Loading...
HomeMy WebLinkAbout25D - AGMT - PAVEMENT MGNTREQUEST FOR COUNCIL ACTION Qh, CITY COUNCIL MEETING DATE: OCTOBER 1, 2019 TITLE: APPROVE AGREEMENT WITH NICHOLS CONSULTING ENGINEERS FOR PAVEMENT MANAGEMENT PROGRAM SERVICES IN AN AMOUNT NOT TO EXCEED $101,310 (NON -GENERAL FUND; PROJECT 20-6898) (STRATEGIC PLAN NOS. 6, 1A& 1F) Is/ Kristine Rida( CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: r9MIMIZ10 :191 ❑ As Recommended ❑ As Amended ❑ Ordinance on 13' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For lillft]PIIILIUTADim C0] FILE NUMBER Authorize the City Manager to execute an agreement with Nichols Consulting Engineers to provide pavement management consultant services for the two-year term beginning October 2, 2019, and expiring September 30, 2021, with an option for a one-year extension exercisable by the City Manager and City Attorney, in the amount of $92,100 plus a 10 percent contingency of $9,210, for a total amount not to exceed $101,310, subject to nonsubstantive changes approved by the City Manager and City Attorney. The agreement will be funded by Measure M2 Local Fairshare. DISCUSSION Approval of this recommended action will allow the City to retain professional services for updating the City's Pavement Management Program (PMP). The PMP is an essential tool in determining the condition, expected life, recommended improvements, and associated costs of the City's pavement assets. The program enables the City to prioritize pavement rehabilitation projects where they are most cost effective. In addition, an updated PMP is required for the City to remain eligible for Orange County Transportation authority (OCTA) Measure M2 funding programs, and to allow a reduced local match requirement for using those funds. On July 16, 2019, the Public Works Agency released a Request for Proposals on the City's online procurement portal, Planetbids for updating the City's Pavement Management Program. Three proposals were received on August 6, 2019. The proposals were evaluated in a qualifications - based selection and ranked by a review committee according to the criteria listed in the RFP. Scoring criteria included firm and team experience, understanding of need, relevant project experience, references, and schedule. The ranking of the firms is as follows: 25D-1 Approve Agreement with NCE (Nichols Consulting Engineers) for Pavement Management Consulting Services October 1, 2019 Page 2 NAME OF FIRM RANKING NCE (Nichols Consulting Engineers) 1 Bucknam Infrastructure Group, Inc. 2 Dynatest 3 The proposal by NCE demonstrated necessary labor capacity and deliverables to complete the required services. The firm's rates are reasonable and within industry standard, the team qualifications are appropriate for this program, and the proposal was found to provide the best value for the City. The proposed fee, in the amount of $92,100, plus a ten percent contingency of $9,210, yields a recommended not -to -exceed total contract amount of $101,310 (Exhibit 1). A large proportion of the work under this agreement involves individual street assessments in the field, and most of that work will take place during the current fiscal year. However, the firm must be retained through 2022 for revisions to the Pavement Management analysis that may be requested by OCTA, or by State and Federal grant funding agencies, as needed, in order to assure the City maintains maximum funding eligibility. The proposed services also include optional mapping and Geographic Information System (GIS) support to help with the integration to the City's Asset Management System, currently under implementation. The mapping and GIS will be compatible across all other infrastructure that is being mapped for which the City is responsible. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy A (develop a complete inventory of all assets to determine the scope of improvements needed to sustain the City's current infrastructure investment), and Strategy F (perform periodic measurements to monitor and update each asset's condition and ensure adequate funding for repair and/or replacement costs in future budgets), ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funding in the amount of $101,310 is available in the approved Fiscal Year 2019-20 Capital Improvement Program (Project No. 20-6898), from the Measure M2 Program (Account No. 03217662-66220), for estimated expenditure as follows: 25D-2 Approve Agreement with NCE (Nichols Consulting Engineers) for Pavement Management Consulting Services October 1, 2019 Page 3 Accounting Unit - Accounting Unit - Account No. Fiscal Year Account No. Fund Description Description Amount (Project No. FY 2019-20 Measure M-Street Measure M2 Local Fairshare — Oct. - June 03217662-66220 Construction Improvements Other Than $90,000 Building FY 2020-21 Measure M-Street Measure M2 Local Fairshare — July - June 03217662-66220 Construction Improvements Other Than $9,300 Building FY 2021-22 Measure M-Street Measure M2 Local Fairshare — June — Sept. 03217662-66220 Construction Improvements Other Than $2,010 Building TOTAL EXPENDITURES: $101,310 APPROVED AS TO FUNDS AND ACCOUNTS: Fuad S. Sweiss, PE, PLS Kathryn Downs, CPA Executive Director Executive Director Public Works Agency Finance and Management Services Agency FSS/EW G/JG/KN Exhibit: 1. Agreement with NCE for Pavement Management Consultant Services 25D-3 AGREEMENT TO PROVIDE SERVICES FOR PAVEMENT MANAGEMENT PROGRAM UPDATE THIS AGREEMENT is made and entered into this 2nd day of October, 2019 by and between Nichols Consulting Engineers ("NCE" or "Consultant"), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("City"). RECITALS A. On July 16, 2019, the City issued Request for Proposal No. 19-070, by which it sought a consultant to provide professional services necessary to update the City's Pavement Management Program in compliance with Orange County Transportation Authority (OCTA) guidelines. B. Consultant submitted a responsive proposal that was selected by the City. Consultant represents that it is able and willing to provide the services described in the scope of work that was included in REP No. 19-070. C. In undertaking the performance of this Agreement, Consultant represents that it is knowledgeable in its field and that any services performed by Consultant under this Agreement will be performed in compliance with such standards as may reasonably be expected from a professional consulting firm in the field. NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the terms and conditions hereinafter set forth, the parties agree as follows: 1. SCOPE OF SERVICES Consultant shall perform the services that were described in the scope of work that was included in REP No. 19-070 and as more specifically delineated in Consultant's proposal, which is attached as Exhibit A and incorporated in full. 2. COMPENSATION a. City agrees to pay, and Consultant agrees to accept as total payment for its services under this Agreement, the rates and charges identified in Exhibit B. The total sum to be expended under the terns of this Agreement, including any extension periods, shall not exceed $101,310. This sum is comprised of (1) the base amount of $92,100 and (2) a 10% contingency in the amount of $9,210 for additional services at the City's sole discretion. Payment by City shall be made within forty-five (45) days following receipt of proper invoice evidencing work performed, subject to City accounting procedures. Payment need not be made for work which fails to meet the standards of performance set forth in the Recitals and Scope of Work, which may reasonably be expected by City. IZAI?0-4 3. TERM This Agreement shall commence on the date first written above and terminate on September 30, 2021, unless terminated earlier in accordance with Section 17, below. The terns of this Agreement may be extended for up to one 1-year period upon a writing executed by the City Manager and City Attorney. 4. PREVAILING WAGES Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. Ifthe services being performed are part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. 5. INDEPENDENT CONTRATOR Consultant shall, during the entire term of this Agreement, be construed to be an independent contractor and not an employee of the City. This Agreement is not intended nor shall it be construed to create an employer -employee relationship, a joint venture relationship, or to allow the City to exercise discretion or control over the professional manner in which Consultant performs the services which are the subject matter of this Agreement; however, the services to be provided by Consultant shall be provided in a manner consistent with all applicable standards and regulations governing such services. Consultant shall pay all salaries and wages, employer's social security taxes, unemployment insurance and similar taxes relating to employees and shall be responsible for all applicable withholding taxes. 6. OWNERSHIP OF MATERIALS This Agreement creates a non-exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were provided to Consultant by the City. City shall not be limited in any way in its use of the Documents and Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk. IZADO- 8 INSURANCE Prior to undertaking performance of work under this Agreement, Consultant shall maintain and shall require its subconsultants, if any, to obtain and maintain insurance as described below: a. Commercial General Liability Insurance. Consultant shall maintain commercial general liability insurance naming the City_, its officers, employees, agents, volunteers and representatives as additional insured(s) and shall include, but not be limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of Consultant's operations in the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the aggregate. Such insurance shall (a) name the City, its officers, employees, agents, volunteers and representatives as additional insured(s); (b) be primary with respect to insurance or self-insurance programs maintained by the City; and (c) contain standard separation of insureds provisions. b. Business automobile liability insurance, or equivalentform,with acombinedsingle limit of not less than $1,000,000 per occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles. C. Worker's Compensation Insurance. In accordance with the California Labor Code, Consultant, if Consultant has any employees, is required to be insured against liability for worker's compensation or to undertake self-insurance. Prior to commencing the performance of the work under this Agreement, Consultant agrees to obtain and maintain any employer's liability insurance with limits not less than $1,000,000 per accident. d. If Consultant is or employs a licensed professional such as an architect or engineer: Professional liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim with $2,000,000 in the aggregate. e. The following requirements apply to the insurance to be provided by Consultant pursuant to this section: (i) Consultant shall maintain all insurance required above in full force and effect for the entire period covered by this Agreement. (ii) Certificates of insurance shall be furnished to the City upon execution of this Agreement and shall be approved by the City. (iii) Certificates and policies shall state that the policies shall not be cancelled or reduced in coverage or changed in any other material aspect, by consultant, without thirty (30) days prior written notice to the City. URDO-A (iv) Consultant shall supply City with a fully executed additional insured endorsement. f. If Consultant fails or refuses to produce or maintain the insurance required by this section or fails or refuses to famish the City with required proof that insurance has been procured and is in force and paid for, the City shall have the right, at the City's election, to forthwith terminate this Agreement. Such termination shall not affect Consultant's right to be paid for its time and materials expended prior to notification of termination. Consultant waives the right to receive compensation and agrees to indemnify the City for any work performed prior to approval of insurance by the City. 8. INDEMNIFICATION Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, consultants, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, which may arise from the negligent operations of the Consultant or its subconsultants, agents, employees, or other persons acting on their behalf which relates to the services described in section 1 of this Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution, judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement. This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terns of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. 9. INTELLECTUAL PROPERTY INDEMNIFICATION Consultant shall defend, indemnify and hold harmless the City, its officers, agents, representatives, and employees against any and all liability, including costs, and attorney's fees, for infringement of any United States' letters patent, trademark, or copyright contained in the work product or documents provided by Consultant to the City pursuant to this Agreement. 10. RECORDS Consultant shall keep records and invoices in connection with the work to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any services, expenditures, and disbursements charged to the City for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of the City to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement during regular business hours. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 11. CONFIDENTIALITY If Consultant receives from the City information which due to the nature of such information is reasonably understood to be confidential and/or proprietary, Consultant agrees that it shall not use or disclose such information except in the performance of this Agreement, and further agrees to exercise the same degree of care it uses to protect its own information of like importance, but in no event less than reasonable care. "Confidential Information" shall include all nonpublic information. Confidential information includes not only written information, but also information transferred orally, visually, electronically, or by other means. Confidential information disclosed to either party by any subsidiary and/or agent of the other party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is, through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful possession of the Consultant without an obligation of confidentiality; (d) is required to be disclosed by operation of law; or (e) is independently developed by the Consultant without reference to information disclosed by the City. 12. CONFLICT OF INTEREST CLAUSE Consultant covenants that it presently has no interest and shall not have interests, direct or indirect, which would conflict in any manner with performance of services specified under this Agreement. 13. NOTICE Any notice, tender, demand, delivery, or other communication pursuant to this Agreement shall be in writing and shall be deemed to be properly given if delivered in person or mailed by first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in the manner provided in this Section, to the following persons: To City: Clerk of the City Council City of Santa Ana 20 Civic Center Plaza (M-30) P.O. Box 1988 Santa Ana, CA 92702-1988 Fax 714-647-6956 Executive Director Public Works Agency City of Santa Ana 20 Civic Center Plaza (M-21) P.O. Box 1988 Santa Ana, CA 92702 Fax 714-647-5635 To Consultant: NCE 17050 Bushard Street Fountain Valley, CA 92708 Attn: Charlene Palmer A party may change its address by giving notice in writing to the other party. Thereafter, an_v communication shall be addressed and transmitted to the new address. If sent by mail, communication shall be effective or deemed to have been given three (3) days after it has been deposited in the United States mail, duly registered or certified, with postage prepaid, and addressed as set forth above. If sent by fax, communication shall be effective or deemed to have been given twenty-four (24) hours after the time set forth on the transmission report issued by the transmitting facsimile machine, addressed as set forth above. For purposes of calculating these timeframes, weekends, federal, state, County or City holidays shall be excluded. 14. EXCLUSIVITY AND AMENDMENT This Agreement represents the complete and exclusive statement between the City and Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral or written, between the parties. In the event of a conflict between the terms of this Agreement and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not be modified except by written instrument signed by the City and by an authorized representative of Consultant. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein. 15. ASSIGNMENT Inasmuch as this Agreement is intended to secure the specialized services of Consultant, Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior written consent of the City and any such assignment, transfer, delegation or subcontract without the City's prior written consent shall be considered mill and void. Nothing in this Agreement shall be construed to limit the City's ability to have any of the set -vices which are the subject to this U*�Dci$ Agreement performed by City personnel or by other consultants retained by City. 16. WAIVER No waiver of breach, failure of any condition, or any right or remedy contained in or granted by the provisions of this Agreement shall be effective unless it is in writing and signed by the party waiving the breach, failure, right or remedv. No waiver of any breach, failure or right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies. 17. TERMINATION This Agreement may be terminated by the City upon thirty (30) days written notice of termination. In such event, Consultant shall be entitled to receive and the City shall pay Consultant compensation for all services performed by Consultant prior to receipt of such notice of termination, subject to the following conditions: a. As a condition of such payment, the Executive Director may require Consultant to deliver to the City all work product completed as of such date, and in such case such work product shall be the property of the City unless prohibited by law, and Consultant consents to the City's use thereof for such purposes as the City deems appropriate. b. Pavment need not be made for work which fails to meet the standard of performance specified in the Recitals of this Agreement. 18. NON-DISCRIMINATION Consultant shall not discriminate because of race, color, creed, relation, sex, marital status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited by applicable law, in the recruitment, selection, training, utilization, promotion, termination or other employment related activities or in connection with an), activities under this Agreement. Consultant affirms that it is an equal opportunity employer and shall comply with all applicable federal, state and local laws and regulations. 19. JURISDICTION -VENUE This Agreement has been executed and delivered in the State of California and the validity, interpretation, performance, and enforcement of any of the clauses of this Agreement shall be determined and governed by the laws of the State of California. Both parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. 20. PROFESSIONAL LICENSES Consultant shall, throughout the term of this Agreement, maintain all necessary licenses, permits, approvals, waivers, and exemptions necessary for the provision of the services hereunder and required by the laws and regulations of the United States, the State of California, the City of Santa Ana and all other governmental agencies. Consultant shall notify the City immediately and in writing of its inability to obtain or maintain such pen -nits, licenses, approvals, waivers, and exemptions. Said inability shall be cause for termination of this Agreement. 21. MISCELLANEOUS PROVISIONS a. Each undersigned represents and warrants that its signature herein below has the power, authority and right to bind their respective parties to each of the terms of this Agreement, and shall indemnify City fully, including reasonable costs and attorney's fees, for any injuries or damages to City in the event that such authority or power is not, in fact, held by the signatory or is withdrawn. b. All exhibits referenced herein and attached hereto shall be incorporated as if fully set forth in the body of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year first above written. ATTEST: DAISY GOMEZ Clerk of the Council APPROVED AS TO FORM SONIA R. CARVALHO City Attorney By: hn M.Funk Assistant City Attorney RECOMMENDED FOR APPROVAL Fuad S. Sweiss, PE, PLS Executive Director Public Works Agency CITY OF SANTA ANA KRISTINE RIDGE City Manager CONSULTANT Naa6:t rlene Palm Title:P ci al e Page 8 of 8 25D-11 Pavement Management Program Update Submitted By: Fountain Valley Office 17050 Bushard Street, Suite 200 Fountain Valley, CA 92708 Phone: 714,848.8897 25D-12 E TABLE OF CONTENTS 1 Statement of Qualifications 1 Cover Letter 1 Contract Agreement Statement 2 Firm and Team Experience 4 Relevant Project Experience 12 References 16 2 Scope of Services and Schedule 17 Scope of Services 17 Schedule 25 3 Fee Proposal 26 4 Certifications 27 A Staff Resumes A-1 4wNC Table of Contents 25D-13 August 6, 2019 City of Santa Ana Attn: Kenny Nguyen Public Works Agency: M-36 20 Civic Center Plaza, Ross Annex Santa Ana, CA 92701 Proposal - Pavement Management Update Program RFP No. 19.070 Dear Mr. Nguyen and Members of the Selection Committee: With more than 80 person -years of experience with PMPs, NICE has more knowledge and understanding than any other pavement consulting firm. Our highly trained technical staff are experienced in data collection and has worked together on numerous similar projects and developed an excellent reputation for dedication, integrity, productivity, quality of work and service to our clients. Specifically, the NICE team provides the following capabilities to the City: Extensive working knowledge with various PIMP software - The NICE team has worked with various software systems, such as StreetSaver® and MicroPAVERTM for numerous years. Certified inspectors - NCE's field inspectors and engineers are certified through both the Orange County Transportation Authority's (OCTA) and the Metropolitan Transportation Commission's (MTC) Inspector Certification Programs. 41 Southern California experience providing PMP's - NCE has performed dozens of similar PMP projects for agencies, such as Orange County, Ventura County, and the Cities of Buena Park, Mission Viejo, Seal Beach, Anaheim, Orange, Garden Grove, Laguna Niguel, Redondo Beach, Santa Monica, Manhattan Beach, Diamond Bar, Whittier, San Gabriel and Burbank. 41 Expertise in pavement engineering - NCE has a number of pavement experts that specialize in asphalt and concrete materials. We will assist the City in developing practical and economical solutions for maintenance and rehabilitation (M&R) as part of the budget analyses. 11 Rigorous quality control (QC) - All of NCE's projects include a QC Manager who reports directly to the Project Manager. Additionally, NCE's engineers and technicians undergo a mandatory internal training/calibration; this enables NICE to provide high -quality deliverables to the City. As a Principal of the firm, Charlene Palmer is authorized to negotiate and contractually bind NCE to this contract. Lisa K. Senn will be the contact for questions that may arise. We look forward to your favorable review of our proposal. Sincerely, NICE � zit 7V,,,,,, Charlene R. Palmer Principal Lisa K. Senn Senior Project Manager Fountain Valley, CA 17050 Ushard Street, Suite 200 Fountain Valley, CA 92708 (714) 848-8897 1 ngiiieering & Environmental Services 25D-14 ArtCHANGES ON PAGES 2 AND 3 NOT ACCEPTED BY CITY AND NOT INCORPORATED INTO AGREEMENT STATEMENT OF QUALIFICATIONS Contract Agreement Statement NCE has reviewed the City of Santa Ana's standard agreement provided in Attachment "2" to your request for proposals to provide professional engineering services for the annual pavement maintenance update program. After careful consideration, we would appreciate the opportunity to discuss the changes noted below. The proposed indemnification changes are requested to meet the new requirements of S13496. Additionally, NCE will meet the insurance coverage requirements. Proposed modifications are in red italics. Agreement Clause Number, Name: 8. INDEMNIFICATION Proposed Change: Consultant agrees to reimburse the apportioned costs to defend, and shall indemnify and hold harmless the City, its officers, agents, employees, contractors, special counsel, and representatives from liability: (1) for personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of claims for personal injury, including death, and claims for property damage, to the extent caused bythe negligent operations of the Consultant, its subcontractors, agents, employees, or other persons acting on its behalf which relates to the services described in section 1 of this Agreement; and (2) from any Gta4n that personal dan4ageS, Just judcl e€fesfs ari ing-f . This indemnity and hold harmless agreement applies to all claims for damages, just compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered, by reason of the events referred to in this Section or by reason of the terms of, or effects, arising from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all costs for the defense of the City, including fees and costs for special counsel to be selected by the City, regarding any action by a third party challenging the validity of this Agreement, or asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief due to personal or property rights arises by reason of the terms of, or effects arising from this Agreement. City may make all reasonable decisions with respect to its representation in any legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. In no event shall the cost to defend charged to the Consultant exceed the Consultants proportionate percentage of fault. Additionally, NCE would like to add the following clauses: Limitation of Liability CONSULTANT's liability to CITY and/or anyone claiming by, through or under CITY, shall not exceed $100,000 for claims arising from (i) professional acts, errors or omissions. CONSULTANT's liability for all other claims for loss or injury shall not exceed $1,000,000. The CITY hereby forever releases CONSULTANT and its officers, principals, employees and agents from any liability for losses or damages sustained and incurred by the CITY in excess of such amount. As used in this Paragraph, the term liability or liable means liability of any kind, whether in contract (including breach of warranty), in tort (including negligence) in strict liability, for indemnity or otherwise, for any and all injuries, claims, losses, expenses or damages, administrative sanctions, penalties or fines imposed (including attorney's fees) whatsoever arising out of or in any way related to CONSULTANT's Page 12 25D-15 CHANGES ON PAGES 2 AND 3 NOT ACCEPTED BY CITY AND NOT CltFPNo.Santa Ana 070 Pavent Management Program Update RFP No. 19-070 INCORPORATED INTO AGREEMENT August 6,2019 Services from any cause or causes whatsoever. The provisions of this Paragraph shall survive the completion of the Project or the expiration, cancellation or termination of this Agreement. CONSULTANT shall not be liable for any claims of loss of profits or any other indirect, special, incidental or consequential damages of any nature whatsoever. Cross Indemnification to NCE CITY shall indemnify and hold harmless CONSULTANT, its officers, agents, and employees from any and all claims, suits, losses, pure economic damages, costs (including reasonable attorney's fees) and demands, administrative fees, penalties and fines imposed, and demands, including reasonable attorney's fees connected therewith, on account of personal injury, including death, or property damage, sustained by any person or entity not a party to this Agreement between CONSULTANT and CITY to the extent such injury, death or damage is caused by the negligence or willful misconduct of CITY or its Consultants or their respective employees, officers and agents. CITY agrees to the full extent permitted by law, to indemnify, defend, and hold harmless CONSULTANT, its officers, directors, shareholders, employees, affiliates, and subsidiaries and their successors from and against any and all claims, demands, losses, penalties, fines and causes of action of every kind and character (including reasonable attorney fees) arising from or relating to Pre-existing Conditions. Third Party Reliance upon Reports All CONSULTANT work products are prepared solely for use by CITY and shall not be provided to any other person or entity without CONSULTANT's written consent. CITY shall indemnify CONSULTANT from and against any and all claims, liability, damages, actions or proceedings brought by any person or entity claiming to rely upon information or opinions contained in reports or other work products provided to such person or entity, published, disclosed or referred to without CONSULTANT's written consent. Dispute Resolution CITY and CONSULTANT agree that they shall first submit any and all unsettled claims, counterclaims, disputes, and other matters in question between them arising out of or relating to this Agreement to mediation in accordance with the Construction Industry Mediation Rules of the American Arbitration Association, effective as of the date of this agreement. Litigation Support. CONSULTANT shall receive compensation for preparing for and/or appearing in any litigation at the request of CITY, except: (1) if such litigation costs are incurred by the CONSULTANT in defending its work or services or those of any of its sub -Consultants; or (2) as may be required by the indemnification requirements of the CONSULTANT. Compensation for litigation services requested by the CITY shall be paid at a mutually agreed upon rate and/or at a reasonable rate for such services. Force Majeure Neither party to this Agreement will be liable to the other party for delays in performing the services, nor for the direct or indirect cost resulting from such delays, that may result from labor strikes, riots, war, acts of governmental authorities, extraordinary weather conditions or other natural catastrophe, or any other cause beyond the reasonable control or contemplation of either party. Page 13 25D-16 City of Santa Ana Pavement Management Program Update RFP No. 19-070 August 6, 2019 Firm and Team Experience AINCEFirm Overview '41 Ja Founded in 1990, NICE is a client -focused professional consulting firm integrating the disciplines of engineering, science, and planning to address the infrastructure and resources challenges facing our communities today and in the future. NICE has grown significantly in expertise and capabilities beyond its origin as a transportation research and pavement management firm working with the Federal Highway Administration (FHWA). Unique from other civil engineering firms, we have specialized in pavement technology, including pavement management, design, and research since 1990. Since our founding, we have performed pavement condition surveys ranging from state highways in 12 states to local street networks in over 200 cities and counties in California. We have surveyed over 100,000 miles of pavements. NICE has over 100 employees available on an as -needed basis from our Fountain Valley, Richmond, Oakland, and Sacramento, California offices, as well as from our Reno, Lake Tahoe, and Las Vegas, Nevada offices. Our clients continuously work with NICE staff because of our collaborative style of working on projects, our commitment to making sure the project is a success: and the confidence they have in our ability to complete the project to their satisfaction. The City can expect superior customer service and high value work products tailored to this specific project. NCE's civil engineers and technicians have extensive experience in collecting pavement distress data, analysis, and design, as well as developing plans, specifications, and construction cost estimates and providing environmental and water resources services for infrastructure projects. It is the fundamental goal of NCE to produce high -quality work products, while maintaining a reputation for timely service. Pavement Management NICE has an extensive background providing pavement management services and is proficient with many pavement management systems that are currently in use. These software systems include: PAVERT" StreetSaver°, and Cartegraph. We have successfully implemented PMPs for numerous cities and can assist the City to more effectively plan a multi -year capital improvement program. With our vast experience delivering PMP projects throughout California, we are very familiar with all aspects of a PMP, including: 0 Pavement management software evaluation 41 Database development 41 Establishing pavement inventories 'fit Pavement data collection it Rigorous QA/QC procedures 41 Funding (or "what -if') analyses t GIS links to PMS and development of user interfaces at Training (field and computer operations) V Providing technical support 1: Presentations to elected officials, advisory boards, and agency staff 41 GIS links to PMS and development of user interfaces 53 Training (field and computer operations) V. Providina technical support t Presentations to elected officials, advisory boards, and agency staff As an indicator of our experience and the quality of our work, NICE received the Metropolitan Transportation Commission's (MTC) award for "Best Pavement Management Consultant". * 'NCE 14 25D-17 City of Santa Ana Pavement Management Program Update RPP No. 19-070 August 6, 2019 Pavement Design & Analysis Pavement designs, plans, specifications, and estimates (PS&E) for preventive maintenance, rehabilitation, and reconstruction are NCE's specialty and we offer extensive experience and expertise with pavement treatment alternatives. Our civil and geotechnical engineers not only understand the types of pavements and treatment options, they understand the significance and cost implications of proper roadway support on competent subgrade soils to limit future settlement and cracking. Pavement design begins with an accurate assessment of the existing structural adequacy. Unlike traditional civil firms who rely on core samples, we employ our pavement survey expertise in conjunction with deflection data and materials testing to more accurately assess the engineering properties of the existing roadway. Sustainable and Innovative Pavement Technologies There are numerous pavement rehabilitation techniques available today with new binders, new additives, and polymers that may be applied in various layers to preserve pavement life. NCE constantly seeks to identify the most cost- efficient alternatives for cities and counties, such as cold -in - place recycling, full -depth reclamation, warm mix asphalt, and terminal blend asphalt rubber binders. Many of the technologies NCE can implement will meet the goals of the City's Sustainable City Plan, even though specific pavement strategies are not mentioned in the plan. Some examples of cost-effective sustainable treatments are described in the following paragraphs. FHWA Sustainable Pavement, Pro -gram `MWnia."',"x","w�w`"0y imm&S.d.hmmble Pavement SyAms: Webinar Series :�T4MXi4mJatlHaAvr.MLleMrercNrMgrmNJ}q es Wave Ole mm..+eeeo-nao�aaAearvmmv.axw�aw�.mewuaiot�.ue � t d+�xds+.nbrowrrxaK+.nrcrcaa+aro anmar xLvWmYwrhetta I ,.z�` tum.«awm..aao-ar+u�xn.wm�=n,rc.wm>wa.an '. nm+naw�xwswmwawauwumxa.wwrvw�ysa3y `" 'i� MMnMa MNerrdl M4+anNi+19MN16raMIeM WmeMdNrc*uniwuaWRM. = - --.e r+u.a><e»...vam�.a.ars�mon w�uu .o. �eN6=PaMW+ uxaMgv Nilw: waEgNaerc -We9br wrfhatluan wv,re W2nMvsw Pmmenn eyq�tsnw4Re Ems# Sustainable Pavements - NCE is involved with projects at both the national and local levels on issues such as sustainable pavements and premature failures. For example, Dr. Tom Van Dam is NCE's Principal Investigator for the FHWA on Sustainable Pavement Systems. He has developed technical guidelines and delivered a webinar series in 2015 on this subject. Cool Pavements - NCE provided cool pavement testing in the City to mitigate the urban heat island impact. NCE used an albedometer that includes two separate pyranometers. The first, located in a glass dome on the top of the unit, measures incoming solar radiation. The second, located in a glass dome directly beneath the first, measures radiation reflected off the pavement surface. The ratio between the two measurements is the albedo of the surface. The result is used to determine the use of pavement alternatives, such as porous or permeable pavements, pavers, concrete pavements, and use of light-colored aggregates. Cool pavement is a road surface that uses additives to reflect solar radiation, unlike conventional dark pavement. Conventional dark pavements contribute to urban heat islands as they absorb 80 to 95 percent of sunlight and warm the local air. Conventional dark 140IN ,' Page 15 25D-18 City of Santa Ana Pavement Management Program Update RFP No, 19-070 August 6, 2019 pavements contribute to global warming because they radiate heat into the atmosphere. Cool pavements are made with different surfaces to increase albedo, thereby reflecting ultraviolet radiation out of the atmosphere. Increasing albedo reduces heat transfer to the surface and creates local cooling. Composite Pavements — NICE worked for the Strategic Highway Research Program (SHRP2 R21) to develop best practice standards for asphalt concrete (AC)/portland cement concrete (PCC) composite pavements nationwide. This project resulted in the development of best practices in construction, specifications, and quality management procedures for these pavements. NICE is currently teaching a series of workshops for State Highway Agencies nationwide to assist them in implementing key best practices for composite pavements. While this work was funded and ai the fundamental concepts of composite pavements and the best ways to implement them can be translated to cities, too. Cold -in -place recycling (CIR) — A cost-effective alternative to traditional mill and fill pavement treatments, cold -in -place recycling can yield cost savings of as much as 30% by the use of existing AC materials, which produces less truck hauling and better time efficiency during construction. The technology involves milling of existing AC, pulverizing, and processing it to a specified material size, adding emulsion, mixing, and then placing and compacting it onto the roadway. A thin AC overlay is typically placed as a smooth wearing course. Longer pavement sections (generally at least 500,000 square feet of pavement area) that require deeper mill and fills (typically at least three inches) are good candidates for cold -in -place recycling with potentially large cost savings. Full -depth reclamation (FDR) — Full -depth reclamation is a process that reconstructs failed AC pavements by recycling the existing roadway materials. The old AC and aggregate base materials are pulverized and mined using specialized equipment. The full -depth reclamation method recycles the materials in -situ and can offer significant cost savings over conventional roadway reconstruction techniques. It is generally cost-effective for areas as little as 25,000 square feet. City Owned Asset Collection As an optional service (costs can be provided upon request), NICE can collect additional transportation related asset information in the field concurrent with the pavement condition survey. Mobil data collection units gather high -resolution 360-degree geo-referenced right-of-way street level digital imagery along with 3D point cloud data. Assets collected can include curb/gutter, ADA compliance, streetlights, traffic signals pavement markings, pavement, sidewalks, drainage facilities, signage (including reflectivity), parking lots bike trails, and pathways/walkways. a We have and can work with the City to develop G` I( customized condition rating standards where none exist. a The data are entered into a database, either proprietary software, such as StreetSaverO, or custom Page 16 25D-19 City of Santa Ana Pavement Management Program Update RFP No. 19-070 August 6, 2019 databases developed by NCE. These are then analyzed to develop funding estimates for the future and work plans. The results are typically presented in reports, AutoCAD maps, or GIS shape files. Specialty Pavement Testing and Pavement Design Options As an optional, added -value service (costs can be provided upon request), NICE can perform non-destructive pavement deflection testing to evaluate the subsurface or structural capacity of the existing pavement on rehabilitation slated streets. NCE owns and operates a Falling Weight Deflectometer (FWD), which is a powerful device for measuring the response of pavements under simulated wheel loads and estimating their subsurface and structural capacities. The test procedures are performed in accordance with California Test Method (CTM) 356. Deflection testing can quickly and cost-effectively measure in -situ pavement section strength and can identify structural deficiencies for a given traffic loading and future expected traffic growth, which can help reduce the chance of under designing or over designing pavement rehabilitation. Streets identified for reconstruction can sometimes indicate that reconstruction is not necessary and more cost-effective rehabilitation alternatives are feasible. It should be noted that FWD testing is time -sensitive and the data is only valid for pavement design within two years of the testing. Deflection testing must be correlated with knowledge of the pavement structural section (i.e., thickness of AC and base) before meaningful analysis can be performed. Representative coring is budgeted on arterials and collectors to provide this information following the clearing of utilities. The core holes are filled with cold patch for AC roads and with rapid set grout for portland cement concrete roads. NICE recently performed FWD testing, coring, analysis, and pavement design for the City of Lemon Grove, and is currently providing similar services for the Montebello Grade Separation project's Haul Route in Montebello. Pavement and Civil Engineering Street rehabilitation extends well beyond the pavement and often requires important considerations, such as striping, curb and gutter repairs, pedestrian and bicycle improvements, signage, utility relocation, drainage improvements, and ADA compliant curb ramps and sidewalks. NCE has developed outstanding working relationships with our clients, implementing projects similar to the City's. NCE provides civil engineering services on -time and designs that are technically innovative and highly cost-effective. NICE has experience designing thousands of roads throughout California, including developing PS&E. We thoroughly understand the impact recommended pavement designs can have on the roadway system. Geotechnical Engineering NCE's geotechnicai engineers understand the significance of proper support on competent subgrade soils to limit damaging settlement and future cracking. For example, based on field exploration and soil/rock laboratory testing, we are able to accurately assess the engineering properties and the presence of 4 °ONCE Page 17 25D-20 City of Santa Ana Pavement Management Program Update RFP No. 19-070 August 6, 2019 subgrade soils that might be soft and exhibit pumping under vehicle loads. We develop appropriate subgrade stabilization techniques for problematic subgrade soils that may include moisture conditioning, lime treatment, geotextiles, and/or over -excavation and replacement with aggregate materials. NICE provides comprehensive geotechnical engineering services ranging from site investigation to thorough review of plans and specifications, as well as critical follow up on services during construction. GIS Analysis, Modeling, and Mapping NCE staff have an in-depth knowledge and understanding of the geographic information system (GIS) needs of public entities and the importance of geospatial data in making critical resource, impact analysis, and management decisions. These decisions require well thought out tools that allow for efficient management, deployment, and dissemination of spatial data (both internal and external for the public). Our experience with GIS development and analysis, cartography, and asset management is extensive and includes projects for municipalities across California and Nevada. Our services include mobile data collection, integration with asset and PMS software, and detailed mapping capabilities using ESRI and ArcGIS. Specialized Training, Experience and Professional Competence Our engineers and technicians have also undergone training on both software programs. We have developed and conducted training for numerous cities and counties (both field distress and computer training) for various transportation agencies, such as OCTA and MTC. NCE's pavement inspectors for this project have been tested and prequalified through both the OCTA and the MTC "Inspector Certification/Testing" programs. This cover both ASTM D6433 for PAVERTm and StreetSaver® distress types. In addition, Ms. Lisa Senn attends a week-long PAVERT" training class every two years in order become fully familiar with the latest software updates. This enables NICE to remain current in our understanding of the latest updates -to-th-e-software-as-well-as ASTM updates. StreetSaverV PAVERTM Implemented over 125 StreetSaver® PMS's Implemented over 75 PAVERTM PMS's NCE's technicians and engineers are verified in NCE's staff have used the PAVERTM software MTC's rater certification program since 1987 NCE has trained users on the StreetSaver® Ms. Lisa Senn attends a week-long PAVERT"' software since 1997 Protocol Update training class every two years All field employees received refresher training on All field employees received refresher training on StreetSaver® distresses once a year PAVERTm distresses once a year NCE staff have beta tested versions of the Developed and conducted training on PAVERTM software since 1994 and are members of the for numerous cities and counties (both field and software development team computer training) as OCTA's consultant Pavement Inspector Certification/Testing — NCE's pavement inspectors for this project have been tested and prequalified through both the OCTA and the MTC 'Inspector Certification/Testing" programs. This cover both ASTM D6433 for PAVERTM and StreetSaver® distress types. In addition, Ms. Lisa K. Senn attends a week-long PAVERTM training class every two years. This enables NCE to remain current in our understanding of the latest updates to the software as well as ASTM updates. This translates to up-to-date improvements for the City's update. 40IN C E Page 18 25D-21 City of Santa Ana Pavement Management Program Update RFP No. 19-070 August 6, 2019 Failing Weight Deflectometer (FWD) Testing and Analysis — NCE evaluates pavement structural conditions with deflection testing using our truck mounted Dynatest FWD, a specialized tool that will assist in cost-effective pavement designs for the City. In -situ conditions can be quickly evaluated to determine issues, such as the extent of subgrade problems or the presence of voids/unstable soils. Pavement designs for phased or staged constructions are possible, as well as the ability to model and use new materials and technologies. This equipment is operated by our technicians who have over 15 years of experience collecting this data. NCE has assembled a team of highly experienced individuals who have implemented PMP's throughout California and the West Coast. We are committed to providing our clients continuity in staff and quality in service. Our staff benefits from continuous training in the latest versions of software, design, and construction techniques. In addition to frequently participating in such training, we instruct others throughout the engineering community. The City can count on our team to provide superior, responsive service on this project. Also, NCE will not substitute key personnel without prior approval from the City. The core NCE team has completed hundreds of projects together throughout California fulfilling the following roles and responsibilities on similar PMP projects. 2 Project manager —responsible for directing the data collection activities, pavement condition index (PCI) calculations, budget analyses, and preparing reports. 44 QC manager — responsible for calibration of the data collection activities, review of field activities, including spot checks on the field crews, reviewing field procedures and making changes as needed, comparing the field data collected with on -site conditions, review of data entry functions, including random spot checks, review of reports generated, and analyses performed to ensure a quality product. @ Project engineers — perform the funding analysis and update maintenance and rehabilitation decision trees. 4: Field technicians — perform the functions relating to data collection Project Representatives Our proposed Project Manager, Lisa K. Senn will be our primary point of contact for the lift of the contract and can be reached at: Lisa K. Senn, Senior Project Manager 17050 Bushard Street, Suite #200 Fountain Valley, CA 92708 (714)848-8897 LSenn@ncenet.com Additionally, our proposed principal -in -charge, Charlene Palmer will serve as our secondary point of contact and can be reached at: Charlene Palmer, Principal -in -Charge 17050 Bushard Street, Suite #200 Fountain Valley, CA 92708 (714) 848-8897 CPalmer@ncenet.com "NCE Page 19 25D-22 City of Santa Ana Pavement Management Program Update RFP No. 19-070 August 6,2019 Project Team Organization NCE has assembled a team highly experienced in StreetSaver® and OCTA M2 requirements. Our proposed team has worked to together for many years delivering pavement management program updates which include pavement condition surveys, data analysis, budget projections, and OCTA report submittals. The organizational chart illustrated below details the structure of our team, roles, and percentages of availability to the project. Following the chart are brief summaries of these each key team member, ipsj J re PaEmer 0% Project Engineer Narut Leehacharoenkui, PE 26% Key Personnel rJarneLsSig.1 20°fo Lisa K. Senn 20% Sr. Field Technician Sr. Field Technician Franc Escobedo David Bivens 100% 100% Lisa Senn, Project Manager — Ms. Senn has more than 19 years' experience completing pavement engineering and transportation projects. She has managed many PMS projects and has been involved in every aspect of PIMP implementation and updates including collecting field data, performing condition surveys, and calculating analyses to report preparation, and result presentations to decision makers, project management, and quality control. Currently, Ms. Senn is working with Orange County and the Cities of Thousand Oaks, Orange, Lake Forest and Dana Point using StreetSaver®. She is also teaching the ASTM D6433-11 distress1 program to 35 local agencies in Orange County for the Orange County Transportation Authority (OCTA). Ms. Senn has provided PIMP training to over 200 city and county engineers and technicians in California. Overseeing field inspections and QC procedures for projects with various agencies, Ms. Senn's clients include the cities of Buena Park, Mission Viejo, Orange, Garden Grove, Cypress, Laguna Niguel, Seal Beach, San Gabriel, Torrance, and Whittier in addition to the Counties of Orange, Santa Barbara, and Ventura. Ms. Senn is also responsible for the field training and annual refresher training of all NCE PMS personnel. Page 110 25D-23 City of Santa Ana Pavement Management Program Update RFP No. 19-070 August 6, 2019 Ms. Senn has managed many similar PMP updates and is currently working with both Orange and San Diego Counties as well as the Cities of Orange, Buena Park, Lake Forest and Dana Point on a similar update. She has also provided PMP training to 35 local agencies for the OCTA. Charlene Palmer, Principal -in -Charge — Ms. Palmer brings 35 years of extensive experience in the engineering consulting industry for services covering a broad base of engineering disciplines to a project. She is a registered professional engineer in Kentucky and her consulting experience includes the transportation, civil, rail / transit, infrastructure, water resources, environmental, materials testing and inspection, and geotechnical engineering arenas. She has won and directed projects with services varying from feasibility studies through design support during construction and construction management and inspection services. INJames Signore, PhD, PE — QA/QC & Technical Advisor— Dr. Signore, PhD, PE, has been in the pavement field for over 20 years. He specializes in pavement design and evaluation, rehabilitation and maintenance, materials assessment, and training. He has experience in designing pavements for many local agencies, Caltrans, and for heavy vehicle loading applications for highways, airfields and ports. He has spent years researching pavement materials, having directed a state-of-the-art AMRL certified and Superpave mix design equipped research laboratory, and is well versed in state and local pavement practices and specifications Narut Leehacharoenkul, PE, Staff Engineer — Mr. Leehacharoenkul has engineering project experience including pavement management budget analyses using both PAVERTM and StreetSaver® software, pavement condition survey QA/QC inspection, asset management using EarthMine, AutoCAD Civil 3D, ArcMap, and ArcGIS Online. He has also been certified by both the MTC and the OCTA inspector certification testing programs. Mr. Leehacharoenkul is heavily involved with pavement management projects as well as with the asset data collection for the cities of Carson, Commerce, Corona, Diamond Bar, San Gabriel, Torrance, and West Covina as well as Orange County. \, Franc Escobedo Senior Field Technician — Mr. Escobedo has over 15 years of experience as a pavement management technician for NCE. He has performed numerous pavement condition surveys throughout California, Idaho and Washington and has collected distress data for various Pavement Management Systems, including StreetSaver®, PAVERTm and Cartegraph systems. He has collected data for the Cities of Agoura Hills, Commerce, Cudahy, San Dimas, Torrance, and West Covina, and the Counties of Orange, Ventura and San Diego. Mr. Escobedo is certified by both the MTC and the OCTA inspector certification testing programs. Both of these agencies require companies and inspectors to pass a rigorous field test in order to work in their respective jurisdictions. He also assists with the training of agency staff. David Bivins, Senior Field Technician — Mr. Bivins has over 17 years of experience as a pavement management technician. He is one of NCE's most experienced distress collectors and our primary choice for working with/training our clients in field data collection activities. x' His field experience and expertise are an added benefit to agencies during field training. Mr. Bivins is certified by the MTC inspector certification testing program, which requires inspectors to pass a rigorous field test in order to work in their respective jurisdictions. He has performed condition surveys of over 15,000 centerline miles in California, Washington, Idaho and Nevada. He has not only attended yearly in-house training but has assisted in training local agencies on distress identification and collection procedures. �04A NCE Page 111 25D-24 City of Santa Ana Pavement Management Program Update RFP No. 19-070 August 6, 2019 Resumes Per the options outlined in the RFP, we have included our key staff resumes in Appendix A. Understanding of Need The City of Santa Ana is required by the Orange County Transportation Authority (OCTA) to update its pavement management plan every two years in order to be eligible receive funds from Measure M2 turn - back funds. The Pavement Management Program Update RFP No. 19-070 is the City's action to comply. This project seeks to perform pavement condition updates the MPAH and Local streets for the City. The steps the City has set forth to accomplish this, is as follows: " Add new street sections to the StreetSaver database 0 Perform condition surveys on MPAH and Local street networks 4 Compare the PCI's of all street sections to the previous survey of 2018 (determine probable reason for PCI discrepancies of +/- 10 points. 41 Update unit prices for treatments the City performs 40 Perform budgetary analysis per OCTA PMP Guidelines 41 Complete the M2 PMP Template for submission. V Prepare a final report for City to deliver to Council «" Work with StreetSaver developers to design and create custom reports that are needed by City staff 4" As an optional task, update StreetSaver GIS Toolbox to reflect street sections and linking in conjunction with the City's ESRI GIS program. III Provide regular project updates to City staff. Relevant Project Experience NCE has performed similar PMP updates for over 50 cities and counties located in Southern California alone. We are currently providing PMP related services for the following agencies: :" City of Anaheim* %" City of Manhattan Beach 0 City of Temple City 11 City of Buena Park* City of Mission Viejo* City of Torrance 4" City of Burbank 40" City of Moreno Valley FO City of Ventura 0 City of Corona w" City of Orange* a" County of Orange* 5" City of Dana Point* 0 City of Redondo Beach g" County of Santa Barbara 0 City of Garden Grove* 0 City of Santa Ana* 00 County of San Diego 10 City of Lemon Grove 10 City of Santa Monica 0 OCTA 1" City of Lake Forest* 0 City of Seal Beach* 4" City of Laguna Niguel* 1:" City of Stanton* NCE provided OCTA Measure M2 compliance submittals for many of the clients denoted with an asterisk. The City of Santa Ana can be assured that similar submittals will be prepared efficiently and cost- effectively. CIWNC Page i12 25D-25 City of Santa Ana Pavement Management Program Update RFP No. 19-070 August 6, 2019 project. Various Pavement Managemenf: Program Studies,Orange County Transportation Authority (OCTA) (1997 - Current) Services provided: NCE has worked with OCTA since 1997 on various projects related to pavement management programs (PMP). There are over 6,500 centerline miles of paved streets and roads in Orange County, which serves a population of almost three million. In 1990, voters approved a V2 cent sales tax measure for transportation improvements. This measure was subsequently renewed in 2007 and is expected to sunset in 2041. In order for the 35 Cities/County to be eligible for Measure M funds, OCTA required them to implement and maintain a pavement management system to select projects for rehabilitation. Over the past 12 years, NCE has worked with OCTA to provide guidelines and recommendations on how this may be accomplished. Client Contact OCTA Harry Thomas Project Manager (714)560-5617 Hthomas@OCTA.net Project Team Lisa K. Senn Senior Project Manager Margot Yapp, PE Principal -in -Charge Narut Leehachroenkul, PE Project Engineer Franc Escobedo Senior Field Technician Countywide Assessment of Existing & Future Pavement Needs — In 2006, NCE completed a study to assess the existing and future pavement conditions of the roadways operated and maintained by the 34 cities in Orange County and the County of Orange over the next twenty years. The overall goal of the study was to determine the pavement condition deficiencies as well as to quantify the investment needed to bring the deficiencies to various levels of improvement. The project required collecting PMP data from local agencies, normalizing the pavement condition ratings, normalizing the maintenance and rehabilitation (M&R) strategies with associated unit costs, and normalizing the "trigger points" requiring a specific M&R strategy. Countywide PMP Guidelines — In 2010, NCE assisted OCTA in developing countywide guidelines for the PMP. This is to ensure consistent data collection procedures for all 34 jurisdictions so that funding allocations may be made on an "apples to apples" comparison. PAVERTM & StreetSaver' Training Workshops (2011-2018) — NCE has developed and conducted the training workshops for PAVERTM on both pavement distress and software training for OCTA since 2011. Generally, the two-day training workshops in the fall are focused on pavement distress data collection as per ASTM D6433-11; the spring workshops are focused on the StreetSaver® and PAVERTM software and report submittals for OCTA, respectively. In 2016, OCTA added StreetSaver® to the workshop. Over 100 city and county personnel have been trained to ensure that they were familiar with the PAVERTM software as well as OCTA's requirements for the countywide pavement management program. The feedback from ALL respondents indicated that the workshop was "good/excellent". Al 4XNC Page 113 25D-26 City of Santa Ana Pavement Management Program Update RFP No. 19-070 August 6, 2019 Services provided: NCE updated the City of Anaheim's PAVERTM PMP in compliance with OCTA's Measure M requirements in 2014, 2017 and recently submitted the 2019 OCTA PMP Update. The current contract with the City extends to 2021 and includes the conversion from PAVERT19 to StreetSaver® PMP software. The street network consists of approximately 584 centerline miles of pavement including 155 miles of Arterial Highway System (AHS) and 429 centerline miles of Local Street System (LSS). NCE's scope of work included the following tasks: E Update PAVER to the most current version #0 2018 convert PAVER PMP database to StreetSaver 00 Verify all street dimensions 00 Performing distress/condition surveys as per the most current version of ASTM D6433 4: Performing distress/condition surveys as per the most current version ofASTM D6433 4! 4". PO 44 fit 4! 0 Collecting both ride quality (International Roughness Index) and digital images of the pavements Identify missing sidewalk gaps Implementing a rigorous QC plan for data control and delivery Client Contact City of Anaheim Cesar Carrillo Principal Civil Engineer (714) 765-5175 ccarrillo@anaheim.net Project Team Lisa K. Senn Senior Project Manager Charlene Palmer Principal -in -Charge James Signore, PE QC Manager Narut Leehachroenkul, PE Project Engineer Updating the M&R history since 2015 Creating shapefiles and KML files with the pavement condition information. Performing funding scenarios Perform Budget Scenarios per OCTA guidelines (these are different from preceding scenarios and are required) Prepare all reports and submittals to Page 114 25D-27 City of Santa Ana Pavement Management Program Update RFP No. 19-070 August 6, 2019 As part of the project, the maintenance and rehabilitation (M&R) decision tree was updated with new treatments and unit costs re- evaluated prior to performing any budgetary analyses. In addition, the City's projected 20-year pavement budget was analyzed, and a seven- year work plan prepared. Numerous custom reports were prepared for the City, and finally, an executive summary was submitted to OCTA for the Measure M2 program. NCE's scope of work included the following tasks: 4' Condition surveys as per ASTM D6433 OW 1 Calculated a Pavement Condition Index (PCI) ' Updated maintenance & rehabilitation (M&R) strategies and life cycle costs if Determined the budget needs of the road network V Provided input for Grant Applications ' Prepared seven-year Capital Improvement Program 40 Prepared submittal to OCTA for Measure M program ' Presentation to City staff V. Technical assistance In addition, the City has used both the StreetSaver® and PAVERTM software programs, and NCE most recently assisted in converting the City back to StreetSaver®. Client Contact City of Mission Viejo Joe Ames, PE Assistant City Engineer (949)470-8419 james@cityofmissionviejo.org Project Team Lisa K. Senn Senior Project Manager Charlene Palmer Principal -in -Charge James Signore, PE QC Manager Narut Leehachroenkul, PE Project Engineer Franc Escobedo Senior Field Technician Page 115 25D-28 City of Santa Ana Pavement Management Program Update RFP No.19-070 August 6, 2019 Pavement Management Program Update,, City of Santa Ana°(20171$018) 40 Pavement condition updates 41 StreetSaver®PMP software population 1 MPAH —Arterial Network combining of street sections 1 Analvsis — usina StreetSaver® o' Final report Franc Escobedo Senior Field Technician NCE has performed hundreds of similar projects throughout California delivering the services the City has requested for this project. following individuals and agencies are listed as NCE's references for projects which we have completed in the last five years. The references below will allow the City to verify NCE's experience and the level of satisfaction of our clients. City of Mission Viejo Joe Ames, RE, Assistant City Engineer 200 Civic Center Tel: (949) 470-8419 Mission Viejo, CA 92691 Email: james@cityofmissionviejo.org OCTA Harry Thomas, Project Manager 550 South Main Street Tel: (714) 560-5617 Orange, CA 92863 Email: Hthomas@OCTA.net City of Anaheim Cesar Carrillo, PE, Principal Civil Engineer 200 South Anaheim Boulevard, Suite 276 Tel: (714) 765-5175 Anaheim, CA 92805 Email: ccarrillo@anaheim.net 4111NCE P a g a 116 25D-29 SCOPE OF SERVICES AND SCHEDULE Scope of Services Details of NCE's proposed scope of services and schedule follow on the subsequent pages. rt, rr. ♦. 1.1 — Database LI NCE understands that the City will provide the new street sections that are to be added to its current StreetSaver® database. In order to add these sections, the following information will be needed from the City. 4: Street Name ,11 Street Limits (beginning point and ending point) is Functional Classification 44 Year of Construction NCE will confirm the lengths, widths, surface type during the pavement condition assessment. Pavement sections will be created in the StreetSaver® software. Deliverables: 0 Section Summary for each new section (electronic) 2.1 — and Administration NCE will first meet with City staff to kick-off the project and review and discuss the technical approach (covering both field and office work) and any administrative matters as may be necessary. At a minimum, items to be discussed will include the following: ro' m EE 4' �1 i Scope of work, project schedule, budget and invoicing requirements Points of contacts Monthly Progress Reports Field work O Scheduling and access requirements for field work o Public safety concerns, requirements and procedures O Quality Control Plan (QCP) Maintenance and rehabilitation practices, records and costs Paving or maintenance budgets GIS shapefiles OCTA updates to PMP submittal requirements StreetSaver°changes and needs Other issues as appropriate Curve for Pavement Section(CALIPORNAV-09( m�ag _ A jm Page 117 25D-30 City of Santa Ana Pavement Management Program Update RFP No. 19-070 August 6, 2019 Prior to the kick-off meeting, NCE will prepare a detailed agenda, which will be sent to City staff for review. In addition, NCE will schedule additional meetings with City staff at appropriate milestones to review the work performed, survey progress, and to address any questions or issues that arise. NCE is also available upon request of the City's staff to assist with preparing materials and presentations for City Council meetings or any public meetings. 2.2 — Pavement Condition S NCE will perform walking pavement condition surveys on the City's MPAH pavement network, approximately 105 sections centerline miles. In addition, NCE will perform walking surveys for complete Local network will be performed on 317 centerline miles (approximately 3,992 segments) of streets Like many Southern California communities, the distresses present are reflective of the traffic levels, as well as the local environment and climate. Common distresses include alligator cracking, rutting, distortions, patches and utility cuts, as well as weathering and raveling (examples shown left). There are three types of distress surveys that agencies and consultants have performed for pavement management programs, and each has its advantages and disadvantages. Briefly, these are: Walking Surveys — These are performed with one -person crews (for high volume streets like expressways or major arterials, two -person crews may be needed for safety). The major advantage of this survey method is that it is highly accurate, since cracks and all other pavement distresses are measured and recorded. However, walking surveys are more labor-intensive and are thus more expensive than windshield surveys. OCTA recommends this method for the MPAH. Windshield Surveys — These are performed with two -person crews in a vehicle traveling at low speeds (under 15 mph). The major advantage is that 100% of the roadway is surveyed, and it can be accomplished very quickly, safely and inexpensively. However, the disadvantage is that the data collected tends to be of variable quality. In particular, low -severity distresses are typically not visible from a moving vehicle. This results in a higher than expected condition rating of the streets, and consequently, a lower estimate of the backlog and pavement M&R needs. OCTA accepts windshield surveys for local roads. Automated Surveys — These are typically performed with a customized vehicle that is equipped with a video or digital camera and/or laser bars. The major advantage is thatthey are equipped to perform surveys very quickly and safely. However, post -processing time can offset cost -savings in the field, and the quality of the data can be variable depending on light conditions (e.g., tree -lined streets with contrasts in light and dark) because shadows can mask some distresses. Typically, only the outer travel lanes are surveyed, and for most residential streets, only one lane is surveyed. No parking lanes are included, which eliminates Page 118 25D-31 City of Santa Ana Pavement Management Program Update RFP No. 19-070 August 6, 2019 distresses such as tree root distortions, edge cracking, oil spots from parked cars etc. The PCI can be either lower or higher than walking surveys, depending on the types of distresses. Finally, these vehicles are expensive to purchase (typically over $100,000 per) and unless the City wishes to be tied to one vendor for future PMS updates, this option is not usually recommended. NICE recommends walking surveys for MPAH and Locals to maintain continuity of survey methods. This was the methodology in 2017. 41 OCTA recommends walking surveys for MPAH roadways. 10 Walking surveys are more accurate and better capture the distresses caused by the higher increased traffic and loading. 43 Windshield surveys for the Alley network is sufficient. NCE will provide costing for this method. Therefore, NICE will perform walking pavement condition surveys in accordance with the established standards as per ASTM D6433-11. A minimum of one sample unit per section will be inspected. Approximately one sample unit will be inspected for each 1,000 lineal feet of roadway. Any variation from the established procedures will be to accommodate unique local conditions, e.g., gap -graded texture of rubberized asphalt concrete overlays, chip seals over Portland cement concrete pavements, etc. These conditions typically exhibit unique distresses that may not be reflected in any distress manual, so special exceptions will need to be made. Any areas which are not typical of the entire section will be inspected and recorded as a special sample unit. High severity bleeding Our scope of work and condition surveys do not address issues including, but not limited to traffic, safety and road hazards, geometric issues, road shoulders, sidewalks, curb and gutters, drainage issues or short- term maintenance that should be performed. NCE will be responsible for providing all equipment necessary for performance of this task. Should City personnel wish to observe NCE's crews during the surveys, we will be more than happy to accommodate the City. Individual city staff may also accompany NCE's field crews for up to a half day each — to gain hands-on training at no additional cost to the City. We have found that this is the most effective training method for agency staff, as they become part of the data collection crew, rather than just an observer. Data Entry and PCI Calculations The distress data will be recorded on tablets once the surveys are complete. We will be responsible for providing all equipment necessary for performance of this task. The data will receive random quality control checks to ensure that it is complete and accurate. Quality Control Quality management practices for pavement management suggest that a one-time survey of the final data are typically inadequate and involve a high risk of failure. Quality Control (QC) checks are critical on a project such as this. As part of NCE's goal to provide a superior quality product for our clients, we incorporate a QC component into all of our projects. For this project, we have proposed the inclusion of a QC Manager, Mr. James Signore, as noted in our Project Organization chart. Mr. Signore will have the following project responsibilities: 4XONCE Page 119 25D-32 City of Santa Ana Pavement Management Program Update RFP No. 19.070 August 6, 2019 0 Calibration of all data collection activities Review of field activities, including spot checks on the field crews 41 Review field procedures and making changes as needed 41 Compare the field data collected with on -site conditions 41 Review of all data entry functions, including random spot checks 41 Review of reports generated and analyses performed to ensure a quality product In addition, NCE's technicians are qualified for OCTA distress collection and have been certified by fNTC. The qualification and certification process assure the City of Santa Ana that NCE's technicians have the skills needed to assess the distresses correctly. Deliverables: V PCI report (electronic) 41 Spreadsheet containing any changes to StreetSaver® database Task 2.3 — Customized Database 1 Street Name 41 Section ID 41 Begin Location 41 End Location 41 Lanes 41 Functional Classification 0 Length 41 Width 42 Area 1 Surface Type a1 Year of last construction 10 Type of treatment 41 Last Inspected PCI 41 Last Inspected PCI date 41 Neighborhood 41 Area ID NCE understands that this report needs to be created in a column -based spreadsheet. The graphic below is a representative of what StreetSaver will develop. Section '.: Surface Year Last Nelghhorhoods Area ID Street Name- Length Width TREATMENTTYPE pQ Date PEI ID Type ' Constructed - - CaDngmal nstructmn {: Ind 18-InGusNal 92-NON-NEIGHSGRHOW{ 1100 LOTH ST 101000 260, 32 A AC 1 11102012 - 11111970 11 M18 95 Loc l04 21 ARTESIA PIIAR 1200 LOTH ST-101000 Bfi0'. 36 A AC II10I2012 _ 21111960 1125I2018 85 Loca104 - 2LARTESIA PILAR _-_ -._-. ! 1300 LOTH ST101000 713' 36 __ —A— II10I2012 21111960 _ 112512018 1 74 -- Local04 21 ARTESAPILAR r 1490 0THST_101000 __ 263� 96 A AC 111111956 111111956 1I26I2018 74 Loca104 �21 ARTESIA PILAR a 1500 10THST-101000 2fi1L _I 5d 0 ACIAC 114I2009 21111953 1I25I2018 1 94 Local O4 21-ARTESA PILAR y 1600 IIOTHST-1010W 2fi4' 641 0-AOIAC -WaO09 I 11111952 1125@0181 94 NCE will work closely with staff to assure all needs are met as custom reports created. NCE will also work closely to customize the StreetSaver® database to the City's needs. Deliverables: 41 PCI report (electronic) 041 N Page 120 25D-33 City of Santa Ana Pavement Management Program Update RFP No. 19-070 August 6, 2019 NCE will next perform a Budget Needs analysis using an analysis period to be determined by the City (assumed to be seven years per the RFP, although this can be as long as 30 years). This will identify M&R requirements for each road section and determines the total maintenance and rehabilitation requirements over the entire analysis period. The Needs Analysis identifies road sections that need treatment and applies the M&R decision tree to each section. The costs are then summed for the entire period. This forms the basis for performing Budget Scenario evaluations, which optimize the street sections for repair under constrained budgets. In simple terms, the Budget Needs analysis answers the questions: "If unlimited funding is available for street maintenance and repair, which streets should the City fix?" "When should the City fix them?" "What treatments should the City apply?" "How much will it cost?" The Budget Scenarios evaluation prioritizes sections for repair under constrained, realistic, budgetary assumptions. This module answers the question: "If the City has only limited funds for street maintenance and repair, which streets have the highest priority for repairs, when should the City perform the repairs, and how much will it cost?" Multiple budget or target -driven scenarios will be performed after discussion with City staff. Examples of typical scenarios include: l Impacts of existing funding levels ¢0 Impacts to model drops in funding, e.g. drop in Measure M revenues if a recession occurs s° Forecast PCI's for all sections for seven years 4' Funding required to maintain certain PCI levels (as per OCTA requirements) e1 Funding analyses by community or maintenance zone NCE will then prepare a final report that summarizes the overall condition of the City's pavement network, the M&R strategies used by the City, the results of budgetary analyses, and different budget scenarios and recommendations on the recommended scenario with selected road sections for maintenance and rehabilitation. In addition to the City's requirements, this report will meet OCTA's Measure M2 reauirements, as outlined by the OCTA PMP Template. Page 121 25D-34 Deliverables: sI Results of budget needs and scenarios 41 Seven-year rehabilitation program Pt Projected PCI's for all sections City of Santa Ana Pavement Management Program Update RFP No. 19-070 August 6, 2019 Tas The funding analysis depends on accurate data, notjust field condition data but also relevant and accurate maintenance strategies and costs. Therefore, as an optional task, NCE will first review maintenance and rehabilitation (M&R) strategies with City staff. This will include the recommendation and selection of appropriate treatments such as cape seals or overlays, and the determination of treatment unit costs. This will also be an appropriate time to review the use of new/sustainable treatments or materials, such as rubberized asphalt, rubberized chip or cape seals, microsurfacing, rejuvenators, cold -in -place recycling, full depth reclamation, warm mix asphalt, etc. NCE's experience in pavement engineering and design, as well as local conditions, allows our staff to be able to provide the City with solutions that are innovative, sustainable, practical, and workable. The development of a M&R decision tree is a critical step in any pavement management update as it has a direct and significant impact on the final work plan that is developed, as well as the budgeting sequence and ultimate consequences. The M&R alternatives are used to determine effective treatments for each street section based upon criteria such as condition, pavement type, and functional class. Once these M&R alternatives are defined, a treatment unit cost will be determined for each alternative. These alternatives and costs will then be entered into the PMP database for budgetary analyses. NCE's experience in pavement engineering and design, as well as local conditions, allows our staff to provide the City with solutions that are practical and workable. The M&R alternatives are used to determine effective treatments for each street section based upon criteria such as condition, pavement type, and functional class. Once these M&R alternatives are defined, a treatment unit cost is determined for each alternative and the alternatives and costs are then be entered into the PMP database for budgetary analyses. The unit costs will have a huge impact on the City's projections or needs assessments. Therefore, NCE will review any recent bid tabs, together with those from neighboring cities as appropriate. Also, unit prices will be fully loaded rates, and will include not just contractors' prices, but also design, survey and testing costs. Deliverables: 1 Updated M&R decision tree Task 2.48 — Update Maintenance and Rehabilitation History (Optional Tas Updating the M&R history in the StreetSaver database can be extremely useful, particularly for pavement preservation strategies such as slurry seals. Unlike PAVER, the StreetSaver program will adjust the PCI accordingly, and the prediction models will reflect these activities so as to more accurately reflect the future condition. III N Page 122 25D-35 City of Santa Ana Pavement Management Program Update RFP No, 19-070 August 6,2019 Therefore, if City staff has not performed this task, NCE will update all M&R history since 2018 in the StreetSaver database. Deliverables: *ate Updated M&R history in StreetSaver® NCE will then prepare a final report that summarizes the overall condition of the City's pavement network, the maintenance & rehabilitation strategies used by the City, the results of budgetary analyses, different budget scenarios and recommendations on the recommended scenario with selected road sections for maintenance and rehabilitation. In addition to the City's requirements, this reoort will meet OCTA's Measure M2 reauirements, as outlined by the OCTA PMP Template: 1. Pavement management program certification 2. Quality Assurance/Quality Control plan 3. Pavement Management data files in a form useable by OCTA 4. Average (weighted by area) PCI for: i. Entire pavement network ii. Master Plan of Arterial Highways (MPAH) roadways iii. Local Streets 5. Projected PCI under existing funding levels over the next seven years for: i. Entire Pavement network ii. MPAH roadways iii. MPAH roadways 6. Seven-year plan for road maintenance and rehabilitation based on current and projected budget identifying street sections selected for treatment. Specific data to be submitted are: i. Street name ii. Limit of work iii. Lengths, widths iv. Pavement Areas a. Each street b. Total area for local streets c. Total area for MPAH roadways d. Total area for entire public streets network iv. Functional Classification (i.e., MPAH or local street) v. PCI and most recent date of survey vi. Type of treatment vii. Cost of treatment 7. Alternative funding levels required to i. Maintain existing average network PCI ii. To improve average network PCI 8. Backlog by year of unfunded pavement rehabilitation, restoration, reconstruction, and maintenance needs. 9. Centerline mileage for MPAH, local streets, and total network. % Percentage of total network in each of the five condition categories based in centerline miles. �4jAN Page 123 25D-36 NOTE: NCE recommends the City consider not submitting the OCTA report until after the M2 Eligibility Workshop (usually held in April), in case there are new requirements. NCE understands that there will be some changes to the PMP Guidelines for the 2020 submittals. A draft copy of this report will be provided to the City for review. Upon receipt of the City's comments, a final report will be prepared and submitted. Deliverables: "` Draft Report (electronic copy) �« Final Report (1 electronic copy on a flash drive, and 1 hard copy) 441 Updated StreetSaver® database Task 3 — Alley Network Optional Task) Task 3.1 - Manaaement and Administration City of Santa Ana Pavement Management Program Update RFP No. 19-070 August 6, 2019 Current PC[ 70 PCI65 PCI75 The same scope as Task 2.1 applies, and if the notice to proceed is at the same time as Task 2.1, there is no additional cost. NFM(VIPM Pavement condition surveys will be performed on 28 centerline miles (approximately 350 segments) of alleys utilizing the same scope and protocols described in Task 2.2. Task 4.1 — GIS M NCE will review the City's shapefile currently in StreetSaver for accuracy. Quality checks includes: 11 City maintained street verification 4" Newly annexed streets -1 Functional classifications All discrepancies will be sent to City staff for review and direction. Once these tasks have been completed, NCE will be able to provide up to five custom maps with information shown in Task 2.3 Deliverables: ". Updated StreetSaver GIS section linking 44 Maps as needed A"0N C E P a g e 124 25D-37 City of Santa Ana Pavement Management Program Update RFP No. 19-070 August 6,2019 MITTmM NCE proposes the following schedule upon notice to proceed for the MPAH portion of the project (Task 1). Assuming a notice to proceed of October 31, 2019. City of Santa Ana Pavement Management Services MPAH and Locals- Pro]ect Schedule Ta;k oearlption or ..: 1` 2 ® 3 ...�l.��ll��....iw.rrl-M.... 4 5" 6 / 8 r9 Weeks 10 from it. Notice t2 13 to 13 Proceed 15.. lb 1/ 14 19 20 21 32 R3 24 25': C C......mmnmm....CCC:CCC C. ...iiiiiii.iiiiiiiaiiiiii...mmm mice -.MUM .... CCC�CCCCCCCCCCCCCC..i.�CCC ...0 OWN .mamommm MM........ ,` lipdonat'sks Alleys':'. GI$IptetaElN# ^ . �.MWiil®=iii MM Assumptions Task 1.1 assumes updating the City's 5treet5aver database with newly added street sections Task 2.2 assumes walking surveys for approx. 105 cenlerline miles Task 2.2 assumes walking surveys for approx, 317 centerline miles (1 Task 12 assumes 1 week weather delays Task 2.3 covers working with Street5aver developers to create reports needded by City st aff Task 2.4 includes OCTA PMP scenarios Task 2AA would Include a decision tree meeting to discuss alternate treatments and unit costs Task 2,48 would include the update of all M &R treatment since last PMp update In 2018 Task 2.5 Includes OCfA required reports and appendices. Task 3.2 assumes windshield surveys for approx 28 comedine miles I Submitted by NOE t' N C E August 6, 2019 Page 125 25D-38 FEE PROPOSAL Our Fee Proposal is enclosed in a separate, sealed envelope, per the RFP requirements. 44N Page 26 25D-39 Required Certification Forms V Attachment 3-1: Non -Collusion Affidavit Certification 1' Attachment 3-2: Non -Lobbying Certification >l Attachment 3-3: Non -Discrimination Certification to-10 Page 127 25D-40 Appendix ATTACHMENT 3-1: NON -COLLUSION AFFIDAVIT CERTIFICATIONS NON -COLLUSION AFFIDAVIT (Title 23 United States Code Section 112 and Public Contract Code Section 7106) To the CITY OP SANTA ANA DEPARTMENT OF PUBLIC WORKS In accordance with Title 23 United States Code Section 112 and Public Contract Code 7106 the BIDDER declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived or agreed with any BIDDER or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the BIDDER or any BIDDER, or to fix any overhead, profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the BIDDER has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid. Note: The above Non -collision Affidavit is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Non -collusion Affidavit. BIDDERS are cautioned that making a false certification may subject thq certifier to criminal prosecution. Signed State of California Nevada County of Washoe Subscribed and sworn to (or affirmed) before me on this Ist day of August 2019, by Debra G Smitb proved to me on the basis of satisfactory evidence to be the person(s) who appeared before me. Notary Public Sig ature ................................................ STAFILENE REGALADO Notary Public - Stata of Nevada i {., �pot'AMON RerZ in Weshao CMM `' •' No: 99.80817.2. Exores Dec.18, 2022' Notary Public Seal City of Santa Ana IPFP Page A3-1 25D-41 Appendix ATTACHMENT 3-2: NON -LOBBYING CERTIFICATION CERTIFICATIONS The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that: 1. No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the malting of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. 2. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence any officer or employee of any federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant loan, loan or cooperative agreement, the undersigned shall complete and submit a "Disclosure of Lobbying Activities". This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is aprerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U. S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. The prospective participant also agrees by submitting his or her bid or proposal that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub recipients shall certify and disclose accordingly. Finn Nichols Consulting Engineers, Chtd. (NCE) Signed and Printed Name: Charlene Palmer, �� 1 Tithe Principal -in -Charge Date August 6, 2019 City of Santa Ana RFP 20 Al Appendix ATTACHMENTS-3: NON-DISCRIMINATION CERTIFICATION CERTIFICATIONS The undersigned consultant or corporate officer, during the performance of this contract, certifies as follows: The Consultant shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The Consultant shall take affirmative action to ensure that applicants are employed, and that employees are treated during employment without, regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this nondiscrimination clause. 2. The Consultant shall, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin. 3. The Consultant shall send to each labor union or representative of workers with which he/she has a collective bargaining agreement or other contract or understanding, a notice to be provided advising the said labor union or workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. 4. The Consultant shall comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor. The Consultant shall furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his/her books, records, and accounts by the administering agency and the Secretary of Labor for purposes of investigation, to ascertain compliance with such rules, regulations, and orders. 6. In the event of the Consultant's non-compliance with the nondiscrimination clauses of this contract or with any of the said rules, regulations, or orders, the contract may be canceled, terminated, or suspended in whole or in part and the Consultant may be declared ineligible for further Government contracts or federally assisted construction contracts in accordance with procedures authorized in Execution Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulations, or order of the Secretary of Labor, or as otherwise provided by law. The Consultant shall include the portion of the sentence immediately preceding paragraph (1) and the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted City of Santa Ana RFP 265A��0' by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontract or purchase order as the administering agency may direct as means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event the Consultant becomes involved in, or is threatened with, litigation with a sub -consultant or vendor as a result of such direction by the administering agency, the Consultant may request that the United States enter into such litigation to protect the interests of the United States. 8. Pursuant to California Labor Code Section 1735, as added by Chapter 643 Stats. 1939, and as amended, No discrimination shall be made in the employment of persons upon public works because of race, religious creed, color, national origin, ancestry, physical handicaps, mental condition, marital status, or sex of such persons, except as provided in Section 1420, and any consultant of public works violating this Section is subject to all the penalties imposed for a violation of the Chapter. Signed: L. Title: Principal -in -Charge Firm: Nichols Consulting Engineers, Chtd. (NCE) Date: August 6, 2019 City of Santa y Ana RFP 261Y 44 APPENDIX A Staff Resumes 4il,NC E Page IA-1 25D-45 City of Santa Ana Pavement Management Program Update RFP No, 19-070 August 6, 2019 Lisa K. Senn — Project Manager Ms. Lisa K. Senn had a job in music when she agreed to help a friend's company with requests,„:.. .for information. This evolved into preparing inspections for field crews, and after a firm principal saw she had a knack for the work, he taught her about deflection testing and coring. The more Lisa learned, the more she wanted to know, and her career in pavement management and transportation began. Lisa's experience includes managing projects and overseeing field surveys and QC procedures for cities and counties throughout California. A Education natural teacher, Lisa trains engineers, technicians, agencies, and municipalities on various AA Business Administration, aspects of pavement management, software, and field distress. A member of MTC's software 1998, Cuesta College development team, she has helped beta test new StreetSaver® modules and enhancements. Lisa have conducted MicroPAVER training classes for the Orange County Transportation Registrations/Certifications Authority (OCTA) since 2011. Finding satisfaction in knowing that what she does benefits Pavement Management others, Lisa enjoys working with and learning about agencies. She considers historical Training Levels 1 & 2, 2017 knowledge gained on past projects, yet stays up-to-date on developments in the ever -evolving Affiliations area of pavement management. American Public works Representative Projects Association Pavement Management System Update and Integration, City of Santa Monica, CA. Project Years experience Manager. The City selected NICE to update the City's PMS in 2016. NICE assisted the City in 19 yearr s selecting and implementing PMS software that best fit their current and future needs, including the maintenance and inventory of City streets to determine street maintenance priorities. The City's entire pavement network includes 71.4 centerline miles of arterials, 13.5 centerline miles of collectors, and 79.4 centerline miles of residentials/others. Pavement Management Program Professional Services, City of Newport Beach, CA. Project Manager. The City of Newport Beach selected NICE to perform an update of their pavement management plan with current pavement conditions and funding analyses to inform and educate policy makers, as well as to comply with the Orange County Transportation Authority's Measure M2 Program. The City owns and maintains approximately 205.7 centerline miles of pavements. Multiple PMP/PMS Updates and Implementations, Various Cities and Counties, CA. Project Manager and/or QC Manager. For PMP/PMS updates and implementation, Lisa is responsible for the analysis and QC of pavement distress data, updating M&R decision trees and the treatment unit costs, and the developing budget scenarios and summary reports. She has developed cost-effective maintenance treatments and strategies, prepared custom multiple -year detailed street maintenance plans and budget option reports, and linked GIS maps with management sections in the client's PMS database. She is an advanced user of both the PAVER Tv and StreetSaver® PMS software. Her clients include the following California cities and counties: Anaheim A Grover Beach': Buena Park La Habra 41 Pismo Beach : = Burbank Lake Forest 41 Pittsburg R Calabasas 41 Laguna Niguel IV Poway 43 41 Camarillo 41 Lompoc 41 Redondo Beach 1 Chula Vista 41 Los Altos Hills 0 San Carlos r' Commerce 41 Los Gatos e¢ San Clemente e' Corona 41 Manhattan Beach 0 San Diego County 4.4 V Dana Point 41 Milpitas 0 San Gabriel 11 1 Diamond Bar 41 Mission Viejo 41 San Luis Obispo County 41 V El Cajon 41 Napa rg San Mateo 10 El Centro 41 Newport Beach 0 San Ramon 41 40 Fresno COG #t Oakley w Santa Ana s. 1 Fullerton 41 Orange it Santa Barbara 4.1 V Galt it Orange County 0 Santa Barbara County 4 V Garden Grove 1 Oxnard 41 Santa Clarita Santa Maria Santa Monica Seal Beach Sonoma County Stanton St. Helena Temple City Thousand Oaks Torrance Vacaville Ventura County West Covina Whittier Windsor Woodland 11 NC E Page IA-2 25D-46 City of Santa Ana - Pavement Management Program Update RFP No, 19-070 August 6, 2019 Charlene Palmer— Principal -bra -Charge 'Ms. Charlene Palmer's consulting experience includes work in the transportation, civil, rail/transit, infrastructure, water resources, environmental, materials testing and inspection, ':and geotechnical engineering fields. She has served as a principal -in -charge on many projects, including numerous PMS programs. Activities include providing project/program management and team coordination; handling and negotiating contractual elements, leading task teams; developing scopes, project understandings, and approaches; setting budgets and schedules; providing technical oversight and quality control; researching and preparing - technical documents; and writing training and safety manuals and technical reports. Education Representative Projects BS, Civil Engineering, Ohio State University, 1981 South Milliken and North Vineyard Grade Separations Construction Management, Ontario, AAS, Environmental Sciences, CA. As a subconsultant provided railroad coordination and inspection services. MATC, 1975 _ Pavement Management Systems, Various Cities and Counties, Southern CA. Principal -In- - Charge. Responsible for project quality oversight and assisting with coordination and Registrations/Certifications communication with the team and the client for the: Professional Engineer' —Civil, KY #15269 va City of Burbank Pavement Management Program 2016-2019 5° County of Orange 2017/2018 PMP and asset management Affiliations American Public Works a' City of Laguna Niguel 2017 PMP update Association American Railway Engineering 49 City of Orange 2017 PMP update and Maintenance -of -Way 4" City of Manhattan Beach 2018 PMP update Association American Society of Civil 41 City of Diamond Bar 2018 PMP update Engineers 44 City of Corona 2017 PMP update and training National Society of Professional Engineers U City of Carson 2017 PMP update, sidewalk assets, and truck route study Women'sTransportation 11 City of Torrance 2018 pavement and asset management system Seminar 41 City of Diamond Bar 2018 PMP update Railway Club of Southern California, Order of the - 41 City of Huntington Park 2018 PMP update. Engineer 2017 Pavement and Asset Management System, Orange County, CA. Principal -In -Charge. Years of Experience Responsible for project quality oversight and assisting with coordination and communication 38years with the team and the County. 2018 Pavement Management Update, City of Moreno Valley, CA. Principal -In -Charge. Responsible for project quality oversight and assisting with coordination and communication with the team and the city for the pavement management system update and report. 2017 Citywide Pavement Network Report, City of Redondo Beach, CA. Principal -In -Charge. Responsible for project quality oversight and assisting with coordination and communication with the team and the City for the pavement management system update and report. 2018 Pavement and Asset Management System, Sari Diego County, CA. Principal -In -Charge. Responsible for project quality oversight and assisting with coordination and communication with the team and the County. 2018 Pavement and Asset Management System, City of Newport Beach, CA. Principal -In -Charge. Responsible for project quality oversight and assisting with coordination and communication with the team and the City. `°LANCE Page IA-3 25D-47 City of Santa Ana Pavement Management Program Update RFP No. 19-070 August 6,2019 Jaynes Signore, PhD, PE — CAA/QC and Technical Advisor '.Dr. James Signore, PhD, PE, hasbeen in the pavement fieldfor over 20 years. He specializes ,in pavement design and evaluation, rehabilitation and maintenance, materials assessment, and training. He has experience in designing pavements for many local agencies, Caltrans, and for heavy vehicle loading applications for highways, airfields and ports. He has spent years researching pavement. materials, having directed a state-of-the-art AMRL certified and Superpave mix design equipped research laboratory, and is well versed in state and. local pavement practices and specifications. On -Call Pavement Engineering, Caltrans, Statewide, CA. Contract Manager/Task Order Manager. James manages this multi -year on -call contract to provide technical solutions and assist with implementing new strategies and policies that will improve the State's highway network. Key elements include sustainabilkty, forensics, design tools, performance modeling, data analysis, and asphalt/concrete materials. 2016 Pavement Management Update, Sonoma County, CA. QC Manager/Pavement Specialist. James was responsible for review of field activities, including spot checks on the field crews during the pavement condition surveys on over 1000 miles of roads. In addition, he is working with County personnel (maintenance, design, and engineering) to develop guidelines for pavement strategies that are more appropriate for low volume rural roads. This may include different kinds of seals (cape, chip, microsurfacing, etc.) as well as more cost-effective technologies for rehabilitation and reconstruction. Measure M Street Rehabilitation Program, City of Berkeley, CA. Lead Pavement Engineer, James is responsible for the development of pavement design and PS&E for first phase of the project, which consists of 39 rehabilitation/reconstruction street sections and 24 surface seal street sections, replacing/retrofitting nearly 300 curb ramps, replacement of curb/gutter, intersection reconstruction, bike/pedestrian improvements, and traffic control plans. Measure Q Street Rehabilitation and Maintenance, City of Concord, CA. Project Manager/Pavement Engineer. James managed the project and developed the rehabilitation plans for East Olivera Road and Hillsborough Drive in Concord. These streets exhibited a mix of extensive fatigue cracking and transverse thermal cracking. Tasks ranged from design and construction consulting to client interaction to budget control. The recommendations presented were cold -in -place recycling and full depth reclamation. Full depth reclamation was selected for these streets, which were completed in November 2016. These green treatments eliminated the need for significant and costly full depth base repairs. Education PhD, Civil Engineering, University of Illinois — Urbana - Champaign, 1998 MS, Civil Engineering, University of Illinois- Urbana - Champaign, 1994 BS, Electrical Engineering, Clarkson University, 1965 Licenses Professional Engineer -Civil, CA,N62647 Affiliations TRB Committee AFD70, Pavement Rehabilitation TRB Committee AFD70-1, Pavement Interlayer Systems ASCE Airfield Pavement Committee FAA Pavement Technical Working Group American Society of Civil Engineers Years of Experience 21 years Transportation Infrastructure Rehabilitation Program, City of Davis, CA. Pavement Design Manager. James is overseeing staff in the design of pavement rehabilitation treatments for eight streets throughout the City. NCE provided civil design for these pavements. Work included preliminary and final field surveys to locate base repair sections, potential rehabilitation strategies, and assess specific pavement conditions. Strategies being considered include CIR, concrete cracking and seating, reconstruction, and mill and overlay. Multiple PMS Updates and Implementations, Various Cities and Counties, CA. QC Manager. James has been responsible for quality control for PMS updates for many cities and counties in California. He is responsible for the quality control of data and responsible for spot checks on the field crews during the pavement condition surveys. Some of his clients include: i Buena Park Folsom 4$ Monterey County 9 South San Francisco Chula Vista Hayward Airport 41 San Francisco Sonoma County Lemon Grove 40. Lake County #: San Francisco Airport i Thousand Oaks_ = Contra Costa County 41! Lakeport : Santa Clarita ''; Trinity County Elk Grove 41 Madera County 0 Siskiyou County Yuba City *ONCE Page IA-4 25D-48 City of Santa Ana Pavement Management Program Update RFP No, 19-070 August 6, 2019 Narut Leeliacharoenkul, PE — Project Engineer Mr. Narut Leehacharoenkul has always been fascinated with how things are built and how systems operate. Inspired by the design and construction aspect of civil engineering, he enjoys making a positive impact on local communities, while "collaborating with and learning from all the great people within NCE." Valued by clients for his responsiveness, Narut is experienced in pavement condition, CA/QC and multiple software programs for pavement management budget analyses and asset management. In addition, he has been involved with developing transportation asset inventories using digital imagery from Earthmine and populating geodata-: bases with ArcMap and ArcGIS Online. He is heavily involved with pavement management Education projects, as well as with the asset data collection for the Cities of Burbank, Carson, Commerce, Civil Engineering Corona, Diamond Bar, Lake Forest, Redondo Beach, San Gabriel, Santa Monica, Thousand (Tr (Transportation System Engineering), 2012; University Oaks, Torrance, and West Covina, as well as Orange County. of California —Irvine Representative Projects - Licenses/Certifications Pavement Management System Update and Integration, City of Santa Monica, CA. Project Professional Engineer -Civil, Engineer. Narut assisted in QC for the pavement distress data collection and performed the CA, ii87320 PCI calculations for the City's entire pavement network that included 71.4 centerline miles of OCTA Pavement Inspector arterials, 13.5 centerline miles of collectors, and 79.4 centerline miles of residentials/others. Prequalification NCE assisted the City in selecting and implementing PMS software. MTC StreetSaver® Rater Certification Program Pavement Management Program Update, City of Burbank, CA. Project Engineer. Narut assisted in QC for the pavement distress data collection and performed the PCI calculations for Affiliations the City's pavement network. The scope of work included database transition from PAVER'"' American Society of Civil to StreetSaver®, pavement condition surveys, quality control plan, maintenance and Engineers rehabilitation strategies, and budgetary analyses. Pavement Management Program Update and Asset Management, City of Redondo Beach, veers of Experience 5 years CA. Project Engineer. NCE updated the City of Redondo Beach's pavement management plan. The street network consists of approximately 126 centerline miles of paved streets. NCE performed a software evaluation and converted the RoadMatrix database to StreetSaver®; performed distress/condition surveys per the most current version of ASTM D6433; updated the maintenance and rehabilitation history since 2015; performed funding scenarios; quality control; prepared a pavement condition index report and submittals for the Los Angeles County Metropolitan Transportation Authority; and is performing asset data collection,. including conducting a curbramp, sidewalk, and sign inventory. Multiple PMS Updates and Implementations, Various Cities and Counties, CA. Project Engineer. Narut is responsible for updating the analysis and quality control of pavement distress data, updating maintenance and rehabilitation decision trees and the treatment unit costs, and the development of budget scenarios and summary reports. His clients include the following cities and counties: 41 Anaheim 0 Diamond Bar 0. Mission Viejo 41 Santa Barbara County 41 Berkeley 4; El Centro 0 Newport Beach 41 Santa Clarita 41 Buena Park 4' Fresno COG 41 Orange (City) 41 Santa Monica 14 Burbank Highland 44 Orange County Seal Beach 41 Camarillo 0 La Habra 41 San Clemente 40 Stanton 0 Carson 41 Laguna Niguel 0 San Diego County V Thousand Oaks 44 Commerce R Lake Forest 0 San Gabriel 40 Torrance - 41 Corona 41 Manhattan Beach 0 San Marino V West Covina 0 Dana Point °AN Page IA-S 25D-49 City of Santa Ana Pavement Management Program Update Rf-P No. 19-070 August 6, 2019 Franc Escobedo -- Senior Field Technician Mr. Franc Escobedo has over 16 years of experience as a pavement management technician for NCE. He has performed numerous pavement condition surveys throughout California, Idaho, and Washington and has collected distress data forvarious PMS, including StreetSaver®, PAVERx', and Cartegraph systems. He has collected data for the Cities of Agoura Hills, Commerce, Cudahy, San Dimas, Torrance, and West Covina, and the Counties of Orange, Ventura, and San Diego. Franc assists with the training of agency staff. He performs activities relating to pavement data collection using hardcopy forms or tablets. As part of the QC process, he performs cross-checks of data in the PMS database. He regularly performs QC checks of field collected data and pavement maintenance history to ensure that PMS databases are accurate and up-to-date. During this process, he generates detailed reports, which are necessary to perform his cross-checks of the collected data. His field experience and expertise are an added benefit to agencies during field training. Franc has performed condition inspections on over 6,000 centerline miles of roads and streets. = Pavement Management Inspections, Various Locations. Senior Field Technician. Projects included various forms of inspections for pavement distress data collection, such as walking, windshield, and/or semi -automated inspections. Clients included: Ada County, Idaho Agoura Hills Anaheim Antioch Bakersfield Bell Buena Park Burbank Camarillo Chula Vista Commerce Corona Cudahy Dana Point Davis El Centro El Cerrito Elk Grove Encinitas Fairfield Fremont Fullerton Hayward Hillsborough Humboldt County Inyo County La Habra Lake County Lake Forest Lemon Grove Manhattan Beach Marin County Martinez Mendocino County Milpitas Mission Viejo Mono County Mountain View Newark Newport Beach Orange County Palm Springs Poway Redwood City Rogue River National Forest San Clemente San Diego County San Dimas ;! San Gabriel 41 San Ramon 41 Santa Cruz County 41 Santa Maria 4: Santa Monica 41 Seal Beach 0 Siskiyou County 4: South Lake Tahoe 0 Stanislaus County 49 Stanton s: Thousand Oaks 44 Torrance 44 Tulare 41 Tuolumne County 4. Tustin 49 Umpqua National Forest 42 Vallejo 4'n Ventura County Vernon 4! Vista 44 Walnut Creek V West Covina 41 West Sacramento Education Computer operations Program Computer Learning Center, Los Angeles, CA, 1983-84 Network Engineering & Administrative Program Computer Learning Center, Anaheim, CA, 1997 Certified Network Administration Computer Learning Center, Anaheim, CA 1997 Registrations/Certifications OCTA Pavement Inspector Prequalification MTC StreetSaver® Rater Certification Program Years of Experience 16 years t"1wNCE Page IA-6 25D-50 City of Santa Ana Pavement Management Program Update RFP No. 19-070 August 6,2019 Mr. David Bivins has over 15 years of experience as a pavement management technician. His experience extends beyond data collection for pavement distresses. As a senior technician, he is one of NCE's most experienced distress collectors and a primary choice for working with/training our clients in field data collection activities. David assists with the training of agency staff. He performs activities relating to pavement data collection using hardcopy forms or tablets. As part of the QC process, he performs cross-checks of data in the PMS database. He regularly performs QC checks of field collected data and pavement maintenance history to ensure that PMS databases are accurate and up-to-date. During this process, he generates detailed reports, which are necessary to perform his cross-checks of the collected data. His field experience and expertise are an added benefit to agencies during field training. David has performed condition inspections throughout California on over 15,000 centerline miles of roads and streets. Representative Projects Pavement Management Inspections, Various Locations, Senior Field Technician. Projects included various forms of inspections for pavement distress data collection, such as walking, windshield, and/or semi -automated inspections. Clients included: 11 Albany 0 Hayward $.4 Pebble Beach 41 Buena Park 0 Inyo County 0 San Bruno *41 Campbell 4,19 Lafayette 13 San Mateo County 1: Chula Vista V. Lake County ee Santa Barbara County ! Citrus Heights 0 Los Gatos 10 Santa Cruz 41 Danville A WM Mammoth Lakes Santa Cruz County 1= East Bay Regional 3 Marin County 10 Santa Rosa Park District 1+ Mendocino County @+ Stanislaus County 0 Elk Grove 19 Mission Viejo 0 Stanton Fremont 44 Modesto 11 Torrance m! Fullerton 0 Newark Education Civil Engineering Courses, San Francisco State University, 1994 AutoCAD Advanced Course, CAD Masters, Walnut Creek, CA, 1997 Registrations/Certifications OCTA Pavement Inspector Prequalification MTC StreetSaver® Rater Certification Program Years of Experience 15 years ANCE. Page IA-7 25D-51 Collaboration. Commitment. Confidence. www.ncenef.corn 25D-52 EXHIBIT B O 1 N d � a C Q E m d C CL cn o a+ E U u a u m C l9 Qi a 9 0. d V 0 � � x h F e>t y `o c �y u c �N tra a G C O Cf n 3 ? �� �Y* sy F 4u 3 Y� tti C � a eta t f. rhY • � �1 • 1 yQ o s:: g ^fin w N N C Uh U V1 N } N ya i o Q u ao ° ° O v ro d, rn c v w E E a 3 a a r�o C C v f0 v v o O H N O y ti m v m v°2 h m N y m O c aoou3a a 3 O O 3 w c > ? > a mu H N N N 1/i Vf 25D-53