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HomeMy WebLinkAbout55D - RESO REINSTATE LIBRARY DEPTREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: AUGUST 20, 2019 TITLE: ADOPT A RESOLUTION REINSTATING THE LIBRARY DEPARTMENT (STRATEGIC PLAN NO. 7,6) CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER CITY MANAGER RECOMMENDED ACTION Adopt a resolution reinstating the Library Department. DISCUSSION Historically, the City has maintained a Library Department for many years. During the recent economic recession, the Library Department moved under the Parks, Recreation and Community Services Agency as the Library Division. The Santa Ana Public Library is an essential part of the community and provides residents access to free library cards allowing patrons to borrow books, DVDs, CDs, Hotspots, use computers, access eBooks, databases, eMagazines, and receive one-on-one tech and research assistance. The City's current library system includes a main branch, a learning center, and services at three community centers. In addition, a variety of programs and services are offered to the community that include story times, youth, tween, teen and adult programs, workshops and special events. The demand for additional library services has increased over time including the commitment and resources to operate the library. Since June 4, 2019, an interim Library Director has provided leadership over the library division and is evaluating current operations of the library system. Many positive changes are in process and others have been identified for the new Library Director to implement including but not limited to increasing operating hours at Newhope Branch Library from 27 to 48 weekly and adding a Librarian to be in charge of the facility, bookmobile/tech mobile, organization of the history room at the main library to properly store items, and updating spaces within the main and New Hope Branch Libraries. 55D-1 Adopt Resolution Reinstating the Library Department August 20, 2019 Page 2 In July 2019, the Santa Ana City Council approved the creation of the Library Services Director classification as part of the Fiscal Year 2019-2020 Budget process. The Library Services Director will oversee all operations at the Main Library and Newhope Branch Library including Adult Services, Youth Services, and Technology and Support Services to ensure an integrated program of library services. In order for the Library to operate independently from the Parks, Recreation and Community Services Agency, the reinstatement of the Library Department with a Library Services Director is needed as the Executive Director or Department Head of the Agency. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #7 Team Santa Ana, Objective #5 (Create a culture of innovation and efficiency within the organization), Strategy E (Identify best practices and opportunities for process improvement and automation across City departments in order to provide effective and efficient delivery of City services to the community). FISCAL IMPACT As part of the fiscal year 2019-2020 city-wide budget process, the City Council approved a General Fund budget for the Library in the amount of $5,414,880 (Accounting Unit 01111150), which included 25 funded full-time employees and one unfunded full-time employee. Additionally, there is one full-time funded employee included in the Strategic Plan Fund (Accounting Unit 05213018) to support the E-Library program. Therefore, the accounting structure for the Library to become a stand-alone department has already been established with the adoption of the fiscal year 2019- 2020 city-wide budget. rlf�_WU_J& Steven V. Mam Executive Director Human Resources Department Exhibit: 1. Resolution APPROVED AS TO FUNDS AND ACCOUNTS Kathryn Ddvns syA Executive Director Finance and Management Services Agency 55D-2 LAR 8.20.19 RESOLUTION NO.2019-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REINSTATING THE LIBRARY DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1: The City Council hereby finds, determines and declares as follows: A. Historically, the City of Santa Ana maintained a Library Department. In February 2009, the Library Director retired. At the time, the economy was experiencing a recession and the decision was made to combine the Library Department with the Parks, Recreation and Community Services Agency. B. Numerous Southern California cities including Orange, Long Beach, Newport Beach, Mission Viejo, San Diego, Riverside, Fullerton and Huntington Beach operate Library Departments. C. There is a significant commitment of time and resources that are necessary to run effective community services and recreation programs, as well as, to operate a multitude of City Parks and Community Centers. In addition, the City Council has expressed a desire to devote additional resources to the development of Library services for the residents of the City of Santa Ana. Therefore, it has been determined that, the City should reinstate the Library Department, separate and apart from the Parks, Recreation and Community Services Agency. D. In July 2019, the Santa Ana City Council created a Library Services Director (EM) classification as part of the Fiscal Year 2019-2020 Annual Budget process. E. The Santa Ana City Council has determined that the needs of the residents of the City of Santa Ana will be best served by the reinstatement of the Library Department with the Library Services Director as the Executive Director or Department Head. Section 2: The Santa Ana City Council hereby reinstates the Library Department with the Library Services Director as the Executive Director. #5864v2 Resolution No. 2019-XXX Page 1 of 2 55D-3 Section 3: This Resolution is operative from and after the date upon which it is adopted. ADOPTED this 20th day of August, 2019. APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: Laura A. Rossini Senior Assistant City Attorney AYES: NOES: ABSTAIN: NOT PRESENT: Councilmembers Councilmembers Councilmembers Councilmembers Miguel A. Pulido Mayor CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Daisy Gomez, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2019- to be the original Resolution adopted by the City Council of the City of Santa Ana on August 20, 2019 Date: Clerk of the Council City of Santa Ana Resolution 2019-XXX Page 2 of 2 55D-4