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Home My WebLink About55B - RESO COOP WITH COOREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: OCTOBER 15, 2019 TITLE: ADOPT A RESOLUTION TO NEGOTIATE A COOPERATIVE AGREEMENT WITH THE COUNTY OF ORANGE TO TRANSFER PROJECT AND GRANT CONTRACT OBLIGATIONS FROM PROPOSITION 68 THE STATEWIDE PARK DEVELOPMENT AND COMMUNITY REVITALIZATION PROGRAM UPON SUCCESSFUL COMPLETION OF THE FRIENDSHIP PARK AND SUSTAINABLE TRAIL PROJECT {STRATEGIC PLAN NO. 6, 11 /s/ Kristine CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1sl Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For �K•�►nl►tr».3rc•� I�Ir�►lrl�l:3q:7 Adopt the resolution to negotiate a cooperative agreement with the County of Orange to transfer the project and grant contract obligations from the Proposition 68 Statewide Park Development and Community Revitalization Program upon successful completion of the Friendship Park and Sustainable Trial project. DISCUSSION The County of Orange is applying to the State of California for grant funding. The Proposition 68 grant funds provide for the health, inspiration, and education of the people of California by helping to preserve the State's extraordinary biological diversity, protecting its most valued natural and cultural resources, and creating opportunities for high -quality outdoor recreation. The County of Orange will use the grant funds to help cover park improvement costs needed for the Friendship Park and Sustainable Trail Project ("Project"). The Project will renovate the existing Friendship Park at the cul-de-sac of W. Myrtle Street (west end) with new recreational features and create a trail with landscape and irrigation from W. Monta Vista Avenue to First Street, mainly adjacent to the west side of the Santa Ana Gardens Channel and install security lighting along the trail and Friendship Park. In addition, the Project will install an iron fence trellis, gates, and swing gates for the entrance to the trail. 55B-1 Adopt the Resolution to Negotiate a Cooperative Agreement with the County of Orange for the Friendship Park and Sustainable Trails Project October 15, 2019 Page 2 Since the project will involve a City of Santa Ana park and County property (trail), the County has requested to enter into a cooperative agreement with the City of Santa Ana for this project. In addition, the City will assume the grant contract obligations, including sufficient funding to operate and maintain the project. The resolution (Exhibit 1) is the County's statement to the granting agency of their intent to enter into such an agreement with the City. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #6 — Community Facilities & Infrastructure, Objective #1 (Establish and maintain a Community Investment Plan for all City assets). FISCAL IMPACT There is no direct fiscal impact with this action, but if the County of Orange is awarded the grant, upon successful completion of the project, the City will incur additional costs to maintain the trail. The City already maintains Friendship Park. Lisa Rudloff Executive Director Parks, Recreation and Community Services Agency Exhibits: 1. County of Orange Resolution 2. Application Summary 55B-2 RESOLUTION NO. 2019 —XXX RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF SANTA ANA APPROVING THE APPLICATION FOR STATEWIDE PARK DEVELOPMENT AND COMMUNITY REVITALIZATION PROGRAM GRANT FUNDS FOR THE FRIENDSHIP PARK AND SUSTAINABLE TRAIL PROJECT AND AUTHORIZING THE CITY OF SANTA ANA TO ENTER INTO A COOPERATIVE AGREEMENT WITH THE COUNTY OF ORANGE TO OPERATE AND MAINTAIN THE PROJECT ONCE COMPLETED WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility by the Legislature of the State of California for the administration of the Statewide Park Development and Community Revitalization Grant Program, setting up necessary procedures governing the application; and WHEREAS, said procedures established by the State Department of Parks and Recreation require the Applicant(s) to certify by Resolution the approval of the application before submission of said application to the State; and WHEREAS, the County of Orange ("County") is applying for a Prop 68 Statewide Parks Grant from the State Department of Parks and Recreation for the Friendship Park and Sustainable Trail Project ("Project"); and WHEREAS, the County has represented that it will have available prior to commencement of any work on the Project, sufficient funds to complete the project; and WHEREAS, the City will enter into a Cooperative Agreement with the County to accept ownership, operate and maintain the Project once the Project is completed. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. That it certifies that the City of Santa Ana will accept the Project and contract obligations including the requirement to have sufficient funds to operate and maintain the Project upon the successful completion of the Project and the State's approval of the transfer should the grant be awarded; B. That the City of Santa Ana is authorized to enter into a Cooperative Agreement with the County regarding ownership, operation and maintenance of the Friendship Park and Sustainable Trail Project, once the Project is complete. #9099v3 Resolution No. 2019-XXX 55B-3 Page 1 of C. That the City of Santa Ana will take ownership of, operate and maintain the Friendship Park and Sustainable Trail Project, once the Project is completed; D. That the Santa Ana City Council certifies that if the Grant is awarded, the City has or will have available prior to the commencement of any work on the Project sufficient funds to operate and maintain the Project. E. That the City of Santa Ana certifies that it has reviewed, understands, and agrees to the General Provisions contained in the contract shown in the Grant Administration Guide: and F. That the Santa Ana City Council delegates to the City Manager or the Executive Director of the Parks, Recreation and Community Services Agency, or his/her designee, the authority to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the Grant Scope; and G. That the City of Santa Ana will comply with all applicable federal, state and local laws, ordinances, rules, regulation and guidelines. H. That the City of Santa Ana will consider promoting inclusion per Public Resources Code §80001(b)(8 A-G). Section 2. This Resolution shall take effect immediately upon its adoption by the City Council and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this 15th day of October, 2019. Miguel A. Pulido Mayor APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: A- 6,y� Laura A. Rossini Senior Assistant City Attorney #9099v3 Resolution No. 2019-XXX 55 B-4 Page 2 of 3 *AV NI:3III iI AYES: NOES: ABSTAIN: Councilmembers Councilmembers Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Daisy Gomez, Clerk of the Council, do hereby certify the attached Resolution No. 2019- XXX to be the original Resolution adopted by the City Council of the City of Santa Ana on October 15, 2019. Date: Clerk of the Council City of Santa Ana #9099v3 Resolution No. 2019-XXX 55 B-5 Page 3 of 3 G CEO-Legislative Affairs Office Grant Authorization eForm EXHIBIT 2 ❑ GRANT APPLICATION / ❑ GRANT AWARD Today's Date: August 27, 2019 Requesting Agency/Department: OC Public Works Statewide Park Development and Community Revitalization Grant Name and Project Title: Program (Proposition 68); Friendship Park and Sustainable Trail Project Sponsoring Organization/Grant Source: State of California (If the grant source is not a government entity, please provide California Department of Parks and Recreation a brief description of the organization/foundation) Application Amount Requested: $800,000 Application Due Date: August 5, 2019 Board Date when Board Approved N/A this Application: Awarded Funding Amount: N/A Notification Date of Funding Award: N/A Is this an Authorized Retroactive Grant Application/Award? (If yes, attach memo to CEO) Yes Recurrence of Grant New ❑ Recurrent ❑ Other ❑ Explain: If this is a recurring grant, please list the funding amount applied for and N/A awarded in the past: Does this grant require CEQA Yes ❑ No ❑ findings? What Type of Grant is this? competitive ❑ Other Type ❑ Explain: County Match? Yes ❑ Amount _or_ % No ❑ How will the County Match be There is no match required for this grant. Fulfilled? (Please include the specific budget) Will the grant/program create new No part or full-time positions? Purpose Of Grant Funds: P Provide a summary and brief background of why Board of Supervisors why should acceptthisgrant applicationlaward, and how the grant will be implemented. Proposition 68 grant funds provide for the health, inspiration, and education of the people of California by helping to preserve the State's extraordinary biological diversity, protecting its most valued natural and cultural resources, and creating opportunities for high -quality outdoor recreation. OC Public Works will use the grant funds to help cover park improvement costs needed for the Friendship Park and Sustainable Trail Project ("Project") which is a component of the Santa Ana Gardens Bikeway Extension Project (SAG). The park is located entirely within the City of Santa Ana, along the proposed alignment of the bikeway. The Project will renovate the existing Friendship Park at the cul-de-sac of W. Myrtle Street (west end) with new recreational features and create a trail with landscape and irrigation from W. Monta Vista Avenue to First Street, mainly adjacent to the west side of the Santa Ana Gardens Channel (F02) and install security lighting along the trail and Friendship Park. In addition, the Project will install an iron fence trellis, gates, and swing gates for the entrance to the trail. The current total SAG construction cost estimate is $2,310,000. The Class I Bikeway portion of the SAG Project was awarded a federal grant of $1,308,572 from the Bicycle Corridor Improvement Program (BCIP). BCIP grant funds were matched with $201,428 of County funds. However, these funds cannot be used for park renovation and landscaping components. Therefore, OC Public Works requests $800,000 Grant Authorization a -Form 5 rJ P-6 CEO -Legislative Affairs Office Grant Authorization eForm EXHIBIT 2 in Proposition 68 grant funds to be used for park renovation and trail improvements including landscaping, security lighting, and iron fence trellis. Board Resolution Required? Yes ❑ No ❑ (Please attach document to eForm) Deputy County Counsel Name: Matthew Sprissler Please listthe Depuv CountV Counsel Mat approved he Resolution Recommended Action/Special Instructions (Please specify below) 1. Certifies that said Applicant has or will have available, prior to commencement of any work on the project included in this application, the sufficient funds to complete the project if the grant is awarded; and 2. Transfers the PROJECT and CONTRACT obligations to the CITY OF SANTA ANA upon successful completion of the PROJECT, should the GRANT be awarded; and 3. Acknowledges that it will comply with the CONTRACT provisions until the State approves the transfer of the CONTRACT obligations to the CITY OF SANTA ANA including having sufficient funds to operate and maintain project; and 4. Certifies that the Applicant has reviewed, understands, and agrees to the General Provisions contained in the contract shown in the Grant Administration Guide; and 5. Delegates the authority to the DIRECTOR OF OC PUBLIC WORKS or designee to conduct all negotiations, sign and submit all documents, including, but not limited to applications, agreements, amendments, and payment requests, which may be necessary for the completion of the Grant Scope; and 6. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines. 7. Will consider promoting inclusion per Public Resources Code §80001(b)(8 A-G). Department Contact : List the name and contact information (telephone, email) of the staff person to be contacted for further information Sam Ali, 714-245-4585, sam.ali(cocpw.ocgov.com Eileen DePuy, 714-955-0255, eileen.depuy(cDocpw.ocgov.com Name of the individual attending the List the name of the individual who will be attending the Board Meeting for this Grant Item Board Meeting: Shane L. Silsby, Director, OC Public Works Khalid Bazmi, Assistant Public Works Director/County Engineer, OC Public Works Nardy Khan, Deputy Director, OC Infrastructure Programs, OC Public Works Grant Authorization e-Form 55 r - / 55B-8