written notice to the City. (iv) Contractor shall supply City with a fully executed additional insured endorsement. If Contractor fails or refuses to produce or maintain the insurance required by this section or fails or refuses to furnish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Contractor's right to be paid for its time and materials expended prior to notification of termination. Contractor waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMNIFICATION Contractor agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Contractor or its subcontractors, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred .to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Contractor further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terns of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Contractor's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Contractor. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Contractor shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Contractor to the City pursuant to this Agreement. Page 4 of 8 25H-8 10. RECORDS Contractor shall keep records and invoices in connection with the work to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 11. CONFIDENTIALITY If Contractor receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Contractor agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Contractor disclosed in a publicly available source; (c) is in rightful possession of the Contractor without an obligation of confidentiality; (d) is required to be "disclosed by operation of law; or (e) is independently developed by the Contractor without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Contractor covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) Page 5 of S 25H-9 P.O. Box 1988 Santa Ana, CA 92702-1988 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 To Contractor: Swayzer Corporation 1665 East Del Amo Blvd Carson, CA 90746 Attn: Samuel Swayzer A party may change its address by giving notice in writing to the other party. Thereafter, any communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Contractor regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Contractor. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Contractor or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Contractor, Contractor may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered null and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the services which are the subject to this Agreement performed by City personnel or by other Contractors retained by City. Page 6 of 8 25H-10 IVENOW :\ \L sl t7 No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Contractor shall be entitled to receive and the City shall pay Contractor compensation for all services performed by Contractor prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Contractor to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Contractor consents to the City's use thereof for such purposes as the City deems appropriate. b. Payment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIMINATION Contractor shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with any activities under this Agreement. Contractor affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Contractor shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Page 7 of 8 25H-11 Santa Ana and all other governmental agencies. Contractor shall notify the City immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: CITY OF SANTA ANA Daisy Gomez Kristine Ridge Clerk of the Council City Manager APPROVED AS TO FORM CONTRACTOR SONIA R. CARVALHO City Attorney By: 7 hn M. Funk Name: Samuel Swayer Assistant City Attorney Title: President RECOMMENDED FOR APPROVAL Fuad S. Sweiss, PE, PLS Executive Director Public Works Agency Page 8 of 8 25H-12 EXHIBIT A SCOPE OF WORK INTRODUCTION AND BACKGROUND The City of Santa Ana, Water Resources Division issues this bid document to procure full and complete contract landscape maintenance at designated sites, herein described, and that such sites be kept in a healthy, weed -free, vigorous, and well -kept state at all times. The Contractor shall provide at his own risk and cost all labor, materials, tools, equipment, traffic control and miscellaneous devices, transportation, hauling, dumping, fertilizers, insecticides, rodenticides, chemicals and other items needed to perform landscape maintenance work as directed herein. The Contractor shall provide complete landscape maintenance at all work sites, Including, but not limited to pruning, structural shaping of young trees, shrubs, and ground cover plants; trimming overgrowth of all foliage and preventing growth on top of city equipment; removing and controlling weeds; controlling plant diseases and pests; mowing turf; edging turf and ground cover; irrigating plant material; maintaining and repairing irrigation systems; removing trash and debris; and other maintenance required to maintain the work sites in a safe, attractive and useable condition. The Contractor shall maintain all plant material in good condition with accepted standards for growth, color, and appearance. DESCRIPTION OF PROJECT Furnish all labor, equipment, materials, and supervision to perform landscape maintenance as described herein including, but no limited to, the following: ❑ Hardscape cleaning ❑ Weeding, cultivating and brush control both mechanically and with chemicals ❑ Fertilizing ❑ Shrub and groundcover trimming, pruning, training ❑ Mowing and verticutting ❑ General rodent, pest and disease control on landscape planting and turf ❑ General drainage structure and system maintenance ❑ Reporting for vandalism, graffiti, or any safety concerns ❑ General litter control, refuse removal, and grounds policing ❑ Plant replacement ❑ Access roadway clearance and visibility maintenance ❑ Minor tree pruning and staking of trees under 12 feet in height ❑ Irrigation programming, monitoring, maintenance, and repair ❑ Emergency maintenance/service 1. ROUTINE MAINTENANCE Routine maintenance shall include but not be limited to the following services performed on all work sites listed and shown in ATTACHMENT 3: SITE LOCATIONS AND MAPS. 1.1. TURF CARE City of Santa Ma . RFP 18&048 Landscape Maintenance Services of Waffir8Iw hies IdInta Ma Regional Transportation Center 1.1.1 MOWING All turf shall be mowed weekly with mulching mowers. Subject to the approval of the City of Santa Ana, the contractor may reduce the mowing frequency to biweekly during periods of rain or prolonged cold. All grass clippings shall be left in place with the exception of large accumulations, which shall be collected and removed after each mowing. All roadways adjacent to work areas shall be kept clean at all times. All turf shall be cut to a height appropriate for the type of grass being mowed. Mowers shall be maintained in optimum condition with sharp blades to provide a smooth, even cut without tearing of the leaf blades. Turf shall only be mowed after two (2) consecutive non -watering days and/or as directed by the City of Santa Ana. Any and all signs found onsite or on trees shall be removed, including but not limited to political, garage sale, lost and found, etc. All litter/debris shall be picked up prior to mowing. All turf and hardscape areas including but not limited to the outside and inside perimeter of the City property including sidewalks and streets shall be free of turf clippings, plant debris and trash at the end of the scheduled mow day. 1.1.2 EDGING AND DETAILING All turf shall be edged with blade trimmer adjacent to all improved surfaces and, where no improved surface exists, turf edges shall be maintained as if the turf area abuts a shrub bed or property line. Edging and detailing shall be performed weekly. Following each edging, all edging debris shall be removed. Turf shall be mechanically edged during the mowing of each week. The edging along sidewalks, curbing and other concrete shall.be performed with a blade type edger. Sidewalks and other hard surfaces shall be properly cleaned after each edging including grass stains or marks made as a result of the mowing process. Contractor shall flag all irrigation sprinklers prior to commencement of work. All turf growing adjacent to irrigation hardware, tree trunks, or any other landscape amenity shall be neatly detailed by string trimmer and/or chemicals to twelve (12) inches in all directions of said objects. Blade trimmers are prohibited from usage twelve (12) inches around any tree, shrub, or establish plant base. If chemical detailing is performed, the Contractor shall use the string trimmer to remove the treated turf within one (1) week after symptoms of phototoxicity become recognizable. Any damage, as determined by the City of Santa Ana, caused to irrigation components, sprinklers, valves, etc., or plant material by edging equipment and/or mowers shall be replaced by the Contractor at Contractor's expense. 1.1.3 FERTILIZATION Lawns shall be fertilized four (4) times annually with a "complete fertilizer'. Fertilize two (2) times per year during the months of December and February using 22-3-9 at the rate of five pounds (5 lbs.) per 1000 square feet or approved equivalent program. During the months of June and October fertilize with City of Santa Ana - RFF 19d048 Landscape Maintenance Services of Water Facilities and Santa Ana Regional Transportation Center 25H-14 16-6-8 at the rate of six pounds (6 lbs.) per 1000 square feet two (2) times per year, or approved equivalent program. Due to the broad geographical area of the contract, the City may from time to time adjust or change the fertilization specifications contained herein as a result of consultation with Contractor. All fertilization shall be included with the landscape maintenance of each contract area. Contractor shall supply and transport all required fertilizers and include costs in the bid to the City. 1.1.4 WATERING Turf areas shall be deeply watered as required by weather conditions to provide adequate moisture for optimum growth. At no time shall turf areas be allowed to show a lack of fresh green color or a loss of resilience due to lack of water. Wherever or at any time that an irrigation system is damaged, fails or does not adequately cover the turf area in which it is installed, the Contractor shall furnish and set out hoses and sprinklers, or other portable means, as required to uniformly water the turf area. Automatic irrigation shall be conducted between the hours of 10:00 p.m. and 4:00 a.m. and shall be programmed to prevent excessive runoff, ponding or over watering. Turf areas shall not be maintained in an over watered and/or saturated condition. Contractor shall respond immediately to signs of turf stress. Turf lost due to stress shall be deemed contractor negligence, as determined by the City of Santa Ana, and replaced at Contractor's expense. Trimming of grass around the trees in the turf area shall be performed during the mowing of each week in such a manner as to avoid damage to the tree trunk. Contractor shall develop and maintain a program to ensure that all turf is maintained free of fungus, insect infestations and/or turf diseases at all times. Damaged and/or bare spots in turf shall be immediately repaired at the time of detection. The tree guards shall be maintained in place around the trunk of each canopy tree at all times to eliminate tree damage by string trimmers, mowers, etc. Trees damaged by Contractor shall be immediately replaced at Contractor's expense. 1.1.5 DETHATCHING Turf areas shall be dethatched once per year between September and October or as directed by the City of Santa Ana. Dethatching shall be accomplished by use of a "vertical type" dethatch machine. Contractor shall flag all irrigation sprinklers prior to commencement of work. All thatch and debris shall be immediately removed upon completion at Contractor's expense. 1.1.6 OVERSEEDING Each year, all turf areas shall be overseeded with Eagle Blend or equivalent perennial rye grass at the minimum rate of seven (7) pounds per 1,000 square feet. Seed shall be uniformly broadcast, with care City of Santa Ana - RFP 19.048 Landscape Maintenance Services of War Fa Irk itlgs aqd Santa Ana Regional Transportatlon Center taken to not broadcast in non -turf area. Dethatching and/or deep scalping of the turf may be required as directed by the City of Santa Ana. Seeds shall be guaranteed free of disease, pests, or other foreign grasses or weeds. 1.1.7 PRE -EMERGENT The Contractor shall apply an approved pre -emergent herbicide to all turf areas on an as needed basis for control of all types of weeds. At no time shall weeds be allowed to remain in turf areas. 1.1.8 WEED CONTROL OF PAVED/HARD SURFACES Contractor shall control all weeds growing in cracks, expansion joints and other hard surfaces adjacent to the landscape area by the use of chemical weed control to include long narrow median noses, cracks in sidewalks/curbs/gutters, etc. Contractor shall develop and maintain a broadleaf weed control program that will ensure that all turf is maintained in a weed -free condition at all times. 1.1.9 LITTER PICKUP/HARDSCAPE CLEANING Contractor shall provide litter pickup to all landscaped areas weekly. The hardscape areas adjacent to the landscape, i.e. sidewalks and concrete in the medians, shall be cleaned of leaves, paper, dirt, feces, miscellaneous abandoned items, and other debris in conjunction v%ith litter pickup. At no time will this debris be blown into the street, storm drains, and/or onto private property. All litter shall be removed from the turf prior to each mowing. 1.1.10 REPLANTING The Contractor shall re -sod all turf lost due to normal attrition or due to Contractor's faulty maintenance or negligence, as determined by the City of Santa Ana, at no additional cost to the City. At no time shall ridges or depressions caused from contractor equipment on over watered and/or saturated ground, as determined by the City of Santa Ana, be permitted in the turf areas. This shall be deemed Contractor negligence. Contractor shall remove and replace with new turf at no additional cost to the City. 1.2. GROUND COVER CARE 1.2.1 EDGING AND DETAILING Ground cover beds shall be maintained within their intended bounds, edged and/or detailed every week. Maintain a 12" clearance between different plant material. City of Santa Ana - RFP 1 M46 Landscape Maintenance SeMoes of Water Facilities and Santa Ana Regional Transportation Center 25W-16 Ground covers shall not be permitted to encroach into lawns, shrubs, adjacent desirable bare areas, wall fixtures, furniture, other ground cover areas, etc. All sites shall be cleaned following each edging/detailing, including streets and sidewalks (when applicable). 1.2.2 FERTILIZATION All ground cover beds shall be fertilized using a complete or approved fertilizer (such as 16-6-5 Turf Supreme) four (4) times per year. The rate of application shall be two (2) pounds of actual nitrogen per 1,000 square feet. Proof of application in the form of emptyfertilizer bags may be requested at anytime by the City of Santa Ana. Advanced notice shall be given to the City of Santa Ana prior to performing this task. 1.2.3 RENOVATION Ground cover beds shall be thinned and pruned, separated and/or relocated for the health of the planting and the appearance of the site, and at such other times when directed by the City of Santa Ana. Infill planting of bare groundcover areas shall be replanted when necessary or upon request with flats of the same species one time per year as part of routine maintenance at no additional cost to the City. 1.2.4 CULTIVATION AND MULCH All bare soil or open areas shall be either cultivated weekly or covered by a minimum of two (2) inches of mulch. All mulch material shall be of a recycled product free from foreign grasses and weeds and shall be approved by the City. At no time shall weeds be allowed to remain in bare or planted areas. 1.2.5 REPLANTING The Contractor shall be responsible for the complete removal and replacement of groundcover lost due to normal attrition or to Contractor's faulty maintenance or negligence, as determined by the City of Santa Ana, at no additional cost to the City. Contractor shall control weeds by keeping all planters, shrubs and ground cover areas free of visible weeds at all times. Where ground cover grows under pine trees, the Contractor shall use a combination of techniques (raking and blowing) to prevent the build-up of needles from forming on the ground cover. Ground cover plants shall be added, as needed, to ensure a solid mass planting in conformance with the original intent at no cost to the City. ircmilIM"M19- 1.3.1 GENERAL REQUIREMENTS The Contractor shall bring to the attention of the City of Santa Ana within twenty-four (24) hours any tree -displaying root heaving or girdling (either by roots or a foreign material, leaning, broken or hanging limbs, or any other reason posing a potential safety hazard.) Any safety hazard present now shall be reported immediately. Note: All trees up to 9 inch DBH (Diameter at Breast Height) are included in routine maintenance. City of Santa Ana - RFP 19-048 Landscape Maintenance Services of Water Facilities a d Santa Ana Regional Transportation Center 2514-17 1.3.2 REPORTING An annual report shall be provided by an ISA Certified Arborist, by January 30t' of each year, on the overall condition and health of all trees under the scope of this contract. Specific trees in need of additional care or removal shall be identified by species and/or address. The Contractor shall provide an annual report identifying the location, address and species of tree vacancies. 1.3.3 PRUNING All trees within the scope of work shall be maintained to keep the natural integrity and shape of the trees. This work shall be accomplished in a manner, which will ensure that each individual tree is pruned per American National Standards Institute (ANSI) standards, per ANSI A300 Part 1, 2008 pruning standard and the ASNI Z133.1 as outlined in the City of Santa Ana Tree Pruning and Stump Removal Specifications are to be followed. All work shall be of the highest quality as outlined under the City of Santa Ana Tree Pruning and Stump Removal Specifications. In addition, the Contractor shall remove or prevent encroachment where it blocks vision or is considered undesirable by the City of Santa Ana. Low branches overhanging sidewalks shall be removed to a height of seven (7) feet above grade. Young trees needing pruning, training, and shaping to develop and maintain a dominant leader from which smaller primary branches arise that are radially and vertically spaced along the trunk. From time to time, the contractor may be asked to raise the canopy of the trees for security reasons and this shall be considered routine maintenance. 1.3.4 STAKING, TYING AND GUYING All trees under 4" DBH requiring staking shall be securely staked at all times with approved stakes and rubber VIT ties. Rubber hoses,and wire will not be permitted. All stakes shall be set perpendicular to prevailing winds unless designated otherwise by the City of Santa Ana. Tree stakes shall also be set a consistent distance away from the trunk of the tree (minimum six (6) inches) to reduce abrasion and cell elongation. The tops of all tree stakes shall be removed approximately three (3) inches above the highest tie to reduce abrasion of main or lateral branches of the tree. 1.3.5 FERTILIZATION All trees shall be fertilized using a complete or approved fertilizer a minimum of one (1) time per year. 1.3.6 WATERING All trees shall be properly irrigated to maintain a healthy condition. Trees shall not be maintained in an over watered and/or saturated condition. 1.3.7 REPLANTING The Contractor shall be responsible for the complete removal and replacement of any and all trees lost due to the Contractor's faulty maintenance or negligence, including but not limited to girdling trees with string trimmers or tree ties, improper planting of new trees, improper pruning techniques which disfigure City of Santa Ana - RFP 19448 Landscape Maintenance Services of Water Facil@es and Santa Ana Regional Transportation Center 25W-18 or destroy the trees natural integrity and shape, or failure to detect and prevent treatable diseases and insect Infestations as determined by the City of Santa Ana. Replacement shall be made by the Contractor in the kind and size of trees determined by the City of Santa Ana. Where there is a difference in value between the trees lost and the replacement of trees, this difference will be deducted from the contract payment. In all cases, the value of the trees lost will be determined by the City of Santa Ana using the latest American Shade Tree Conference guidelines for value determination. 1.4. SHRUB CARE Contractor shall remove dead shrubs and backfill to existing grade with imported soil as necessary to maintain a consistent finished grade. Sinkholes will not be acceptable as it represents a liability to the City. Replacements of shrubs will be approved by City of Santa Ana. Wall vines adjacent to and coming from City landscapes are a part of the maintenance of this contract. Wall vines shall be kept trimmed approximately four (4) inches from the wall and eight (8) inches below the top of the wall. Where wall vines have been allowed to grow over the top of the wall, the Contractor shall keep wall vines trimmed down to the top of the wall. Wall vines may require trimming two or more times per month during the growing season. ilIM99RIMMIK_' All shrubs growing in the work areas shall be pruned as required, to maintain plants in a healthy growing condition and to maintain plant growth within reasonable bounds to prevent encroachment of passage ways, walks, streets, view of signs or in any manner deemed objectionable by the City of Santa Ana. Dead or damaged limbs or branches shall be cleaned out and removed with sharp pruning tools with no projections or stubs remaining. Pruning shall be done in a manner to permit plants to grow naturally in accordance with their normal growth characteristics except box hedging may be required on some shrubs, as designated by the City of Santa Ana. Shear hedging or severe pruning of plants, unless authorized by the City of Santa Ana, shall not be permitted. Should the Contractor shear hedges or severely prune plants and disfigure or damage the plants, the contractor shall be responsible for replacing those plants with like kind and size as determined by the City of Santa Ana. The Contractor may be requested from time to time to raise the bottom or lower the tops of the shrubs for security reasons. This shall be considered routine maintenance and performed at no extra cost to the City. 1.4.2 FERTILIZATION All shrubs shall be fertilized using a complete fertilizer (such as 16-6-8) four (4) times per year. The rate of application shall be two (2) pounds of actual nitrogen per 1,000 square feet. Proof of application in the form of empty fertilizer bags may be requested at any time by the City of Santa Ana. Advanced notice shall be given the City of Santa Ana prior to performing this task. 1.4.3 RENOVATION Shrubs shall be thinned and pruned, separated and/or relocated for the health of the planting and the appearance of the site, and at such other times when directed by the City. Infill planting of bare shrub areas shall be replanted when necessary or upon request with plant material of the same species one time per year as part of routine maintenance at no additional cost to the City. City of Santa Ana - RFP 18-048 Landscape Maintenance Services of Water Facillges and Santa Ma Regional Transportation Center 25H -19 1.4.4 WATERING All shrubs shall be properly irrigated to maintain a healthy condition. Shrub areas shall be deeply watered as required by weather conditions to provide adequate moisture for optimum growth. At no time shrub areas shall be allowed to show a lack of fresh green color or a loss of resilience due to lack of water. Wherever or at any time that an irrigation system is damaged, fails or does not adequately cover the shrub area in which it is installed, the Contractor shall furnish and set out hoses and sprinklers, or other portable means, as required to uniformly water the shrub. Automatic irrigation shall be conducted between the hours of 10:00 p.m. and 4:00 a.m. and shall be programmed to prevent excessive runoff, ponding or over watering. Shrub areas shall not be maintained in an over watered and/or saturated condition. Contractor shall respond immediately to signs of plant stress, Plant material lost due to stress shall be deemed Contractor negligence, as determined by the City of Santa Ana, and replaced at Contractor's expense. 1.4.5 REPLANTING The Contractor shall be responsible for the complete removal and replacement of shrubs lost due to normal attrition or due to Contractor's faulty maintenance or negligence, as determined by the City of Santa Ana, at no additional cost to the City. 1.4.6 CULTIVATION AND MULCH All bare soil or open areas shall be either cultivated weekly or covered by a minimum of two (2) inches of mulch. All mulch material shall be of a recycled product free from foreign grasses and weeds and shall be approved by the City. At no time shall weeds be allowed to remain in bare or planted areas. Shrubs shall be pruned as required to ensure clear vehicular and pedestrian visibility and clearance. Remove broken or diseased branches and provide general containment and good appearance. Plant material encroaching onto or from City property shall be trimmed back to property line at City's discretion depending on circumstance, i.e. plants growing over fences and sidewalks from private property adjacent to contracted areas shall be trimmed back to the property line. Prune shrubs to retain as much of the natural informal appearance as possible, consistent with intended use, i.e. vines not growing into other plants, etc. Coordinate with City of Santa Ana, Continuously remove any spent blossoms or dead flower stocks, as required, to present a neat, clean appearance. Plants growing over curbing and/or sidewalks shall be maintained even with the edge of the sidewalk or curb and be trimmed on a natural taper rather than vertical, so as not to appear to be hedged. City of Santa Ana - RFP 19-048 Landscape Maintenance Services of Water Faculties and Santa Ana Regional Transportation Center 25H-20 Schedule the application of a complete fertilizer with an analysis of 15-15-15 at the rate of six (6) pounds per 1000 square feet as often as required, but no less than three times per year, to promote optimum growth and healthy appearance to all shrubs. Ailing or stunted shrubs shall be removed at time of discovery and replaced in kind within five (5) working days. Shrubs requiring additional nutrients to correct deficiencies shall receive such nutrients within three (3) working days of discovery. Contractor shall replace shrub failure that is determined to be due to Contractor's neglect or improper treatment at his expense. 1.5. WEEDS, DISEASE, AND PEST CONTROL 1.5.1 WEED CONTROL All landscape and hardscape areas within the specified scope of work (including, but not limited to, turf, shrub and ground cover, planters, tree wells, ornamental bark or rock areas, sidewalk, asphalt or concrete areas) shall be kept free of weeds and foreign grasses at all times. The complete removal of all weed growth shall be accomplished on a continuing basis. Weeds shall be controlled by hand and approved mechanical or chemical methods. The transferring of weeds or disease from one infected turf, plant or tree to another turf, plant or tree through improper or faulty maintenance shall be considered Contractor negligence, as determined by the City of Santa Ana. Such negligence includes but is not limited to, non -cleaning or non -disinfecting of tools or equipment and for not isolating the infected area. All affected turf, plant, or tree shall be replaced by Contractor at no cost to the City. Contractor shall continuously control weeds at all sites with both pre and post -emergent chemical control through mechanical methods and/or by hand. It is intended that all sites will be practically weed - free through this process. Weeds determined by the City of Santa Ana to be objectionable shall result in a penalty assessed against Contractorfor each affected site. Contractor shall provide the same weed control in cracks, expansion joints and other small openings in the sidewalk/curb area. 1.5.2 DISEASE AND PEST CONTROL The Contractor shall regularly inspect all landscaped areas for presence of disease, insect or rodent infestation. The Contractor shall advise the City of Santa Ana within forty eight (48) hours of when disease, insect, or rodent infestation is found, and the action to be taken. Upon approval of the City of Santa Ana, the Contractor shall implement approved control measures, following all Federal, State, County, and municipal laws, regulations and ordinances required for the approved work. Approved control measures shall be continued until the disease, insect or rodent is controlled to the satisfaction of the City of Santa Ana. The Contractor shall utilize all safeguards necessary during disease, insect or rodent control operations to ensure safety of the public and the employees of the Contractor. City of Santa Ana- RFP 19-048 Landscape Maintenance Services of WH Id lUes 8pd Santa Ana Regional Transportation Center All pesticide operations, where required, shall be performed by a Qualified Applicator as certified by the State of California Department of Pesticide Regulation. The Contractor shall be responsible for compliance with all local, state, and federal laws and regulations regarding pesticide usage. Contractor shall provide complete and continuous pest control and/or eradication of all pests or diseases in accordance with the specifications contained herein. 1.6. IRRIGATION SYSTEM MAINTENANCE 1.6.1 GENERAL RESPONSIBILITIES Irrigation shall be done by the use of automatic or mechanical sprinkler systems, where available and operable, or manually; however, failure and/or damage of the existing irrigation system to provide full and proper coverage shall not relieve the Contractor of the responsibility to provide adequate irrigation with full and proper coverage to all areas in the contract work site. Newly planted trees, shrubs, ground cover, and turf shall receive special attention until these plants are established. Adequate water shall be applied to promote normal healthy growth. Proper berms or basins shall be maintained during the establishment period. Any damages to public or private property resulting from excessive irrigation water or irrigation water runoff shall be charged against the contract payment unless immediate repairs are made by the Contractor to the satisfaction of the City of Santa Ana. Contractor shall vacuum all irrigation cabinets and controllers, both inside and outside, and maintain in a thoroughly clean condition at all times. 1.6.2 OPERATION OF AUTOMATIC IRRIGATION CONTROLLERS Where the operation of automatic irrigation controllers is required as part of this contract, the Contractor shall: • Do not duplicate any coded City key furnished by the Public Works Agency for access and operation of the controller. • Surrender all keys furnished by the Public Works Agency at the end of the contract period, or at any time deemed necessary by the City of Santa Ana. • Protect the security of City property by keeping controller cabinets and building doors locked at all times • Refrain from using premises behind locked doors for storage of materials, supplies or tools, except as approved by the City of Santa Ana. • Program normal irrigation between the hours of 10:00 p.m. and 4:00 a.m. ores required. City of Santa Ana - RFP 19.048 Landscape Maintenance Services of Water Facilities and Santa Ma Regional Transportation Center 25H-22 1.6.3 WATER CONSERVATION The Contractor shall turn off irrigation system during periods of rainfall and times when suspension of irrigation is desirable to conserve water while remaining within the guidelines of horticulturally acceptable maintenance practices as determined by the City of Santa Ana. When the City of Santa Ana acknowledges the necessity to turn on the water once again, all controllers shall be activated within twenty-four (24) hours. After 24 hours, the City of Santa Ana at his discretion may elect to activate the controllers with City forces. 1.6.4 IRRIGATION SYSTEM MONITORING & INSPECTION All irrigation systems shall be inspected and adjusted on a weekly basis or more frequently as required, considering the water requirements of each remote control valve. The Contractor shall physically inspect (by manual or semi -automatically running the Controller) the operation of all systems weekly. The Contractor shall maintain all sprinkler systems in such a way as to guarantee proper coverage and full working capability, and make whatever adjustments are necessary, including but not limited to, adjustment of heads or inserts, or replacing of inserts, etc., to prevent excessive over spray/runoff into street right-of-ways or other areas not intended to receive Irrigation over spray/runoff. Controllers shall be programmed to water during nighttime hours between approximately 10:00 p.m. and 4:00 a.m. or upon request/when required. Contractor shall observe and note deficiencies occurring from the original design of facilities and review these findings with the City of Santa Ana so necessary improvements can be considered. Authorization must be obtained from the City before proceeding with work not covered under normal maintenance work and the malfunctioning sprinkler system area shall be irrigated by a portable irrigation method until all authorized repairs have been completed to the City's satisfaction. All areas receiving marginal coverage shall be irrigated by a portable irrigation method. The Contractor shall furnish all hoses, nozzles, sprinklers, etc., necessary to accomplish this supplementary irrigation. Care shall be exercised to prevent waste of water, erosion, and/or detrimental seepage into existing underground improvements or structures. Contractor shall submit a quarterly (or upon request) irrigation report to the City of Santa Ana. The report shall be of the format required by the City of Santa Ana and shall include, but not be limited to, controller location, address, type of controller, number of stations, and schedule for each station, turf, ground cover or shrub irrigation, condition of site, and repairs made for each station. Contractor shall provide irrigation personnel fully trained in all phases of landscape Irrigation systems operation, maintenance, adjustment, and repair. This is to include diagnosis and repair of controllers, valve wires, control valves, lateral lines, gate valves, main lines, strainers, pressure regulators, backflow devices, moisture sensors, master valves, and electric pedestals. Contractor shall maintain an adequate stock of medium and high usage items for repair of all irrigation systems. Automatic controllers and/or enclosures shall be locked while unattended. Contractor shall maintain a log at each controller location. Contractor shall provide efficient use of water at all times. The controllers shall be programmed and monitored to maintain adequate moisture, optimal for growth and appearance, while eliminating City of Santa Ana - RFP 19&o48 Landscape Maintenance Services of Wr rEp II es Et]ti.5anta Ana Regional Transportation Center excessive runoff. Adequate soil moisture shall be determined by visual observation, plant resiliency, and turgidity, examining cores removed by soil probe, moisture sensing devices, and programming irrigation controllers accordingly. Considerations must be given to soil texture, structure, porosity, water holding capacity, drainage, compaction, precipitation rate, runoff, infiltration rate, percolation rate, evapotranspiration, seasonal temperatures, prevailing wind condition, time of day or night, type of plant and root structure. Compensation for irrigation system monitoring and inspection shall be considered included in other items of work and no additional compensation will be allowed. 1.6.5 IRRIGATION & DRAINAGE SYSTEM MAINTENANCE Once a year during the month of March, Contractor shall wipe down the equipment in the irrigation controller cabinet to remove all dust and dirt, clean all electrical connections, install bait traps for control of ants, replace batteries as required, clean and remove intruding soil in valve boxes and replace gravel, as originally specified. All hinges and locks shall be regularly oiled to ensure trouble free operation. All controller enclosures must be painted in approved colors, as needed, to prevent rusting and maintain good appearance. Sprinkler heads shall be kept clear of overgrowth that may obstruct maximum operation. Repairs made to the irrigation system must be made in accordance with the system's original design with products equal to or higher quality than currently provided. Workmanship shall be performed in accordance with industry standards. All leaking or defective piping, valves, or other system components shall be repaired within twenty-four (24) hours of detection. Particular attention shall be paid to all slope areas, which will, by physical nature, provide for greatest potential runoff, which can contribute to erosion. Contractor shall turn off controllers when adequate rainfall is anticipated. In the event of irrigation system failure, manual watering required to keep the plant material in a vigorous, healthy condition is to be provided by Contractor and the irrigation system shall be repaired immediately at no additional cost to the City. At no time shall Contractor utilize a fire hydrant for irrigation purposes. Contractor will keep system in operation by valve or head adjustment to keep all systems operating at manufacturer's recommended operating pressure. This shall be accomplished by valve throttling pressure gaging. The valves should be throttled to prevent sprinkler heads from fogging, allowing droplets for effective watering. The City of Santa Ana may request a coverage test to evaluate proper settings, timing, usage, or maintenance of system. Clty of Santa Ana - RFP 19.048 Landscape Maintenance Services of Water Facilities and Santa Ana Regional Transportation Center 25H-24 All valve boxes, controllers, and backflow devices shall be kept clear of plant growth. Contractor shall be responsible for periodic inspection of surface drains located within the landscaped areas. These drains shall be checked to assure proper functioning. Remove any debris or vegetation that might accumulate at the inlet and prevent proper flow of water. Any erosion damage because of Contractor's failure to keep the surface drains clear shall be repaired at Contractor's expense. Irrigation and drainage system repairs shall be compensated on a time and materials basis as agreed to by the Contractor and the City. 1.7. GENERAL MAINTENANCE AND CLEAN-UP The Contractor shall collect all clippings, trimmings, cuttings, rubbish and debris, and posted signs at all work sites and dispose of same in a lawful manner per contract requirements at the Contractor's expense. All trash and debris shall be removed from all worksites a minimum of one (1 ) time per week. The Contractor shall rake, hand remove, or vacuum leaves that are not absorbed by planting. This shall be done as often as required to maintain a neat appearance, or prevent plants from being smothered by seasonal leaf drop at least weekly or as directed by City of Santa Ana. After heavy windstorms, the entire contract area shall be cleaned of litter, fallen branches, etc. Contractor shall respond to calls from City of Santa Ana immediately. Contractor shall patrol all areas for trees down, fallen branches, hanging branches, debris, and other potential hazards. The Contractor shall keep sidewalks and all paved areas in the medians and under overpasses swept and cleaned of any debris, weeds, dirt, or soil. Tree wells shall be maintained weed free. 1.8. OTHER REQUIREMENTS 1.8.1 NEW CONSTRUCTION Where new construction or redevelopment may involve a significant part of a work site, the City of Santa Ana may delete a portion of or the entire work site from contractual maintenance during the construction and plant establishment period. The deletion of this portion of work will be reflected as a reduction in the monthly payment to the contractor. The amount of reduction will be based on the percentage of area involved and agreed upon by the City and the Contractor. 1.8.2 INSPECTION The City of Santa Ana shall weekly and/or as needed/upon request inspect the work area to ensure adequacy of maintenance and that methods of performing the work are in compliance with the contract. However, this shall not be construed to relieve the Contractor's supervisor of the duty to provide continuous inspection of the work area. Contractor shall provide a dedicated supervisor to Santa Ana City of Santa Ana - RFP 19-048 Landscape Maintenance Services of Wa,�rF,ilil iges nta Ana Regional Transportation Center for this contract. Discrepancies and deficiencies in the work shall be corrected by the Contractor immediately. The City expects a high level of service and maintenance. 1.8.3 NEW MAINTENANCE AREAS Additional routine maintenance may be added to this contract. Payment for add -on maintenance shall be computed based on specified rates provided by the contractor. 1.8.4 DAMAGE REPAIR All damage incurred by the Contractor's operations shall be repaired or replaced in kind and size at the Contractor's expense. Irrigation repairs shall be completed within twenty-four (24) hours using approved materials. Non -irrigation repairs shall be completed within seven (7) working days and shall be repaired using only pre -approved materials. Contractor shall be responsible for repair -related maintenance such as, but not limited to, watering and fertilizing of replaced plant materials until accepted by the City of Santa Ana. 1.8.5 VANDALISM Contractor shall immediately report damaged landscaping caused by vandalism or vehicle accidents to the City of Santa Ana. 1.8.6 ANNUALS Areas designated for annuals planting shall be rotated on a triannual (three times a year) basis. Appearance of designated areas shall be kept fresh and vigorous at all times. PART If: SCHEDULING OF WORK The Contractor shall accomplish all routine landscape maintenance required under this contract between the hours of 6:00 a.m. and 6:00 p.m., Monday through Friday. The City of Santa Ana may grant, on an individual basis, permission to perform maintenance at other hours. No maintenance functions that generate excess noise, which would cause annoyance to residents of any area, shall be commenced before 8:00 a.m. No Saturday or Sundaywork is to be scheduled without permission from the City of Santa Ana, unless it is an emergency situation. The Contractor shall establish a schedule of routine work to be followed in the performance of this contract. A copy of this schedule shall be provided to the City of Santa Ana prior to the performance of any work required by these specifications, and any changes in scheduling shall be reported in writing to the City of Santa Ana immediately. Routine maintenance Locations shall not be interrupted/not completed as schedule without prior approval of the City of Santa Ana. The Contractor shall conduct the work at all times in a manner which will not interfere with pedestrian traffic on adjacent sidewalks or vehicular traffic on adjacent streets. All work performed under this contract shall be performed in such a manner as to provide maximum safety to the public, to the Contractor, and where applicable, comply with all safety standards required by CAL -OSHA. In City of Santa Ana - RFP 1"48 Landscape Maintenance Services of Water Facilities and Santa Ana Regional Transportation Center 2sw-26 addition, a special notification listing exact starting date for renovation, pruning and other infrequent operations, shall be furnished to the City of Santa Ana at least five (5) working days in advance of performing these operations. 1. LEVEL OF MAINTENANCE All work shall be performed in accordance with the HIGHEST INDUSTRY STANDARDS, as stated in the enclosed maintenance specification description. Standards and frequencies may be modified from time to time as deemed necessary by the City for the proper maintenance of the sites. If, in the judgment of the City, the level of maintenance is less than that specified herein, the City shall, at its option, in addition to or in lieu of other remedies provided herein„withhold appropriate payment from the Contractor until services are rendered in accordance with specifications set forth within this document and providing no other arrangements have been made between the contractor and the City. Failure to notify of a change and/or failure to perform an item of work on a scheduled day may result in deduction of payment for that date, week or month. Payment will be retained for work not performed until such time as the work is performed to City standards. The Contractor is required to correct deficiencies within the time specified by the City. If noted deficient work has not been completed, payment for subject deficiency shall be withheld for current billing period and shall continue to be withheld until deficiency is corrected, without right to retroactive payments. 2. QUALITY OF WORK AND MATERIAL All material and equipment furnished by the Contractor shall be new, high grade, and free from defects and imperfections, unless otherwise hereinafter specified. Workmanship shall bein accordance with the best standard practices. Both materials and workmanship shall be subject to the approval -of the City of Santa Ana. All materials used shall be approved in advance by the City of Santa Ana. The City reserves the right to purchase materials directly and make them available to the Contractor. In the event the City exercises the option to purchase the materials, the following conditions will apply: ❑ Contractor shall conform to all City practices and procedures. ❑ Contractor shall comply to all safety regulations by City and CAL OSHA. ❑ All City purchases will be for the sole expressed use of and for the City. ❑ The Contractor shall secure, store, inventory, distribute and control all materials entrusted to the Contractor's representatives. All materials and inventories shall be made available to the City upon request. a. SUPERVISION OF CONTRACT All work shall meet with the approval of the City of Santa Ana. Any specific problem area which does not meet the conditions of the specifications set forth herein shall be called to the attention of City of Santa Ana - RFP 19-048 Landscape Maintenance Services of W'2Irk It s 2—d-Santa Ana Regional Transportation Center the Contractor and if not corrected, payment to the Contractor will not be made until the condition is corrected in a satisfactory manner as set forth In the specifications. 4. WORKMANSHIP AND SUPERVISION Work shall be performed by competent and experienced workers. The work force shall include a thoroughly skilled, experienced, and competent supervisor who shall be responsible for adherence to the specifications. All personnel shall be neat in appearance and in uniforms. All personnel shall wear identification badges or patches. Those employees working in or adjacent to traffic lanes shall wear safety vests and follow all necessary safety procedures at the facilities. Persons employed by the Contractor who are found not to be satisfactory by the City shall be discharged or reassigned by the Contractor on fifteen (15) days' notice from the City. 5. SAFETY REQUIREMENT The contractor shall provide a safety data sheet (SDS) for all chemicals including but not limited to pesticides, herbicides, etc. to the City of Santa Ana prior to utilization. All work performed under this contract shall be performed in such a manner as to provide maximum safety to the public and where applicable, comply with all safety standards required by CAL -OSHA. The City of Santa Ana reserves the right to issue restraint or cease and desist orders to the Contractor when unsafe or harmful acts are observed or reported relative to the performance of the work under this contract. All contractor vehicles shall have a "W.A.T.C.H." work area traffic control manual at all times. The Contractor shall maintain all work sites free of hazards to persons and/or property resulting from his/her operations. Any hazardous condition noted by the Contractor, which is not a result of his/her operations, shall be immediately reported to the City of Santa Ana. The City can cancel or stop work at any time when the safety of the Contractor, the public, etc. is compromised. The contractor shall assure that each employee or subcontractor under the contractor's supervision Is trained in the work practices necessary to safely perform his or herjob. The contractor will assure that each employee or subcontractor under the contractor's supervision is instructed in the known potential hazards related to his or her job. The contractor shall assure that each employee or subcontractor under the contractor's supervision follows safety rules and safe work practices. 6. SCHEDULES 6.1. ANNUAL SCHEDULE ❑ The annual schedule shall be submitted for City approval within fifteen (15) calendar days after effective date of the contract. ❑ The Contractor shall submit revised schedules when actual performance differs substantially from planned performance. City of Santa Ana - RFP 19-048 Landscape Maintenance Services of Water Faalltles and Santa Ana Regional Transportation Center 25H-28 6.2. WEEKLY SCHEDULE ❑ Changes to the schedule shall be received by the City of Santa Ana at least twenty- four (24) hours prior to the scheduled time for the work. ❑ Failure to notify of a change and/or failure to perform an item of work on a scheduled day may result in deduction of payment for that date, week, or month. ❑ The Contractor shall adjust his/her schedule to compensate for all holidays and rainy days. Maintenance and litter removal shall be scheduled for all holidays and rainy days, unless otherwise indicated by the City. 6.3. DAILY SCHEDULE ❑ Contractor must utilize City of Santa Ana provided cyber key to check in and out of facilities. ❑ Changes to daily schedule can be made verbally or by email to the City of Santa Ana. 7. PERFORMANCE DURING INCLEMENT WEATHER During periods of storms, Contractor will provide supervisory inspection of the project during regular hours to prevent or minimize possible damage from inclement weather. Contractor shall submit a report identifying any storm damage to the City of Santa Ana attached to a site map identifying location of damage and cost estimate to repair/replace. If remedial work is required beyond the scope of this contract, it shall be considered as extraordinary work. During periods of inclement weather, i.e. rain/wind; Contractor's workforce shall accomplish work not affected by such weather, i.e. litter pick up/spent blossom removal; preventative maintenance, etc. Contractor shall stake and re -tie trees as required. Drains shall be checked and cleaned as necessary. Contractor shall remove all branches and debris resulting from inclement weather. Contractor may be required to perform additional clean-up tasks due to inclement weather. 8. MATERIAL The Contractor shall submit a list to the City of Santa Ana of all materials that the Contractor proposes to use in the execution of this work. The list shall include the chemical analysis, recommended usage and any other pertinent data by the manufacturer of material. Said list shall be submitted before use of any product, pursuant to the provisions of this agreement. All materials used or submitted shall be in full compliance with all Federal, State, County, and local agency laws, guidelines and requirements. The following shall apply to the material indicated: Fertilizers shall be complete, furnishing the required percentage of nitrogen, phosphoric acid and potassium to keep lawns, trees, shrubs, and other plants in a healthy and vigorous growing condition. City of Santa Ana - RFP I M48 Landscape Malnrenance Services of Wa]ar FgdliVS %V&nta Ana Regional Transportation Center • Insecticides, fungicides, herbicides, and rodenticides shall be of the best quality obtainable, properly labeled with guaranteed analysis, and brought to the job site in the manufacturer's original container. • Tree stakes, tree ties and guy wires shall be of materials matching those existing in the work site or as specified by the City of Santa Ana. • Replacement trees, shrubs, ground cover, and other plants shall be of a size, condition and variety specified by the City of Santa Ana. • Replacement plant materials may be inspected by the City of Santa Ana prior to planting. • The City of Santa Ana shall determine replacement lawn sod. 9. RECYCLING/DISPOSAL All organic waste (including leaves, grass clippings, brush, branches, and tree parts) resulting from work performed under this contract shall be recycled through composting or processing for use as mulch. Organic waste cannot be taken to the landfill. The names and addresses of the licensed green -waste composting or processing companies, and haulers, along with the tonnages used and receipts, shall be provided to the City of Santa Ana in a monthly written report and an annual written report. A hundred percent (100%) of all landscape debris will be disposed of through a landscape material recycling center or reused in some manner. The Contractor shall dispose of all cuttings, weeds, leaves, trash, and other debris from the operation as work progresses. The City shall not be responsible for the disposal. Contractor shall pay all disposal fees and provide documentation evidence of recycling to include location, tonnage, etc. to the City. At no time is the Contractor permitted to use City dumpsters. M111111:7�1•167TRa The Contractor shall, within fifteen (15) days of the effective date of an executed agreement, prepare and submit a written annual maintenance calendar to the City of Santa Ana. This maintenance calendar shall clearly Indicate all of the landscape maintenance tasks required by this agreement and the months of the year they are scheduled to be performed. If it is necessary to make periodic revisions to this maintenance schedule, a modified calendar must be submitted to the City of Santa Ana for approval prior to the date the changes are to take effect. 11. EMERGENCY SERVICES The Contractor shall provide the City with names and telephone numbers of at least two qualified persons who can be called by City representatives when emergency maintenance conditions occur during hours when the Contractor's normal work force is not present in the City of Santa Ana. These Contractor representatives shall respond to said emergency within twenty four (24) hours from receiving notification. 12. UNDERGROUND EXCAVATIONS City of Santa Ana - RFP 1 M48 Landscape Maintenance Services of Water Facilities and Santa Ana Regional Transportation Center 25W-30 Contractor shall be responsible for locating all underground utility lines to insure the safety of his/her work crew and to protect, in place, existing utility equipment before commencing any excavation. Contractor shall contact the City of Santa Ana and Underground Service Alert (811) 48 hours before commencing any excavation, to locate underground service lines. Maintenance Frequency Schedule Turf Maintenance Mowing OnceMeek Edging OnceMeek Clipping Removal Once/Week String Trimming CinceNVeek Fertilize Four (4) times a year Pest and Weed Control Continuous/As needed Visual Inspection Weekly Chemical Weed Control Continuous As needed Ground Cover Maintenance Trim Monthly Fertilize Four (4) times a year Pest and Weed Control Continuous/As needed Visual Inspection Weekl Pre -emergent herbicide once a y ear or as needed Shrub, Vine and Tree Maintenance Trim Shrubs Monthly or sooner if needed Vines Six (6) times a year Trees Continuous/As needed Fertilize Four P4 times a year Visual Inspection 7 l ee y Pre -emergent herbicide Continuous/as needed Hardscape Maintenance Weekly Grounds Poll Ing/Litter Removal All Areas Weekly --End of SCOPE OF WORK Section. -- City of Santa Ana - RFP 19-048 Landscape Maintenance Services of W029WIl ants Ana Regional Transportation Center Appendix ATTACHMENT 3: SITE LOCATIONS & MAPS SITE LOCATIONS Site Site Name Address Square Feet Turf Maintenance Ground Cover Shrub, Tree, Vine Hardscape # (approx) (Grass) Maintenance Maintenance Maintenance 1 Elevated 14th/Polnsetta, Tank Santa Ana, CA 92701 6,000 X X 2 Cambridge 2736 N Cambridge St. 31,300 X X X Station Santa Ana CA 90701 3 East Station 1730 S. Santa Fe, 56,300 X X X Santa Ana CA 92705 4 J. Garthe 2401 N Bristol St, 100,800 X X X X Station Santa Ana, CA 92706 5 South 1727 W Alton Ave, 79,800 X X X Station Santa Ana, CA 92705 6 West 209'/< S Mountain Station View, Santa Ana, CA 36,100 X X 92703 7 Walnut 723 W Walnut St, 6,600 X X X Santa Ana CA 92701 8 Well 16 1011 W 6th St, Santa 490 X Ana CA 92703 9 Well 21 4426 W 1st St, Santa 2,9D0 X Ana, CA 92703 10 Well 24 1800 W 22nd St, Santa 1,270 X X X Ana CA 92706 11 Well 29 101 S Flower St, Santa 1 900 X Ana CA 92701 12 Well 30 4426 W 1st St, Santa 3,900 X X Ana CA 92703 13 Well 33 917 W Walnut St, 5,200 X X X X Santa Ana CA 92703 14 Well 31 1815 E Chesnut St, 380 X X X Santa Ana CA 92701 15 Well 35 1718 N Sydney PI, 7 150 X X X Santa Ana CA 92706 16 Well 37 2007 W. McFadden 2,550 X X X Santa Ana CA 92704 17 501 a/4 W Memory PRV-1 Lane, Santa Ana CA 3,100 X X X 92706 18 Washington 627 E Washington Ave, 31,000 X X Santa Ana CA 92701 19 Flower 202 S Flower Ave,F4700 X X Santa Ana CA 92703 20 1000 E Santa Ana SARTC Blvd, Santa Ana, CA X X X X 92701 City of Santa Ana- RFP 19-945 Landscape Maintenance Sanrlces of Water Facilities and Santa Ana Regional Transportation Center 25H-32 SITE MAPS City of Santa Ana - RFP %048 Landscape Maintenance Services of W4 La lit s r d nta Ana Reglonal Transportation Center 25H-34 � . <l� � % J �� r r r r r r, r r, M 25H-36 I I 1-i I'A ui 25H-38 m 25H-39 770 25H-41 Y T fi 3 I N 1- 3 L W w m O 0 25H-45 m 25H-46 Ln 25H-48 0 25H-50 25H-51 .41 e 25H-53 i JIM A it' t1 25H-55 EXHIBIT B Request for Proposal for Landscape Maintenance Services for Water Facilities and Santa Ana Regional Transportation RFP NO.: 19-048 Submitted By Swayzer Corporation it V 5 WAY R LandXa; 1665 East Del Arno Blvd. Carson, CA 90746 Tel; 323-979-7223 • Fax: 310-764-5069 25H-56 jp Swayzer Corporation 1665 East Del Amo Blvd, Carson, CA 90746 Phone Number. 323-979.7223 SWAYZER Website: swayland.com Landscapes Email: info@swayland.com Table of Contents Cover Letter Contract Agreement Statement Firm and Team Experience Understanding the Scope of Services Relevant Experience and References Appendix - Attachment 2 • Fee Proposal Appendix - Attachment 6: Certificatlons • Non -Collusion Affidavit • Non -Lobbying Certification • Non -Discrimination Certification 1 2 3 7 10 11 13 25H-57 if Swayzer Corporation VjV 1665 East Del Amo Blvd, Carson, CA 90746 5WAYZA Phone Number. 3-979-7223 LmdscepssE Email: info swa land.com RE: Request for Proposal (RFP) for Landscape Maintenance Services for Water Facilities and Santa Ana Regional Transportation (RFP NO.:19-048) Thank you for the opportunity to conduct business with the City of Santa Ana. We look forward to the bidding process and hope to be a successful bidder. We are pleased to submit our proposal for landscape maintenance services for water facilities and Santa Ana Regional Transportation center. We propose to provide our services of pest control, turf maintenance, ground cover and shrub maintenance, hardscapo maintenance, tree care, along with litter and graffiti removal. We also will provide Irrigation system maintenance. Our approach Is to provide the City of Santa Ana and its residents with professionally maintained landscapes at the highest industry standards they can be pleased with. Swayzer Corporation is family owned and operated with over 41 years of experience In commercial and municipal landscaping. We have demonstrated our capacity to maintain municipalities over the years in cities such as Carson, Burbank, and Lynwood. We are tremendously proud of our experience and knowledge In maintaining landscapes. Our company currently employs over 100 trained and professional employees that can provide landscape maintenance and all related services needed by the City of Santa Ana. We have responsibly analyzed the RFP and addendums, in addition to reviewing all sites. This statement Is signed by an officer of Swayzer Corporation who can make legally binding commitments for this entity. Thank you for your consideration, Samuel Swayzer, resident & Founder Swayzer Corporation 25H-58 Swayzer Corporation 1665 East Do] Amo Blvd. Carson, CA 90746 Phone Number: 323-979-7223 SW.yZER Lendscapk Website: swayland.com Emall:lnfo@swayland.com Contract Agreement Statement Swayzer Corporation concurs with all provisions contained In the agreement attached as Attachment 2: Standard Agreement in the Appendix of RFP NOA 9-048, Samue Swa er resid Yz Swayzer Corporation 25H-59 AP Swayzer Corporation �W 1865 East Del Amo Blvd. Carson, CA 90746 Phone Number: 32"79-7223 5WAYZER Website: swayland.com Landscapes Email: info@swayland.com Swayzer Corporation is a family owned and operated company with 41 years of experience In the landscape Industry. About Us in 1978, Samuel Swayzer founded our company providing commercial street sweeping, landscaping, and Janitorial services. Today, Swayzer Corporation specializes In municipal, commercial, and residential landscaping, In addition to Janitorial services. We offer a full range of services Including landscape installation, landscape maintenance, tree trimming, Irdgetlon Installation and repair, landscape lighting Installation and repair, landscape pest control, and public works. We have a team of experienced professional landscapers ready to meet your property's needs. We believe every landscape has hidden potential. Our goal Is to maximize your landscape's potential by utilizing current horticultural practices and our decades of experience to achieve solutions. We serve Los Angeles, Orange, Inland Empire, Ventura, and San Bernardino Countries Our Mission tatement To provide high quality, affordable, and convenient landscape services to our customers Our Corporate Team Samuel Swayzer — President and Founder Regina Swayzer — Vice President License California Contractor's License # 1003435 Expires 05/31/2021 Past Control License #42652 Expires 12/31/2019 Services Offered • Landscape Maintenance • Landscape Installation • Landscape Design • Irrigation System Design • Irrigation System Installation • Pest Control • Litter Removal Class C27 • Graffiti Removal • Tree Pruning • Tree Removal • Emergency Tree Services • Hardscape Maintenance 3 25H-60 V51 s1AZEA Past and Present Prolects • California Department of Motor Vehicles - Landscape maintenance- 5 locations • City of Burbank Department of Water and Power - Landscape maintenance-44locatlons • Exposition Park - Landscape maintenance -160 acres City of Compton Median and Parkway - Landscape maintenance- medians and parkways • City of Compton Gateway Town Center Corridor - Landscape construction - median and parkway renovation • Los Angeles County Agriculture Commissioner - Weed abatement • City of Carson - Landscape maintenance- medians, parkways, parks, Civic Center, City Hall - Tree trimming - medians - Landscape construction and renovation - medians • City of Lynwood - Vacant, property maintenance • California State University, Fullerton - Street sweeping • California State University, Dominguez Hill - Street sweeping • University of California, Los Angeles - Janitorial maintenance • Fleet Pride - Landscape maintenance • Tri-Cap International - Landscape maintenance • Greater Zion Church Landscape maintenance 25H-61 sgugR Swayzer CornoManaoement We have a team of professional landscapers ready to meet your property's needs. Our company currently employs over 100 employees and all of our staff members have Years of experience and several hold various license and oerliff cation for the services we provide. • Samuel Swayzer - Founder/President - 45 years of experience in landscape Installation and maintenance • Regina Swayzer-Vice President - 40 years of experience in finance and contract management ® Aleces Morris - Employee Relations Manger - 28 years of experience in human resources • Elijah Sway7sr III -General Manager - 15 years of experience in landscape maintenance and construction management • Ezekiel Swayzer- Operations Manager - 12 years of experience In landscape maintenance operations - Qualified Applicator License • Luellen Swayzer- Lead Horticulturalist and Pest Control Advisor - 5 years of experience In commercial horticultural and Integrated pest management - Pest Control Advisor License • Gabriel Ramos -Irrigation Systems Specialist - 20 years of experience in irrigation system management and Installation • Manuel Santillan - Landscape Supervisor - 32 years of experience in landscape maintenance and Irrigation systems management • Julio Monchaca Orozco - Landscape Supervisor 30 years of experience in landscape maintenance and irrigation systems management • Glenn Washington - Landscape Supervisor - 10 years of experience in landscape maintenance and Irrigation systems management • Beachamp Lokent - Lead Groundskeeper - 8 years of experience In landscape maintenance 25H-62 Names and aualificatlons of Roy personnel Swayzer Corporation has experienced personnel who make up the management and supervisory staff, The following are the qualifications of our management team for this project. The assigned project managers will be the primary contacts for this project. These people will be responsible for coordinating crows and scheduling equipment. They will also be responsible for site inspections, quality control, and customer satisfaction. Ezekiel W. Swayzer — Operations Manager • 12 years of experience in landscape operations Horticulture Studies at Long Beach City College • Qualified Applicator License • Certified Recycled Water Site Supervisor Luellen E. Swayzer -Lead Hortioulturallst • & years of experience in commercial horticulture and landscape operations M.S. In Plant Science, University of Georgia • B.S. In Plant Science, Cal Poly Pomona • DPR Pest Control Advisor License With over 100 employees and continuous recruitment we have a pool of qualified candidates for this project. 0 IN 5W=gR 25H-63 STA7 UCENBEOBOARD ACTIVE LICENSE ..,� ." 1003436 — CORP »..,.. SWAYXER CORPORATION DSA SWAYZER LANDSCAPES n4 05/31/2021 www.cs)b.ca.gov 25H-64 OEPARTMENT OF PESTIOMROOULMON ,.. pLICENSINOICORTIFICAITON PRCORALI OUALIFIEO APPLICATOR LIL'E11EE LICENSE#:146880 EXPIRES:1213112019 Categories: S ISEUed: 2/27/2018 11e03Enos oW SAMO BBL DER CARSON, CA,90746 (� z ,LJ'..' OWN i°� �� .�4 1NWwrwmalM,hem C Mll .np d P, Danlvru Wmtl„Imwv,—rpvni CALIFORNIA DEPARTMENT OF PESTICIDE REGULATION 10011 STREM SACRAMEN'rO, CALIFORNIA 95814 ISSUED: August 17, 2018 Maintenance Gardener Pest Cant EXPIRESL Dacember31,2019 LiCCNSE LICENSE NO.42652 Imalid IPlnsnretwe mul/or ynDliflnd l>Crson(s) Ispse Ueaua expiratioll date. MaIIII18 Address flusiness LOcali= WAVER LANDSCAPES SWAYZER LANDSCAPES PO BOX 4365 1665E DEG AMO ELVD CARSEN, CA 90746 CARSON, CA 90746 M IMMINENTLY IN PUBLIC VIEW ANY CHANGE IN O WNENSHIP RE01 25H-65 rJprpNLl06l eINOMERPCA rv?IiOORAMN lS'/�11ur.// AORICULTURALPMTCONTROL AOVIS 409Mc UCENSEIN.,147280 EXPIRES: 12131TLv,e Categorles: BE Issued: 7!3l2018 1665 E DELAM WB VDZER CARSON, CA,00745 ndu wn.mu.la.Mrnamvnan«,ev+. aauwrtma' ICemMuuonnupMM1ount 25H-66 sw,,�u2�a Proposed Scope of Work Swayzer Corporation will provide landscape services to the specifications provided by the scope of work also in accordance with the highest horticultural standards. 1_andscaoa Maintenance All planted areas will be cleaned of dead plant materials, as needed. All hedges, ground cover, and vines will be trimmed as scheduled monthly, also as needed for walkway and road clearance. All ground cover shall be maintained with a 12" clearance between different plant material and kept within Its Intended bounds. All shrubs will be pruned within reasonable bounds to prevent encroachment of walkways and signage. Turfgrass areas will be mowed and edged weekly. Turf mow height shall be determined by the dominant species present at each location, Prior to mowing, all turf areas will be Inspected for debris. Detaching with a vertical mower and core aeration will be performed once a year to promote vigorous turf growth. Overseeding with perennial ryegrass will be performed to ensure there Is green turf year around. Fertilizers will be applied to turtgrass, shrubs, and other plant material no less than four times a year to promote healthy growth. We will remove all litter and debris from each scheduled section dally and compete a general safety inspection. Weed control will be performed daily In accordance to the schedule to a ensure neat appearance. All landscape debris will be disposed of through a green waste recycling center. Tree Care At Swayzer Corporation, we perform tree care to the standards of International Arborist Society (ISA) and American National Standards institute (ANSI). All trees within the scope of work shall be maintained to keep the natural Integrity and shape of the tree and promote tree health. All trees within the locations will be monitored for potential hazards. An application of a complete fertilizer will be applied annually. Staff Our staff model for the landscape sites starts with the area supervisor that is responsible for supervising all sites In an assigned area. Following the area supervisor is the on -site supervisor who reports twice a day to their supervisor. The area supervisor reports daily to project and operation managers concerning work completed and any other Issues. All supervisor and managers are required to have a smart phone capable of sending photos, text messages, and emails. All on -site crew are trained to constantly Inspect and police all sites to avoid discrepancies and deficiencies. All staff are required to wear a high visibility work shirts and safety vests with the company's name and logo. Identification badges are only used when required by the site being serviced. 25H-67 VJV SWA &ER Trash ReMoval and Disposal All litter and unwanted natural or environmental materials shall be removed from site and disposed according to applicable laws, codes, and requirements. Workers will inspect each site for safety hazards as they perform their daily task. Irrigation Maintenance Our Irrigation technician will maintain all Irrigation systems automatic controllers and manual systems throughout the city on a weekly scheduled basis. The technician will survey and adjust watering periods to properly Irrigate planters and turf areas. Technicians and all staff will comply with the City of Santa Ana's water conservation requirements. All Irrigation plumbing Including main and lateral lines, valves, sprinkler heads, fitting shall be repaired and replaced as needed. All leaks or other malfunctions shall be corrected with In 24 hours. An emergency number shall be provided for any irrigation emergencies that occur. Our Irrigation technician will keep a log of each controller and will compile a monthly report. Irrigation shall be scheduled between hours specified In the RFP. Pest Control On -site staff will perform weekly surveys of all landscaped areas for pest problems. If a pest problem arises staff will notify supervisory staff and our pest control advisor (PCA) will make a recommendation, Our PCA will make recommendations using integrated past management practices In accordance with the Department of Pesticide Regulation and the City of Santa Ana. If necessary, all pesticide applications will be made or supervised by a qualified applicator (QAL). Maintenance Schedule if awarded and prior to start, a detailed work schedule will be submitted to the City of Santa Ana for approval. Changes to the planned schedule will be submitted to the city at least 24 hours prior to work. 1J�o�c,Slte Safefv Our staff will conduct weekly safety meetings concerning proper procedures for working. Work site safety Is strongly enforced by our supervisors and management staff, We provide all staff with required personal protection equipment required by OSHA. All vehicles are supplied with first aids kits for any incidence that may occur. We will Inspect work sites daily for unsafe conditions and take the necessary actions to fix the Issue. Traffic Controls Our lead employees will enforce necessary standards and guidelines for traffic controls In accordance with the Manual on Uniform Traffic Control Devices (MUTCD). We will provide a mounted arrow board for all lane closures, If necessary. 25H-68 VIP �WAYZjR Equlpaient and Vghlcies All equipment and vehicles used for all sites bear the company name, logo, and telephone number. Additional signage requirements will be employed as desired by each site. We perform quarterly maintenance on all vehicles and equipment to ensure they are mechanically and operationally sound. All vehicles have 360-degree operations traffic notification light bars All vehicles will have a Work Area Traffic Control Handbook (W.A.T.C.H.) at all times. Client Communication and Emergency Sikmtions Frequent communication with the City of Santa Ana is Important for customer satisfaction. Our supervisory staff will keep an open line of communication with the city's staff on a regular basis. We will provide two primary contacts and an additional polnt of contact to ensure expeditious responses to any concerns. We also have a 24-hour emergency line which can be called If anything within the scope of work needs Immediate attention. 25H-69 Appendix ATTACHMENT 4: REFERENCES List and describe fully the contracts performed by your firm which demonstrate your ability to provide the supplies, equipment or services included In the scope of the proposal specifications. Attach additlanalpaggLILEggtilred. The City reserves the right to contact each of the references listed for additional information regarding your flrm's qualifications, Reference 1!�' Y• �^(1(lnfr rI I1 YYy I �I CustomerNamaep:�Cr1�J�r�y�OE vnat Contact individual: �l 90N ftDOt+ W Address:_�'3IVfE''IJrUi���DQ1UrC�,`7r Q- Phone Number..310'0t(I•35W VI-M15 Ggrgo `rIIppVI���J1y0b�J•1�y Facsimile i Number. Contract Amount:9 191 410 -0 Yesr. - IIM Description of suppllest equlpme or services provided: M tot; t �erv�c� RIL I aid MMQllw% grug la 4w(� Mgfnowv Reference Customer Namo: IN1V� Lo Contact Individual: 111U�I Address: 1�N �� K R. Phona Number 31V l wy�`i '�J�mghh0 f b Face"'He'JNumber ContractAmoun4 io-Oto --Year. Description of supplies, equipment or services provided: Reference nn �r,� h Customer Nama: dq ° ivQ pr,I� O t�Contact Individual: p� r�� 4 pc�I rO Address: , p U` phone Number. lJ` V Q 0 V lYffib) SN 9 3 Facsimii�etNltmLb�ar Contract Amount: t M ) O0O ' Year. - Yy' Description of supplies, equipment, or services provided: THIS FORM MUST BE COMPLETED AND JNCLUDED WITH THE PRDPOSAL. PROPOSALS THAT DO NOT CONTAIN THIS FORM WILL BE CONSIDERED NONRESPONSIVE. Ciry or Santa Pea- RFP 1e-04B I.anassape Maintenance Services of Water Facilities and Same Ana Reglonsl Transportatlon CaNar . 61 25H-70 MAYOR Miguel A. PWitlo MAYOR PRO TEM Juan villagas COUNCILMEMBERS Ceclila Iglesias David Penaluza Vicente Sarmlento Jose SOlada CITY OF SANTA ANA PUBLIC WORKS AGENCY 220 S. Daisy Avenue Santa Ana. CA 92703 wrnv.santa•ans.org 714-647-3320 July 10, 2019 Swayzer Corporation Attn: Samuel Swayzer 1665 East Del Arno Blvd Carson, CA 90746 CITY MANAGER Milne Ridge CITYATTORNEY Soda R. Cervalno ACTING CLERK OF THE COUNCIL Norma Mitre -Ramirez SUBJECT: Revision to RFP 19-048 Landscape Maintenance Services for Water Facilities and SARTC In ATTACHMENT 1: SCOPE OF SERVICES: SECTION 11. EMERGENCY SERVICES Pursuant to RFP 19-048 Landscape Maintenance Services for Water Facilities and Santa Ana Regional Transportation Center. Revise Scope of Work under ATTACHMENT 1: Scope of WORK: SECTION 11. Emergency Services to include: Contractor must be able to respond to City's request for emergency services on a timely manner. The contactor shall be available on an on -call basis, 2417, and ready to respond in the event of an emergency. Services calls shall be responded within one hour. Contractor's representative must be able to arrive at Job site within 2-4 hours response time for an emergency call out. All other terms and conditions of RFP 19-048 remain unchanged and in full force and effect. Sincerely, ti( •J,I Nabfl Saba, P,E. Water Resources Manager CONTRACTOR: Swayzer Coporation Name: Samuel Swayzer Title: President SANTA ANA CITY COUNCIL 04"A ry¢V JuOe YWtTas N[Cn15 Svrt 0 Mira NanuKa Jose 5t0 . Vacant Cxc.Lv q!aFa: Lb,> 0.1S,WROTOn4w9.19 Wy I Watl] tYpE] Waldo W&49 mm +�N.a�y� _ 's^IV IPFH519 K�Y•^2^1?s1ilOLl ,,tq Oem.An2a2�;'n39:M'6Y.] tYh, S?1p:8^d..9 PC513L2iL^FL9Ce'.ffD 25H-71 EXHIBIT C Appendix ATTACHMENT 2: FEE PROPOSAL Certification • I certify that I have read, understand and agree to the terms and conditions of this Request for Proposals, I have examined the Scope of Services (Appendix: Attachment 1) and am familiar with the scope of work. I am familiar with all the existing conditions and limitation that may impact work requests. I understand and agree that I am responsible for reporting any errors, omissions or discrepancies to the City for clarification prior to the submission of my proposal. Proposer Item Price — Pricing shall be based on a unit cost for services described in Scope of Services. Fee must be inclusive of all costs, including but not limited to, direct and indirect costs for labor, overhead, incidental supplies, travel, mileage and fuel. Any special materials will be purchased by the Contractor only after discussed and authorized by City Public Works Agency in writing. Tee scneoule. Contractors labor and equipment rate sheet shall list rates for all labor designations, equipment and materials. Specify and estimate any other costs associated with the system. Specify costs for the proposed landscaping work at the various facility locations detailed in ATTACHMENT 3: SITE LOCATIONS AND MAPS In Appendix of this RFP. Indicate a monthly and annual price for each bid Item. Total quotation is to be firm offer for no less than ninety (90) days and will be regarded by the City as bidder's best and final offer. Note: This contract is subject to prevailing wages. TO: CITY COUNCIL OF THE CITY OF SANTA ANA FROM: Swayzer Corporation Item 0 Bid Item (by Site) Monthly Fee Annual Fee I. Elevated Tank g 165.00 $ i,geo.00 Z Cambridge Station $ zso.00 $ 3,480.00 3. East Station § zso.00 $ 3,480.00 4. J. Garthe Station $ 7s5.o0 $ 9.180.00 5. South Station $ zso.00 $ 3,410.00 6. West Station $ 165.00 $ 1.980.00 7_ Walnut $ 227.50 $ 2.730.00 8. Well16 $ s0.o0 $ 1,0e0.00 City of Santa Ana- RFP 1e-MB Landscape Maintenance services or water Facilities and Santa Ana Regional Transportation Center 33 25H-72 Its I to h Monthiv Fee Annual Foe 9. Well21 $ 90.00 $ 1,080,00 10. Well24 $ 227.50 $ 2.730.00 11. Well29 $_90.00 $ 1,080.00 12. Well30 $ 166.00 $ 1.980.00 13. Well31 $ 227.60 $ 2.730.00 14. Well33 1 $ 690.00 $ 7.080.00 15. Well35 $ z27.60 $ 2,730.00 16. Well37 $ 227.60 $ 2,730.00 17. PRV-1 $ zz7.60 $ 2,7so,0o 16. Washington $ 165.00 $ 1,880.00 19. Flower $ 166.00 a 1.980.0o 20. sARTC S 2.ats,oa $ _ 28.980.00 Grand Total $ 85,200.00 Note: This contract is subject to prevailing wages. M- M30 =N610 CSLB NUMBER CIR REGISTRATION NUMBER Clty of Santa Ana - RFP 19448 LandoeVe Maintenance SOWA8 of Waler FadfUe9 and Santa Ana Realonal Tramporlalbn Center 34 25H-73 25H-74